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4.a) Capital Improvement Program (2014-2018) , �� / SCANDIA City of Scandia Capital Improvement Program 2014 — 2018 Draft for Budget Work Sessions CONTENTS Introduction Whatis a CIP? .................................................................................................................1 Scopeof the Draft CIP.....................................................................................................1 FundingSources ..............................................................................................................2 ProjectPriorities ..............................................................................................................2 2014-2018 CIP Overview StreetProjects..................................................................................................................3 EquipmentReplacement Fund.........................................................................................3 Project Highlights by Department...................................................................................4 CIP Summary Data Project Listing by Department(All Years)......................................................................6 Projects by Year, 2014 thru 2018 ....................................................................................8 Sources and Departments Summary, 2014 thru 2018 .....................................................10 Projects by Year, 2019 thru 2023 ....................................................................................11 Sources and Departments Summary, 2019 thru 2023 .....................................................12 Projects by Department, 2014 thru 2023.........................................................................13 Projects by Source, 2014 thru 2023.................................................................................15 Equipment Replacement Fund, Replacements by Department .......................................18 Equipment Replacement Fund Cash Flow, 2014-2023...................................................19 Appendix Project Details, All Projects.............................................................................................20 INTRODUCTION The Capital Improvement Program (CIP) for the five-year period of 2014 through 2018 is the seventh such document prepared by the City of Scandia. It would amend the CIP included in the March,2009 Comprehensive Plan (as amended through December 18, 2012)replacing Appendix F of the plan in its entirety. What is a CIP? A Capital Improvement Program, or CIP,is a multi-year(typically 5 years) capital expenditure plan for a City's infrastructure(such as streets,parks and utility systems), vehicles, equipment and public buildings. It identifies the major projects needed and desired by the community, their potential costs and how they would be financed. Including a project in a CIP does not commit the city to that project. The City Council must specifically authorize each one, and the associated funding,before any project may proceed. When the CIP is reviewed (ideally annually, in conjunction with the budgeting process)projects may go forward as planned, advance ahead of schedule, be removed entirely, or new projects may be added, depending upon changes in circumstances and priorities. The Minnesota Land Planning Act requires that the implementation plan portion of the Comprehensive Plan include a CIP for major infrastructure needs (transportation, wastewater,water supply, pazks and open space) for a five-year time period. Cities often expand the scope of their CIPs to include other capital needs (major equipment replacements, for example) and sometimes look beyond the five-year time period,up to 20 years in the future for some projects. Such projects represent more of a"wish-list"that can be evaluated each time the plan is updated. As a part of the Comprehensive Plan,the CIP has some legal standing. Minnesota Statutes Chapter 473.865 provides that "a local governmental unit shall not adopt any official control or fiscal device which is in conflict with its comprehensive plan." A fiscal device includes a budget or bond issue; so it is important that the plan and CIP be kept up to date and in synch with city budgets. The primary benefit of a CIP is as a financial planning tool, to help the city plan for the impact of capital needs on future budgets and property taxes, and to help forecast the need for borrowing to undertake major projects. The information developed as part of the capital planning process can help document the need for various projects and help the City Council sort out competing priorities. Scope of the CIP Scandia's CIP includes all capital projects that cost at least$10,000 and have a useful life span of five years or longer. Projects include all capital needs including major repairs to buildings and equipment purchases and replacements. Any projects not meeting these parameters would be reviewed as part of the annual operating budget,but would not be included in the CIP. Funding Sources The CIP identifies a possible funding source(s) for each project listed. The various funding sources are as follows: Capital Improvement Fund Existing City fund,primarily,from property tax levy, set aside for capital projects. Debt Service Fund Pro�jects financed by borrowing, later