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5.d) Agreement with Loiselle's Building Maintenance for Community Ceter Janitorial Services Meeting Date: 07/19/2011
Agenda Item: � /�
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City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve the agreement with Loiselle's Building Maintenance for
janitorial services for the Scandia Community Center.
Deadline/ Timeline: Contract start date will be August 1, 2011
Background: • At the June 21 meeting,the Council reviewed three proposals
submitted in response to the RFP issued in May. The proposal
from Loiselle's Building Maintenance was selected as the most
economical and responsive to the city's requirements.
• An agreement has been prepared to incorporate the specifications
of the proposal. It has been reviewed by the City Attorney.
Recommendation: I recommend that the Council approve the agreement and authorize
the Mayor to sign on behalf of the City.
Attachments/ • Janitorial Services Agreement
Materials provided:
Contact(s): Kraig Loiselle, Loiselle's Building
Maintenance (715 483-9129)
Prepared by: Anne Hurlburt, Administrator
(Agreement with Loiselle for Janitorial Services)
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07/08/11
JANITORIAL SERVICES AGREEMENT
LOISELLE'S BUILDING MAINTENANCE
AND CITY OF SCANDIA,MINNESOTA
This agreement,effective on the 1 st day of August, 2011, by and between Kraig Loiselle DBA Loiselle's
Building Maintenance, hereinafter referred to as"Contractor"and the City of Scandia, a municipal corporation
located in the County of Washington, State of Minnesota,hereinafter referred to as"City".
In consideration of the covenants and agreements,hereinafter set forth, it is mutually agreed by and between the
Contractor and City as follows:
1. Basic Services and Fees. Contractor shall furnish all equipment, supplies and labor necessary for the
completion of all basic services as described on Attachment A to this agreement. The City shall pay to
the Contractor a fee of$545.00 per month for these services.
2. Additional Floor Care Services. Contractor shall furnish al] equipment, supplies and labor necessary
for any floor care services in addition to those listed on Attachment A,priced as follows:
a. Carpet cleaning done by commercial truck mount: $0.25 per square foot
b. Strip and wax hall floor: $3,950.00
c. Other strip and wax of hard floors: $0.60 per square foot
d. Scrub and wax: $0.25 per square foot
e. High speed buff(burnish): $0.10 per square foot
3. Scheduling. Contractor shall coordinate the schedule for all services with the City to ensure minimal
disruption to staff and the public during office hours,and to events and groups utilizing the Community
Center facilities. Service will be scheduled to ensure that the Community Center Hall and other
common areas are cleaned following events and prior to their next use. City will inform Contract of all
scheduled events 30 days in advance to the extent practical.
4. Indemnity. Contractor shall be liable for and shall defend, indemnify and hold the City, its officers,
employees or agents harmless from any and all claims, lawsuits, losses, damages or expenses on account
of bodily injuries, sickness,disease,death and property damage caused by or resulting from its
activities under this Agreement.
S. Insurance. Contractor shall purchase and maintain, at his own expense,a general liability insurance
policy with limits of at least$500,000.00 per occurrence and$1,500,000.00 annual aggregate.
Contractor shall provide the City with proof of insurance, including proof of Workers Compensation
Insurance coverage required by Minnesota Law.
6. Independent Contractor. Nothing contained in this Agreement is intended or should be construed as
creating the relationship of employer and employee between the Contractor and the City. No tenure or
any rights or benefits, including workers compensation,unemployment insurance,medical care,sick
leave,vacation leave, severance pay, PERA,or other benefits available to City employees shall accrue
to the Contractor or employees of the Contractor performing services under this Agreement.
7. Non-Discrimination. In accordance with Affirmative Action Policies against discrimination no person
shall,on the grounds of race, color,religion,age, sex, disability,marital status, sexual orientation,
public assistance status, ex-offender status, or national origin,be denied the benefits of, or be otherwise
subjected to discrimination under any program, service or activity under the provisions of any and all
applicable federal and state laws against discrimination.
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8. Notices. Any notice or demand which must be given or made by a party hereto under the terms of this
agreement shall be in writing and shall be provided to the parties by U.S. Mail at the addresses listed
below:
To City: City Administrator
City of Scandia
14727 209`h St.N.
Scandia, Minnesota 55073
To Contractor: Kraig Loiselle
Loiselle's Building Maintenance
PO Box 85
St Croix Falls,WI 54024
9. Term. This agreement will continue in effect until July 31, 2012, and will automatically extend for
additional one(1)year terms,unless either party gives written notice of intent not to extend to the other
party, said notice to be given at least sixty(60)days prior to the expiration of the then current term.
10. Cancellation. The agreement may be cancelled with or without cause by either party upon sixty(60)
days written notice.
11. Entire Agreement. It is understood and agreed that this is the entire agreement between the parties and
that this agreement supersedes all previous written and oral agreements between the parties relating to
the subject matter.
12. Jurisdiction and Venue. This Agreement shall be governed by, construed and enforced in accordance
with the laws of the State of Minnesota and any action to enforce this Agreement shall be brought in the
courts of Washington County, Minnesota.
13. Severability. Every section,provision or part of this agreement is declared severable from every other
section,provision or part thereof to the extent that if any section,provision or part of this agreement
shall be held invalid by a court of competent jurisdiction, it shall not invalidate any other section,
provision or part thereof.
City of Scandia,Minnesota(City) Loiselle's Building Maintenance(Contractor)
By: By:
Randall Simonson,Mayor Kraig Loiselle
Date: Date:
ATTEST:
By:
Administrator/Clerk
Date:
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Attachment A
List of Duties Included in Basic Services
Scandia Community Center Janitorial Services
Services to be provided once weekly and after an event, unless otherwise indicated
Entrv/Hallwav Kitchen and Bar
• Clean glass doors inside&out • Clean tables& counters
• Vacuum mats • Wipe out microwave
• Wash mats as needed • Clean refrigerators and freezer
• Sweep&mop floor • Clean stove and ovens
• Dust coat racks,bench,pictures • Wipe down/polish appliances
• Clean drinking fountain • Mop floor
• Sweep concrete entryway • Empty waste containers
• Replenish paper supplies& soap
• Monitor dishwashing products
Bathrooms Ha1UHeritage Room
• Wash sinks • Check/clean floor,tables and chairs after
• Clean mirror events
• Clean toilets • Vacuum stage,dust chair rail/pictures as
• Mop floor needed
• Empty waste containers • Empty waste containers
• Replenish paper supplies& soap • Sweep andlor mop floor
Services to be provided on a weekly schedule
Office&Board Room Warming House-durin�Season
• Dust and wipe down desks, equipment, file • Clean bathrooms weekly during skating season
cabinets,window sills • Empty trash containers
• Dust pictures • End-of-Season and pre-season general cleanup
• Vacuum
• Empty recycling&waste in respective
dumpsters
Services to be provided on a monthly schedule
• Remove all high dust& cobwebs
• Clean baseboards
• Clean outdoor notices cabinet
Services to be provided twice each year
• Clean windows(fall&spring, inside and
outside)
Services to be provided once each year
• Carpet cleaning(office,board room)
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