4a 1 Gacek444 Cedar Street, Suite 1500
Saint Paul, MN 55101
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
MEMORANDUM
To: Scandia Planning Commission Reference: Gacek IUP and AOP
Neil Soltis, Administrator
Copies To: Brenda Eklund, Clerk
Jeff and Julie Gacek, Applicants
From: Sherri Buss, RLA AICP, Planner Proj. No.: 16022.015
Date: July 25, 2016 Routing:
SUBJECT: Gacek Interim Use Permit (IUP) and Annual Operating Permit (AOP) for a Rural
Event Facility
MEETING DATE: August 2, 2016
LOCATION: 12680 Scandia Trail North
Scandia, Minnesota
APPLICANTS: Jeff and Julie Gacek
ZONING: Agriculture Core (AG C) District
60-DAY PERIOD: September 4, 2016
ITEMS REVIEWED: Application and materials received July 6, 2016
BRIEF DESCRIPTION OF THE REQUEST:
The applicants are requesting an Interim Use Permit (IUP) and an Annual Operating Permit (AOP) for a
Rural Event Facility to be located at 12680 Scandia Trail North. The subject property is located in the
Agriculture Core (AG C) Zoning District, and includes 19.98 acres.
BACKGROUND:
The applicants are seeing an IUP and AOP to use a portion of their farm for worship, weddings, and retreat
events.
The applicants estimate a total number of 35-75 events per year. The proposed events include:
o Worship services in the barn once per week for churches and faith-based organizations.
The services may include barbeques and hay rides between April and October
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The applicants estimate that up to 150 attendees and 10 on-site volunteers may
participate in these events
o Marriage retreats on an occasional basis between April and October
The applicants estimate up to 40 attendees and 2 on-site volunteers for these events
o Wedding ceremonies on Friday or Saturday night between April and October
The applicants estimate up to 150 attendees for these events and some on-site staff to
manage parking, catering and other aspects of the events.
The proposed hours of operation include:
o Event set-up times between 9 a.m. and 5 p.m.
o Event times between 5 p.m. and 10 p.m.
o All activities end by 10:30 p.m.
The proposed facilities (see “Building Layout” sketch) will include:
o Use of the existing Grainery, Machine Shed, and Barn/Bunkhouse for events.
o Proposed Outdoor Amplifed area and Indoor Amplified Area.
o Parking area for up to 100 cars. The applicants estimate that up to 100 cars may enter and
leave the site for the events via the driveway from Meadowbrook Avenue. No parking will be
permitted on City streets.
o A new septic area and location for portable toilet facilities
o Exterior lighting for events
o Exterior sound amplification of ceremonies only
o Occasional use of temporary tent structures
o Sign for the event facility on Meadowbrook Avenue at the parking area
o Addition of 32 trees for screening along Scandia Trail North and additional landscaping on
the site
o Solid waste management services by contract
o Emergency access from Scandia Trail and Meadowbrook Avenue
The application includes the information needed for the IUP and first-year AOP.
DEVELOPMENT CODE DEFINITION AND CRITERIA FOR A RURAL EVENT FACILITY
Scandia’s Development Code defines a Rural Event Facility as: A facility that operates on a for-profit basis to
host outdoor or indoor gatherings that do not exceed twelve (12) hours in duration. The gatherings may
include, but are not limited to, events such as weddings or other ceremonies, dances, festivals, picnics or any
other gathering of a similar nature that the City determines to be consistent with and supportive of the rural
and historic character of the community. Gatherings may not include activities that include the discharge of
firearms, competitions among motorized vehicles, or other events that the City determines to be incompatible
with the community’s character or intent of this chapter.”
The Development Code has several performance standards for Rural Event Facilities:
A) The minimum lot area required for Rural Event Facilities is 20 acres. The use is permitted in the
Agriculture Core (AG C) and General Rural (GR) Districts
B) Events shall be limited to a maximum of 300 persons.
C-N) Additional criteria related to facilities and operation of the Rural Event Facility, detailed in the
analysis below.
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Rural Event Facilities must also meet the requirements for all IUP’s included in the Development Code.
Rural Event Facilities must also obtain an Annual Operating Permit (AOP).
GENERAL CRITERIA FOR GRANTING AN IUP and AOP
The City’s Development Code identifies the general criteria that should be considered for evaluating an IUP
request and granting this permit.
The Code indicates that the criteria that the Planning Commision shall consider include the following to
approve the IUP:
The proposed use shall meet the applicable standards for a conditional use permit included in the
Development Code, which include:
o Impact of the proposed use on the health, safety and general welfare of the occupants of
surrounding lands
o Existing and anticipated traffic conditions, including parking facilities, and impacts
o Effect of the proposed use on utility and school capacities
o Effect of the proposed use on property values and scenic views
o Relationship to the Comprehensive Plan
o Ability of the proposed use to meet the standards of the Development Code
o Effect of the proposed use on groundwater, surface waters and air quality
The use is allowed as an interim use in the respective zoning district
The date or event that will terminate the use can be identified with certainty
The use will not impose additional unreasonable costs on the public
The user agrees to any conditions that the City Council deems appropriate for permission of the use
The code includes the following required submittals for an AOP:
Annual report summarizing operations during the past year.