to be repaid with property taxes, and potentially special assessments depending upon the characteristics of the project. Equipment Replacement Fund Internal service fund used to segregate funds set aside for planned replacements of existing major equipment. Funds are transferred from operating budgets (primarily property tcrx revenues.) The fund may also receive funds realized through debt,�nancing. General Fund Annual operating budget,primarily funded by property tax revenues. Park Improvement Fund Existing City fund, receipts from cash-in-lieu of land park dedication fees paid by developers and others who subdivide their land. In addition to these sources, it is possible that future projects could be funded from donations, grants,user fees or other sources not listed. Projects benefiting an enterprise or utility fund could be paid from the appropriate fund. Project Priorities Capital improvement projects should be prioritized in some way so that limited funding can be allocated to those which are most important. Ttuis is dif�icult because the varying nature of the projects and their benefits and objectives are so disparate as to be essentially not comparable. Some public agencies have developed elaborate rating and ranking systems to try to set priorities. Complicated scoring systems may have some disadvantages because they may give a false sense of objectivity or precision to the priority setting process. Others use simpler systems,or simply do not try to compare projects that are like"apples and oranges:' There is no accepted system or"industry standard"for prioritizing projects. The Capital Improvement Committee developed the following priority rating system in 2008,which was also used for the 2009 and subsequent updates: A Critical or urgent,high-priority projects that should be done if at all possible; a special effort should be made to find sufficient funding for a11 of the projects in this group. B Very important,high-priority projects that should be done as funding becomes available. C Important and worthwhile projects to be considered if funding is available;may be deferred to a subsequent year. 2 D Less important,low-priority pmjects;desirable but not essential. N/A Used for replacements of existing equipment. 2014-2018 CIP OVERVIEW For 2014 through 2018,the draft CIP inciudes 27 separate projects with a total estimated cost of nearly$5.6 million. All cost estimates are preliminary and based on current dollars. No assumptions have been made about inflation. It will be important to refine and update costs when the plan is reviewed, especially for projects in the first year or two of the plan. Some projects beyond the five-year planning period are also included in the CIP. Most of these projects are replacements for equipment and vehicles (such as fire trucks)which may have a life span of 10, 15 to 20 years or even more. The plan also includes"pending"projects for which timelines (and in most cases, cost estimates)have not yet been identified. As more information is developed about the need for, cost and possible funding sources for these projects, they will be included in future CIP updates. Street Projects The draft update includes the following two street projects in the CIP : • PW-002, Street Maintenance Program. The current funding level ($300,000 per year)has been maintained,with the addition of a$2,000,000 project in 2015. The cost, funding sources and specific roads to be included will be refined after an update of the Pavement Management Plan, and Council decision on financing policies (i.e. assessment policy, franchise fees). • PW-027, Quinell Ave. Estimated costs are based on the engineer report received earlier this year. Funding sources are the funds from the County when the road was turned back to the township and the remainder to be determined after Council decision on financing policies. The goal of the 2008 Pavement Management Plan was to extend the life of city streets and to reduce the lifecycle costs for maintaining them in good condition. Each year the city has endeavored to increase the budget for contractual road maintenance and repairs. However,the city has yet to develop a policy and funding strategy for dealing with roads needing reconstruction. The update of the Pavement Management Plan is underway. Street conditions will be updated and more emphasis will be placed on the"reclaim and replace"option as a strategy for extending roadway life. The update will help the city identify the streets to be included in the 2015 project, and further refine the cost and funding sources. An assessment policy will also need to be put in place if the City will pursue debt financing. Equipment Replacement Fund The city created the Equipment Replacement Fund in 2007 to set aside funds on an annual basis for planned replacement of vehicles and major pieces of operating equipment. The fund receives transfers from the operating budget of each departrnent depending on its equipment needs. This allows the departmental budgets for each major function to accurately show the costs of funding 3 t]Zat function, including equipment, while segregating the funds from the operating budgets. Any revenues from the sale of old equipment being replaced are also deposited into the fund. Ideally, over time the fund would receive enough funds to be on a pay-as-you-go basis. At a minimum, accuinulating