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5.e) Staff Report-Meister's Taco Daze Special Event Permit � `1 � � .� � � SCANDIA Staff Report Date of Meeting: August 20, 2013 To: City Council From: Brenda Eklund, Deputy Clerk Re: Meister's Taco Daze Special Event Permit Agenda Item#: S.e ) Background: Scot Taylor, owner of Meister's Bar and Grill, has applied for a Special Event Permit for its Taco Daze events being held on September 6 and 7, 2013 under the provisions of Ordinance No. 115. Issue: Should the Council approve a Special Event Permit for Meister's Taco Daze activities on September 6 and 7, 2013? Proposal Details: The two days of Taco Daze counts as one event. On Friday evening from 8:00 p.m. to midnight, a band will perform on an outdoor stage. On Saturday beginning at 11:00 a.m. to 3:00 p.m., a Kids Idol event is scheduled. Bands will then be performing from 5:00 p.m.to midnight. Admission will be by wristbands, with a$l cover on Friday and $2 on Saturday. Beer will be sold outside on Meister's property from a beer tub and two beer gardens. Multiple trash receptacles will be provided along with two large dumpsters. Sanitary facilities will consist of 12 portable toilets provided outside of the bar and use of the restaurant's 2 interior bathrooms. Parking will occur on site, at available street parking, and on the adjacent parking lot owned by the City. The City of Scandia is named as an additional insured on the liability policy because of the use of City property for parking. Because amplified music will occur after 10:00 p.m. it is very likely that the city's noise ordinance could be violated. A recommended condition has been provided to address that possibility. Meister's will hire 2 off-duty WCSO Deputies on Friday, and 4 on Saturday, plus two bouncers each day for security. Deputy Chris Majeski is recommending that at least one off-duty deputy stay until 2:00 a.m. on Saturday. Last year all deputies finished at 1:00 a.m. and a large crowd continued to linger around the area and streets nearby. The presence of a deputy should encourage people to conduct themselves properly. Mr. Taylor informed staff that two deputies will be on duty until 2 a.m., as the Sheriffls department policy requires that they work in pairs. Fiscal Impact: None Options: 1) Approve the Special Event Permit for Meister's Bar& Grill for September 6 & 7, 2013 during Taco Daze with the following conditions: • The event shall be held as described in the application received on July 23, 2013. • Sale of alcoholic beverages shall be limited to the Meister's premises. • Any vendors present on the site shall possess a sales and use tax permit if required by Minnesota law. • Any signs or banners shall comply with the Scandia Development Code. • In the event that there are noise complaints,the applicant shall comply with the direction of law enforcement to reduce the volume of amplified music or voices. • The applicant shall employee at least one off-duty deputy unti12:00 a.m. on Saturday to monitor crowd activities after closing hours. 2) Amend conditions listed above and then approve. 3) Do not approve the request for a Special Event Permit. Recommendation: Option 1. . PAI D :�',.��� :���• JUL 2 3 2013 SC1ZLr Dill CIT�OF SCANDlA 14727 209`�'Street North Scu»dia,Minnesota SSD73 (651)433-2274 K�x�x�.c•i.scandia.mn.us Special Event Permit Application INSTRUCTIONS: Fill out this form completely,sign it and include all required a#achmerns. If addirional space is needed,attach additional sheets.Submit to the City of Scandia at least 30 days prior to the date of the event with the a25,00 permit fce. You will be notified at the time of application of the date for City Council conside�ation of the request. 1. N�fne,purpose and description of event: �`C'�c� �t��z�'' Location address: � ��� � ��� ��_�� �� Date(s): �F'� �� �• Event starting Time: �-�"�� -�,U(�Ph SG� - (���vent ending time: i ()(> �y� Set-up start da.te and time: �U�`_���_�,(1 C� Gwl Dismantle by-date and time: C( � � c�.C� PM . Anticipated number of participants and/or spectators: �[)(7 - �UU �� � '�a/�'�S�bC�� If there is a fee or donation required as a condition of l attendance,please describe: � �1/(�_ c�1^/f• �� ���_�- 2. Attach sketch or site plan showing the location of the following as applicable: route(beginning/end,direction of travel, _ food concession areas (cooking, serving, traffic control points) consumption) _ ticketing/registration/entry locations _ alcoholic beverage concession area _ entertainment or stage locations _ other concession areas _ portable toilet facilities _ size and location of any tents or structures _ fencing lacations _ trash/recycling receptacle area _ parking areas for participants/spectaxors _ fireworks or pyrotechnics site � sign locations _ first aid facilities ^ speaker(sound amplification)locations _ other as may be applicable City of Scandia,Special Event Permit Application Page 1 of 7' 3. Applicant informntion: ---, /� Name: ( Title: �� �(�, � Address: y�� , Phone: — Cell: E-Mail: —` � Affiliation/organization: Are you an anthorized applicant for this organization? Yes� No Will this person have authority to cancel or modify event plans? Yes� No Will tlus person be present at the event and in charge of the event at all times? Yes� No If no,provide conta.ct information for person who will be the responsible party on the day of this event Name: Title: Address: Phone: Cell: E-Mail: 4. Entertainment: Describe entertainment plans. If there will be music,sound amplification or any other noise impact, please describe including the intended hours. 1 � '� .���.. � " � i l � V ,�'UC� �- � ►GU .r^ �GY1�.,S 5. Sanitation!potable water: Describe the toilet and hand washing facilities present on the site(type,number& location)as well as temporary/portable facilities to be provided. Describe the source of potable(drinking)water. �' �� /`?e�i S��c�, � � _ , _ _ i� � City of Sccmdia,Special Event Permit Application,Page 2 of 7 Inflatables S`�� MEISTER' S Race �.��� �� r �.� f;,.. � �;,;., P G �� ��� a��• � ' �_��:T_.�tiz Sand f;� . .c.. �*.�'� -:.-�. , "; ";� Volleyball . Saw Dust Scramble -;� ��, 5 �:b_w�; f��. • ✓ }"r'� DrOwn -� �" Garage � Stage �:�r:;;; e� �,;;." t :�>:. Tent! �•-; ' � � � �.- :.� o . • . a • • � �� � � � o a � Q � x � Hammer Beer Tnb Tap Trailor � � a Game 6pm-llpm � 3 i Sound a� Q. Meister's Guy A � Bar & Grill Q .� o ; � � o b DUMP!!! Tents � E"' � � y o � -trash � -d � Tents O WRISTBANDS Porta-Pots-2 Porta-Pots-4 • a 1 oa