Proposed operations for the coming year and expected changes from previous operation
City inspection, if completed.
DETAILED EVALUATION OF THE IUP REQUEST:
I. RURAL EVENT FACILITY PERFORMANCE STANDARDS
A) Lot Size
The minimum lot size required for a Rural Event Facility is 20 acres. The applicants’ parcel is 19.98 acres in
size, based on the Washington County parcel data. Because the property size is slightly less than the
minimum allowed in the Code, the owners requested an Administrative Exception to the zoning standard.
The Administrative Exception Section of the Code allows the Zoning Administrator to grant the Exception
for a single family lot that deviates from a minimum lot requirement by 5% or less, so that the lot may be
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considered to be in compliance for the purposed of the lot size criteria identified for the Use Standards
included in the Code. The Code includes the criteria for granting the Administrative Exception. Scandia
(and many other cities) have a provision for Administrative Exceptions in the code to address situations
where there may have been a surveyor error, a portion of the lot has been acquired for right-of-way, or other
issues beyond the control of the landowner that have slightly reduced the lot size.
The applicants applied to the City for an Administrative Exception to the required lot size for a Rural Event
Facility. The existing parcel is approximately 99% of the size of a 20-acre parcel. The City Administrator
granted the exception. Based on that approval, the parcel meets the minimum lot size required for a Rural
Event Facility.
B) Maximum Event Size
The ordinance standards limit the size of events to a maximum of 300 persons. The applicants estimated that
the maximum size of events will be 150 persons. The proposed maximum event sizes meet the ordinance
requirement. The Planner included a proposed condition that events may not exceed 300 attendees.
C) Utilities, including Wastewater Treatment and Septic System
The ordinance requires that adequate utilities must be available on-site. The ordinance permits the use of
portable toilet facilities. The Building Layout includes a “septic” area and area identified for “portable
toilets.” The Planner included a condition that the applicants provide adequate on-site septic facilities for
events. Any new or upgraded subsurface septic system facilities shall obtain a Washington County permit.
D) Access from a Public Roadway
The ordinance requires that Rural Event Facilities have direct access from a public roadway. Direct access
to the Gacek facility is proposed from Meadowbrook Avenue to the parking area. The City Engineer
provided the following comments related to access to the site:
1. When final driveway location is determined, it should be reviewed whether or not a driveway culvert
is necessary to maintain drainage. Grades and slopes cannot be determined based on the information
provided.
2. The parking lot entrance shall be wide enough (32 feet maximum) to accommodate 2-way traffic and
the driving lanes within the parking area shall be a minimum of 24 feet in width.
3. Right-of-way shall be secured and recorded along the entire southern boundary of the property
consistent with the parcel to the south of Highway 97, and reviewed and approved by MnDOT.
4. Right-of-way shall be secured and recorded along the entire western boundary of the property 33’
east of the section line along Meadowbrook Avenue North.
E) Parking
The ordinance requires that the facility provide on-site parking, sufficient to handle guest, staff, vendor and
owner vehicles. No parking shall be permitted on public streets. Traffic engineers typically assume an
average of three people per vehicle to estimate parking needed for places of worship and assembly. Based
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on the applicants’ estimate that a maximum of 150 people plus 10 staff will attend events at the facility, the
proposed parking area meets the size requirement for parking. The Planner has included a condition that no
parking for the event facility shall occur on public streets.
The application proposes a grass and gravel parking surface. The Engineer included the following comments
regarding the parking area:
5. Because of the flat topography, the Engineer anticipates that the site currently has poor drainage and
the applicant should review the subsoils prior to placing aggregate materials for the parking surface.
Small rain events will certainly make the flat surface spongy and will become more difficult for
vehicles to maneuver.
6. With the amount of potential traffic generated for each event, the first 75 feet of the proposed parking
lot shall be required to be paved or reviewed for an alternative surface such as trap rock to minimize
the amount of sediment dragged out onto Meadowbrook Avenue North.
If the entire parking area shown on the survey were paved, the impervious cover on the parcel would exceed
the 25% maximum permitted by the ordinance. The applicant should revise the plans to show the proposed
rock or paved area with an accurate calculation of all impervious surfaces on the parcel for approval by the
City Engineer and review with the Comfort Lake Forest Lake Watershed District.
The Planner has included a proposed condition that the first 75 feet of the parking lot shall be paved or
constructed with an alternative surface such as trap rock that has been approved by the City Engineer. The
applicant shall submit a final plan for the parking lot to the City for Engineer approval identifying the area of
impervious surface. The total impervious area on the parcel may not exceed 25% of the parcel area.
