05.23.2023 Minutes TC DRAFT Scandia Tourism Committee Minutes
May 23, 2023—5:00 p.m.
Meeting at Community Center
Members in Attendance: Sue Dickens,Lynne Moratzka,Jim Gribble and Sarah Porubcansky.
Absent: Chrissi Larsen. Additional Attendees: Kyle Morell (City Administrator,) and Brenda
"Bee" Stignani (Office Assistant.)
Call to Order—Chair Dickens called the meeting to order at 5:02 p.m., a quorum is present.
Approve the Agenda—Porubcansky moved, Dickens seconded, to approve the agenda with
Flexibility. Motion carried unanimously.
Approve the Minutes —Porubcansky moved, Moratzka seconded, to approve the April 25,
2023 minutes. Motion carried unanimously.
City Wide Garage Sale—Porubcansky reported the digital map will be complete soon and staff will
advertise when it is ready. Also confirmed staff may"push" for additional Community Center sales
that will not be listed individually on the map,but to avoid taking additional registrations that would
require new locations on the map. Porubcansky requested zip codes be added to future registration
forms to aid in the process of creating the map. Larsen provided a draft of a promotional flyer.
Dickens recorded committee feedback for changes to this flyer and will coordinate corrections.
Staff requested to print the corrected version for committee members to distribute. Dickens
updated the committee on the current process for ordering 4 banners to be posted like Vinterfest's.
Porubcansky volunteered to meet Community Center sellers at 9:30 a.m. on Saturday and Dickens
will follow up at 4:15 p.m. to oversee clean-up as necessary.
Scandia Business Breakfasts —Discussion concluded Morell will add Scandia Business Breakfasts
to the next EDA agenda with the Council on June 20t'with the intent to see how often
Council/EDA would like to see the breakfasts and how much volunteer support is needed from
Tourism Committee members.
Upcoming Events —Moratzka added in additional to city sponsored events, Gammelgarden will
host a Memorial Day service with the museum open to participants. The Washington County
Historical Society will host their annual Beer Tasting event at Hay Lake School in June. Stignani
announced a new form that has been sent out to local organizations for inclusion in the city's
Community Events calendar. Discussion concluded with tabling this topic in a future meeting to
after Morell has the opportunity to investigate other communities' criteria for inclusion in a
community calendar or not.
Review Tourism Vision and Mission Statement—Tabled by Dickens for a future meeting when
Maefsky is in attendance.
Best of Scandia—Dickens will meet with the organizers of Best of Scandia to finalize the dates for
all deadlines in the planning process. Dickens requested staff add instructions for one table per
registrant only. Registration for vendors will begin in August.
Scandia Tourism Committee Minutes
May 23, 2023
Adjournment—Motion by Porubcansky, seconded by Dickens, to adjourn the meeting.
Motion carried unanimously. Meeting adjourned at 5:56 p.m.
Respectfully submitted by
Brenda "Bee" Stignani, Office Assistant
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