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7. Staff Report-Future Work Session Dates �� ---�� �"_ NJ� �� � � ' SCANDIA Staff Renort Date of Meeting: September 10, 2013 To: City Council From: Kristina Handt, Administrator Re: Future Work Session Dates Agenda Item #: 7. Background: Until 2011,the Council held its work sessions on the first Tuesday of the month following the Planning Commission. In January 2011 Ordinance No. 91 was amended and the work session days were moved to the second Tuesday of each month. Issue: Should the Council hold its work sessions on a different day? Proposal Details: Staff is requesting the Council consider changing the work session dates for two reasons: 1) The Fire Chief must miss monthly training when required to attend the Council work sessions. 2) A burden is placed on staff to respond to direction at work session for the Council meeting the following week. This also includes only allowing two days to complete the minutes of the meeting to be approved at the Council meeting the following week. If the work session meetings were moved to the first Wednesday of each month, the Fire Chief would be able to attend in July and even numbered months without missing any other fire department related meetings. The County Fire Chiefs meet the first Wed of each odd numbered month except for July. Also, this will give staff little more than a week to follow up on issues from the work session needed for action at the next Regular Council meeting. Staff will also have adeyuate time to prepare meeting minutes. Changing the work session day will require an amendment to Ordinance No. 91. Fiscal Impact: NA Options: l) Direct staff to prepare an ordinance amendment to change the Council work session days to the first Wednesday of the month. 2) Direct staff to prepare an ordinance amendment to change the Council work session day to a different day of the month. 3) Do not pursue changing the work session days. Recommendation: Option l.