F) Sound Amplification
The ordinance permits sound amplification of ceremonies only. Sound amplification is limited to voices and
music that are part of the ceremony. The application states that sound amplification will be limited to
ceremonial events. Potential locations are shown for outdoor and indoor amplified areas. The proposed type
of amplification meets the ordinance requirement. The Planner estimated the distance from the proposed
events area to the nearest homes to be over 1,000 feet.
The Planner included the following conditions related to sound amplification:
Sound amplification of ceremonies only is permitted, including voices and music that are part of the
ceremony. Parties or celebrations preceding or following the event shall not include amplified sound.
Amplified sound shall be directed toward the applicant’s home and interior of the Rural Event
Facility site rather than surrounding properties.
Events shall not generate noise that unreasonably annoys, disturbs, or endangers the comfort or peace
of any persons, or precludes their enjoyment of property or affects their property’s value. All sound
generated by the Rural Event Facility shall comply with the Minnesota Pollution Control Agency
standards.
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G) Setbacks
The ordinance requires a setback of at least 100 feet from the boundaries of adjoining properties. The City
may require screening of the outdoor event areas. (Screening is discussed with proposed landscaping.)
The Survey Overlay submitted with the proposal shows the parcel boundaries and location of new facilities.
The proposed barn is located approximately 30 feet from the eastern parcel boundary, and related septic and
portable toilet areas are also not 100 feet from the boundary. The distance between the proposed parking
area and western property line is approximately 40 feet.
The Planner included a proposed condition that the applicants shall submit a Site Layout that includes all
parcel boundary and proposed facilities for the Rural Event Facility. All elements of the facility shall be at
least 100 feet from the property boundaries.
H) Hours of Operation
The ordinance state that events may not begin before 9 AM and shall cease by 10 PM. All amplified sound
shall conclude by 10 PM. All guests shall be off the site by 10:30 PM. The hours proposed by the applicant
meet the ordinance requirement. The Planner included a condition for the approval of the IUP that that
events may not begin before 9 AM and shall cease by 10 PM. All amplified sound shall conclude by 10 PM.
All guests shall be off the site by 10:30 PM.
I) Number of events
The ordinance includes a requirement that no more than one event shall be scheduled on any calendar date.
The Planner included a condition for approval to limit the number of events to one per calendar date.
J) Signs
The ordinance requires signs for the facility to conform to the development code. The Performance
Standards for Rural Event Facilities stated that “One sign is permitted with a maximum size of 32 square
feet, and one temporary sign is permitted for each event at each street entrance. The temporary sign may not
be placed more than 10 days before the event and shall be removed within 24 hours of the end of the event.
The temporary sign may not exceed ten (10) square feet in area and requires a sign permit.
The City amended the sign ordinance since the adoption of the Rural Event Facility Ordnance, and the
current Sign Ordinance requirements state that the maximum size of a sign in the AG C district is ten square
feet in size, up to three signs of this size are permitted per parcel, and no permit is required for signs that are
10 square feet or less in size. The Planner included a condition that the sign for the Rural Event Facility
must meet the current requirements of the sign ordinance.
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K) Compliance with Regulations
The Planner included a condition for approval of the IUP that the Rural Event Facility shall comply with all
rules and regulations of Federal, State, County and Local agencies, and the facility must pass inspections by
the Building Official and Fire Inspector.
Stormwater. The Comfort Lake Forest Lake Watershed District reviewed the proposed use, and state that if
the existing grass field will be used for parking, then no watershed district permit is required. If the use will
disturb more than 1 acre or will move more than 200 cubic yards of material, an erosion control permit will
be required. If the applicants utilized gravel or paving for the parking lot, these would be considered
impervious surfaces, and would be required to meet the District’s stormwater management rules. The
Planner included a condition that the applicants shall obtain a watershed district permit if required based on
the final plan for the parking lot and facilities.
Fire Inspection. The Engineer recommended that the City’s Fire Chief review the site plan and provide
comments regarding safety. The Chief’s comments and recommended conditions will be available at the
Planning Commission meeting on August 1.
L) Landscaping, Security, sanitary sewer, liability, and other requirements
The existing buildings on the site are screened by existing vegetation to the north, west and south. The
applicant proposed the addition of 30 coniferous trees to the south of the new buildings and parking lot.
The Planning Commission should discuss the existing and proposed screening, and determine if a it is
adequate, or if additional screening should be required for the new parking lot and facilities.
M) Length of IUP
The Development Code states that the IUP shall terminate at a date specified in the permit, with a change in
ownership or upon violation of conditions under which the permit was issued. The Planner has included a
proposed condition that the IUP shall terminate with a change in ownership or if the conditions under which
the permit was issued are violated.
