4. Hockey Rink Board Replacement
Staff Report
Date of Meeting: 9/6/2023
For: Mayor and City Council
From: Charles Fischer – Director of Public Works
Subject: Hockey Rink Dasher Board Replacement
Background:
The Leonard Wojtowicz Skate Rink has been planned for replacement of the rink boards in the 2024 Capital
Improvement Plan using excess fund balance the City currently retains. The City-wide survey conducted, with
the most recent Parks Master Plan, indicates residents placed a high priority on updating the rink boards and
Public Works agrees with that priority status. The boarded rink is used regularly not only by Scandia residents
but others from neighboring communities. With the ample amount of usage and a traditional yearly hockey
tournament the investment of new boards would be valued by many users.
The condition of the current board system limits Public Works ability to make repairs on a timely basis to
ensure safe play within the boarded rink.
The current boards are a repurposed old generation system from another municipal rink and were installed
many years ago. The current system is composed of mostly wood material, only the posts and fencing are
made of galvanized metal. The materials used in the current system are failing at a more rapid pace each
season. The white polycarbonate facing is not rated to last long in an outdoor environment as it is not UV
protected and is now warping and cracking due to exposure. The treated lumber of the frame and plywood
backing to the polycarbonate has surpassed its life expectancy and continued painting of the exterior has now
trapped moisture in the wood, fostering more decay.
A new or repurposed board system included in this proposal will not include any wood products or materials
unrated for outdoor exposure.
The 2024 proposed City budget includes utilizing a portion of the excess fund balance to support the Parks CIP
projects in 2024. The excess fund balance can be utilized at any time and made available to use this year if
Council approves the request to allocate the funds prior to 2024.
Issue:
Should Council approve the dismantle of the old board system along with the purchase and installation of
updated rink boards for the Leonard Wojtowicz Skate rink utilizing a portion of the excess fund balance.
Proposal Details:
Public Works seeks the approval to purchase used rink board framing with glass and installing new fiberglass
dasher panels in lieu of the polycarbonate panels which come with the used board system. Each used board
system has graphics, advertisements or extensive puck marking which would need to be covered or
removed/replaced at an additional cost. Public Works recommends using the available funds now to reface
with new fiberglass eliminating the need to replace within 2-5 years. The new fiberglass panels are rated for
outdoor use compared to the indoor use polycarbonate panels which come with the used board system. The
used board system options include utilizing the aluminum frame which will outlast any other material
currently available.
Public Works is working with a supplier, which has used board systems in inventory, and has provided many
options for installation. Three options listed in this proposal are deemed to be the best fit for our rink location.
The options which were chosen are based on availability, configuration, and condition.
Option 1 – New Installation, the most expensive option as it would be a completely new system
Option 2 – Used system, comes at a closer cost estimate to Option 3 but augmentations to the board system
would need to be made to allow for the maintenance door to be placed in front of the garage door for the
Zamboni. This option includes glass with vertical supports between each section of glass.
Option 3 – Used system, includes a maintenance door in the same location as our current system in front of
the Zamboni door requiring no augmentation to the dasher boards. This option also comes with a seamless
glass system which creates better visibility and creates a more aesthetic view into the park property.
The availability of used board systems is very volatile as more and more communities are purchasing these
system as they come available or purchase before dismantled from current location for indoor or outdoor
rinks. With immediately available funds Public Works recommends moving forward with one of the options
currently available to have a system installed prior to the 2023-2024 rink season. If an order can be placed by
Friday, September 8th the project could begin as early as October 12th.
Fiscal Impact:
Public Works is requesting approval for the purchase and installation of a rink board system utilizing the
allocated portion of the excess fund balance scheduled to be expended in 2024. The excess funds are available
to be dispersed at any time which would allow the project to move forward this year in lieu of next year, with
limited financial impact to the City.
Options:
Option 1: $293,750.00 All new board system, fiberglass dasher boards, 6’ glass, aluminum frame, and old
system removed by contractor. Total cost represented in New Installation Quote.
Option 2: $149,620.00 Used board system #1, refaced with fiberglass dasher boards, 6’ and 7’ glass with posts,
aluminum frame, and old system removed by contractor. Total cost combines Used Installation Quote (1) +
Dismantle/Remove Quote + Reface Used System Quote.
Option 3: $146,620.00 Used board system #2, refaced with fiberglass dasher boards, 6’ and 8’ seamless glass,
aluminum frame, and old system removed by contractor. Total cost is represented in Used Installation Quote
(2).
