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3. log house landing boat ramp Staff Report Date of Meeting: August 3, 2016 To: City Council From: Neil Soltis, Administrator Re: Log House Landing Boat Ramp Background: Based on the design for the Log House Landing Boat Ramp that was approved by the Council and Watershed District Board, requests for proposals were sent out to 24 companies. Responses to the request for proposals were due to be submitted by 4:00 p.m. on Friday, July 29th. A single proposal, from Pember Construction, in the amount of $147,855.50 was received. The bid substantially exceeds the cost estimate of $33,586.90 that was prepared last fall for the Watershed district. Issue: Should the City and watershed district proceed with the project? Proposal Details: The proposal from Pember follows this report. The cost estimate was prepared last fall by EOR based on a concept design. Since that time the scope of the project changed from the original design due to the addition of the anchors under the ramp, the depth of the excavation, and the thickness of the concrete. The lack of responses to the request for proposals could be attributed to the following:  Most contractors who would do this work are fully committed for the year  The nature of the project requires a number of steps that need to be taken over an extended period of time to allow the concrete to properly set. The coordination of the work interferes with the ability to work on other projects. Fiscal Impact: The proposed funding for the project included $20,000 from the City, $20,000 from the Watershed district, $15,000 from the National Park Service, and the donation of the concrete planks from the Minnesota DNR. Options: 1. Reject the proposal and take no action to seek new proposals for the project 2. Reject the proposal and reevaluate the scope of the project with the intention of seeking new proposals in early 2017 when contractors are actively seeking work. 3. Accept the proposal and determine an additional funding source Recommendation: Option 2