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03-20-2007 Meeting CITY OF SCANDIA CITY COUNCIL AGENDA March 20, 2007 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) February 20, 2007 Special Meeting 2) February 20, 2007 Regular Meeting 3) March 6,2007 Regular Meeting b) Treasurer's Report. c) Payment of Vouchers d) Approval of Liquor Licenses 1) Big Marine Lake Liquor Store, Off-Sale Intoxicating Liquor License 2) Adrian J. Franssen DBA Scandia Olde Town Liquor, Off-Sale Intoxicating Liquor License 3) The Scandia Creamery LLC, On-Sale Intoxicating Liquor License and Sunday Liquor 4) Meisters Bar and Grill, Combination on-Sale/Off-Sale Intoxicating Liquor and Sunday Liquor 5) Prospects, On-Sale Intoxicating Liquor License and Sunday Liquor e) Approve Reduction of Financial Guarantee, Grading Permit for Access Road, Big Marine Development (Tii Gavo) 6. Public Hearings a) Certification of Eligibility for Metropolitan Agricultural Preserves Program, Daniel Froiland, Section 24 (Resolution 03-20-07-01) 7. Committee Reports a) Parks and Recreation Committee 1) Approval of By-Laws b) Planning Commission 1) Confirm Appointment of Chair and Vice Chair for 2007 c) Commercial/Retail Development Committee 1) Confirm Appointment of Committee Chair SCANDIA CITY COUNCIL AGENDA March 20,2007 Page 2 of 2 8. Staff Reports a) Police Department Deputy Chris Howard b) Fire Department Fire Chief Steve Spence c) City Engineer Tom Peterson d) City Attorney Dave Hebert e) City Administrator Anne Hurlburt 1) Summer Recreation Programs (Recreation Coordinator Marty McKelvey) 2) Recommendations on Scandia Community Senior Center Rental Policies 3) Report on Life Insurance for City Council Members 4) Topics for City Newsletter 5) Personnel Matters a. Approve Revised Job Descriptions and Pay Ranges, and Authorize Advertisement for Maintenance Worker, Building/Code Enforcement Official and Office Assistant Positions b. Discuss Process for City Administrator Performance Evaluation 9. General Business a) Letter from Robert and Betty Ann Sterbentz re: Fence at Big Marine Lake Liquor Store b) White Rock Ranch, LLC, Mark Youngdahl. Preliminary Plat for White Rock Ranch (Resolution 03-20-07-02) (File No. 2007008) c) Appoint Tom Boesel to Capital Improvements Committee 10. Adjournment 5 a.) 3) March 6, 2007 Scandia City Council met on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Pete Crum, Dolores Peterson, Mayor Dennis Seefeldt. Absent: Councilmembers Michael Harnetty and Donnette Yehle. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. APPROVAL OF AGENDA Mayor Seefeldt added an addition to the agenda regarding the development known as Tii Gavo. Dolores Peterson made a motion to approve the agenda as amended. Pete Crum seconded the motion and motion adopted unanimously. ORDINANCE 100—ADOPTING LAWFUL GAMBLING REGULATIONS FOR THE CITY OF SCANDIA At the February 20, 2007 council meeting, a representative of the Scandia Marine Lions expressed a concern regarding language in Section 10(J) of the draft ordinance. City Attorney Hebert recommended a change in the language of this section and the revised draft ordinance was reviewed. Dolores Peterson made a motion to adopt Ordinance 100 Adopting Lawful Gambling Regulations for the City of Scandia. Pete Crum seconded the motion and motion adopted unanimously. SCANDIA WOMEN'S SOFTBALL—GAMBLING PERMIT APPLICATION The Scandia Women's Softball has applied for an Excluded Lawful Gambling Permit to conduct Ham Bingo on March 23, 2007 and Turkey Bingo on November 16, 2007 at the Scandia Community Center. Pete Crum made a motion to approve the Scandia Women's Softball application for an Excluded Gambling Permit for events on March 23,2007 and November 16, 2007. Dolores Peterson seconded the motion and motion adopted unanimously. RESOLUTION 03-06-07-01 CALLING FOR HEARING ON STREET VACATION At the February 20, 2007 meeting, the Park and Recreation Committee presented a report concerning improvements to Old Lions Park. They recommended that the City consider vacating street right-of-ways within the park boundary. City Attorney Hebert prepared a resolution calling for a public hearing to vacate parts of 3rd Street and 1st Avenue. Dennis Seefeldt made a motion to adopt Resolution 03-06-07-01 Calling for Public Hearing to Consider Street Vacation within the Lions Park Boundary.Dolores Peterson seconded the motion and motion adopted unanimously. A public hearing will be scheduled for April 3, 2007. INSURANCE PLANS The Human Resources Committee (Councilmembers Peterson and Crum) worked with Administrator Hurlburt and agent Barry Sutherland (Health Insurance Mart, Scandia) to develop a recommendation for an employee health insurance plan. Councilmember Crum reported that offering health care coverage to employees is a standard practice and that he was impressed with Scandia City Council March 6, 2007 Page 2 the quote from Appletree. Councilmember Peterson also stated that she felt the Appletree plan provided a fair quote and was lower than anticipated. The Committee recommends approving coverage through Blue Cross Blue Shield Plan#176 paired with a health savings account. This plan is available only to members of the Southwest/West Central Service Cooperative, administered by the Appletree Institute. New employees will be given a sixty-day waiting period prior to being added to the health care coverage plan. Pete Crum made a motion to adopt Resolution 03-06-07-02 Establishing Policies for Employee Health Insurance Benefits. Dennis Seefeldt seconded the motion and motion adopted unanimously. Dolores Peterson made a motion to adopt Resolution 03-06-07-03 Approving a Health Insurance Plan and Accepting the Offer of Coverage from Blue Cross Blue Shield. Pete Crum seconded the motion and motion adopted unanimously. Pete Crum made a motion to approve the Joint Powers Agreement with the Southwest/West Central Service Cooperative for Group Employee Benefits. Dennis Seefeldt seconded the motion and motion adopted unanimously. Dolores Peterson made a motion to designate Administrator Anne Hurlburt as the City's representative to the Southwest/West Central Service Cooperative. Pete Crum seconded the motion and motion adopted unanimously. ADDITION TO AGENDA As the developers of the plat known as Tii Gavo are pulling together the necessary items to present the final plat, Mayor Seefeldt has asked that a sub-committee be appointed to meet with the developers to negotiate park fees. Mayor Seefeldt, Councilmember Peterson and Administrator Hurlburt will meet with the developer to make recommendations in regards to park fees prior to their final plat submission. The Planning Commission meeting was called to order at 7:30 p.m. The following members were present: Vice-Chairman James Malmquist, Peter Schwarz and newly appointed member Christine Maefsky. Kevin Nickelson joined the meeting at 8:30 p.m. Absent: Chairman Chris Ness. WILLOWBROOK CHURCH : TEXT AMENDMENT TO SHORELAND REGULATIONS Pastor Brad Reis stated the request of Willowbrook Church to amend the development code to allow places of worship in the Shoreland Overlay District. Planner Berry Farrington presented her findings and recommendations, which indicated any adverse impacts, could be addressed through conditions established in a Conditional Use Permit. However,the Planner questioned as to whether no adverse impact is reason enough to amend the ordinance and perhaps a public benefit should be identified to support a change in the Shoreland regulations. The Planning Commission tabled the hearing; to be continued April 3, 2007. Pastor Brad Reis agreed to a sixty-day extension. Scandia City Council March 6, 2007 Page 3 WHITE ROCK RANCH, LLC : PRELIMINARY PLAT Mr. Mark Youngdahl presented the request to divide 105 acres, with 25.6 acres in Scandia, into 14 residential lots, with the original homestead remaining on Lot 3, Block 2. There would be three new homes and the existing farmhouse in Scandia, but no new roads in Scandia. There would be some wetland impacts on Lots 5 and 6 with mitigation on Lot 4. Preliminary Plat approval has been received from the Forest Lake Planning Commission and City Council. Planner Farrington presented her findings and recommendation for approval with conditions. Mayor Seefeldt stressed the priority that White Rock Lake has been given the past years in regards to water quality improvement. The town has viewed this area as a very sensitive piece of property and has taken many steps to minimize degradation. Mayor Seefeldt would like the developer to consider addressing the concerns of water quality protection through restrictive covenants. These could include excluding farm animals from the lots along the lake (Block 2), and filling or berming the ditches on the southeast portion of the property to reduce run-off into the lake. Mr. Youngdahl felt that these were reasonable requests and would address them at the next presentation. Mayor Seefeldt would also like the landscaping plan to show screening on the lake lots. Planning Commission recommended to the City Council that they adopt the draft resolution submitted with the staff report to approve the preliminary plat of White Rock Ranch dated February 12, 2007, with the conditions and findings as drafted, with the following changes: Add Condition 12 "That the Covenants state that owners of Shoreland lots apply best management practices as recommended by the watershed district", and Condition 13 "That two existing barns would be removed from Lot 3 to meet accessory structure standards." Dolores Peterson made a motion to table a decision on the preliminary plat of White Rock Lake until a full council is present. Pete Crum seconded the motion and motion adopted unanimously. The applicant was advised to submit the requested materials on the livestock issue, ditch engineering, and a revised landscape plan to provide for screening on the lake lots. ORDINANCE 102 -- AMENDMENT TO DEVELOPMENT CODE REGARDING SAFETY REQUIREMENTS FOR SWIMMING POOLS Planning Commission recommended to the City Council to amend Chapter 2, Section 10.31 (2) (I) of the Development Code regarding safety requirements for swimming pools to state, "A structure or safety fence of a non-climbable type at least four(4) feet in height, with a self-closing and latching gate shall completely enclose the pool, but shall not be located within any required yard areas. " Christine Maefsky seconded the motion and the motion passed unanimously. Pete Crum made a motion to accept the recommendation of the Planning Commission to adopt Ordinance 102 Amending Chapter 2, Section 10.31(2)(I) of the Development Code Scandia City Council March 6, 2007 Page 4 Regarding Safety Requirements for Swimming Pools. Dolores Peterson seconded the motion and motion adopted unanimously. JON RODGERS —VARIANCE The public hearing for a variance from setback requirements to construct a new septic system for an existing home located at 23409 Lofton for applicant Jon Rodgers was held December 5, 2006. The matter was tabled to the January 23 meeting and then to the March 6, 2007 meeting in order to obtain more information. Planning Commission recommended to the City Council that they adopt the draft resolution to approve application of Jon Rodgers for variance from sewage treatment system setbacks with the findings as drafted and the following changes to conditions: Condition 1 ends at "November 10, 2006," as the 33.5 foot setback from OHW has been verified. Condition 4 ends at "future variance requests." Add Condition 8 to state "That the sewage disposal system is protected from outside storage or vehicle traffic, with either a fence or posts surrounding the system." Dolores Peterson made a motion to accept the recommendations of the Planning Commission to approve Resolution 03-06-07-04 Approving Application of Jon Rodgers for Variance from Sewage System Setbacks as amended. Pete Crum seconded the motion and motion adopted unanimously. ADDITION TO AGENDA Letters from both the planner and attorney were addressed regarding the final plat submission for the plat known as Tii Gavo. The letters indicated that the submission was not complete and that the final plat shows significant changes to what was approved with the preliminary plat. Attorney Hebert advised to allow the developers to address the concerns and wait for their response. Dolores Peterson made a motion to adjourn the meeting. Pete Crum seconded the motion and meeting adjourned at 9:50 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk 6-, a ) 1) February 20, 2007 A special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt called the meeting to order at 6:03 p.m. The following were present: Councilmembers Pete Crum, , Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Councilmember Mike Harnetty was absent. Staff present: Administrator Anne Hurlburt. The purpose of the meeting was to interview candidates for various city commissions and committees. The Council reviewed the draft list of interview questions and selected those to be asked of each applicant. Ten minute interviews were conducted with the following committee applicants: Annette Gilbertson Commercial/Retail Development Committee Christine Maefsky Planning Comm./Comp. Plan Committee Bruce Swenson Commercial/Retail Development Committee & Capital Improvements Committee Candidate Lisa Schlingerman was invited but was not able to attend the interview. The Council discussed the candidates and reviewed the draft resolution prepared for consideration at the February 20, 2007 regular meeting, listing appointments and leaving some blanks for the Council to fill during discussion at the meeting. By consensus, the draft resolution was revised as follows: Christine Maefsky to be appointed to the Planning Commission for a term ending in 2012, Chris Ness to be appointed the Planning Commission for a term ending in 2012; Mike White to be appointed to the Comprehensive Plan Committee; Bruce Swenson and Annette Gilbertson to be appointed to the Commercial/Retail Development Committee; and Alex Bildeaux to be appointed as a citizen-at-large to the Ice Rink Committee. Councilmember Yehle indicated that she would talk to another potential candidate for the Capital Improvements Committee. Training for Planning Commissioners was discussed. Administrator Hurlburt indicated that the Government Training Service workshops were coming up. The Council directed that this information be provided to the Commission and that the city pay registration fees for those who are able to attend. The Council directed that all Committee appointees be invited to a meeting on March 13`h. The agenda for the meeting will include a general overview of the committees and their responsibilities, information about the open meeting law, and a video on preserving community character. The meeting adjourned at 6:52 p.m. Respectfully submitted, Anne Hurlburt City Administrator/Clerk 5. ) 2) February 20, 2007 The Scandia City Council met on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Pete Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Engineer Tom Peterson, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. PUBLIC FORUM Logo Contest Winner Mayor Dennis Seefeldt recognized Sheri Howell, Forest Lake, as the winner of the city logo contest. Ms. Howell was presented with a certificate and a$100.00 check. APPROVAL OF AGENDA Discussion of a letter from Skip Stromberg will be added to Fire Chief Steve Spence's report. Donnette Yehle made a motion to approve the agenda. Pete Crum seconded the motion and motion adopted unanimously. CONSENT AGENDA The following consent agenda was presented: a) Minutes of City Council 01-16-07, 01-23-07, 01-30-07 Special Meeting, 02-06-07, 02-07-07 Special Meeting, 02-13-07 Special Meeting. b) Treasurer's Report: Beginning Balance 1/01/07 $1,380,765.08 Receipts 90,123.34 Expenditures 65,078.17 Payroll 39,750.65 - 104,828.82 Adjustments ACH Debit - 690.45 Ending Balance 1/31/07 $1,365,369.15 c) Payment of Vouchers. d) Extension of Recycling Agreement with SRC Incorporated. e) Approve Pay Request No. 3 to Hardrives for 2006 Street Repairs in the amount of$10,264.06. Mayor Seefeldt made a correction to the 02-06-07 Council minutes. Under the discussion of Embrace Open Space Contracts, the date will be corrected to read January 16, 2007. Councilmember Peterson brought forth questions pertaining to the payment of bills on the February payment batch. Clarifications in regards to the billings were discussed. Dolores Peterson made a motion to approve the consent agenda as amended. Michael Harnetty seconded the motion and motion adopted unanimously. PUBLIC HEARING— ORDINANCE 99: ESTABLISHING FEES FOR LIQUOR LICENSES Administrator Hurlburt gave a brief review of the ordinance necessary to set the fees for liquor licenses issued by the City of Scandia. All current license holders in the city have been notified to apply and will be considered as new license holders by the state. The license period will run from April 1, 2007 to December 31, 2007 and the fee will be prorated for the nine months. Mayor Seefeldt opened the floor to public comments. Adrian Franssen, owner of Scandia Old Town Liquor, asked about the $500 investigation fee. Administrator Hurlburt explained that the cost of the investigations typically has been a lower amount, and the difference will be returned to the applicant following the police check. There were no further public comments. Mayor Seefeldt Scandia City Council February 20, 2007 Page 2 closed the hearing to the public. Discussion among the council addressed the timing of the police investigations. All investigations are to be completed prior to the issuing of the liquor license effective April 1, 2007. Dolores Peterson made a motion to adopt Ordinance 99 Establishing Fees for Liquor Licenses for the City of Scandia. Donnette Yehle seconded the motion and motion adopted unanimously. PARKS AND RECREATION COMMITTEE The Park and Recreation Committee reviewed the "Duties and Functions, Scandia Park and Recreation Committee" at their February 5, 2007 meeting. Parks and Recreation Committee Chair Dave Smith reported that the committee is in agreement that the primary focus will be on the planning and implementation of the parks and trails system within Scandia. Michael Harnetty made a motion to approve the Duties and Functions of the Scandia Park and Recreation Committee. Dolores Peterson seconded the motion and motion adopted unanimously. Dave Smith presented the Committee's report on recommendations concerning Lions Park. Auditors Plat No. 6 currently shows road dedication of 1st Avenue and 3rd Street within the park boundaries. The committee proposes to vacate these existing platted roads and retain the right-of- way of 1st Avenue from Olinda Trail to the park boundary as a possible future pedestrian access to the park. The committee proposed a concept plan created by the U of MN Design Center for development of the park. This plan calls for the restoration of the existing wetland within the park. The committee also recommends to name the park "Lilleskogen" (Swedish for the little forest) as a reflection of Scandia's Swedish heritage. The council agreed that the concept plan looks good but would like to have an outline of the costs associated with this park development before approving the plan. Mr. Smith replied that once the survey of the park is done, (after the decision on whether to vacate the street), the trail system can be laid out and cost estimates made. Mr. Smith suggested that the wetland restoration could be possible through grant funds or by a developer needing to do wetland mitigation. Michael Harnetty made a motion to authorize City Attorney Hebert to draw up a resolution calling for a public hearing to vacate 3" Street and 1st Avenue within the park boundaries. Dennis Seefeldt seconded the motion and motion adopted unanimously. Dolores Peterson made a motion to accept the Park Committee's report in regards to Lions Park and to make further decisions following the public hearing on the street vacation. Donnette Yehle seconded the motion and motion adopted unanimously. POLICE DEPARTMENT Deputy Chris Howard was not available to report on police activity. FIRE DEPARTMENT Fire Chief Steve Spence commented on the Park and Recreation Committee's plans to conduct a community clean-up in the old Lions Park on February 24, 2007. The committee plans to involve area residents in the collection and burning of the dead wood that afternoon. Chief Spence has offered to have the department's brush rig on site under the supervision of a few retired firefighters. Donnette Yehle made a motion to approve having retired fire personnel operate the Fire Department's brush rig on February 24, 2007 at the Lion's Park Community Clean-up. Dolores Peterson seconded the motion and motion adopted unanimously. Scandia City Council February 20, 2007 Page 3 Chief Spence addressed a letter submitted by Skip Stromberg requesting that the fire and rescue siren be quieted during the hours of 10 PM to 6 AM. Chief Spence felt that there were inaccuracies in the letter, such as an assumption that a call for either a fire or medical emergency can be separated out. Both types of calls come in on the same page (tone). Chief Spence will look into costs of installing a timer system on the siren. The update to the new 800 MgHertz radios will not affect the siren paging system. Councilmember Harnetty asked about the frequency of the nighttime siren. Chief Spence explained that there really is no consistent pattern. CITY ENGINEER City Engineer Tom Peterson stated that the plans for the 2007 Road Project have been submitted. A copy is available in the city office. It was decided to designate Ostrum Avenue as an alternate bid. Councilmember Peterson commented on the higher assessment cost to property owners than from previous road projects. This is an estimate made prior to the acceptance of a bid for this project. It is felt that the project cost is estimated on the high end, and a drop in the cost is anticipated once bids are received. Attorney Hebert addressed the complication of partial assessments to landowners on the segment of 197`h that is not part of the paving project. The practice has always been to assess adjoining landowners only or those with driveway connections to the paved road. Dolores Peterson made a motion to adopt Resolution 02-20-07-01 Approving Plans and Specifications and Ordering Advertisements for Bids for the 2007 Road Project,with Ostrum Avenue to be bid as an alternate. Pete Crum seconded the motion. Tom Peterson explained the proposed paving of Ostrum Avenue at eighteen-foot width bituminous with one-foot shoulders. Wetland fill would be necessary at one portion of the road and steeper slopes can be engineered to reduce impact. Richard Hudson, 20491 Ostrum, asked about tree removal. Tom Peterson stated that he would try to save trees by engineering steeper slopes and by road placement. There will need to be tree removal at the entrance from Oakhill Road,but the stand of white pines is anticipated to remain. All councilmembers voted aye on the motion and motion adopted. CITY ADMINISTRATOR City Administrator Anne Hurlburt presented a report on the investigation of insurance rates. Quotes were received for a number of different plans from various insurers. It was suggested that further discussion of this report be delegated to the Human Resources Committee. A final report could then be presented at the March 6, 2007 Council meeting. Pete Crum made a motion to accept Administrator Hurlburt's report on employee health insurance and to have the Human Resources Committee work out the details for the March 6, 2007 City Council meeting. Dennis Seefeldt seconded the motion and motion adopted unanimously. NORTHLAND SECURITIES —MONTE EASTVOLD Monte Eastvold, Vice President of Northland Securities, presented a debt service schedule for the proposed General Obligation Improvement Bonds for 2007. Scandia's share of the cost of the 2007 road improvement project could be financed by this bond of$1,575,000, to be repaid through special assessments and property tax revenue over a ten year period. This information is preliminary, and can be reworked once the bids are in. Mr. Eastvold's cash-flow analysis of the current state of Scandia's debt issues shows healthy fund balances, making the road project viable. Asked if township or city status makes a difference in funding, Mr. Eastvold stated that that this makes no difference. Councilmember Peterson stated that Security State Bank could take on bonds up to $1.2 million with no up front charges. Scandia City Council February 20, 2007 Page 4 ORDINANCE 100—LAWFUL GAMBLING REGULATIONS After an initial review at the January 16, 2007 council meeting, minor changes were made to the draft gambling ordinance. Cliff Guggisberg, gambling manager for the Scandia-Marine Lions, asked for clarification of Section 10 (J), which addresses the leasing of a gambling site based on a percentage of receipts or profits from lawful gambling. City Attorney Hebert will research this definition and present a revised draft ordinance at the March 6, 2007 council meeting. RESOLUTION 02-20-07-02 -- APPOINTMENTS TO ADVISORY COMMITTEES All applicants to the various city committees were recently interviewed before the council at special meetings on February 13th and 20th. Dolores Peterson made a motion to adopt Resolution 02-20-07-02 Appointments to Advisory Committees. Pete Crum seconded the motion and motion adopted unanimously. LIQUOR LICENSE FOR THE COMMUNITY CENTER The Scandia Community Center has had a Consumption and Display permit, issued by the MN Department of Public Safety for many years. This permit expires on March 31, 2007. Licenses now issued by the City of Scandia are considered new, rather than renewals, due to the change away from county licensing. Changes in state law since the original license was approved will require the city to also hold an On-Sale 3.2% Liquor License for the Scandia Community Center. This does not require that the city sells liquor, but will permit the issuance of a consumption and display permit which will allow the serving of alcohol by groups renting the Center. City Attorney Hebert felt that there were no issues against the approval of this license. Dolores Peterson made a motion to approve the On-Sale 3.2% Liquor License for the Scandia Community Center. Pete Crum seconded the motion and motion adopted unanimously. Donnette Yehle made a motion to adjourn. Dolores Peterson seconded the motion and meeting adjourned at 8:35 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk 5 a) 3) March 6, 2007 Scandia City Council met on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Pete Crum, Dolores Peterson, Mayor Dennis Seefeldt. Absent: Councilmembers Michael Harnetty and Donnette Yehle. