8-17-04 tbAugust 17, 2004 New Scandia Town Board Meeting was called to order by Chairman Dennis Seefedlt. The following Board Members were in attendance: Chairman Dennis Seefeldt, Vice Chairman Michael Hinz, Lisa Crum, Blair Joselyn and Nancy Madden. Michael Hinz made a motion to approve the following consent agenda: 1. Clerk's minutes have been presented for 07-20-04 and 08-03-04 Town Board 2. Treasurer's report Balance June 30, 2004 $1,988,686.26 July Receipts 723,992.47 July Expenditures 271,678.25 Bank Charges 4.00 July 31, 2004 Balance $2,440,996.48 Motion to approve August Vouchers Blair Joselyn seconded the motion and motion adopted unanimously. Sheriffs Department/Deputy Cory Reed Nancy Madden made a motion to continue the Dare Program at Scandia Elementary School pending a request from the Scandia Elementary School and there will not be a charge to the Scandia Elementary School for the Dare Program. Lisa Crum seconded the motion and motion adopted unanimously. Park and Recreation/Blair Joselyn Mr. Joselyn reported that a CloverLeaf Bike Ride would be scheduled for Taco Daze and all participants will sign release forms. Township Engineer/Tom Peterson Nancy Madden made a motion to approve the 3rd payment to Universal Enterprises Mid - MN in the amount of $409,629.28. Lisa Crum seconded the motion and motion adopted unanimously. Michael Hinz made a motion to approve the 1't payment to Allied Blacktop for seal coating in the amount of $81,672.45. Nancy Madden seconded the motion and motion adopted unanimously. Michael Hinz made a motion to approve the payment to Earth Wizards for the overlay of the Community Center Parking Lot in the amount of $18,604.20. Dennis Seefeldt seconded the motion and motion adopted unanimously. New Scandia Town Board August 17, 2004 Page 2 Nancy Madden made a motion to approve the underground electric permit for Wydelwood Acres from Connexus Energy. Lisa Crum seconded the motion and motion adopted unanimously. Michael Hinz made a motion to approve the permits for telephone cable for Frontier Communications at the following locations: 21077 Penrose, North side of Oren Road, Oren Road to 236th Street, 20568 Maxwill Avenue and 181" Street to 182" `' Street. Blair Joselyn seconded the motion and motion adopted unanimously. Michael Binz made a motion to approve the quote from Scandia Trucking in the amount of $3,770.00 for the correction on 192nd Street and Larkspur regarding Mr. Mostad's driveway. The driveway installation has presented a problem with the steep hill and retaining wall on 192nd Street and Larkspur. Nancy Madden seconded the motion and motion adopted unanimously. Steve Philippi/Reguest of no Overhang on Accessory Building Mr. Philippi is building a new dome in the Township and the home has no overhang and so therefore he requested no overhang on the accessory building. It was agreed to amend Section 9.13 (1) of the Development Code and schedule a hearing for September 7, 2004. Paul Mulclay/Square Footage on Accessory Building Dr. Mulclay has purchased a home with 30 acres and he was requesting another accessory building on the property. The total square footage for the accessory building on the property with the new building would be 8,450. Dr. Mulclay was instructed to prepare a complete description of the usage of the accessory buildings to verify if they would be classified as agriculture buildings. Daren Passek/Reference to Ordinance Letter Ms. Passek received a letter regarding the amount of acreage per animal unit. Ms. Passek has two (2) horses and two (2) ponies. Ms. Passek stated that some months out of the year the animals are not even at the property site and she manages the waste very carefully. The Town Board would take this under consideration and investigate the site at a later date. Ms. Laura Weber and Michael Moresk/Reference to Ordinance Letter Ms. Laura Weber and Michael Moresk received a letter regarding the amount of acreage per animal unit and storage of a trailer between the house and accessory building. Ms. Weber stated she had 5.1 acres with the right-of-way they acquired when Olinda Trail was reconstructed and that the horses are gone weekends to a ten (10) acre site in Franconia Township. Ms. Weber was informed that the waste from the horses is running into Hay Lake. Ms. Weber was informed to submit a map of the acreage and submit a deed showing the right-ofway they acquired from Washington County when Olinda Trail was reconstructed. New Scandia Town Board August 17, 2004 Page 3 Personnel Policy for Township Employees Lisa Crum made a motion to approve the additional paragraph 4 to be added to the Personnel Policy for Township Employees with corrections. Blair Joselyn seconded the motion and motion adopted unanimously. Change of Public Works Department Summer Hours Dennis Seefeldt made a motion that the Public Works Department work eight (8) hour days effective September 1, 2004. The ten (10) shifts that used to be in effect in the summer months will not be used again for the Public Works Department as this presents a problem when the Township does not have employees on duty five (5) days a week. Nancy Madden seconded the motion and motion adopted unanimously. Resolution Number 08-17-04-01 Calling for a Hearing to Vacate Part of Paris Avenue North in the Plat of Hillshade Farm Nancy Madden made a motion to approve Resolution Number 08-17-04-01 calling for a hearing to vacate part of Paris Avenue North in the Plat of Hillshade Farm. Michael Hinz seconded the motion and motion adopted unanimously. Motor Vehicle Noise Ordinance A resident had requested that signs be posted for Motor Vehicle Noise on Highway 97 due to the noise of braking on large trucks. The Township would have to adopt a Motor Vehicle Noise Ordinance and Washington County would have to agree to enforce the ordinance. It was agreed not to consider the ordinance at this time. Eide Baillv LLP/Audit for the Year of 2004 Michael Hinz made a motion to approve the contract with Eide Bailly LLP in the amount of $12,800.00 for the 2004 Township Audit. The increase is due to the requirements for the implementation of GASB Statements No. 34. Blair Joselyn seconded the motion and motion adopted unanimously. No Parking Signs on Oldfield Avenue by Goose Lake Access Michael Hinz made a motion to post no parking signs on Oldfield Avenue by Goose Lake access. Nancy Madden seconded the motion and motion adopted unanimously. New Scandia Town Board August 21, 2004 Page 4 Resignation Letter From Lisa Crum/Township Supervisor Dennis Seefeldt read a letter of resignation from Lisa Crum stating due to family and work commitments, I regret that I will not be able to fulfill my 3 -year term, which runs until March 2006. Nancy Madden made a motion to accept the letter of resignation from Lisa Crum as New Scandia Town Supervisor with deep regret and thanking Ms. Crum for serving on the Township Board. Michael Hinz seconded the motion and motion adopted unanimously. Nancy Madden made a motion to adjourn. Dolores Pete�rrson New Scandia,Township Clerk