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09-19-2006 Town Board %. NEW SCANDIA TOWN BOARD AGENDA SEPTEMBER 19, 2006 PAYMENT OF VOUCHERS 7:00 P.M. BUSINESS MEETING 7:30 P.M. 1. Call to order by Chairman Dennis Seefeldt 2. Pledge of Allegiance 3. Public Forum 4. Approval of Consent Agenda a) Minutes for 8-15-06 Reconvened Annual Meeting, Town Board 8-15-06, 9-05-06, Planning Commission 9-05-06. b) Treasurer's Report. c) Payment of Vouchers. 5. Committee Reports a) Parks and Recreation Committee 1) Recommendation Concerning Park Dedication Fees 2) Recommendations Concerning Committee Appointments and Activity Program Report 6. Staff Reports a) Police Department Deputy Chris Howard b) Fire Department Fire Chief Steve Spence c) Township Engineer Tom Peterson 1) Award 2006 Culvert Replacement Bids. 2) Award Olsen-Sandgren Storm Sewer Project Bid 3) Request for Direction on 2007 Paving Project 4) Engineering Projects Update d) Town Attorney Dave Hebert 1) Resolution 9-19-06-01: Calling for Hearing on Vacation of Drainage and Utility Easement. Lot 4, Block 1 Hawkinson Business Park, Prairie Restoration property. NEW SCANDIA TOWN BOARD AGENDA SEPTEMBER 19,2006 Page 2 of 2 e) Town Administrator Anne Hurlburt 1) Approve Letter of Agreement with Eide-B ailly, LLP for Audit Services. 2) Appointment of Township Clerk. 3) Review letter from Lake Area Community Television re: Taping of Board meetings. 4) Receive Report on Summer Activities Program (Marty McKelvey) 5) Receive Report on Winter Recreation Facilities and Programs (Mike White) 7. Pastor Brad Reis, Willowbrook Community Church Update on the Concept of the Construction of a Church on the parcel known as German Lake Estates. 8. Additions to the Agenda. 9. Adjournment. NEW SCANDIA TOWN BOARD ADDITIONS TO AGENDA SEPTEMBER 19,2006 BUSINESS MEETING 7:30 P.M. 4 a.) Approval of Consent Agenda—add Minutes of Board Workshop Meeting 9-13- 06 and Town Board/Planning Commission Workshop Meeting 9-13-06 6 c.)2) Award Olsen-Sandgren Storm Sewer Project Bid-- Add motion to approve Wetland Conservation Act application for Hawkinson Pond Improvements. P6-FND August 15, 2006 On the above date the New Scandia Township Annual Meeting from March 14, 2006 was reconvened. The following Town Board members were also present: Chairman Dennis Seefeldt, Vice Chairman Michael Hinz, Blair Joselyn and Nancy Madden. Absent: Michael Harnetty. The interim clerk called the meeting to order. Bruce Swenson, moderator, asked for the presentation of the 2007 Levy from the Township Interim Clerk Brenda Eklund. General $227,135 Road and Bridge 585,596 Fire 175,034 Police 86,850 Park 48,060 Community Center 27,055 Watershed 16,900 2004 Blacktop 150,000 2002 Blacktop 0 Fire Hall/Public Works Bond 100,000 Fire Truck Certificate 30,000 Uptown Sewer Land Purchase 37,300 Capital Projects 50,000 201 Project 0 Uptown Sewer 0 TOTAL LEVY $1,533,930 Mike White made a motion to approve the Levy for 2007 in the amount of $1,533,930.00. Howard Hawkinson seconded the motion and motion adopted unanimously. In reply to an inquiry on the Incorporation of New Scandia Township, Town Attorney Dave Hebert reported that the brief from the July 19-20, 2006 Hearing will be submitted to the Administrative Law Judge by August 25, 2006. Meeting adjourned. 6/1-"&lati Brenda Eklund New Scandia Township Deputy Clerk August 15,2006 New Scandia Town Board was called to order by Chairman Dennis Seefeldt.The following Board members were in attendance:Vice-Chairman Michael Hinz,Blair Joselyn and Nancy Madden.Absent: Michael Harnetty. PUBLIC FORUM Fred Heinonen,13277 Lakamaga Trail, approached the Board with a complaint of the Public Works personnel mowing down a patch of wildflowers that were growing near Mr.Heinonen's mailbox.The Board agreed to look into the situation. CONSENT AGENDA Blair Joselyn made a motion to approve the following consent agenda. 1. Call to Order 2.Clerk's minutes have been presented for Town Board 07-18-06, 08-01-06;Planning Commission 08-01-06. Correct minutes of 7-11-06 Planning Commission: The Following condition was left out of the Melchior Variance motion—A building permit is not to be granted until the driveway issue has been satisfactorily resolved with surrounding property owners. 3.Balance June 30,2006 $1,407,096.70 Receipts + 823,130.47 Expenditures $72,022.85 Payroll 33,905.43 Total Expenditures - 105,928.28 Balance July 31,2006 $2,124,298.89 4.Payment of Vouchers Nancy Madden seconded the motion and motion adopted unanimously. DEPUTY CHRIS HOWARD Deputy Chris Howard was present to answer any questions residents may have had. FIRE CHIEF STEVE SPENCE Fire Chief Steve Spence was present to answer any questions concerning the 2007 Budget for the Fire Department. TOWNSHIP ENGINEER TOM PETERSON Nancy Madden made a motion to approve Resolution No.08-15-06-1 Ordering Preparation of Report on Improvement,a Feasibility Study for the 2007 Road Project.Michael Hinz seconded the motion and motion adopted unanimously. Michael Hinz made a motion to approve Pay Request No. 1 to Peterson Excavating in the amount of$13,847.11 for the Wessels Storm Sewer Project.This includes a Change Order of$1,150.00 to install a snout to the manhole structure.Nancy Madden seconded the motion and motion adopted unanimously. New Scandia Town Board August 15,2006 page 2 The Fire Station/Public Works Lot Repair Project being done by Jay Bros.was discussed. The repairs appear as if not entirely being done as to specifications.The northeast grade is not quite right,contractor did not knock cement out around the re-bar as planned, and there is washout along the drain tile. Michael Hinz made a motion to reduce Pay Request No. 1 to Jay Bros.,Inc.to$25,000 and to negotiate the remaining balance. A Change Order of$4,178.00 to install drain tile is included.Blair Joselyn seconded the motion and motion adopted unanimously. Nancy Madden made a motion to approve the plan for the Olson-Sandgren Storm Sewer Improvements and to Authorize an Ad for Bids.Dennis Seefeldt seconded the motion and motion adopted unanimously. In addition,Mr.Peterson reported on the condition of Oxboro Avenue.The road is quite busted up and is in need of repair. TOWN ATTORNEY DAVE HEBERT Mr. Hebert presented the Joint Powers Agreement with Chisago Lakes Township for the improvement of 240th Street North. Michael Hinz made a motion to enter into a Joint Powers Agreement with Chisago Lakes Township for the repair of 2406 Street as part of the 2007 Road Project.Blair Joselyn seconded the motion and motion adopted unanimously. Mr.Hebert also suggested a review of Section 11.2 of Chapter 2 of the Development Code. Section 11.2(2)currently does not allow cluster developments in the Shoreland Overlay District, as Washington County does allow.This will be referred to the Ordinance Committee at the next Ordinance Review Workshop. KEVIN LYNCH Kevin Lynch,21630 Oland Avenue,presented plans of an accessory building having a walk-out lower level.As the slope of Mr.Lynch's lot drops 15 feet,this design allows for minimal excavating.Mr. Lynch was advised that only single-story accessory structures are allowed.The Board recommended Mr.Lynch apply for a variance. CAROL KUSCHKE Carol Kuschke,23510 Manning Circle, asked for the definition of Lot 7,Block 1, Oakridge Acres as a buildable lot.This lot was assessed as a non-buildable lot in the 2004 Road Project.Recent soil tests determine that the lot is capable of having one primary and one secondary mound system for a two to three bedroom house.Ms. Kuschke was advised to approach the Planning Commission with a concept showing location of a house and to locate wetlands on the property. TONY MORAN Tony Moran, business owner of The Creamery,was present to request installation of a sign on the south wall of the Creamery building that would be visible from those approaching from Highway 97 and Olinda Trail.The Board explained that their business is allowed to have two signs,one located on the building and one free-standing. The total square footage of the signs may not New Scandia Town Board August 15,2006 page 3 exceed the total lineal feet of the building front.As the building is L-shaped,there was some uncertainty as to the measurement of the front of the building.An on-site meeting with the owners of the Creamery and Supervisors Seefeldt and Madden will be arranged.Mr.Moran was also advised that installation of a sign requires a Certificate of Compliance. ROBERT PILZ Robert Pilz, 15801 Pilar Road,was present to explain his request for a CUP application to operate a Petting Zoo/Birthday Party Park on his premises.The Town can only grant Mr. Pilz an interim permit to allow for the housing of his exotic animals.A meeting will be scheduled with the Zoning Ordinance Committee and Mr.Pilz. CHERYL BAROTT A request from Cheryl Barott asking to purchase an adjoining outlot owned by New Scandia Township on Sylvan Lake was discussed.It is the Town's policy not to vacate lake access.All Supervisors were in agreement to not allow for the sale of this property. ELECTION JUDGES FOR THE PRIMARY ELECTION Nancy Madden made a motion to approve the following Election Judges for the September 12,2006 Primary Election: Florence Daninger,Patti Funni,Edith Hadlich,Mary Hulleman, Donna Larson,Barbara Maile,Beverly Pratt,Judy Rydeen and Sue Tuomi.Michael Hinz seconded the motion and motion adopted unanimously. JIM SIMPSON Jim Simpson,23393 Nolan Avenue,was present with a request to build an accessory structure on a 15-acre parcel.Mr. Simpson's plans for the building do not match the color of the house that is on the property.As Section 9.13(1)as amended by Ordinance No. 87 states: All accessory buildings shall resemble in style,materials,color,roofline,and siding type,the principal building on the lot.This pertains to those lots less than 20 acres in size.Mr. Simpson was advised that this Ordinance may be reviewed at the next Ordinance Workshop. Nancy Madden made a motion to adjourn and meeting adjourned. €filetAAQ :renda Eklund New Scandia Township Deputy Clerk September 5,2006 New Scandia Township Board met on the above date. The following were in attendance: Chairman Dennis Seefeldt,Vice-Chairman Michael Hinz,Michael Harnetty,Blair Joselyn and Nancy Madden. The meeting was called to order by Chairman Seefeldt at 7:00 p.m.Anne Hurlburt was introduced as the new Town Administrator, a position which Ms. Hurlburt began on this date. FRED HIENONEN Fred Heinonen, 13277 Lakamaga Trail,had approached the Board at the August 15, 2006 Town Board meeting regarding a complaint against Public Works mowing down a patch of wildflowers that were growing near Mr. Heinonen's mailbox. Supervisors Seefeldt and Hinz inspected the compliant. In reply, Chairman Seefeldt identified the wildflower as"beggar's tick"which had grown to a height as to interfere with site lines to the west.The wildflowers were growing in the right of way. Mr. Heinonen's complaint was termed unfounded. TII GAVO—RECONVENED HEARING OF PRELIMINARY PLAT Roger Tomten,Tod Drescher and Mark Sandercott, representing Big Marine Lake Development, LLC,were in attendance to present a revised preliminary plat of the development Tii Gavo. This is a proposed Open Space Subdivision located on 154 acres on the northeast shore of Big Marine Lake. The New Scandia Planning Commission recommended to the Town Board at the July 11, 2006 meeting to approve the preliminary plat,with a list of conditions. The Town Board tabled the application pending further refinement and discussion. A Workshop was held on July 25, 2006 with two members of the Planning Commission and two members of the Town Board. The following revisions were made as a result of the workshop: 1) Moved Lot#32 into the Central Meadow from the eastern shore of Rassmussen Pond. 2) Eliminated Meadowridge Circle(cul-de-sac to north toward Rasmussen Pond). Lots 30 and 31 now have a shared driveway off Meadowridge Trail. 3) Illustrated the location of bituminous trails within the development. 4) Revised the layouts of lots 19-24 in the East Point Woods: a) Shifted west lot line of Lots 19 and 20 to the east. b)House site 21 moved 40 feet back from shoreline;house site 22 moved 90 feet further back;house site 23 moved 38 feet closer(same elevation with no walk-out or look-out toward the lake);house site 24 moved 42 feet further from the south shoreline. All modifications were done to reduce the chances of any impacts to the natural vegetation and topography between houses and shoreline. c)Height limit for the houses on the East Bay,Lots 21-23,reduced to 30 feet. 5) Renamed Meadowridge Lane Court North to Meadowridge Lane Circle North. 6) HOA storage facility buildings will meet 50 feet setback from adjacent property lines. 7) The concept of"Transfer of Accessory Apartments"has been dropped from the PUD. Discussion among the Town Board followed. Supervisor Hinz stated that he felt that lot size was too small and that there were too many lots on the peninsula. Supervisor Harnetty stated that the positive design of the plat outweighs the negative. Harnetty felt that this design may set a standard for future development in New Scandia Township. Michael Harnetty made a motion to approve the modifications presented by the developers and accept the recommendation of the Planning Commission made at the July 11,2006 meeting as follows: New Scandia Town Board September 5,2006 page 2 The Planning Commission recommended to the Town Board that they approve the Preliminary Plat of Tii Gavo,the Conditional Use Permit for Open Space Design(OSD)and Planned Unit Development(PUD)to divide 154 acres into 37 lots on the northeast shore of Big Marine Lake on the grounds that it is essentially in conformance with the Township standards for OSD and PUD,with the following conditions: 1)That the Homeowners' Association Open Space Management Plan is approved by the Township. 2)That the conservation easement is approved by the Township. 3)That the applicant confirms the community building will not encroach on the OHWL setback. 4)That the tennis court be located outside of the shore impact zone. 5)That a plan for creation and maintenance of the channel to Turtle Bay be contingent on approval by the Minnesota DNR and Watershed District, and suggested implementation of boardwalk and fishing dock. 6)That the plans recognize a maximum of 25% impervious surface within the Shoreland District. 7)That Washington County approves the community wastewater treatment system and well. 8)That before final plat approval,the covenants define maintenance and management practices of the community wastewater treatment system. 9)That any concerns from the Town Engineer are addressed. 10)That any concerns from the Carnelian Marine Watershed district are addressed and a permit granted. 11)That the applicant continues to work with the Conservation District in addressing stormwater management and erosion control. 12)That a more detailed landscaping plan, including plant quantities and treatment of the beach area and the buffer zone size,be approved before final plat approval. 13)That the combination of park fees and land dedication be resolved. 14)That the Developer and the Township negotiate a height limitation on houses on Block 13, Lots 1,2&3. 15)That the size, placement and design of accessory storage buildings be provided. 16)That the Township Engineer investigate the location of the access roads on Newgate and Lakamaga and make recommendation for traffic management on both access roads. 17)That no copper sulfate or chemicals are used for weed control in Turtle Bay, only mechanical means. 18)That there is only one dock with 19 slips. Findings are the applicant has proved innovative,creative, cooperative and eager to collectively meet and exceed existing standards. Nancy Madden seconded the motion.Voting in favor: Harnetty,Joselyn,Madden, Seefeldt. Voting opposed: Hinz.Motion adopted. LANDMARK SURVEYING—JOEL ANEZ Joel Anez, Landmark Surveying,was present to explain the placement of a drainfield in the 50 foot utility easement during the present construction of the business known as Prairie Restoration in the Hawkinson Business Park. It was a mistake on the part of the contractors. It will be necessary to vacate part of the utility easement to allow the septic mound to remain.A 10-foot utility easement can be established along the northern lot line to match the easement on the lot to the east. This vacation will require a public hearing. Town Attorney Hebert will prepare a resolution to call for the hearing. This resolution to be presented at the September 19,2006 Town Board meeting. Town Engineer Tom Peterson will study the drainage plans through the swale. 2006 CULVERT REPLACEMENT PROJECT The following bids were submitted for the 2006 Culvert Replacement Project: New Scandia Town Board September 5, 2006 page 3 Contractor Bid Amount Alternate No. 1 Low Jay Bros.,Inc. $100,334.00 $4,900.00 #2 Scandia Trucking, Inc. $105,922.00 $1,500.00 #3 Peterson Excavating,Inc. $121,576.00 $4,480.00 #4 Miller Excavating,Inc. $121,588.00 $4,400.00 #5 Wipper Backhoe&Bobcat Service $125,964.00 $5,000.00 #6 Hydrocon,Inc. $131,340.00 $8,832.00 #7 Glenn Rehbein Excavating,Inc. $142,865.00 $6,750.00 #8 RO-SO Contracting,Inc. $162,078.00 $7,500.00 #9 Nord Excavating,Inc. $167,383.00 $3,900.00 #10 Midwest Contracting,Inc. $174,762.00 $6,265.00 #11 W. B. Miller,Inc. $233,751.00 $1,875.00 The low bidder,Jay Bros.,Inc., is currently on the Minnesota State Department of Administration debarment list as a result of misrepresenting facts on a state bid document. This debarment was not necessarily due to the quality of work.As this project does not involve the use of state funds, New Scandia Township may award this contract if so decided. The Town may hold a hearing on this bid award where Jay Bros. is asked to discuss the bid. Michael Hinz made a motion to table the 2006 Culvert Replacement Bid award until the September 19,2006 Town Board meeting.Nancy Madden seconded the motion and motion adopted unanimously. At 7:30 p.m.,the New Scandia Planning Commission began their regular monthly meeting. The following Planning Commission members were in attendance: Chair Chris Ness,Jim Malmquist, Kevin Nickelson,Peter Schwarz and Donnette Yehle. KENNETH AND PAM HUBERTY—VARIANCE Planning Commission recommended to the Town Board that they approve the variance request of Ken and Pam Huberty,22899 Mallard Avenue North, Scandia,MN 55073,to construct an accessory building between the house and the road on the grounds that it seems the definitions of the Home Owner's Association and the Township ordinances are in conflict regarding what constitutes the front and rear of a lakeshore lot. Conditions are 1)That the applicant provide screening of the structure per Sec. 9.11 of the Town Ordinance,2)Structure be of similar material and color to the residence, 3)That the Applicant pays all fees including those for the Attorney, Engineer and Planning services. Findings are it is preferable to locate the structure on the rear of the property, i.e. roadside of the residence,than on the lakeside as per Township Ordinance. Michael Hinz made a motion to approve the recommendation of the Planning Commission for a variance to construct an accessory structure closer to the road than the primary residence.Nancy Madden seconded the motion.Voting in favor: Harnetty,Hinz,Madden, Seefeldt.Voting opposed: Joselyn.Motion adopted. For the variance request regarding building size,there was no hardship found.Therefore, Planning Commission recommended to the Town Board that they deny the variance to construct a 1,200 square foot accessory building because of the following findings of fact: 1)The 1,200 square foot accessory building is not required to make reasonable use of the property. 2)The New Scandia Town Board September 5,2006 page 4 request to exceed Ordinance standards is not due to circumstances unique to the property. 