funds for future replacement needs will reduce need for borrowing, and flatten spikes in the annual tax levy needed to pay for major purchases. ,--------------- , lust as for other capital projects, the decision ; Equipment Replacment Fund 2414-2023 � whether or not to replace a particular piece of � ; equipment, and what to replace it with, will <.soo,o�o need to be made by the City Cauncil at the ��,o� time of the purchase. The City could decide to keep some equipment longer than planned. s3o��,0+� � -- Or, equipment could wear out more quickly � �Ex�� than ex ected. It is likel that some items 20�'0�0 ! P Y �F.e�er ue � will not be replaced, or that new technology ;loo,�oo � or equipment could alter plans to replace a —6alance particular item. The imtial purchase of new ; so - - 2014 2015 �O:E 101? 2 8 ' .: 2.�20 2021 Oi2 �23 equipment will be considered as part of the �lo�� annual operating budget, and once purchased, future replacements are added to the -szoo,o,�o � schedule. In 2013,the City transferred $100,000 to the fund. The draft 2014 budget and CIP show proposed transfers of$100,000 in 2014 and subsequent years. The chart above shows the cash flow in the Equip�nent Replacement fund from 2014-2023 assutning a $100,000 per year contribution. With a $100,000 annual contribution added to the projected 20l 3 year-end balance($322,000) the fund would be close to cash flowing for the years 2014 through 2018, assuming$70,000 would be realized from the sale of old equipment. (Any income from the sale of old equipment is not included in the chart.) Project Highlights by Department Adminis�tration—An Electronic Data Storage system has been added to the CIP for 2014 at Council direction. This system will help address storage space needs in the city offices as well as improve efficiency in locating City documents. Commu►uty Ceizter—There are no Community Center projects in the 2014-2018 time frame. . Fi�•e—Most of the Fire Department projects are replacements of equipment and Fire Hall components (HVAC, generator, etc.). Tanker 5177 (F-01 l) is scheduled for replacement in 2015 and Grass Rig 5175 (F-013) is scheduled for replacement in 2017. Radio replacement (F-003) is scheduled for 20]8 and SCBA Compressor replacement (F-022) has been added for 2014. Civil Defense Sirens have been eliminated for all years except 2018. Two items have been moved from pending to active: Chief's Car (F-004) for$50,000 in 2018 and a Second Fire Station on Manning Ave for$125,000 in 2017. 4 Ice Rink—The Zamboni will need to be replaced at some time. The year for replacement remains the same, 201b, at the recommendation of the Park and Recreation Committee. Parks and Recreation—Lilleskogen Park Restoration continues to be the top priority of the Park and Recreation Committee. Availability of funds from the Park Capital Improvement Fund continues to be a major limiting factor. In 2012 and 2013, a small amount of cash was allocated to the project, assuming that and/or donated labor and materials can be obtained for remaining costs. For 2014,the draft CIP assumes a11 funding to come from grants or donations. The two trail projects added to the CIP in 2011 (PR-Ol 5, Sidewalk,209th to South Ball Field and PR-016, Sidewalk, Ballfield to Olinda Lane)have been moved to pending at Council direction. The Park and Recreation Committee recommended PR-015 be funded in 2014. The timing of a management plan for Wind in the Pines Park (PR-002) was also moved from 2014 to 2015 at the Committee's request. , PR-018,Tennis Court Reconstruction ($60,000)has been moved from pending to active in 2018 in the draft CIP. A new project, Log House Landing Improvements (PR-019), has been added to the CIP. The project is broken down into two phases. Improvements to the landing are scheduled for 2014 and the paving of the access road and other stormwater improvements for 2015. The draft CIP assumes a 50% cost share with the Carnelian-Marine-St. Croix Watershed District. Public Works—The largest street projects in the plan are discussed above. At Council direction, the plan moves Ozark Avenue Extension(PW-003)to pending. It is unlikely that this road would be constructed until some of the land that it would serve is developed. In addition to the Quinell Ave project discussed above, the other new project added to the CIP is a Wood Chipper(PW-026)which has been pushed back to 2015 following discussion at the June work session. Project PW-006 would maintain a third dump truck/plow in the city's fleet. Getting the snow off the roads more quickly will enhance the overall effectiveness of snow and ice control. The city purchased its last new dump truck in late 2011. It was intended as a replacement for a 1997 Ford plow truck however the Public Work Director recommended keeping it until a replacement could be purchased in 2014 to maintain the three routes. The Council included funding in the 2013 Equipment Certificate Issue to allow for the purchase of the dump truck with plow. The next replacement(PW-010, the 2002 Sterling)is scheduled for 2016. After that replacement,the replacement schedule is set at 10 years for a113 plow trucks. The remaining Public Works projects are equipment replacements. Changes to the expected useful life and cost estimates for several items have been made but do not have a significant impact on the first 5 years of the plan. 