N) IUP and AOP reviews
The ordinances states that the City may schedule reviews of the Interim Use Permit or Annual Operating
Permit as needed. The City may inspect the site as part of the permit review. The Planner included the
criteria as a proposed condition for approval of the IUP and AOP.
2. GENERAL CRITERIA FOR GRANTING AN IUP OR CUP
The criteria for granting an IUP include the criteria for a CUP, and are identified in bold text:
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IUP Criteria
Comprehensive Plan Conformance (also a CUP criteria) and conformance with public facilities and
capital improvement plan.
The Agriculture Core (AG C) was established in the Comprehensive Plan to provide large contiguous areas
for agricultural production. The goals and policies in the plan encourage small-scale commercial activities
that support long-term agricultural use. The use will not require additional public facilities or public
improvements. The request is consistent with the goals of the Comprehensive Plan and will not have
negative impacts on the City’s public facilities and capital improvement plan.
Zoning District
The use is an allowed use with an IUP and AOP in the Agriculture Core District.
Period of Permit
The Planner has included a proposed condition that the Interim Use shall terminate with a change in
ownership of the property.
Public Service Demands
The City Engineer has reviewed the proposed uses and identified required conditions for the use. With
compliance with the conditions, the proposed use will not impose additional costs for public infrastructure or
public services.
CUP Criteria
The criteria for granting a CUP are identified in bold text:
The use will promote and enhance the general public welfare and will not be detrimental to the health,
safety and general welfare of the occupants of surrounding lands
The proposed Rural Event Facility use has the potential to impact health and welfare due to potential noise.
The Planner has proposed conditions to manage the potential impacts to neighbors that are consistent with
the performance standards in the Development Code.
The conditional use will not be injurious to the use and enjoyment of other properties in the immediate
vicinity for the purposes permitted nor substantially diminish or impair property values or scenic views.
The Planning Commission should listen to comments at the Public Hearing, and consider the conditions
proposed or other conditions to manage noise and views of the proposed use so that it does not impact the
use, enjoyment, values and scenic views of other properties.
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The proposed use will not impede the normal and orderly development and improvement of surrounding
property for uses permitted in the district.
The proposed use will be located on a relatively large parcel and will be setback as the ordinance requires
from surrounding parcels. If noise and other potential impacts are managed by implementation of the
proposed conditions and compliance with the Development Code, the use will not impede the development
and improvement of surrounding properties for uses permitted in the AG C District.
Adequate public facilities and services are available or can be reasonable provided to accommodate the
proposed use.
No additional public facilities or services are needed for the use.
The use conforms to the applicable regulations of the district in which it is located and applicable
standards of the Development Code.
The proposed use is permitted in the AG C District with an IUP and AOP. The Code includes requirements
and performance standards for Rural Event Facilities. The analysis in this staff report indicates that the
proposed use complies with most of the regulations. The conditions require that the applicant revise the site
plan to meet setback requirements and identify the area of impervious surfaces before approval of the
permits. The proposed use will meet the other performance standards of the Development Code with
implementation of the required conditions.
The use conforms to the general and specific performance standards for the use.
The use conforms to most of the performance standards for this use. The Rural Event facility has the
potential to affect nearby properties if noise and visual impacts are not managed to prevent or control
impacts. The Planner has included proposed conditions to manage noise, consistent with the Development
Code requirements. The Planning Commission should consider whether additional screening should be
required for this use in order to meet the performance standards.
Summary of the Evaluation of the IUP Request
The evaluation of the proposed use based on the requirements and standards for the Rural Commercial Use,
the IUP and AOP indicate that with the revised site plan and implementation of the proposed conditions the
proposed use can meet the City’s requirements and an IUP and AOP, with conditions.
ACTION REQUESTED:
The Planning Commission can recommend the following:
1. Approve the request.
2. Approve the request with conditions.
3. Deny the request with findings.
4. Table the request.
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PLANNING STAFF RECOMMENDATIONS:
The Planner recommends approval of an Interim Use Permit and 2016-2017 Annual Operating Permit for a
Rural Event Facility on the parcel located at 12680 Scandia Trail North. The Planner recommends the
following conditions:
1. The activities on the site shall occur only within the areas identified on the Site Survey and Building
Layout submitted with the application. The applicants shall revise the survey and layout so that all
facilities and activities of the Rural Event Facility are setback a minimum of 100 feet from the parcel
boundaries.
2. No events shall exceed 300 attendees and staff.
3. The applicants shall provide adequate on-site septic facilities. Any new or upgraded subsurface
septic system facilities shall obtain a Washington County permit.
4. The final driveway location shall be reviewed by the City Engineer. The Engineer shall determine
whether a culvert shall be required.
5. The parking lot entry shall be a minimum of 32 feet wide to accommodate 2-way traffic, and the
driving lanes in the parking area shall be a minimum 24 feet wide.
6. The applicants shall secure and record right-of-way along the entire southern boundary of the
property consistent with the parcel to the south of Highway 97, and reviewed and approved by
MnDOT.