3)The need for the 1,200 square foot accessory building is a circumstance created by the property owner. Michael Hinz made a motion to approve the recommendation of the Planning Commission and adopt the written findings of fact--to deny the variance request to construct an accessory structure 200 square feet larger than the maximum allowed.Nancy Madden seconded the motion and motion adopted unanimously. For the record, Town Attorney Dave Hebert presented the written findings contained in the Planner's report directly to Ken and Pam Huberty. These written findings of fact state: 1) The 1,200 square foot accessory building is not required to make reasonable use of the property. 2) The request to exceed Ordinance standards is not due to circumstances unique to the property. 3) The need for the 1,200 square foot accessory building is a circumstance created by the property owner. The Planning Commission adjourned their meeting. The Town Board meeting continued. SALE OF THE SEPPI THREE-POINT MOWER A request to purchase the old roadside mower has been received. It was decided to get at least three quotes for the value of the mower before considering a sale. FOREST LAKE/COMFORT LAKE WATERSHED MEETING The Forest Lake/Comfort Lake Watershed is meeting with the Bone Lake Homeowner's Association on September 20, 2006, 6:30 p.m., at the New Scandia Community Center.New Scandia Town Board has been asked to be in attendance.A Special Meeting notice will be posted. CHRIST HOUSEHOLD OF FAITH FEEDLOT Christ Household of Faith will be making improvements to their horse operation. This work will require soil to be hauled in. Washington County will be issuing a permit for the feedlot improvements. BIG MARINE LAKE STORE The Town has received notice that a fence has been constructed approximately three feet off the property line at the Big Marine Lake Store, 19261 Manning Trail. Washington County is following up on this matter, as a permit had not been obtained. Washington County has given Mr. Reicherts, owner,until September 22,2006 to have the property surveyed and a permit application submitted. WILD BUSH ACRES Washington Conservation District has given a failing Erosion Control Report to the Wild Bush Acres subdivision. Mark Woolston, developer, replied with plans to take immediate action. Town Engineer Tom Peterson will oversee the corrective measures to be undertaken by Mr. Woolston. A seeding deadline of September 30th was agreed upon. All other corrections need to be in place by mid-October. • i New Scandia Town Board September 5,2006 page 5 CITY OF MARINE—DEPUTY POSITION The City of Marine has informally approached the Town Board with a request to discuss the possibility of entering into an agreement in which a deputy position can be shared among the two municipalities. A meeting will be held involving Washington County Sheriff Potts,Marine City Council representatives,and Supervisors Seefeldt and Madden and Administrator Hurlburt to further discuss this option. MOSTAD CASE—SMALL CLAIMS COURT Howard and Marney Mostad have filed a claim against New Scandia Township in regards to a $1,500.00 Park Fee.The case will be heard on September 14,2006 at the Washington County Government Center. Supervisor Harnetty will represent the Township for this hearing. WORKSHOP MEETING A Workshop Meeting will be held on September 13, 2006 at 5:00 p.m. The Town Board will meet with Administrator Hurlburt to further discuss the details of Ms. Hurlburt's position. The Workshop involving the Town Board and Planning Commission to discuss possible changes to the Development Code will follow at 7:00 p.m. Nancy Madden made a motion to adjourn and meeting adjourned at 10:15 p.m. Brenda Eklund New Scandia Township Deputy Clerk • September 5, 2006 The New Scandia Township Planning Commission held their regular monthly meeting on this date. In attendance were Chairman Chris Ness, Peter Schwarz, Donnette Yehle, and Kevin Nickelson. James Malmquist was absent. The minutes from the August 1 meeting were approved with a motion by Peter Schwarz and a second by Donnette Yehle. KEN& PAM HUBERTY—VARIANCE Kenneth&Pamela Huberty, 22899 Mallard Ave.N., requested a variance to build an accessory structure closer to the road than the house and to exceed the maximum square footage by 200 feet. Legal: Lot 2, Block 2, Bone Lake Estates. PID: 08-032-20-12-0008. The letter from the town planner was read. Three letters from neighbors were also read. Wayne Moe, 22877 Mallard, said an error on the survey for his house placed his home further back from the bluff than the Huberty's home. An accessory structure would affect his view of the neighborhood. Mr. Moe also said the Hubertys agreed to abide by the covenants and they created the hardship by building from lot line to lot line. Another area is available behind their garage on the lakeside. Also, Mr. Moe asked if the garage would cover their backup septic area. Mark Urbanik, 22920 Mallard, asked Regniers if they could build an outbuilding and were declined. This request would open it up for any neighbor to build outbuildings between the house and the road,which would obstruct his view of the neighborhood and lake. Terry Pohlkamp, 22955 Mallard, said he realized covenant enforcement was not the town's responsibility,but it is a planned neighborhood and this clearly goes against the covenants. Mr. Moe asked what is the point of the town helping to establish covenants when they won't help enforce them. Mr. &Mrs. Huberty said Article 1 in the covenants clearly allow an accessory structure. The Planning Commission reviewed Article 2 of the covenants, which state a structure must be approved by the Architectural Control Committee. Kevin Nickelson expressed concern that a new owner could put in a driveway to the building and cover up the backup septic area. Dave Hebert stated that the town is not obliged to enforce the covenants, the covenants do not state you cannot build between the house and the road as long as it meets the setbacks and the town considers the front yard the lake side. Mr. Hebert doesn't think it's an enforceable covenant for the location and the covenants are more about the structure being in harmony with the house and neighborhood. Peter Schwarz made a motion to recommend to the Town Board that they approve the variance request of Ken & Pam Huberty to construct an accessory building between the house and the road on the grounds that it seems the definitions of the Home Owner's Association and the Township ordinances are in conflict regarding what constitutes the front and rear of a lakeshore lot. Conditions are 1) That the applicant provide screening of the structure per Sec. 9.11 of the Town Ordinance,2) Structure be of similar material and color to the residence, 3) That the Applicant pays all fees including those for the Attorney, Engineer and Planning services. Findings are it is preferable to locate the structure on the rear of the property, i.e. roadside of the residence, than on the lakeside as per Township Ordinance. Donnette Yehle seconded the motion and the motion passed. September 5, 2006 Planning Commission Page 2 For the variance request regarding building size, there was no hardship found. Therefore, Peter Schwarz made a motion to recommend to the Town Board that they deny the variance to construct a 1,200 square foot accessory building because of the following findings of fact: 1) The 1,200 square foot accessory building is not required to make reasonable use of the property. 2) The request to exceed Ordinance standards is not due to circumstances unique to the property. 3) The need for the 1,200 square foot accessory building is a circumstance created by the property owner. Kevin Nickelson seconded the motion and the motion passed. Carol Kuschke—Concept of a Buildable Lot Ms. Carol Kuschke, 23510 Manning Circle,brought in a sketch of Lot 7, Block 1, Oakridge Acres, to see if it could be a buildable lot. The wetlands were delineated and a letter from Pete Ganzel indicated a mound system could be used. Ms. Kuschke was looking for guidance as to variances needed with a bluff and wetland on the back of the property and a wetland in the front. It was noted that the lot was not assessed as a buildable lot when the road was paved. Ms. Kuschke was advised to get a survey done and come back for a variance hearing. If approved, the road assessment will have to be paid. Kevin Lynch—Variance Kevin Lynch, 21630 Oland Ave. N.,presented his variance request to build an accessory structure with a lower-level walkout. Legal: Hawkinson Highland, Block 1, Lot 6. PID: 14-032- 20-23-0012. The letter from the town planner was read. Tom Vogen, 21621 Oldfield asked why a variance was needed. Dana Vogen said their house is directly across Goose Lake and asked if it would be screened from the lakeside. She is also commenting as a representative of the Goose Lake Homeowners Association. Mrs. Vogen verified that no shoreline variance was required She asked how far the structure would be from the OHM, if there would be additional impervious surface created and that no grading or tree removal be done to cause runoff to the lake. The Planning Commission discussed the grade of the slope, as the Planner did not address it. It seems it could exceed the 25%maximum allowed. It was agreed the proposed location was the most unobtrusive place on the property. Donnette Yehle made a motion to table the request until a survey showing the slope and Ordinary Highwater Mark(OHM) can be submitted,that a 60-day waiver is signed by the applicant, and the applicant contact the Washington County Soil&Water Conservation District. Kevin Nickelson seconded the motion and the motion passed. German Lake Ventures,LLC—Concept of a Subdivision Tory Craftsman,Hult&Associates,presented a concept of dividing 42 acres into eight five-acre lots. Four lots border 218th Street, which were assessed when the street was paved. The other four lots would have frontage on a new street with cul-de-sac. A variance would be needed on the length of the cul-de-sac. German Lake is a non-meandered lake so the lot lines extend into the lake. The Planning Commission indicated the plan looked ready to proceed to a preliminary plat. September 5,2006 Planning Commission Page 3 Willowbrook Community Church—Concept of a Church Pastor Brad Reis and architect Chris Dorman presented a concept to build a church on the plat of German Lake Estates. MNDOT has granted access to Highway 97. County and Township Zoning does not allow for a church within a Shoreland Overlay District. Special zoning or a permit would be needed for a church in an AG/Shoreland District. Also,the Ordinance requires a 1,000-foot setback from the lake. Pastor Reis has proposed a 700-foot setback with the church and parking lot placed near Hwy. 97. They could meet the 1,000 foot setback, but would have to grade a lot of dirt and the proposed location is the best use of the land and further from Manning Ave. Mr. Nickelson asked the rationale for the 1,000 foot setback. Church size is proposed to be 25,000 square feet,plus the parking lot. All water runoff would drain away from the lake. Mr. Nickelson said this church being so far from the lake would have no more, if less, impact on the lake than four homes, as two would be on the lake. Other issues to consider will be traffic and impact on neighbors. The church currently has 380 adults with children bringing attendance to 500 using about 130 vehicles. According to Pastor Reis, the County is waiting for a township response and believes a variance or a zoning amendment would be required. The County also has a formula to address well and septic needs. The Planning Commission instructed Pastor Reis to obtain the planning information and minutes on the church in Cambridge, and to contact the Carnelian-Marine Watershed District(CMWD) as a permit may be needed and return with that information. Steve Lombritto—Variance Mr. Steve Lombritto, 18633 Langly Court, purchased a home on a peninsula three years ago. There is 940 square feet of living space, a two-car attached garage and a carport. There is a deck on the lakeside. Mr. Lombritto would like to add a second story to enlarge the three bedrooms. The home is on the 201 system. Many variances and a Watershed permit would be required. Donnette Yehle made a motion to adjourn and the meeting adjourned. Respectfully submitted, Colleen Firkus Planning Commission Secretary New Scandia Township Minutes of Town Board Workshop Meeting Wednesday, September 13,2006 The New Scandia Town Board workshop meeting was called to order by Chairman Dennis Seefeldt at 5:00 p.m. Present were Supervisors Michael Hinz,Michael Harnetty,Blair Joselyn and Nancy Madden, and Township Administrator Anne Hurlburt The Board discussed with the Administrator various issues regarding her responsibilities. After discussion of the policies and procedures for making expenditures and purchases,it was agreed that a written purchasing policy would be developed. Initially, this policy will provide for prior approval by the Board of expenditures exceeding$1,000; multiple quotes for large purchases; and, direction for when budget amendments are necessary. Administrator Hurlburt will draft a policy for the Board's consideration within the next 2 to 3 months. The Board gave verbal approval for the purchase of computer equipment,within the 2006 budgeted amount for office equipment. The need to update the Township's personnel policy was discussed,to delegate most of the functions of directly supervising employees to the Administrator. Hurlburt will draft policies for the Board's review within the next 2 to 3 months. She explained that she will immediately implement some changes in procedures for approving full-time employee leave time. The Board directed that the Administrator attend all committee meetings,until otherwise directed. Other staff(Treasurer,Deputy Clerk) will also continue to attend the meetings as has been the practice. The Board directed that the Township Planner be requested to attend Planning Commission meetings in the future. Some changes to the format of Board meeting agendas were discussed, along with proposed staff cover memos that will be prepared for agenda items. The Board discussed the need to obtain recommendations from the Park and Recreation Committee for possible winter recreation programs, and to get an update from Mike White on the status of equipment and facilities. Hurlburt will send a letter to the Committee requesting that they make recommendations in time for the October Board meeting, and to request a report from Mr. White. Hurlburt was directed to prepare an advertisement for new members of the Parks and Recreation Committee, in preparation for filling the three vacancies. Communication with the Township Engineer was discussed. Hurlburt will be meeting with the Engineer, and other consultants and contractors of the Township, over the next couple of weeks to discuss their projects and communications with the Board. The meeting adjourned at 6:55 p.m. Respectfully submitted, Anne Hurlburt Township Administrator �s- - New Scandia Township Minutes of Town Board/Planning Commission Workshop Meeting Wednesday,September 13,2006 The meeting was called to order by Planning Commission Vice Chair Jim Malmquist at 7:00 p.m. Present were Planning Commissioners Peter Schwarz,Donnette Yehle,and Kevin Nickelson; Town Board Chairman Dennis Seefeldt, Supervisors Michael Hinz,Michael Harnetty,Blair Joselyn and Nancy Madden.Planning Commission Chair Chris Ness was absent. Also present were: Rural Landscape Preservation Committee member Curt Hadland;Park and Recreation Committee member Karen Schik; Township Attorney David Hebert; Township Administrator Anne Hurlburt; Planner Berry Farrington and Planner Richard Thompson,TKDA. Open Space Design Ordinance Planner Thompson distributed a revised draft of ordinance#88,which would modify the requirements for Open Space Developments. A memo prepared by Board Member Joslyn in January, 2006 was reviewed and discussed. The group discussed the need for a meeting to review the concept before submitting plans to the Planning Commission, and who should be in attendance. The experts advising the Township (such as the ecologist and planner)need to be involved in the pre-concept meeting. The purposed of the meeting is to give the Commission and Board better,more objective information earlier in the development process. The most important values to protect, for the residents and the community,need to be identified. The rights of the property owner also need to be considered. Not all experts may agree, and their advice is one factor in making decisions on the development. The proposed percentages of the various bonuses were reviewed, and were determined to be consistent with what was previously reviewed by the group. Thompson will draft all the changes in ordinance format for review at the next meeting. He will also compare the new criteria with recently approved developments. Tree Preservation Ordinance Planner Farrington reviewed her report and draft ordinance language,which was based on the City of Forrest Lake's ordinance, suggestions from the Rural Landscape Preservation Committee and from discussion at the previous workshop meetings. Changes suggested were: list trees by genus and species; clarify how forests and woodlands are defined; encourage replacement with native species; lower the size of red maples considered"significant", as they provide fall color; define"project closure"and how long guarantees must be held; and develop options for cash payments if all trees cannot be replace on site. Issues for administration of the ordinance were discussed. After discussion on whether the ordinance should apply to any existing lots,the direction was to rewrite the ordinance to apply only to new developments and any projects requiring landscape plans. Siding and Color Requirements for Accessory Structures Section 9.13(1) of Chapter Two of the Development Code does not allow metal sided buildings on parcels smaller than 5 acres. Further,this section provides that"All accessory buildings shall resemble,in style,materials, color,roofline, and siding type,the principal building on the lot", with some exceptions. The consensus of the discussion was that it should be changed from 5 to 4 acres,to reflect that many"nominal"5-acre parcels are less than 5 acres. The requirement that 1 the accessory building resemble the principal building should apply only to parcels less than 4 acres. An ordinance making this change will be drafted for the next meeting. Amendment to Chapter 2,Section 11.2 relating to the Shoreland Overlay District Attorney Hebert explained that the current ordinance would not allow open space developments, even though one had recently been approved. There was discussion that they should be acceptable if part of a Planned Unit Development. Planning Commission Schwarz commented that the Development Code would be more usable if the page numbers included a reference to the relevant chapter. The planners will investigate this suggestion. Next Meeting The next meeting to discuss ordinance changes will be on Wednesday, October 11, 2006 at 7:00 p.m. The meeting adjourned at 9:10 p.m. Respectfully submitted, Anne Hurlburt Administrator 2 New Scandia Township Treasurer's Report August 31, 2006 Beginning Balance 8/01/06 2,124,298.89 Receipts 31,279.70 Expenditures - 685,632.84 Payroll 13,043.14 698,675.98 Adjustments (Bank Charges) 38.75 Ending Balance 8/31/06 1,456,863.86 I Meeting Date: 9/19/2006 Agenda Item: 5. a) 1) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia,MN 55073 (651) 433-2274 Action Requested: Receive a recommendations from the Park and Recreation Committee concerning park land dedication fees Deadline/ Timeline: N/A Background: • New Scandia Township currently charges a cash park dedication fee of$1,500 for new homes