Recommendation:
Option 3 – Used board system #2 for $146,620.00.
Attachments:
• New Installation Quote
• Used Installation Quote (1)
• Used installation Quote Complete (2) –
Recommended option
• Dismantle/Remove Quote – individual quote
• Reface Used system Quote – individual
quote
• Picture below depicts example of the rink
board layout
Estimate
Date
8/29/2023
Estimate #
270
Customer
Scandia, MN - City of
Charles Fischer
14727 209th St. N.
Scandia, MN
55073
Arena Warehouse, LLC
1661 Donway Court NE
Alexandria, MN 56308
Project
We look forward to working with you.
Signature
320-815-2369
jeff@arenawarehouse.com
www.arenawarehouse.com
Total
Description Qty Price Total
New Dasher Board system
200' x 85' - 28' radius corners
Complete player box and penalty box back walls with dividers
No glass on back walls or dividers.
1/4" Fiberlgass facing, caprail, and kickplate
6' High Tempered Glass Around entire rink
Gate locations: TBD
1 245,000.00 245,000.00
Complete dasher board installation 1 36,250.00 36,250.00
***Included*** 0.00 0.00
_____________________________________
$281,250.00
Estimate
Date
8/29/2023
Estimate #
268
Customer
Scandia, MN - City of
Charles Fischer
14727 209th St. N.
Scandia, MN
55073
Arena Warehouse, LLC
1661 Donway Court NE
Alexandria, MN 56308
Project
We look forward to working with you.
Signature
320-815-2369
jeff@arenawarehouse.com
www.arenawarehouse.com
Total
Description Qty Price Total
All preowned equipment sold as is no warranty:
200' x 85' - 28' radius corner Aluminum Frame dasher board
system
Player and penalty boxes on opposite sides
Complete with players box dividers, back walls, and benches
(6 ea) player penalty box access gates
(2 ea) personnel access gates
(1 ea) 120" straight Zamboni gate
1/2" x 6' acrylic for sides of rink
5/8" x 7' acrylic for ends and corners of rink.
1 75,000.00 75,000.00
Complete dasher board installation 1 14,750.00 14,750.00
Shipping to Scandia, MN 1 4,400.00 4,400.00
_____________________________________
$94,150.00
Estimate
Date
8/29/2023
Estimate #
272
Customer
Scandia, MN - City of
Charles Fischer
14727 209th St. N.
Scandia, MN
55073
Arena Warehouse, LLC
1661 Donway Court NE
Alexandria, MN 56308
Project
We look forward to working with you.
Signature
320-815-2369
jeff@arenawarehouse.com
www.arenawarehouse.com
Total
Description Qty Price Total
All preowned equipment sold as is no warranty:
**CO Avalanche Dasher System**
200' x 85' - 28' Radius dasher boards.
Aluminum frame dasher board system
Player box and penalty box on same side of rink.
(6 ea) player and penalty box gates
(5 ea) personnel access gates
(1 ea) 1/2 radius and half straight equipment gate
Seamless Tempered Glass shielding for entire rink
1 72,000.00 72,000.00
Complete Dasher Board Installation 1 14,750.00 14,750.00
Removal of existing dasher board system 1 12,500.00 12,500.00
1/4" x 42" H x 96" L White Fiberglass Facing 72 347.50 25,020.00
Labor to remove existing white poly, cut new fiberglass
facing, and install new 1/4" white fiberglass facing
1 16,000.00 16,000.00
Shipping to Scandia, MN 55073 1 6,350.00 6,350.00
_____________________________________
$146,620.00
Estimate
Date
8/29/2023
Estimate #
271
Customer
Scandia, MN - City of
Charles Fischer
14727 209th St. N.
Scandia, MN
55073
Arena Warehouse, LLC
1661 Donway Court NE
Alexandria, MN 56308
Project
Signature
320-815-2369
jeff@arenawarehouse.com
www.arenawarehouse.com
Total
Description Qty Price Total
Removal of existing dasher boards
***Disposal by owner***
1 12,500.00 12,500.00
_____________________________________
$12,500.00
Estimate
Date
8/29/2023
Estimate #
269
Customer
Scandia, MN - City of
Charles Fischer
14727 209th St. N.