7. The applicants shall secure and record right-of-way along the entire western boundary of the property
33’ east of the section line along Meadowbrook Avenue North.
8. The applicant shall review the subsoils in the proposed parking area prior to placing aggregate
materials for the parking surface and construct the lot with materials that support the proposed
parking area in wet and dry conditions.
9. The first 75 feet of the parking lot shall be paved or constructed with an alternative surface such as
trap rock that has been approved by the City Engineer. The applicant shall submit a final plan for the
parking lot to the City for Engineer approval identifying the area of impervious surface. The total
impervious area on the parcel may not exceed 25% of the parcel area.
Sound application of ceremonies only is permitted. Sound amplification may include voices and
music that are part of the ceremony. Parties or celebrations preceding or following the ceremony
shall not include amplified sound. Amplified sound shall be directed toward the applicant’s home
and interior of the Rural Event Facility site rather than surrounding properties.
10. Events shall not generate noise that unreasonably annoys, disturbs, or endangers the comfort or peace
of any persons, or precludes their enjoyment of property or affects their property’s value. All sound
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generated by the Rural Event Facility shall comply with the Minnesota Pollution Control Agency’s
standards.
11. The operating hours for the Rural Event Facility shall be 9 AM to 10 PM, seven days per week. All
amplified sound shall conclude by 10 PM. All guests shall be off the site by 10:30 PM.
12. The number of events shall be limited to one per calendar date.
13. The signs for the Rural Event Facility shall meet the current requirements of the Sign Ordinance.
14. The applicants shall obtain a watershed district permit if required for the new parking area or other
facilities.
15. The applicant shall plant and maintain the additional landscaping required for the site.
16. The IUP shall terminate with a change in ownership of the site or if the use is discontinued for one
year.
17. The AOP shall terminate one year from the approval of the 2016-2017 AOP. The applicant shall
submit an application for a new AOP a minimum of 60 days prior to the expiration of the current
AOP.
18. The City may inspect the site if needed and with appropriate notice to the applicants.
19. The applicants shall pay all fees and escrows associated with this application.
CITY OF SCANDIA, MINNESOTA
PC RESOLUTION NO. 08-02-16-01
APPROVING AN INTERIM USE PERMIT AND 2016-2017 ANNUAL OPERATING
PERMIT FOR A RURAL EVENT FACILITY
WHEREAS, Jeff and Julie Gacek, 12680 Scandia Trail North, have made application for
an Interim Use Permit and Annual Operating Permit to permit a Rural Event Facility on their
parcel; and
WHEREAS, the property is legally described as follows:
THE WEST HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST
QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 20 SUBJECT TO ROAD EASEMENTS
SECTION 16 TOWNSHIP 32 RANGE 20; and
The Planning Commission reviewed the request at a duly noticed Public Hearing on
August 2, 2016: and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLANNING
COMMISION OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA,
that it should and hereby does recommend approval of an Interim Use Permit and 2016-2017
Annual Operating permit to permit a Rural Event Facility at 12680 Scandia Trail North, based on
the following findings:
Findings for Interim Use Permit approval
1. The proposed Rural Event Facility use conforms to the City’s Comprehensive Plan,
public facilities plan, and capital improvement plan.
2. The proposed use is allowed with an Interim Use Permit in the Agriculture Core (AG C)
District in which it is proposed.
3. The Interim Use Permit shall terminate with a change in ownership of the property.
4. With compliance with the proposed conditions, the proposed use will not impose
additional costs for public infrastructure or public services.
5. With compliance with the proposed conditions, the use will not be detrimental to the
health, safety, and general welfare of occupants of the surrounding area.
PC Resolution No. 02-08-16-01:
Page 2 of 4
6. The proposed use includes conditions to manage noise, views, and other impacts of the
proposed use so that it will not be injurious to the use and enjoyment of other properties
in the immediate vicinity for the purposes permitted, or substantially diminish or impair
property values or scenic views.
7. The proposed use will be located on a relatively large parcel and will be setback as the
ordinance requires from surrounding parcels. If the proposed conditions are
implemented, the use will not impede the normal and orderly development and
improvement of surrounding properties for the uses permitted in the district.
8. Adequate public facilities and services are available to accommodate the proposed use.
9. With implementation of the proposed conditions, the use will conform to the applicable
regulations of the AG C District and the Development Code.
10. With implementation of the proposed conditions, the use will conform to the general and
specific performance standards for the Rural Event Facility use.
FURTHER BE IT RESOLVED, that the following conditions of approval shall be met:
1. The activities on the site shall occur only within the areas identified on the Site Survey
and Building Layout submitted with the application. The applicants shall revise the
survey and layout so that all facilities and activities of the Rural Event Facility are setback
a minimum of 100 feet from the parcel boundaries.