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. APPROVAL OF AGENDA Mayor Seefeldt added an addition to the agenda regarding the development known as Tii Gavo. Dolores Peterson made a motion to approve the agenda as amended. Pete Crum seconded the motion and motion adopted unanimously. ORDINANCE 100—ADOPTING LAWFUL GAMBLING REGULATIONS FOR THE CITY OF SCANDIA At the February 20, 2007 council meeting, a representative of the Scandia Marine Lions expressed a concern regarding language in Section 10(J) of the draft ordinance. City Attorney Hebert recommended a change in the language of this section and the revised draft ordinance was reviewed. Dolores Peterson made a motion to adopt Ordinance 100 Adopting Lawful Gambling Regulations for the City of Scandia. Pete Crum seconded the motion and motion adopted unanimously. SCANDIA WOMEN'S SOFTBALL—GAMBLING PERMIT APPLICATION The Scandia Women's Softball has applied for an Excluded Lawful Gambling Permit to conduct Ham Bingo on March 23, 2007 and Turkey Bingo on November 16, 2007 at the Scandia Community Center. Pete Crum made a motion to approve the Scandia Women's Softball application for an Excluded Gambling Permit for events on March 23, 2007 and November 16, 2007. Dolores Peterson seconded the motion and motion adopted unanimously. RESOLUTION 03-06-07-01 CALLING FOR HEARING ON STREET VACATION At the February 20, 2007 meeting, the Park and Recreation Committee presented a report concerning improvements to Old Lions Park. They recommended that the City consider vacating street right-of-ways within the park boundary. City Attorney Hebert prepared a resolution calling for a public hearing to vacate parts of 3rd Street and 1 St Avenue. Dennis Seefeldt made a motion to adopt Resolution 03-06-07-01 Calling for Public Hearing to Consider Street Vacation within the Lions Park Boundary. Dolores Peterson seconded the motion and motion adopted unanimously. A public hearing will be scheduled for April 3, 2007. INSURANCE PLANS The Human Resources Committee (Councilmembers Peterson and Crum) worked with Administrator Hurlburt and agent Barry Sutherland (Health Insurance Mart, Scandia) to develop a recommendation for an employee health insurance plan. Councilmember Crum reported that offering health care coverage to employees is a standard practice and that he was impressed with Scandia City Council March 6, 2007 Page 2 the quote from Appletree. Councilmember Peterson also stated that she felt the Appletree plan provided a fair quote and was lower than anticipated. The Committee recommends approving coverage through Blue Cross Blue Shield Plan #176 paired with a health savings account. This plan is available only to members of the Southwest/West Central Service Cooperative, administered by the Appletree Institute. New employees will be given a sixty-day waiting period prior to being added to the health care coverage plan. Pete Crum made a motion to adopt Resolution 03-06-07-02 Establishing Policies for Employee Health Insurance Benefits. Dennis Seefeldt seconded the motion and motion adopted unanimously. Dolores Peterson made a motion to adopt Resolution 03-06-07-03 Approving a Health Insurance Plan and Accepting the Offer of Coverage from Blue Cross Blue Shield. Pete Crum seconded the motion and motion adopted unanimously. Pete Crum made a motion to approve the Joint Powers Agreement with the Southwest/West Central Service Cooperative for Group Employee Benefits. Dennis Seefeldt seconded the motion and motion adopted unanimously. Dolores Peterson made a motion to designate Administrator Anne Hurlburt as the City's representative to the Southwest/West Central Service Cooperative. Pete Crum seconded the motion and motion adopted unanimously. ADDITION TO AGENDA As the developers of the plat known as Tii Gavo are pulling together the necessary items to present the final plat, Mayor Seefeldt has asked that a sub-committee be appointed to meet with the developers to negotiate park fees. Mayor Seefeldt, Councilmember Peterson and Administrator Hurlburt will meet with the developer to make recommendations in regards to park fees prior to their final plat submission. The Planning Commission meeting was called to order at 7:30 p.m. The following members were present: Vice-Chairman James Malmquist, Peter Schwarz and newly appointed member Christine Maefsky. Kevin Nickelson joined the meeting at 8:30 p.m. Absent: Chairman Chris Ness. WILLOWBROOK CHURCH : TEXT AMENDMENT TO SHORELAND REGULATIONS Pastor Brad Reis stated the request of Willowbrook Church to amend the development code to allow places of worship in the Shoreland Overlay District. Planner Berry Farrington presented her findings and recommendations, which indicated any adverse impacts, could be addressed through conditions established in a Conditional Use Permit. However, the Planner questioned as to whether no adverse impact is reason enough to amend the ordinance and perhaps a public benefit should be identified to support a change in the Shoreland regulations. The Planning Commission tabled the hearing; to be continued April 3, 2007. Pastor Brad Reis agreed to a sixty-day extension. Scandia City Council March 6, 2007 Page 3 WHITE ROCK RANCH, LLC : PRELIMINARY PLAT Mr. Mark Youngdahl presented the request to divide 105 acres, with 25.6 acres in Scandia, into 14 residential lots, with the original homestead remaining on Lot 3, Block 2. There would be three new homes and the existing farmhouse in Scandia, but no new roads in Scandia. There would be some wetland impacts on Lots 5 and 6 with mitigation on Lot 4. Preliminary Plat approval has been received from the Forest Lake Planning Commission and City Council. Planner Farrington presented her findings and recommendation for approval with conditions. Mayor Seefeldt stressed the priority that White Rock Lake has been given the past years in regards to water quality improvement. The town has viewed this area as a very sensitive piece of property and has taken many steps to minimize degradation. Mayor Seefeldt would like the developer to consider addressing the concerns of water quality protection through restrictive covenants. These could include excluding farm animals from the lots along the lake (Block 2), and filling or berming the ditches on the southeast portion of the property to reduce run-off into the lake. Mr. Youngdahl felt that these were reasonable requests and would address them at the next presentation. Mayor Seefeldt would also like the landscaping plan to show screening on the lake lots. Planning Commission recommended to the City Council that they adopt the draft resolution submitted with the staff report to approve the preliminary plat of White Rock Ranch dated February 12, 2007, with the conditions and findings as drafted, with the following changes: Add Condition 12 "That the Covenants state that owners of Shoreland lots apply best management practices as recommended by the watershed district", and Condition 13 "That two existing barns would be removed from Lot 3 to meet accessory structure standards." Dolores Peterson made a motion to table a decision on the preliminary plat of White Rock Lake until a full council is present. Pete Crum seconded the motion and motion adopted unanimously. The applicant was advised to submit the requested materials on the livestock issue, ditch engineering, and a revised landscape plan to provide for screening on the lake lots. ORDINANCE 102 -- AMENDMENT TO DEVELOPMENT CODE REGARDING SAFETY REQUIREMENTS FOR SWIMMING POOLS Planning Commission recommended to the City Council to amend Chapter 2, Section 10.31 (2) (I) of the Development Code regarding safety requirements for swimming pools to state, "A structure or safety fence of a non-climbable type at least four(4) feet in height, with a self-closing and latching gate shall completely enclose the pool, but shall not be located within any required yard areas. " Christine Maefsky seconded the motion and the motion passed unanimously. Pete Crum made a motion to accept the recommendation of the Planning Commission to adopt Ordinance 102 Amending Chapter 2, Section 10.31(2)(I) of the Development Code Scandia City Council March 6, 2007 Page 4 Regarding Safety Requirements for Swimming Pools. Dolores Peterson seconded the motion and motion adopted unanimously. JON RODGERS —VARIANCE The public hearing for a variance from setback requirements to construct a new septic system for an existing home located at 23409 Lofton for applicant Jon Rodgers was held December 5, 2006. The matter was tabled to the January 23 meeting and then to the March 6, 2007 meeting in order to obtain more information. Planning Commission recommended to the City Council that they adopt the draft resolution to approve application of Jon Rodgers for variance from sewage treatment system setbacks with the findings as drafted and the following changes to conditions: Condition 1 ends at "November 10, 2006," as the 33.5 foot setback from OHW has been verified. Condition 4 ends at "future variance requests." Add Condition 8 to state "That the sewage disposal system is protected from outside storage or vehicle traffic, with either a fence or posts surrounding the system." Dolores Peterson made a motion to accept the recommendations of the Planning Commission to approve Resolution 03-06-07-04 Approving Application of Jon Rodgers for Variance from Sewage System Setbacks as amended. Pete Crum seconded the motion and motion adopted unanimously. ADDITION TO AGENDA Letters from both the planner and attorney were addressed regarding the final plat submission for the plat known as Tii Gavo. The letters indicated that the submission was not complete and that the final plat shows significant changes to what was approved with the preliminary plat. Attorney Hebert advised to allow the developers to address the concerns and wait for their response. Dolores Peterson made a motion to adjourn the meeting. Pete Crum seconded the motion and meeting adjourned at 9:50 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk 5gb) City of Scandia Treasurer's Report February 28, 2007 Beginning Balance 2/01/07 1,365,468.15 Receipts 50,154.09 Expenditures - 394,399.58 Payroll 16,382.35 410,781.93 Adjustments Bank Charges - 8.00 Ending Balance 2/28/07 1,004,832.31 Submitted by: Colleen Firkus, Treasurer NEW SCANDIA TOWNSHIP 03/09/07 4:45 PM Page 1 Cash Balances Current Period: FEBRUARY 2007 MTD MTD Current FUND Descr Account Debit Credit Balance CASH GENERAL FUND G 101-10100 $16,451.77 $39,200.02 $66,364.54 ROAD&BRIDGE G 201-10100 $12,256.60 $44,907.58 $1,377.86 FIRE G 202-10100 $0.00 $77,913.55 -$66,871.69 POLICE G 203-10100 $260.01 $0.00 $54,162.69 PARK G 204-10100 $0.00 $8,598.88 $23,910.36 SCANDIA COMMUNITY CENTER G 205-10100 $1,665.00 $8,613.10 $24,251.03 WATER SHED G 207-10100 $0.00 $0.00 -$1,337.16 UPTOWN SEWER SYSTEM G 208-10100 $0.00 $694.77 $26,070.44 BLACKTOP PROJECT 2002 G 302-10100 $0.00 $203,656.25 $297,013.01 BLACKTOP PROJECT 2004 G 304-10100 $0.00 $10,920.00 $276,202.68 BLACKTOP PROJECT 2007 G 307-10100 $23,326.05 $38,204.07 -$195,786.85 FIRE HALUPUBLIC WORKS BOND G 310-10100 $0.00 $0.00 $171,741.36 BLACKTOP PROJECT 1997 G 397-10100 $0.00 $0.00 $0.00 BLACKTOP PROJECT 1999 G 399-10100 $0.00 $0.00 $0.00 FIRE HALUPUBLIC WORKS G 401-10100 $0.00 $0.00 $0.00 ROAD IMPROVEMENT,CAP IMPROV G 402-10100 $0.00 $0.00 $0.00 CAPITAL IMPROVEMENTS G 403-10100 $0.00 $0.00 $195,008.28 PARK CAPITAL IMPROVEMENTS G 404-10100 $0.00 $0.00 $7,611.59 201 SEWER PROJECT G 602-10100 $0.00 $5,204.50 $110,114.17 ESCROW G 801-10100 $0.00 $0.00 $15,000.00 Total CASH $53,959.43 $437,912.72 $1,004,832.31 CD INVESTMENTS GENERAL FUND G 101-10400 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10400 $0.00 $0.00 $0.00 FIRE G 202-10400 $0.00 $0.00 $0.00 PARK G 204-10400 $0.00 $0.00 $0.00 SCANDIA COMMUNITY CENTER G 205-10400 $0.00 $0.00 $0.00 FIRE HALUPUBLIC WORKS BOND G 310-10400 $0.00 $0.00 $0.00 201 SEWER PROJECT G 602-10400 $0.00 $0.00 $0.00 ESCROW G 801-10400 $0.00 $0.00 $0.00 Total CD INVESTMENTS $0.00 $0.00 $0.00 RESTRIC INVEST ESC GENERAL FUND G 101-10401 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10401 $0.00 $0.00 $0.00 FIRE G 202-10401 $0.00 $0.00 $0.00 PARK G 204-10401 $0.00 $0.00 $0.00 SCANDIA COMMUNITY CENTER G 205-10401 $0.00 $0.00 $0.00 ESCROW G 801-10401 $0.00 $0.00 $0.00 Total RESTRIC INVEST ESC $0.00 $0.00 $0.00 Misc Receivables GENERAL FUND G 101-10425 $0.00 $0.00 $24,366.00 ROAD&BRIDGE G 201-10425 $0.00 $0.00 $14,186.00 POLICE G 203-10425 $0.00 $0.00 $1,104.00 NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 1 Payments Current Period: MARCH 2007 Batch Name 03-20-07 User Dollar Amt $183,653.48 Payments Computer Dollar Amt $183,653.48 $0.00 In Balance Refer 0 AMER/PRIDE LINEN&APPAREL S _ Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $110.20 Invoice M146937-0207 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $110.20 Refer 0 AMERICAN FLAGPOLE&FLAG CO _ Cash Payment E 202-42280-342 GENERAL U.S. Flag for Firehall $70.00 Invoice 2-20-07 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $70.00 Refer 0 UNION SECURITY INSURANCE CO _ Cash Payment E 101-41320-134 DISABILITY INS EMPLO Hurlburt-Long Term Disability $39.50 Invoice 3-1-07 Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison-Long Term Disability $45.20 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $84.70 Refer 0 BONESTROO ROSENE ANDERLIK _ Cash Payment E 201-43126-303 ENGINEERING FEE General $50.00 Invoice 141175 Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Development $3,812.50 Invoice 141173 Cash Payment E 307-43260-303 ENGINEERING FEE 2007 Street Improvements $1,052.12 Invoice 141174 Cash Payment E 201-43126-303 ENGINEERING FEE General $736.97 Invoice 140726 Cash Payment E 201-43126-303 ENGINEERING FEE Wylewood Acres $288.14 Invoice 140727 Cash Payment E 201-43126-303 ENGINEERING FEE Olsen-Sandgren Sewer $340.96 Invoice 140720 Cash Payment E 201-43126-303 ENGINEERING FEE 2006 Street Repairs $257.75 Invoice 140721 Cash Payment E 307-43260-303 ENGINEERING FEE 2006 Culvert Replacement $293.75 Invoice 140722 Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Dev. $1,510.42 Invoice 140723 Cash Payment E 307-43260-303 ENGINEERING FEE 2007 Street Improvements $64,538.51 Invoice 140724 Cash Payment E 201-43126-303 ENGINEERING FEE German Lake Vistas $1,412.25 Invoice 140725 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $74,293.37 Refer 0 CONNEXUS ENERGY _ Cash Payment E 602-43252-381 UTILITIES 201 Septic $24.48 Invoice 2-27-07 Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $7.99 Invoice NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 2 Payments Current Period: MARCH 2007 Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Acres $64.50 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $96.97 Refer 0 DEBI CAMPOBASSO _ Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee Meetings $20.00 Invoice Cash Payment E 204-45200-221 EQUIPMENT SUPPLIES Skating Party supplies $10.85 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $30.85 Refer 0 COUNTRY MESSENGER _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Annual Subscription $26.00 Invoice 3-1-07 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $26.00 Refer 0 CITIBUSINESS CARD _ Cash Payment E 101-41000-200 OFFICE SUPPLIES General fund $87.32 Invoice Cash Payment E 202-42280-342 GENERAL Fire Dept $1,040.36 Invoice Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Road&Bridge $29.81 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $1,157.49 Refer - 0 DRESSER TRAP ROCK, INC - Cash Payment E 201-43126-228 GRAVEL&SAND Sand&Salt $328.12 Invoice 61102 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $328.12 Refer 0 ECM PUBLISHERS, INC _ Cash Payment E 101-41000-201 LEGAL NOTICES Legals $83.00 Invoice 53157401 Cash Payment E 101-41000-207 HEARING FEES Legals $112.05 Invoice 53157401 Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 St. Impr. Bids $132.80 Invoice 53157401 Cash Payment E 101-41000-201 LEGAL NOTICES Legals $58.10 Invoice 53157401 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $385.95 Refer 0 EIDE BAILLY Cash Payment E 101-41500-301 AUDITING&ACCOUNTI Audit Services for 2006 $11,500.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $11,500.00 Refer 0 FX L INC Cash Payment E 101-42000-103 PART-TIME EMPLOYEE March Assessor $1,500.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $1,500.00 Refer 0 FRONTIER Cash Payment E 101-41000-321 TELEPHONE Town Hall $319.92 Invoice 6514332274 NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 3 Payments Current Period: MARCH 2007 Cash Payment E 205-41920-381 UTILITIES Annex $54.00 Invoice 6514332274 Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00 Invoice 6514332274 Cash Payment E 204-45201-381 UTILITIES Skating Park $67.90 Invoice 6514335266 Cash Payment E 202-42280-321 TELEPHONE Fire&Rescue $125.70 Invoice 6514334383 Cash Payment E 201-43126-321 TELEPHONE Maintenance $62.50 Invoice 6514335223 Cash Payment E 101-42400-200 OFFICE SUPPLIES Bldg Inspector $72.22 Invoice 6514335762 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $776.24 Refer 0 GOPHER STATE ONE-CALL, INC _ Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locater calls $2.90 Invoice 7021420 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $2.90 Refer 0 HEBERT, WELCH,HUMPHREYS& _ Cash Payment E 307-41500-308 ADMINISTRATION COS 07 Road Improvements $329.00 Invoice 14531 Cash Payment E 101-41600-304 LEGAL FEES Legal Services $3,041.50 Invoice 14531 Cash Payment E 101-41610-304 LEGAL FEES Prosecution Services $847.00 Invoice 14557 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $4,217.50 Refer 0 HENNEPIN TECHNICAL COLLEGE _ Cash Payment E 101-41000-110 TRAINING Hurlburt OSHA Compliance $650.00 Invoice 126205 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $650.00 Refer 0 HARNETTY, MICHAEL Cash Payment E 101-41000-560 FURNITURE&FIXTURE Furniture purchase reimbursement $42.80 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $42.80 Refer 0 HURLBURT,ANNE _ Cash Payment E 101-41320-107 MILEAGE Mileage $127.94 Invoice Cash Payment E 101-41000-210 MISCELLANEOUS EXP Lunch $5.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $132.94 Refer 0 KISSELL,JEFF _ Cash Payment E 101-42400-439 REFUNDS ISSUED Bldg Permit Refund $73.54 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $73.54 Refer 0 LEAGUE OF MINNESOTA CITIES Cash Payment E 101-41000-110 TRAINING Safety&Loss Control Workshop $20.00 Invoice NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 4 Payments Current Period: MARCH 2007 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $20.00 Refer 0 LOFFLER BUSINESS SYSTEMS/LE _ Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier lease $181.05 Invoice 72052897 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $181.05 Refer 0 LANDMARK SURVEYING _ Cash Payment E 404-43000-302 SURVEYING Lions Park Survey $3,800.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $3,800.00 Refer 0 MILBRANDT ENTERPRISE _ Cash Payment E 202-42280-401 CLEANING Fire Hall cleaning $202.35 Invoice 404-11 Cash Payment E 205-41900-401 CLEANING Office&Hall Cleaning $1,333.38 Invoice 401-11 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $1,535.73 Refer 0 NCPERS GROUP LIFE INS Cash Payment E 101-41400-133 LIFE INSURANCE EMPL Hurlburt Life Ins. $16.00 Invoice Cash Payment E 101-41510-133 LIFE INSURANCE EMPL Firkus Life Ins. $16.00 Invoice Cash Payment E 101-41401-133 LIFE INSURANCE EMPL Eklund Life Ins. $16.00 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Maintenance Life Ins. $32.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $80.00 Refer 0 MINNESOTA MUTUAL LIFE INS CO _ Cash Payment E 101-41320-133 LIFE INSURANCE EMPL Hurlburt Life Ins. $4.10 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Brian&John Life Ins. $8.20 Invoice Cash Payment E 101-41000-133 LIFE INSURANCE EMPL Dolores Life Ins. $4.10 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $16.40 Refer 0 MILBRANDT,KEN _ Cash Payment E 205-41900-439 REFUNDS ISSUED Refund Hall Rental $150.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $150.00 Refer 0 NAPA AUTO PARTS _ Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equipment Supplies $138.43 Invoice 7250 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $138.43 Refer 0 OLSON'S SEWER SERVICE Cash Payment E 201-43126-210 MISCELLANEOUS EXP Public Works pump holding tank $146.80 Invoice 69641 Cash Payment E 202-42280-383 Pumping&General Main Fire Dept.pump holding tanks $220.20 Invoice 69641 NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 5 Payments Current Period: MARCH 2007 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Public Works $137.20 Invoice 69601 Cash Payment E 202-42280-383 Pumping&General Main Fire Dept $205.80 Invoice 69601 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $710.00 Refer 0 PETERSON REPAIR& TOWING _ Cash Payment E 201-43126-220 REPAIRS Tire repair $81.61 Invoice 5641 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $81.61 Refer- 0 PN PRODUCTS, INC - Cash Payment E 101-41000-200 OFFICE SUPPLIES Name plate $5.33 Invoice 16443 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $5.33 Refer 0 REED BUSINESS INFORMATION Cash Payment E 307-41500-308 ADMINISTRATION COS 07 Road Improvement Ad 2/26/07 $142.72 Invoice Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Improvement Ad 3/05/07 $142.72 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $285.44 Refer 0 S&T OFFICE PRODUCTS, INC. - Cash Payment E 101-41000-200 OFFICE SUPPLIES Office supplies $31.20 Invoice 01L05764 Cash Payment E 101-41000-200 OFFICE SUPPLIES Office supplies $76.65 Invoice 01LM4715 Cash Payment E 101-41000-200 OFFICE SUPPLIES Credit supplies -$26.96 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $80.89 Refer 0 SHERILL REID Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-115 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-114 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $100.00 Invoice 07-113 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $100.00 Invoice 07-112 Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $300.00 Refer 0 SCHNEIDER, JAMES Cash Payment E 101-42400-103 PART-TIME EMPLOYEE March Bldg Permits $2,798.94 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $2,798.94 Refer 0 SRC,INC _ Cash Payment E 205-41900-384 REFUSE DISPOSAL Town Hall refuse $120.89 Invoice Cash Payment E 202-42280-381 UTILITIES Fire Hall refuse $32.24 Invoice NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 6 Payments Current Period: MARCH 2007 Cash Payment E 101-41000-430 RECYCLING February Recycling $2,320.50 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $2,473.63 Refer 0 STILLWATER JUNIOR HIGH SCHO _ Cash Payment E 202-42240-110 TRAINING Firewise Community Assessment $353.00 Invoice Transaction Date 3/14/2007 SECURITY STATE B 10100 Total $353.00 Refer 0 BUSINESS FORMS&ACCOUNTIN _ Cash Payment E 101-41000-200 OFFICE SUPPLIES W-2 Correction Forms $65.39 Invoice 37509 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $65.39 Refer 0 NEXTEL COMMUNICATIONS _ Cash Payment E 202-42280-321 TELEPHONE Fire Dept.Cell Phones $144.16 Invoice 721650231-020 Cash Payment E 101-41000-321 TELEPHONE Admin.Cell Phone $36.07 Invoice Cash Payment E 201-43126-321 TELEPHONE Public Works Cell Phone $70.54 Invoice Cash Payment E 201-43126-321 TELEPHONE Public Works Cell Phones $74.38 Invoice Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $325.15 Refer 0 TWIN CITY GARAGE DOOR COMP _ Cash Payment E 202-42280-220 REPAIRS Fire:Fuse repair,radio receiver $506.17 Invoice 273156 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $506.17 Refer 0 TRUCK UTILITIES MFG CO. _ Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Snowplow parts $19.33 Invoice 0169324 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $19.33 Refer 0 TKDA _ Cash Payment E 101-41000-207 HEARING FEES Rodgers Variance $258.80 Invoice 200700665 Cash Payment E 101-41000-207 HEARING FEES German Lake Vistas $1,488.99 Invoice 200700668 Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Planning $1,004.24 Invoice 200700664 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tree Ordinance $117.95 Invoice 200700667 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tiller/Zavoral Mine $1,510.72 Invoice 200700670 Cash Payment E 101-41000-207 HEARING FEES Theilbar Variance $101.10 Invoice 200700669 Cash Payment E 101-41000-207 HEARING FEES Lombritto Variance $452.04 Invoice 200700704 Cash Payment E 101-41000-207 HEARING FEES Willowbrook Church $78.40 Invoice 200700705 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $5,012.24 NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 7 Payments Current Period: MARCH 2007 Refer 0 TODD'S HOME CENTER Cash Payment E 201-43126-212 FUEL Fuel $1,347.62 Invoice 2-28-07 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Supplies $216.76 Invoice Cash Payment E 205-41920-221 EQUIPMENT SUPPLIES Community Center $133.10 Invoice Cash Payment E 204-45201-221 EQUIPMENT SUPPLIES Rink $32.96 Invoice Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Fire supplies $118.74 Invoice Cash Payment E 202-42220-212 FUEL Fuel $174.55 Invoice Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Supplies $9.14 Invoice Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $2,032.87 Refer 0 V.I.P. PEST CONTROL _ Cash Payment E 205-41900-406 GROUNDS CARE Ant Control $34.08 Invoice 4352 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $34.08 Refer 0 WASHINGTON COUNTY RECORDE _ Cash Payment E 101-41000-207 HEARING FEES Recording Fees $138.00 Invoice 1477 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $138.00 Refer 0 WASHINGTON CTY SHERIFF'S OF Cash Payment E 203-42170-112 PROFESSIONAL SERVI 2006 Second-half Police Services $43,673.41 Invoice Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $43,673.41 Refer 0 WASHINGTON COUNTY PUBLIC W _ Cash Payment E 201-43126-228 GRAVEL&SAND Snow&Ice Control $3,344.75 Invoice 55126 Cash Payment E 201-43126-228 GRAVEL&SAND Snow&Ice Control $8,448.32 Invoice 55125 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $11,793.07 Refer 0 WASHINGTON COUNTY Cash Payment E 101-41500-301 AUDITING&ACCOUNT! Audit Report $70.00 Invoice 55110 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $70.00 Refer 0 WASHINGTON CTY SURVEYOR'S Cash Payment E 101-41000-207 HEARING FEES Parcel Search-White Rock $62.00 Invoice 1007675 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $62.00 Refer 0 WASHINGTON CONSERVATION DI Cash Payment E 204-45200-111 Planning Embrace Open Space Planning $159.00 Invoice 1076 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $159.00 NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 8 Payments Current Period: MARCH 2007 Refer 0 WINNICK SUPPLY, INC - Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Steel for shop $56.66 Invoice 62965 Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center $2.22 Invoice 63160 Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center $4.77 Invoice 63172 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $63.65 Refer 0 XCEL ENERGY _ Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $273.20 Invoice 102654991 Cash Payment E 201-43126-381 UTILITIES Old garage $70.18 Invoice 101806174 Cash Payment E 204-45201-381 UTILITIES Warming House gas&electric $498.24 Invoice 101801501 Cash Payment E 602-43252-381 UTILITIES Lift Station#1 $8.69 Invoice 302519740 Cash Payment E 201-43126-387 STREET LIGHTING Uptown Streetlights $123.04 Invoice 302785259 Cash Payment E 204-46101-381 UTILITIES Aerator $66.33 Invoice 303682753 Cash Payment E 205-41920-381 UTILITIES Annex gas $276.44 Invoice 101672761 Cash Payment E 205-41920-381 UTILITIES Annex electric $54.02 Invoice 101632283 Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $37.07 Invoice 101623360 Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $12.67 Invoice 101706287 Cash Payment E 202-42280-381 UTILITIES Firehall $1,126.14 Invoice 101633776 Cash Payment E 201-43126-381 UTILITIES Public Works $750.75 Invoice Cash Payment E 205-41900-381 UTILITIES Community Center $1,070.43 Invoice 101624758 Cash Payment E 602-43252-381 UTILITIES Bliss LS#3&4 $33.74 Invoice 101484838 Cash Payment E 204-45206-381 UTILITIES Ballfield $25.05 Invoice 101483341 Cash Payment E 201-43126-387 STREET LIGHTING Flashing Light $57.66 Invoice 100347975 Cash Payment E 202-42280-381 UTILITIES Fire Siren $6 90 Invoice 100680093 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $4,490.55 Refer 0 YEHLE, DONNETTE _ Cash Payment E 101-41110-107 MILEAGE Mileage $115.91 Invoice Cash Payment E 101-41110-106 MEETINGS Lodging $101.32 Invoice NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 9 Payments Current Period: MARCH 2007 Transaction Date 3/15/2007 SECURITY STATE B 10100 Total $217.23 Refer 0 ANCOM COMMUNICATIONS, INC. _ Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire Dept. Batteries $92.66 Invoice 44994 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $92.66 Refer 0 FIRE EQUIPMENT SPECIALTIES Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES irefighter Boots and Back Pump Cans $984.20 Invoice 4964 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $984.20 Refer 0 FIRE TECH SERVICE, INC Cash Payment E 202-42260-220 REPAIRS Repairs to 2000 Pumper $46.08 Invoice 686 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $46.08 Refer 0 JEFFERSON FIRE AND SAFETY,IN _ Cash Payment E 202-42260-220 REPAIRS Repairs $245.42 Invoice 136809 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $245.42 Refer 0 LAKE REGION EMS, INC_ Cash Payment E 202-42240-310 MEDICAL TRAINING 206 $2,125.00 Invoice Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $2,125.00 Refer 0 MED COMPASS Cash Payment E 202-42220-136 MEDICAL EXAM/PHYSI SCBA User-Medical Exam $1,580.00 Invoice 10669 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $1,580.00 Refer 0 OLD LOG CABIN _ Cash Payment E 202-42280-342 GENERAL Fire Dept. Dinner $724.14 Invoice 2-25-07 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $724.14 Refer 0 PINE TECHNICAL COLLEGE Cash Payment E 202-42240-110 TRAINING Atou Extraction Training $100.00 Invoice 00015858 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $100.00 Refer 0 STILLWATER MEDICAL GROUP Cash Payment E 202-42220-136 MEDICAL EXAM/PHYSI Helke Vaccination $45.00 Invoice 1113810 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $45.00 Refer 0 ALLINA OCC MED, NW 5685 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Drug Testing Charge $20.00 Invoice 70004196 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $20.00 Refer 0 SELECT ACCOUNT Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt HAS $91.70 Invoice 3-1-07 NEW SCANDIA TOWNSHIP 03/16/07 2:58 PM Page 10 Payments Current Period: MARCH 2007 Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison HAS $100.00 Invoice Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $191.70 Refer 0 ST. CROIX SCUBA&SNORKELING _ Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Inspection of Scuba Equipment $325.95 Invoice 18239 Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES $21.17 Invoice 18338 Transaction Date 3/16/2007 SECURITY STATE B 10100 Total $347.12 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $30,041.43 201 ROAD&BRIDGE $24,459.45 202 FIRE $10,625.07 203 POLICE $43,673.41 204 PARK $888.32 205 SCANDIA COMMUNITY CENTER $3,343.53 208 UPTOWN SEWER SYSTEM $12.67 307 BLACKTOP PROJECT 2007 $66,631.62 404 PARK CAPITAL IMPROVEMENTS $3,800.00 602 201 SEWER PROJECT $177.98 $183,653.48 Pre-Written Checks $0.00 Checks to be Generated by the Compute $183,653.48 Total $183,653.48 Meeting Date: 3/20/2007 Agenda Item: d) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Approve the following liquor licenses for the license period April 1, 2006 through December 31, 2007: • Big Marine Lake Liquor Store, Off-Sale Intoxicating Liquor License • Adrian J. Franssen DBA Scandia Olde Town Liquor, Off-Sale Intoxicating Liquor License • The Scandia Creamery LLC, On-Sale Intoxicating Liquor License and Sunday Liquor • Meisters Bar and Grill, Combination on-Sale/Off-Sale Intoxicating Liquor and Sunday Liquor • Prospects, On-Sale Intoxicating Liquor License and Sunday Liquor Deadline/ Timeline: Current County licenses expire on April 1, 2007 Background: • All of the applicants have submitted their applications, certificates of insurance and license fees (prorated for the 9-month initial license period.) • The Sherriff's Depaitiuent has completed their investigations including criminal history queries on all licensees. No criminal histories were found. Minnesota Alcohol and Gambling Enforcement dose not have any complaints on record. Call and complaint records were reviewed. No compliance failures were reported. There were no incidents that took place that would prevent issuance of the licenses. Recommendation: I recommend that the Council approve the licenses. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (liquor licenses 2007) Page 1 of 1 03/06/07 Meeting Date: 3/20/2007 Agenda Item: �) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve a reduction in the financial guarantee(letter of credit) for the grading permit for an access road for Big Marine Development(Tii Gavo.) Deadline/Timeline: N/A Background: • On October 17, 2006, the Town Board approved a grading permit to allow installation of an access road approximately 2,000 feet into the site from Newgate Avenue, along with the associated storm sewer and temporary ponds. Grading in advance of final plat or development contract approval requires a permit under section 9.5 of the zoning ordinance. • To guarantee completion of the work, a letter of credit in the amount of$250,000 was submitted. The developer has requested that the guarantee be reduced to $10,000. • City Engineer Tom Peterson has reviewed the request and recommends approval of the reduction. The only work remaining is vegetation and repair of erosion control items. Recommendation: I recommend that the Council approve the reduction in the amount of the letter of credit. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (tii gavo grading permit letter of credit reduction) Page 1 of 1 03/12/07 Meeting Date: 3/20/2007 Agenda Item: 6 , 4) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Hold a public hearing to consider certifying property owned by Daniel Froiland in Section 24 as eligible for the Metropolitan Agricultural Preserves Program. Deadline/ Timeline: N/A Background: • Daniel Froiland has requested that three parcels totally 93.37 acres be certified as eligible for the Metropolitan Agricultural Preserves Program. • Ag Preserves provides several benefits to owners of agricultural land in the Metropolitan Area. To be eligible, the local government must certify that the land is planned and zoned for long-term agricultural use (a maximum density of one dwelling unit per 40 acres.) The owner must agree to a restrictive covenant to keep the land in agricultural use for minimum of eight years. • Land in Ag Preserves is valued based on its agricultural use, and tax rates are reduced to a level comparable to that of outstate agricultural areas. There are prohibitions on local assessments and regulations that interfere with normal farm practices. • The site is zoned Agricultural. It was not farmed in 2006,but the owner has indicated that it will be returned to agricultural production in 2007, which will make it eligible for designation. • This property was the site of the proposed Diamond Homes' "Serenity"project, an 18-lot, open space development which received final plat approval last year. The plat was never recorded. Mr. Froiland purchased the property from the fee owners (Segelstrom &Merthan) in January of 2007 for$1,400,000. Recommendation: I recommend that the Council hold the public hearing and then, unless new information is brought forward at the hearing, adopt the resolution certifying the land eligible for the Ag Preserves Program. Attachments! • Location Map Materials provided: • Draft Resolution 03-20-07-01 Contact(s): Daniel Froiland 433-3318 Prepared by: Anne Hurlburt, Administrator (froiland ag preserve) Page 1 of 1 03/14/07 CITY OF SCANDIA, MINNESOTA RESOLUTION NO.: 03-20-07-01 RESOLUTION CERTIFYING LAND ELIGIBLE FOR METROPOLITAN AGRICULTURAL PRESERVES PROGRAM WHEREAS, the Metropolitan Agricultural Preserves Act (Minnesota Statutes 473h.01, et seq.) provides for establishing Agricultural Preserves; and WHEREAS, the Act requires that to be eligible land shall be planned for long-term agricultural use according to the local Comprehensive Plan adopted pursuant to Minnesota Statutes 473.851; and • WHEREAS, the Act further requires that such property be zoned for long-term agricultural use with a maximum residential density net to exceed one unit per 40 acres; and WHEREAS, the City of Scandia has planned and zoned certain areas as required by the Act; \ NOW, THEREFORE, BE IT HEREBY'RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON"COUNTY,MINNESOTA, that it should and hereby does certify that the following tracts of land are eligible for designation as Agricultural Preserves:4 �. . 