5 City of Scandia, Minnesota Capital Improvement Program PROJECT LISTING Includes Projects from All Years Administration Status P o' Proiect Name Active A-0O6 Electronic Data Storage Communi Center Status Pro ect# Proiect Name Aciive CC-002 Corrnnunity Center HVAC Replacement Active CC-003 Corrxnunity Cerrier Roof Replacemer� Fire Status Proiect# Prolect Name Active F-001 Fire Stadon HVAC Replacement Active F-002 Replaoement ot Fire Dept.Ak Compressor Active F-003 Fire Department Radio Replacement Adive F-004 Fire ChiePs Car Active F-006 SCBA Afr Pac Replacements Active F-007 Fire Hall Roof Active F-008 Fire Hall Well Pump Replaoement Ac6ve F-009 Civil Defense Sirens Active F-010 Rescue 5179 Replacement Acfive F-011 Tanker 5177 Replacement Active F-012 Engine 5180 Reptacement Ac6ve F-013 Grass Rig 5175 Replacement Active F-014 Tanker 5178 Replac�ment Active F-015 Engine 5176 Replacement Adive F-016 Sec�nd Fire Station Active F-018 Back-up Generator for Frce Hall Active F-022 SCBA Cort�ressor Replacement Ice Rink Status Proiect# Proiect Name Adive IR-UO2 Zamboni Replacement Parks and Recreation Status Pro ect# Proiect Name Active PR-001 Ulleskogen Park Improvemenls Ac6ve PR-002 Wind in the Plnes Park Adive PR-018 Tennis Court Reconstruc6on Active PR-019 Log House Landttg Improvements Public Works Status Proiect�! Prolect Name Active PW-002 Street Maintenance Program Active PW-004 Pickup wlPlow Replaoemeni 2008 Ford F350(102-08) Acfive PW-005 John Deere Tradw Mower wBroom&Blower(303-09) Active PW-0O6 New Dump Tn�ck/Pbw(Replace 201-97) Active PW-007 Tiger Ditch Rear Mower ReplacemeM Active PW-008 Tiger Boom Mower Attachment Replacement Active PW-009 1999 JD-6410 Trador Replacemem(302-99) DRAFTfor 2014-2018 Update Wednesday,August 07,10I3 W AcGve PW-010 2002 Steriing Dump Truck/Plow Replacement(202-02) Active PW-012 Asphaft Patching Equipment(312) Acctivve PW-014 Pidcup wlPlow Replacement 2011 Ford F250 (103-11) Acbve PW-015 Skid Loader and Trailer Active PW-016 1998 John Deere Motor Grader Replacemeni(301-98) Ac6ve PW-017 2011 Madc Dump TrucklPlow Replaoement(203-11) Active PW-019 2008 Ford Ranger Replacement(101-05) Active PW-020 Power Washer ACtive PW-021 Lift for Public Works Gerage Active PW-022 One-Ton F-550 Work Tnxk Active PW-024 Utility Trudc with Crane Active PW-026 Wood Chipper Active PW-027 QuineA Ave DRAFT jor�014-1018 Update Wednesday,August 07,2013 � City of Scandia, Minnesota Capital Improvement Prograrrc 2014 thn, 2018 PROJECTS BY YEAR Project Name Department Project# Priority Project Cost 2014 Elec�ronic Data Storage Administration A-006 2 12,250 Badc-up Generator for Fre Hall Fire F-018 3 38,000 Lilleskogen Park Improvements Parks and ReaeaUon PR-001 2 47,500 Log House Landirg Improvements Parks and Reaeaian PR-0i9 Na 40,000 Street Maintenance Program Public Works PW-002 1 30D,000 New Dump Trudc!Plow(Replace 201-97) Public Wo►ks PW-006 1 200.000 Total for 2014 635,750 2015 Tanker 5177 Replacement Fire F-011 3 200,000 Lilleskogen Park Improvements Parks and Recreation PR-001 2 36,000 Wind in the Pines Park Parlcs and Recxeation PR-002 3 10,000 Log House Landing Improvements Parks and Reaeation PR-079 nla 200,000 SVeet Maintenance Program Pub6c Works PW-002 1 2,300,000 Utility TNdc with Crane PubNc Wo�Cs PW-024 3 70,000 Wood Chipper Public WoAcs PW-026 2 37,500 Quinell Ave Pub�Works PW-027 n!a 185,000 Total for 2015 3,038,500 2016 Flre Station HVAC Replacement Fire F-001 2 20,000 SCBA Compressor Replacement Fire F-022 2 17,000 Zamboni Replecxment Ice Rlnk 1R-002 n!a 40,000 Street Maintenance Program PubYc Works PW-002 1 340,000 John Deere Tractior Mower w/Broan 8 Bbwer(303-09) Pubkc Works PW-005 3 25,000 2002 Sterling Dump TrudJPbw Replacement(202-02) Pubqc Works PW-010 3 2U0,000 Totai for 2016 602.000 2017 Grass Rig 5175 Replacement Frcee F-013 3 85,000 Second F'uee StaCan Firee F-018 3 125,000 Street Meinlenanoe Program Public Works PW-002 1 300,000 Total for 2017 510,000 2018 Fire Departrnent Radio Reptacemerri Fire F-003 1 75,000 Fire Chiefs Car Fire F-004 3 50,000 Cwil Defense Sirens Fire F-009 2 30,000 Tennis Court ReconsWction Parks and Reaeation PR-018 3 60,000 Street Maintenance Program Publ'�c Works PW-002 1 300,000 P�kup wlPbw Replacement 2008 Ford F350(102-08) Public Works PW-004 3 25,500 1998 John Deere Motor Grader Replacement(301-98) Public Works PW-096 n/a 225,�0 DR,9FTjor 2014-2018 Update Wednesday,August 07.2013 � Project Name Department Project# Priority Project Cost 2008 Ford Rarger Replacemem(101-08) PuWic Works PW-019 3 25,500 Total for 2018 791,000 GRAND TOTAL 5,sn,2�o DRAF7 for 1014-1018 Updale Wednesday.August 07,2013 � City of Scandia, Minnesota Capital Improvement Program 2014 �1„�, 2018 EXPENDITURES AND SOURCES SUMMARY Department 2014 2015 2016 2017 2018 Total Admin�sVaafion 12,250 12,250 Fire 36,OOU 200,000 37,000 210,000 155,000 638,000 Ice Rink 4Q,000 40,000 Parks and Recxeation 87,500 246,000 60,00� 393,500 Public Works 500,000 2,592,500 525,006 300,000 576,00� 4,493,500 EXPENDITURE TOTAL �5,750 3,038,500 802,000 510,000 791,000 5,5T7,250 Source 2014 2015 2016 2017 2018 Total Capital Improvement Fund 68,250 177,560 30,000 275,750 Debt Service Fund 200,000 2,000,000 125,000 2,325,000 Equipment Repl�ement Fund 200,000 242,000 85,000 351,000 878,000 General Fund 300,000 300,000 320,000 300,000 490,000 1,630,000 Grantsl Donations 67,500 256,000 40,000 363,500 Othed TBD 65,p00 65,000 Park Improverr�nt Fund 10,000 10,000 Sewer Fund(201) 30,000 30,000 SOURCE TOTAL 635,750 3,038,500 602,000 510,000 791,000 5,577,250 DRAPT for 2014-2018 Update Wednesday,Augus�07.2013 ' " City of Scandia, Minnesota Capital Improvement Program 2019 thru 2023 PROJECTS BY YEAR Project Name Department Project# Priority Project Cost 2019 Communily Center Roof Replacern�t Community Center CC-00.? 