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08-18-09 Council August 18, 2009 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 7:00 p.m. The following council members were present: Council members Connie Amos, Pete Crum, John Lindell, Dolores Peterson and Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Building/Code Enforcement Official Steve Thorp, Treasurer Colleen Firkus and Deputy Clerk Brenda Eklund. PUBLIC FORUM There were no public comments. APPROVAL OF AGENDA Mayor Seefeldt noted an addition to the agenda: 9)d.) City involvement in the Taco Daze parade. Peterson, seconded by Amos, moved to approve the agenda as amended. The motion passed unanimously. APPROVAL OF CONSENT AGENDA The following consent agenda was presented: a) Minutes 1) July 21, 2009 Regular Meeting 2) August 4, 2009 Meeting with Planning Commission b) Treasurer’s Report Beginning Balance 07/01/09 $ 951,236.29 Receipts + 1,000,902.63 Expenditures 346,098.37 Payroll 61,496.69 - 407,595.06 Adjustments: Reverse Safe Box Debit + 35.00 Bank Charges - 8.00 Deposit Slips - 72.39 Ending Balance 07/31/09 $1,544,498.47 c) Payment of Vouchers d) Grading Permit for Harold Johnson, 18599 Langly Ave. N. (Resolution 08-18-09-01) Peterson, seconded by Crum, moved to approve the Consent Agenda as presented. The motion passed unanimously. PARK AND RECREATION COMMITTEE Karen Schik, Park and Recreation Committee Vice-Chair, reported that volunteers will perform nd trail construction work at Wind in the Pines on August 22. The cost to the City will be quite low as the cutting and preparation of the logs will be done by Park Committee Chair Alex Bildeaux. As in past years, Taco Daze dodgeball tournament is being organized by Committee members Dan Skupien and Matt Rasmussen. August 18, 2009 Scandia City Council Page 2 of 4 POLICE DEPARTMENT Police Deputy Chris Majeski reported on police activity within the past month. The Gammelgarden reported a graffiti incident over the past weekend. A burglary happened at a residence on St. Croix Trail and an assault occurred in the parking lot of a local business. Mayor Seefeldt commended Deputy Majeski for organizing a successful National Night Out on th August 4. FIRE DEPARTMENT Department of the Interior Rural Fire Assistance Grant Fire Chief Jim Finnegan reported that the department was selected to receive a $3,600 grant for the purchase of a floating pump and related equipment. This grant requires a 10% match which will be paid from the department’s budget. Crum, seconded by Seefeldt, moved to accept a $3,600 grant from the U.S. Department of the Interior for the purchase of firefighting equipment. The motion passed unanimously. Safe Halloween Event The Fire Department is planning to host a Community Halloween event at the firehall on st October 31 from 6:00 p.m. to 9:00 p.m. The Lions Club, Elim Church and Helke’s Tree Service will co-sponsor the event which will include a bonfire, games, hot dogs and hot chocolate. The Sheriff’s Department will assist with traffic control. BUILDING/CODE ENFORCEMENT OFFICIAL Building/Code Enforcement Official Steve Thorp reported that four new home permits were issued within the past month. Advertising signs have been removed at the old Trails End location at the corner of Highways 95 and 97. CITY ADMINISTRATOR Agenda for the August 25, 2009 Special Meeting City Administrator Anne Hurlburt recommended that the Council review the agenda for the th August 25 Special Meeting, as only items specifically listed on the agenda may be discussed. The consensus of the Council was to approve discussion of contributions to the Fire Relief Association, replacement of the Fire Rescue truck and the 2010 budget as agenda items. ZAVORAL MINING AND RECLAMATION PROJECT ENVIRONMENTAL IMPACT STATEMENT (EIS) Consulting Agreement with EDAW, Inc. /AECOM An agreement between the City and AECOM for the preparation of the Zavoral Mining and Reclamation Project Environmental Impact Statement was presented. The final work plan lists the total costs and fees to be $315,173, which exceeds the original proposal of $264,693. This increase is due to the addition of the public involvement task and for expansion of the groundwater analysis. Tiller Corporation was given the opportunity to review and comment on the consultant contract and work plan. Peterson, seconded by Crum, moved to approve the Consulting Agreement with AECOM for preparation of the Zavoral Mining and Reclamation Project EIS. The motion passed unanimously. August 18, 2009 Scandia City Council Page 3 of 4 Payment and Reimbursement Agreement with Tiller Corporation The payment and reimbursement agreement between the City and Tiller Corporation requires that Tiller pay the full cost for the preparation of the EIS, including the consultant contract costs and other city costs (planner, attorney, staff time). Tiller has submitted an initial deposit of $150,000 with the city, and will make incremental payments of $50,000 each when the deposit account is drawn below $20,000. Crum, seconded by Seefeldt, moved to approve the Payment and Reimbursement Agreement with Tiller Corporation for the payment of all costs associated with preparation of the EIS. The motion passed unanimously. It is anticipated that on-site field work will begin this fall with a final EIS determination presented in one year. The consultant will make recommendations for the appointment of the Project Advisory Committee at a future meeting. PROPOSAL FOR ORDINANCE CONCERNING SEX OFFENDER RESIDENCY LIMITS Council member Peterson requested that the city consider an ordinance similar to one adopted by the cities of Wyoming and Taylors Falls which would make it unlawful for a designated sex offender to reside within 2,000 feet of any school, licensed day care center, park or playground or within 1,000 feet of a designated school bus stop, place of worship that provides educational programs, or other places where children are likely to be present. City Attorney Hebert presented research on this proposal, which concluded that going ahead would be costly and time consuming. Ultimately a mapping of the city would be prepared which would designate which neighborhoods the offenders can and cannot reside in. City Attorney Hebert questioned if this is a decision the council is prepared to address – what will the map look like and what will residents who reside in designated areas think of being told that sex offenders are allowed in their neighborhoods. There are many exceptions to Wyoming’s ordinance that make it difficult to enforce. The state currently has some restrictions in place that oversee the supervision of designated offenders. City Attorney Hebert recommended that a sub-committee be formed to further research a possible ordinance if the council wishes to pursue this any further. Consensus of the council was to not consider any action at this time. SALE OF TAX FORFEITED PARCEL NO. 15.032.20.33.0003 (RESOLUTION 08-18-09-02) As required by law, Washington County has asked the City to approve a tax-forfeited parcel for public auction or request conveyance to the city for public use. The 4.85-acre parcel is located in Section 15 south of Highway 97. It is vacant, non-conforming lot that does not have public road frontage. The Comprehensive Plan does not consider any public use for this property. Peterson, seconded by Lindell, moved to approve Resolution No. 08-18-09-02, Approving the Classification and Sale of Tax Forfeited Property, Parcel No. 15-032-20-33-0002. The motion passed unanimously. COUNCIL PARTICIPATION IN THE TACO DAZE PARADE The City council members have traditionally ridden in a donated vehicle in the Taco Daze th parade. It was suggested that the City’s pick-up truck be used for the September 12 event. City August 18, 2009 Scandia City Council Page 4 of 4 Administrator Hurlburt will make arrangements to have the truck available for the parade next month. Peterson, seconded by Amos, moved to adjourn the meeting. The meeting adjourned at 7:45 p.m. Respectfully submitted, Brenda Eklund Deputy Clerk