4 The NW '/ of SE 'A in Section 24;Township 32 North, Range 20 West, Washington County, Minnesota ; and The SW 'A of SE 'A and the SE 'A of SW 'A, all in Section 24, Township 32, Range 20 West, Washington County, Minnesota, subject to existing easement for highway purposes EXCEPTING the following described parcels: Parcel 1: That part of the SEA of the SW % of Section 24, Township 32 North, Range 20 West, Washington County,MN, lying east of the West 655.58 feet thereof and lying southerly of the center line of County Road 52, and that part of the SW '/ of the SE 'A of said Section 24 lying southerly of the center line of County Road 52. Parcel 2: That part of the SE '/o of the SW 'A of Section 24, Township 32 North, Range 20 West, Washington County, MN, described as follows: Commencing at the southwest corner of said SE '/ of the SW '/; thence on an azimuth from north 0 degrees 29 minutes 06 seconds, oriented to Washington County Coordinate System, NAD 83, along the west line of said SE '/ of the SW '/, a distance of 781.90 feet to a point, said point being on the center line of Oakhill Road North (County Road 52) as traveled; thence southeasterly along said center line a distance of 39.02 feet, said center line being a curve not tangent with the last described line, concave to the north, Resolution No.: 03-20-07-01 Page 2 of 2 having a radius of 3819.83 feet, a central angle of 0 degrees 35 minutes 07 seconds and a chord azimuth of 117 degrees 41 minutes 38 seconds; thence on a azimuth of 117 degrees 24 minutes 05 seconds, along said center line, tangent to said curve, a distance of 159.98 feet; thence southeasterly along said center line a distance of 82.93 feet, said center line being a tangential curve concave to the north,having a radius of 2292.01 feet, a central angle of 2 degrees 04 minutes 23 seconds, for the point of beginning of the parcel to be described; thence on an azimuth of 19 degrees 29 minutes 00 seconds, not tangent to said curve, a distance of 472.21 feet; thence on an azimuth of 108 degrees 05 minutes 43 seconds a distance 443.62 feet; thence on an azimuth of 197 degrees 41 minutes 29 seconds a distance of/489.18 feet to a point, said point being on said center line of Oakhill Road North; thence on an azimuth of 287 degrees 41 minutes 29 seconds, along said center line, a distance of 153.79 feet;thence northwesterly along said center line a distance of 305.50 feet, said center line being a tangential curve concave to the north having a radius of 2292.01 feet and a central angle of 7 degrees 38 minutes 12 seconds, to the point of beginning. Parcel 3: The West 655.58 feet of the SE '/ of the SW?/ of Section 24,Township 32 North, Range 20 West, Washington County, MN lying southerly of the center line of County Road 52. FURTHER BE IT RESOLVED,`that the Clerk shall file copy of this resolution with the Metropolitan Council. Adopted by the Scandia City Council this 20t"day of March, 2007. Dennis D. Seefeldt, Mayor ATTEST:, Anne Hurlburt, Clerk/Administrator ..„ : .,. , „ _ _ . (iig 10 I—, , 7 r 11 \ 12 • 'j4Froiland Agricultural Preserves Certification -] City of Scandia Public Hearing, March 20, 2007 ---f( / u.- ' \)11 Site Location Map _ I 1 � t\II\ ,__ d ■ \ ;iii !FA .' lA S \ of A-- VI .-; Min 1111111 ii\:-.--.. ,t to r,„L7:-;- ink '� 1 5 l *!I 3f■ ii I7, ..... I Alp `C'Pe� Li _��'� aTH ST' 1rc=NMIME II STATE Y 9] # � � � Is Fun'� ilk � c � Ill.immiiiiimonmemmomanom7r.t., uuuiw• 1 . ..„,„, --......, i AEI pig TN ST ill\� �e' s--�.H S`�T�`N� ii ppPI w PA 209TH S N T. 741.--,..--, 1111' ,, -, sm. SITEter. I ,N, .-."' ' 2 2 P I I I k.fri IreA I i"11.i II •• r _ ,,,___ ,,F Ti way.4 4 . "1mm ! j*,\1174,1 7 , ra BrAll r 7- 1 i A _. f, I —.IAN — I .iiiri pm. Mr iffif All Let„,L dfry , N-0.,:-:-4., ,A0r. ri. , •. r-7_41_P-2 "-7.'''''—lips NNE•• Nil r,r It_ . I' — 9i ki--------dor ............,_ A 1111P ,,..... 1: willIMININNIN Al,: Ars,frid 7° _. p'� P ,,,,X :-111111•1 .N ,� i 19T TH SST N '} sy'-]n S] ` ' a 2/7 V i _pµ199 ST N 1 r ► 1 ► HAY ,` A ` , 7 - ST Meeting Date: 3/20/2007 Agenda Item: '7 a ) i) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the By-Laws of the Parks and Recreation Committee Deadline/ Timeline: N/A Background: • Ordinance No. 91 provides that the Parks and Recreation Committee may adopt their own rules and procedures with the approval of the Council. • The Committee reviewed the attached bylaws and approved them at their March 5, 2007 meeting. Recommendation: I recommend that the Council review the by-laws and, unless you decide to request that the Committee make changes, approve them. Attachments/ • Park and Recreation Committee By-Laws, March 5, 2007 Materials provided: Contact(s): Dave Smith, Committee Chair (651 433-5018) Prepared by: Anne Hurlburt, Administrator (parks bylaws) Page 1 of 1 03/06/07 City of Scandia Parks & Recreation Committee Bylaws Approved by the Committee on March 5, 2007 for City Council Review Section 1. Name. The name of this Committee is the Scandia Parks and Recreation Committee, hereinafter called the SPRC. Section 2. Purpose. The purpose of the SPRC is to advise the Scandia City Council on all matters relating to a park and recreation program in the city, as described in Attachment A, Duties and Functions of the Scandia Park and Recreation Committee, approved by the City Council on February 20, 2007 and as may be amended by the Council from time to time. Section 3. Membership. The SPRC is made up of Scandia residents appointed by the City Council according to the requirements of Section 8 of Ordinance No. 91. Section 4. Officers and Duties. The SPRC shall have a chair, vice-chair, and a recording secretary. The term of office shall be one year. Election of officers will be held at the first meeting of February of each year. Appointment of the chair and vice chair is subject to approval by the City Council. The duties of the officers and members are as follows: A. Chair 1. The chair shall organize, convene and chair all meetings of the SPRC. 2. The chair will set and prepare the agendas for meetings. 3. The chair will lead the development of a committee work plan, implementation of the long-range plan and list of annual priorities for approval by the Committee and by the City Council. 4. With the consent of the members and subject to approval by the City Council, the chair may create subcommittees and appoint SPRC members to those subcommittees. 5. The chair shall act as liaison between the City Council and the SPRC,reporting to the Council on activities as needed (quarterly,bimonthly etc.). 6. The chair shall coordinate the need for staff support of the SPRC with the City Administrator. 7. The chair shall represent the Committee as needed in dealings with outside agencies and organizations on matters pertaining to Park and Recreation activities. B. Vice-Chair 1. The vice-chair shall act as an aide to the chair in fulfilling his/her duties as chair. 2. In the absence of the chair, the vice-chair shall assume the duties of the chair. C. Recording Secretary 1. The secretary shall ensure that a correct record is kept of all meetings of the SPRC. 2. The secretary shall provide a copy of the minutes of the SPRC to all Committee members within 14 days of each meeting. 3. The secretary shall distribute approved minutes of Committee meetings to the City Clerk. 4. The secretary shall handle any correspondence of the committee when needed. D. General Membership Responsibilities. All SPRC Members are responsible to: 1. Attend and participate in regular and special meetings in order to carry out the mission and duties of the committee; 2. Express oneself, clearly and concisely,both orally and in writing, with tact, diplomacy and good judgment; 3. Establish and maintain effective public relations when representing the Committee; 4. Have an understanding that they represent all Scandia residents and make recommendations on their behalf, to the best of their ability; and 5. Participate in any subcommittees to which they may be appointed. 6. If a member fails to attend meetings, fails to fulfill their responsibilities, or violates these bylaws,the SPRC may recommend that the City Council replace the member. Section 5. Meetings. A. Regular Meetings. Regular meetings will be held on the first Monday of each calendar month at 7:00 p.m. Any regular meeting falling upon a holiday shall be held on the next following Monday at the same time and place,unless otherwise determined by a majority vote of the SPRC. Meetings shall be held at the Scandia Community Center, 14727 209th Street North, unless notice of the alternate location is given to the members and the public at least 72 hours in advance of the meeting. B. Special Meetings. Special meetings of the Committee may be called at any time by the chair or the vice-chair, in the chair's absence with 72 hours advance notice to the public and to members. C. Quorum/Voting. A majority of the number of officially appointed members shall constitute a quorum. A majority of the entire membership shall decide all issues. Conduct of meetings shall be based on Robert's Rules of Order,Newly Revised, 10th Edition. D. Public meetings. Except as otherwise provided in the open meeting law, all SPRC meetings, including special or sub-committee meetings, shall be open to the public. Public notice of meetings shall be given by posting committee agendas at the Community Center at least 72 hours prior to the meeting. Section 6. Amendments. These bylaws may be amended at any regular meeting of the SPRC by a majority vote of the membership,provided that notice of the amendment has been given to all members in writing one regular meeting prior to the meeting at which the amendment will be voted. These bylaws and amendments thereto are subject to approval by the City Council. Meeting Date: 3/20/20 7 Agenda Item: rr ` City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the Planning Commission's choices for Chairperson and Vice Chairperson for 2007. Deadline/ Timeline: NA Background: • Ordinance 91 provides that the Chairperson and Vice Chairperson of the Planning Commission are appointed by the Commission from among the members of the Commission, subject to approval by the Council, for a term of one year. • The Commission held a special meeting on March 13, 2007, and has appointed Chris Ness as Chair and James Malmquist as Vice Chair for 2007. Recommendation: The Council should either approve or reject the commission's recommendation. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (planning comm.officers) Page 1 of 1 03/14/07 Meeting Date: 3/20/2007 Agenda Item: r City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Confirm appointment of Bruce Swenson as chair of the Commercial/ Retail Development Committee Deadline/ Timeline: N/A Background: • When the committee met following the March 13 workshop with the Council and other advisory committees, the group chose Bruce Swenson as chair. • Appointment of committee chairs should be confirmed by the City Council. Recommendation: The Council should either approve or reject the committee's recommendation Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (corn retail committee chair) Page 1 of 1 03/15/07 Meeting Date: 3/20/2007 Agenda Item: a) J City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriff's office. • Deputy Chris Howard will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 2/01/07 to 2/28/07 Materials provided: • Contract ICR's report, 2/01/07 to 2/28/07 Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 03/14/07 ALCOPFR$ PF Citations by City Rpt QIJS Page 1 3/01/07 5:26:57 washington County sheriff's office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 2/01/2007 To: 2/28/2007 SCANDIA offense offense Location citation # Date Time 2/02/2007 1205 SCANDIA TR & NOVAK sw370033 Statute 169 14 SPEED 85/55 2/03/2007 2117 SCANDIA TR & KIRBY Sw370034 Statute 169A 33 NOT A DROP 2/04/2007 0245 SCANDIA TR N & LOFTON SW370445 Statute 169 14 SPEED 70/55 2/06/2007 0755 12700 BLOCK SCANDIA TR Sw369906 Statute 169 14 SPEED 68/55 2/08/2007 1325 OLINDA TR & 18000 BLK SW358850 Statute 169 14 SPEED 64/50 2/08/2007 1245 MANNING TR & 191ST SW370035 Statute 169 797 2 NO INSURANCE 2/09/2007 1200 SCANDIA TR & 12900 BLK SW358851 Statute 169 14 SPEED 69/55 2/09/2007 1345 SCANDIA TR & NOVAK SW358852 Statute 171 02 NO MN DL 2/09/2007 0820 MANNING TR & 185TH Sw370176 Statute 169 14 SPEED 70/55 2/10/2007 1600 OLINDA TR & 220TH Sw361153 Statute 169 79 EXPIRED REG 2/10/2007 0320 MANNING / 170TH ST 87827 Statute FDCR - EXP TABS 2/12/2007 1535 SCANDIA TR & MANNING Sw358853 Statute 171 24 DAS 2/12/2007 1900 205TH & MAYBERRY TR SW361148 Statute 171 24 DAR 2/13/2007 1515 SCANDIA TR & 11100 BLK SW358854 Statute 169 14 SPEED 69/55 2/14/2007 1055 ST CROIX TR & SCANDIA TR Sw358855 Statute 171 11 WRONG ADDRESS ON DL PF Citations by City Rpt QIJS Page 2 3/01/07 5:26: 57 washington County sheriff's office Page 1 ALCOPFR$ CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 2/01/2007 To: 2/28/2007 Offense offense Location Citation # Date Time 2/14/2007 1107 ST CROIX TR & 22700 BLK SW358856 Statute 169 14 SPEED 78/55 2/14/2007 1404 SCANDIA TR & 14350 BLK Sw358857 Statute 169 14 SPEED 70/50 2/14/2007 1415 SCANDIA TR & 14350 BLK SW358858 Statute 171 08 NO DL IN POSS 2/15/2007 1353 SCANDIA TR & 14350 BLK Sw358859 Statute 169 686 NO SEATBELT 2/15/2007 1925 MANNING & 185TH SW365207 Statute 171 24 DAR 2/16/2007 1036 ST CROIX TR & 22700 BLK SW358860 Statute 169 14 SPEED 73/55 2/16/2007 1055 ST CROIX TR & 21600 BLK SW368341 Statute 169 14 SPEED 69/55 2/16/2007 1055 5T CROIX TR & 12600 BLK SW368342 Statute 169 14 SPEED 71/55 2/16/2007 1131 SCANDIA TR & NEWBERRY Sw368343 Statute 169 14 SPEED 70/55 2/16/2007 1141 SCANDIA TR & MEADOWBROOK SW368344 Statute 169 14 SPEED 80/55 2/16/2007 1141 SCANDIA & MEADOWBROOK 5W368345 Statute 169 686 1 NO SEATBELT 2/16/2007 1411 MANNING TR & 191ST SW368346 Statute 171 11 WRONG ADDRESS ON DL 2/17/2007 1700 SCANDIA TR & LOFTON sw368609 Statute 169 79 EXPIRED REG 2/17/2007 1630 SCANDIA TR & LOFTON AV SW368610 Statute 169 79 EXPIRED REG 2/17/2007 0040 SCANDIA TR & 14400 BLK SW370450 statute 169 14 SPEED 62/50 2/17/2007 0410 SCANDIA TR & OLINDA SW370451 Statute 340A 503 UNDERAGE CONSUMPTION Total for City: SCANDIA 31 PF Citations by City Rpt QIJS Page 3 3/01/07 5:26: 57 Washington County Sheriff's Office CITATIONS BY CITY REPORT Page 2 contract icr feb_07 PRT CONTRACT ICR REPORT QIJS Page 1 3/01/07 5:26: 57 Washington County sheriff's Office CONTRACT ICR'S Contract Report for SCANDIA For the Period 2/01/07 To 2/28/07 Date Time ICR # ID# Street Name Complaint 2/01/07 9:03:41 107003378 0146 SCANDIA TR NATURAL GAS ODOR 2/01/07 12:29: 54 107003389 0156 MANNING TR AOA/STOP ID HOLD THEFT SUSPECT 2/01/07 13:12:31 107003391 0156 LANGLY AV PUBLIC ASSIST 21 REQUEST 2/02/07 0:07:44 107003434 0190 SCANDIA TR CITE SPEED 83/55 2/02/07 13: 54: 52 107003521 0156 MANNING TR TRAFFIC-CITE SW358849 NO INSUR 2/02/07 18:37:23 107003549 0153 OLD MARINE TR SUSP VEHICLE 2/02/07 21:04:45 107003556 0131 OLINDA TR VEH ACCIDENT 2/03/07 1: 53:48 107003573 0190 OLINDA TR CAR VS DEER 2/03/07 21:20:22 107003634 0190 SCANDIA TR CITE-NOT A DROP/SPEED 2/04/07 2:49:15 107003652 0194 SCANDIA TR TRAFFIC/SPEED CITE# SW370445 2/04/07 23:31:19 107003702 0194 OAKHILL RD MOTOR VEHICLE ACCIDENT 2/05/07 10:02:05 107003737 0100 213TH ST OFFICER INFORMATION 2/05/07 10:29:38 107003744 0160 185TH ST CHECK AREA 2/05/07 11:17:38 107003751 0160 SCANDIA TR DIRECTED PATROL/SPEED 2/05/07 11:36:06 107003753 0160 180TH ST LN MEDICAL ALARM 2/05/07 12:20:34 107003755 0160 OSTRUM AV MEDICAL 2/05/07 12:35:27 107003758 0100 239TH CT OFFICERS INFO 2/05/07 16:11:32 107003787 0158 OAKHILL RD VANDALISM REPORT 21 REQUEST 2/05/07 16:53:05 107003791 0158 LAKAMAGA TR LOOSE HORSES 2/05/07 20:02: 55 107003800 0158 SCANDIA TR OVERDURE PARTY-21 COMP 2/05/07 20:21:09 107003801 0158 SCANDIA TR THREATS REPORT 2/06/07 7: 59: 56 107003828 0110 SCANDIA TR TRAFFIC - SW#369906 SPEED 68/5 2/06/07 19:12: 52 107003902 0158 KIRK AV 911 ABANDON 2/06/07 22:35:21 107003912 0158 MANNING TR ALARM 2/07/07 0:33:48 107003917 0194 MANNING TR ALARM 2/07/07 1:32:17 107003919 0194 MANNING TR AUD ALARM 2/07/07 7:29:46 107003933 0175 MANNING TR ACCIDENT WITH INJURY **STAT 2/07/07 8: 53:41 107003943 0175 MANNING TR PROPERTY DAMAGE ACCIDENT ••" 2/07/07 12:16:00 107003998 0175 OXBORO AV CHECK THE WELFARE 2/07/07 13:36:40 107004020 0100 LOFTON AV FEDERAL FIREARMS APPLICATION 2/07/07 23:02:28 107004066 0190 MANNING TR AUD ALARM 2/08/07 0:45:22 107004071 0190 MANNING TR CITE-NO INSURANCE 2/08/07 12:22:14 107004122 0156 MANNING TR MEDICAL 2/08/07 13:31:21 107004127 0156 OLINDA TR TRAFFIC-CITE SW358850 REDUCED 2/08/07 22:43:44 107004165 0158 MANNING TR AUD ALARM 2/08/07 23:43:13 107004167 0136 MANNING TR ALARM 2/09/07 8:27:56 107004194 0112 MANNING TR CITE#SW370176-SPEED 70/55 2/09/07 9:47:07 107004207 0156 HWY 97 DUMPING COMPLAINT 2/09/07 12:03:11 107004255 0156 SCANDIA TR TRAFFIC-CITE SW358851 REDUCED 2/09/07 13:37: 52 107004282 0156 SCANDIA TR DIRECTED PATROL SPEED/15 MINUT 2/09/07 14:31:48 107004298 0156 SCANDIA TR TRAFFIC-CITE SW358852 NO MN DL 2/09/07 16:25:12 107004308 0100 220TH ST OFFICERS INFO 2/10/07 6:45:05 107004361 0190 ST CROIX TR ONE CAR ACCIDENT 10-50 2/10/07 16:09:35 107004401 0111 OLINDA TR TRAFFIC CITE SW361153 FOR EXP 2/10/07 18:04:20 107004407 0111 SCANDIA TR CHECK THE ADDRESS/CIVIL ISSUE 2/10/07 20: 51:20 107004413 0152 MANNING TR MEDICAL 2/11/07 3:10: 50 107004430 0193 205TH ST MEDICAL 2/11/07 11:08:36 107004448 0112 240TH ST THEFT 2/11/07 11:42: 55 107004450 0119 OAKHILL RD WELFARE CHECK 2/11/07 13:48:48 107004457 0119 SCANDIA TR ANIMAL CONCERN 2/11/07 16:18: 52 107004461 0111 MANNING TR MEDICAL 2/11/07 20:20:01 107004473 0111 205TH ST CHILD CUSTODY DISPUTE PRT CONTRACT ICR REPORT QIJS Page 2 3/01/07 5:26: 57 Page 1 contract icr feb_07 Washington County Sheriff's Office CONTRACT ICR'S Contract Report for SCANDIA For the Period 2/01/07 To 2/28/07 Date Time ICR # ID# Street Name Complaint 2/12/07 8:25:25 107004496 0175 182ND ST BURG ALARM 2/12/07 8:49:25 107004499 0175 NORELL AV 911 HANG UP 2/12/07 15:48:06 107004554 0156 SCANDIA TR TRAFFIC-CITE SW358853 DAS/WRON 2/12/07 16:23:48 107004558 OLDFIELD AV RECEIPT# 070000148 2/12/07 17:03:42 107004560 0162 MAYBERRY TR DOG BITE REPORT 2/12/07 17:39:48 107004564 0111 SCANDIA TR DK DRIVER 2/12/07 17: 59:31 107004566 0111 205TH ST DOMESTIC RE: 07004473 2/12/07 22:04:39 107004584 0111 MANNING AV DK DRIVER INFO 2/13/07 15:20:16 107004677 0156 SCANDIA TR TRAFFIC-CITE SW358854 SPEED 69 2/14/07 11:00: 56 107004771 0156 ST CROIX TR TRAFFIC-CITE Sw358855 WRONG AD 2/14/07 11:17:17 107004777 0156 ST CROIX TR TRAFFIC-CITE Sw358856 SPEED 78 2/14/07 11:23:42 107004782 0156 ST CROIX TR DIRECTED PATROL SPEED/35 MINUE 2/14/07 14:08: 59 107004819 0156 SCANDIA TR TRAFFIC-CITE SW358857 SPEED 70 2/14/07 14:21: 52 107004821 0156 SCANDIA TR TRAFFIC-CITE SW358858 NO DL IN 2/14/07 14:27:14 107004820 0156 SCANDIA TR DIRECTED PATROL SPEED/30 MINUT 2/14/07 21:38: 53 107004858 0100 MELANIE TR AUD ALARM ***CANCELL 2/15/07 2: 57:20 107004866 0190 OAKHILL RD VERBAL DOMESTIC 2/15/07 10:39:18 107004899 0156 SCANDIA TR TRAFFIC ARREST-DAC IPS/DISPLAY 2/15/07 13: 57:47 107004931 0156 SCANDIA TR TRAFFIC-CITE SW358859 NO SEATB 2/15/07 14: 54:13 107004936 0156 SCANDIA TR DIRECTED PATROL SEAT BELTS/25 2/15/07 19:25:09 107004959 0158 MANNING TR TRAFFIC/DAR 2/16/07 10:43:11 107005001 0156 ST CROIX TR TRAFFIC-CITE SW358860 SPEED 73 2/16/07 10: 53:16 107005005 0156 ST CROIX TR DIRECTED PATROL SPEED/35 MINUT 2/16/07 11:06:02 107005009 0156 ST CROIX TR TRAFFIC-CITE SW368341 SPEED 69 2/16/07 11:09: 52 107005011 0156 ST CROIX TR TRAFFIC-CITE 5W368342 SPEED 71 2/16/07 11:38:05 107005023 0156 SCANDIA TR TRAFFIC-CITE 5W368343 SPEED 70 2/16/07 11:39:18 107005022 OLINDA TR WARRANT / FL / T507002852 2/16/07 11: 51:36 107005029 0156 SCANDIA TR TRAFFIC-CITE SW368344 SPEED 80 2/16/07 14:18:29 107005041 0156 MANNING TR TRAFFIC-CITESW368346 WRONG ADD 2/16/07 16:01:17 107005053 0186 MANNING TR TRAFFIC ARREST-FELONY WARRANT/ 2/17/07 0:44:32 107005075 0194 SCANDIA TR TRAFFIC/SPEED CITE #SW370450 2/17/07 4:16: 50 107005084 0190 SCANDIA TR CITE-FAIL TO DIM HIGHBEAMS/UND 2/17/07 15: 51:49 107005144 0195 MANNING TR GAS DRIVE OFF 2/17/07 16:29:15 107005148 0195 SCANDIA TR 2/17/07 17:12:13 107005152 0195 SCANDIA TR 2/18/07 0:37: 51 107005179 0190 SCANDIA TR DWI ARREST 4TH DEGREE 2/18/07 2:26:17 107005183 0190 SCANDIA TR POSS DK DRIVER 2/18/07 17: 52:01 107005221 0131 MANNING TR POSSIBLE FIRE 2/18/07 22:34:26 107005233 0131 ST CROIX TR DK DRIVER/INFORMATION 2/19/07 8:24:17 107005257 0112 220TH ST ASSIST 2/19/07 9:43:27 107005268 0156 OLINDA TR SUSP PERSON REPORT 2/19/07 11: 57:08 107005275 0156 MANNING TR GAS DRIVE OFF $28.01 2/19/07 13:17:32 107005287 0156 BIG MARINE LAKE THEFT REPORT 2/20/07 1: 53: 50 107005334 0193 185TH ST MEDICAL 2/20/07 14: 53:10 107005400 0156 218TH ST DUMPING COMPLAINT 2/20/07 15:12: 59 107005403 MEADOWBROOK AV RECEIPT# 070000180 2/20/07 17:36:46 107005419 0156 SCANDIA TR TRAFFIC ARREST-FE 5TH DEGREE P 2/20/07 22:29:27 107005439 0149 240TH ST 911 ABANDON 2/21/07 2:15: 58 107005442 0118 MANNING TR ROAD RAGE 2/21/07 2:15: 58 107401668 0100 MANNING TR ROAD RAGE 2/21/07 7: 56:44 107005447 0175 ST CROIX TR DIRECTED PATROL-TRAFFIC 2/21/07 11:38:44 107005498 0156 PILAR RD AUD BURG ALARM PRT CONTRACT ICR REPORT QIJS Page 3 3/01/07 5:26: 57 Washington County Sheriff's Office CONTRACT ICR'S Page 2 contract icr feb_07 Contract Report for SCANDIA For the Period 2/01/07 To 2/28/07 Date Time ICR # ID# Street Name Complaint 2/21/07 14: 53:30 107005511 0156 SCANDIA TR DK DRIVER 2/22/07 8:40:17 107005588 0175 OLINDA TR ACCIDENT REPORT 2/22/07 14:30:35 107005635 0175 OAKHILL LN MEDICAL 2/23/07 10:08:07 107005717 0156 MANNING TR MEDICAL 2/23/07 10:10:41 107005718 0175 MAYBERRY TR CHECK AREA 2/24/07 1:36:40 107005801 0190 OAKHILL RD DWI ARREST 4TH DEGREE 2/24/07 8: 58: 35 107005814 0175 SCANDIA TR ACCIDENT 2/24/07 9:17:18 107005815 0175 PENROSE AV MEDICAL 2/24/07 11:18:42 107005824 0175 ODELL AV LOST DOG 2/24/07 12:17:30 107005827 0175 MANNING TR ACCIDENT WITH INJURIES • "*AC 2/24/07 12:17:30 107401781 0112 MANNING TR ACCIDENT WITH INJURIES 2/24/07 18:01:05 107005859 0114 BIG MARINE LAKE THEFT FROM FISHHOUSE 2/24/07 20:36:48 107005873 0114 MANNING TR MEDCCAL 2/26/07 9:18:07 107005973 1291 MANNING TR LIQUOR LICENSE APPLICATION 2/26/07 9:27:00 107005974 1291 OZARK AV LIQUOR LICENSE APPLICATION 2/26/07 9:30:27 107005977 1291 OLINDA TR LIQUOR LICENSE APPLICATION 2/26/07 9:32: 50 107005978 1291 OZARN AV LIQUOR LICENSE APPLICATION 2/26/07 20: 52:38 107006084 0111 MANNING TR ACC UNKN INJ 2/27/07 7:41:18 107006101 0110 MAYBERRY TR MEDICAL 2/27/07 7: 56:32 107006103 0110 PENROSE AV ANIMAL COMPLAINT 2/27/07 20:18: 51 107006187 0111 ST CROIX TR PHYSICAL DOMESTIC 2/28/07 10:09:43 107006218 0112 SCANDIA TR W/W#84589-SPEED 2/28/07 12: 55:27 107006240 0156 MANNING TR FOUND PROPERTY 2/28/07 14:30: 54 107006251 0156 MANNING TR IMPROPER EXTERIOR STORAGE (ORD 2/28/07 18: 53:46 107006275 0111 MANNING TR DISTURBANCE 2/28/07 21:12:30 107006289 0111 MEADOWBROOK AV IDENTTIY THEFT REPORT 2/28/07 23:07:16 107006298 0194 SCANDIA TR DK DRIVER Total ICRs Processed: 131 *•• END OF REPORT ** Page 3 . i)) SGANO/ q i.,\ • SCANDIA FIRE AND RESCUE -t���" 15040 SCANDIA TRAIL NORTH SCANDIA, MINNESOTA 55073 \'/ DEO 2006 ANNUAL REPORT March 20, 2007 • In 2006 Scandia Fire and Rescue responded to 185 emergency calls. 124 of these calls were for medical or rescue assistance and 61 were fire or emergency service related. A summary breaking down calls by situation type is attached. • The department currently has 27 firefighters on its roster. • Projects in 2006 included: 1. Began a two year plan to replace the department's Self Contained Breathing Apparatus (S.C.B.A.). 2. Using D.N.R. grant money the department replaced the dry hydrant at Big Marine Lake. 3. Department members were trained and tested in the National Incident Management System. 4. Repairs were made to address drainage/grade issues at the Fire/Maintenance building. 5. The department participated in obtaining a one million dollar county wide grant for the 800 MHz radio upgrade. Respectfully submitted, ° • SP-VM Steven V. Spence, Fire Chief Attachment New Scandia Fire Incident Type Report (Summary) Alarm Date Between (O1/O1/2006) And {12/31/2006} Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 1 Fire 111 Building fire 4 2.16% $58,000 89.50% 114 Chimney or flue fire, confined to chimney 2 1.08% $6, 500 10.03% 131 Passenger vehicle fire 1 0.54% $300 0.46% 141 Forest, woods or wildland fire 1 0.54% $0 0.00% 142 Brush or brush-and-grass mixture fire 2 1.08% $0 0.00% 143 Grass fire 2 1.08% $0 0.00% 151 Outside rubbish, trash or waste fire 3 1.62% $0 0.00% 171 Cultivated grain or crop fire 2 1.08% $0 0.00% 17 9.18% $64,800 100.00% 3 Rescue & Emergency Medical Service Incident 300 Rescue, EMS incident, other 2 1.08% $0 0.00% 311 Medical assist, assist EMS crew 103 55.67% $0 0.00% 322 Motor vehicle accident with injuries 14 7.56% $0 0.00% 323 Motor vehicle/pedestrian accident (MV Ped) 1 0.54% $0 0.00% 324 Motor Vehicle Accident with no injuries 1 0.54% $0 0.00% 331 Lock-in (if lock out , use 511 ) 1 0.54% $0 0.00% 352 Extrication of victim(s) from vehicle 2 1.08% $0 0.00% 360 Water & ice-related rescue, other 1 0.54% $0 0.00% 361 Swimming/recreational water areas rescue 1 0.54% $0 0.00% 126 68.10% $0 0.00% 4 Hazardous Condition (No Fire) 412 Gas leak (natural gas or LPG) 5 2.70% $0 0.00% 424 Carbon monoxide incident 1 0.54% $0 0.00% 444 Power line down 1 0.54% $0 0.00% 445 Arcing, shorted electrical equipment 1 0.54% $0 0.00% 8 4.32% $0 0.00% 5 Service Call 510 Person in distress, Other 2 1.08% $0 0.00% 531 Smoke or odor removal 1 0.54% $0 0.00% 551 Assist police or other governmental agency 2 1.08% $0 0.00% 554 Assist invalid 4 2.16% $0 0.00% 9 4.86% $0 0.00% 6 Good Intent Call 03/18/2007 12:10 Page 1 New Scandia Fire Incident Type Report (Summary) Alarm Date Between (01/01/2006) And (12/31/2006) Pct of Total Pct of Incident Type Count Incidents Est Loss Losses 6 Good Intent Call 600 Good intent call, Other 1 0.54% $0 0.00% 611 Dispatched & cancelled en route 8 4.32% $0 0.00% 622 No Incident found on arrival at dispatch 1 0.54% $0 0.00% 631 Authorized controlled burning 1 0.54% $0 0.00% 651 Smoke scare, odor of smoke 2 1.08% $0 0.00% 13 7.02% $0 0.00% 7 False Alarm & False Call 735 Alarm system sounded due to malfunction 1 0.54% $0 0.00% 736 CO detector activation due to malfunction 1 0.54% $0 0.00% 740 Unintentional transmission of alarm, Other 3 1.62% $0 0.00% 743 Smoke detector activation, no fire - 2 1.08% $0 0.00% 745 Alarm system activation, no fire - 5 2.70% $0 0.00% 12 6.48% $0 0.00% Total Incident Count: 185 Total Est Loss: $64,800 03/18/2007 12: 10 Page 2 Meeting Date: 3/20/2007 Agenda Item: . ,) il City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive report from Recreation Program Coordinator Marty McKelvey on the 2007 summer recreation program schedule, approve the list of programs, and authorize staff to enter into any necessary agreements with Camp Lakamaga, Valley Tours and other organizations co-sponsoring the various activities. Staff also requests authorization to advertise for and hire one part-time seasonal recreation leader. Deadline/ Timeline: Programs will be advertised in a city newsletter insert, to be mailed the first week of April. Background: • Ms. McKelvey reviewed a preliminary list of programs with the Town Board and Parks Committee in December, and also shared her proposed programs with the Parks Committee at their March 5, 2007 meeting. • The summer program schedule for youth would be expanded from 2006. A number of activities would be held at and co-sponsored with Camp Lakamaga,the Girl Scout Camp on Big Marine Lake. The camp would provide most of the staffing for programs offered there. Other new program offerings include horseback riding, golf,biking and a weekend camping experience for families at Lakamaga. • An after-school pizza party event is proposed for May 22, at which parents will be able to meet instructors and register their child for the various programs. • The schedule also includes events for adults, including a Saturday gardening workshop, dancing, a discussion/study group on current affairs, and trips to theaters and a Twins game (arranged through Valley Tours.) Many of these will particularly appeal to seniors but will be open to all adults. • With Camp Lakamaga staffing many of the programs, only one part-time, seasonal city employee will be needed to assist with the programs. The pay rate was established in December by the Town Board at $7.50 to $8.00 per hour. Ms. McKelvey requests permission to advertise and hire for this position. Page 1 of 2 03/16/07 • There may be some minor changes to the schedule after the City Council meeting. We are still verifying some insurance issues but will resolve them before the schedule is printed. Recommendation: I recommend that the Council review and discuss the 2007 summer recreation program schedule, and then pass a motion approving the programs, authorizing staff to enter into any necessary agreements, and authorizing advertisement for and hiring of one part-time seasonal recreation leader. Attachments/ • Calendar of Summer Camp Activities Materials provided: • Draft Brochure Information and Program Descriptions Contact(s): Marty McKelvey, 651 433-8410 Prepared by: Anne Hurlburt, Administrator (summer recreation programs) Page 2 of 2 03/16/07 Rev: 3/16/07 2007 Summer Camp Activities * No Camps during the week of July 1 — 7`h Activity Where Dates Time Age Group Cost Intermediate Tennis Community 6/12—6/28 T&Th 9:00— 11:00 Ages 8-11 $65.00 Advanced Tennis Center 6/11 —6/27 M&W 9:00— 11:00 Ages 11-14+ $65.00 Beginning Tennis 7/10—7/26 T&Th 9:00— 11:00 Ages 5-8 $65.00 Cleat Kids/Reading Community *6/18—7/25 M&W 9:30—11:30 4,5 and 6 year olds $95.00 Center& GammelgArden All Day Camp Camp Lakamaga *6/18-7/11 M&W 9:00— 4:00 M&W: 1s1—6th $150.00 Sparks/Blast 8/6—8/22 ''A days 9:00—12:00 and M&W: 1s`—3rd $75.00 '/z days 'A days 1:00—4:00 M&W: 4th—6th $75.00 Canoeing/Fishing Camp Lakamaga 6/12-6/28 T&Th 9:00— 11:00 1st—31-d Grade $65.00 Camping/Canoeing 7/30—8/2 Mon-Thur 1:00-4:00 7th— 12th Grade $75.00 Canoeing 8/6—8/9 Mon-Thur 9:00-12:00 4th—8th Grade $75.00 Golf Ironwoods 7/10—7/26 T&Th 1s`—6th Grade $45.00 12:00— 12:45 Art Camp Lakamaga 7/16—7/19 Mon-Thur.9:00—12:00 ls`—6`h Grade $80.00 Horseback Riding Down on the 7/16—7/18 Mon.Tue.Wed 5 yr.olds- 12th $150.00 Farm-Hugo 4:00-7:00 Grade Outdoor Challengers Camp Lakamaga 7/23—7/26 Mon-Thur. 9:00—12:00 31.d—6d'Grade $75.00 Family Adventure Camp Lakamaga 7/27—7/29 Fri—Sun All Ages $175.00 for a 8/3—8/5 6:00pm— 10:00am family of four, 3 days/2 nights $25.00 a person for additional family members Skateboard Community 7/16—7/19 Mon-Thur. 11:30— 1:00 1s`—6t Grade $55.00 Center +certificates Lacrosse Gammelgarden 7/16—7/19 Mon-Thur. 1:00—4:00 1st -6th Grade $80.00 7/30—8/2 Mon-Thur. 1:00—4:00 7th— 10th Grade $80.00 Biking Lakamaga 8/6 —8/9 Mon-Thur. 1:00—4:00 5t— 12th Grade $75.00 St.Croix WOB/Gandy Dancer Trail June and July 2007 Sun. Monday Tuesday Wednesday Thursday Friday Sat. 10 11 12 13 14 15 16 Advanced Tennis Intermediate Tennis Advanced Tennis Intermediate Tennis Ages 11-14+ Ages 8-11 9:00-11:00 Ages 11-14+ Ages 8-11 9:00-11:00 9:00-11:00 Canoeing/Fishing 9:00-11:00 Canoe ;. long Grades 1-3 9:00-11:00 ,y, desli 41:9_,i r00 17 18 19 20 21 22 23 Advanced Tennis Intermediate Tennis Advanced Tennis Intermediate Tennis Ages 11-14+ Ages 8-11 9:00-11:00 Ages 11-14+ Ages 8-11 9:00-11:00 9:00-11:00 9:00-11:00 Cleats Canoeing/Fishing Cleats Canoeing/Fi ling 9:30-11:30 Grades 1-3 9:00-11:00 9:30-11:30 Grades 1-3 9:00-11:00 $ pg ar t Q f , 0 -400 24 25 26 27 28 29 30 Advanced Tennis Intermediate Tennis Advanced Tennis Intermediate Tennis Ages 11-14+ Ages 8-11 Ages 11-14+ Ages 8-11 9:00-11:00 9:00-11:00 9:00-11:00 9:00-11:00 Cleats Cleats 9:30-11:30 Canoeing/Fishing 9:30-11:30 C o„ g Grades 1-3 9:00-11:00 Spar t '0 = 100 . !4 "e, 00 , 0 8 9 10 11 12 13 14 Cleats Beginning Tennis Cleats Beginning Tennis 9:30-11:30 Ages 5-8 9:30-11:30 Ages 5-8 9 00 11 00 - t 9:00-11:00 Golf 1-6 12:00-12:45 Golf 1-6 12:00-12:45 Ca o g es 48 Canoeing Grades 4-8 Cmanoe rade 8 s Oan 4 00 2-el 9:00-12:00 '9 00 2 0,0 15 16 Beginning Tennis 17 18 Beginning Tennis 19 20 21 Cleats Ages 5-8 9:00-11:00 Cleats Ages 5-8 9:00-11:00 9:30-11:30 9:30-11:30 Skateboard Grades 1-6 Skateboard Grades 1-6 Skateboard Grades Skateboard Grades 1-6 11:30-1:00 11:30-1:00 1-6 11:30-1:00 Golf 1-6 12:00-12:45 11:30-1:00 Golf 1-6 12:00-12:45 Lacrosse Grades 1-6 Lacrosse Grades 1-6 Lacrosse Grades 1-6 Lacrosse Grades 1-6 1:00-4:00 1:00-4:00 1:00-4:00 1:00-4:00 „0 .0 Art1 6 9 00 12 00 A 6900�2 Ark {-6 001200 Horseback Riding Horseback Riding Horseback Riding 5 yrs.