2 22,000 SVeet Maintenance Program Pubbc Works PW-002 1 300,000 Tiger Ditch Rear Mower Reptacement Public Works PW-007 3 15,000 Tiger Boom Mower Aifachment Replacement Pub�ic Works PW-00$ 3 12,000 1999 JD-6410 Tractor Replecement(302-99) PubGc Worics PW-009 3 60,000 Total for 2019 409,000 2U2U Fire Hall Roof Firee F-007 2 80,000 Street Maintena�e Program Public Worics PW-002 1 300,000 Total for 2020 380,000 2021 Replacement of Fire Dept.Air Compressor F�ee F-002 1 30,000 Street Maintenance Program Public Works PW-002 1 300,000 Pickup w/Piow Replacement 2011 Ford F250 (103-11) Public Works PW-014 3 25,500 Total for 2021 355,500 2022 Communiry Center HVAC Replacement Community Center CG002 2 30,OD0 SCBA Air Pac Replacements Fire F-008 1 70,000 Skid Loader and Trailer Public Works PW-Oi5 3 40,000 2D11 Madc Dump TruddPbw Replacement(203-11) Public Worics PW-017 3 200,000 Total for 2022 340,000 2023 Tanker 5178 Replacement Fire F-044 3 180,000 John Deere Tractor Nbwer wlBroom&Bbwer(303-09) Public Waks PW-0OS 3 25,000 One-Ton F�50 Work Tnx:k Public Wwks PW-022 2 50,000 Total for 2023 255,000 GRAND TOTAL 1,739,500 DRAFTfor 2014-2018 Update Wednesday,Augus107,1013 1, City of Scandia, Minnesota Capital Improvement Program 2019 t1,n, 2023 EXPENDITURES AND SOURCES SUMMARY Department 2019 2020 2021 2022 2023 Total Community Center 22,000 30,000 52,000 FKe 80,000 3D,000 70,000 180,000 360,000 Pubfic Works 387,000 300,000 325,500 240,000 75,000 1,3D,500 EXPENDITURE TOTAL 409,000 380,000 355,500 340,000 255,000 1,738,500 Source 2019 2020 2021 2022 2023 Total Equipment Replacement Fund 87,000 55,500 310,000 255,000 707,500 General Fund 322,000 380,000 300,000 30,000 1,032,000 SOURCE TOTAL �� 355,500 340,000 255,000 1,739,500 DR9FTfor2014-1018 Update Wednesday,Augus107,lDl3 1 � � � � � � gg $ gg � � gggogg g � � N N O O O O O O O O O O O O p � N N O N N O O uj � O � O g 4� O k'! t0 f� b O N f M N M! 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Equipment Replacement Fund 2014-2018 Replacements by Department Year Fire Pubiic Works Total 2014 $0 $0 $0 Zois S2oo,o0o So SZoo,000 2016 $17,000 $225,000 $242,000 2017 $85,000 $0 $85,000 2018 $75,000 $276,000 $351,000 70TAL $377,000 $501,000 $878,000 Percent 42.94�0 57.06% 100.00% 2014 Allocation $42,938 $57,062 $100,000 ___ _ ---- - __ _ __ _---– __- ------ _--__ — ----- ! Replacements by Department ; 2014-2018 I Fire 439�0 Public Works 5796 w �.,.�.�. K _ �,,.�. . . _ . �� r Equipment Replacement Fund Cash Flow 2014-2023 Year Total$ Replacements Funding Balance 2014 $0 $100,000 422000 2015 $200,000 $100,000 $322,000 2016 $254,000 $100,000 $168,000 2017 $85,000 $100,000 $183,000 2018 $351,000 $100,000 -$68,000 2019 $75,000 $100,000 -$43,000 2020 $0 $100,000 $57,000 2021 $55,500 $100,000 $101,500 2022 $310,000 $100,000 -$108,500 2023 $25,500 $100,000 -$34,000 Equipment Replacment Fund 2014-2023 $500,000 . __.__.__ _._ __ _ ,-___---.__._._._ $400,000 -}- - $300,000 ��- -- � �Total$ Replacements $200,000 �- - ; �:Funding $100,000 � Balance So � -, _ -. _ _ _ _ 'yR 'yh 'y6 'y1 'y�`"'ti' 'L� 'L,' � -$100,000 'y�-'y�--'�--''� -$20Q000 �----- - ________�__ ----�__. ��'� City of Scandia Capital Improvement Program 2014-2018 Appendix � Capit�l Impmvement Program 2014 rh� 2018 Department Administration C�ty of Scandia, Minnesota coo�M Type New Project N A-006 Useful Life Project Name Electronic Data Storage Cstegory Other Priority 2:High priority UCSCII�OII Purchase of system to begin electronic data storage Justiflcsflon Space limitation in city offices and growing amounts of data to be kept Improve staff efficiency in locating information Expenditures 2014 2015 2016 2017 2018 Total EquipNehiGes/Furnishings 12,250 12,250 ToW 12�� z,25o Funding Sources 2014 2015 2016 2017 2018 Total Capital Improvement Fund 12,250 12,250 Total 12�� 12,250 DRAFT jor 2014-1018 Update Monday.August OS,2013 �, Capital Improvement Program 2014 rh� 2018 Depar[ment Fire C�ty of Scandia, lVlinnesot� Contact Fire Chief Type Maintenance Project# F-0O1 Useful Life 15 years Project Name Fire St�tion HVAC Replacement Cstegory Buildings Priority 2:High priority Descaption Replace HVAC System at Fire Hall JustiScation Usefullife expected. Expenditures 2014 2015 2016 2017 2018 Total Constructlon/Maintenance 20,000 �,�0 Total so,000 20,000 Funding Sources 2014 2015 2016 2017 2018 Total General Fund 20,000 20,OD0 To1�1 20,000 20,000 DRAFT for 1014-2018 Update Monday,August OS,2013 O�� Capital Improvement Piogram 2014 rh�, 2018 Department Fire City of Scandia, Minnesots Contact Fire Chief Type Replacement Project# F-003 Useful Life 10 years Project Name Fire Department Radio Replacement Gt o� eg y EquipmenU Vehicles Priority 1:Urgait,high priority Descrlptlon Replace radios used for emergency communications with Washington County and fireground communication.