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Addition to Agenda l�d d,'�-,"� -f� �-� �-Q�, From: Swanson.Sally J. To: Kri�ina Handt(k.handtCalci.scandia.mn.�sl Cc: Simonson fr.simonsonCc�ci.scandia.mn.usl Subject: Minutes Date: Tuesday,September 10,2013 3:19:57 PM Attachments: 4.a)PRC 7-1-13 Minutes.odf Please distribute the attached Park Board minutes for our meeting tonight. I don't see anywhere in these minutes that Dodgeball would be cancelled if there were no volunteers. I would think that something that drastic as to cancel the only City event in Taco Daze the day of the event would at least be noted. I was told that was the "plan" if no volunteer refs were found. Also, I don't recall Greg Zauner telling us that the plan was to cancel the event if there were no refs at our August regular meeting. That would have been extremely troubling to me, and I would have done everything in my power to not allow it. These explanations are truly disturbing. I hope you realize this isn't just about money, it is the fact that the City couldn't even spring for water for the boys who volunteered for over 5 straight hours in 90+degree heat. This is a true embarrassment in my book. Sally J. Swanson, Sr. Paralegal Kaplan, Strangis and Kaplan, P.A. 90 South Seventh Street, Suite 5500 Minneapolis, MN 55402 Direct Dial: 612-904-5638 Main Phone: 612-375-1138 Telefax: 612-375-1143 Mobile Phone: 612-501-1504 email: sjs@kskpa.com IRS CIRCULAR 230 DISCLOSURE:Any advice contained in this message(including any attachments)was not intended or written to be used, and cannot be used by any taxpayer,for the purpose of(i)avoiding penalties that may be imposed on the taxpayer or(ii) supporting the promotion or marketing of the transaction(s)or matter(s)addressed in this email. Each taxpayer should seek advice based on the taxpayer's particular circumstances from an independent tax advisor. NOTE:The information in this email is confidential and may be legally privileged. If you are not the intended recipient,we request that you (i)not read,use or disseminate the information, (ii)advise the sender immediately by reply email and(iii)delete this message and any attachments without retaining a copy.Although this email and any attachments are believed to be free of any virus or other defect that may affect any computer system into which it is received and opened, it is the responsibility of the recipient to ensure that it is virus free and no responsibility is accepted by Kaplan,Strangis and Kaplan, P.A.for any loss or damage arising in any way from its use. Ar�� ��-�'can � a,�Q�a��. City of Scandia Parks and Recreation Committee July 1, 2013 Members Present: Greg Zauner (Chair), Mike White, Pam Arnold, Dan Lee (City Council Representative) Members Absent: Matt Rasmussen(Vice-Chair),Alex Bildeaux Staff Present: Kristina Handt (City Administrator), Tim Kieffer (Maintenance Superintendent) and Judi Negus(Office Assistant) A site visit at Lilleskogen Park preceded the meeting. Chair Zauner, White, Lee, Handt, Kieffer, and Negus, along with Mary Bailey of Forest Lake Times,were in attendance. Committee Members and Staff met at 7 p.m. at the Community Center. Chair Zauner called the meeting to order at 7:25 p.m. when there was a quorum upon Arnold's arrival. APPROVAL OF AGENDA Motion by White, seconded by Chair Zauner, to approve the agenda as presented. The motion carried 3-0. APPROVAL OF MINUTES Motion by White, seconded by Chair Zauner, to approve the June 3, 2013 minutes as presented. The motion carried 3-0. REPORTS Chair's Report Chair Zauner had nothing to report. Staff Report Negus reported that since her written report, the Little Tyke Archers and Art Adventurer classes had been cancelled due to low enrollment. Lee suggested contacting the Scandia Elementary PTO for support. Negus suggested conducting a survey to determine the needs of the community. Arnold encouraged determining who our audience is. White suggested we staff a booth at Taco Daze to ask for community feedback. Handt had nothing in addition to report to her written report from the City Council meetings. Amold questioned where Lilleskogen and Vinterfest were included in the budget report. Handt informed Vinterfest is included in "Events" and Lilleskogen is included in the "Park Capital Improvements." OLD BUSINESS There was no discussion. NEW BUSINESS Taco Daze Chair Zauner shared the Friends of Scandia Parks and Trails invited the Committee to set up a booth alongside them at Taco Daze. Amold questioned what the Committee wanted to communicate at the booth. The Committee does not have any member available to staff the booth. White suggested displaying informational material at a booth. July 1, 2013 Scandia Parks and Recreation Committee Page 2 of 2 Handt reported Rasmussen recommended the dodgeball toumament end before the parade starts at 3 p.m. Handt questioned if the Committee intended to hire referees for the tournament or solicit volunteer referees. Last year, there were four paid referees. Amold recommended that due to a conflict of interest, Committee members, City Council, and City staff should not hire their family members. Amold suggested referees complete an application process. Handt recommended a Committee member be in charge of the funds collected at the toumament. Amold offered to handle funds during the tournament. Handt suggested registration for the tournament should end by 11 a.m. to allow sufficient time to complete the tournament prior to the parade. Motion by Arnold, seconded by Chair Zauner, to recommend Rasmussen select the volunteer referees. The motion carried 3-0. Vinterfest Chair Zauner reported investigating the cost of providing ice carving sponsored by local businesses. Amold suggested an ice carving contest to involve community participation and the need for more athletic opportunities. Kieffer suggested an event take place at Lilleskogen to promote the park. Other suggestions shared by Committee members included a parade, lighted luminaries, snow shoe trail, ice bar serving hot chocolate, and a storytelling competition. Arnold proposed a deadline of September to have Vinterfest plans finalized. Chair Zauner asked Committee members to e-mail their ideas to Handt prior to the August 5, 2013 meeting. Video Promotion Handt asked the Committee members if they wanted to create a video promoting the parks and recreational facilities in Scandia to share at future events and be made available on the City's website and Facebook page. Arnold stated she would like to see the video fit into a larger communication strategy. Arnold also shared the City had completed a promotional video in the past. Kieffer gave several promotional VHS tapes to Chair Zauner to copy to DVD for Committee members to view. Recap of Friends of Scandia Parks and Trails Meeting Chair Zauner prepared a written report. AGENDA FOR NEXT MEETING The Committee agreed on the following agenda items for the August 5, 2013 Committee meeting: 1. Lilleskogen 2. Thomas Lillquist Eagle Scout Project 3. Vinterfest ADJOURNMENT Chair Zauner,seconded by White, moved to adjourn the meeting.The motion carried 3-0. The meeting adjourned at 9:05 p.m. Respectfully submitted, Judi Negus Office Assistant