— 126 Gr. 5 yrs— 12thGr.4:00-7:00 5 yrs.—126 Gr. 4:00-7:00 4:00-7:00 22 23 Beginning Tennis 24 25 Beginning Tennis 26 27 28 Cleats Ages 5-8 9:00-11:00 Cleats Ages 5-8 9:00-11:00 Family 9:30-11:30 9:30-11:30 Family Adven Outdoor Challengers Outdoor Challengers Outdoor Outdoor Challengers Adven _ire Grades 3-6 9:00-12:00 Grades 3-6 9:00-12:00 Challengers Grades Grades 3-6 9:00-12:00 tune 3-6 9:00-12:00 6;00 Golf 1-6 12:00-12:45 Golf 1-6 12:00-12:45 August 2007 Sun. Monday Tuesday Wednesday Thursday Friday Sat July 29 July 30 July 31 1 2 3 4 Family Lacrosse Grades 7-10 Lacrosse Lacrosse Grades 7-10 Lacrosse Family Family Adventure 1:00-4:00 Grades 7-10 1:00-4:00 Grades 7-10 Adven- Adven 1:00-4:00 1:00-4 00 10:00 Camping&Canoeing Camping& Camping&Canoeing Camping^& ture ture 7-12 Gr. 1:00-4:00 Canoeing 7-12 Gr 1 00-4:00 Canoeing 6:00 7-12 1:00-4:00 7-12 1:00-4:00 5 6 7 8 9 10 11 Family Sparks/Blast Spark/Blast Adventure Grades 1-6 9:00-4:00 Grades 1„6 9 00-4z 00 10:00 Biking 5-12 Biking 5-12 Biking 5-12 Biking 5-12 1:00-4:00 1:00-4:00 1:00-4:00 1:00-4:00 12 13 14 15 16 ,par last 19 20 21 22 23 24 25 ar last ra es600 ' of1 „ Mom., 26 27 28 29 29 30 31 Revised: March 15,2007 Greetings, Registration and Policies Greetings and welcome to our Spring, Summer and Fall newsletter edition that helps Scandia residents experience a program filled with activities for kids, seniors, adults and disabled persons. We look forward to the many opportunities available in our community and we hope that future programming will continue to grow and be supported through- out the year. The Park and Recreation program and Scandia's Town Board members have helped to promote such a program and offer these special activities of interest. Camp Lakamaga has a beautiful facility on Big Marine Lake. During the summer months the Girls Scouts provide a fun atmosphere for kids to participate in a variety of camps. We have a great opportunity to be included in Camp Lakamaga's programs that include activities such as arts,biking and boating.A I instructors are employed with Camp Lakamaga. or Camp Lakamaga is a Girl Scout facility located on Big Marine Lake. During the summer months,both boys and girls can participate in a variety of camps. This symbol is Camp Lakamaga's logo. When you see this symbol the staff and facility is at Camp Lakamaga. Art Enrollment is limited and pre-registration is required. Refunds will not be issued for nonattendance except by cancellation at least onn week prior to class. If a class or camp is going to be cancelled, you will be notified at least three business days prior to the class's start date. Also,you will get a refund of the fee if Scandia Park and Recreation cancels the class. Or Last Years explanation Please fill out the camp registration form by the requested deadline to assure registration. Scandia's website is www.newscandia.org and will have all the activities listed on the monthly calendar Release of Liability I certify that the above information is true, accurate and complete. I recognize there is a significant element of risk in any adventure sports and/or activity associated with the outdoors. Knowing the inherent risks, dangers and rigors involved, I certify that I and/or my family(including any minor children are fully capable of participating in the activities, and wish to do so as voluntary participants. In consideration of Park and Recreation providing this adventure sport or outdoor opportunity to me and/or my family and/or my legal ward(s), I hereby waive, release and discharge all actions, claims and demands for personal injury and/or property damage that may hereafter accrue against the town or Scandia, its' employees or agents arising out of ordinary negligence. I further agree that except in the even of PR's gross negligence and willful and wanton misconduct, I shall not bring any claims, demands, legal actions and causes of action again the town of Scandia, its employees or agents. This agreement shall be governed by and construed in accordance with the laws of the State of Minnesota, exclusive or 1 Minnesota's choice of law provisions. I give permission to Park and Recreation to use photographs taken of me on this camp for promotional purposes. I understand that my camp deposit is non-refundable once I am a confirmed participant and agree to the PR cancellation policy as stated in this schedule and on the Scandia's website. I have read, understand, and accept the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon me during the entire period of participating in Park and Recreation activities. or last years Park and Rec's Camp Permission Form Signing below gives permission for my child to participate inhicamp programs concerning the child(ren's) names(s) I have written above. L also give me permission for the camp coordinator or their designate to treat my child*the even that the parent or guardian cannot be reached in an emergency. Skateboard Park Camp Liability Waiver In order to participate in the skateboard camp, I agree to hold the city of New Scandia harmless and I waive any right to make claims or lawsuits against the city of New Scandia or anyone working on behalf of New Scandia city for any injuries or damages that are the result of any willful, wanton, or intentional misconduct. My participating in this activity is voluntary and I understand the effect of this waiver on my legal rights. Waiting list and enrollment numbers Each camp has a minimum and maximum number allowed enrollment. In event that the class if full a waiting list will be offered. When the maximum of students is reached a waiting list will be taken according to the maximum enrollment allotted for that camp. General Form Please fill out the camp registration form prior to the requested reservation deadline found in each of the camp's description. For summer kids programs please indicate the grade your child has completed as of 2007 and use the codes to help described what program you are registering. More registration forms can be found on New Scandia Township's website: www.newscandia.org which also has the monthly calendar information regarding camp enrollment and any changes due to classes being cancelled. Make checks payable to: ``Town of Scandia" and return to: Scandia Community,Senior Center 14727 209th Street Scandia, Minnesota 55073 Park Coordinator: Marty McKelvey 651-433-8410 Camper's Name(s) Adult Participant Address Town Zip Home Phone Work Cell Grade(s) Completed , Mother's Name Father's Name 2 Emergency Contact Information: Name Phone Name Phone Code Number(s) , , Child's Name Participating Name(s) of Program Amount Enclosed Tennis Code #100 Young Hitters Ages 5-8 Class #101 Intermediate Young Hitters Ages 8-11 #102 Advanced Hitters Ages 11-14+ Sports Code #103 Cleat Kids 4—6 years olds #104 Golf at Ironwood Gr. 1-6 #105 Skateboarding Gr. 1 —6 #106 Lacrosse: Introductory Camp Gr.1-6 #107 Lacrosse Gr. 7-10 Activities at Camp Lakamaga Code #108 Canoeing/Fishing Gr. 1-3 #109 Sparks V2 day morning Gr. 1-3 1st Session #110 Sparks/Blast Full Days 1st Session #111 Blast %2 day afternoon Gr. 4-6 1st Session #112 Sparks % day morning Gr. 1-3 1st Session #113 Sparks/Blast Full Days 2"a Session #114 Blast % days afternoon Gr. 4-6 2"8 Session #115 Art Gr. 1-6 #116 Outdoor Challengers Gr. 3-6 #117 Family Adventure All Ages #118 Campmg/Canoeing Gr. 7 - 12 #119 Canoeing Gr.4-8 #120 Biking Gr. 5 12 Hugo Code #121 Saddle-Up with Down On The Farm Ages 5 & Up ADULTS' Valley Valley Tours Code #122 , "Les Miserables" at the Chanhassen Dinner Theaters #123 Minnesota Twins vs. Detroit Tigers #124 Menopause the Musical Park and Recreation/Scandia Community Center Code #125 Kids/Event After School 4 yrs. old to Gr. 6 #126 Garden Show #127 Great Decisions: The Foreign Policy Association #128 Line Dancing #129 Trail Hiking 3 2007 Camp Descriptions: Code#100 Tennis for Young Hitters Ages 5-8 Tue. and Thur. July 10—26, 9:00am— 11:00am, Scandia Community Center$65.00 Minimum: 8,Maximum Enrollment: 15 Reservation deadline: July 3rd, 2007 Beginning tennis players will learn to use basic forehand and backhand ground strokes, and hitting techniques that will improve your child's skill level. Participate in individual and group lessons that benefit each player's hand-eye coordination. Learn to track the ball and to time it properly through simple drills and games. Code#101 Tennis—Intermediate Young Hitters Ages 8-11 Tue. and Thur. June 12—June 28, 9:00am— 11:00am Scandia Community Center$65.00 Minimum: 8,Maximum Enrollment 15 Reservation deadline: June 5th, 2007 Intermediate tennis players will continue to develop basic stroke mechanics, learn how to score and use strategies to help in a match like situations. Players will learn details of the game when playing in singles and doubles. Serving and volleying and working on consistency will be emphasized. Your child will love this class even more with a friend. Code#102 Tennis -Advanced Hitters Ages 11-14+ Mon. and Wed. June 11—June 27, 9:00am-11:00am, Scandia Community Center$65.00 Minimum: 8, Maximum Enrollment: 15 Reservation deadline: June 4th, 2007 Advanced players will continue to improve their stroke mechanics including topspin and backspin. Junior High players will find this class helpful in developing sound serves, volleys and ground strokes. Instructor will provide individual instruction in areas geared to specific needs. A variety of strategies will be discussed and implemented through drills, games and match-like situations to begin the development of high school tennis. Code#103 Cleat Kids 4—6 years olds *Mon and Wed, June 18—July 25, 9:30am-11:30am Scandia Community Center$95.00 *No class during the July 4th week Minimum 10, Maximum Enrollment: 20 Reservation deadline: June 11 th, 2007 4 This six week program is designed to offer the developing child the opportunity, in a recreation setting, to experience enjoyable interaction with other children their own age. This class will help kids develop positive attitudes while learning new skills when participating in game-like activities. These activities promote enthusiasm and inspire learning with emphasis on fundamental sports instruction and fun. Also enjoy exploring games with story book readers at Gammelgarden. Play equipment, and arts and crafts will be provided. Don't wait to register for this class, it fills up very quickly! Code#104 Golf at Ironwood Grades 1-6 Tue and Thur, July 10—July 26, Noon-12:45pm, Ironwood if Range on Hwy 97, $45.00 Minimum; 8, Maximum Enrollment: 15 Reservation deadline: July 3rd, 2007 Ironwood Golf Range provides an opportunity for kids to learn how to improve their golf swing. Balls will be provided and each child will spend time swinging for distance or hitting golf balls at an oversized target. This activity inspires learning with emphasis on fundamental sports instruction and fun. Students can bring their own driving clubs or use the clubs at Ironwood. Code#105 Skateboarding Grades 1 —6 Monday—Thursday July 16-19, 11:30am— 1:00pm, Scandia Community Center $55.00 Minimum: 12, Maximum Enrollment: 20 Reservation deadline: July 23rd, 2007 Beginners to intermediate skaters, experience this life-long recreational activity with expert teacher Joey Yetman. Learn a variety of tricks including safety and etiquette so that your child will know the ropes of the skate park. Some tricks being taught include- kick flips,heel flips, pop shuv-its, ollies,basic board balance, etc. The last day will be taught at the Chisago Skate Park in Chisago. Bring water-bottle and helmet, as well as a fully functional skateboard. Rain days will be inside where children will learn the mechanics of their skateboards and watch trick tips videos. Staff ratio 1:10. Code#106 Lacrosse: Introductory Camp Grades 1-6 Monday—Thursday July 16-19, 1:00pm-4:00pm, Gammelgarden $80.00Q©Lp ' Minimum 12, Max. 24 Reservation deadline: July 9th 2007R IMiC 5 Sports Unlimited programs are designed for boys and girls of all ages regardless of skill or ability. Non-contact lacrosse, also known as "Soft Lacrosse" is played. Individual skills taught: catching, throwing, scooping and cradling. Sports Unlimited provides all equipment. They will focus on helping the kids learn the rules of lacrosse while working on team play and sportsmanship. Please bring sunscreen, water bottle and a snack. Each child will receive a sports unlimited T-shirt and water bottle. Staff ratio 1:10. Code#107 Lacrosse Grades 7-10 Monday—Thursday July 30- Aug. 2, 1:00pm-4:00pm, GammelgArden $80.00 Minimum 12, Max. 24 (11-14/st?— Reservation deadline: July 23 , 2007 This camp is designed for kids ages 10-15 who have'some lacrosse experience, although it isn't required for enrollment. Improve on basic and scrimmage with kids who enjoy a fun and non-competitive environment. Players need to provide their own equipment-hockey equipment is fine(helmet,shoulder pads, elbow pads and gloves). Lacrosse sticks will be provided. Mouth guards are required. Please bring sunscreen, water bottle, mouth guard and a snack. Each child will'receive a sports unlimited T-shirt and water bottle. Staff ratio 1:12. Code#108 Camp Lakamaga Canoeing/Fishing Grades 1-3 Tue and Thur. June 12—June 28, 9:00am-11:00am, Camp Lakamaga $65.00 Minimum 10, Maximum Enrollment: 24 Reservation.deadline: June 5th, 2007 This camp is for kids who not only love to fish but also enjoy swimming and boating. Learn how to use a rod and reel and how to bait your own hook, as well as what kind of bait and lures to use to catch fish. 'On Big Marine Lake there is plenty of fish. On Big Marine Lake we show kids how to paddle a canoe. Then swim like a fish and enjoy other camp activities such,as sports or nature. Camp Lakamaga will provide the life jacket, fishing pole and tackle and bait for each student. Codes #109 -114 Sparks/Blast at Camp Lakamaga 1st Session: Minimum 10, Maximum Enrollment: 24; Including both 'A day and full day campers Reservation deadlines: 1st Session: June 11 th, 2007 Code#109 Grades 1-3 Mon and Wed, June 18 —June 27, 9:00am—Noon $75.00 Code#110 Grades 1-6 Mon and Wed. June 18 —June 27 9:00am—4:00pm $150.00 Code #111 Grades 4-6 Mon and Wed, June 18 —June 27, 1:00pm—4:00 $75.00 6 2"d Session: Minimum 10, Maximum Enrollment: 24; Including both % day and full day campers Reservation deadline: 2"d Session: July 30, 2007 Code#112 Grades 1—3 Mon and Wed, Aug 6 - Aug 22, 9:00am—Noon $75.00 Code #113 Grades 1-6 Mon and Wed, Aug 6—Aug 22, 9:00am—4:00pm $150.00 Code#114 Grades 4-6 Mon and Wed, Aug 6 - Aug 22, 1:00am—4:00 $75.00 Children can have a great outdoor experience at Camp Lakamaga. Choose from any and all of the fun stuff Camp Lakamaga offers. Recreational games, biking, waterfront activities and archery, give kids an amazing all around summer experience that won't be easily forgotten. Full day campers eat prepared meals in the lodge with other campers. Limited enrollment is available for day or full day sessions. Code#115 Art Grades 1-6 Monday—Thursday, July 16-July 19, 9:00am-12:00pm, Camp Lakamaga$80.00 Minimum 10, Maximum Enrollment: 24 Reservation deadline: July 9th, 2007 Create a variety of artworks from pottery to water coloring to nature drawing to calligraphy. Experiment with what your creative impulses are and choose to strengthen your techniques and become more than just a novice art enthusiast. Camp Lakamaga's beautiful scenery brings out any artist's creativity. Campers enjoy recreational games, waterfront activities, archery and more. Code#116 Outdoor Challengers Grades 3-6 Monday-Thursday, July 23-26, 9:00am-12:00pm, Camp Lakamaga $75.00 Minimum 6, Maximum Enrollment: 12 Reservation deadline: July 16, 2007 Come out to Camp Lakamaga and challenge yourself to the adventure course, fitness course and bouldering wall! Traverse the tires, get you group up and over the wall, climb around the new bouldering wall and see where you fit in on the fitness course! Campers will also enjoy challenging recreational games, waterfront activities, and partnering up with a buddy when doing survival activities together. Code#117 Family Adventure at Camp Lakamaga All Ages, Prices are for a family of four, $25.00 a person for additional family members. Fri — Sun, July 27 —July 29, 6:00pm on Friday to 10:00 am Sunday$175.00 Fri — Sun,Aug 3 —Aug 5, 6:00pm on Friday to 10:00 am Sunday $175.00 Minimum 12 families, Maximum Enrollment: 24 families Reservation deadline: July 13th, 2007 7 Enjoy some quality family time together. Leave the hassle of cooking, cleaning, or even coming up with activities up to us. At Camp Lakamaga we take care of everything, including planned activities for kids and adults (together and separate), and delicious home cooked meals. Accommodations are in cabins, yurts or platform tents. One family is housed in each. Code# 118 Camping/Canoeing Grades 7 - 12 Monday- Thursday, July 30- Aug 2, 1:00pm - 4:00pm, Camp Lakamaga $75.00 Minimum 12, Maximum Enrollment: 24 Reservation deadline: July 23, 2007 Adventure into the wilderness at Camp Lakamaga and learn about setting up camp, building camp fires, and exploring nature. Camping is Camp Lakamaga's specialty. On Big Marine Lake, campers will discover how to manage a canoe that has capsized. Our certified instructors provide campers with techniques used to paddle a canoe. When you are done testing the waters with a paddle challenge your friend to noodle races or a little water volleyball. Camp Lakamaga will provide each student with a life jacket. Code#119 Canoeing Grades 4-8 Monday—Thursday, August 6 - 9, 9:OOam-12:OOp.m, Camp Lakamaga $75.00 Minimum 12, Maximum Enrollment: 24 Reservation deadline: July 30, 2007 Splish, splash...come spend lots of time in and on the water at Camp Lakamaga. Try out the swim raft,kayak, and or course canoes. Find out how to paddle a canoe and work with a partner to turn the canoe in different directions. Big Marine Lake lends itself to enjoy the wildlife and appreciate the habitat. Explore the many activities and adventures we have at Camp Lakamaga. All teachers are certified through Camp Lakamaga's canoe and safety course and will provide each student with a life jacket. Code#120 Biking Grades 5 - 12 Monday-Thursday Aug 6—Aug 9, 1:00pm—4:00pm, $75.00 Minimum 12, Maximum Enrollment: 24 Reservation deadline: July 20, 2007 Travel in mountain bike territory on four different scenic tours. Students will not only have lessons in bike repair and riding safety but will learn about environmental awareness, general fitness and nutrition. Each day explore a different biking trail or route within Camp Lakamaga, William O'Brian, St.Croix Valley and the Gandy Dancer Trail. Must bring own mountain bike, helmet, water bottle and bike tube. Dropping off and 8 picking up riders are to meet at Camp Lakamaga for the first day, 2nd day at William O'Brian, 3rd day at the Scandia Community Center, and 4th day at the St. Croix Falls Trail near the Kentucky Fried Chicken restaurant. All Registrants will receive a confirmation enclosed with a detailed map of all routes. Hugo Code#121 Saddle-Up with Down On The Farm Ages 5 & Up Monday, Tuesday, and Wednesday, July 16-18, 4:00pm— 7:00pm Hugo $150.00 Minimum: 5, Maximum Enrollment: 24 Reservation deadline: July 9th, 2007 Horses,horses and more Please join us at a local stable to learn about horses and ride. This program will feature subjects on brushing, grooming, saddling and bridling, and so much more. Riding time will include basic instruction on proper procedure of leading a horse, mounting and dismounting, start, stop, and back-up, ride at'a walk, trot, While being supervised by knowledgeable, mature staff. Safety is paramount!! Stable will provide helmets. So if you have a horse-crazy kid then this is the program for them. Camp is at the Down on the Farm in Hugo. All Registrants will receive a confirmation enclosed with a map to Down On The Farm. Special Events From Valley Tours of Stillwater Code#122 "Les Miserables" at the Chanhassen Dinner Theaters Wednesday,June 20,2007 Depart: 10:00 am Return: 5:45 Cost per person: $74 includes show, luncheon, and motor coach transportation Reservatio',deadline: May 16, 2007 Minimum: 25 Maximum 44 Les Miserables is the longest running musical in the world and winner of many awards. This well loved human story and musical drama provokes laughter, tears and jubilance and is performed in the Main Theater at the Chanhassen. Prior to the matinee enjoy a delicious lunch-select from several entrée choices. Travel via deluxe motor coach from the Scandia Community Center. Code#123 Minnesota Twins vs. Detroit Tigers Thursday, July 19, 2007 Depart: 10:45 a.m. Return: 5:00 Cost per person: $45.00 game and motor coach transportation 9 Reservation deadline: June 10t11, 2007 Minimum: 25 Maximum 44 Catch the action at the Metrodome! Noon game with right field reserved seats in lower left of upper deck. Minimal walking. Code#124 Menopause the Musical Saturday, August 25, 2007 Depart: 10:30 a.m. Return: 5:00 p.m. Cost per person: $65.00 ticket and motor coach transportation, Reservation deadline: July 9th, 2007 Minimum: 25 Maximum 44 / Kick up your heels and join the fun with this hilarious celebration of women and the change! This fun musical parody set to 25 classic baby boomer songs from, "Puff, My Gosh I'm Draggin"to the disco favorite "Stayin' Alive, Stayin' Awake"will have you cheering and dancing in your seat! Performance at the Minneapolis Lab Theater. Lunch on your own in downtown Minneapolis prior to the show. Possible October and November trips to be scheduled later. Check web site. Provided by the Park Recreation Committee Code#125 Kids after School Event for Summer Sign-Up Tuesday, May 1st, 2007, 4 yrs. old to Grade 6 3:30 p.m. —6:30 p.m. Reservation deadline: April24th, 2007 Cost is $5.00 Minimum 20 students,Maximum 75 students Play games with other kids after school and enjoy the many activities planned for the evening. Kids can eat pizza and get to know the instructors who are working at the various summer camps. Take advantage of registering your child now for the upcoming summer activities in Scandia. The first 20 students signed up for this event will be able to ride from the school to the community center using school bus transportation. Code#126 Garden Show Saturday, May 12, 2007 11:00 a.m. —2:00 p.m. Cost: $15.00 Reservation deadline: May 5, 2007 Minimum: 15 adults Maximum 50 10 Workshops and luncheon. Workshops include: landscaping-site analysis, tips on beautifying your home with colorful flower beds, hanging baskets to containers, unique perennial plant variety displays, prairies and wildflowers, and a sampling of various oils, vinegars, honey and greens before enjoying soup and salad served by the Park and Recreation committee. Presentations are from Prairie Restoration, Abrahamsons, Don Peterson, Gilbertsons and Twin Pine Farms. Space is limited, register early. Code#127 Great Decisions: The Foreign Policy Association (University of Minnesota) Understand and learn about the controversial issues surrounding our present day affairs in today's world. Group discussions, workbooks and guest speakers feature these 3 issues: Human Rights in an Age of Terrorism, The U.S. and Iran, andthe Global Health Pandemics and Security Group Meets on the Third Thursday of the month starting in July through December at the Community Center Cost $15.00 includes workbook 9:00a.m.-11:00a.m. Registration deadline: July 5, 2007 Minimum: 10 Maximum 30 Code#128 Line Dancing Tuesday, May 15, 2007, 5:00pm - 8:00pm Community Center Cost: $10.00 Reservation deadline: May 1st, 2007 For Adults Minimum: 20 Maximum 75 Come and enjoy an evening with line dancing and listening to music. Start off the evening with a delicious meal and then learn different line dances that make you want to dance all night long or choose to do your own kind of dancing around the dance floor. Dances are taught to country, pop and Israeli music. Code#129 Trail Hiking Saturday, July 7, 2007, 10:00am — 12:00pm Meet at the Community Center Cost: $5.00 Minimum: 10 Maximum 20 Reservation deadline: June 231.d, 2007 Adventure on the hiking trails at William O'Brien. We'll make our very own trail mix and hike all around the park while soaking up the sunshine and beautiful scenery. All hikers meet at the Community Center and car pool together 11 Scandia Community Senior Center Rental Agreement Liquor Addendum All serving of Beer, Wine and/or Liquor shall abide by the following: Sales: No one without a valid liquor license may sell any type of beer, wine or liquor in the Community Center. If your caterer has a liquor license, a copy of the license must be provided to the City prior to the event. Consumption and Display: The Center is licensed for Consumption and Display. You may bring your own drinks and serve them to your guests but you may not sell alcoholic beverages. "Sale" includes any donation specifically required in return for alcoholic beverages. Liability: You are responsible to not serve alcohol to underage guests or to anyone who is obviously intoxicated. It is recommended that you check your liability insurance policy and seek advice from your agent regarding "host coverage" for serving alcohol to your guests. It is suggested you designate someone to be responsible for the bar, and that people serving alcoholic beverages not consume any alcohol during the event. City Attendant: At any event where alcohol will be served, an attendant provided by the City must be on duty at all times. You will pay an additional $100 fee for this service. The attendant is authorized to ask anyone who is obviously intoxicated or behaving in a disorderly manner to leave the premises. The attendant will assist with maintenance or facility needs during the event, and provide direction and assist with clean-up after the event. Other: All alcohol consumption must remain inside the Community Center building. No beer kegs are allowed in the refrigerator. You must provide a container for any keg in order to avoid water damage to the floor or furnishings. I hereby acknowledge receipt of a copy of this agreement and accept the responsibilities listed herein as renter of the Scandia Senior Community Center. I understand that violation of the terms of this rental agreement may result in the denial of future use of the facilities. Renter Signature: Date: City Representative Signature: Date: 5 Scandia Community Senior Center Rental Agreement Clean-up, Kitchen: Wash and put away all dishes or utensils. Return the kitchen to a clean condition: clean coffeemaker, leave sinks and countertops clean, wipe down stovetop and oven, empty basket in dishwasher and put tray from dishwashing spray table through dishwasher cycle. Sweep and mop kitchen floor. Turn off stove, ovens, dishwasher and coffeemaker. Remove all food from freezer and refrigerator; anything food or containers left after the event will be disposed of without notice. Acknowledgement/ Signature: I hereby acknowledge receipt of a copy of this agreement and accept the responsibilities listed herein as renter of the Scandia Senior Community Center. I understand that violation of the terms of this rental agreement may result in the denial of future use of the facilities. Renter Signature: Date: City Representative Signature: Date: For City Use Only: Rental Fee Paid: Deposit Paid: Keys issued to: Key returned: Deposit retained/ refunded: 4 Scandia Community Senior Center Rental Agreement Security: Close and lock all doors at the end of your event, including the two exit doors, kitchen door, coatroom door and Heritage Room door. The front door must be locked with the key. Equipment provided, Heritage Room: The dimensions of the Heritage room are 15 feet by 36 feet. It will accommodate seating for approximately 50 people. Equipment provided, Hall: The dimensions of the hall are 48 feet by 68 feet. It will accommodate seating for approximately 200 people. A dais approximately 6 feet by 15 feet is located in the north end of the room. It may not be moved. A small podium is available. There are approximately 31 eight-foot tables, 1 five-foot round table, 3 four-foot round tables and 350 folding chairs. The number of tables and chairs available is subject to change; please take inventory of what you need prior to your event. A/V Equipment: A P/A system is available in the hall. A VCR/DVD and TV, and an overhead projector, are available by prior arrangement. The room is not equipped with a projection screen; you are responsible to provide this and any other equipment and accessories (such as extension cords) for your event. Kitchen Use: Small functions serving only coffee or light refreshments not requiring use of the major kitchen appliances (stove/ ovens/ dishwasher) may utilize the kitchen for their events without an extra charge for kitchen use. All use of the kitchen facilities must be in accordance with the requirements of the licensing authority (Washington County.) Our food and beverage license does not allow use of the commercial kitchen to serve food prepared in a home kitchen. Equipment provided, Kitchen: The kitchen is equipped with the following items in the approximate numbers indicated: plates, 350; cups, 250; glasses, 200; silverware, service for 300; salad bowls, 350; salad plates, 195; dessert cups, 250. One large punch bowl, coffee servers, water pitchers, platters, kettles, and assorted kitchen utensils are provided. The number of kitchen items is subject to change. You or your caterer should take inventory of what you need prior to your event. You must notify the City office if any dishes are broken (651 433-2274). No dishtowels, napkins or table cloths are provided. Clean-up, General: All floors must be swept, including the bathrooms. Wash all tables you have used. Also wash chairs that have been spilled upon. Mop the bathroom and kitchen floors. Mop up any spills. All refuse (including from bathrooms) must be put into the dumpster located in the back of the building. No coffee grounds are to be put in the sinks. Return all chairs and tables to the normal configuration (see diagram). Extra chairs and tables must be returned to the racks and storage room. Do not stack against the walls. 