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3. 09.26.2023 Minutes TC DRAFT Scandia Tourism Committee Minutes September 26, 2023 – 5:00 p.m. Meeting at Community Center Members in Attendance: Sue Dickens, Sarah Porubcansky, and. Lynne Moratzka. Absent: Chrissi Larsen and Jim Gribble. Additional Attendee: Brenda “Bee” Stignani (Office Assistant.) Call to Order –Chair Dickens called the meeting to order at 5:00 p.m., a quorum is present. Approve the Agenda –Dickens moved, Porubcansky seconded, to approve the agenda with Flexibility. Motion carried unanimously. Approve the Minutes – Porubcansky moved, Moratzka seconded, to approve the August 22, 2023 minutes. Motion carried unanimously. Advertisement – 2024 Saint Croix Valley Visitor Guide – Staff provided a written report. Dickens recommended that staff request all Tourism Committee members bring to the October meeting suggestions for updates to the advertisement, especially the text which was devoted in the 2023 edition to Rustic Roots Winery. And to be prepared with potential additional text if needed to fill space in the event the Scandia section is expanded to 3 pages. Moratzka cautioned all to consider this is a summer-based publication when preparing text to be considered. Upcoming Events –  Best of Scandia – o Dickens reported 26 tables have been reserved and 6 still available for vendors. This includes tables for the Scandia Heritage Alliance and Scandia Marine Lions Club Considering asking the Lions to provide coffee, and Deep Roots food truck can offer Danishes or other pastries for purchase. Feedback requested these to be considered and Deep Roots does not have physical space in their truck to add coffee. o Dickens presented a starting point for a Vinterlights banner. Suggested changes included “Best of Scandia Artisans,” removing words from the banner to the skeletal basics, and develop a related banner with more detail for posters and other promotional purposes. Dickens will bring revisions to the volunteer, and staff will facilitate distributing updates and collecting feedback in an effort to present all at the October meeting to approve a final design. o Dickens reported the reasoning behind rejecting two vendor applications. One applicant had the bulk of their product overlap with existing vendor’s products and the other does not have the business fully operating yet and does not anticipate having product that falls within the intended ‘artisan’ definition. Both applicants were satisfied with suggestions of other Scandia events that would potentially be better fits. Discussion concluded that keeping the overlap of products down benefits both the vendors and the shoppers. Staff will assist Dickens to post publicly for more vendors, but full to artisans producing quilted goods or candles. o Moratzka will communicate with Elim Church and Gammelgarden to coordinate turning on decorative lighting at 5 p.m. o Dickens will update a flyer of local businesses to be at every vendor table. Considering st adding information to attend the last Scandia Evening Adventure on December 21. Scandia Tourism Committee Minutes September 26, 2023  Scandia Evening Adventures – Dickens updated the committee that more businesses are participating this year as compared to last year and developing plans with some businesses. Dickens facilitated discussion on how Tourism Committee members can assist staff in the effort to reach the community to use the Community Calendar for announcing events. Adjournment –Motion by Dickens, seconded by Porubcansky, to adjourn the meeting. Motion carried unanimously. Meeting adjourned at 6:22 p.m. Respectfully submitted by Brenda “Bee” Stignani, Office Assistant 2 | Page