and developments. • The Committee has recommended that the park dedication requirement be increased to $5,000 and 10% of buildable land. Recommendation: In my former capacity as planner and community development director for other communities, I have some experience in developing legally defensible park dedication fees that are tied to long-range community plans. The Committee's recommendation raises some concerns, including: • Cash may be collected in lieu of land dedication,not in addition to land dedication. • The proposal may place too much burden on new development to pay for community-wide facilities than can be justified. • Park land and cash in lieu should not be determined solely by comparing one community's fee with another's. However, the proposed $5,000 fee would be among the highest in the 7-county metro area. Some of the highest fees currently are charged by Maple Grove ($5,500), Bloomington($5,400), Eden Prairie and Plymouth(both charge $5,000.) Land prices in these communities are significantly higher and they must provide some facilities that New Scandia does not, such as neighborhood parks, due to their higher density/ smaller lot sizes. If the Board wishes, staff could work with the Committee to further refine their proposal in light of these concerns and others that may be raised by the Town Attorney. Page 1 of 2 09/15/06 Attachments/ • Memo dated 9/15/2006 from Debi Campobasso Materials provided: Contact(s): Debi Campobasso, Park and Recreation Committee Chair 433-5091 Prepared by: Anne Hurlburt, Administrator (09192006_park_dedication) Page 2 of 2 09/15/06 Memorandum To: Supervisor Seefeldt and the Town Board From: Debi Campobasso,Park and Recreation Committee Chair Date: 09/15/06 Re: Park and Recreation Committee Recommendation With the completion of the New Scandia Township Comprehensive Parks, Trail, Open Space and Recreation Plan, the Park and Recreation Committee has determined that the requirements of the present ordinance for public land dedication or money contribution are inadequate to provide sufficient public recreation land or facilities to meet the future growth of the Town. Our projected population between 2017-2020 according to the Met Council is 5,000 residents. If we have 3900 residents now, that leaves 1100 more to move in. On average there is 2.5 people per household , therefore that translates to 440 new households in Scandia to max out our population at approximately 5000. So with 440 new households, if we collect$3,000 from each that gives us a total park dedication of$1,320,000 or if we collect $5,000 from each that gives us a total of$2.200,000. The Park and Recreation Committee recommends to the Town Board to increase the park land dedication cash contribution to $5,000 per single dwelling unit and 10% of buildable land. This increase is justified due to: * increase in property value to $20,000 per acre; * need established in the comprehensive plan to develop 4 community parks, generally 20+ acres in size; estimated to cost $1,600,000 in land acquisition alone, not including the cost associated with developing the parks. * need to develop a network of trails connecting parks,business and other regional trails together throughout the town. This increase would give the Township a reasonable opportunity to acquire and develop the park lands outlined in the comprehensive plan. Meeting Date: 9/19/2006 Agenda Item: 5 a) 2) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive recommendations from the Park and Recreation Committee concerning appointments to the committee, and the 2006 Summer Activities Report Deadline/Timeline: N/A Background: • The Committee has recommended 2 individuals to fill 2 of the 3 vacancies. • At the 9/13/2006 work session, the Town Board directed staff to advertise for applicants to fill the vacancies. Ads have not yet gone out. • The Activity Program report from Marty McKelvey is item 6 e) 4) on this agenda. • Debi Campobasso, Committee Chair, will be present to address the Board. Recommendation: Receive the recommendations, and give any desired direction to the committee or to staff Attachments/ • Memo dated 9/15/2006 from Debi Campobasso Materials provided: Contact(s): Debi Campobasso, Park and Recreation Committee Chair 433-5091 Prepared by: Anne Hurlburt, Administrator (09192006 parks committee) Page 1 of 1 09/15/06 Memorandum To: Supervisor Seefeldt and the Town Board From: Debi Campobasso,Park and Recreation Committee Chair Date: 09/15/06 Re: Park and Recreation Committee Recommendation During the Park and Recreation Committee meeting on September 11, 2006, the Committee made the following recommendations: The Committee would like to recommend Alex Bildeaux and Mike Goeken be appointed to the Committee by the Town Board. They both have served on the Parks & Open Space Subcommittee and have shown great interest and commitment to the projects which have been undertaken throughout the summer, at Wind in the Pines and Lions Park. Both these individuals would be a tremendous asset to the Township and to the Committee. The Committee received the Activity Program Report for the 2006 Summer programs. Marty McKelvey submitted the report to the committee during the meeting. The Committee expressed interest in taking some time to review the report and has scheduled discussion and feedback for Marty at it's next meeting, October 2, 2006. The Committee requests that the Town Board hold on discussion of the report until the Committee has had a chance to review it. (e ) ICR BY CITY REPORT AUGUST 2006 ICR # Date Time Street Complaint City code 106026963 106/08/01 13 : 54 : 09 LANGLY AV MEDICAL NST 106026977 106/08/01 15 : 15 : 35 LANGLY AV CIVIL ISSUE 106026989 106/08/01 17 : 07 : 14 SCANDIA TR DK DRIVER 106026993 106/08/01 17 : 56 : 42 SCANDIA TR DRIVING COMPLAINT 106026999 106/08/01 18 :45 : 49 NEWGATE AV CIVIL ISSUE 106027019 106/08/01 19 : 30 :46 LARKSPUR AV NATIONAL NIGHT OUT 106027073 106/08/01 21 : 58 : 42 LARKSPUR AV NATIONAL NIGHT OUT 106027105 106/08/02 9 : 38 : 04 QUINNELL AV SUSP VEH (STOLEN MV 106027112 106/08/02 10 : 39 :40 199TH ST SUICIDE 106027113 106/08/02 10 : 52 : 51 238TH ST SUSP MALE 106027116 106/08/02 11 : 06 : 33 QUINNELL AV SQD 1505 PULL OUT/DA 106027117 106/08/02 11 : 09 : 53 OZARK CT ALARM **C 106027142 106/08/02 14 : 49 : 37 SCANDIA TR AOA/PROPERTY DAMAGE 106027199 106/08/02 23 : 06 : 32 MEADOWBROOK AV SUSP ACTIVITY 106027246 106/08/03 10 : 17 : 25 ST CROIX TR DIRECTED PATROL SPEE 106027255 106/08/03 11 : 36 :43 MAYBERRY TR LOST DOG INFORMATIO 106027276 106/08/03 14 : 59 : 20 MELANIE TR LOOSE HORSES 106027294 106/08/03 17 : 57 : 18 SCANDIA TR TRAFFIC:SPEED/#SW359 106027296 106/08/03 18 :46 : 48 MANNING TR GAS DRIVE OFF 106027305 106/08/03 19 : 26 : 10 OXBORO LN ANIMAL CONCERN 106027351 106/08/04 5 : 24 : 54 SCANDIA TR TRAFFIC/SPEED CITE # 106027361 106/08/04 7 : 56 : 17 ST CROIX TR DIRECTED PATROL/LOUD 106027406 106/08/04 14 : 37 : 58 HWY 97 LOOSE LLAMA 106027426 106/08/04 16 :49 : 28 KESLER AV CIVIL PROCESS CASE 106027435 106/08/04 18 : 08 : 33 SCANDIA TR TRAFFIC-CITE SW35973 106027441 106/08/04 18 : 29 : 22 SCANDIA TR TRAFFIC-CITE SW35973 106027444 106/08/04 18 : 54 : 23 SCANDIA TR DIRECTED PATROL SPEE 106027448 106/08/04 19 : 16 : 49 LAMAR AV WARRANT / WCSO / Tl0 106027458 106/08/04 19 : 34 : 20 MANNING TR GAS DRIVE OFF 106027476 106/08/04 20 : 27 : 14 MANNING TR NOISE DISTURBANCE/EX 106027482 106/08/04 21 : 29 : 59 SCANDIA TR LOOSE COWS 106027508 106/08/05 9 : 22 : 41 238TH ST SOLICITOR COMPLIANT 106027517 106/08/05 11 : 23 : 04 MANNING TR THEFT REPORT 106027526 106/08/05 13 : 43 : 53 214TH ST AUD ALARM 106027544 106/08/05 16 : 24 : 18 SCANDIA TR DIRECTED PATROL SPEE 106027548 106/08/05 16 : 56 : 41 MEADOWBROOK AV SUSP ACTIVITY 106027551 106/08/05 16 : 59 : 56 ST CROIX TR TRAFFIC-CITE SW35973 106027564 106/08/05 19 : 56 : 44 LAMAR AV NEIGHBOR COMPLAINT 106027583 106/08/05 22 : 50 : 26 MANNING TR INJURED ANIMAL 106027610 106/08/06 9 : 32 : 04 PILAR RD THEFT REPORT 106027611 106/08/06 10 : 02 :40 OLGILVIE AV THEFT REPORT 106027625 106/08/06 13 : 33 : 04 LOFTON CT SUSP ACTIVITY 106027653 106/08/06 17 :46 : 12 MANNING TR DIRECTED PATROL-LOUD 106027658 106/08/06 17 : 59 : 02 MANNING TR CIT# S/W365362 LOUD 106027666 106/08/06 18 : 30 : 35 MANNING TR CIT# S/W365363 NPOI 106027712 106/08/07 8 : 52 : 12 ST CROIX TR MEDICAL 106027749 106/08/07 14 : 37 : 47 MANNING TR GAS DRIVE OFF 106027767 106/08/07 17 : 07 : 16 188TH ST MOTORCYCLE DOWN 106027846 106/08/07 21 : 14 : 06 OLINDA TR WARRANT/ BOND PAID ICR BY CITY REPORT AUGUST 2006 ICR # Date Time Street Complaint City code 106027942 106/08/08 16 : 04 : 23 MANNING TR NSF CHECK NST 106027952 106/08/08 16 : 51 :47 SCANDIA TR DRIVING COMPLAINT 106027982 106/08/08 19 : 05 : 08 OAKHILL CT MEDICAL 106028010 106/08/09 1 : 24 : 13 OLINDA TR INSURANCE REQUEST FO 106028017 106/08/09 4 : 03 : 10 BONE LAKE SUSP SITUATION 106028031 106/08/09 8 : 31 : 50 ST CROIX TR MEDICAL 106028032 106/08/09 8 : 32 : 20 SCANDIA TR TRAFFIC / SPEED CIT 106028041 106/08/09 10 : 22 : 29 MAYBERRY TR ANIMAL CONCERN 106028049 106/08/09 11:42 : 01 SCANDIA TR DIRECTED PATROL SPEE 106028050 106/08/09 11:45 : 23 SCANDIA TR MEDICAL 106028051 106/08/09 11:46 : 18 SCANDIA TR VIOLATION OF LAND OR 106028128 106/08/10 0 : 24 : 34 OBRIEN TR LOCK OUT/911 CALL 106028131 106/08/10 1: 23 : 08 BONE LAKE ACCES 10-50 106028154 106/08/10 9 :43 : 55 OLINDA TR THEFT REPORT 106028170 106/08/10 11:48 : 31 LAMAR AV HARASSMENT REPORT 106028208 106/08/10 17 : 27 : 57 SCANDIA TR TRAFFIC SPEED CITE S 106028233 106/08/10 20 : 51 : 02 MAYBERRY TR LOOSE HORSES 106028310 106/08/11 16 : 45 : 04 SCANDIA TR TRAFFIC-CITE SW36528 106028324 106/08/11 18 : 39 :48 QUINNELL AV DRIVING COMP 106028343 106/08/11 21 :44 :44 SCANDIA TR TRAFFIC-CITE SW36528 106028344 106/08/11 21 : 56 :43 LAKAMAGA TR 911 ABANDON/ANIMAL C 106028365 106/08/12 3 :44 : 55 SCANDIA TR THEFT REPORT/BURGLAR 106028368 106/08/12 5 : 08 : 33 220TH ST MEDICAL 106028473 106/08/13 3 :40 : 16 MANNING TR PROPERTY DAMAGE - 21 106028509 106/08/13 19 :41 : 56 OXBORO LN 911 HANG UP 106028540 106/08/14 8 : 17 : 27 OLINDA TR 911 HANG UP ** 106028583 106/08/14 14 : 35 : 57 MANNING TR 911 OPEN LINE 106028600 106/08/14 17 : 21 : 14 MANNING TR GAS DRIVE OFF 106028606 106/08/14 19 : 44 : 50 LAYTON AV MEDICAL 106028635 106/08/15 3 : 54 : 29 OLINDA TR CITE SPEED 106028662 106/08/15 10 : 29 : 00 MANNING TR GAS DRIVE OFF 106028696 106/08/15 12 : 20 : 57 220TH ST AUD ALARM 106028720 106/08/15 14 : 17 : 02 OLINDA TR ALARM **CANC 106028727 106/08/15 14 : 52 : 56 OLINDA TR DIRECTED PATROL SPEE 106028729 106/08/15 15 : 15 : 57 OBRIEN TR DRIVING COMPLAINT/PR 106028748 106/08/15 18 : 15 : 50 OBRIEN TR UNWANTED FEMALE 106028821 106/08/16 5 : 57 : 28 OLINDA TR LOOSE HORSES 106028881 106/08/16 12 :48 : 52 BIG MARINE LAKE INFORMATION ONLY 106028903 106/08/16 14 : 10 : 35 SCANDIA TR DIRECTED PATROL SPEE 106028991 106/08/17 1:49 : 08 185TH ST DWI ARREST 106029032 106/08/17 10 : 34 : 09 ST CROIX TR TRAFFIC-CITE SW36528 106029033 106/08/17 10 :40 : 33 ST CROIX TR DIRECTED PATROL SPEE 106029042 106/08/17 12 : 55 :45 SCANDIA TR VANDALISM TO SIGN 106029087 106/08/17 22 : 05 : 55 ST CROIX TR 21 COMP RE: CAR VS D 106029101 106/08/18 6 : 09 :46 SCANDIA TR DIRECTED PATROL - SP 106029114 106/08/18 9 : 20 : 03 MANNING TR ANIMAL OTHER 106029131 106/08/18 11 : 24 : 04 OAKHILL RD PROPERTY DAMAGE H & 106029158 106/08/18 15 : 22 : 17 MAYBERRY TR DRIVING COMPLAINT 106029161 106/08/18 16 : 13 :42 MANNING TR TRAFFIC WARRANT-NO I ICR BY CITY REPORT AUGUST 2006 ICR # Date Time Street Complaint City code 106029165 106/08/18 16 : 37 : 06 OLAND AV EXTRA PATROL REQ NST 106029170 106/08/18 17 : 09 : 37 ST CROIX TR DIRECTED PATROL SPEE 106029172 106/08/18 17 : 25 : 48 ST CROIX TR TRAFFIC-CITE SW36528 106029173 106/08/18 17 :46 : 25 ST CROIX TR TRAFFIC-CITE SW36528 106029183 106/08/18 18 : 24 : 13 ST CROIX TR TRAFFIC-CITE SW36528 106029188 106/08/18 18 : 34 : 14 OLINDA TR ALARM 106029193 106/08/18 18 :44 : 57 ST CROIX TR TRAFFIC SPEED CITE S 106029198 106/08/18 19 : 10 :49 OLINDA TR TRAFFIC-SPEED CITE S 106029259 106/08/19 7 : 31 : 35 ST CROIX TR MEDICAL 106029292 106/08/19 15 :48 : 32 SCANDIA TR TRAFFIC-CITE SW36528 106029302 106/08/19 17 : 02 : 10 SCANDIA TR MEDICAL 106029312 106/08/19 19 : 02 : 09 SCANDIA TR TRAFFIC-CITE SW36528 106029330 106/08/19 20 :43 : 15 PENFIELD AV SUSP VEH 106029354 106/08/19 23 : 40 :49 236TH ST SUSP VEH **COMP 106029380 106/08/20 3 : 01: 50 OLINDA TR SUSP PERSONS 106029390 106/08/20 8 : 26 :43 ODELL AV PANIC ALARM 106029411 106/08/20 13 : 28 : 35 SCANDIA TR VANDALISM REPORT 106029426 106/08/20 16 : 22 : 59 216TH ST DOG BITE REPORT 106029535 106/08/21 14 :27 : 55 SCANDIA TR ERRATIC DRIVER 106029538 106/08/21 14 : 36 : 05 MANNING TRL NB DRIVING COMPLAINT 106029636 106/08/21 20 : 50 :42 SCANDIA TR UNK SITUATION/CHK WE 106029664 106/08/22 6 : 17 :49 MANNING TR PROPERTY DAMAGE REPO 106029680 106/08/22 9 : 56 : 39 ST CROIX TR DIRECTED PATROL-SPEE 106029716 106/08/22 14 : 11 : 25 OBRIEN TR VEHICLE LOCKOUT 106029736 •106/08/22 18 :45 : 12 LAKAMAGA TR SUS PERSON 106029738 106/08/22 19 : 24 : 13 236TH ST PROP RET 106029794 106/08/23 1 : 58 : 57 MANNING TR CITE DAS 106029816 106/08/23 8 : 21 : 10 KILLIAN AV 911 CALL 106029847 106/08/23 11: 18 :43 OXBORO LN WELFARE CHECK 106029875 106/08/23 14 : 12 : 19 ST CROIX TR SAFETY HAZARD 106029930 106/08/23 23 : 54 : 32 ST CROIX TR CHECK THE AREA /VA 106029977 106/08/24 13 : 08 : 02 SCANDIA TR 911 CALL 106029979 106/08/24 13 :44 : 00 209TH ST ID THEFT 106029986 106/08/24 15 : 12 : 58 KESLER AV CIVIL PROCESS CASE 106030002 106/08/24 18 : 31 : 10 ORWELL AV OVERDUE MALE 106030022 106/08/24 19 : 48 :43 MANNING AV DRIVING COMPLAINT 106030046 106/08/25 5 :41 :19 188TH ST SUSP VEH 106030079 106/08/25 12 :47 : 17 OLAND AV AUD ALARM 106030083 106/08/25 13 : 51 : 17 OLINDA TR SUSP ACTIVTY 106030088 106/08/25 14 : 36 : 07 PARRISH RD THEFT REPORT 106030097 106/08/25 15 : 17 : 06 HWY 97 DIRT BIKE ACCIDENT W 106030126 106/08/25 21 : 25 : 15 213TH ST SUSP SOUNDS 106030148 106/08/26 1: 38 : 37 OLINDA TR W/W SPEED, #92880 106030203 106/08/26 16 : 42 : 33 OAKHILL RD EXTRA PATROL REQUEST 106030211 106/08/26 17 : 43 : 13 SCANDIA TR DRIVING COMPLAINT 106030223 106/08/26 20 : 56 : 18 SCANDIA TR DK DRIVER 106030228 106/08/26 21 : 27 : 06 OLINDA TR STALLED VEH 106030243 106/08/26 23 : 00 : 57 205TH ST MEDICAL 106030261 106/08/27 0 :47 : 10 LOFTON AV FOUND CATTLE ICR BY CITY REPORT AUGUST 2006 ICR # Date Time Street Complaint City code 106030304 106/08/27 3 : 20 : 11 SCANDIA TR 4TH DEG DUI NST 106030325 106/08/27 11: 00 : 30 QUINNELL AV DK MALE 106030331 106/08/27 12 : 19 : 30 205TH ST BURG ALARM 106030350 106/08/27 15 :41 : 38 ST CROIX TR VEH FIRE 106030372 106/08/27 18 : 28 : 52 SCANDIA TR DK DRIVER 106030409 106/08/28 5 :44 : 05 ST CROIX TR CAR VS DEER 106030421 106/08/28 8 :45 : 28 MANNING TR FIRE ALARM 106030422 106/08/28 9: 13 : 01 MEADOWBROOK AV BUS OFF THE ROAD ** 106030483 106/08/28 16 : 39 : 54 MEADOWBROOK AV OFFICERS INFO 106030507 106/08/28 18 : 31: 12 ODELL AV AUD ALARM 106030530 106/08/29 0 : 27 : 59 LOFTON AV LOOSE COWS 106030550 106/08/29 9 :21 : 11 220TH ST THEFT REPORT 106030560 106/08/29' 10 :46 :48 ST CROIX TR TRAFFIC-CITE SW36529 106030565 106/08/29 11 :45 : 16 LOFTON AV LOOSE COW 106030583 106/08/29 13 :43 :46 205TH ST ALARM 106030584 106/08/29 13 :46 : 19 LANGLEY CT DUMPING COMPLAINT 106030585 106/08/29 13 : 59 : 14 OBRIEN TR HOLD UP ALARM 106030590 106/08/29 14 : 55 : 16 ST CROIX TR OFFICERS INFO 106030656 106/08/29 20 :46 : 10 223RD ST DOMESTIC 106030769 106/08/30 16 : 00 : 54 SCANDIA TR TRAFFIC-SPEED CIT SW 106030829 106/08/31 3 :38 : 19 OAKHILL CT MEDICAL 106030853 106/08/31 9 :36 : 38 180TH ST BURGLARY 106408317 106/08/26 21: 03 : 30 SCANDIA TR AOA/DK DRIVER (' 'TINT 170 PF Citations by City Rpt DTBURKH Page 1 8/31/06 12 : 30 : 34 Washington County Sheriff ' s Office CITATIONS BY CITY REPORT City Selected: NEW SCANDIA TWP om Date : 8/01/2006 To: 8/31/2006 lC13O NEW SCANDIA TWP Offense Offense Location Citation # Date Time 8/03/2006 1750 SW359870 Statute 169 14 SPEED 67/55 8/04/2006 0525 SW359349 Statute 169 14 SPEED 67/55 8/04/2006 1805 SW359737 Statute 169 686 1 NO SEATBELT 8/04/2006 1825 SW359738 Statute 171 03 6 NEW RES/NEW DL W/IN 60DAY 8/05/2006 1655 SW359739 Statute 169 14 SPEED 70/55 8/06/2006 1750 SW365362 Statute 169 69 LOUD MUFFLER 8/06/2006 1815 SW365363 Statute 169 791 NO PROOF INSURANCE 8/09/2006 0830 SW347953 Statute 169 14 BASIC SPEED 8/10/2006 1720 SW352668 Statute 169 14 SPEED 64/55 8/11/2006 1635 SW365282 Statute 169 791 2A NO PROOF INSURANCE 8/11/2006 2133 SW365283 Statute 171 20 DAS 8/15/2006 0351 SW365535 Statute 169 14 SPEED 75/55 8/17/2006 1030 SW365284 Statute 169 14 SPEED 69/55 8/18/2006 1830 SW352674 Statute 169 14 SPEED 64/55 8/18/2006 1900 SW352677 Statute 169 14 SPEED 59/50 PF Citations by City Rpt DTBURKH Page 2 8/31/06 12 : 30 : 34 Washington County Sheriff ' s Office CITATIONS BY CITY REPORT City Selected: NEW SCANDIA TWP -om Date: 8/01/2006 To: 8/31/2006 Offense Offense Location Citation # Date Time 8/18/2006 1720 SW365285 Statute 169 14 SPEED 74/55 8/18/2006 1740 SW365286 Statute 169 14 SPEED 74/55 8/18/2006 1820 SW365287 Statute 169 14 SPEED 70/55 8/19/2006 1542 SW365288 Statute 169 14 SPEED 71/80 8/19/2006 1857 SW365289 Statute 169 14 SPEED 72/55 8/23/2006 0155 SW365745 Statute 171 24 DAS 8/25/2006 1516 SW365722 Statute 84 795 1 OPERATE OHM IN PUBLIC ROW 8/25/2006 1516 SW365723 Statute 84 795 OPERATE OHM IN PUBLIC ROW 8/26/2006 2133 HWY 95 AT HWY 97 36955 Statute FAIL TO DIM HEADLIGHTS 8/26/2006 0130 17800 BLK OLINDA TR N 92880 Statute SPEED 8/27/2006 2031 OZARK AV N/SCANDIA TR N SW359372 Statute 169A 20 4TH DEG DWI 8/27/2006 0216 SCANDIA TR N/ST CROIX TR N SW361074 Statute 169A 27 4TH DEG DWI 8/29/2006 1040 SW365290 Statute 169 14 SPEED 74/55 8/30/2006 1550 SW352675 Statute 169 14 SPEED 64/55 Total for City: NEW SCANDIA TWP 29 ** END OF REPORT ** Meeting Date: 9/19/2006 Agenda Item: 6. c) 1) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Award 2006 Culvert Replacement Project to low, responsible bidder Deadline/ Timeline: Bids were opened 8/31/06 and are good for 30 days Work must be done this year, before paving streets in 2007 Background: • At the 9/5/06 meeting the Town Board tabled the bids to determine if the low bidder is "responsible", after it was found that they are on the Minnesota Department of Administration's debarment list. • Jay Bros is the low bidder at $100,334.00 • An alternate bid of$4,900 for repairing a culvert on Quinnell Ave was received from Jay Bros • Jay Bros has done work previously in the Township, specifically the repairs at Public Works/Fire Station. • Mark Jay will be at the Board meeting to answer any questions Recommendation: If the Board determines Jay Bros. to be the lowest responsible bidder, staff recommends that you award the project to them, including the alternate. If they are determined not to be responsible, the Board should state the reasons for that finding and award the project to the Scandia Trucking &Excavating, the second low bidder, in the amount of$105,922 plus the alternate of$1,500. Attachments/ • Bid Results letter dated 9/5/2006 Materials provided: • Jay Bros letter dated 9/7/2006 • Letter from Town Attorney David Hebert with excerpt of Minnesota Rules Contact(s): Tom Peterson, Bonestroo Rosene Anderlik 651-604-4868 Prepared by: Anne Hurlburt, Administrator (09 1 92006_culvertbids) Page 1 of 1 09/15/06 2335 West Highway 36 • St. Paul, MN 55113 n Bonestroo Rosene Office: 651-636-4600 • Fax: 651-636-1311 IN islAnderlik& www.bonestroo.com Associates Engineers&Architects September 5, 2006 New Scandia Township 14727 209th Street P.O. Box 128 New Scandia,MN 55073 Re: 2006 Culvert Replacement Project File No. 000568-06130-0 Bid Results Bids were opened for the Project stated above on Thursday, August 31, 2006. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder. There were a total of eleven Bids. The following summarizes the results of the Bids received: Contractor Bid Amount Alternate No. 1 Low Jay Bros.,Inc. $100,334.00 $4,900.00 #2 Scandia Trucking&Excavating $105,922.00 $1,500.00 #3 Peterson Excavating,Inc. $121,576.00 $4,480.00 #4 Miller Excavating,Inc. $121,588.00 $4,400.00 #5 Wipper Backhoe&Bobcat Service,Inc. $125,964.00 $5,000.00 #6 Hydrocon, Inc. $131,340.00 $8,832.48 #7 Glenn Rehbein Excavating,Inc. $142,865.00 $6,750.00 #8 RO-SO Contracting,Inc. $162,078.00 $7,500.00 #9 Nord Excavating,Inc. $167,383.00 $3,900.00 #10 Midwest Contracting, LLC $174,762.00 $6,265.00 #11 W. B. Miller, Inc. $233,751.00 $1,875.00 The low Bidder on the Project was Jay Bros., Inc. with a Base Bid of $100,334.00. The Engineer's estimate was $120,000.00. These Bids have been reviewed and found to be in order. Alternate No. 1 is for Repairing the end of a 48"diameter culvert on Quinn ell Avenue. If the Town Board wishes to award the Project to the low Bidder,then Jay Bros.,Inc. should be awarded the Project on the Base Bid Amount of$100,334.00. Should you have any questions,please feel free to contact me at(651) 604-4868. Sincerely, BONESTROO,ROSENE,ANDERLIK&ASSOCIATES, INC. z ., \ .....- C-1/ eg-2 Thomas W. Peterson, P.E. Enclosure St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI ■ Chicago, IL Affirmative Action/Equal Opportunity Employer and Emplo;fee Owned driBonestroo Project Name:2006 Culvert Replacement i hereby certify that this is an exact ® Rosene viAnderlik& Client Project No.: File No.: 000568-06130-0 reproduction of bids rec i ed. Associates _ .._ Engineers&Architects Bid Opening: Thursday,August 31,2006 at 10:00 A.M. Owner: Townshipof New Scandia �-- omas W. Peterson, PE Registration No. 16610 Bidder No.1 Bidder No.2 Bidder No.3 Bidder No.4 BID TABULATION Jay Bros.,Inc. Scandia Trucking& Peterson Excavating,Inc. Miller Excavating,Inc. Excavating Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION LS 1 $6,200.00 $6,200.00 $100.00 $100.00 $924.00 $924.00 $5,250.00 $5,250.00 2 TRAFFIC CONTROL LS 1 $1,000.00 $1,000.00 $400.00 $400.00 $1,030.00 $1,030.00 $3,500.00 $3,500.00 3 SILT FENCE, HEAVY DUTY LF 200 $4.00 $800.00 $2.00 $400.00 $3.08 $616.00 $4.00 $800.00 4 SAWING BITUMINOUS PAVEMENT LF 250 $3.00 $750.00 $2.00 $500.00 $3.10 $775.00 $5.00 $1,250.00 5 REMOVE BITUMINOUS PAVEMENT SY 200 $3.00 $600.00 $2.00 $400.00 $1.55 $310.00 $3.00 $600.00 6 REMOVE CMP CULVERT LF 1250 $1.00 $1,250.00 $2.00 $2,500.00 $5.00 $6,250.00 $6.00 $7,500.00 7 DITCH EXCAVATION LF 50 $10.00 $500.00 $3.00 $150.00 $10.00 $500.00 $10.00 $500.00 8 IMPROVED PIPE FOUNDATION LF 400 $5.00 $2,000.00 $4.00 $1,600.00 $2.89 $1,156.00 $12.00 $4,800.00 9 15"RCP STORM SEWER,CLASS 5 LF 880 $30.00 $26,400.00 $35.00 $30,800.00 $45.00 $39,600.00 $35.00 $30,800.00 10 15"RCP FLARED END SECTION EA 50 $475.00 $23,750.00 $590.00 $29,500.00 $532.00 $26,600.00 $550.00 $27,500.00 11 18"RCP STORM SEWER,CLASS 5 LF 64 $32.00 $2,048.00 $38.00 $2,432.00 $48.50 $3,104.00 $37.00 $2,368.00 12 18"RCP FLARED END SECTION EA 4 $560.00 $2,240.00 $610.00 $2,440.00 $567.50 $2,270.00 $650.00 $2,600.00 13 48"RCP STORM SEWER,CLASS 3 LF 112 $128.00 $14,336.00 $175.00 $19,600.00 $188.25 $21,084.00 $135.00 $15,120.00 14 48"RCP FLARED END SECTION EA 4 $1,305.00 $5,220.00 $1,700.00 $6,800.00 $1,698.00 $6,792.00 $1,750.00 $7,000.00 15 CLASS III RANDOM RIPRAP CY 70 $55.00 $3,850.00 $50.00 $3,500.00 $58.00 $4,060.00 $50.00 $3,500.00 16 AGGREGATE BASE,CLASS 5 TN 300 $15.00 $4,500.00 $12.00 $3,600.00 $10.50 $3,150.00 $12.00 $3,600.00 17 EROSION CONTROL BLANKETS,CATEGORY SY 300 $2.30 $690.00 $2.00 $600.00 $2.35 $705.00 $3.00 $900.00 18 SEEDING, MIXTURE 70A AC 1 $2,000.00 $2,000.00 $300.00 $300.00 $800.00 $800.00 $2,000.00 $2,000.00 19 PATCH BITUMINOUS STREET SY 100 $22.00 $2,200.00 $3.00 $300.00 $18.50 $1,850.00 $20.00 $2,000.00 TOTAL BASE BID $100,334.00 $105,922.00 $121,576.00 $121,588.00 ALTERNATE NO.1 -REPAIR PIPE: 20 REPAIR 48"CULVERT ON QUINNELL LS 1 $4,900.00 $4,900.00 $1,500.00 $1,500.00 $4,480.00 $4,480.00 $4,400.00 $4,400.00 TOTAL ALTERNATE NO.1 -REPAIR PIPE $4,900.00 $1,500.00 $4,480.00 $4,400.00 TOTAL BASE BID $100,334.00 $105,922.00 $121,576.00 $121,588.00 TOTAL ALTERNATE NO. 1 -REPAIR PIPE $4,900.00 $1,500.00 $4,480.00 $4,400.00 Contractor Name and Address:Jay Bros., Inc. Scandia Trucking& Peterson Excavating,Inc. Miller Excavating, Inc. PO Box 700 Excavating 21090 Ozark Court N. 3636 Stagecoach Trail North 9218 Lake Drive NE 18901 Oak Green Avenue N Scandia,MN 55073 Stillwater, MN 55082 Forest Lake, MN 55025 Marine on St.Croix, MN 55047 Phone: (651)464-6400 (651)433-5095 (651)433-2977 (651)439-1637 Fax(651)464-1704 (651)433-5095 (651)433-4737 (651)351-7210 Signed By: Mark R.Yay Roger Rydeen Micheal Peterson Stephen G. St. Claire Title: C.F.O. Owner President Vice President Bid Security: Bid Bond Cashier's Check Personnal Check Bid Bond Addenda Acknowledged:One One One One 000568k ,)OBTxIs L Bidder No.5 Bidder No.6 Bidder No.7 Bidder No.8 BID TABULATION Wipper Backhoe&Bobcat Hydrocon,Inc. Glenn Rehbein RO-SO Contracting,Inc. Service,Inc. Excavating, Inc. Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION LS 1 $5,000.00 $5,000.00 $6,000.00 $6,000.00 $2,200.00 $2,200.00 $7,500.00 $7,500.00 2 TRAFFIC CONTROL LS 1 $3,000.00 $3,000.00 $4,500.00 $4,500.00 $670.00 $670.00 $1,500.00 $1,500.00 3 SILT FENCE, HEAVY DUTY LF 200 $4.00 $800.00 $4.00 $800.00 $2.00 $400.00 $5.00 $1,000.00 4 SAWING BITUMINOUS PAVEMENT LF 250 $5.00 $1,250.00 $3.00 $750.00 $5.00 $1,250.00 $5.00 $1,250.00 5 REMOVE BITUMINOUS PAVEMENT SY 200 $8.00 $1,600.00 $3.00 $600.00 $3.50 $700.00 $10.00 $2,000.00 6 REMOVE CMP CULVERT LF 1250 $5.00 $6,250.00 $6.00 $7,500.00 $0.20 $250.00 $10.00 $12,500.00 7 DITCH EXCAVATION LF 50 $5.00 $250.00 $14.00 $700.00 $30.00 $1,500.00 $50.00 $2,500.00 8 IMPROVED PIPE FOUNDATION LF 400 $5.00 $2,000.00 $6.00 $2,400.00 $4.00 $1,600.00 $5.00 $2,000.00 9 15"RCP STORM SEWER, CLASS 5 LF 880 $37.50 $33,000.00 $37.00 $32,560.00 $75.00 $66,000.00 $50.00 $44,000.00 10 15"RCP FLARED END SECTION EA 50 $500.00 $25,000.00 $570.00 $28,500.00 $330.00 $16,500.00 $600.00 $30,000.00 11 18"RCP STORM SEWER,CLASS 5 LF 64 $46.00 $2,944.00 $40.00 $2,560.00 $140.00 $8,960.00 $52.00 $3,328.00 12 18"RCP FLARED END SECTION EA 4 $550.00 $2,200.00 $600.00 $2,400.00 $360.00 $1,440.00 $650.00 $2,600.00 13 48"RCP STORM SEWER,CLASS 3 LF 112 $210.00 $23,520.00 $135.00 $15,120.00 $185.00 $20,720.00 $200.00 $22,400.00 14 48"RCP FLARED END SECTION EA 4 $1,600.00 $6,400.00 $1,700.00 $6,800.00 $1,200.00 $4,800.00 $2,000.00 $8,000.00 15 CLASS III RANDOM RIPRAP CY 70 $50.00 $3,500.00 $110.00 $7,700.00 $110.00 $7,700.00 $100.00 $7,000.00 16 AGGREGATE BASE,CLASS 5 TN 300 $10.00 $3,000.00 $12.50 $3,750.00 $8.00 $2,400.00 $15.00 $4,500.00 17 EROSION CONTROL BLANKETS,CATEGORY SY 300 $2.50 $750.00 $5.00 $1,500.00 $2.25 $675.00 $5.00 $1,500.00 18 SEEDING, MIXTURE 70A AC 1 $2,000.00 $2,000.00 $3,200.00 $3,200.00 $1,700.00 $1,700.00 $1,000.00 $1,000.00 19 PATCH BITUMINOUS STREET SY 100 $35.00 $3,500.00 $40.00 $4,000.00 $34.00 $3,400.00 $75.00 $7,500.00 TOTAL BASE BID $125,964.00 $131,340.00 $142,865.00 $162,078.00 ALTERNATE NO.1 -REPAIR PIPE: 20 REPAIR 48"CULVERT ON QUINNELL LS 1 $5,000.00 $5,000.00 $8,832.48 $8,832.48 $6,750.00 $6,750.00 $7,500.00 $7,500.00 TOTAL ALTERNATE NO.1 -REPAIR PIPE $5,000.00 $8,832.48 $6,750.00 $7,500.00 TOTAL BASE BID $125,964.00 $131,340.00 $142,865.00 $162,078.00 TOTAL ALTERNATE NO. 1 -REPAIR PIPE $5,000.00 $8,832.48 $6,750.00 $7,500.00 Contractor Name and Address:Wipper Backhoe&Bobcat Hydrocon, Inc. Glenn Rehbein Excavating, RO-SO Contracting,Inc. Services 6265 Glacier Dr Inc. 7137 20th Ave N 3783 95th SE PO Box 129 8651 Naples Street NE Centerville, MN 55038 St.Cloud,MN 56304 North Branch,MN 55056 Blaine,.MN 55449 Phone: 320-743-2770 (651)674-2757 (763)784-0657 (651)429-2669 Fax 320-743-2034 (651)674-2735 (76)378-4600 (651)429-0471 Signed By: Steve Wipper Thomas M.Hals Larry A. Heimdal Mike Dabruzzi Title: President President C.F.O. President Bid Security: Bid Bond Bid Bond Bid Bond Bid Bond Addenda Acknowledged:One One One One 000568 )0BT.xls [ Bidder No.9 Bidder No. 10 Bidder No. 11 BID TABULATION Nord Excavating,Inc. Midwest Contracting,LLC W.B. Miller,Inc. Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION LS 1 $6,400.00 $6,400.00 $11,000.00 $11,000.00 $16,500.00 $16,500.00 2 TRAFFIC CONTROL LS 1 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 3 SILT FENCE,HEAVY DUTY LF 200 $2.50 $500.00 $4.00 $800.00 $4.25 $850.00 4 SAWING BITUMINOUS PAVEMENT LF 250 $2.00 $500.00 $4.00 $1,000.00 $3.25 $812.50 5 REMOVE BITUMINOUS PAVEMENT SY 200 $4.50 $900.00 $4.00 $800.00 $5.25 $1,050.00 6 REMOVE CMP CULVERT LF 1250 $4.50 $5,625.00 $12.00 $15,000.00 $5.25 $6,562.50 7 DITCH EXCAVATION LF 50 $12.00 $600.00 $12.00 $600.00 $32.00 $1,600.00 8 IMPROVED PIPE FOUNDATION LF 400 $6.00 $2,400.00 $4.90 • $1,960.00 $5.25 $2,100.00 9 15"RCP STORM SEWER,CLASS 5 LF 880 $48.00 $42,240.00 $64.00 $56,320.00 $135.00 $118,800.00 10 15"RCP FLARED END SECTION EA 50 $1,140.00 $57,000.00 $585.00 $29,250.00 $380.00 $19,000.00 11 18"RCP STORM SEWER,CLASS 5 LF 64 $52.00 $3,328.00 $68.00 $4,352.00 $125.00 $8,000.00 12 18"RCP FLARED END SECTION EA 4 $1,200.00 $4,800.00 $645.00 $2,580.00 $475.00 $1,900.00 13 48"RCP STORM SEWER,CLASS 3 LF 112 $165.00 $18,480.00 $180.00 $20,160.00 $173.00 $19,376.00 14 48"RCP FLARED END SECTION EA 4 $2,400.00 $9,600.00 $1,825.00 $7,300.00 $1,525.00 $6,100.00 15 CLASS III RANDOM RIPRAP CY 70 $60.00 $4,200.00 $62.00 $4,340.00 $90.00 $6,300.00 16 AGGREGATE BASE,CLASS 5 TN 300 $9.50 $2,850.00 $12.00 $3,600.00 $26.75 $8,025.00 17 EROSION CONTROL BLANKETS,CATEGORY SY 300 $1.70 $510.00 $4.00 $1,200.00 $4.25 $1,275.00 18 SEEDING, MIXTURE 70A AC 1 $950.00 $950.00 $4,500.00 $4,500.00 $3,200.00 $3,200.00 19 PATCH BITUMINOUS STREET SY 100 $40.00 $4,000.00 $50.00 $5,000.00 $43.00 $4,300.00 TOTAL BASE BID $167,383.00 $174,762.00 $233,751.00 ALTERNATE NO. 1 -REPAIR PIPE: 20 REPAIR 48"CULVERT ON QUINNELL LS 1 $3,900.00 $3,900.00 $6,265.00 $6,265.00 $1,875.00 $1,875.00 TOTAL ALTERNATE NO. 1 -REPAIR PIPE $3,900.00 $6,265.00 $1,875.00 TOTAL BASE BID $167,383.00 $174,762.00 $174,762.00 TOTAL ALTERNATE NO. 1 -REPAIR PIPE $3,900.00 $6,265.00 $6,265.00 Contractor Name and Address: Nord Excavating,Inc. Midwest Contracting,LLC W.B.Miller, Inc. 15265 209th Ave P.O.Box 545 6701 Norris Lake Road Elk River, MN 55330 North Hwy 23 Elk River,MN 55330 Marshall,MN 56258 Phone: (763)263-0501 (507)537-1004 (763)241-0397 Fax (763)263-5969 (507)537-0621 (763)241-0580 Signed By: Michael G.Walker William Otto William B.Miller Title: Project Manager President C.E.O. Bid Security: Bid Bond Bid Bond Bid Bond Addenda Acknowledged: One One One 000568 ,hOBT.x!s 4 � Memorandum RECEIVED To: Town Board of Scandia CC: [Click here and type name] SEP 1 2 2006 From: Mark Jay NEW SCANDIA Re: 2006 Culvert Replacement Date: 9/7/2006 In conversation with Mr.Dave Hebert,he stated that the board has questions about Jay Bros,Inc (JBI)being debarred. I offer this as an explanation for this; In 2001 JBI was heavily involved in the construction of Cellular Communication Sites around the country. With the encouragement of one of our best clients we invested over$ 1,000,000.00 in the purchase of a crane and support equipment. Three weeks after taking delivery of the crane,terrorists devastated the Nation with there attack on New York City. Believing that this was the good old USA we did not think that knocking down of a couple of buildings in New York would have the impact that would come,and the economic disaster that followed. We kept all of our employees on staff and continued to make payments on all of the equipment required to support these 35 cellular employees, (half of our work force at the time), and a brand new crane,we waited for the economic recovery that never returned. We finally had to release these employees and started selling off some of the equipment,used equipment prices were not good,the crane sat in our yard for 8 months,we could not find any work for it,but the payments continued — we finally sold the crane for a$200,000.00 loss. Our cellular work went away over night,along with the work going away,the revenue that it generated went away also - we were cash starved and did the best we could to keep up with all of our obligations. One of the things that suffered was our 401K retirement plan,in the Spring of 2002 the Federal Government blessed us with an audit of our 401K plan—The investigator wanted to know why we were behind,after explaining it to her she said"well you need to file bankruptcy" I told her that we were not going to file and that we needed some time to work through this. She said"you are$ 1,000,000.00 in the hole,you will never climb out of it" I told her that we would and we needed some time to work through it - I told her that if we filed bankruptcy the employees would lose there 401K,our subcontractors and suppliers who we have worked with for several years would lose out - bankruptcy was not an option. We never received a threatening letter or phone call telling us we needed to get the 401K paid. We did the only thing we knew and that was to work harder to keep the ship afloat,our bank left us, when you loose a$ 1,000,000.00 you find out who your friends are. 1 i September 7, 2006 In 2005 the Federal Government awarded us for our hard work by indicting us for embezzlement and fraud. We were forced to hire attorneys to represent us to defend these allegations,these attorneys do not come cheaply and my brother Mike and I required separate attorneys. These charges were plea bargained down, Mike and I plead guilty to filing a false statement,a feloney. In 2003,and 2004 our 401K administrator completed the year end 5500 form for filing with the IRS.When we received these there were sticky tabs that said sign here,date here etc. We did not read the forms,assuming that the people who prepared them knew what they were doing - there is a box to check saying that the contributions were current or a box to check saying the contributions were not current,he checked the box that said we were current. Mike signed a form one year and I signed it the next year. The Governments case against us is based on all of the 401K paper work we continued to submit and report to the fund of what monies were due. We never tried to hide or cover up anything. We never tried to cheat anyone out of anything. Our Mother and Father instilled in us that you rectify your mistakes and you do not walk away from your obligations. Due to Mike and I pleading guilty to filing a false statement,the State of Minnesota Department of Administration barred us from bidding projects that have State Aid Funding. Please do not get this confused with being debarred from bidding by MNDOT,or The Commissioner of Transportation - we have not been debarred by those agencies. 2006 is our 30th year in business,we are current on all of our 401K contributions,we have a lot of private work we are negotiating,we have been awarded projects from different cities, we have a bank who believes in us,and a bonding company that stands behind us,they never wavered,they stuck by our side during all of this and have offered nothing but support. We are very capable of completing this project and look forward to a successful completion working with Bonestroo and the Town Board. If anyone has any questions,comments,or concerns please feel free to contact me,my cell phone number is 651-248-1703. 2 /m.o.\ HEBERT AND WELCH, P.A. ATTORNEYS AT LAW RECEIVED TOWN SQUARE 20 NORTH LAKE STREET, SUITE 301 FOREST LAKE,MN 55025 SEP 1 4 2006 Phone: (651)464-3397 Fax: (651)464-8664 DAVID K.HEBERT MICHAEL A.WELCH NEW SCANDIA TOWNSHIP September 12, 2006 Via Fax: 433-5112 Ms. Anne Hurlburt New Scandia Township Administrator P. 0. Box 128 Scandia, MN 55073 Re: 2006 Culvert Replacement Bids Dear Ms. Eklund: Enclosed for inclusion in the Board packet is a section of Minnesota Rules applicable to the Department of Administration and pertaining to its definition of a responsible vendor. Sincerely yours, HEBERT AND WELCH, P. A. ADA/a < kidie4"- David K. Hebert DKH:lp Enclosure ,nnesota Rule 1230.0150 Page 3 of 5 Subp. 16. Open market. "Open market" means purchases made in the marketplace without the need for competitive solicitations. Subp. 17 . Person. "Person" means a natural person or a business and includes both if the natural person is engaged in a business. Subp. 18. Principal place of business. "Principal place of business" means the primary physical location at which or from which a business performs, is maintained, or operates. Subp. 18a. Proposal. "Proposal" means an executed document submitted by a vendor in response to a request for proposals. Subp. 19. Reinstatement. "Reinstatement" means a process by which a debarred vendor is restored t.o the state vendor list. Subp. 19a. Responder. "Responder" means a person who provides an offer in response to a solicitation. Subp. 20. Responsible vendor. "Responsible vendor" means a vendor who: A. is a manufacturer of, deals in, but is not a broker of, or is the agent of a manufacturer with full knowledge of supplies to be furnished; or B. if services are to be provided, has the necessary skills or is in the business of supplying these services; and C. can demonstrate a satisfactory credit standing, lack of delinquent tax liability, and the financial capability to perform a contract as evidenced by the ability to obtain bonding when required; and D. has no unresolved record of failure to perform, or of unsatisfactory performance of, contracts for the state or other customers; and E. is not currently debarred by another government entity for any cause including defaults on contracts, late deliveries, products not meeting specifications, substandard installation, or service; and F. is otherwise qualified under rule and law, including incorporation in or registration to do business in Minnesota; and G. has not engaged in unlawful practices, associated with organized crime, or operated under false names or fronts as a small business or a socially or economically disadvantaged small business; and H. is in compliance with all tax laws of Minnesota, as evidenced by timely filing of all required returns, reports, payments, and possession of all applicable stamps, licenses, or other permits, and freedom from any judgment, lien, or seizure Innesota Rule 1230.0150 Page 4 of 5 of assets or property to satisfy tax payments or duties; and I. is willing to furnish all information necessary to determine responsibility as outlined in items A to H within 30 calendar days or less or within a reasonable amount of time determined by prior consensus between the bidder and the division. Subp. 21. SIC or Standard Industrial Classification and NAICS or North American Industry Classification System. "SIC" or "standard industrial classification" and "NAICS" or "North American Industry Classification System" are systems developed for use in the classification of business establishments by type of activity for the purpose of facilitating the collection, tabulation, presentation, and analysis of data collected by various agencies of the United States government, state agencies, trade associations, and private research organizations for promoting uniformity and comparability in the presentation of statistical data relating to those establishments and their fields of endeavor. Subp. 21a. Solicitation. "Solicitation" means a request for bids or a request for proposals. Subp. 22. Suspension. "Suspension" means to be temporarily suspended by the director of materials management from receiving solicitations, the award of a contract, or selling any products or services to state agencies while the director determines if there is probable cause for debarment. Subp. 23. Targeted group businesses. "Targeted group businesses" means certified businesses designated by the commissioner of administration that are at least 51 percent owned and operated by women, persons with substantial physical disabilities, or specific minorities and provide goods, products, or services within purchasing categories designated by the commissioner. Subp. 24. Terms governing socially disadvantaged persons. The terms in items A to C have the meanings given them for purposes of administering the small business procurement program. A. "Racial minority" means an individual in one or more of the categories in subitems (1) to (5) . (1) "Black American" means persons having origins in any of the Black racial groups of Africa. (2) "Hispanic American" means persons having origins in Mexico, Puerto Rico, Cuba, Central or South America, or other Spanish culture, regardless of race. (3) "Asian Pacific American" means persons having origins in Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China (including Hong Kong) , Taiwan, Laos, Cambodia (Kampuchea) , Vietnam, Korea, the Philippines, the United States Trust Territory of the Pacific Islands (Republic of Palau) , Republic of the Marshall Islands, Federated states of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Fiji, Tonga, Kiribati, Tuvalu, or Nauru. Meeting Date: 9/19/2006 Agenda Item: 6. c) 2) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Award Olsen-Sandgren-Hawkinson Storm Sewer Improvement project to low, responsible bidder Deadline/ Timeline: Work to be completed in September and October Background: • Peterson Excavating was low at $65,810.50. • Pond work is all within Peterson Excavating property • Improvements will eliminate drainage problems in the back yards Recommendation: Award the project to Peterson Excavating Attachments/ • Bid Letter dated 9/14/2006 Materials provided: • Bid Tabulation Contact(s): Tom Peterson, Bonestroo Rosene Anderlik 651-604-4868 Prepared by: Tom Peterson (09192006_olsen sandgrent_st_s>bids) Page 1 of 1 09/15/06 2335 West Highway 36 • St.Paul, MN 55113 Bonestroo 0 Rosene Office:651-636-4600 • Fax:651-636-1311 Anderlik& www.bonestroo.com Associates Engineers&Architects September 14,2006 Honorable Chairman and Township Board New Scandia Township New Scandia Town Hall 14727 209th St.N. Scandia,MN 55073 Re: Olsen—Sandgren—Hawkinson Storm Sewer Improvements Project File No. 000568-05126-0 Bid Results Bids were opened for the Project stated above on Thursday, September 14, 2006. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder. There were a total of eight Bids. The following summarizes the results of the Bids received: Contractor Bid Amount Low Peterson Excavating, Inc. $65,810.50 #2 Dresel Contracting,Inc. $66,370.00 #3 Jay Bros., Inc. $73,437.75 #4 Gustafson Excavating, Inc. $75,217.00 #5 Nadeau Excavating, Inc. $85,800.00 #6 Wipper Backhoe&Bobcat Services $97,860.00 #7 Miller Excavating, Inc. $98,126.00 #8 New Look Contracting, Inc. $138,624.50 The low Bidder on the Project was Peterson Excavating, Inc. with a Base Bid of$65,810.50. This compares to the Engineers Estimate of$70,000.00. These Bids have been reviewed and found to be in order. If the Town Board wishes to award the Project to the low Bidder, then Peterson Excavating, Inc. should be awarded the Project on the Base Bid Amount of$65,810.50. Should you have any questions,please feel free to contact me at(651) 604-4868. Sincerely, BONESTROO, ROSENE,ANDERLIK&ASSOCIATES, INC. Thomas W. Peterson,P.E. Enclosure St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Bonestroo Project Name:Olsen-Sandgren-Hawkinson Storm Sewer Improvements I hereby certify that this is an exact Iv Rosene iiAnderlik& Client Project No.: File No.: 000568-05126-0 reproduction of bids rec-iv'.. Associates Engineers&Architects Bid Opening:Thursday,September 14,2006,at 10:00 A.M. Owner: Township of New Scandia ( / j iff/ `-"� Thomas .Peterson,P.E. Registration No. 16610 Bidder No.1 Bidder No.2 Bidder No.3 Bidder No.4 BID TABULATION Peterson Excavating,Inc. Dresel Contracting,Inc. Jay Bros.,Inc. Gustafson Excavating,Inc. Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION LS 1 $2,250.00 $2,250.00 $3,000.00 $3,000.00 $4,000.00 $4,000.00 $1,500.00 $1,500.00 2 SILT FENCE,HEAVY DUTY LF 500 $3.00 $1,500.00 $3.00 $1,500.00 $2.84 $1,420.00 $2.10 $1,050.00 3 REMOVE CMP CULVERT LF 36 $2.00 $72.00 $9.00 $324.00 $4.00 $144.00 $6.00 $216.00 4 SALVAGE AND REINSTALL BARB WIRE FENCE LF 150 $4.50 $675.00 $9.00 $1,350.00 $7.00 $1,050.00 $15.00 $2,250.00 5 DITCH EXCAVATION LF 100 $2.00 $200.00 $12.00 $1,200.00 $9.00 $900.00 $27.40 $2,740.00 6 IMPROVED PIPE FOUNDATION LF 200 $4.00 $800.00 $4.50 $900.00 $5.00 $1,000.00 $2.50 $500.00 7 CLEAR AND GRUB LS 1 $4,000.00 $4,000.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 $2,800.00 $2,800.00 8 POND EXCAVATION(EV) CY 3500 $6.00 $21,000.00 $4.50 $15,750.00 $5.20 $18,200.00 $8.00 $28,000.00 9 24"HDPE STORM SEWER LF 689 $25.00 $17,225.00 $26.50 $18,258.50 $24.25 $16,708.25 $24.00 $16,536.00 10 24"STEEL FLARED END SECTION EA 3 $307.00 $921.00 $350.00 $1,050.00 $200.00 $600.00 $250.00 $750.00 11 4'DIAMETER STORM SEWER MH EA 2 $2,350.00 $4,700.00 $2,150.00 $4,300.00 $2,700.00 $5,400.00 $2,200.00 $4,400.00 12 OUTLET CONTROL STRUCTURE EA 1 $5,830.00 $5,830.00 $3,150.00 $3,150.00 $5,500.00 $5,500.00 $3,500.00 $3,500.00 13 CLASS III RANDOM RIPRAP CY 50 $50.00 $2,500.00 $85.00 $4,250.00 $52.00 $2,600.00 $80.00 $4,000.00 14 EROSION CONTROL BLANKETS, CATEGORY 2 SY 750 $2.25 $1,687.50 $2.45 $1,837.50 $2.36 $1,770.00 $2.00 $1,500.00 15 BWSR SEED MIX U7,WITH TYPE 3 MULCH AC 1 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $3,150.00 $3,150.00 $2,000.00 $2,000.00 16 MNDOT 350 NATIVE SEED MIX AC 0.15 $1,000.00 $150.00 $5,000.00 $750.00 $6,300.00 $945.00 $1,500.00 $225.00 17 MNDOT 310 NATIVE SEED MIX,WITH TYPE 3 MULCH AC 1.3 $1,000.00 $1,300.00 $2,500.00 $3,250.00 $3,885.00 $5,050.50 $2,500.00 $3,250.00 TOTAL BASE BID: $65,810.50 $66,370.00 $73,437.75 $75,217.00 Contractor Name and Address:Peterson Excavating,Inc. Dresel Contracting,Inc. Jay Bros.,Inc. Gustafson Excavating,Inc. 21090 Ozark Court N. 24044 July Ave. 9218 Lake Drive NE 6610 410th St Scandia,MN 55073 Chisago City,MN 55013 Forest Lake,MN 55025 North Branch,MN 55056 Phone: (651)433-2977 (651)257-9469 (651)464-6400 (651)674-7430 Fax(651)433-4737 (651)257-1169 (651)464-1704 (651)674-2106 Signed By: Micheal Peterson Joshua Dresel Mark R.Jay Kevin A.Gustafson Title: President Vice President C.F.O. Vice President Bid Security: Check#74126($3,300.00) Bid Bond Bid Bond Bid Bond Addenda Acknowledged:One,Two,Three One,Two,Three One,Two,Three One,Two,Three 000568051260BT.xls BT-1 Bidder No.5 Bidder No.6 Bidder No.7 Bidder No.8 BID TABULATION Nadeau Excavating,Inc. Wipper Backhoe&Bobcat Miller Excavating,Inc. New Look Contracting,Inc. Services,Inc. Item Num Item Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price Total BASE BID: 1 MOBILIZATION LS 1 $5,000.00 $5,000.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 2 SILT FENCE,HEAVY DUTY LF 500 $2.00 $1,000.00 $5.00 $2,500.00 $4.00 $2,000.00 $4.00 $2,000.00 3 REMOVE CMP CULVERT LF 36 $20.00 $720.00 $15.00 $540.00 $6.00 $216.00 $12.00 $432.00 4 SALVAGE AND REINSTALL BARB WIRE FENCE LF 150 $5.00 $750.00 $20.00 $3,000.00 $12.00 $1,800.00 $10.00 $1,500.00 5 DITCH EXCAVATION LF 100 $8.00 $800.00 $10.00 $1,000.00 $12.00 $1,200.00 $10.00 $1,000.00 6 IMPROVED PIPE FOUNDATION LF 200 $6.00 $1,200.00 $5.00 $1,000.00 $15.00 $3,000.00 $10.00 $2,000.00 7 CLEAR AND GRUB LS 1 $15,500.00 $15,500.00 $20,000.00 $20,000.00 $6,000.00 $6,000.00 $25,000.00 $25,000.00 8 POND EXCAVATION(EV) CY 3500 $6.00 $21,000.00 $8.00 $28,000.00 $6.25 $21,875.00 $15.00 $52,500.00 9 24"HDPE STORM SEWER LF 689 $27.00 $18,603.00 $30.00 $20,670.00 $40.00 $27,560.00 $32.50 $22,392.50 10 24"STEEL FLARED END SECTION EA 3 $700.00 $2,100.00 $175.00 $525.00 $650.00 $1,950.00 $500.00 $1,500.00 11 4'DIAMETER STORM SEWER MH EA 2 $1,800.00 $3,600.00 $1,500.00 $3,000.00 $2,500.00 $5,000.00 $2,500.00 $5,000.00 12 OUTLET CONTROL STRUCTURE EA 1 $4,542.00 $4,542.00 $5,000.00 $5,000.00 $9,750.00 $9,750.00 $7,500.00 $7,500.00 13 CLASS III RANDOM RIPRAP CY 50 $45.00 $2,250.00 $20.00 $1,000.00 $60.00 $3,000.00 $90.00 $4,500.00 14 EROSION CONTROL BLANKETS, CATEGORY 2 SY 750 $2.50 $1,875.00 $2.00 $1,500.00 $4.00 $3,000.00 $3.00 $2,250.00 15 BWSR SEED MIX U7,WITH TYPE 3 MULCH AC 1 $2,800.00 $2,800.00 $2,500.00 $2,500.00 $3,500.00 $3,500.00 $2,500.00 $2,500.00 16 MNDOT 350 NATIVE SEED MIX AC 0.15 $2,800.00 $420.00 $2,500.00 $375.00 $4,500.00 $675.00 $2,000.00 $300.00 17 MNDOT 310 NATIVE SEED MIX,WITH TYPE 3 MULCH AC 1.3 $2,800.00 $3,640.00 $2,500.00 $3,250.00 $2,000.00 $2,600.00 $2,500.00 $3,250.00 TOTAL BASE BID: $85,800.00 $97,860.00 $98,126.00 $138,624.50 Contractor Name and Address:Nadeau Excavating,Inc. Wipper Backhoe&Bobcat Miller Excavating,Inc. New Look Contracting,Inc. 12175-240th St.E. Services 3636 Stagecoach Trail North 19696 Cty.Rd.72 Hampton,MN 55031 3783 95th Ave.SE Stillwater,MN 55082 Elk River,MN 55330 St.Cloud,MN 56304 Phone: (651)438-8692 (320)743-2770 (651)439-1637 (763)241-1596 Fax(651)438-2963 (320)743-2034 (651)351-7210 (763)241-9196 Signed By: Michael Nadeau Steve Wipper Stephen G.St.Claire Bevin Mitchell Title: C.F.O. President Vice President President Bid Security: Bid Bond Bid Bond Bid Bond Bid Bond Addenda Acknowledged:One,Two,Three One,Two,Three One,Two,Three One,Two,Three 000568051260BT.xls BT-2 Wa S h Igton 1380 W. Frontage Rd; Hwy 36 Stillwater, Minnesota 55082 Conservation District (651)275-1136 (651)275-1254 Fax LETTER OF TRANSMITTAL TO: Anne Hurlbert, Administrator DATE: Sept 15, 2006 New Scandia Township RE: Hawkinson SW Pond Fax # pages ❑ Info/Literature requested ❑ Tree order form ❑ Maps ❑ Copy of letter QTY DESCRIPTION 1 WCA application—Hawkinson Pond Improvements 1 FOF - same TRANSMITTED AS CHECKED BELOW: ❑ For your use ❑ As requested ❑ For review/comment ❑ Returned REMARKS: Attached is the original application. Please have the Board review and sign where indicated. I have not suggested any additional conditions, but the Board can add some if they desire. Just document the discussion and send the comments or conditions along when you return the packet. As I mentioned, I'll do the mailing of decision notice, and send a full packet back to you for your records. Feel free to call if you have questions about this process. Jyneen Thatcher, Wetland Specialist 651-275-1136 X 25 jyneen.thatcher@mnwcd.org Minnesota Wetland Conservation Act LGU: New Scandia Township Findings and Recommendations Project: Hawkinson Business Park Pond Improvements Location: Sec 14, T032N R20W Findings: This project proposes to fill 203 square feet of Type 2 wetland, as modifications to the controlling berm adjacent to the wetland. Wetland boundary was verified by Washington Conservation District in October 2005. The project proposes to excavate within the Type 2 wetland 2-4 feet, to gain additional storage volume, needed to alleviate flooding downstream during severe storm events. The Wetland Conservation Act (WCA) does not regulate such excavation. This wetland basin has been utilized for stormwater management, starting in 1988. Current conditions include reed canarygrass monotype across the wetland, with undesirable invasive species in the adjacent upland buffers. The proposed plan will revegetate all disturbed areas with native vegetation, suitable for the expected water regime. The plans submitted for this review included abbreviated documentation of erosion control measures. It is assumed that additional erosion and sediment control is planned for the project components further downstream. Members of the Technical Evaluation Panel offered no objections to this application. Conclusions and Recommendation: The fill impact is less than the allowed 2000 square feet for a Type 2 wetland, under Exemption# 9, De minimis (MR 8420.0122 Subp. 9). The primary function of this wetland appears to be stormwater management and flood attenuation. Wildlife habitat and plant diversity are low. All these functions are expected to increase with the proposed changes. Therefore, the Washington Conservation District recommends approval of this WCA permit application, as submitted. Document prepared by Jyneen Thatcher, Wetland Specialist Washington Conservation District on behalf of New Scandia Township NA-026620-03B (V.2.02 for MS WORD)09/01/04 Minnesota Local/State/Federal Application Form for Water/Wetland Projects For Internal Use Only Application No. Field Office Code Date Initial Application Received Date initial Application Deemed Complete PART I: BASIC APPLICATION Qat V9/2 "See HELP"directs you to important additional information and assistance in Instructions,Pagel. 1. LANDOWNER/APPLICANT CONTACT INFORMATION(See Help 1) Name: Tom Peterson Phone: 651 433 2274 ���G L000 Complete mailing address: 14727 209th Street, PO Box 128, New Scandia, MN 55073-0128 1A. AUTHORIZED AGENT(See Help 1,4) (Only if applicable;an agent is not required) Name: Beau Thunshelle Phone: 651-967-4609 Complete mailing address: 2335 West Highway 36, St.Paul, MN 55113 2. NAME,TYPE AND SIZE OF PUBLIC WATERS or WETLANDS IMPACTED(Attach Additional Project Area sheets if needed) Name or I.D.#of Waters Impacted(if applicable;if known): (Check all that apply): ❑Lake ['River ®Wetland type 0 1 0 IL ® 2 0 3 04 0 5 0 6 0 7 ❑ 8 Indicate size of entire lake or wetland(check one): ® Less than 10 acres(indicate size: 1.2 Ac.) ❑10 to 40 acres ❑Greater than 40 acres 3. PROJECT LOCATION (Information can be found on properly tax statement,property title or title insurance): Project street address: Fire#: City(if applicable): /. Section: NW, NE Section:23 Township#:32 Range#:20W County:Washington Lot#: Block: Subdivision: Watershed(name or#)37 Attach a simple site locator map. If needed,include on the map written directions to the site from a known location or landmark,and provide distances from known locations. Label the sheet SITE LOCATOR MAP. 4. TYPE OF PROJECT: Describe the type of proposed work. Attach TYPE OF PROJECT sheet if needed. See Attachment 5. PROJECT PURPOSE,DESCRIPTION AND DIMENSIONS: Describe what you plan to do and why it is needed,how you plan to construct the project with dimensions(length,width,depth),area of impact,and when you propose to construct the project. This is the most important part of your application. See HELP 5 before completing this section;see What To Include on Plans(Instructions, page 1). Attach PROJECT DESCRIPTION sheet. See Attachment Footprint of project: acres or 39,610 square feet drained,filled or excavated. 6. PROJECT ALTERNATIVES: What alternatives to this proposed project have you considered that would avoid or minimize impacts to wetlands or waters? List at least TWO additional alternatives to your project in Section 5 that avoid wetlands(one of which may be"no build"or"do nothing"),and explain why you chose to pursue the option described in this application over these alternatives. Attach PROJECT ALTERNATIVES sheet if needed. See Attachment 7. ADJOINING PROPERTY OWNERS: For projects that impact more than 10,000 square feet of water or wetlands,list the complete mailing addresses of adjacent property owners on an attached separate sheet. (See HELP 7) 8. PORTION OF WORK COMPLETED: Is any portion of the work in wetland or water areas already completed? 0 Yes ®No. If yes,describe the completed work on a separate sheet of paper labeled WORK ALREADY COMPLETED. (See HELP 8) 9. STATUS OF OTHER APPROVALS: List any other permits,reviews or approvals related to this proposed project that are either pending or have already been approved or denied on a separate attached sheet. See HELP 9. 10. I am applying for state and local authorization to conduct the work described in this application. I am familiar with the information contained in this application. To the best of my knowledge and belief,all information in Part I is true,complete,and accurate. I possess the authority to undertake the work described,or I am acting as the duly authorized agent of the applicant. eli;/04, Signature ofapplicant(Landowner) Date nature ofagent(ifapplicable) Date g PP S g PP ) This block must be signed by the person who desires to undertake the proposed activity and has the necessary property rights to do so. If only the Agent has signed, please attach a separate sheet signed by the landowner,giving necessary authorization to the Agent. Minnesota Local/State/Federal Application Forms for Water/Wetland Projects Page 1 APPLICATION FOR DEPARTMENT OF THE ARMY PERMIT(33 CFR 325) OMB APPROVAL NO.0710-003 Expires Dec 31,2004 The public burden for this collection of information is estimated to average 10 hours per response,although the majority of applications should require 5 hours or less. This includes the time for reviewing instructions,searching existing data sources,gathering and maintaining the data needed,and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information,including suggestions for reducing this burden,to Department of Defense,Washington Headquarters Service Directorate of Information Operations and Reports,1215 Jefferson Davis Highway,Suite 1204,Arlington,VA 22202-4302;and to the Office of Management and Budget,Paperwork Reduction Project(0710-0003),Washington,DC 20503. Respondents should be aware that notwithstanding any other provision of law,no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to either of these addresses. Completed applications must be submitted to the District engineer having jurisdiction over the location of the proposed activity. PRIVACY ACT STATEMENT:Authorities:Rivers and Harbors Act,Section 10,33 USC 403;Clean Water Act,Section 404,33 USC 1344;Marine Protection,Research and Sanctuaries Act,33 USC 1413,Section 103. Principal purpose:Information provided on this form will be used in evaluating the application for a permit. Routine uses:This information may be shared with the Department of Justice and other Federal,state,and local government agencies. Submission of requested information is voluntary;however,if information is not provided,the permit application cannot be evaluated nor can a permit be issued. ITEMS 1 THROUGH 4 TO BE FILLED IN BY THE CORPS 1.APPLICATION NO. 2.FIELD OFFICE CODE 3.DATE RECEIVED 4.DATE APPLICATION COMPLETED YOU DO NOT NEED TO COMPLETE ITEMS 6-10 and 12-25 in the SHADED AREAS. All applicants must complete non-shaded items 5 and 26. If an agent is used,also complete items 8 and 11. This optional Federal form is valid for use only when included as part of this entire state application packet. 5.APPLICANT'S NAME 8.AUTHORIZED AGENT'S NAME AND TITLE(an agent is not required) Tom Peterson,City Engineer Beau Thunshelle,Scientist 6.APPLICANT'S ADDRESS 9,AGENT'S ADDRESS 7.APPLICANT'S PHONE NO.. ;. 10 AGENT'S PHONE NO,. 11.STATEMENT OF AUTHORIZATION(if applicable;complete only if authorizing an agent) I hereby authorize Beau Thunshelle to act on my behalf as my agent in the processing of this application and to furnish,upon request,supplemental information in sup ort of this permit lication. APPLICANT'S SIGNATURE 11, L DATE. / 2.3 Ok7 12.PROJECT NAME,OR TITLE:(see in;titutiotns) 13.NAME OF WATERBODY,IF KNOWN(if applicable) 14,PROJECT STET ADDRESS(if applicable) • l S.LOCA.TION:OF PR.O:JECT 16 OTHER LOCATIO I'DESC IPTiONS,IF KNOWN(see ii struct ors) 17,DIRECTIONS TO THE SITE ` I8.NATURE OF'!ACTIVITY 19.PROJECT 20.REASON(S)FOR DISCHARGE 21.TYPES OF.M.ATEILI, L WING DISCHt RGED AN-OttAN-Ott AMOUNT OF EACH TYPE IN CUBIC YARDS 22.SURFACE AREA IN ACRES:.OF WET ANDS OR.OTHER WATERS FI D 23.,IS.ANY PORTION OF THE WORK COMPLETE? YES , NO�,IF YES,DESCRIBE COMPLETED.WORK. 4',.ADDRESSES OF ADJOINING'PROPERTY OWNERS .; 25.•LLST(POTHER CERI thJOATTONS OR:APPR.OVALS/DENIALS,RECEIVI D FROM.OTHER FEDERAL,STATE OR LOCAL AGENCIES FOR WORD.DESCRIBED IN THIS APPLICATION:. ,- 26. Application is hereby made for a permit or permits to authorize the work described in this application. I certify that the information in this application is complete and accurate. I further certify that I possess the authority to undertake the work described herein or am acting as the duly authorized agent of the applicant. 