Scandia, MN
55073
Arena Warehouse, LLC
1661 Donway Court NE
Alexandria, MN 56308
Project
Signature
320-815-2369
jeff@arenawarehouse.com
www.arenawarehouse.com
Total
Description Qty Price Total
1/4" x 42" H x 96" L White Fiberglass Facing 72 347.50 25,020.00
Labor to remove existing white polyethylene facing, cut new
facing, and install new1/4" white fiberglass facing.
1 16,000.00 16,000.00
Shipping to Alexandria, MN 55073 1 1,950.00 1,950.00
_____________________________________
$42,970.00
CITY OF SCANDIA
Financial Management Plan
Park Capital Improvement Fund
Inflation Assumptions
4 CIP Inflation Factor 4.00% 0.00% 2.00% 4.00% 4.00% 4.00%4.00% 4.00% 4.00% 4.00% 4.00%
2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
ACTUAL Proposed
REVENUE
5 Property taxes 20,000 20,000 60,000 62,400 64,896 67,492 70,192 72,999 75,919 78,956 82,114
6 Intergovernmental 10,125 112,500
7 Charges for services
8 Investment Income 620 66 66 66 66 66 66 66 66 66 66
9 Sale of capital assets
10 Park Dedication Fees 21,000 - - - - - - - - -
11 Rental and lease income - - - - - - - - - - -
Transfer from General Fund 200,000
12 Miscellaneous Revenue 7,949 8,068 5,000 5,075 5,151 5,228 5,307 5,386 5,467 5,549 5,632
13 Total Revenue 38,694 361,634 65,066 67,541 70,113 72,786 75,564 78,451 81,452 84,571 87,812
EXPENSES
14 Total Current
15 Debt service
16 Total Capital Projects 48,113 352,125 150,000 49,000 128,009 64,042 - -
17 Total Expenses 48,113 352,125 150,000 49,000 128,009 64,042 - - - - -
18 Revenue Over / (Under) Expenses (9,419) 9,509 (84,934) 18,541 (57,896) 8,744 75,564 78,451 81,452 84,571 87,812
OTHER FINANCING SOURCES / (USES)
19 Bond Proceeds
20 Transfers In
21 Transfers Out
22 Transfers Out-
22 Total Other Sources / (Uses)- - - - - - - - - - -
23 Prior Period Adjustments
24 Ending Fund Balance 138,798 148,306 63,372 81,912 24,016 32,760 108,324 186,775 268,227 352,797 440,610
CITY OF SCANDIA
Financial Management Plan
Park Capital Improvement Fund 404
CASH FLOW ANALYSIS
2021 2016 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032
Capital Project Name Year Costs ACTUAL Proposed
25
25 Park Planning 2022 15000 10,500 4,500
26
Community Center Park-concrete, grill, table,
benches 2022 112500 33,488
27
Playground Equipment - Community Center
Park 2022 122500 180,319
28 Lilleskogen Park Picnic Shelter 2024 43700 3,000
29 Gateway Trail Improvements @ Annex 2024 0 50,000
30 Hay Lake Park - sign 2023 8653 8,653
31 Park signage at Orwell Park (Liten)2023 8653 8,653
32 Replace rink boards 2024 134984 150,000
33
Lilleskogen Praire/Wetland Restoration
Project 2025 12878 1,125
34 Nature park trails 2025 42700 49,000
35 Playground Equipment - Erickson ballfield 2025 66682 78,009
36 Tennis Court/Pickle Ball - repaint 2024 60533 150,000
37 Expanded Pleasure Rink 2027 12653 16,010
38 Hay Lake Park Shelter water & doors 2027 101226 128,083
39 New Ballfield to Replace South Ball Field 2027 44286 56,036
40 Settlers MonutPossible Reloc/Imp 2027 37960 48,032
41 CIP Place Holder 2031 50000
42 Total Capital Projects 874,908 - 48,113 352,125 150,000 49,000 128,009 64,042 128,083 56,036 - - -
PROJECTED NEW DEBT TERMS
43 Par Amount (Line 19) - - - - - - - - - - - -
44 Number of Years 10 10 10 10 10 10 10 10 10 10 10 10
45 Interest Rate 2.00% 2.50% 3.00% 3.00% 3.00% 3.00%3.00% 3.00% 3.00% 3.00% 3.00%
46 New Debt Levy 0 0 0 0 0 0 0 0 0 0 0 0CAPITAL OUTLAYProject
CAPITAL OUTLAY