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09.d 07.25.2023 Minutes TC DRAFT Scandia Tourism Committee Minutes July 25, 2023 – 5:00 p.m. Meeting at Community Center Members in Attendance: Sue Dickens, Chrissi Larsen, Sarah Porubcansky, Lynne Moratzka and Jim Gribble. Additional Attendees: Christine Maefsky (Mayor) and Brenda “Bee” Stignani (Office Assistant.) Call to Order –Chair Dickens called the meeting to order at 5:02 p.m., a quorum is present. Approve the Agenda – Porubcansky moved, Larsen seconded, to approve the agenda with Flexibility. Motion carried unanimously. Approve the Minutes – Porubcansky moved, Larsen seconded, to approve the June 27, 2023 minutes. Motion carried unanimously. Review Tourism Vision and Mission Statement – Dickens opened discussion of some suggested changes to consider in the current Vision & Mission Statement. Larsen posed some clarifying questions. Discussion concluded Larsen will draft changes to consider at the next meeting to add the role of the Tourism Committee into the document which currently outline’s Scandia’s overall objectives in Tourism. Best of Scandia – Dickens reported that the organizing group have removed the free gift wrapping option, will work with staff to update completely the registration form and system, will accept 34-36 vendors with only one table for every registrant, the fee will be the same, the same food truck will provide the same menu, have received feedback that the signage is too small, is considering some timing changes but will decide with the ultimate goal in mind to serve the public when Vinter Lights participation conflicts with vendors wishing to exit the parking lot. Vinter Lights is the primary event. Upcoming Events – Dickens reported that Best of Scandia and Scandia Evening Adventures are being organized for 2023. Members suggested flyers prepared by Larsen be posted at Best of Scandia to advertise the remaining Scandia Evening Adventures dates. Gribble volunteered to collect zip codes from willing shoppers at Best of Scandia to measure the success of this event as a tourist goal. Moratzka requested considering a method (punch cards?) of tracking patronage to the different Scandia Evening Adventure business participants with an incentive to visit all. Completed cards to request a zip code to measure success of outreach with an option to provide email addresses for the promotion of future Tourism Committee or Scandia events. Dickens will draft ideas of prizes to offer for participation in Scandia Evening Adventures to discuss at a future meeting. Adjournment –Motion by Dickens, seconded by Porubcansky, to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 6:10 p.m. Respectfully submitted by Brenda “Bee” Stignani, Office Assistant