0 i/�I'1•''1(Y� izt71,_ � _ 2 j f ���L�a b''2 3-a 6 Si ature of applicant ate Date pp gnature of agent(if any) The application must be signed by the person who desires to undertake the proposed activity(applicant),or it may be signed by a duly authorized agent if the statement in Block 11 has been filled out and signed. 18 U.S.C.Section 1001 provides that:Whoever,in any manner within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies,conceals,or covers up with any trick,scheme,or disguises a material fact or makes any false,fictitious or fraudulent statements or representations or makes or uses any false writing or document knowing same to contain any false, fictitious or fraudulent statements or entry,shall be fined not more than$10,000 or imprisoned not more than five years or both. ENG FORM 4345,Jul 97 EDITION OF FEB 94 IS OBSOLETE. (Proponent:CECW-OR) Minnesota Local/State/Federal Application Forms for Water/Wetland Projects Page 2 FOR LGU USE ONLY: Determination for Part 1: ❑ No WCA Juris fiction ® Exempt:No. (per MN Rule 8420.0122) 044 ❑ No Loss: (A,B,...G,per MN Rule 8420.0220) ❑ Replacement required-applicant must complete Part II COMPLETE THE SECTION BELOW ONLY IF REPLACEMENT IS NOT REOUIRED: Application is(check one): 31.Approved DApproved with conditions(conditions attached) ❑Denied - 7 Comments/Findings: LGU official signature Date Name and Title For Agricultural and Drainage exemptions(MN Rule 8420.0122 Subps.1 and 2B),LGU has received proof of recording of restrictions (per MN Rule 8420.0115): County where recorded Date Document#assigned by recorder LGU official signature Date Minnesota Local/State/Federal Application Forms for Water/Wetland Projects Page 3 Application Supplemental Attachments 4. TYPE OF PROJECT This project proposes to excavate out/dredge portions of a Type 2 wetland that is currently used for stormwater retention to create additional water storage. This project also proposes to raise the earthen berm approximately 2-feet and remove two of the pond outflow pipes to provide rate control out of the pond. This involves adding fill into the Type 2 wetland to raise the berm in which the outflow pipes are located. 5. PROJECT PURPOSE,DESCRIPTION AND DIMENSIONS Approximately 70 acres drain into this pond. The existing pond outlet consists of three 24" culverts that drain into a swale that skirts the backs of several homes and businesses along Oakhill Road before entering a wetland to the southeast. The residents along Oakhill Road are concerned because of the high flows in the drainage swale during storm events. This project plans to excavate out/dredge 39,407 square feet, using a backhoe, from the Type 2 wetland down to 1010 elevation. WCA does not regulate excavation in Type 2 wetlands (as long as no conversion to non-wetland). Because we are only excavating an average of two to four feet, this will not be converted to non-wetland. The excavation will provide additional storage and improve the water quality and aesthetics of the pond. Additional expansion of the pond to the west will further increase the storage capacity of the pond. The raised berm will impact 203 square feet of fill into the wetland which qualifies for the De minimis Exemption. Two of the three outlet pipes are also proposed to be removed to restrict flows leaving the pond. A new storm sewer pipe downstream of the pond will be constructed to take the majority of the flows from the outlet of the pond, bypassing the swale, and outlet into the wetland to the east (sheet C5.01). Below is a table showing pertinent pond information for existing and proposed conditions. Existing Proposed NWL 1011.4 1011.5 Overflow Elevation 1014.4 1015.9 10-yr HWL 1013.4 1014.5 100-yr HWL 1014.8 1016.4 Number of 24"pipe outlets 3 1 6. PROJECT ALTERNATIVES Alternative 1. The first alternative would be to do nothing. This would allow the high flows in the drainage to possibly encroach into the residents' yards and ultimately end in flooding into their properties. Bonestroo Rosene Anderlik&Assoc. Page 1 of 2 New Scandia Township,Hawkinson Pond Improvements 568-06126 Alternative 2. The second alternative would be to remove two of the culverts to reduce flow downstream without adding fill or excavation of the wetland. The pond size is inadequate due to the large drainage area surrounding this pond. Reducing the flow out of the wetland by removing two of the outflow pipes would increase the chance of flow overflowing the berm during storm events. By excavating down to the 1010 elevation, this pond is able to store more water and improve the water quality. By increasing the berm elevation from 1014.4 to 1016.4, the pond has a lesser chance of overflowing the berm and increasing the flows downstream. Alternative 3 Preferred. This alternative is the preferred alternative helping to improve the water quality of the pond and reducing flows downstream near the residential properties. Reducing the three existing outflow pipes to one outflow pipe helps manage the amount of water flowing out of the pond and eventually downstream. The excavation of the Type 2 wetland allows the existing pond to increase its storage capacity which will also improve the quality of the pond. Raising the berm elevation helps to increase the storage capacity while it also helps to manage the amount of water flowing out of the pond. Bonestroo Rosene Anderlik&Assoc. 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J i (• / / \I\ \ \ / 6. 1 1 \ / \ r. _11\ I Y \\ 1 \ I 1\ ri a NEW SCANDIA TOWNSHIP l J eonestroo St.Paul Office „ p�w1 Rosene 2335 W♦at MN 5511 3{ W° OLSEN—SANDGREN—HAWKINSON STORM SEWER IMP. e__-MdeAlk9 - se.Paul,MN 55113 .M w >w•�•.•��.... • 1" In Assoc/te6 Phone:651-636-4600 TM _.. x SEEDING PLAN • MCIMbC� reoxo�Faux:651 63613�11 1� [. M10 • VW. ✓ Meeting Date: 9/19/2006 Agenda Item: 6 c) 3) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discussion only Deadline/ Timeline: 2007 Street Paving Report will be presented 10/3/06 or 10/17/06 Background: • 197th Street/Quint Ave.- For 500', from the top of the bluff to the Additional bottom, the road is 14' wide and 10% grade. Town minimum information, standards are 18' bituminous with 1' shoulders and 8% grade. comments and/or Consider rock excavation to widen the road, guard rail. options • 205th Street and Quint Ave- gravel is 11' to 14' wide with steep slopes and wetlands on the sides. • Ostrum Ave is 15' wide with wetlands next to the road. Recommendation: Give Engineer direction on several difficult street paving issues Attachments/ • Map showing location of streets Materials provided: Contact(s): Tom Peterson, Bonestroo Rosene Anderlik 651-604-4868 Prepared by: Tom Peterson (09192006_2007paving) Page 1 of 1 09/15/06 AL Q --t. a w L) O hi i C y 0 y qGP$ s ni o k .\ ----- a3n1a MONO .rmilk ;aft.'.8 --------------- \ ��� r • •1„ 441411 ci , .0 r ______ _ „...................„ OVOUlIVa \ — //T�J/10 N90d f' J 98'MAN N '�70y0 1 'ZQ 'N'al XIOaO'1S • z j\ z �' i o Q _ 5 € N 3Atl N gg 1 1NVaOtlf1D /� Y / 'N 3Atl 1N. . 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I.HVSO M Ilk y 4. rs i g s 6 o p \. �cc i 9 Sl'Oa'00 'N'i110NINNVW \/-+ SL'au'00 1.^ 'N VI ONINNVW o € # o 3Atl r i i rc Ntll N • y 'N 3AV nea �� Xax N s g n u '3Atl NNIX '4 g \]/ "°( l/✓� y Meeting Date: 9/19/2006 Agenda Item: 6 c) 4) Town Board Agenda Report Town of New Scandia 14727 209t1i St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive September 2006 Engineering Update report. Deadline/ Timeline: N/A Background: • The Town Engineer has prepared an update on the status of engineering projects, including private developments as well as Township projects. • Also included are letters sent to contacts for four development projects (Wild Bush Acres, The Sanctuary, Nature's Walk and Manning Overlook) concerning erosion control compliance. Recommendation: Receive the report and discuss, as the Board wishes. Attachments/ • Engineering Update, September 2006 Materials provided: • 4 letters dated 9/12/2006 Contact(s): Tom Peterson, Bonestroo Rosene Anderlik 651-604-4868 Prepared by: Anne Hurlburt, Administrator (09192006_eng_update) Page 1 of 1 09/15/06 New Scandia Township TOWN OF NEW SCANDIA ENGINEERING UPDATE September 2006 Private Developments: Our role includes review of plans for compliance with Township standards, and periodic inspection during construction. 1. Wyldewood Acres (file 568-03115). Steve May developer • All work, including punch list items, is complete. • Letter of Credit- Construction and Landscaping: 0. One-year warranty for streets and utilities expires 10/26/06. • Still some landscaping to be done. 2. Nature's Walk(file 568-04121) Avalon Homes developer • Bituminous wear course on all streets was paved by North Valley on 6/26/06. • Gravel shoulders were installed by Dresel Contracting on 7/13/06. • Letter of Credit: On 10/4/05, amount was reduced to $44,000 for streets and $7,500 for landscaping. • Erosion control letter was sent to developer on 9/12/06 to fix everything by 9/30/06. 3. Wild Bush Acres (file 568-04123)Mark Woolston developer • Bituminous base course paving was done by North Valley on 7/14/06. • Restorations were done in July, 2006,but did not grow. Major erosion took place throughout the site in August. The developer's contractor, Anders Excavation, re-established all erosion control measures in early September. • Erosion control letter was sent to developer on 9/12/06 to fix everything by 9/30/06. • Letter of Credit: On 1/4/06, amount was reduced to $174,709 for streets . The landscaping amount stayed at $9,000. 4. Serenity (file 568-05127) Diamond Homes developer • Final plat is at Washington County, finalizing developer's agreement. • Letter of Credit: $718,750 for streets and $24,375 for landscaping. 5. The Sanctuary (file 568-04000)Brian Iverson developer • Bituminous wear course still needs to be placed. • Letter of Credit: On 10/4/05, amount was reduced to $9,375 for streets and $3,000 for landscaping. • Erosion control letter was sent to developer on 9/12/06 to fix everything by 9/30/06. 6. Emerald Acres (file 568-06128) Scandia Development, LLC 568gen\Engineering Updates 1 • Plans have been reviewed and comments submitted. • Conditional Use Permit at Washington County 7. German Lake Estates (file 568-05125) • Plans have been reviewed and comments submitted; finalizing developer's agreement. • Letter of Credit: $156,250 for streets and$7,500 for landscaping. • As of August, 2006, the site changed from residential to the proposed Willowbrook Community Church site 8. Manning Overlook (file 568-03000) Greg Radefeldt developer • Project was originally constructed in 2003. Wear course paved in 2005 along with gravel shouldering. • Erosion problems were addressed in July, 2006. Joe Wewers, landscaping contractor, laid erosion blanket, hay bales and seeded everything. • Erosion control letter was sent to developer on 9/12/06 to fix everything by 9/30/06. • New letter of credit for landscaping. 9. Big Marine Lake Development(file 568-06131) • Preliminary plans were received in March, 2006. • Met with developer, WCD, CMWD, Ayres Associates on 7/17/06 to discuss stormwater management strategies and designs. 10. Jackson minor subdivision (file 568-gen) • Located on Oakhill Road 11. Hillshade Farm (file 568-gen) Bergman • Constructed in 2004. Paved in 2005 • Letter of Credit as of October, 2004: $34,500 Streets and$6,000 for Landscaping. Township Projects: Our role is to design,bid, stake and inspect these projects. 1. 2006 Street Repairs (file 568-06129) • Received bids on April 27, 2006. Low bid was from Universal Enterprises. They have since gone out of business and project was awarded to second bidder-Hardrives ($252,810). • Hardrives completed all street repairs in August, 2006. • Negotiating work extras in September. 2. Culvert Replacement (file 568-06130) • Scope of project involves removing 25 CMP (corrugated metal pipe) culverts on several gravel roads in the Township and replacing with RCP (reinforced concrete pipe). • Project was bid 8/31/06. Low bid from Jay Bros for$100,334 and alternate for$4,900 (repair 568gen\Engineering Updates 2 48"culvert on Quinnell). 3. Wessels Storm Sewer (file 568-06131) • The low bidder, at$14,127,was Peterson Excavating. • Project was completed in July, 2006. • Retainage of$729 on Pay Req. 1 dated 8/11/06. 4. Hay Lake Parking Lot and Trail(file 568-06000) • The gravel parking lot between the Lions picnic shelter and the Hay Lake Museum was constructed in October, 2005. • Roger Rydeen finished the trail improvements at the connection to CSAH 3 (Olinda Trail) in June, 2006 5. 2006 Crack Seal (file 568-06000) • The project involved crack sealing on Mayberry, Lakamaga, 188th, 205th,Newgate, Bliss Addition, streets west of Manning Trail, the Town Hall parking lot and the Fire Station/Public Works parking lot. • On May 16, 2006, Astech Corporation submitted the low quote at$12,200. • Astech completed everything in June, 2006 6. Fire Station Apron and Parking Lot Repairs (file 568-06000) • Plans and specifications were mailed to 4 contractors on May 24, 2006. • Jay Bros was low bidder at $27,552.50. • Work was done in July, 2006 • Change order for$4,178 added for drain tile under concrete apron • Final pay request in October. Total project: $34,374.17 7. Quinnell Avenue Improvements (file 568-06000) • Three culverts will be repaired in October, 2006 as part of the Culvert Replacement project. No street repairs are scheduled at this time. • Washington County turn-backed this road to the Township in January, 2000. The Township received $83,497.00 to cover improvements that were necessary. 8. Olson-Sandgren- Hawkinson Storm Sewer Improvements (file 568-05126) • Plans and specifications were prepared in August, 2006. • Scope was changed-moved storm sewer outlet pipe to the east, away from Sandgrens, Olsen's, and Meister's back yards. • Project was bid on 9/14/06. Peterson Excavating low bidder at $65,810.50. • Pond excavation and storm sewer will be done in October. 9. 2007 Street Paving • Town Board ordered preparation of Feasibility Report on 8/15/06. • 19 streets throughout the northwest and eastern portions of the Township are included in the project, totaling 7 miles in length. 568gen\Engineering Updates 3 • Estimated cost of$2.2 million • Present report to Board in October, 2006 12. Community Center Roof(file 568-06000) • On 8/8/06, Mike Hinz told us to hold off on studying the roof drainage problem. The Town will try to use heat tape in the gutters. 13. 2006 Road Striping (file 568-06000) • Washington County striped 220th Street and Bliss Addition on 7/7/06. 568gen\Engineering Updates 4 Bonestr00 2335 West Highway 36 • St. Paul, MN 55113 Rosene Office:651-636-4600.•Fax: 651-636-1311 IN Anderlik& www.bonestroo.com VI Associates Engineers&Architects September 12,2006 Mr. Mark Woolston GP Land Corporation 8404 County Road 39 NE Monticello,MN 55362 Re: Erosion Control Measures Wild Bush Acres New Scandia Township Dear Mr.Woolston: The Township is requiring that all erosion control devices and measures that are not performing as intended be repaired or replaced by September 30, 2006. This includes but is not limited to the following: 1. Silt fences with accumulated sediment or silt fences tipped or torn should be repaired 2. Hay bales tipped or full of sediment should be repaired 3. Erosion control blankets that are shifted or settled should be repaired 4. Biofiltration logs with sediment or logs that are shifted should be repaired 5. Ponds with erosion on the pond slopes and riprap that is full of sediment should be regraded and restored 6. Storm sewer pipe and structures with sediment should be cleaned 7. Streets with sediment should be swept with a pick-up broom type sweeper 8. Sparse vegetation areas should be reseeded. 9. Sediment that has washed off the plat into woods or other adjacent properties shall be removed and the area restored. 10. Where it is evident that severe erosion has deposited sediment into ponds,this material shall be excavated from the pond to restore the pond to its original elevations and slopes. Failure to comply can result in any or all of the following: • Stop issuing certificate of occupancies • Township use your letter of credit to make the repairs • Hold any retainages • Fines from agencies We ask for your cooperation in this matter and hope to take care of any issues in a timely manner. Our field engineer will be inspecting your site the week of October 2, 2006. Please call me at 651-604-4868 with any questions. 1 Tom Peterson Township Engineer • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned 2335 West Highway 36 • St. Paul, MN 55113 J/Ji Bonestroo Rosene Office:651-636-4600 ■ Fax:651-636-1311 IN irriAnderlik & w ww.bonestr o o oo.com Associates Engineers&Architects September 12,2006 Brian Iverson Iverson Real Estate 25523 Granford Avenue Wyoming,MN 55092 Re: Erosion Control.Measures The Sanctuary New Scandia Township Dear Mr. Iverson: The Township is requiring that all erosion control devices and measures that are not performing as intended be repaired or replaced by September 30,2006. This includes but is not limited to the following: 1. Silt fences with accumulated sediment or silt fences tipped or torn should be repaired 2. Hay bales tipped or full of sediment should be repaired 3. Erosion control blankets that are shifted or settled should be repaired 4. Biofiltration logs with sediment or logs that are shifted should be repaired 5. Ponds with erosion on the pond slopes and riprap that is full of sediment should be regraded and restored 6. Storm sewer pipe and structures with sediment should be cleaned 7. Streets with sediment should be swept with a pick-up broom type sweeper 8. Sparse vegetation areas should be reseeded. 9. Sediment that has washed off the plat into woods or other adjacent properties shall be removed and the area restored. 10. Where it is evident that severe erosion has deposited sediment into ponds,this material shall be excavated from the pond to restore the pond to its original elevations and slopes. Failure to comply can result in any or all of the following:. • Stop issuing certificate of occupancies • Township use your letter of credit to make the repairs • Hold any retainages • Fines from agencies We ask for your cooperation in this matter and hope to take care of any issues in a timely manner. Our field engineer will be inspecting your site the week of October 2,2006. Please call me at 651-604-4868 with any questions. .747-01:1 Tom Peterson Township Engineer St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned kiBonestroo 2335 West Highway 36 • St.Paul, MN 55113 Rosene Office:651-636-4600 • Fax:.651-636-1311 II viiAnderlik& www.bonestroo.com Associates Engineers.&Architects September 12,2006 Nature Properties 855 W. Broadway Forest Lake,MN 55025 Re: Erosion Control Measures Nature's Walk New Scandia Township To Whom It May Concern, The Township is requiring that all erosion control devices and measures that are not performing as intended be repaired or replaced by September 30, 2006. This includes but is not limited to the following: 1. ' Silt fences with accumulated sediment or silt fences tipped or torn should be repaired 2. Hay bales tipped or full of sediment should be repaired 3. Erosion control blankets that are shifted or settled should be repaired 4. Biofiltration logs with sediment or logs that are shifted should be repaired 5. Ponds with erosion on the pond slopes and riprap that is full of sediment should be regraded and restored 6. Storm sewer pipe and structures with sediment should be cleaned 7. Streets with sediment should be swept with a pick-up broom type sweeper 8. Sparse vegetation areas should be reseeded. 9. Sediment that has washed off the plat into woods or other adjacent properties shall be removed and the area restored. 