(20l 8) .Tuefification Emergency communications Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Fumishings 75,000 75,000 Totsl �s,000 �5,000 Fundfng Sources 2014 2015 2016 2017 2018 Total Equipment Replacement Fund 75,000 75,000 TOtsl 75,000 75,000 DRAFTfor 2014-2018 Update Monday,August OS,2013 �� Capital Impmvement Progiam 2014 rh� 2018 Depanment Fire G�ty of Scandis, Minnesof� Contact FireChief Type New Project# F-004 Useful Life 7 years Project Name Fire Chief s Car Category Equipmend Vehicles Priority 3: Worthwhile Deecifpt�on Purchase multi-purpose vehicle: 1. Chief s car for direct response to emergencies. 2. Use as command vehicle at scene. 3. Transport personnel for non-emergency meetings and training out of the area. Justification Eliminate use of personal vehicles for Fire Dept business Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Furnishings 50,000 50,000 Total 50�000 50,000 Funding Sources 2014 2015 2016 2017 2018 Total General Fund �,�0 �.� Total so,000 so,000 DRAFTfor2014-1018 Update Monday,Augusl O5,2013 a� Capital Improvement Plvgram 2014 �h�, 2018 Department Fire C�ty of Scandia, Minnesotn Contact Fire Chief Type New Project# F-�9 Useful Life 25 years Project Name Civil Defense Sirens Cate o ui menU Vehicles 8 rY E9 P Priorlty 2:High priority Descdptlon .�stiScation Public safery. Expenditures 2014 2015 2016 2017 2018 Total ConsUuctioNMaintenance �,�1 �,�0 Tot�l 30,000 30,000 Funding Sources 2014 2015 2016 201'7 2018 Total Capital Improvement Fund 30,000 30,000 Total 30,00o ao,000 DRAFT for 2014-2018 Updaie Monday,August OS,1073 �� Capiffil Impmvement Progrnm 2014 rh,,,� 2018 Department Fire G�ity of Scandia, llTinnesot� Contact FireChief Type Replacement Project# F-011 Useful Life 20 years Project Name Tanker 5177 Replacement Category EquipmenU Vehicles Priority 3: Worthwhile DCSCII�OII Tanker 5177 Replacemrnt Justification Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Furnishings 200,000 �� Tofal 200,000 2oo,ouo Funding Sources 2014 2415 2016 2017 2018 Total Equipment Replacement Fund 200,000 2�,� Tofal 2ooAoo 200,000 DR4F7'for 1014-1018 Update Monday,August O5,2013 �� Capital Impmvement Prngram 2014 rh,� 2018 Department Fire CYty of Scandia, Nlinnesota Contact Fire Chief Type Replacement Project# F-013 Useful Life 20 years ProJeM Name Grass Rig 5175 Replacement Category EquipmeoU Vehicl�,s Priority 3: Worthwhile Descdptlon Grass Rig 5175 Replacetnent (2017) .TuetiScation Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Fumishings 85,000 85,000 Total �,�0 85,000 Funding Sources 2014 2015 2016 2017 2018 Total Equipment Replacement Fund 85,000 85,000 Tots! ss,000 &5,000 DRAFT for 2014-2018 Update Monday,August O5,2013 �� Capital Improvement Pmgism 2014 rhru 2018 Department Fire CYty of Scandia, Minnesol� Coetact Fire Chief Type New Project# F-016 Useful Life 40 years Project Name Second Fire Station Category Buildings Priority 3: Worthwhile �SCl�p�OII Second fire station. Potential locations: Big Lake School site,or joint project with City of Forest Lake. J�atiflcation Improve service to area beyond ISO guidelines;decreased fire insurance premiums for portion of service area. Expenditures 2014 2015 2016 2017 2018 Total Construcction/Maintenance 125,000 125,000 Total 125,U00 125,000 Funding Sources 2014 2015 2016 2017 2018 Total Debt Service Fund 125,000 125,000 Total 12s,000 125,000 DRAFT for 2019-1078 Update Monday.August O5,2013 (J�� Capital Impmvement Progism 2014 rh� 2018 Department Fire CYty of Scanc�a, Minnesota Contact Fire Chief Type Impmvanent Project# F-018 Useful I.ife 20 years ProJect Naroe Back-up Generator for Fire Aall cec�ory an� Priority 3: Worthwhile DCBC1�]11�OII Provide back-up power for Fire Ha11 and portable to address sewer pumping issues if necessary J�fiScation Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Furnishings 36,000 36,000 Total �,�0 36,000 Funding 5ources 2014 2015 2016 2017 2018 Total Capital Improvement Fund 36,000 36,000 Total �.� 36,000 DRAF7'for 2014-2018 Update �fonday,August 05,1013 � 1 Capital Innprovement Ptogram 2014 rh,� 2018 Department Fire G�ty of Scandia, Minnesotn Contact Type Replacement pro�ect# F-022 Useful l.ife 15 years Project Name SCBA Compressor Replacement Category Other Priority 2:High priority DCSCI1p110II Compressor used to fill SCBA air pacs JustiScation Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Furnish(ngs 17,000 17,000 Totai �7,000 �7,000 Funding Sources 2014 2015 2016 2017 2018 Total Equipment Replacement Fund 17,000 17.000 Total 17,00o i 7,000 DRAFTfor d014-2018 Update Monday,August 05.1013 .J"' Capital Improvement Program 2014 rh� 2018 Department ke Rink GYty of Scandia, lViinnesot� ContAct Park and Rec Commince Type Replacement Project# IR-002 Useful Life 25 years Project Name Zamboni Replacement Category EquipmenV Vehicles Priority N/A DC8C11�OII Replacement of(used)Zamboni for outdoor ice rink Ju�tl�caflon End of useful life of existing equipment. Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Fumishings 40,000 40,000 Total 40,000 40,000 Funding Sources 2014 2015 2016 2017 2018 Total Grants/Donations 40,000 4D,000 Total 40,000 40,000 DRAFT jor 2014-2018 Update Monday,August O5,1013 �� { I Capital Impmvement Pmgiam 2014 rhru 2018 Department Parlcs and Recreation (�ty of Scandia, Minnesot� ContaM Park and Rec Committee Project# PR-001 Type Improvcment Useful Llfe 20 years Project Name Lilleskogen Park Improvements cac�ory park t�npro�e�►«►� Priority 2:High priorily DCBCI�p�OII Preliminary Cost Estimate from Lilleskogen Park Plan,January 2007&estimates from SRF Inc.,April 2008,parking lot design&estimates]une 2011 Phase 1,2009 ($24,800) l. Site surveying and engineering for water control structure: $13,8(?0 2. Construction/earthwork: 510,000 3. WeedManagement: $1,000 Phase 2,2011 4.Parking Lot Design($6,000) Phase 3,2012 5.Parking Lot Constrution($44,000) Phase 4,2013($103,000) 5. Site utilities: 58,000 b. Trails and Board: $90,000 7. Electrical(parking lot security lighting) 55,000 Phase 5,2014($47,500) 6. Vegetation removals($21,500) 7. Landscaping/vegetation restorations($26,000) Phase 6,20]5 ($36,000) 8. Site fiunishin s icnic shelter tables,benches,si a e etc. J�tificstion #!1 priority of Park and Recreation Committee Park is gateway to village center;connection to pedestrian trails,accessible to school. Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 47,500 15,000 62,500 EquipNehicleslFumishings 21,000 21,000 Tot>1 47,500 36,000 83,500 Funding Sources 2014 2015 2016 2017 2018 Total Grants/Donations 47,500 36,000 83,500 Total 47,500 36,000 83,500 DR4FT for 2014-2018 Update Monday,August OS,2013 3� � ► Capital Innprnvement Pmgrnm 2014 rh� 2018 Dep�rtment Pazks and Rxreation C�ty of Scandia, lVlinnesota Contact Park and Rec Committee 'I�'pe ln,proven,enc Project it PR-002 Useful Life 20 years Project Name Wind in the Pines Park Category Park Improvement Priority 3: Worthwhile Desciiption Site Survey and Boundary Markers-S4>800(2010) Signage/fumishings--$2,000(2011) Natural Resources Management Plan-- �10,000(2014) J�etiBcatton Second priority of Park and Recreation Committee. StairsJ trail impmvement needed to allow use of steep trai]without erosion and keep users from trespassing on private property. Expenditures 2014 2015 2016 2017 2018 Total Planning/Design 10,000 10,000 TQ� 10,000 10,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Improvement Fund 10,000 10,000 Tofal �o,� to,000 DRAF7'jor 2014-1018 Update Monday,August OS,2013 � � � ♦ Capital Improvement Progism 2014 rh,� 2018 Department Parks and Recreation C�ty of Scandia, Minnesot� Contact Maintenance Sup. Type Replacement Project# PR-018 Useful Life 20 years Project Name Tennis Court Reconstruction Category Park Improvement Priority 3: Worthwhile Deaciiption Replace tennis courts at Community Center. .Tusflfication End of useful life/when resurfacing is no longer effective Expenditures 2014 2015 2016 2017 2018 Total ConstrucUoNMaintenance 60,000 60,000 Totsl s0,000 60,000 Funding Sources 2014 2015 2016 2417 2018 Total General Fund 60,000 60,000 Tot�l 60,000 60,000 DRAFTfor 2014-2018 Updare Monday,Augusl OS,2013 r�� . � Capital Impmvement Program 2014 rh,� 2018 Department Parks and Recreation C�ty of Scand�a, Nrnnesota Contsct Type Improvemtnt Project# PR-019 Usefui Lite 20 yeazs Project Name Log House Landing Improvements Category Other Priority N/A DC8C1�p�0II Improvements to landing and road to address erosion issues. Cost share with CMSCWD. Landing improvements in 2014 Roadway improvcments in 2015 JusflRcation adress erosion issues and gravel going into St.Croix River Expenditures 2014 2015 2016 2017 2018 Total Construction/Maintenance 40,D00 200,000 240,000 Totsl 40,000 200,000 240,000 Funding Sources 2014 2015 2016 2017 2018 Total Capital Improvement Fund 20,000 100,000 120,000 Grantsl Donations 20,000 100,000 120,000 ToW �� 200,000 240,000 DRAFTfor 1014-2018 Updale Monday,August O5,2013 �� . � Capital Impr�vement Pmgram 2014 th� 2018 Department Public Works City of Scandia, Minnesot� Contact Engineer Type Maintenance Project# PW-002 Useful Life Variable Project Name Street Maintenance Program Category Road Re�onsVuction Priority 1:Urgent,high priority Description Te.n-year rehab.Program including crack seating and seal coat,reclaim and overlay,reconstruction,as recommended by 2008 Pavement Managernent Plan(UPDATE UNDERWAI� Ju�tiflcation Maintain investment in paved roadways.Assumes new assessment policy allowing debt financing of significant portion of rehabilitation and reconstruction program,beginning with street reconstruction project in 2015. Expenditures 2014 2015 2016 2017 2018 Total ConstrucGon/Maintenance 300,000 2,300,000 300,000 300,000 300,000 3,500,000 Total �o,000 2,aoo,000 �oo,000 �oo,000 aoo,000 3,soo,000 Funding Sources 2014 2015 2016 2017 2018 Total Debt Service Fund 2,000,000 2,OOD,OOD General Fund 30D,000 300,000 300,000 300,000 300,000 1,500,000 Tot81 �,000 2,300,000 300,000 300,000 300,000 3,500,000 DRAFTjor 2014-1018 Update Monday,Augusl OS,1013 � �i � r � Capit�l Impmvement Pmgram 2014 thru 2018 Department Public Works G�ty of Scandie, lVlinnesot� Contact Maintenance Sup. ProJect# PW-004 Type Replacement Useful Life 10 years Project Name Pickup w/Plow Replacement 2008 Ford F350 (102-08) cet�o�y EquipmenV Vehicles Priority 3: Worthwhile DCaCIiphOII Replace 2008 Ford F350 Pickup w/Plow (102-08) JustiScaflon Useful life of equipment. Used for day-to-day maintence operations and to plow small streets&cul-d�sacs Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Fumishings 25,500 25,500 Total 25,500 25,500 Funding Sources 2014 2015 2016 2017 2018 Total Equipment Replacement Fund 25,500 25,500 To1�l 25,500 25,500 DRAF7'for?014-2018 Update Monday,August OS,2013 � 1 1 f Capital Impmvement Prngram 2014 th,u 2018 Department Public Works C�ty of Scandia, lVlinnesota Contsct Maintenance Sup. Type Replacement Project# PW-005 Useful Lite 7 years Project Name John Deere Tractor Mower wBroom&Blower(303-09) Cstegory EquipmenU Vehicles Priority 3: Worthwhile Descaiption John Deerc Tractor Mower w/Broom&Blower,planned replaoements (303-09) 3�stificaHon Replace at end of useful life. Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Furnishings 25,000 25,000 Total 25,000 25,000 Funding Sources 2014 2015 2016 2017 2018 Total Equipment Repiacement Fund 25,000 25,000 Total 25,000 25,000 DRAFTjor7014-1018 Updale Monday,August 05,1013 3� Capit�l Impmvement Program 2014 rh,� 2018 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type New Project# PW-006 Uaeful Life 10 years Project Name New Dump Truck/Plow(Replace 201-97) Category EquipmenV Vehicles Priority 1:Urgent,high priority Descdptlon New tandem-axel plow truck.Trade or sell 1997 Ford 8000 Dump Truck w/Plow(201-97)retained for a back-up after purchase of Mack(203-11) JustiRcatlon Improve spced of snow removal by adding a third route. Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Fumishings 200,000 200,000 ToW 2ooAoo 200,000 Funding Sources 2014 2015 201b 2017 2018 Total Debt Service Fund 200,000 200,OD0 Total �,� 200,000 DRAFT for 1014-1078 Update Monday,August O5,2013 3`'1 � � < Capital Improvement Pmgram 2014 rh� 2018 Dep�rtment Public Worlcs C�ty of Scanclia, Minnesota Contact Maintenance Sup. Project H PW-010 Type Replacement Usetul Life 10 years Project Name 2002 Sterling Dump Truck/Plow Replacement(202-02) c.c�ory EquipmenU Vehicles Priority 3: Worthwhile Descifiption 2002 Sterling Dump Truck w/Plow Replacement(202-02) Justification Replace at cnd of useful lfe. Replace single-aacel with tandem-axel truck. Expenditures 2014 2015 2016 2017 2018 Tota! EquipNehicles/Furnishings 200,000 200,000 Total zoo,000 2oo,oao Funding Sources 2014 2015 2016 2017 2018 Total Equipment Replacement Fund 200,000 200,000 Total 200,000 200,000 DRAFT for 7014-1018 Updare Monday,August OS,2013 d�(� �., } � � Capital Improvement Prngram 2014 lh,� 2018 Department Public Works C�ty of Scandia, Minnesota Contact Maintenance Sup. Type Replacement Project# PW-016 Uaeful Life 20 yeazs ProJect Name 1998 John Deere Motor Grader Replacement(301-98) cacego,y Equipmend Vehicles Prior)ty N/A Descdpflon Replace 1998 John Deere Motor Grader(301-98) Jnstltication Replacement at end of useful life is needed if remaining gravel roads are not paved and/or existing paved roads are not reconstructed. Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Fumishings 225�000 223�000 TOtsl 225�000 225,000 Funding Sources 2014 2015 2016 2017 2018 Total Equfpment Replaoement Fund 225,000 225,000 Total 225,000 225,000 DRAFT for 2014-2018 Update Monday,August OS,2013 �� Capit�l Iniprovement Progiam 2oi4 rh� 2oi8 Department Public Works C�ty of Scandia, NIInnesota Contact Mai»tenancc Sup. Type Replacement Project u PW-019 Usetul Life 10 years Project Name 2008 Ford Ranger Replacement(101-08) ca��ory oct�e� Priority 3: Worthwhile Descdption Replace 2008 Ford Ranger Pickup Truck(101-08). Originally assigned to Building Official,reassigned to Public Works Dept.in 2012 for 2013 C1P Update. Replace with larger 4x4 pickup. JusliIIcafton Replace at end of useful life. Expenditures 2014 2015 2016 2017 2018 Total EquipNehides/Furnishings 25,500 25,500 Total 25,soo z5,soo Funding Sources 2014 2015 2016 2017 2018 Total Equipment Replacement Fund 25,5DU 25,500 Tohl 25,500 25,500 DRAFTfor 2014-1018 Update Monday,August 03,2013 `"1 O� Capiffil Impmvement Progiam 2014 rh� 2018 Department Public Works C�ty of Scandia, lVlinnesotn Contact Maintenance Sup. Type New projecc a PW-024 Useful Life 10 years Project Name Utility Truck with Crane Category Equipment/Vehicles Pr3ority 3: Worthwhile Descdp8on Utility turck with crane to be used for pump maintenance and other utility work. Add$10,000 for air compressor on board Justification Needed if ciry is to assume full responsibiltiy for maintneance of wastewater treatment systems. Cost would be shared by 201 and Uptown Funds. Eapenditures 2014 2015 2016 2017 2018 Total EquipNehiGes/Fumishings 70,000 70,000 Total 70,000 �o,000 Funding Sources 2014 2015 2016 2017 2018 Total Capital Improvement Fund 40,000 4Q,000 Sewer Fund(201) 30,000 30,000 Total �o.� 7D,000 DRAFT for 2014-?018 Update Monday.August OS,2013 �� Capital Lnpmvement Program 2014 rh,� 2018 Department Public Works C�ty of Scandia, Minnesota copt8�t Type New Project# PW-02b Useful Life Project Name Wood Chipper Category Other Priority 2:High priority Desciiption 15"wood chipper Juatlficafion complete tree trimming in house Expenditures 2014 2015 2016 2017 2018 Total EquipNehicles/Fumishings 37,500 37,500 Totsl 37,500 37,500 Funding Sources 2014 2015 2016 2017 2018 Total Capital Improvement Fund 37,500 37,500 TOW 37�� 37,500 DRAFTfor 2014-1018 Update Monday,August 05,1013 y� Capital Improvement Program 2014 chr,� 2018 Department Public Works CYty of Scan+dia, lViinnesota Contact Type Maintenance project# PW-027 Useful Life 20 years ProjeM Name Qll1IIe�1 AVC Category Road Reconstrvction Prtor3ty N/A Deacdplion Overlat on Quinell Ave Jusflfication Expenditures 2014 2015 2016 2017 2018 Total ConstructionlMaintenance 185,000 185,000 Tot�l 185,000 185,000 Funding Sources 2014 2015 2016 2017 2018 Total Grants/Donations 120,000 120,000 Othed TBD 65,000 65,000 Total 185,000 185,000 DRAFT for 2014-?018 Update Monday,August OS,201.3 ��