2. No events shall exceed 300 attendees and staff.
3. The applicants shall provide adequate on-site septic facilities. Any new or upgraded
subsurface septic system facilities shall obtain a Washington County permit.
4. The final driveway location shall be reviewed by the City Engineer. The Engineer shall
determine whether a culvert shall be required.
5. The parking lot entry shall be a minimum of 32 feet wide to accommodate 2-way traffic,
and the driving lanes in the parking area shall be a minimum 24 feet wide.
6. The applicants shall secure and record right-of-way along the entire southern boundary of
the property consistent with the parcel to the south of Highway 97, and reviewed and
approved by MnDOT.
7. The applicants shall secure and record right-of-way along the entire western boundary of
the property 33’ east of the section line along Meadowbrook Avenue North.
PC Resolution No. 02-08-16-01:
Page 3 of 4
8. The applicant shall review the subsoils in the proposed parking area prior to placing
aggregate materials for the parking surface and construct the lot with materials that
support the proposed parking area in wet and dry conditions.
9. The first 75 feet of the parking lot shall be paved or constructed with an alternative
surface such as trap rock that has been approved by the City Engineer. The applicant
shall submit a final plan for the parking lot to the City for Engineer approval identifying
the area of impervious surface. The total impervious area on the parcel may not exceed
25% of the parcel area.
Sound application of ceremonies only is permitted. Sound amplification may include
voices and music that are part of the ceremony. Parties or celebrations preceding or
following the ceremony shall not include amplified sound. Amplified sound shall be
directed toward the applicant’s home and interior of the Rural Event Facility site rather
than surrounding properties.
10. Events shall not generate noise that unreasonably annoys, disturbs, or endangers the
comfort or peace of any persons, or precludes their enjoyment of property or affects their
property’s value. All sound generated by the Rural Event Facility shall comply with the
Minnesota Pollution Control Agency’s standards.
11. The operating hours for the Rural Event Facility shall be 9 AM to 10 PM, seven days per
week. All amplified sound shall conclude by 10 PM. All guests shall be off the site by
10:30 PM.
12. The number of events shall be limited to one per calendar date.
13. The signs for the Rural Event Facility shall meet the current requirements of the Sign
Ordinance.
14. The applicants shall obtain a watershed district permit if required for the new parking
area or other facilities.
15. The applicant shall plant and maintain the additional landscaping required for the site.
16. The IUP shall terminate with a change in ownership of the site or if the use is
discontinued for one year.
17. The AOP shall terminate one year from the approval of the 2016-2017 AOP. The
applicant shall submit an application for a new AOP a minimum of 60 days prior to the
expiration of the current AOP.
18. The City may inspect the site if needed and with appropriate notice to the applicants.
PC Resolution No. 02-08-16-01:
Page 4 of 4
19. The applicants shall pay all fees and escrows associated with this application.
Adopted by the Scandia Planning Commission this 2nd day of August, 2016.
______________________________
Christine Maefsky, Chair
ATTEST:
_________________________________
Neil Soltis, Administrator/ Clerk
File No._____________
APPLICATION FOR PLANNING AND ZONING REQUEST
City of Scandia, Minnesota
14727 209th Street North, Scandia, MN 55073
Phone 651/433-2274 Fax 651/433-5112 Web http://www.ci.scandia.mn.us
Please read before completing: The City will not begin processing an application that is incomplete. Detailed submission
requirements may be found in the Scandia Development Code, available at the City office and website (www.ci.scandia.mn.us) and in
the checklist forms for the particular type of application. Application fees are due at the time of application and are not refundable.
1. Property Location: (street address, if applicable)
2. Washington County Parcel ID:
3. Complete Legal Description: (attach if necessary)
4. Owner(s):
Phone:
(h)
(b)
Street Address:
E-Mail:
City/ State:
Zip:
5. Applicant/Contact Person: Phone:
(h)
(b)
Street Address (Mailing):
E-Mail:
City/ State:
Zip:
6. Requested Action(s): (check all that apply)
____ Variance
____ Variance Extension
____ Conditional Use Permit (CUP)
____ CUP Extension
____ CUP/ Open Space Subdivision.
____ CUP/ Planned Unit Development
____ Interim Use Permit (IUP)
____ Administrative Permit
(type)____________________
____ Site Plan Review
(type)____________________
____ Site Plan Modification
____ Site Plan Extension
____ Sign (Permanent)
____ Amendment (Development Code )
____ Amendment (Comp. Plan )
____ Subdivision, Minor
____ Subdivision, Preliminary Plat/Major
____ Subdivision, Final Plat
____ Environmental Review
____ Wetland Review
12680 Scandia Trail, Scandia, MN 55073
16.032.20.31.0003
THE WEST HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 16 TOWNSHIP 32 RANGE 20 SUBJECT TO ROAD EASEMENTS SECTION 16
TOWNSHIP 32 RANGE 20
Jerey and Julie Gacek 651.426.0202
612.701.9991
12680 Scandia Trail, jagalyn@gmail.com
Scandia, MN 55073
Jerey Gacek 651.426.0202
612.701.9991
12680 Scandia Trail, jagalyn@gmail.com
Scandia, MN 55073
X
7. Brief Description of Request: (attach separate sheet if necessary; include Variance Rationale if
necessary)
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
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8. Project Name:
I hereby apply for consideration of the above described request and declare that the information and materials submitted
with this application are complete and accurate. I understand that no application shall be considered complete unless
accompanied by fees as required by city ordinance. Applications for projects requiring more than one type of review
shall include the cumulative total of all application fees specified for each type of review. I understand that applicants
are required to reimburse the city for all out-of-pocket costs incurred for processing, reviewing and hearing the
application. These costs shall include, but are not limited to: parcel searches; publication and mailing of notices; review
by the city’s engineering, planning and other consultants; legal costs, and recording fees. An escrow deposit to cover
these costs will be collected by the city at the time of application. The minimum escrow deposit shall be cumulative total
of all minimum escrow deposits for each type of review required for the project, unless reduced as provided for by
ordinance. The city may increase the amount of the required escrow deposit at any time if the city’s costs are reasonably
expected to exceed the minimum amount. Any balance remaining after review is complete will be refunded to the
applicant. No interest is paid on escrow deposits.
PLEASE NOTE: If the fee owner is not the applicant, the applicant must provide written authorization by the fee
owner in order for this application to be considered complete.
Property Fee Owner Signature(s)
Date:
Applicant Signature(s) Date:
For City Use Only
Application Fees: _______________________
Escrow Deposit: _______________________
Seeking Interim Use Permit for a portion of our farm that will be used for worship, weddings and retreats
all within the guidelines of the Rural Event Center as permitted in Scandia Code.
Redeemed Farm: Rural Event Center
5/23/16
5/23/16
City of Scandia, Minnesota
Planning and Zoning Applications Fee Schedule
Excerpt of Ordinance No. 159, Adopted December 16, 2014
Application Type Application Fee Escrow Minimum
Variance
$150.00 $325.00
Variance Extension $50.00
Conditional Use Permit (CUP)
Open Space Conservation Subdivision CUP $750.00 $2,000.00
Planned Unit Development CUP $500.00 $550.00
All other Conditional Use Permits $200.00 $300.00
CUP Extension $50.00
Interim Use Permit $200.00 $325.00
Administrative Permits
Driveway Access $50.00 $500.00
Grading/Land Alteration $50.00 $350.00
Land Clearing $75.00
Lot Line Adjustment/Lot Consolidation $50.00 $200.00
Cell Tower Administrative Permit $50.00 $250.00
All other Administrative Permits $50.00
Site Plan Review
Pre-application sketch review, Open Space Conservation
Subdivision
$500.00 $500.00
Pre-application sketch review, Planned Unit Development $500.00 $500.00
Pre-application sketch review, all other $50.00
Site Plan Review, Minor Projects $100.00 $250.00
Site Plan Review, Major Projects $250.00 $500.00
Plan Modification $50.00
Site Plan Extension $50.00
Amendment
Rezoning (Map Amendment) $500.00 $575.00
Amendment—Development Code Text $500.00 $500.00
Amendment—Comprehensive Plan Map $500.00 $575.00
Amendment—Comprehensive Plan Text $500.00 $500.00
Sign (permanent) $25.00
Environmental Review
EAW (Environmental Assessment Worksheet) $750.00 $2,000.00
EIS (Environmental Impact Statement) $750.00 $10,000.00
Subdivision
Minor Subdivision $100.00 $550.00
Preliminary Plat/ Major Subdivision $250.00 $1,000.00
Final Plat $200.00 $1,000.00
Wetland Review $100.00 $500.00
From:jagalyn@gmail.com
Subject:Redeemed Farm Application: Gacek
Date:May 26, 2016 at 6:34 AM
To :Neil Soltis n.soltis@ci.scandia.mn.us
Bcc:Jules Gacek redeemed12680@gmail.com ,Jeffrey Gacek jagalyn@gmail.com,jag@redeemedfarm.org
Neil,
Good morning.
Please find enclosed and attached, application for Redeemed Farm Rural Event Facility. I think I have everything included that is required for
submission of this application. I will be calling you today to discuss. Thank you.
in His grip...
Jeffrey Gacek
jagalyn@gmail.com
651.426.0202 [h]
612.701.9991 [c]
CODE 4.32
(1) Rural event facilities shall support the rural and historic character of the City, shall be designed and operated in a manner that is compatible
with Scandia’s rural and small-town character, and shall not negatively impact the community or neighboring properties.
