10.b1 Utility Truck Replacement
Staff Report
Date of Meeting: September, 19th 2023
To: City Council
From: Mike Hinz, Fire Chief
Re: Utility 1 Replacement
Background:
The fire department utility truck was due to be replaced last year. It is a 1995 F350 ford pickup truck
that is used for moving training material around, bringing dirty hose back to the fire station to be cleaned after
fires, travel to meetings, traffic control and many other day to day operations. The truck started out as a brush
truck with a water tank in the back. We removed the tank to allow for transport of gear and improve fuel
economy while traveling to other events, but then found that with the heavy suspension that it is hard to drive in
winter weather. For that reason it is no longer allowed to respond emergent during the winter months for safety
reasons. Last year when we planned to replace it the government contract for the truck we need was only open
for a few days due to the supply chain shortage and we were not able to get approval in time to make the
purchase. This year while I was talking with the vendor, they hope to see the contract open longer, but are not
sure how long. The CIP has $86,500 budgeted for the replacement of this truck. We would like permission to
purchase the new truck as long as it falls with-in the budgeted amount, just in case the bid closes early again.
Issue:
Should the city council approve the purchase of a replacement utility truck that is within budget amount?
Proposal Details:
Purchase a Ford Pickup truck from Midway Ford under the government purchasing plan. Then have the
truck up fitted by Emergency automotive technologies through the government contract plan.
Fiscal Impact:
This project is in the CIP plan with an estimate of $86,500. The estimates we received last year, the truck was
$44,659.80 and the up fitting was $13,926.15 for a total of $58,585.95. There will be a few other costs for logo
decals an a few other items, but at this point we feel that we will be well under the budget amount.
Options:
(1) Pre-Approve Utility-1 replacement as described above
Recommendation:
Option (1).