3 Scandia Community Senior Center Rental Agreement Calculation of Deposit: Deposit Equipment VCR/DVD/TV 50 Deposit: P.A. System 50 Overhead Projector 50 Cleaning/ Damage Deposit: 100 / 300 Total Deposit: (Cash Only, Due Prior to Event) Rental Period: The rental period shall be as specified in this agreement. Event activities (including music) shall end not later than 12:00 a.m. (midnight.) Events on Sunday may not begin earlier than 10:00 a.m. Keys: The key must be picked up before your function during regular office hours; 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m., Monday through Friday. Return the key to the office the next business day following the event. Rental Fees: All rental fees are due when the facility is reserved. Rental fees are payable by cash or check to the City of Scandia. Resident/ Non-Resident Rates: Resident rates are available to residents of the City of Scandia. Residency will be verified at the time the rental agreement is signed. Cancellations: Rental fees are fully refundable if a written cancellation is received 60 days in advance of the event. Refunds will be issued if a written cancellation is received from 30 to 59 days prior to the event, if the facility is booked for another event for the time reserved. No refunds will be issued if the reservation is cancelled less than 30 days prior to the event Cleaning/ Damage Deposits: Cleaning and damage deposits must be made in cash prior to picking up the key for the event. Cash deposits will be refunded upon return of the key. A portion of the deposit will be withheld for any cleaning required exceeding one hour, at the rate of$50.00 per hour, or for any damage to furnishings or equipment. Decorations: All decorations must be removed at the end of the event. No decorations that may damage any part of the building or furnishings will be allowed. No tape on the walls. No glitter, confetti or sequins, as it is impossible to clean up off the floor. No staples in the wood trim for decorations. No items hung from the ceiling. Utilities: All doors must be closed when the heat or air conditioning are on. Turn off all lights and equipment at the end of your event. The switch for the parking lot lights is located in the entry vestibule. 2 SCANDIA m i n n e s o t a 14727 209`h Street North,P.O.Box 128 Scandia,Minnesota 55073 (651)433-2274 Scandia Community Senior Center Rental/ Reservation Agreement The City of Scandia hopes your event in our Community Center is enjoyable for all that attend. Please read this agreement thoroughly. It contains your responsibilities as the renter for the event. Start time: Rental Date: (including setup) End time: (including clean-up) Renter Name: Phone: Street Address: Email: City/ State: Zip: Description of Event: _ Number of Guests Expected: Name of Caterer, if any: Phone: Calculation of Rental Fee: Rental Rate Room(s) to be Used: Resident Non-Resident Hall 150 375 Heritage Room 75 100 Kitchen Use 265 265 Will liquor be served? No Yes 100 100 (if"yes", rental agreement addendum is required) Total Rental Fee: (Cash or Check, Due at Reservation) 1 City Attendant: At any event where alcohol will be served, an attendant provided by the City must be on duty at all times. Users shall pay an additional $100 fee for this service. The attendant is authorized to ask anyone who is obviously intoxicated or behaving in a disorderly manner to leave the premises. The attendant will assist with maintenance or facility needs during the event, and provide direction and assist with clean-up after the event. 3 Special Rates for Funerals: The rental rate for funerals, including use of the hall and kitchen, shall be $100.00 for residents and $150.00 for non-residents. All Other Users: Unless a reduced or special rate has been established, all other users of the facility shall be charged a rental fee as follows: Room Rental: Resident Non-Resident Hall $150 $375 Heritage Room $75 $100 Kitchen Use: $265 $265 Resident Rates: Resident rates are available to residents of the City of Scandia only. Residency will be verified at the time the rental agreement is signed. Reservations: Reservations may be made up to one year in advance. All rental fees are due when the facility is reserved. Rental fees are payable by cash or check to the City of Scandia. Cancellations: Rental fees are fully refundable if a written cancellation is received 60 days in advance of the event. Refunds will be issued if a written cancellation is received from 30 to 59 days prior to the event, if the facility is booked for another event for the time reserved. No refunds will be issued if the reservation is cancelled less than 30 days prior to the event. Cleaning/ Damage Deposits: Users of the facility are responsible for cleaning up the facility and restoring the tables and chairs and any other equipment used to their original location and condition. Cleaning and damage deposits must be made in cash prior to picking up the key for the event. Cash deposits will be refunded in full upon return of the key, less any amount for cleaning required exceeding one hour, at the rate of $50.00 per hour, or for any damage to furnishings or equipment. Cash deposits required shall be as follows: • Community events and other non-profit groups: $100.00 • All others utilizing kitchen: $300.00 Waiver of Cleaning/ Damage Deposits: Cash deposits shall be waived for groups and events qualifying for waiver of rental fees. However, if the facility is not cleaned properly they will be charged for the necessary cleaning, and in the future will be charged a deposit. Kitchen Use: Small functions serving only coffee or light refreshments not requiring use of the major kitchen appliances (stove/ ovens/ dishwasher) may utilize the kitchen for their events without an extra charge for kitchen use. All use of the kitchen facilities must be in accordance with the requirements of the licensing authority (Washington County.) 2 City of Scandia ;r� Community Senior Center `. Rental Policy �' dt A ' • Adopted by the City Council , SCANDIA 2007 m i n n e s o t a The City of Scandia makes the facilities at the Scandia Community Senior Center available to a wide variety of organizations, community groups and residents. This policy shall govern the priority for and fees for use of the facility. Any variation from this policy shall require approval by the City Council. Priority for Use: Public meetings and functions of the City of Scandia and its various committees shall take priority over other uses of the facility. Community-wide events such as Taco Daze shall also take precedence over other uses. Rental/ Reservation Agreement: All users shall sign a rental/ reservation agreement. A "Liquor Addendum" shall also be signed if any alcoholic beverages will be served at the event. Waiver of Rental Fees: Rental fees will be waived for use of the facility for the following purposes and/or to the following groups at no charge: • Meetings conducted or sponsored by the city or other units of local government (such as Washington County, watershed districts, etc.) • Firemen's Ball • Taco Daze community festival • All Scandia Marine Lion's Club functions (in recognition of the in-kind services provided and the contribution of the kitchen and equipment to the facility) • Senior Citizen's Groups and Activities • 4H Club, Boy/Girl Scout regular meetings, pinewood derby & Eagle Scout ceremonies (not requiring kitchen use) • Meetings of homeowner/ resident associations, special interest clubs (car club, horse and carriage, pony club, etc.) and similar community groups (not requiring kitchen use or serving alcohol) Special Rates for Community Groups: Special rates are established for non-profit groups (such as churches, schools, scouts and other charitable and/or service organizations) serving Scandia, as follows: • Events for small groups (less than 150 guests): $150.00 • Events for large groups: $300.00 • Duck Soup Players: $100.00 per night 1 • Policy and procedures for rental of the Community Center, including rental rates. • A new rental contract, incorporating much of the policy language, with an addendum for events serving liquor. The draft policy attempts to document who and what type of groups are eligible for free use of the facilities, and what types of events and groups qualify for special rates. The draft is based on past practices, some of which may not have been formally approved by the Board/Council. (For example, Duck Soup Players have been charged a special rate but I can't determine whether or not this was ever approved by the Board.) The Council should discuss this section in particular; changes may be necessary to make sure that the policy is fair and consistent. No rate increases are proposed at this time. The last time rates were revised was September of 2005. The policy simply tries to document and standardize the rates in place today. It is possible that some rate increases could be justified in the future,but that is not the purpose of the policy at this time. Rental rates would vary based on use of the facility, not the day of the week. While it makes some sense to charge higher rates for the high-demand Friday and Saturdays, costs to the city do increase with the use of the kitchen, which requires the most cleaning,utilities and wear-and-tear on the equipment and furnishings. The proposal would establish a base rental rate, with an extra charge for use of the kitchen facilities. The draft policy states that only residents are eligible for resident rates. The person responsible for the event (the one signing the contract) would need to be a Scandia resident in order to receive the reduced rate. The draft policy also states that deposits will be withheld for any cleaning required exceeding one hour, at the rate of $50 per hour, and for any damage to furnishings and equipment. The draft rental contract incorporates much of the policy language, but with more detail on expectations for clean-up, for example. The liquor addendum spells out the responsibilities of the renter serving liquor at an event. The draft would be used for all new contracts after the Council approves the policy. Attachments/ • Draft Policy Materials provided: • Draft Contract Contact(s): Prepared by: Anne Hurlburt, Administrator (community center policies) Page 2 of 2 03/15/07 Meeting Date: 3/20/2007 Agenda Item: ,L,) 2 City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Review a recommended new rental policy for the Scandia Community Senior Center. Deadline/ Timeline: N/A Background: I have observed some issues concerning the rental of the Community Center in the last several months and have some recommendations to address them. Some of the issues have been: • Rental rates to be charged various groups—Rental rates have been established by various motions of the Town Board from time to time, often in response to requests from specific groups. For example, specific rates were set for Scout and church banquets ($150), Gammelgarden banquets ($300), Sons of Norway($300) and for funerals ($100/resident, $150 non-resident.) However, it's often not clear what groups or types of events are eligible for free or reduced rates if they have not specifically been addressed, and there does not seem to be a consistent policy. • Rates for weekends vs. weekdays--The practice has been to charge higher rates for weekends,partly based on an assumption that major events (such as wedding receptions) occur on weekends. There have been incidences such as wedding receptions or other events booked on Sundays or weekdays, using the full facility,but paying the greatly reduced weekday rate(i.e. $200 vs. $640 for non-residents.) The city's costs probably exceed the fee in these cases. • Responsibilities for cleaning-- It's not clear under what circumstances any of the cleaning/damage deposit will be withheld. • Rates for residents vs. non-residents-- There has been inconsistency regarding who has been considered a"resident";just those who live here, or their family members? • Serving liquor-- Based on advice from our insurance agent and the LMCIT, we should clarify the renters' responsibilities, the rules for serving liquor, and the role of the city attendant at these types of events. Recommendation: In order to address these concerns, I have drafted two documents: Page 1 of 2 03/15/07 /� g- e) A ,G--;,......_--A , :� l._, .4 Summer 2007 Recreation Programs DIA... t) iSC minnesota for YouthandAdults Greetings and welcome to our Summer 2007 recreation programs, helping Scandia residents experience a fun-filled season of activities for kids, families and adults. What's new this year? Many activities (for boys and girls) will be offered in partnership with Camp Lakamaga, the beautiful Girl Scout Camp on Big Marine Lake. And we're offering our first activities designed for adults, including a garden show, dancing, trips to the theater and a Twins Game. While these may particularly appeal to seniors, all adults over 18 are welcome. If demand warrants, more trips may be scheduled this fall—check the City's web site (www.ci.scandia.mn.us.) Pre-registration for all programs is required. For questions, please contact: Marty McKelvey, Recreation Coordinator 651 433-8410 or the City office at 651 433-2274. Code#125 Tennis — Intermediate Young Cleat Kids,Continued— This six week Hitters, Ages8-I 1 program is designed to offer the developing After-School Summer child the opportunity, in a recreation setting, Sign-Up/ Pizza PartyTue.and Thur.June 12—June 28,9:00am- to experience enjoyable interaction with 11:00am Scandia Community Center$65.00 other children their own age. This class will Reservation deadline: June 5th, 2007 help kids develop positive attitudes while Tuesday, May I St, 2007, learningnew skills when participating in 4 yrs.old to Grade 6 3:30 p.m.—6:30 Intermediate tennis players will continue to p p g develop basic stroke mechanics, learn how game like activities. These activities p.m. Scandia Community Center promote enthusiasm and inspire learning Reservation deadline: April 24th, 2007 Cost to score and use strategies to help in a with emphasis on fundamental sports match like situations. Players will learn is$5.00 details of the game when playing in singles instruction and fun. Also enjoy exploring Play games with other kids after school and and doubles. Serving and volleying and games with story book readers at enjoy the many activities planned for the working on consistency will be emphasized. Gammelgarden. Play equipment,and arts evening. Kids can eat pizza and get to know Your child will love this class even more with and crafts will be provided. Don't wait to the instructors who are working at the a friend. register for this class,it fills up very quickly! various summer camps. Take advantage of registering your child now for the upcoming Code#102 Code#104 summer activities in Scandia. The first 20 Tennis - Advanced Hitters Golf at Ironwood students signed up for this event will be able Ages I I-14+ Grades 1-6 g to ride from the school to the community Tue and Thur,July 10—July 26, Noon- center usingschool bus transportation. Mon.and Wed. June 1 1—June 27,9:00am- center p I I:00am,Scandia Community Center$65.00 12:45pm, Ironwood Golf Range on Hwy 97, Reservation deadline: June 4th, 2007 $45.00 Reservation deadline: July 3rd, 2007 Advanced players will continue to improve Ironwood Golf Range provides an o Youth Activities their stroke mechanics including topspin and opportunity for kids to learn how to backspin. Junior High players will find this improve their golf swing. Balls will be class helpful in developing sound serves, provided and each child will spend time :ode#100 volleys and ground strokes. Instructor will swinging for distance or hitting golf balls at tennis for Young Hitters provide individual instruction in areas geared an oversized target. This activity inspires 1 es 5-8 to specific needs. A variety of strategies will learning with emphasis on fundamental g be discussed and implemented through drills, sports instruction and fun. Students can ie.and Thur.July 10—26,9:00am— p bring their own driving clubs or use the clubs :00am,Scandia Community Center games and match-like situations to begin at Ironwood. 5.00 Reservation deadline:July 3rd,2007 the development of high school tennis. ginning tennis players will learn to use Code#103 Code#105 is forehand and backhand ground strokes, �• Cleat Kids r Skateboarding 1 hitting techniques that will improve your Grades 1 — 6 L/7,1\`, d's skill level. Participate in individual and 4 — 6 years olds Monday —Thursday July 16-19, I I:30am— up lessons that benefit each player's *Mon and Wed, June 18—July 25, 9:30am- I 0pm,Scandia Community Center $55.00 d-eye coordination. Learn to track the 11:30am Scandia Community Center$95.00 Reservation deadline: July 23td,2007 and to time it properly through simple *No class during the July 4th week and games. Reservation deadline: June 1 1th,2007 e#I01 Skateboarding,Continued—Beginners to Canoeing/Fishing,Continued-- of bait and Code#116 intermediate skaters,experience this life- lures to use to catch fish. On Big Marine Outdoor Challengers op,,) long recreational activity with expert teacher Lake there is plenty of fish. On Big Marine Grades 3-6 Joey Yetman. Learn a variety of tricks Lake we show kids how to paddle a canoe. including safety and etiquette so that your Then swim like a fish and enjoy other camp Monday—Thursday, July 23-26,9:00am- child will know the ropes of the skate park. activities such as sports or nature. Camp 12:00pm,Camp Lakamaga$75.00 Some tricks being taught include- kick flips, Lakamaga will provide the life jacket,fishing Reservation deadline: July 16,2007 heel flips,pop shuv-its,ollies, basic board pole and tackle and bait for each student. Come out to Camp Lakamaga and challenge balance,etc. The last day will be taught at yourself to the adventure course,fitness the Chisago Skate Park in Chisago. Bring Codes#109-114 course and bouldering wall! Traverse the water-bottle and helmet,as well as a fully Sparks/Blast at Camp 6 tires,get your group up and over the wall, functional skateboard. Rain days will be Lakama a climb around and see where you fit in on the inside where children will learn the g fitness course! Campers will also enjoy mechanics of their skateboards and watch I' Session: challenging recreational games,waterfront trick tips videos.Staff ratio 1:10. Including both 1/2day and full day campers activities,and partnering up with a buddy - Reservation deadlines: 1st Session: June I I T^, when doing survival activities together. Code#106 ,,�., , 2007 ro Lacrosse: Introductory Code#I09 Grades 1-3 Mon and Wed, Code# 118 Camp Grades 1-6 :.: June 18-June 27,9:00am—Noon$75.00 Camping/Canoeing "'"'''�`' Code#110 Grades 1-6 Mon and Wed. Grades 7 - 12 Monday—Thursday July 16-19, I:00pm- Monda,Gammelgarden$80.00 Reservation (Full Da June 18—June 27 9:00am—4:00pm$150.00 Monday-Thursday,July 30-Aug 2, I:00pm- deadline: July 9thy) 4:00pm,Camp Lakamaga $75.00 Code#I 1 1 Grades 4-6 Mon and Wed, Reservation deadline: July 23,2007 Non-contact lacrosse,also known as"Soft June 18—June 27, 1:00pm—4:00$75.00 Lacrosse" is played. Individual skills taught nd Adventure into the wilderness at Camp catching,throwing,scooping and cradling. Z SeSSIOn: Lakamaga and learn about setting up camp, Sports Unlimited provides all equipment. Reservation deadline: 2nd Session: July 30, building camp fires,and exploring nature. They will focus on helping the kids learn the 2007 Camping is Camp Lakamaga's specialty. On rules of lacrosse while working on team play Code#112 Grades I—3 Mon and Wed, Big Marine Lake,campers will discover how and sportsmanship. Please bring sunscreen, Aug 6-Aug 22, 9:00am—Noon$75.00 to manage a canoe that has capsized. Our water bottle and a snack. Each child will Code#113 Grades 1-6 Mon and Wed, certified instructors provide campers with receive a sports unlimited T-shirt and water Aug 6—Aug 22, 9:00am—4:00pm$150.00 techniques used to paddle a canoe. When bottle. Staff ratio 1:10. (Full Day) you are done testing the waters with a Code#1 14 Grades 4-6 Mon and Wed, paddle challenge your friend to noodle races Code#I07 ,. Aug��. 6-Aug 22, I:00am—4:00 $75.00 or a little water volleyball. Camp Lakamaga Lacrosse ' Children can have a great outdoor will provide each student with a life jacket. Grades 7-I 0 "' „ experience at Camp Lakamaga. Choose from any and all of the fun stuff Camp Code#1 19 Monday—Thursday July 30-Aug.2, Lakamaga offers. Recreational games,biking, Canoeing I:OOpm-4:00pm,Gammelgarden$80.00 waterfront activities and archery, Reservation deadline: July 23rd,2007 give kids an Grades 4-8 amazing all around summer experience that Monday—Thursday, August 6-9,9:00am- This camp is designed for kids ages 10-15 won't be easily forgotten. Full day campers I2:00p.m,Camp Lakamaga $75.00 who have some lacrosse experience, eat prepared meals in the lodge with other Reservation deadline: July 30, 2007 although it isn't required for enrollment. campers. Limited enrollment is available for Improve on basic skills and scrimmage with /z day or full day sessions. Splish,splash...come spend lots of time in kids who enjoy a fun and non-competitive and on the water at Camp Lakamaga. Try environment. Players need to provide their Code#1 15 out the swim raft,kayak,and or course own equipment-hockey equipment is fine Art A canoes. Find out how to paddle a canoe and (helmet,shoulder pads,elbow pads and work with a partner to turn the canoe in Grades 1-6 different directions. Big Marine Lake lends gloves).Lacrosse sticks will be provided. Monday—Thursday,July 16-July 19,9:00am- itself to enjoy the wildlife and appreciate the Mouth guards are required.Please bring sunscreen,water bottle,mouth guard and a 12:00pm,Camp Lakamaga$80.00 habitat. Explore the many activities and Minimum 10, Maximum Enrollment 24 adventures we have at Camp Lakamaga. All snack.Each child will receive a sports unlimited T-shirt and water bottle. Staff Reservation deadline: July 9th, 2007 teachers are certified through Camp ratio 1:12. Create a variety of artworks from pottery to Lakamaga's canoe and safety course and wil' provide each student with a life jacket. water coloring to nature drawing to Code#108 calligraphy. Experiment with what your Canoeing/Fishing creative impulses are and choose to Code#120 Grades 1-3 strengthen your techniques and become Biking more than just a novice art enthusiast. Grades 5 - 1 2 Tue and Thur. June 12—June 28,9:00am- I I:00am,Camp Lakamaga$65.00 Camp Lakamaga's beautiful scenery brings Monday-Thursday Aug 6—Aug 9, 1:00pn Reservation deadline:June 5th,2007 out any artist's creativity. Campers enjoy 4:00pm,$75.00 recreational games,waterfront activities, This camp is for kids who not only love to archery and more. Reservation deadline: July 20,2007 fish but also enjoy swimming and boating. Learn how to use a rod and reel and how to Travel in mountain bike territory on four bait your own hook,as well as what kind— different scenic tours. Students will not have lessons in bike repair and riding... Biking,Continued— Garden Show,Continued-- beautifying your safety...but will learn about environmental For Adults Only home with colorful flower beds, hanging awareness,general fitness and nutrition. baskets to containers, unique perennial plant Each day explore a different biking trail or variety displays, prairies and wildflowers, Code#122 route within Camp Lakamaga,William winter herb selections and a sampling of "Les St.Croix Valley and the Gandy Miserables" at the various oils,vinegars,honey and greens Dancer Trail. Must bring own mountain Chanhassen Dinner Theaters before enjoying soup and salad. bike,helmet,water bottle and bike tube. Wednesday,June 20,2007 Presentations are from Prairie Restoration, Dropping off and picking up riders are to Depart 10:00 am Return: 5:45 Abrahamsons, Don Peterson, Bonnie meet at Camp Lakamaga for the first day,2nd Cost per person: $74 includes show, McKinney,Gilbertson's and Twin Pine day at William O'Brien,3rd day at the luncheon,and motor coach transportation Farms. Space is limited, register early. Scandia Community Center,and 4dh day at by Valley Tours of Stillwater from the the St.Croix Falls Trail near the Kentucky Scandia Community Center. Code#127 Fried Chicken restaurant. All Registrants Reservation deadline: May 16,2007 Great Decisions: The Foreign will receive a confirmation enclosed with a detailed map of all routes. Les Miserables is the longest running musical Policy Association (University of in the world and winner of many awards. Minnesota) Hugo This well loved human story and musical Third Thursday of each month,July through Code#121 drama provokes laughter,tears and jubilance December at the Community Center.Cost and is performed in the Main Theater at the $15.00 includes workbook Saddle-Up with Down On Chanhassen. Prior to the matinee enjoy a 9:00a.m.-I I:00a.m. Registration deadline: The Farm delicious lunch-select from several entrée July 5,2007 Ages 5 & Up choices. Understand and learn about the Monday,Tuesday,and Wednesday,July 16- controversial issues surrounding our present 18,4:00pm—7:00pm Hugo$150.0024 Code#123 day affairs in today's world. Group Reservation deadline: July 9th,2007 Minnesota Twins vs. Detroit discussions,workbooks and guest speakers Horses,horses and more Tigers feature these 3 issues: Human Rights in an Please join us at a local stable to learn about Thursday,July 19,2007 Age of Terrorism,The U.S.and Iran,and the horses,and ride. This program will feature Depart 10:45 a.m. Return: 5::00 p.m. Global Health Pandemics and Security subjects on brushing,grooming,saddling and Cost per person: $45.00 game and motor bridling,and so much more. Riding time will coach transportation by Valley Tours of Code#I28 include basic instruction on proper Stillwater from the Scandia Community Line Dancing procedure of leading a horse,mounting and Center. Reservation deadline: June 10th, Thursday, May 17,2007,5:00pm-8:00pm dismounting,start,stop,and back-up,ride at 2007. Scandia Community Center a walk,trot,while being supervised by Catch the action at the Metrodome! Noon Cost: $10.00 knowledgeable,mature staff. Safety is game with right field reserved seats in lower Reservation deadline: May 1st,2007 paramount!! Stable will provide helmets.So left of upper deck. Minimal walking.pp g Come and enjoy an evening with line dancing if you have a horse-crazy kid then this is the for them. Campis at the Down on and listening to music. Start off the evening program Code#124 with a delicious meal and then learn different the Farm in Hugo. All Registrants will receive a confirmation enclosed with a map Menopause the Musical line dances that make you want to dance all to Down On The Farm. Saturday,August 25,2007 night long or choose to do your own kind of Depart 10:30 a.m. Return: 5::00 p.m. dancing around the dance floor.Dances are Cost per person: $65.00 ticket and motor taught to country,pop and Israeli music. For the Whole Family coach transportation by Valley Tours of Code#129 Stillwater from the Scandia Community Center. Reservation deadline:July 9th,2007 Trail Hiking Code#1 17 Saturday,July7,2007, 10:00am— 12:00 m Kick up your heels and join the fun with this p Family Adventure at hilarious celebration of women and the Meet at the Community Center Cost: $5.00 Camp Lakamaga change! This fun musical parody set to 25 Reservation deadline: June 23rd,2007 All Ages, Prices are for a family of four, classic baby boomer songs from,"Puff, My Adventure on the hiking trails at William $25.00 a person for additional family Gosh I'm Draggin"to the disco favorite O'Brien. We'll make our very own trail mix members. "Stayin'Alive,Stayin'Awake"will have you and hike all around the park while soaking up Fri—Sun,July 27—July 29,6:00pm on Friday cheering and dancing in your seat! the sunshine and beautiful scenery. All to 10:00 am Sunday$175.00 Performance at the Minneapolis Lab Theater. hikers meet at the Community Center and Fri—Sun,Aug 3—Aug 5, 6:00pm on Friday Lunch on your own in downtown car pool together. to 10:00 am Sunday $175.00 Minneapolis prior to the show. Reservation deadline: July 13th,2007 Enjoy some quality family time together. Code#I 26 Interested in more Leave the hassle of cooking,cleaning,or Garden Show programs for kids, adults even coming up with activities up to us. At Saturday, May 12,2007,Scandia Community or seniors? We're looking Camp Lakamaga we take care of everything, Center including planned activities for kids and 10:00 a.m.