8. Staff Report - Boxcast Storage Staff Report
Date of Meeting: August 2, 2023
For: Honorable Mayor and Council
From: Kyle Morell, City Administrator
Subject: Boxcast Storage
Background:
The City has been broadcasting Council and Advisory Committee meetings on Boxcast since
2018. Currently, we are storing four years of meetings on the service. This storage amount is
currently costing the City $185 per month. That fee has increased by $10 per month since the
beginning of the year.
Discussion:
Minnesota Data Practices Act requires the City to keep audio and video of City meetings for
three months after the approval of the minutes, which means the City is only required to keep
the video of all meetings for four months after the meeting date. The question before the
Council is how long the City should keep video recordings of the City meetings.
Option:
1) Keep audio of all meetings for three months after the approval of the meeting minutes
in compliance with Minnesota Data Practices
2) Keep audio of all meetings for one year after the meeting date.
Recommendation:
Option 2