Jeff and Julie Gacek have invested heavily into rebuilding the farmstead previously owned by Neil Palmquist and Ruth A. We have restored six
farm buildings and rebuilt our residence in addition to moving the historic ‘Johnson Bros.’ barn to our property. We have added 32 Trees
along Scandia Trail to screen event center from neighboring homes. We believe we have improved/added-to the rural small-town character of
Scandia in a significant way and have not negatively impacted the community or neighboring properties. The addition to this small rural event
center will be a positive contribution to the Scandia area.
Our event center will accommodate up to 150 Guests. This is a smaller sized venue compared to other Rural Event Centers as listed below.
Bloom Lake Farm Shafer 300 Guests
Terra Nu Shafer 350 Guests
Delwood Barn Delwood 240 Guests
Maple Ridge Taylors Falls 300 Guests
Creekside Rush City 288 Guests
Croix View Oceola 300 Guests
While the minimum setback is 100 feet, Redeemed Farm will have a setback in all directions 1000 feet or greater from the nearest home.
Setbacks:
1350 Feet from Nearest House to the West
1700 Feet from Nearest House to the North
1100 Feet from Nearest House to the East
1000 Feet from Nearest House to the South
(2) Permitted Districts and Uses.
(A) Rural event facilities are permitted in the Agricultural Core (AG C) and General Rural (GR) Districts, and shall be accessory uses to the
primary use of the property for Agriculture or a Single-Family Residence.
(3) Permit requirements. A rural event facility may be allowed by issuance of an Interim Use Permit (IUP) and an Annual Operating Permit
(AOP) in the following Districts:
(A) Agricultural Core (AG C)
A Rural Event Facility is permitted in the Agricultural Core (AG C). Our property is zoned Agricultural Core (AG C) accessory use of the
property for Agriculture and a Single-Family Residence.
(4) Application requirements--IUP. An application for an IUP for a rural event facility shall be accompanied by the following information:
(A) A master plan of the entire property where the rural event facility is proposed, drawn to scale (minimum 1:200) and including the parcel
boundaries, address and legal description, owner’s name and signature, topography, location of existing structures on the site, setbacks,
existing screening from adjacent properties, existing driveway locations and roadway access, existing parking, individual sewage treatment
systems and well locations.
(B) A detailed plan drawn to scale (minimum 1:100) including the proposed rural event site that will be used for the activities associated with
the rural event facility, including the buildings and structures (existing and proposed), outdoor event areas, setbacks, driveways and access,
parking areas, sewage treatment systems and well locations, and all other proposed facilities.
Property is Owned By Jeffrey and Julie Gacek. 12680 Scandia Trail, Scandia, MN 55073. Legal Description: 16.032.20.31.0003
THE WEST HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 20 SUBJECT TO
ROAD EASEMENTS SECTION 16 TOWNSHIP 32 RANGE 20
(C) Rural Events Plan—the application shall include complete information about events that may be held at the Facility. Information
identifying the types of events, estimating the number of attendees per event, number of events per year, onsite vendors, number of employees,
proposed hours of operation, parking facilities, sanitary facilities, lighting, sound amplification, temporary structures/tents, signage, screening,
solid waste management, security, and landscaping. The Rural Events Plan shall also identify emergency vehicle access routes and proposed
locations(s) for first aid facilities. As deemed necessary, the City may restrict the operation of the facility.
Redeemed Farm
Events that may be held:
Worship in the Barn once a week for churches and faith based organizations.
This could include barbecues and hay rides.April - October
150 Attendees
10 Onsite Volunteers
[or]
Marriage Retreats for couples to strengthen and renew their marriage. Occasional. April - October
up to 40 Attendees
2 Onsite Volunteers
[or]
Wedding Ceremonies Friday or Saturday April - October
150 Attendees
Onsite Management; parking, catering, etc
Number Events per year: 35-75
Proposed Hours of Operation:
9am - 5pm Setup
5pm - 10pm Event
Off Premise by 10:30pm
Parking Facilities: Parking Area for 100 Cars
Sanitary Facilities: ‘OnSite’ Portable Toilets
Lighting: Ambiance Exterior Lighting
Sound Amplification: Exterior Sound Amplification of Ceremonies only.
Temporary Structures: Occasional Temporary Tent
Signage: Redeemed Farm Sign on Meadowbrook at parking area.
Screening: 32 Trees added along Scandia Trail
Solid Waste Management: Provided by Contract
Landscaping: Provided by Abramson, Prairie Restoration and Savannah Design
Emergency Access: Emergency Vehicles have access to property off Scandia Trail and/or Meadowbrook Avenue.
Transportation Management Plan:
Up to 100 Cars would enter and/leave the site from driveway on Meadowbrook Avenue per event. No Parking allowed on City Streets.
Grading/Landscape: Buildings are existing. Parking would be on owners farmland.
Setbacks:
1350 Feet from Nearest House to the West
1700 Feet from Nearest House to the North
1100 Feet from Nearest House to the East
1000 Feet from Nearest House to the South
Grass & Gravel
Parking Area