— 1:00 p.m. for your suggestions! adults(together and separate),and delicious Cost: $15.00 home cooked meals. Accommodations are Reservation deadline: May 5, 2007 Call Recreation Coordinator Marty in cabins,yurts or platform tents. One Workshops and luncheon.Workshops McKelvey at 651 433-8410. family is housed in each. include: landscaping-site analysis,tips on REGISTRATION FORM SCANDIA City of Scandia Recreation Programs General Instructions: Complete this registration form and return with payment (cash or check) by the registration deadline to the City of Scandia, PO Box 128, 14727 209th St. N., Scandia, MN 55073. Enrollment is limited and pre- registration for all activities is required. If a program fills, a limited wait-list may be available. Refunds will be issued if the class is cancelled; you will be notified at least 3 business days prior to the class if there is a cancellation. Refunds will not be issued for non-attendance unless your cancellation is received at least one week prior to the start of the class. For classes indicating a grade level, register by the grade level your child completed in the 2006-2007 school year. Additional registration forms are available at the city office or on our website: www.ci.scandia.mn.us. Call Recreation Coordinator Marty McKelvey at 651 433-8410 or the City Office at 651 433-2274 for further information. Adult/ Parent's Name: Street Address: City State Zip Home Phone: Work: Cell: Participant Name Code # Program Name Price Make checks payable to the"City of Scandia" Total: Release: I certify that the above information is true,accurate and complete. I recognize there is a significant element of risk in any sports and/or activity associated with the outdoors. Knowing the inherent risks,dangers and rigors involved, I certify that I and/or my family(including any minor children)are fully capable of participating in the activities,and wish to do so as voluntary participants. In consideration of the City of Scandia or its partners(including Camp Lakamaga and Sports Unlimited) providing this program to me and/or my family and/or my legal ward(s), I hereby waive,release and discharge all actions,claims and demands for personal injury and/or property damage that may hereafter accrue against the City of Scandia,its employees or agents arising out of ordinary negligence. I further agree that except in the even of gross negligence and willful and wanton misconduct, I shall not bring any claims,demands, legal actions and causes of action again the City of Scandia, its employees or agents. This agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. I give permission to the City of Scandia to use photographs taken of me during these activities for promotional purposes. I understand that once I am a confirmed participant, I agree to the cancellation policy as stated above. I have read, understand,and accept the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon me during the entire period of participation in Scandia Park and Recreation activities. Signature: Date: For City Use Only: Date Received: Cancellation: Paid: Refund: Meeting Date: 3/20/2007 Agenda Item: 82) 3) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive report on status of life insurance for City Council members and give direction to staff on any further action. Deadline/Timeline: N/A Background: • At the February 20 meeting, Councilmember Peterson asked whether life insurance would be provided to City Council members on the same basis as had been provided to Town Board members in the past. Staff was directed to research the matter and report back to the Council. • The Township carried a policy through Township Officers Group Life providing $10,000 coverage for each member. This policy was approved in 1988, in an unspecified dollar amount for a 7- member board including the Treasurer and Clerk. The cost was $565.00 per year in 2006.The City is no longer eligible for this policy, which expires March 31. The individuals currently named are the former Town Board members, Treasurer Colleen Firkus and Deputy Clerk Brenda Eklund. • The 1988 Town Board approval was for a specific insurance policy, and is in conflict with the current personnel policy (under which part-time employees are not eligible for city-paid life insurance.) If the Council wishes to provide this benefit, a new authorization will be required. • One possible source of life insurance coverage for Council members would be NCPERS, the plan through which the City currently covers a number of employees. This plan is available to anyone contributing to PERA (for Council Members PERA contributions are voluntary.) The cost is $16 per month for a decreasing term policy (the death benefit varies by age.) For a person age 40 to 44, the benefit would be $65,000; but it decreases with age to $7,500 for a person over age 65. • The annual cost of the NCPERS policy for five additional individuals would be $960 (about $400 more than the old policy.) Page 1 of 2 03/09/07 • I made an informal inquiry on two League of Minnesota Cities listservs to see if there are other cities providing life insurance for Council members. I heard from a couple who do provide such insurance. Hibbing provides a $10,000 term life policy. Moorehead provides a$15,000 term policy for Council members younger than 65, $7,500 for Council members older than 65. Lauderdale provides an accidental death and dismemberment policy that pays $100,000 on loss of life, and weekly benefits for disability—but it only covers members while they are on City business. It appears that there are several vendors that may offer insurance for Council members. Recommendation: The Council should discuss whether or not it wishes to provide a life insurance benefit to Council members. If so, you may consider providing coverage through NCPERS or direct staff to research other options. It might be helpful to know before doing further research the amount and type of insurance you wish to provide. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (council life insurance) Page 2 of 2 03/09/07 Meeting Date: 3/20/2007 Agenda Item: L) 1 f} City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discuss a list of possible topics for the April city newsletter and give feedback to staff. Deadline/ Timeline: The newsletter must be finalized within the next week to 10 days in order to allow time for printing and mailing the first week of April. Background: • This is the first newsletter of the new city, and the first since the Council decided to do two newsletters each year, one in April and one in October. • The most time-sensitive content of the newsletter will be program and registration information on the summer recreation activities, which need to be out as early in April as possible. (The first event will be an after-school event on May 1, with a registration deadline of April 24.) • The format of the newsletter is proposed to be 4 pages (one 11 X 17 sheet folded, and folded again for a self-mailer. A 4-page insert would be devoted to recreation programs. • A mock-up of the newsletter is attached,to demonstrate the proposed format. (Story content has not been added; the mock-up is a template that has modified with the city logo, address, etc.) • Space will be limited. Attached is a preliminary list of story and content ideas for the Council's review. Recommendation: The Council should review the list of possible topics and give direction to staff on what you consider to be the most important items to include in the April newsletter. I would also welcome your comments on the format. Attachments/ • List of possible topics Materials provided: • Mock-up of newsletter Contact(s): Prepared by: Anne Hurlburt, Administrator (april newsletter) Page 1 of 1 03/13/07 April Newsletter Possible Topics March 13, 2007 Front Page: Lead Story(?): "Council Sworn in as new City Government is Born"; (swearing in ceremony photo?), short story on swearing in new council, recap on timeline of incorporation. "Mayor's message" Possible topic: what's changed, what hasn't now that the township has become a city Inside story ideas: The Council's first 90 days—accomplishments Mining ordinances under review New ordinances adopted (open space development, others) New committees & committee appointments Logo contest—results (info from press release) New website features—how to subscribe for news updates, agendas Short announcements/ possible sidebars: Upcoming events/dates (Heavy Metal Days,Taco Daze, other) Job openings (titles, where to get more information) Recreation programs (tie-in with insert) Where to get city info (newspaper, cable tv, website) Reminders (building permits,burning permits, signs, animals, property maintenance) A TWICE-YEARLY PUBLICATION FOR RESIDENTS OF THE CITY OF SCANDIA, M NNESOTA SCANDIA m I n n e S O t a Volume I, Issue I April, 2007 Special points of interest: • Briefly highlight your Lead Story Headline point of interest here. This story can fit 175-225 words. • Briefly highlight your The purpose of a newsletter is to provide specialized information to a point of interest here. targeted audience. Newsletters can be a great way to market your product or service,and also create credibility and build your organiza- • Briefly highlight your point of interest here. tion's identity among peers, members,employees,or vendors. First,determine the audience of the newsletter.This could be anyone • Briefly highlight your who might benefit from the information it contains,for example,em- point of interest here. ployees or people interested in purchasing a product or requesting your service. You can compile a mailing list from business reply cards,customer in- formation sheets, business cards collected at trade shows,or member- ship lists.You might consider purchasing a mailing list from a company. If you explore the Publisher catalog,you will find many publications that match the style of your newsletter. Inside this issue: a: Next,establish how much time and money you can spend on your newsletter.These factors will help determine how frequently you pub- Caption describing picture or lish the newsletter and its length. It's recommended that you publish graphic. Inside Story 2 your newsletter at least quarterly so that it's considered a consistent source of information.Your customers or employees will look forward to its arrival. Inside Story 2 Inside Story 2 Inside Story 3 Secondary Story Headline This story can fit 75-125 words. Your headline is an important part of the newsletter and should be considered carefully. Inside Story 4 In a few words,it should accurately represent the contents of the story and draw readers into the story. Develop the headline before you write the story.This way,the headline will help you keep the story focused. Inside Story 5 Examples of possible headlines include Product Wins Industry Award, New Product Can Save You Time!, Membership Drive Exceeds Goals,and New Office Opens Near You. Inside Story 6 Page 2 Inside Story Headline This story can fit 150-200 words. keep your articles short. One benefit of using your newsletter as a pro- Much of the content you put in your newsletter motional tool is that you can reuse content from can also be used for your Web site. Microsoft other marketing materials,such as press re- Publisher offers a simple way to convert your leases,market studies,and reports. newsletter to a Web publication.So,when While your main goal of distributing a newsletter you're finished writing your newsletter,convert R x TV!, might be to sell your product or service,the key it to a Web site and post it. to a successful newsletter is making it useful to A'ra - your readers. Caption describing A great way to add useful content to your news- picture or graphic. letter is to develop and write your own articles, or include a calendar of upcoming events or a special offer that promotes a new product. You can also research articles or find"filler" articles by accessing the World Wide Web.You can write about a variety of topics but try to Inside Story Headline "To catch the This story can fit 100-150 words. Some newsletters include a column that is up- dated every issue,for instance,an advice column, reader's The subject matter that appears in newsletters is a book review,a letter from the president,or an virtually endless.You can include stories that editorial.You can also profile new employees or attention, place focus on current technologies or innovations in top customers or vendors. your field. an interesting You may also want to note business or economic sentence or trends,or make predictions for your customers or clients. quote from the If the newsletter is distributed internally,you might comment upon new procedures or im- story here." provements to the business.Sales figures or earnings will show how your business is growing. Inside Story Headline This story can fit 75-125 words. Once you have chosen an image,place it close to Selecting pictures or graphics is an important the article. Be sure to place the caption of the image near the image. i4 part of adding content to your newsletter. Think about your article and ask yourself if the picture supports or enhances the message you're IF Inar trying to convey.Avoid selecting images that appear to be out of context. Microsoft Publisher includes thousands of clip art images from which you can choose and import Caption describing into your newsletter.There are also several picture or graphic. tools you can use to draw shapes and symbols. Volume I, Issue I Page 3 Inside Story Headline This story can fit 150-200 A great way to add useful con- soft Publisher offers a simple 5- words. tent to your newsletter is to way to convert your newslet- t I _ develop and write your own ter to a Web publication.So, One benefit of using your articles,or include a calendar when you're finished writing newsletter as a promotional of upcoming events or a special your newsletter,convert it to a tool is that you can reuse con- offer that a new promotes tent from other marketing Web site and post it. , materials,such as press re- product. leases, market studies,and You can also research articles reports. or find"filler"articles by ac- 111010111111 While your main goal of dis- cessing the World Wide Web. tributing a newsletter might be You can write about a variety g' of topics butto keepyour Caption r graphic. to sell your product or service, ptry picture or graphic. the key to a successful newslet- articles short. ter is making it useful to your Much of the content you put in readers. your newsletter can also be used for your Web site. Micro- Inside Story Headline This story can fit 100-150 internally,you might comment "To catch the words. upon new procedures or im- The subject matter that ap- provements to the business. reader's pears in newsletters is virtually Sales figures or earnings will show how your business is attention, place endless.You can include sto- ries that focus on current tech- growing. nologies or innovations in your Some newsletters include a an interesting field. column that is updated every sentence or issue,for instance,an advice You may also want to note column,a book review,a letter business or economic trends, from the president,or an edi- or quote from the make predictions for your torial.You can also profile new „ customers or clients. employees or top customers story here. If the newsletter is distributed or vendors. Inside Story Headline This story can fit 75-125 from which you can choose words. and import into your newslet- °• ter.There are also several Selecting pictures or graphics is tools you can use to draw an important part of adding shapes and symbols. W content to your newsletter. Once you have chosen an im- Caption describing Think about your article and age, place it close to the article. picture or graphic. ask yourself if the picture sup- Be sure to place the caption of ports or enhances the message you're trying to convey.Avoid the image near the image. selecting images that appear to be out of context. Microsoft Publisher includes thousands of clip art images Dedicated to Rural Community Values •+�.N} ��. PRSRTSTD SCANDI � U.S.PA IA PAIDID MinrignMEEM Scandia,MN 55073 City of Scandia Scandia Community/ Senior Center PO Box 128 14727 209th St. N. Scandia, MN 55073 Mailing Address Line 1 Mailing Address Line 2 Mailing Address Line 3 Mailing Address Line 4 Mailing Address Line 5 We're on the web! www.ci.scandia.mn.us City Council: Dennis Seefeldt,Mayor Back Page Story Headline 651 433-5999 Dolores Peterson This story can fit 175-225 here.You may want to refer 651 433-2229 words. your readers to any other Pete Crum forms of communication that 651 433-5034 If your newsletter is folded and • Mike Harnetty mailed,this story will appear ' you've created for your organi- 651 433-4883 on the back.So,it's a good idea zation. Regular Council Meeting: to make it easy to read at a You can also use this space to Third Tuesday,7:00 p.m. glance. remind readers to mark their Council/Planning A question and answer session €r, i calendars for a regular event, Commission Meeting: such as a breakfast meeting for is a good way to quickly cap- First Tuesday,7:00/7:30 p.m. ture the attention of readers. vendors every third Tuesday of City Staff: You can either compile ques- { + the month,or a biannual char- Anne Hurlburt,Administrator tions that you've received since ity auction. Brenda Eklund,Deputy Clerk the last edition or you can $ I' 1€ If space is available,this is a Colleen Firkus,Treasurer summarize some generic ques- l good place to insert a clip art John Morrison,Public Works tions that are frequently asked „meow image or some other graphic. Supervisor about your organization. Jim Schneider, Building Official "xz David Hebert,Attorney A listing of names and titles of Caption describing picture or Hebert&Welch PA managers in your organization graphic. Tom Peterson,Engineer,BRA is a good way to give your Dick Thompson,Planner,TKDA,Inc newsletter a personal touch. If City Office: your organization is small,you Phone: 651 433-2274 may want to list the names of If you have any prices of stan- Fax: 651 433-5112 all employees. dard products or services,you E-mail: mail@ci.scandia.mn.us can include a listing of those Office Hours:Monday through Friday 9 a.m.to Noon& 1 p.m.to 4 p.m. e Meeting Date: 3/20/2007 Agenda Item: (9, ig,) cv a City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: 1. Approve position descriptions for the following city jobs: • Maintenance Supervisor • Maintenance Worker(Full Time) • Maintenance Worker(Part-Time) • Deputy Clerk • Treasurer/Planning Commission Secretary • Building/Code Enforcement Official • Office Assistant 2. Establish pay ranges for the Maintenance Supervisor, Maintenance Worker(Full Time) and Building/Code Enforcement positions. 3. Appoint Maintenance Worker John Morrison to the new Maintenance Supervisor position, at a new pay rate. 4. Authorize advertisement for the following positions: • Maintenance Worker(Full Time) • Building/Code Enforcement Official • Office Assistant Deadline/ Timeline: The Council could choose to proceed with any of these actions immediately or refer to the Human Resources Committee if further study is needed. Background: Position Descriptions • At a workshop meeting on December 13, the Town Board and the incoming City Council discussed a number of personnel matters, including a proposed organizational chart, current position descriptions for various jobs, as well as revised descriptions for those jobs and proposed new positions. • For the maintenance positions, the most significant change is that one of the two full-time positions would become Maintenance Supervisor, with responsibility to give work direction to the other Page 1 of 4 03/15/07 public works staff. • The Deputy Clerk position has never been formally described. The new description outlines the duties as now performed by Brenda Eklund. This is a part-time position, 30 hours per week. • The Treasurer/Planning Commission Secretary position, now performed by Colleen Firkus, is fundamentally unchanged. This is a part-time position, 8 to 10 hours per week. • The Building/Code Enforcement Official position is new, and would replace services that are now contracted out. It would add new staff capability for monitoring construction sites and developments for compliance with all city permits and conditions, monitoring financial guarantees, receiving and investigating complaints about property maintenance and land use activities. Service and responsiveness to the public would be improved by having a staff member available to conduct inspections and to meet with them on permit and construction issues during the work day. This would be a full-time position, 40 hours per week. • The part-time (approximately 15 hours per week) Office Assistant position would provide general clerical support, to relieve routine tasks that now prevent the Deputy Clerk and City Administrator from performing other work. It will also be valuable support for the Building position. (There was a similar position prior to the retirement of Mary Hulleman in 2006.) Because of office space and equipment limitations,the hours cannot overlap with those of the Treasurer. Some scheduling flexibility would be expected, so that we could provide coverage during office absences and vacation/sick leave of other staff. Pay Ranges • Rather than setting a single rate of pay, I recommend that ranges be established to allow for starting pay to reflect experience of the new hire and to allow for some progression through the range based on performance. • The 2007 pay range for the part-time Office Assistant position was set at $10.60 to $12.78 per hour by the Town Board on December 19, 2007, when pay rates for existing employees were set. • The current pay rate for the Maintenance Worker(Full-Time) position for 2007 is $23.36 per hour. A comparison with other Minnesota cities (cities less than 10,000 population, Metro & Central regions) found a range of$14.86 to $19.70 per hour(2006 data). Adjusted by 3% (to estimate 2007 pay rates), the range would be $15.30 to $20.29 per hour. The current rate exceeds that range,partly because of the previous lack of any health care benefit, and probably also because the positions are and were occupied by experience, long-term employees. • There are fewer cities with which to compare pay rates for Page 2 of 4 03/15/07 Maintenance Supervisors or Lead Workers. Comparison with other cities found a pay range of$18.72 to $24.69 per hour(2006 data.) Adjusted by 3% (to estimate 2007 pay rates), the range would be$19.28 to $25.43 per hour. • The Building/Code Enforcement Official would be a full-time, exempt position. A comparison with other Minnesota cities (cities less than 10,000 population, Metro & Central regions) found a range of$48,765 to $62,426 per year(2006 data). Adjusted by 3% (to estimate 2007 pay rates),the range would be$50,227 to $64,298 per year. Budget Impact: Road and Bridge Fund—Both the vacant position and the additional cost of the new supervisor position impact the Road and Bridge Fund. Because we have had a vacancy for part of the year, and because the full-time position will be filled at a lower rate than paid the previous employee who retired, the salary and benefit costs are expected to be within the 2007 budget, even with the addition of health care benefits to the compensation package. General Fund—The part-time clerical position and the Building/Code Enforcement Official position impact the General Fund budget. The budget currently projects $105,000 in contractual services for building inspections. It is expected that the salary and benefits paid to new positions (for part of the year), and the start-up and other costs for the new positions will be more than offset by a reduction in the cost of contractual services. Some budget amendments will probably be necessary,to shift expenses among line items, but should be within the overall expenditure budget. It should be noted that while expenses will be within budget,revenues (building permit fees) are outside of our control and are continuing to be less than budget projections. However,there may be some advantages to phasing in the new building position while service demands are lower, and as the market recovers permit revenues should return to a level that will more than support the position. Recommendation: I recommend that the Council take the following actions: 1. Pass a motion approving the seven new job descriptions. 2. Approve pay ranges as follows: Position Minimum Maximum Maintenance Worker, Full Time $15.30/hr $20.30/hr Maintenance Supervisor $19.25/hr $25.50/hr Building/Code Enforcement Official $50,200/yr $64,300/yr Page 3 of 4 03/15/07 3. Pass a motion designating John Morrison as the Maintenance Supervisor, at the new pay rate of rate of pay of$24.36 per hour. This would provide a raise of approximately$2,000 per year in recognition of the additional responsibility, and still allow for the possibility of an increase based on performance at some point in time. (Health insurance benefits were also recently added as part of his compensation.) 4. Pass a motion authorizing advertisement for the following positions: Office Assistant, Maintenance Worker (Full-Time) and Building/Code Enforcement Official. If the Council approves advertisement for the three positions, I would propose to stagger deadlines so that we are not evaluating applications and interviewing for all three positions at one time. For example, the application deadlines could be set as follows: April 20 Office Assistant May 4—Maintenance Worker May 18—Building/Code Enforcement Official I propose to advertise all three jobs in the local newspapers (Messenger, Forest Lake Times and St. Paul Pioneer Press) and the League of Minnesota Cities website. An announcement would also be placed on the city website and in the city newsletter. For the Building/ Code Enforcement position, there may be additional professional newsletters that could be used to advertise. The specific schedule and procedure for interviewing candidates for each position would be set later. Attachments/ • Organization Chart Materials provided: • Position Descriptions Contact(s): Prepared by: Anne Hurlburt, Administrator (position descriptions and hiring) Page 4 of 4 03/15/07 City of Scandia ; `:. �: ; Organization Chart SCANDLN. mi nesota c 1 Advisory Committees Planning City Council' Consultants Contracts Parks and RecreationEngineer-Tom Peterson,BRA Other > ` J Planners-Dick Thompson& Berry Farrington/TKDA Attorney Assessor-Frank Langer Police-Washington County Sheriff David Hebert (Civil) Auditor-EideBailly Michael Welch Financial Consultants-Northland Administrator/ Clerk (Prosecution) J Securities Anne Hurlburt Bond Counsel-Kennedy&Graven \ ` C Fire / Parks , 1 Public Works Administration Chief Steve Spence Program Coordinator(PT) Maintenance Deputy Clerk Building/Code Firefighters Marty McKlevey Supervisor Brenda Eklund(PT) Enforcement Official Temp./Seasonal John Morrison(FT) Treasurer Vacant(FT) (26 PT On Call) J Employees(PT) } J Colleen Firkus (PT)j J 1 II I ' Mamtenance ' Mamtenance ' • • Full Time Part Time Seasonal(PT) Office Assistant Vacant William Poidinger Vacant(PT) \ / \ J Proposed, March 20, 2007 For City Council Approval, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: MAINTENANCE SUPERVISOR STATUS: Full-time (40 hours/week), regular position Normal working hours, per personnel policy Subject to emergency call-out or off-hour work assignments FLSA Non-Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Maintain roads in safe driving condition in all seasons of the year. Provide oversight and work direction for maintenance personnel to ensure that all city facilities including parks, buildings and drainage systems are safe and maintained in good condition. ESSENTIAL FUNCTIONS: 1. Maintain gravel roads including grading and blading, reshaping shoulders and hauling gravel, fill sand or other materials as necessary. 2. Maintain paved roadways including hauling materials and patching. Protect work sites and direct traffic as necessary. 3. Report on road conditions requiring special maintenance. 4. Plow snow and sand and de-ice roads. Coordinate activities of other personnel and/or contractors to ensure efficient and safe operations. 5. Maintain Community Center building interior and exterior, including kitchen equipment, minor plumbing and electrical repairs, painting, decorating and trash removal, and landscaping. 6. Clear, trim and mow road rights-of-way. 7. Establish and maintain road signage as per manual of Uniform Traffic Control Devices. 8. Install, maintain and remove street light decorations. 9. Work with utility companies to mark underground city utilities. 10.Provide information on maintenance and equipment needs for annual budget. 11.Perform mechanical maintenance of equipment including trucks, mower and lawn and landscaping equipment. 12.Maintain the public works facilities 13.Determine and perform preventative maintenance and safety checks on all equipment. 14.Attend safety meetings and other training as required. Page 1 of 2 Printed 3/15/2007 15.Give work direction, provide feedback and participate in performance reviews of public works staff. 16.Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of and skill in operation of heavy diesel and gas-powered construction equipment. 2. Knowledge of road construction and maintenance practices. 3. Ability to assess weather conditions and make judgment calls to perform required duties. 4. Ability to plan, communicate and coordinate maintenance activities. 5. Ability to make minor repairs and adjustments to equipment. 6. Building maintenance skills. 7. Mechanical aptitude. 8. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. 9. Agility to perform job responsibilities in climatic extremes 10.Ability to work overtime or be on call as necessary and assigned. EXAMPLES OF PERFORMANCE CRITERIA: 1. Roads are maintained according to adopted policies. 2. Maintenance workers perform as a team to accomplish objectives. 3. Facilities and equipment are maintained in a neat, clean and orderly manner at all times. 4. Equipment and labor are utilized appropriately, effectively and safely. 5. Communicates with elected officials, staff and citizens in a polite and courteous manner. 6. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Three years experience in road construction and maintenance work involving the operation of a variety of road construction equipment. 3. Valid class "A" driver's license and good driving record. 4. Supervisor or lead worker experience desirable. SUPERVISION OF OTHERS: 1. Maintenance Worker, Full-Time (1) 2. Maintenance Worker, Part-Time (1) Page 2 of 2 Printed 3/15/2007 Date of Revision: December 7, 2006 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: MAINTENANCE WORKER, FULL-TIME STATUS: Full-time (40 hours/week), regular position Normal working hours, per personnel policy Subject to emergency call-out or off-hour work assignments FLSA Non-Exempt REPORTS TO: Maintenance Supervisor City Administrator City Council PRIMARY OBJECTIVE: Maintain roads in safe driving condition in all seasons of the year. Under direction of and in coordination with Maintenance Supervisor, ensure that all city facilities including parks, buildings and drainage systems are safe and maintained in good condition. ESSENTIAL FUNCTIONS: 1. Maintain gravel roads including grading and blading, reshaping shoulders and hauling gravel, fill sand or other materials as necessary. 2. Maintain paved roadways including hauling materials and patching. Protect work sites and direct traffic as necessary. 3. Plow snow and sand and de-ice roads. 4. Maintain Community Center building interior and exterior, including kitchen equipment, minor plumbing and electrical repairs, painting, decorating and trash removal. 5. Clear, trim and mow road rights-of-way. 6. Establish and maintain road signage as per manual of Uniform Traffic Control Devices. 7. Install, maintain and remove street light decorations. 8. Work with utility companies to mark underground city utilities. 9. Perform mechanical maintenance of equipment including trucks, mower and lawn and landscaping equipment. 10.Maintain the public works facilities 11.Determine and perform preventative maintenance and safety checks on all equipment. 12.Attend safety meetings and other training as required. 13.Perform other duties as assigned. Page 1 of 2 Printed 3/15/2007 KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of and skill in operation of heavy diesel and gas-powered construction equipment. 2. Knowledge of road construction and maintenance practices. 3. Ability to make minor repairs and adjustments to equipment. 4. Building maintenance skills. 5. Mechanical aptitude. 6. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. 