7. Staff Report-Future Work Session Dates ��
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SCANDIA
Staff Renort
Date of Meeting: September 10, 2013
To: City Council
From: Kristina Handt, Administrator
Re: Future Work Session Dates
Agenda Item #: 7.
Background:
Until 2011,the Council held its work sessions on the first Tuesday of the month following the
Planning Commission. In January 2011 Ordinance No. 91 was amended and the work session
days were moved to the second Tuesday of each month.
Issue:
Should the Council hold its work sessions on a different day?
Proposal Details:
Staff is requesting the Council consider changing the work session dates for two reasons:
1) The Fire Chief must miss monthly training when required to attend the Council work
sessions.
2) A burden is placed on staff to respond to direction at work session for the Council
meeting the following week. This also includes only allowing two days to complete the
minutes of the meeting to be approved at the Council meeting the following week.
If the work session meetings were moved to the first Wednesday of each month, the Fire Chief
would be able to attend in July and even numbered months without missing any other fire
department related meetings. The County Fire Chiefs meet the first Wed of each odd numbered
month except for July. Also, this will give staff little more than a week to follow up on issues
from the work session needed for action at the next Regular Council meeting. Staff will also
have adeyuate time to prepare meeting minutes.
Changing the work session day will require an amendment to Ordinance No. 91.
Fiscal Impact:
NA
Options:
l) Direct staff to prepare an ordinance amendment to change the Council work session days
to the first Wednesday of the month.
2) Direct staff to prepare an ordinance amendment to change the Council work session day
to a different day of the month.
3) Do not pursue changing the work session days.
Recommendation:
Option l.