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06.j Staff Report-MN Cup Amended Special Event Permit Staff Report Date of Meeting: January 16, 2024 To: City Council From: Brenda Eklund, City Clerk Re: Special Event Permit Amendment, Minnesotan Cup Adult Hockey Tournament Background: Corey Roberts of The Minnesotan retail store was approved for a Special Event Permit on November 21, 2023 to host The Minnesotan Cup Adult Hockey Tournament on January 26-27, 2024. One of the conditions of approval stated that the event shall be held as described in the application. On January 11, 2024, Mr. Roberts requested that a 20’ by 20’ tent be added to the site plan as a changing room for the hockey participants to alleviate crowding in the Warming House. Mr. Roberts also requested that the hockey tournament begin at 1pm on Friday afternoon rather than 5pm to accommodate additional teams that have registered for the tournament. Issue: Should the Special Event Permit for The Minnesotan Cup Adult Hockey Tournament be amended for the addition of a 20’ by 20’ tent on the grounds and an earlier start time of 1pm on Friday, January 26, 2024? Proposal Details: Included with this report is the amended site plan from Corey Roberts for the hockey tournament. Staff has reviewed the site plan and earlier start time and found no issues or conflicts that would prevent approval. Options: 1) Approve an amended Special Event Permit for the addition of a 20’ by 20’ tent and a start time of 1pm on Friday, January 26, 2024. 2) Approve an amended Special Event Permit with additional conditions. 3) Do not approve an amended Special Event Permit. Recommendation: Option 1.