7. Agility to perform job responsibilities in climatic extremes 8. Ability to work overtime or be on call as necessary and assigned. EXAMPLES OF PERFORMANCE CRITERIA: 1. Roads are maintained according to adopted policies. 2. Maintenance workers perform as a team to accomplish objectives. 3. Facilities and equipment are maintained in a neat, clean and orderly manner at all times. 4. Equipment and labor are utilized appropriately, effectively and safely. 5. Communicates with elected officials, staff and citizens in a polite and courteous manner. 6. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Three years experience in road construction and maintenance work involving the operation of a variety of road construction equipment. 3. Valid class "A" driver's license and good driving record. SUPERVISION OF OTHERS: None Page 2 of 2 Printed 3/15/2007 For City Council Approval, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: MAINTENANCE WORKER, PART-TIME STATUS: Part-time (24 hours/week), regular position Normal working hours, per personnel policy Subject to emergency call-out or off-hour work assignments FLSA Non-Exempt REPORTS TO: Maintenance Supervisor City Administrator City Council PRIMARY OBJECTIVE: Perform a wide variety of semi-skilled tasks involved in the maintenance, repair and construction of parks, recreation facilities and the community center and grounds. ESSENTIAL FUNCTIONS: 1. Maintain three ball fields, Hay Lake Shelter and Monument, and Goose Lake public landing. Duties include cutting and trimming grass, dragging, brush and trash removal as needed. 2. Maintain Community Center grounds including the tennis courts, skating rink, warming house, fire hall and public works building. Duties include lawn care, landscaping, safety inspections and trash removal. 3. Community Center building maintenance. Duties include, but are not limited to, kitchen equipment maintenance, minor plumbing and electrical repairs, painting, decorating and trash removal. Install, maintain and remove street light decorations, Community Center decorations, both inside and outside the Community Center building. 4. Responsible for snow removal at the Community Center, city sidewalks, some public roads, fire hall and annex. 5. Road maintenance, including road sign replacement, trash and dead animal removal, inspection and removal of any road hazard such as fallen trees, limbs or brush. 6. Perform mechanical maintenance of equipment including mower and lawn and landscaping equipment. 7. Plow snow, and sand and de-ice roads, as needed during snow storms or emergency situations. 8. Assist with clearing, trimming and mowing for road rights-of-way as needed. 9. Read utility meters Page 1 of 2 Printed 3/15/2007 10.Determine and perform preventative maintenance and safety checks on all equipment used. 11.Attend safety meetings and other training as required. 12.Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of and skill in operation of equipment. 2. Knowledge of park and landscape maintenance practices. 3. Ability to make minor repairs and adjustments to equipment. 4. Building maintenance skills. 5. Mechanical aptitude. 6. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. 7. Agility to perform job responsibilities in climatic extremes 8. Ability to work overtime or be on call as necessary and assigned. EXAMPLES OF PERFORMANCE CRITERIA: 1. Maintenance workers perform as a team to accomplish objectives. 2. Facilities and equipment are maintained in a neat, clean and orderly manner at all times. 3. Equipment and labor are utilized appropriately, effectively and safely. 4. Communicates with elected officials, staff and citizens in a polite and courteous manner. 5. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Experience in landscape and building maintenance work involving the operation of a variety of equipment. 3. Valid driver's license and good driving record. SUPERVISION OF OTHERS: None Page 2 of 2 Printed 3/15/2007 For City Council Approval, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: DEPUTY CLERK STATUS: Part-time (approximately 30 hours/week) regular position Normal working hours per personnel policy, except some evenings for meetings and during elections FLSA Non-Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Serve as primary public contact for a wide variety of city functions and services, in the office and on the telephone. Serve as assistant to the City Clerk and perform a wide variety of administrative and office support functions. ESSENTIAL FUNCTIONS: 1. Receives visitors and answer the telephone, answering questions or directing individuals so as to provide them their needed information accurately and with minimum delay. 2. Provides clerical support using word processing and spreadsheet software to produce correspondence, reports and mailing lists; copies and distributes agenda packets for City Council and committees; processes and distributes mail. 3. Take charge of Community/ Senior Center for rentals and functions. Review rental agreement and collect damage deposit. Inspect hall after function to determine refunds. Provide keys and orientation to facilities to renters. 4. Serve as Deputy Clerk, attending and taking minutes at City Council meetings and other meetings as assigned; preparing, filing and recording official notices and documents; and, signing documents when the City Clerk is absent. 5. Assist in the preparation for and conduct of elections including processing voter registration, absentee voting, recruiting and assisting with election judge training, conducting diagnostic testing on voting equipment, and other election-related duties as assigned. 6. Assist with accounting and payroll functions; preparing bimonthly payroll including PERA, insurance and retirement deductions, State and Federal tax reporting, W-2's and 1099's; maintaining special assessment data; and preparing payment of invoices for City Council review and approval. 7. Assumes primary responsibility for maintaining and purging filing system in accordance with records retention policy and Data Practices Act. 8. Perform licensing functions and issue permits. Page 1 of 2 Printed 3/15/2007 9. Monitor needs and order supplies for office and Community Center. 10.Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Working knowledge of generally accepted office procedures and filing practices 2. Good skill level with personal computers and Microsoft Word and Excel spreadsheet software. Ability to learn and use other software as required. 3. Ability to develop and maintain general working knowledge of all city services and functions. 4. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 5. Ability to deal discreetly with confidential information. 6. Ability to prioritize work responsibilities and effectively utilize time. 7. Ability to communicate effectively both orally and in writing. EXAMPLES OF PERFORMANCE CRITERIA: 1. Public contacts are courteous and businesslike and the information provided is accurate and timely. 2. Work produced is professional looking, accurate and error-free. 3. Requirements of state laws and local ordinances and policies are met. 4. Has the capacity to provide services and information to the public and to perform assigned tasks with minimum direct supervision. 5. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Two years of skilled clerical or office support experience, preferably in a municipal government setting. 3. Valid driver's license and good driving record. SUPERVISION OF OTHERS: 1. Some direction may be provided to part-time or temporary office support personnel. Page 2 of 2 Printed 3/15/2007 For City Council Approval, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: TREASURER/ PLANNING COMMISSION SECRETARY STATUS: Part-time (approximately 10-15 hours/week) regular position Normal working hours per personnel policy, except some evenings for meetings FLSA Non-Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Responsible for accounting functions for City financial systems and investments, and reporting financial status to the Council. Serve as recording secretary for the Planning Commission. ESSENTIAL FUNCTIONS: 1. Make bank deposits of all receivables. 2. Enter receivables into computerized accounting system including coding, data entry, editing and balancing. 3. Reconcile checking account and investments monthly. 4. Responsible for choosing investment vehicles, within statutory and city guidelines, to ensure best interest rates possible for city monies, including negotiating rates. Track investments and report quarterly to City Council. 5. Assist with preparation of and monitoring of annual budget. 6. Create financial reports needed for tracking, analyzing and reporting city finances. 7. Serve as primary contact with auditor and accounting software vendors. 8. Invoice users of 201 Sewer Project and maintain records. 9. Attend Planning Commission meetings and prepare minutes. Maintain records of Commission actions. 10.Attend City Council meetings, budget hearings and other meetings as requested. 11.Perform various office support functions in the absence of Deputy Clerk or other staff, including receiving visitors and phone calls, answering questions or directing them to needed information. 12.Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of accounting and bookkeeping practices. Page 1 of 2 Printed 3/15/2007 2. Knowledge of municipal finance and investment principles and practices. 3. Good skill level with personal computers and Microsoft Word and Excel spreadsheet software. Ability to learn and use other software as required. 4. Ability to develop and maintain general working knowledge of all city services and functions. 5. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 6. Ability to deal discreetly with confidential information. 7. Ability to prioritize work responsibilities and effectively utilize time. 8. Ability to communicate effectively both orally and in writing, EXAMPLES OF PERFORMANCE CRITERIA: 1. Financial records are accurate and current. 2. Information provided to Administrator and City Council is accurate and timely. 3. Investments are appropriate and at favorable rates. 4. Requirements of state laws and local ordinances and policies are met. 5. Has the capacity to provide services and information to the public and to perform assigned tasks with minimum direct supervision. 6. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Four years of accounting or bookkeeping experience, preferably in a municipal government setting. SUPERVISION OF OTHERS: NONE Page 2 of 2 Printed 3/15/2007 For City Council Approval, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: OFFICE ASSISTANT STATUS: Part-time (approximately 15 hours/week) regular position Normal working hours per personnel policy FLSA Non-Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Provide a wide variety of office functions to support the Deputy Clerk, City Administrator, other staff and the City Council. ESSENTIAL FUNCTIONS: 1. Receives visitors and answer the telephone, answering questions or directing individuals so as to provide them their needed information accurately and with minimum delay. 2. Provides clerical support using word processing and spreadsheet software to produce correspondence, reports and mailing lists; copies and distributes agenda packets for City Council and committees; processes and distributes mail. 3. Assist with maintaining and purging filing systems in accordance with records retention policy and Data Practices Act. 4. Assist with licensing functions and issuing of permits. 5. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Working knowledge of generally accepted office procedures and filing practices 2. Good skill level with personal computers and Microsoft Word and Excel spreadsheet software. Ability to learn and use other software as required. 3. Ability to develop and maintain general working knowledge of city services and functions. 4. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 5. Ability to deal discreetly with confidential information. Page 1 of 2 Printed 3/15/2007 EXAMPLES OF PERFORMANCE CRITERIA: 1. Public contacts are courteous and businesslike and the information provided is accurate and timely. 2. Work produced is professional looking, accurate and error-free. 3. Requirements of state laws and local ordinances and policies are met. 4. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. One year of skilled clerical or office support experience. 3. Valid driver's license and good driving record. SUPERVISION OF OTHERS: NONE Page 2 of 2 Printed 3/15/2007 For City Council Approval, March 20, 2007 City of Scandia, Minnesota POSITION DESCRIPTION TITLE: BUILDING AND CODE ENFORCEMENT OFFICIAL STATUS: Full-time (40-hours/week) regular position Normal working hours per personnel policy FLSA Exempt REPORTS TO: City Administrator City Council PRIMARY OBJECTIVE: Administer and enforce codes and regulations relating to building construction, remodeling, zoning, subdivision, land development and property maintenance. ESSENTIAL FUNCTIONS: 1. Serve as the Building Official as defined by the Minnesota state building codes, including but not limited to reviewing and approving building construction plans, Issuing permits, conducting inspections, issuing correction and stop work orders, issuing certificates of occupancy, maintaining records, and recommending fee schedules. 2. Serve as the primary contact for the public regarding the Building Code and local codes and ordinances, including providing advice to applicants on approval processes and permitting requirements, and receiving and reviewing application materials. 3. Explain, interpret and provide guidance on all applicable codes to architects, engineers, contractors, developers, residents and others as necessary. 4. Coordinate application review and permit issuance with other governmental agencies (state, county, watersheds, and adjacent municipalities), city staff and consultants. 5. Provide technical advice and recommendations to staff, advisory bodies and the City Council as requested. 6. Monitor construction sites and developments for compliance with erosion control measures, tree preservation, conservation easements, architectural controls and other performance standards, as applicable. 7. Monitor conditions of approval, development agreements and financial guarantees for all zoning permits, subdivisions and mining permits. 8. Receive, investigate and document complaints regarding property maintenance, construction and other land-use activities. Page 1 of 3 Printed 3/15/2007 9. Coordinate enforcement actions with city staff (administrator, attorney, engineer, police department) and other agencies. Testify in criminal and civil matters as needed. 10.Prepare reports regarding permitting, inspection and enforcement functions. 11,Develop and maintain application forms, checklists and other materials to inform the public about code requirements and procedures. 12.Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: 1. Thorough knowledge of building, plumbing, accessibility, mechanical and general construction codes. 2. Knowledge of applicable federal, state and local laws. 3. Considerable knowledge of building design, construction and contracting practices, including carpentry, concrete and cement and plumbing; knowledge of zoning and subdivision regulations, inspection methods and enforcement. 4. Ability to develop and maintain an accurate understanding of the City's Comprehensive Plan, Zoning Ordinances, Subdivision Regulations and other city codes. 5. Skill in evaluating the quality and value of construction and remodeling projects. 6. Mathematical skills as applied to building construction principles. 7. Skill in handling customer complaints and general information requests regarding codes through phone and/or personal contacts. 8. Basic skill level with personal computers and Microsoft Word and Excel spreadsheet software. Ability to learn and use other software as required. 9. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 10.Ability to occasionally attend meetings or perform inspection activities on weekday evenings and/or weekends. 11.Ability to deal discreetly with confidential information. 12.Ability to prioritize work responsibilities and effectively utilize time. 13.Ability to communicate effectively both orally and in writing. EXAMPLES OF PERFORMANCE CRITERIA: 1. Ensures that all permits issued meet requirements of state and local codes and ordinances. 2. Permits are issued and inspections are performed in a timely manner. 3. Requirements of state laws and local ordinances and policies are met. 4. Records are accurate, current and efficiently maintained with information readily available, and reported in a timely manner. 5. Preparation of required and requested materials and reports is timely, thorough, and complete. 6. Public contacts are courteous and businesslike and the information provided is accurate and timely. Page 2 of 3 Printed 3/15/2007 7. Develops a positive relationship with residents, contractors and others. 8. Performs assigned tasks with minimum direct supervision. 9. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. 10.Expenditures are within budgetary limits. MINIMUM QUALIFICATIONS: 1. Completion of formal recognized course work in building inspection technology and administration or equivalent. 2. Certification as a Building Official by State of Minnesota is required. 3. Certification as Building Inspector and Plans Examiner by I.C.C. or equivalent credentials is desirable. 4. Must be capable of safely performing physical actions necessary to conduct inspections at, above or below ground level of construction sites. 5. Four years of responsible experience in construction inspection, preferably in a municipal government setting, or equivalent education and training. 6. Valid Minnesota Class "C" driver's license. SUPERVISION OF OTHERS: 1. Some direction may be provided to office support personnel. Page 3 of 3 Printed 3/15/2007 Meeting Date: 3/20/2007 Agenda Item: .L) ) , City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discuss process for City Administrator performance evaluation. Deadline/ Timeline: Background: • The employment agreement between the city and the Administrator provides that there will be an initial performance review after six months and annually thereafter. March 5, 2007 was the six-month mark. • I can provide examples of forms or other materials that have been used by other cities to evaluate their administrators, if that would be helpful. • The Council may wish to schedule a special meeting, which may be closed, to conduct the evaluation. Recommendation: I recommend that the Council discuss the process you would like to use to conduct the evaluation and determine what the next steps will be. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (administrator evaluation process) Page 1 of 1 03/13/07 Meeting Date: 3/20/2007 Agenda Item: 9. a) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive and discuss a letter from Robert and Betty Ann Sterbentz, 10860 191 St Street N., concerning the fence between their property and the Big Marine Lake Store. Deadline/ Timeline: N/A Background: • In 2006, a white plastic fence was erected by the owners of the liquor store(Pat Reicherts, Dave Herber and Vicki Herber) in 2006 on the south side of their property, abutting the Sterbentz's lot. The required permit(a Certificate of Compliance) was not obtained and the fence was located partially on the Sterbentz property. • The letter and the attachments document negotiations that went on between the property owners, which culminated in the fence being removed in December, 2006. • The Sterbentz's now request that the City compel restoration of the fence, on the liquor store property, to meet zoning ordinance requirements for screening. • Approvals given for this business in 2003/2004 included a conditional use permit from the Township and a Certificate of Compliance from Washington County. The latter permit references a site plan (see attached) which did not include any requirement for a fence. The minutes of the meeting or other information on file do not contain any references to fencing or screening requirements. The site had a long history of use for a commercial business and the application was considered a restoration of a prior established use. Recommendation: The Council should review the letter and give direction for any action to be taken. Should the City wish to compel installation of a fence, the procedure would be to call for a public hearing to consider amending the Page 1 of 2 03/06/07 conditional use permit to add a condition, which could then be enforced upon the owner. Attachments/ • Letter from Robert and Betty Ann Sterbentz dated February 23, Materials provided: 2007, with attachments • Minutes,New Scandia Town Board, October 7, 2003 • Washington County Certificate of Compliance issued January 30, 2004 • Site plan, Big Marine Lake Liquor Store Contact(s): Robert and Betty Ann Sterbentz, (651 433-3050) Prepared by: Anne Hurlburt,Administrator (sterbentz letter) Page 2 of 2 03/06/07 RECEPIED 10860 191 Street North FEB 2 ���� Marine On St. Croix, MN 55047 651-433-3050 CITY OF SCANDIA February 23, 2007 Mayor Dennis Seefeldt City of Scandia Scandia Town Hall 14727 209th Street N. Scandia, MN 55073 Subject: Marine Big Lake Store Dear Mayor Seefeldt: As you know, we have been in contact with you in the past on the issue of the white plastic fence between Marine Big Lake Store and our property; the fence was on our property except for about a foot of it at the east end of the fence. We were in contact with Pat Reicherts, Dave Herber, and Vicki Herber about this matter, (see attached correspondence). As of December 19th, they did remove the"above"ground fence but not the posts/cement in the ground, which now, we hope they plan to remove when the frost leaves the ground. They did state in their letter that we received December 15, 2006 that the posts would be removed by December 31, 2006,which the below ground posts were not removed. As you will recall the fence was put up without a certificate of compliance from either Washington County or, at that time,New Scandia township. We always stated that we wanted the fence to be relocated on to their property and not removed permanently. We need a fence between the two properties, since one property is commercial and the other is residential. We are requesting that you have your City Attorney write a letter to the owners of Marine Big Lake Store requiring them to reinstall the same type of fence that they removed, between the two properties, and list the consequences if they do not comply to the City Zoning Regulations. I have received from Washington County the Zoning Regulations regarding screening between commercial and residential properties (see attachments). I am sure you have similar regulations. There are two performance standards that we feel apply to this situation, they are marked. 1. (E) When a required off-street parking space for six ....(see attachment). Many days there are over six vehicles parked in their parking area, which includes cars, trucks, a boat and trailer and a tree trimming company, "Wright"parks at least 2 or 3 of their large white trucks there every evening and on weekends. I have photos of the above vehicles. 2. (B) Where any business or industrial use is adjacent to property zoned for residential use,that business or industry shall provide screening.....(see attachment). As I explained in the first part of this letter, Marine Big Lake Store is commercial and we are residential. There needs to be a fence (the same type of fence that was there) and constructed the entire length of the property line that runs west and east and south to north. This is a gas station that has four pumps which can service up to eight vehicles; lights are on all night, people driving in and out at all hours, and sometimes screeching their car tires; horns honking; debris from food and drink containers, bottles and cans on our property. Where the portion of the fence was up, there was very little debris. Where there was no fence,there was lots of debris, in fact, there is/was paper/plastic products way down into our swamp. We are constantly picking up debris, and now with no fence to stop any of it, I can just imagine how much more noise and physical pollution is going to happen. Please, put yourself in our shoes, living next to a gas station, especially this one. We would appreciate your immediate action in resolving this matter. Thank you. Sincerely, ,02/ ALI Robert Sterbentz Betty Ann France-Sterbentz Attachments: Correspondence (5 letters) Zoning Regulations (2) 18060 191 Street North Marine On St. Croix, MN 55047 651-433-3050 November 20,2006 Pat Reicherts Dave Herber Big Marine Lake Liquor Store 19261 North Manning Trail Marine On St. Croix,MN 55047 RE: Your White Plastic Fence Dear Mr. Reicherts and Mr. Herber: Concerning our letter of July 24,2006,where in we asked you to relocate the white plastic fence you put up on our property onto your property, it was not done. Dave Herber came over one day to discuss this situation, he admitted the fence was indeed on our property and asked what we wanted done. He said that you did not have any money to relocate the fence. We have a solution that will not cost anyone any money. It is: 1. You give us the entire white plastic fence and all the sections and other parts or hardware of fence that have not been installed. 2. Write a letter to us stating that you legally and at no cost give the fence to us and have the letter notarized. 3. We, in turn, will then install the rest of the fence. No further action will need to be taken. We are giving you 10 days or until November 30,2006, to give us your decision. If you choose not to agree to the above solution, we will then take legal action. Sincerely, 4761 --1 \ Robert Sterbentz Betty Ann France-Sterbentz ‘14, - 1 '3, - ,;.o c 1'm u.C'7�Y1 L�y� r t �LA, t� ynck_, -c:cy� cL�r r^mc� \ b c: Dear Bob and Betty, Thank you for your letter on the fence. The solution sounds great but we would like to add to it. What we propose is to co-own the fence with you. What we would do is split the cost of the installation of the remainder of the fence, to be done in the spring. In doing so,we all would sign an agreement that would say we co-own the fence and that all maintenance and repairs would be split equally between both owners. In the event of removal or replacement of the fence it would be agreed upon by both owners. Thank You, Pat Reicherts Dave Herber Vicki Herber S, Y\c,, - c C'_ \ .EA\e_� _T_C, '4 ,i_ t c C c--' 10860 191 Street North Marine On St. Croix, MN 55047 December 15, 2006 Pat Reicherts Dave Herber Vicki Herber Big Marine Lake Store 19261 North Manning Trail Marine On St. Croix, MN 55047 Re: The White Plastic Fence Dear Mr. Reicherts, Mr. Herber and Ms. Herber: We received your letter on December 1, 2006,with your response to our letter of November 20th, 2006. Concerning your letter and what you propose. We will not be co-owners of the white plastic fence that is already on our property. Our proposal still stands,you give us the entire fence and all the other sections,parts and hardware for the fence that has not been installed. We will install the rest of the fence at our expense. Upon this agreement,we will complete a bill of sale for the fence. The fence issue will then come to an end. We are giving you 5 days or until December 20`h 2006 to response to our proposal. We have consulted with an attorney and if our proposal is not agreed upon we will then be taking the next step. Sincerely, Lemtliiihe" Robert Sterbentz Betty Ann France-Sterbentz 1\x4,<. -tLAA `,Z:C C \C'NLk 01! ;W� C, 4\ c wv� J r \5 C"�Or, Dear Bob and Betty, We have made arrangements to remove the fence panels by Dec. 21, 2006. The post will be removed by Dec. 31,2006. We never put up this fence to encroach or cause anyone any harm. We will remove the fence and sell it. Sorry for any inconvenience this may have caused. FYI: There is a lot of buckthorn on your land. Washington county has a 2 pullers with no rental fee, but there is a waiting list for them. I would think it would be tough to pull out by hand or with a puller. A skidsteer or herbicide might be the easiest. Buckthorn has taken over our area and should be eradicated. Enclosed is some good information on it. Thank You, Pat Reicherts Vicki Herber Dave Herber 10860 191st Street North Marine On St. Croix, MN 55047 December 15, 2006 Pat Reicherts Dave Herber Vicki Herber Big Marine Lake Store 19261 North Manning Trail Marine On St. Croix, MN 55047 Re: The White Plastic Fence Dear Mr. Reicherts, Mr. Herber and Ms. Herber: Thank you for your letter that we received in the afternoon of December 15, 2006, stating that you will be removing the fence panels by December 21, 2006 and the posts by December 31, 2006. Thank you for the information on Buckthorn, we appreciate your concern. I am assuming,when you stated that you would be removing the post on December 31st, that you also mean that the posts and concrete below ground level too. Then filling the holes with dirt and putting the land back to it's original land form.. Is there any parts of your water sprinkling system on our land? If so,we would appreciate you, take care of that issue too. One last issue, on the east end, and to the north of your property there is a very large pit right on the property line (on your property),when it rains the pit fills up and then drains across our property to the swamp. It is starting to create a wash out or ditch going down the hill. This needs your attention or we will be contacting the Washington County Land Management. Thank you for your cooperation on these issues. Sincerely, , e /2 ° er Robe terbentz Betty Ann France-Sterbentz 14-00-: U.\(4,.,06)1'00 0.0e cs:k .