06.e Staff Report-Park User Permit Fastpitch Tournament
Staff Report
Date of Meeting: February 20, 2024
To: Scandia City Council
From: Brenda Eklund, City Clerk
Re: Park User Permit for Scandia Athletic Association for June 28-30, 2024
Background: Dan Lindgren, on behalf of the Scandia Athletic Association, has applied for a
Park User Permit to conduct a Fastpitch Softball Tournament at the Wayne Erickson Lighted
Ballfield on June 28-30, 2024.
Proposal Details: Because the event is expected to draw over 100 people, Council approval of
the park user permit is required. The application states that up to 250 players and spectators are
expected over the course of the weekend. The tournament begins on Friday, June 28th at 5pm,
with set up beginning at noon, and plans to run until midnight. Games begin at 8am on Saturday,
June 29th and run until midnight. Sunday, June 30th games begin at 8am and conclude at 7pm.
This tournament has been held every year since 2018 with no complaints or incidences reported.
The organizer proposes that local business Meisters Bar & Grill will run the concessions stand as
they’ve done in past years. If the business plans to sell beer, a temporary off-premises liquor
license will need to be approved by the City Council prior to the event.
Staff recommends that the following conditions be attached to approval of the park user permit:
• The event shall be held as described in the application.
• Event organizers shall request any utility locates that may be required for the location of
any tents, stakes, or signs.
• Event signage must be placed out of the road right-of-ways and be removed at the end of
the event.
• Event organizers shall provide trash containers and remove and properly dispose of all
waste during the event.
• An off-premises temporary liquor license must be approved prior to the event for
Meisters to sell beer at the tournament.
Options:
1) Approve the Park User Permit with the recommended conditions.
2) Amend the conditions and then approve the permit.
3) Do not approve the Park User Permit.
Recommendation: Option 1.