- R¢-Ck'V c9, ` 7 Chapter Two—Zoning Regulations + Part 3—Performance Standards Effective 10/20'97 (I) Fire access lanes shall be provided as required by the building or fire code. The purpose of this section is to 1.10 Screening protect and buffer adjacent uses. (1) Applicability. These standards apply to commercial/industrial, nonresidential uses. (2) Performance Standards. (A) Screening shall be required when: 1. Any nonresidential commercial-industrial off-street parking area contains more than four(4)parking spaces and is within thirty (30)feet of a residential use. 2. Where the driveway to a nonresidential parking area of more than six(6)parking4.11 spaces is within fifteen (15) feet of a residential use. ell (B) Where any business or industrial use(structure, parking or storage) is adjacent to property zoned for residential use, that business or industry shall ell provide screening along the boundary of the residential property. Screening shall also be provided where a business,parking lot or industry is across the street from a residential zone,but not IPI on the side of a business or industry considered toell be the front. (C) All exterior storage in commercial/industrial areas shall be screened. The exceptions are(1) merchandise being displayed for sale; (2) materials and equipment currently being used for construction on the premises; and(3)merchandise .11 located on service station pump islands. (D) The screening required in this section shall consist of earth mounds,berms or ground forms; fences and walls; landscaping(plant materials)or landscaped fixtures (such as timbers)used in combination or singularly so as to block direct ell visual access to an object. es The purpose of this section is to 1.11 Siam protect the natural scenic beauty of roadsides in Washington County. (1) Nonapplicability. The regulations contained herein do not apply to signs painted, attached by adhesive or otherwise 30 Washington County Development Code el Effective 10/20/97 Chapter Two—Zoning Regulations ❖ Part 3 — Performance Standards Parking spaces for uses outlined above may be reduced if a detailed parking analysis is provided and approved by the Zoning Administrator. Design &Maintenance of Parking (4) Design and Maintenance of Off-Street Parking Areas in Areas in Commercial Districts Commercial/Industrial-Rural and Commercial and Industrial-Urban Districts. (A) Parking areas shall be designed so as to provide adequate means of access to a public street. Such driveway access widths shall be in accordance with the State of Minnesota Highway Department Standards, but in no case shall they exceed thirty-two(32) feet in width or less than 24 feet in width. Driveway access shall be so located as to cause the least interference with traffic movement. (B) When the calculation of the number of off-street parking spaces required results in a fraction, such fraction shall require a full space. (C) Any lighting used to illuminate an off-street ' parking area shall be in accordance with Chapter Two, Part 3, Section 1.8 of this Development Code. ' (D) All open off-street parking areas designed to have head-in parking along the property line shall provide a bumper curb not less than ten (10) feet from the side property line. (E) When a required off-street parking space for six (6) or more cars is located adjacent to a residential district, a fence or screening not less than four(4) ' feet in height shall be erected along the residential district property line. (F) It shall be the joint responsibility of the operator and owner of the principal use or building to reasonably maintain the parking space, accessways, landscaping and required fencing. (G) All off-street parking spaces shall have access from driveways and not directly from the public street. r (H) No parking space shall be closer than ten(10) feet to any building. Washington County Development Code 29 3Y. New Scandia Planning Commission October 7, 2003 Page 3 Lot Size variance from 2.5 acres to 1.4 acres for the construction of a porch and garage on the grounds that the plight of the landowner due to lot size was not created by the tit landowner. Conditions are 1) all lots must be combined into one tax parcel,2)the building on Lots 9 and 10 is to be removed by May 1,2004,3) must meet sideyard setbacks of 10 feet,and 4) property owner must submit a certified check of$2,500rto the Township to be 4 held until May 1,2004 or until the garage on Lots 9 and 10 is removed,whichever is sooner. - Nancy Madden made a motion to approve the Planning Commission recommendations. Lisa Crum seconded the motion and motion adopted unanimously. Patrick Reicherts-CUP to Operate Big Marine Lake Store 71, Planning Commission recommends to the Town Board to grant the variances to Patrick Reicherts to operate Big Marine Lake Store, 19261 Manning Trail,Marine,MN 55047. Part of the SE'A of Section 30. To operate one year with primary use being off-sale liquor with secondary use of bait,general groceries and gasoline. It was also recommended that variances for exiting conditions of Lot Size 2.5 acres to 2 acres,Sideyard 10 feet to 7.5 feet, i and Road Setback 40 feet to existing be approved on the grounds that the property has a ,,history as a general store/retail sales. Conditions are 1)Do Not Enter signs on north easement access and clearly marked No Parking,2) obtain a license to sell Off-Sale Liquor, 3)approval of septic system by the County,4) obtain permits for storage and handling of flammables, � � 5 County approval of road entrances and exists,6) meet Township and County signage requirements,7) meet Township and County lighting requirements,8) where possible retain or enhance historic nature of building,9) proposed addition and r outbuilding construction to mirror existing structure, 10) reasonable business hours shall be established, 11)Township parking standards shall be met as shown on site plan dated :"41 September 25,2003,and 12) landscaping is done according to site plan submitted. Findings t ; "` are it is a welcome and reasonable use of the property. Michael Hinz made a motion to approve the Planning Commission recommendations. Blair Joselyn seconded the motion and motion adopted unanimously. Meeting adjourned. g J _; # Dolores Peterson New Scandi ownship Clerk srz ',,yc0 WASHINGTON COUNTY, MINNESOTA 0 Department of Transportation and Physical Development SURVEY/ LAND MANAGEMENT DIVISION o 4. 14949 62nd Street North, P.O. Box 6 Q t Stillwater, Minnesota 55082-0006 NJ Phone:651-430-6875 Fax:651-430-6888 Primary Geocode : 3003220430001 Permit Number : 0010-04002 Applicant Name : Pat Reicherts Township : NEW SCANDIA Owner Name : Same Issued By : O'Donnell Owner Address : 11133 189th Street North Marine on St. Croix,MN 55047 Permit Fee : $ 150.00 Contact Phone# : 651-208-6653 Amount Due : $ 150.00 Project Legal Desc: P/O W1/2-SE1/4,Sec.30,T32N,R2OW COPY FOR: TOWNSHIP OFFICIAL , PERMIT TYPE Certificate of Compliance-Commercial Permitted Use : Addition to commercial building Authorized Work/Special Conditions for Project Address: 19261 Manning Trail North Marine on St. Croix, MN 55047 1. This permit allows for an addition to an existing commercial building. The use of the building shall be for a convenience store with gasoline pumps and a liquor store. Any change in use shall require a new permit. 2. Improvement must take place in accordance with the site plan submitted. 3. Grading and drainage improvements must take place in accordance with the grading plan submitted dated as revised January 6, 2004. 4. Landscaping must be completed in accordance with the plans submitted. 5. An on-site septic system must be installed in accordance with a permit issued by Washington County Department of Public Health and Environment. 6. Lighting in the canopy over the gas pumps must be recessed. 7. Any free-standing light fixture shall not exceed 25 feet in height and shall be at least 5 feet from any property line and 10 feet from a road right-of-way. All lights shall be shielded. The luminaire shall contain a cutoff which directs and cuts off light at an angle of 90 degrees or less. Before lights are ordered,the owner shall submit specifications to Washington County for approval. All other standards of the Washington County Ordinance pertaining to lighting shall be met. 8. One accessory building is allowed as indicated on the site plan. The building shall only be used for storage related to the convenience store and apartment upstairs. No other business is allowed in this building. Leasing or renting the building for storage or any other use is prohibited. 9. All trash shall be stored inside a building or entirely screened from the road and all property lines. 10. All conditions imposed by New Scandia Township and Carnelian-Marine Watershed District shall be adhered to. 11. A separate sign permit is required for any signage proposed. 12. This permit shall be reviewed annually. After commencement of business activities, if the Washington County Zoning Administrator determines additional conditions are necessary,they shall be made a part of this permit. 13. Prior to a certificate of occupancy being issued the owner shall contact Washington County for inspection to assure all improvements are completed correctly. The building cannot be occupied until approved by Washington County. Violation of any condition of this permit may result in revocation of said permit and/or prosecution. 01/30/04il)',67-&L 0617211)1)//_) g3 PERMIT ISSUE DATE SENIOR PLANNER/ZONING ADMINISTRATOR' We accept the conditions of this permit.We understand that an -chang from these p ans m st-bed resubmitted for approval. . /67/1 V ‘4.-(--z--b DATE APPLICANT/OWNER or REPRESENTATIVE J:\Landuse\PermitDB\Permits\001004002.doc January 30, 2004 - --------_` _ :-__.DRIVEWAY 3.'."-. -\- EASEMENT - HULT&ASSOCIATES. INC. 3-FT WIDE ':.. ENGINEERS.PLANNERS,SURVEYORS. CURB ISLAND &HEM AND DEUNEA70R5 I - , \ — ..... FOREST LR..Lm 55025 I 651.16.3130 ERA,nucratern,cou -WELL *NA Z{, -EXISTING ?i ti La.,( I`t�;;. SIGN __11111111111111111111111101 - sr EXISTING MINA EXISTING J z' 1 _ 0- BUILDING BUILDING Pat Reicherts 3 f ' "'f w PROPOSED i r F 12 • ADDITION u 0 1 vn \ "ti ry _,.I PROPOSED POLE SHED • a N ,� I I 'f' "� 22- Project i El d I O ;- NPOS D 4 1TALIS I _! tV: , \/ 5 ST LS 4 Big Marine Lake Store az w I J ? 1 I.V. '^�k�- -;YP New&media Township,MN i/i 1 1 Z Ed r 11G •V t , PROPOSED--�\ -I B�4 WOODED Sheet The Z o �'" \1' ' y„ PROPANE _ ---" SLOPE g La o- 1..;_�•� TANK U> 7 Site Plan 2a-- . . z I {)PUMPS 0 I r m i R ,--i ®RC 2 Z F'� I":VellfY IMI r ema em P ad 6r L3 i T�.r 1, ,, k - 1 I Fv1M3 ®ERG 1 1 an 6 hY tKelxa a C wl •�l h" Lied Inc bin el Ina at el Y.rieL.T TEL. PED. TO _ '.1‘...)., 1,,`� BE RELOCATED h ,c^' itPNKS PROPOSED ONowH.le 7mt+t,en.on� 1�'"�s'i "'•-1 '-.r:.1 .nr�4^ SEPTIC AREA Bole 10/gl/p3 wem a .1m I I BOAT AN$J TRAILER,PARKING 5 - i :x E20 • 4,�/�+1��/��-LI • BOR 1 Dm., sec !�� S Gy ti ® BOR 2 �•W�IaJJ Dole 9/27/03 A\ A\ //a\ /A\ PROPOSED PINE ,w. O Rf TREE SCREENING (8 TREES) ---__ rle. Bole By Rom.* TABLE OF CONTENTS SHEET 1: SITE PLAN LEGEND SHEET 2: GRADING PLAN 1.' TREE TO BE REMOVED NORTH SITE COVERAGE CALCULATIONS: . TREE TO REMAIN — TOTAL LOT AREA: 94,700t S.F. 7:2, POWER POLE 0 10 20 40 Bo TOTAL PROPOSED IMPERVIOUS AREA: 46,400± S.F. ® TELEPHONE PEDESTAL Sheet PROPOSED IMPERVIOUS AREA IS 49% OF THE TOTAL LOT AREA O° PROPOSED LIGHT 1/ 2 HULT FILE NO.: 03224(30.3220) /4sli 7 ! 31c, SC A a A n nes _ © ta March 6,2007 Robert and Betty Ann Sterbentz 10860 191st Street North Marine on St. Croix, Minnesota 55047 Dear Mr. & Mrs. Sterbentz: This letter is to acknowledge your letter dated February 23, 2007 to Mayor Seefeldt, concerning the fence between your property and the Big Marine Lake Store and your property. The City Council will review your letter at their meeting on March 20, 2007. The meeting begins at 7:00 p.m. in the Board Room at the Scandia Senior Community Center, 14727 209th St. N. You are welcome to attend. Please call me if you have any questions. I can be reached at 651 433-2274 or by e-mail at a.hurIburt@ci.scandia.mn.us. Sincerely, Anne W. Hurlburt City Administrator cc: Mayor Dennis Seefeldt 14727 209`h St. N. PO Boa 12R Scandia, Minnesota 55073 Phone (651 ) 433-2274 Fax (651 ) 433.51 1'' http.Uouo'w.c.i_scandia.mn.tic Page 1 of 2 Anne Hurlburt From: Patrick Reicherts [twincitie@yahoo.com] Sent: Tuesday, March 20, 2007 12:41 PM To: A.hurlburt@ci.scandia.mn.us Cc: vherber@mmegroupinc.com Subject: Big Marine Lake Store Screening Attachments: store pictures 026.jpg; store pictures 008.jpg To: The City of New Scandia. From: The Owners of Big Marine Lake Store. It has been brought to our attention that there have been issues been brought before the city about our store for the screening on the south side of the property. To respond to this issue. We feel we have adequately met and exceeded all requirements for our site plan. When we first started the project it was not required to spend the extra money to bring in the largest Tree spade available to move our existing 30' trees in the back of the lot to be positioned behind Bob and Betties house. This cost was and extra $250.00 per tree. We could have spent $60.00 per tree to meet our screening requirement. One day Bob and Betti came home and there were towering pine trees bordering their back yard. The next step we went out of our way to install a fence bordering the property. After about six months, I got a call from Ann at Washington County, saying the neighbors think that the fence is on their property and that I moved the stake that was up. I told her that I would call the surveyor. I talked to Torrey at Hult Surveying and he came out and dug up the metal rod and it looked like it had been run over by excavation equipment. He also said that the property line for both of these properties was overlapping and the stake might not be the actual. They just sided more for the neighbors due to the new construction. The stake showed that about 100ft+/- was on their property. We contacted Bob and Betty, via letters to let them know maybe we could work out a solution. About a week or so later I got another call from Ann at Washington County. She said that she had our site plan out and that we never got a fence permit and that I should apply for one if I want to keep the fence. So, we just spent$5000.00 on a fence that benefited the neighbors and now it has to go and who knows who owns the actual 3'-5' of land in which our properties border. We just wanted the issue resolved. The neighbors said it would be ok if we gave them the fence,they would put up the additional fence at their cost. We replied with co owning the fence with them and splitting the cost of putting up the additional fence. If we gave them the fence they could take it down and sell it or paint it some color we didn't like. We would lose all rights to a fence we paid for. We told them we would just take it down and sell it. They replied make sure you take out the footings and I think your sprinkler heads might be on our property too. Needless to say the fence was chain sawed down and the poles that were attached to the panels are all wrecked. Some of the panels were twisted and wrecked also. In the spring we will be removing the concrete footings, filling with dirt and repositioning our sprinkler heads. The Pine trees are maturing very fast and before you know it you won't be able to see the house at all. Part of the problem is there is a large quantity of buckthorn on their property killing all of their under brush and trees . If that were removed maybe they could plant some maples, oaks, pines. We have no more room on our side with the way the pines widen out when they grow. We feel the City Council should turn down the request to add a condition to our site plan,because the screening area has been met with adequate trees that was approved by the Township and County several years ago. I have enclosed a couple of before and after pictures of the trees that we moved for screening to the south side of the property. Thank You, 3/20/2007 Page 2 of 2 Pat Reicherts Dave Herber Vicki Herber Expecting? Get great news right away with email Auto-Check. Try the Yahoo! Mail Beta. 3/20/2007 • ,,, , •—:.- ,, 4 .x � �r R i s r% t � 'Y Iii...:. 4I •• l _ it `` . y� -b �` .`ice f�' �h .iN ¢ �xa'i. `` ' ., �>_ , :I.;,,N4.', ....:\'`‘.:,,,,..,..ii „Ili .1. . - ''''' .. Vii;%;4.-10jeltiCial-- '11. # o„ i ‘'t , t .; '4.,_..'4.'..., ' ' "%, ' '' ." 1'4'' "---t..":3 '% % c'.'NI:6.17.i, 470,11.c ..' , t.\'. • ; :.,-, it, I, ,_.,,,;-.... ,_‘• 7* ' -*", ' ::*.:*...ittalk, -,-,4 f .!' ' : '... i'Al ' * k 4ii 4. ,44 , ,.. , . . - ,• ..„,„hlIPPd-N "ci ,..- ' itv,x -4. ,,','-' i i \''. .. i,:',,,, .....-s--- . • . - ' 1..iik-,L,l'a-vi.ck,44701,,,. \ ',‘ . ...liii1Iii. i i• :,,,t '4"41-..t%N.i''' '.%, lk. .,,,4 fp, 4.!. il, -- , .9.. ,..V s A It'ILA '04 It? ifA , ,t wt„.- . ]fir 'b , , * .4 4 T si % x h «I fi1r.: /ram -- ':- , ..; , ••1A.-•-k-, • trai - , --,, - . 1 , 'se ,1,..*: ki....*;!..b4,'„;** •*,...*'- ..„''',1S., 'PA 1 'AV R.4.V...ilit! J.,. . ''''''*• !.: laP"ni '; 11% 4t takk-' lot ,...v.:%.,'..•,;;„,,,'..-.."!.f.....z....." r...,,, .-itv,24,,, ..,b(-.1., ..., •Witilii;....wItt -- -i*,.....,i......,,,i,i •',.... :-.....' .), •. '--,,, --.:.,•%., ,1, 4.-.,..r.-ipir,;\.:),..,tytkIlk •'.1.,..4"" , '.",vld r i.,-N#4*. i'l;.l' ,eis, •f. .., . .• itt441/4 :.i.„, ,,,,,,,;. .....,..... • . ,11,4„,-4,..,,,,,,,\N , .i.,lra,l j•k i ''.' -"i,..,e,41 .-... -.04 4* ...'•,_4. •• -.'90'•1 1' ..-• ', ' i- ..• ' 'ot,. .... . ,'., -ii.1„.„:„.../Ntit. ; 4:: Aityri.. IT.. . I,,.!...4, • -4114, 4 • ---- '' . .., . ''''*".r•':***4... *. '.4"-' -* .`44:,tritipp t tl. '.A 4,1tItill ..,',.., '.-1.'4 Illii `..., ..:*-i," ...ie.. ' ' , xs ''. ',, .*....%- ,.-.%* :...1 .,,,4%.1 .1. ,..t- •''. A 4'. *-.' '4** "tt *....".. ."*.*4'e".. • ;.‘"! 4... ' t . ....! * * ., 4'1,4. .0:«*'•:" „ ...**• '4. ' '* ' ..4.4;,*,, ..,;,. • .4. '''.' * -I. ''''''''' L.: ',%' - i44.'. . :,-..-. :' "?' it4:t......"..'* . s .'' ','': '4'4 ' ;• '1. '..i.",' . ' 1: . . ...; ',...,*„ . *. ' . :i.- ,' '' '..*' . .., .I sil '- jr .,, .) , ..„ I " $ 1.1 Illi*. .,.7,. 'V Vi.' ' f.,i4.0 ,`C:. i., • . t.,,. „.1 .' 4-to, ' - - ,....,704"....•-. • - - ilte %6.,,,:', , , , CI 11 Iti.:-' ., - , • .., ,olttt . ... - I 8 I . , - -- ÷ I.:' .„, . ,00ttwfr ..... .. ., . ' ) ' * 4 — ''''''''-'"'' ' , i‘ .., X...42‘1,_i •:„,,, * ,. , - .., Meeting Date: 3/20/2007 Agenda Item: 9, h) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Consider the application of White Rock Ranch, LLC/Mark Youngdahl for a preliminary plat for White Rock Ranch(2007008) postponed from the March 6, 2007 meeting. Deadline/Timeline: 120-day review period expires June 13, 2007 Background: • This project consists of 14 lots on 105.2 acres located on the east shore of White Rock Lake, straddling the border of Scandia and Forest Lake. Six of the lots are located at least partially on the 25.6 acres of the site within the City of Scandia. All of the public improvements for the subdivision are within the City of Forest Lake. The Forest Lake City Council approved the preliminary plat on February 26, 2007. • The Planning Commission held a public hearing on this application at the March 6, 2007 meeting, and recommended approval of the preliminary plat subject to a number of conditions. • The City Council discussed the application and decided to table the request until the full Council could be present. • Council members present at the meeting expressed concerns about protection of and impact upon wetlands, and asked that the applicant consider addressing water quality by filling or berming drainage ditches on the site, and/or prohibiting farm animals from areas near the lake. The need for landscaping to screen home sites on the lakeshore was also discussed. • Following the March 6 meeting, the developer proposed some changes to the plat in a letter dated March 15, 2007 (attached), as follows: o The building sites on lots 5 and 6 would be moved to the west, toward the street and away from the lake. The developer believes that this would eliminate wetland impacts and impact on significant trees and woodlands,by eliminating the driveways through the wetlands and treed areas of the site. (This would need to be demonstrated by revised plans prior to final plat approval.) o Covenants would prohibit livestock grazing and limit the amount of manicured lawn within the Scandia boundary, in Page 1 of 2 03/15/07 order to protect water quality. o The developer would work with the watershed district to consider changes to the ditches and wetlands,providing that it would not alter the site engineering. o The developer would give the City of Scandia $10,000 to be used for future water quality improvements. • Plans, including revised landscape and tree preservation plans, reflecting these changes would be prepared and submitted prior to final plat approval. Recommendation: Unless the Council identifies additional issues that need to be addressed prior to preliminary plat approval, staff recommends approval subject to the conditions contained in draft resolution no. 03- 20-07-02, attached. The draft resolution includes underlines and strikeouts to indicate where text has been added to or deleted from the conditions as recommended by the Planning Commission. Attachments/ • Location map Materials provided: • Excerpt of draft City Council Minutes from 3/6/07 • Letter from Mark Youngdahl received 3/15/07 • Draft resolution 03-20-07-02 • Preliminary Plat Contact(s): Mark Youngdahl, Senn and Youngdahl 651 351-1450 X102 Prepared by: Anne Hurlburt, Administrator (white rock ranch prelim plat) Page 2 of 2 03/15/07 I f-;''' R21W�R2OW RI9W • F O���Y777U ARE HERE ,,': T32N - 32N • FOREST;LAKE • SCANDIA • .'i'' T31 N _j J}T3I N ^ J. T . S. T30N T30N • T29N ! — T29N y • • • , •I • • • • • • T27N }O._"___t-- T27N r .• / • • • • • • \N.... ... \ •. • l R22W R21W R20W \\ • :• r Vicinity Map \ 1./ , , , • . \ \ Kock.. :I N,„: :I .N.,..,.‘\,10.„: .•:.\,..,,„...„ . , .: , 1 \ \\\.‘\,\.,:. \ \\N. 1-0 4, i i 4::...., , • •, •.. la \ „:„., 1 „. . , \ ..., ., :,,,..,...;.....„ d__, , ,„ .,, • • \,. ... . .\ , ‘, \\\\ ,.:! s___. r,_:: ) • • • • \ \\ ,, • .. • • • • J . '•••••••••''''••••••• ..•"• .I : 1 ���101-11;• '1�"I w! • • J '. .00 ! • 11111.__ ...,„ ,, _....... ir . • • Scale in Feet • •1 ,. • This drawing is the result of a compilation _ • i • and reproduction of land records as they ' _ I - appear in various Washington County offices. i • ' • The drawing should be used for reference I •`, • - • -„ purposes only. Washington County is not ___ - ' I • • • • responsible for any inaccuracies. • II Parceldata basedon information Source:Washington County Surveyor's Office. • )---------- ----"•: --k_ • Phone(651)430-6875 • d t AS400. -- --...--,�._._.____ .. ----- --------------- current through:December 31,2006 Location Map 1 Map printed: February 14,2007 ‘‘,/,,h7;leAl: le ,,e1.407/17,1;/: '1:4°I. .a2a a70f. 1 Scandia City Council March 6, 2007 Page 3 WHITE ROCK RANCH, LLC : PRELIMINARY PLAT Mr. Mark Youngdahl presented the request to divide 105 acres, with 25.6 acres in Scandia, into 14 residential lots, with the original homestead remaining on Lot 3, Block 2. There would be three new homes and the existing farmhouse in Scandia, but no new roads in Scandia. There would be some wetland impacts on Lots 5 and 6 with mitigation on Lot 4. Preliminary Plat approval has been received from the Forest Lake Planning Commission and City Council. Planner Farrington presented her findings and recommendation for approval with conditions. Mayor Seefeldt stressed the priority that White Rock Lake has been given the past years in regards to water quality improvement. The town has viewed this area as a very sensitive piece of property and has taken many steps to minimize degradation. Mayor Seefeldt would like the developer to consider addressing the concerns of water quality protection through restrictive covenants. These could include excluding farm animals from the lots along the lake(Block 2), and filling or berming the ditches on the southeast portion of the property to reduce run-off into the lake. Mr. Youngdahl felt that these were reasonable requests and would address them at the next presentation. Mayor Seefeldt would also like the landscaping plan to show screening on the lake lots. Planning Commission recommended to the City Council that they adopt the draft resolution submitted with the staff report to approve the preliminary plat of White Rock Ranch dated February 12, 2007, with the conditions and findings as drafted, with the following changes: Add Condition 12 "That the Covenants state that owners of Shoreland lots apply best management practices as recommended by the watershed district", and Condition 13 "That two existing barns would be removed from Lot 3 to meet accessory structure standards." Dolores Peterson made a motion to table a decision on the preliminary plat of White Rock Lake until a full council is present. Pete Crum seconded the motion and motion adopted unanimously. The applicant was advised to submit the requested materials on the livestock issue, ditch engineering, and a revised landscape plan to provide for screening on the lake lots. ORDINANCE 102 -- AMENDMENT TO DEVELOPMENT CODE REGARDING SAFETY REQUIREMENTS FOR SWIMMING POOLS Planning Commission recommended to the City Council to amend Chapter 2, Section 10.31 (2) (I) of the Development Code regarding safety requirements for swimming pools to state, "A structure or safety fence of a non-climbable type at least four(4) feet in height, with a self-closing and latching gate shall completely enclose the pool,but shall not be located within any required yard areas. " Christine Maefsky seconded the motion and the motion passed unanimously. Pete Crum made a motion to accept the recommendation of the Planning Commission to adopt Ordinance 102 Amending Chapter 2, Section 10.31(2)(I) of the Development Code RE: White Rock Community TO: City of Scandia In response to and in consideration of the concerns raised in our public hearing on March 6, 2007, White Rock Ranch, LLC will include the following plan changes to our currently proposed layout. We would anticipate that these changes would be incorporated as conditions of receiving preliminary plat approval in the forthcoming March 20, 2007 City Council meeting. 1. Reposition the building pad on Lot #5 to the knolls just west of the proposed wetland mitigated crossing shown on the plan. 2. Reposition the building pad on Lot #6 to the very south westerly corner of the lot. 3. Eliminate the possibility of grazing livestock on any of the property in Scandia by including this provision in our Community Covenants. 4. Restrict the amount of manicured lawn area to 1.5 acres within the Scandia boundaries. 5. Allow the Watershed District to make decisions regarding berms filling any wetland providing that those decisions would not alter the currently proposed site engineering. 6. A $10,000 donation will be gifted to the City of Scandia to pay for any future berms that the Watershed District would approve, all or in part, or for any other water quality programs that the City of Scandia would chose. The effect of these proposed changes would be as follows: 1 . Eliminate woodlands restoration requirements. 2. Eliminate wetland crossing requirements without limiting property owners access to the lake. 3. Shift driveway construction out of the development approval and into the building permit approval process. White Rock Ranch, LLC. would respectfully request that the above referenced changes be included as conditions of preliminary plat approval during the City Council meeting on March 20, 2007. Thank you for your consideration. Sine MAR -1 5 2007 Mark R. Youngdahl Chief Manager CITY OF SCANDIA White Rock Ranch, LLC. CITY OF SCANDIA, MINNESOTA • RESOLUTION NO. 03-20-07-02 WHITE ROCK RANCH PRELIMINARY PLAT WHEREAS, White Rock Ranch LLC, Mark Youngdahl has made application for a major subdivision, preliminary plat to allow subdivision of 105.2 acres into 14 lots, of which 25.6 acres are located within Scandia, located at 18881 Keystone Avenue North; and WHEREAS,the property is legally described as follows: The Southeast Quarter of the Northeast Quarter and the Northeast Quarter of the Northeast Quarter of Section 36, Township 32 North, Range 21 West; also Government Lot 7, Section 31, Township 32 North, Range 20 West, excepting the Southerly 660 feet of said Government Lot 7; and WHEREAS, the Planning Commission reviewed the request at a duly noticed Public Hearing on March 6, 2007, and has recommended approval; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does approve the request of White Rock Ranch LLC, Mark Youngdahl for a Preliminary Plat. FURTHER BE IT RESOLVED, that the following conditions of approval shall be met: 1. That the building pad on Lot 5, Block 2 is relocated to the knolls just west of the proposed wetland crossing shown on the plans dated February 12, 2007, eliminating the proposed wetland impact. 2. That the building pad on Lot 6, Block 2 is relocated to the very south westerly corner of the lot, eliminating the proposed wetland impact. 3. That the Covenants prohibit grazing livestock on any of the property located in Scandia. 4. That the Covenants restrict the amount of manicured lawn area to a maximum of 1.5 acres within the Scandia boundary. Resolution No.: 03-06-07-04 Page 2 of 4 5. That Rice Creek Watershed District evaluate the wetlands and make recommendations for wetland restoration, and that the Applicant implement the recommendations to the extent possible without altering the currently proposed site engineering. 6. That the Applicant give a$10,000 donation to the City of Scandia to pay for any future berms or other wetland restoration measures that the Watershed District would approve, all or in part, or for any other water quality programs that the City of Scandia would choose. 1.That the Final Plat is cei-stent with the Preliminary Plat dated February 12, 2007. 2 7.That a permit is received from the Rice Creek Watershed District. 38.That appropriate wetland protection measures are implemented during construction. 1.That wetland mitigation is provided on Lot 1. 9.That the woodland replacement provisions for Lot 6 arc followed. Based on the 80 category A, or 160 category B, or 320 category C trees.a revised landscapingplan is submitted. 6:10. That the:.oodla. 7 ro l.,cement for, t 3 . e f l a u a th ., u.,...., ��-c prs�Tsrvirs-z �ccr-vn-crx., a revised Woodland Preservation Plan is submitted. &11. That the Covenants state that Lots 5 and 6, Block 2, have extensive wetlands that will limit the landowner's use of the land, and that activities that impact those wetlands (such as utility crossings or driveways) are subject to the wetland regulatory process. 9.That the driveways for Lots 5 and 6 are graded and constructed in their entirety, including constructed. 10.12. That the grading plans for individual lots are submitted when the owners apply for building permits. 13. That Lots 1 through 5, Block 2, which have land area in both Scandia and Forest Lake, are recorded so that for each lot, the two parcels of land cannot be separated, and that the parcel without the structure cannot be used as a separate buildable lot. 12.14. That the Covenants state that owners of shoreland lots apply best management practices as recommended by the watershed Watershed districtDistrict. 13.15. That two existing barns would be removed from Lot 3 to meet accessory structure standards. 14.That all fees are paid. Resolution No.: 03-06-07-04 Page 3 of 4 16. That the Final Plat is consistent with the Preliminary Plat dated February 12,2007, except as noted in these conditions. 17. That all fees are paid. Adopted by the Scanda City Council this 6th day of March, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/Clerk Resolution No.: 03-06-07-04 Page 4 of 4 State of Minnesota ) )ss. County of Washington ) I, the undersigned,being the duly qualified and appointed Clerk of the City of Scandia, Minnesota do hereby certify that I have carefully compared the foregoing resolution adopted at a meeting of the Scandia City Council on March 6, 2007 with the original thereof on file in my office and the same is a full, true and complete transcript thereof Witness my hand as such City Clerk and the corporate seal of the City of Scandia, Washington County, Minnesota this day of , 2007. Anne Hurlburt Administrator/Clerk City of Scandia Meeting Date: 3/20/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Consider appointing Tom Boesel, 21060 St. Croix Trail, to the Capital Improvements Committee. Deadline/Timeline: N/A Background: • Councilmember Donnette Yehle has recommended appointment of Mr. Boesel to the Committee. • He previously served on the Township's Road Committee Recommendation: Consider making the appointment. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (boesel appointment) Page 1 of 1 03/12/07