10. Where it is evident that severe erosion has deposited sediment into ponds,this material shall be excavated from the pond to restore the pond to its original elevations and slopes. Failure to comply can result in any or all of the following: • Stop issuing certificate of occupancies • Township use your letter of credit to make the repairs • Hold any retainages • Fines from agencies We ask for your cooperation in this matter and hope to take care of any issues in a timely manner. Our field engineer will be inspecting your site the week of October 2, 2006. Please call me at 651-604-4868 with any questions. U Tom Peterson Township Engineer St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned 2335 West Highway 36 • St.Paul, MN 55113 Bonestroo Office:651 636 4600 • Fax: 651 636 1311 REM Rosene Anderlik & www.bonestroo.com Associates Engineers&Architects September 12,2006 Mr. Greg Radefeldt 29560 Glader Blvd. Lindstrom, MN 55045 Re: Erosion Control Measures Manning Overlook New Scandia Township Dear Mr.Radefeldt: The Township is requiring that all erosion control devices and measures that are not performing as intended be repaired or replaced by September 30,2006. This includes but is not limited to the following: 1. Silt fences with accumulated sediment or silt fences tipped or torn should be repaired 2. Hay bales tipped or full of sediment should be repaired 3. Erosion control blankets that are shifted or settled should be repaired 4. Biofiltration logs with sediment or logs that are shifted should be repaired 5. Ponds with erosion on the pond slopes and riprap that is full of sediment should be regraded and restored 6. Storm sewer pipe and structures with sediment should be cleaned 7. Streets with sediment should be swept with a pick-up broom type sweeper 8. Sparse vegetation areas should be reseeded. 9. Sediment that has washed off the plat into woods or other adjacent properties shall be removed and the area restored. 10. Where it is evident that severe erosion has deposited sediment into ponds,this material shall be excavated from the pond to restore the pond to its original elevations and slopes. Failure to comply can result in any or all of the following: • Stop issuing certificate of occupancies • Township use your letter of credit to make the repairs • Hold any retainages • Fines from agencies We ask for your cooperation in this matter and hope to take care of any issues in a timely manner. Our field engineer will be inspecting your site the week of October 2, 2006. Please call me at 651-604-4868 with any questions. 7oc Tom Peterson Township Engineer St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI • Chicago, IL Affirmative Action/Equal Opportunity Employer and Employee Owned Meeting Date: 9/19/2006 Agenda Item: 6. d) 1) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt resolution calling for a public to vacate a part of the drainage and utility easement location in Lot 4, Block 1, Hawkinson Business Park. Deadline/ Timeline: The public hearing would be held at 7:45 p.m. on October 17, 2006. Background: • The mound for the septic system for the new Prairie Restorations building has been constructed within the easement. • Representatives of the property owner appeared at the September 5, 2006 Board meeting to request that the easement be vacated. • The Board requested that the Town Engineer look at the drainage pattern on the lot. Tom Peterson has reviewed it and found no particular concerns. Recommendation: Staff recommend proceeding with the public hearing. Attachments/ • Draft Resolution No. 9-19-06-01 Materials provided: Contact(s): Landmark Surveying, 651-433-3421 Prepared by: Anne Hurlburt, Administrator (09192006_vacation call for hearing) Page 1 of 1 09/14/06 NEW SCANDIA TOWNSHIP RESOLUTION NO. 9-19-06-01 RESOLUTION CALLING HEARING ON VACATION OF DRAINAGE AND UTILITY EASEMENT WHEREAS, the Town Board of New Scandia Township, Washington County, Minnesota has determined to vacate a part of the drainage and utility easement located in Lot 4, Block 1, Hawkinson Business Park, described as follows, to-wit: All that part of Lot 4, Block 1, HAWKINSON BUSINESS PARK, according to the plat thereof, on file and of record in the Office of the County Recorder, Washington County, Minnesota described as follows: Commencing at the northeast corner of said Lot 4; thence southerly, along the east line of said Lot 4, a distance of 10.20 feet to its intersection with a line that is parallel with the north line of said Lot 4 and measures 10.00 feet southerly perpendicular to said north line and to the point of beginning of the property to be described; thence continuing southerly, along said east line of Lot 4, a distance of 97.82 feet; thence westerly, at right angles to last described line, a distance of 10.00 feet; thence northerly, along a line parallel with said east line of Lot 4, a distance of 55.00 feet to its intersection with a line that is parallel with said north line of Lot 4 and measures 50.00 feet southerly perpendicular to said north line of Lot 4; thence westerly, along said parallel line, a distance of 45.91 feet; thence northerly, parallel with said east line of Lot 4, a distance of 40.81 feet to its intersection with a line that is parallel with said north line of Lot 4 and measures 10.00 feet southerly perpendicular to said north line of Lot 4; thence easterly, along said parallel line, a distance of 56.11 feet to the point of beginning. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN BOARD OF NEW SCANDIA TOWNSHIP,WASHINGTON COUNTY, MINNESOTA: 1. The Town Board will consider the vacation of such drainage and utility easement and a public hearing shall be held on such proposed vacation on the 17th day of October, 2006, before the Town Board, in the New Scandia Community Center, 14727 209th Street North, Scandia, MN at 7:45 o'clock p.m. and the Clerk shall give two weeks mailed, published and posted notice as required by law. Adopted by the Town Board of New Scandia Township this 19th day of September, 2006. Dennis D. Seefeldt, Chaiiinan ATTEST: Town Clerk • Meeting Date: 9/19/2006 Agenda Item: 6. e) 1) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve and authorize Board Chair to sign letter of agreement with EideBailly LLP for audit services for the year ending December 31, 2006. Deadline/Timeline: N/A Background: • EideBailly has provided audit services to New Scandia Township for a number of years. • The Board could choose to seek other firms to provide audit services. • The fee proposal (not to exceed $15,500) is consistent with the proposed 2007 budget. Recommendation: If the Board is satisfied with the services the audit firm has provided, staff recommends approval. Attachments/ • Letter from David Stene, EideBailly LLP dated August 31, 2006, Materials provided: transmitting ➢ letter regarding change in Audit Standards ➢ draft letter of agreement Contact(s): David A. Stene, Partner EideBailly LLP 952 918-3518 Prepared by: Anne Hurlburt, Administrator (09192006_Audit Services) Page 1 of 1 09/14/06 EideBailly. CPAs&BUSINESS ADVISORS David A.Stene,CPA/ABV,CMA,CVA Direct Dial 952.918.3518 dstene(cr�eidebailly.com August 31, 2006 New Scandia 14727 209th St N. P.O.Box 128 Scandia,MN 55073 Dear Colleen Enclosed is an arrangement letter for audit services for the year ended December 31, 2006. We are in the process of scheduling and planning year end audits. Also enclosed is a letter describing changes in audit standards and related requirements. While the Auditing Standards Board, Government Accountability Office and Governmental Accounting Standards Board believe that additional auditing standards and requirements are in the public interest and result in better audits, it significantly increases the time required to complete these audits. Accordingly, all firms are expecting audit fees to increase in order to perform quality audits,meet these requirements and to attract and retain qualified staff. I realize professional services can be a budget issue and we will do everything we can to minimize required increases and to be sure that your organization receives high quality service and a good value. Please let me know if you would like to discuss and return one signed copy at your earliest convenience. We appreciate your business. Sincerely, EIDE BAILLY LLP avid A. Steve,Partner PEOPLE. PRINCIPLES. POSSIBILITIES. www. eidebailly. corn 5601 Green Valley Dr.,Ste.700 1 Minneapolis,Minnesota 55437-1145 I Phone 952.944.6166 1 Fax 952.944.8496 1 EOE • EideBailly. CPAs&BUSINESS ADVISORS August 31,2006 New Scandia 14727 2091h St N. P.O. Box 128 Scandia,MN 55073 Regarding: Change in Auditing Standards In May of 2006 the Auditing Standards Board issued Statement of Auditing Standards No. 112, Communicating Internal Control Related Matters Identified in an Audit (SAS). In June of 2006 the Government Accountability Office issued an exposure draft with proposed changes to Government Auditing Standards(GAS). Both of these standards are moving the current auditing and reporting standards closer to the auditing and reporting standards of public companies. These standards will change and expand the definition of a material weakness resulting in more findings being reported as a material weakness. These standards will also remove the term "reportable condition" and use "significant deficiencies". These standards will define a significant deficiency to include more findings than what a reportable condition would have defined. These standards will be effective for the December 31,2006 fiscal year. The definitions used for these terms are as follows: • A significant deficiency is a control, or combination of control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or report financial data reliably in accordance with generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the entity's financial statements that is more than inconsequential will not be prevented or detected. • A material weakness is a significant deficiency, or combination of control deficiencies, that results in more than a remote likelihood that a material misstatement of the fmancial statements will not be prevented or detected. An example of a significant deficiency in the SAS is a proposed audit adjustment. This means any proposed audit adjustment that we discover will need to be evaluated under the above definitions. Auditors will need to consider how significant the entry is and whether or not there is more than a remote likelihood that this misstatement could occur. For an error to have a less than remote likelihood we would need to have evidence that this is the only time this error occurred and see that this was recorded correctly a significant number of other times. An example that we may be able to say that the error has less than a remote likelihood would be if on one bank reconciliation an error was made in one month and we can see that on every other bank reconciliation and that bank reconciliation for every other month there were not any errors. We would still need to review that error with the dollar amount of the error to determine if there is still a finding that needs to be reported. The GAS exposure draft is currently requiring all significant deficiencies be reported as part of the Independent Auditor's Report on Compliance and Other Matters and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance With Government Auditing Standards. Material weaknesses have always been required to be reported and that will not change under this exposure draft. PEOPLE. PRINCIPLES. POSSIBILITIES. www. eidebailly. corn 5601 Green Valley Dr.,Ste.700 1 Minneapolis,Minnesota 55437-1145 I Phone 952.944.6166 I Fax 952.944.8496 1 EOE Historically for smaller governments, we propose a number of audit entries, which under the new standards would require auditors to report either a significant deficiency or a material weakness. In addition, the new standards would require auditors to report a significant deficiency if management or the finance staff is unable to prepare a complete and accurate annual financial report, including required note disclosures and the management discussion and analysis in accordance with all GASB pronouncements. Very few smaller governments have this expertise, not to mention the time to prepare their own financial report. So even though the auditor prepares the financial report, a deficiency will be reported. We realize these requirements and the terminology certainly sound negative, and we will make every effort to fully explain these to governing bodies and to also discuss the favorable aspects we note during our audits. There are also eight other new auditing standards (number 104 through 111) which will impact how audits are performed and the time required for auditors to complete audits. The standard setters and government authorities believe these required new standards result in better audits and are in the public interest, especially for governmental entities. However, all firms involved in governmental auditing expect audit time and the related fees to increase significantly. If you have any questions or comments please contact me at 952.918.3518. incerely, ri Dave Stene, CPA Partner • EideBailly. CPAs&BUSINESS ADVISORS August 31, 2006 New Scandia 14727 209th St N P.O. Box 128 Scandia,MN 55073 This letter is to confirm our understanding of the services we are to provide New Scandia for the year ending December 31, 2006. We will audit the fmancial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the entity's basic financial statements, of New Scandia as of and for the year ended December 31, 2006. The following supplementary information accompanying the basic financial statements is required by generally accepted accounting principles and will be subjected to certain limited procedures,but will not be audited: 1. Management's Discussion and Analysis Also, the document we submit to you will include the following additional information that will be subjected to the auditing procedures applied in our audit of the basic financial statements: 1. Combining and Individual Fund Statements The document will also include the following additional information that will not be subject to the auditing procedures applied in our audit of the financial statements, and for which our accountant's report will disclaim an opinion. 1. Statistical Section Audit Objective The objective of our audit is the expression of an opinion as to whether the financial statements are fairly presented, in all material respects, in conformity with accounting principles generally accepted in the United States of America and to report on the fairness of the additional information referred to in the third paragraph when considered in relation to the financial statements taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and will include tests of the accounting records and other procedures we consider necessary to enable us to express such an opinion. If our opinion on the financial statements is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to express an opinion, we may decline to express an opinion or may not issue a report as a result of this engagement. PEOPLE. PRINCIPLES. POSSIBILITIES. www. eidebailly. com 1 5601 Green Valley Dr.,Ste.700 1 Minneapolis,Minnesota 55437-1 145 1 Phone 952.944.6166 1 Fax 952.944.8496 1 EOE Management Responsibilities Management is responsible for establishing and maintaining effective internal controls. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of fmancial statements in accordance with generally accepted accounting principles. You are also responsible for all management decisions and functions; for designating an individual with suitable skill, knowledge, or experience to oversee our financial statement preparation services and any other nonattest services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for making all financial records and related information available to us. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. Management is responsible for adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements taken as a whole. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the New Scandia and the respective changes in financial position and where applicable, cash flows, in conformity with U.S. generally accepted accounting principles. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud or illegal acts affecting the government received in communications from employees, former employees, regulators, or others. In addition, you are responsible for identifying and ensuring that the entity complies with applicable laws and regulations and for taking timely and appropriate steps to remedy any fraud, illegal acts, or violations of contracts or grant agreements that we may report. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because an audit is designed to provide reasonable,but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements, or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. 2 Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. You agree to indemnify and hold harmless Eide Bailly LLP, its successors and affiliates, from any losses, claims, damages or liabilities relating to Eide Bailly LLP's services under this agreement attributable to false or incomplete representations made by you, except to the extent such losses, claims, damages or liabilities are determined to have resulted from the intentional or deliberate misconduct of Eide Bailly LLP personnel. Audit Procedures—Internal Control In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing, and extent of our auditing procedures for the purpose of expressing our opinions on New Scandia's financial statements. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, we will inform the governing body or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Audit Procedures—Compliance Identifying and ensuring that New Scandia complies with laws, regulations, contracts, and agreements is the responsibility of management. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of New Scandia's compliance with applicable laws and regulations and the provisions of contracts and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion. Audit Administration,Fees and Other We understand that your employees will prepare all cash and other confirmations we request and will locate any documents selected by us for testing. We will prepare a trial balance for use during the audit. Our preparation of the trial balance will be limited to formatting information in New Scandia's general ledger into a working trial balance. Also, as part of the audit we will prepare a draft of your financial statements and related notes. You will be required to review and approve those financial statements prior to their issuance and have a responsibility to be in a position in fact and appearance to make an informed judgment on those financial statements. Further you are required to designate a qualified management-level individual to be responsible and accountable for overseeing our services. If you intend to publish or otherwise reproduce the financial statements and make reference to our firm name,you agree to provide us with printers'proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed. Additionally, if you include our report or a reference to our firm name in an electronic format, you agree to provide the complete electronic communication using or referring to our name to us for our review and approval prior to distribution. 3 This engagement letter includes your authorization for us to supply you with electronically formatted financial statements or drafts of financial statements, financially sensitive information, spreadsheets, trial balances, or other financial data from our files, upon your request. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, typing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses will not exceed $15,500. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. New Scandia Township agrees to perform the following functions related to bookkeeping assistance services and depreciation schedule preparation in connection with this engagement: a. Make all management decisions and perform all management functions. b. Designate a competent individual to oversee the services. c. Evaluate the adequacy and results of the services performed. d. Accept responsibility for the results of the services. e. Establish and maintain internal controls, including monitoring ongoing activities. Should our relationship terminate before our audit procedures are completed and a report issued, you will be billed for services to the date of termination. All bills are payable upon receipt. A service charge of 1%per month, which is an annual rate of 12%,will be added to all accounts unpaid 30 days after billing date. If collection action is necessary, expenses and reasonable attorney's fees will be added to the amount due. Any disputes between us that arise under this agreement, or for a breach of this agreement, or that arise out of any other services performed by us for you, must be submitted to non-binding mediation before either of us can start a lawsuit against the other. To conduct mediation, each of us shall designate a representative with authority to fully resolve any and all disputes, and those representatives shall meet and attempt to negotiate a resolution of the dispute. If that effort fails, then a competent and impartial third party acceptable to each side shall be appointed to hold and conduct a non-binding mediation proceeding. You and we will equally share in the expenses of the mediator and each of us will pay for our own attorneys' fees, if any. No lawsuit or legal process shall be commenced until at least sixty(60)days after the mediator's first meeting with the parties. The nature of our engagement makes it inherently difficult, with the passage of time, to present evidence in a lawsuit that fully and fairly establishes the facts underlying any dispute that may arise between us. We both agree that notwithstanding any statute of limitation that might otherwise apply to a claim or dispute, including one arising out of this agreement or the services performed under this agreement, or for breach of contract, fraud or misrepresentation, a lawsuit must be commenced within twenty-four(24) months after the date of our report. This twenty-four (24) month period applies and starts to run on the date of each report, even if we continue to perform services in later periods and even if you or we have not become aware of the existence of a claim or the basis for a possible claim. In the event that a claim or dispute is not asserted at least sixty (60) days before the expiration of this twenty-four(24) month period, then the period of limitation shall be extended by sixty(60) days, to allow the parties to conduct non-binding mediation. 4 If this letter defines the arrangements as you understand them, please sign and date this letter and return it to us. Thank you for this opportunity to be of assistance to you. We appreciate your business. EIDE BAILLY LLP ave Stene,Partner ACCEPTED BY NEW SCANDIA Signature Title Date 5 n Meeting Date: 9/19/2006 Agenda Item: 6. e) 2) Town Board Agenda Report Town of New Scandia 14727 209t1i St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt a motion appointing Administrator Anne Hurlburt as Township Clerk Deadline/ Timeline: N/A Background: • The job description for the Town Administrator includes the responsibility to serve as Clerk. • The Board needs to take official action making the appointment. • Brenda Ecklund will continue to serve as Deputy Clerk. Recommendation: I recommend that the appointment be made and the oath of office be administered. Attachments/ • Oath of Office Materials provided: Contact(s): N/A Prepared by: Anne Hurlburt, Administrator (09192006_clerk appointment) Page 1 of 1 09/15/06 STATE OF MINNESOTA) COUNTY OF WASHINGTON TOWN OF NEW SCANDIA) SS. I, Anne Hurlburt, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota, and faithfully discharge the duties of the office of Clerk of the Town of New Scandia in the County of Washington and State of Minnesota, to the best of my judgment and ability. So help me God. Anne Hurlburt Subscribed and sworn to me before this day of , 2006. Notary (seal) Meeting Date: 9/19/2006 Agenda Item: 6. e) 3) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Review and discuss letter from Lakes Area Community Television (LATV). Deadline/ Timeline: N/A Background: • LATV performed trial tapings of township meetings for possible airing on LATV Channel 10. • They recommended that the Township invest in a PA system and audio board to provide for adequate audio for the audience in the chambers as well as on television. Recommendation: I recommend that the board give direction on what next steps, if any, should be taken regarding this issue. Attachments/ • Letter from Linda Beyer, LATV Access Coordinator Materials provided: Contact(s): Mike White, Township representative to the Lakes Area Cable Commission 433- 3579 Prepared by: Anne Hurlburt, Administrator (09192006_LATV) Page 1 of 1 09/14/06 /7, /✓• 7661 r------ too , takes Area Community €elovlsaon-Charme! 10 24260 Greernway Ave No • Suite C Forest take, MN 55025 51 464 1142 New Scandia Township 14727 209th Street Scandia, Minnesota 55073 Dear Board Members, LATV Channel Ten was asked to do trial tapings of township meetings for possible airing on LATV Channel Ten. Gayle Mohr was assigned to do the taping and along with Linda Beyer report to the board the quality of these tapings. It is of utmost concern that the audio is clear and loud enough for viewing. The Scandia Board Meeting that was taped had adequate audio,using a shotgun microphone. Using this type of microphone picked up the voices of most board members,the more soft spoken board members and audience would need to be sure to speak loudly enough to be heard on tape. The shotgun microphone gives a low end audio quality for the township chambers. The test taping of the combined meeting of the Planning Commission and Town Board was challengeing,it was difficult to follow who was talking. Generally after taping a few meetings the camera person is more able to identify faces and voices quickly. A concern of the combined meeting is whether or not it would be confusing to the viewers. You as a board would have to determine this.Again the audio quality was low but adequate. Our recommendation for Scandia Township would be to invest in a PA System and audio board. This would allow better audio for your audience in the chambers as well as on television. We would also recommend someone taking a look at the following communities and see what they are using for audio and video. Those communities being The City of Forest Lake,Columbus Township and the Hugo facility. If we can be of further assistance to you please feel free to call Gayle or Linda at our studio. The number is 651-464-1142. We look forward to hearing from you. Sincerly, Linda D. Beyer LATV Access Coordinator Meeting Date: 9/19/2006 Agenda Item: 6 e) 4) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive report on Summer Activities Program, Marty McKelvey. Deadline/Timeline: N/A Background: • Marty McKelvey was employed by New Scandia Township as coordinator for the 2006 summer recreation activities program. She will be present at the 9/19/2006 Board meeting to answer questions about her report. • The report includes a financial overview, enrollment and participation data, and recommendations for 2007. • The report was given to the Park and Recreation Committee at their 9/11/2006 meeting. They have not yet discussed the report. Recommendation: I recommend that the Board receive the report and either discuss it at this meeting or at some later date. Attachments/ • Activity Program Report dated 9/15/2006 Materials provided: Contact(s): Marty McKelvey, 433-8410 Prepared by: Anne Huriburt, Administrator (09192006_summer_rec_program_report) Page 1 of 1 09/14/06 ~ • • 23449 Quentin Avenue North • Scandia,Minnesota 55073 • • • • Town of Scandia, MN Actin' Program R e rt po • • • September 15, 2006 Report to the Town Board and Park/Ree 1 -::t. # u tt+,, ^� f ..a e 7 x '`^2 �£ ,:`4ia '"3x' t .�.�rt�'� as(.,y Y+` r a z x`'..r. s.'"r s ,.�v >ie��s.'�t fiy �x,,� x��z3�� a-'�` -�'�"x.�� � `".£fr r�f�"� �s �`� ..� z.S,ar``�y�.uk�'}? � =.z.K ..��'��. ����,�;���'O �`*`' ��. x°'�; �',z de f�{ � VC+# {, „e� > .Fi'� . ' � i*� .. , "--"N ,^N ,,'-'.., • • Summer Activities Program Slid.. Tennis, Archery, and Cleat Kids led participation in Scandia Background and Executive Summary Scandia has had a program since 2002,and made some operational changes in 2006. This report summarizes the operation and outcomes of the program during the summer of 2006. Major findings include reduced expenses by about$3,800.00,with expenses per enrollee down 20%. Enrollments brought in about$7629.00 in revenue with a slightly lower number of children enrolled. Informal evaluations by participants and their parents show positive support throughout the program. The Summary Report contains recommendations for 2007. Anancial Overview-Scandia Activities $12000 t. - a=a 1,000 :. "r a•?e r a. s7' '... $6,000 *.i . Y`-..,W" ' 0 2J06 $3,000 ` 3u „ ad 23°6 it_ l 4�J LVIJ/ Ftve nJe des �orrir 6orM�rt tat Cbst 2006 $7,629.00 $5,654.03 $3,062.50 $(1,087.53) ■2005 $11,054.00 $9,461.92 $2,620A0 $(1,027 92) 1 1 Source of 2005 data: New Scandia Township's Audit Reports and the 2005 Program Budget Summary review to the Town Board Marty McKelvey Report 2 Expenses Direct expenses include printer and website cost, supplies/equipment and staff cost. Expense Overview-Scancia,MV $14,000.00 (h p ovement) $12,000.003° $10,000.00 x« �; 2006 $8,000.00 $6,000.00 ® ' $4,000.00 %i irf f% $2,000.00 Direct Total with Ewes Coordinator Reduction in Expense per Enrollee,Scarxia 3)06 $�qy�''/•y■�■� $30-00 t` .-hs. y� •00$10.00 Direct Expense per Total Exp. per Enrollee Enrollee(34%less) (2 %less) Enrollment and Participation Of the 129 enrolled in the various programs,nearly 60 children were new to the program..According to the registration returns,37 forms were submitted from the brochure, 8 from the website and 28 from the revised copy of the brochure. Sports programs create more interest and offer continued participation. Twelve families with one child were enrolled in more than one camp with the exception of one family participating in five programs. A number of people added much to the program including our Guest Speakers (Bruce the Bug Guy, Micah Scholer from the Raptor Center,and Jacques Deseve,the Voyageur at William O'Brien),and our four Youth Leaders(Rachel Charpentier,Nikki Dupre,Adam Gemuenden,and Olivia Omayayi). 3 Marty McKelvey Report • • • • The program offers a variety of activities and continues to be invaluable to the community. Comments were always positive and the kids had a great deal of fun. The leading activities that kids participated in were Tennis/Archery,Tennis,Cleat Kids and Skateboarding. Violet Shortly coached 48 athletes in tennis_ Two programs showed noticeable declines: Cleat Kids and Sparks,which contributed to a 9-10%reduction in enrollment. Reasons included late release of brochure,revised changes in program offerings,and competition with Chisago Lakes community education program. Detailed Activity EnrOlkin (Scandal - s it 5,.: 'ro..; ,*. ^ �r ,� ern NN p v.: ^fie e• s'?i m �' �. "r thsr Lerie4 aet;AL M 2006 20 7 . • } 2005{ 1 0 '' E> x r RF r A G�rribo.Particp Terris/ Terns aeat Skatebo L.aooss outdoor r;mels Water Sparks S Archery Kids and e Skills mast 05 lAbrics 06 05 erro) 2006 25 23 21 16 12 11 8 7 6 0 16 a 2005 14 12 33 16 14 6 13 0 17 35 0 Recommendations for 2007 While the program was a success for 2006,there are ways the Board might consider to improve the program for 2007. Recommendations for discussion: • Rec. #1—More active promotion of the program by the Parks and Recreation board Such promotion might begin in(April) and consist of hosting a summer program kick- off. • Rec. #2—Improve enrollment in Cleat Kids and Sparks by Publicizing the brochure in early May. Park Chairperson submit lists of past program enrollees. Piogpr�am Coordinator recalls all participants and initiates dialogue for future � , • Rec. #3—Link with existing facilities at the public school Making agreements with Community Education beginning with use of school facilities and initiating a parent advisory board to further support sports/recreation participation. Marty McKelvey Report 4 Summary It was a pleasure to lead and participate more fully in the summer program. Thank you for this opportunity to work with the wonderful people of Scandia. Marty McKelvey Report 5 Meeting Date: 9/19/2006 Agenda Item: 6 e) 5) Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive verbal report on winter recreation facilities and programs from Mike White. Deadline/Timeline: N/A Background: • At the 9/13/2006 work session, the Board requested that Mike White be asked to provide a report on the status of facilities and equipment for winter recreation (including the ice rink, warming house and Zamboni), and the status of activities programming. • Mike will be present at the 9/19/2006 Board meeting prepared to give a report and answer any questions. Recommendation: I recommend that the Board receive the report, and give any direction you may have for staff based on your discussion. Attachments/ • None Materials provided: Contact(s): Mike White, 433-3579 Prepared by: Anne Hurlburt, Administrator (09192006winter_program_report) Page 1 of 1 09/14/06 Meeting Date: 9/19/2006 Agenda Item: 7 Town Board Agenda Report Town of New Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive update on concept of construction of the Willowbrook Community Church on the parcel known as German Lake Estates. Deadline/ Timeline: N/A Background: • Representatives of the church appeared at the 9/5/2006 Planning Commission and Town Board meeting to present their concept. • The church was advised to obtain additional information, and to contact the Carnelian Marine Watershed District, and return with that information. • Addition information received since the 9/5/2006 meeting include a letter from the watershed, information comparing the potential impact of a septic system for a church with single family homes, and information on the builder that the church proposes to use for their project. • The site is in the Agricultural zoning district, which allows places of worship by conditional use permit. • Most of the site is also in the shoreland overlay district for German Lake (1,000 feet from the lake.) The Washington County shoreland regulations, adopted by reference by the Township, do not allow churches or places of worship in any shoreland district. • The shoreland regulations would need to be amended to allow churches before a conditional use permit application, and any other permits needed to construct a church, could proceed. Based on the church's contacts with County staff, it's not clear whether the County would be willing to amendl the ordinance. Another contact will be made prior to the Board meeting to clarify their position on this issue. Recommendation: I recommend that the Board review the additional information provided by Willowbrook Church, and provide feedback on: 1) whether you might support amending the shoreland regulations; and Page 1 of 2 09/15/06 on 2), the suitability of the site for the proposed use and any other comments to help them determine whether to pursue the project. Attachments/ • Letter dated 9/14/2006 from Willowbrook Community Church Materials provided: • Letter dated 9/15/2006 from Carnelian Marine Watershed District, with graphics • Letter dated 9/11/2006 from Frederick Weck, IV • Information from Anderson Builders • Sketch/site plan of New Hope Community Church, Cambridge • Letter dated 9/23/2006 from Willowbrook Community Church • Letter dated 7/24/2006 from STS Consultants • Letter dated 7/24/2006 from MnDOT Contact(s): Brad Reis, Lead Pastor Willowbrook Community Church (651 210-1131) Prepared by: Anne Hurlburt, Administrator (09192006_willowbrook church) Page 2 of 2 09/15/06 Carnelian-Marine Watershed District Scandia Plaza II,21150 Ozark Ave.P.O.Box 188,Scandia,MN 55073 September 15, 2006 Brenda Eklund, Clerk New Scandia Township 15727 209th Street No. P.O. Box 128 Scandia, Minnesota, 55073 Re: CMWD Comments on Willow Brook Church Requested Variance to Shoreland Ordinance German Lake Subwatershed Management Area CMWD Comment No. 06-015 Dear Ms. Eklund: The proposed variance is to construct a Church (a non-residential structure) within the 1000-ft Shoreland Zone of German Lake. Church Pastor Brad Reis presented the concept plan for the proposed development at the CMWD's Monday, September 11, regular board meeting. Detailed design documents have not been provided to date. The following Carnelian Marine Watershed District (CMWD) comments pertain to the referenced variance request and the concept presented by Pastor Reis. The CMWD's primary concern is for the protection of German Lake and potential for weakening protections provided by the shoreland ordinance. Please provide copies of CMWD comments to the Town board and Planning Commission for consideration at their next meeting. 1. The property in question involves the entire property of the German Lakes Estates major subdivision, which was approved and permitted(without variances)by CMWD this year. It is our understanding that this plat has not yet been filed. This should be clarified. Enclosed is the information on the CMWD's Natural Resource Inventory that was provided to the German Lakes Estates Developer. Additional information such as wetlands delineations and undeveloped conditions drainage models that were produced as part of the German Lakes Estates Development could be used for the church development. This information should also be reviewed during the concept phase when sighting proposed church facilities. 2. German Lake is Priority Lake 7.5 in the CMWD,with a water quality rating of"B", and an overall management of"Maintenance". The lake is landlocked and has some very high value resources associated with it. 3. Proposed project requires a permit from the CMWD as it is located in the Shoreland Zone of German Lake, and requires a variance from the shoreland ordinance. The project will need to meet or exceed CMWD requirements. The CMWD would expect a level of detail for the plans similar to the plans prepared for the German Lakes Estates Development. Please make a CMWD Permit a requirement of any variance you may grant for this property. Managers John Bower Richard Bohrer Richard Caldecott Victoria Dupre Steve Kronmiller 430-279:3 433-5461 439-7385 439-8266 433-4042 CMWD - (Comments on Willow Brook Church Variance) 9/15/06 Page 2 4. If the Township decides to allow the requested variance they should consider requiring the following stipulations to mitigate the variance, with the design goal that the proposed church development have less environmental impact than the already approved residential development: a. Set a minimum structure (including future buildings,parking lots and roads) of 725-ft+/- from the OHW of the lake and be clear that no future variances will be granted. b. Recommend the development to be a low impact/conservation type of development. Encourage innovative stormwater management techniques; refer to Minnesota Stormwater Manual for additional information. c. Require that the area included in the lake setback be covered by a conservation/ openspace easement with specific identified uses, and protection of the native vegetation lake buffer, similar to what is provided in a cluster development. d. No further subdivision of the land. e. Any future change in use of the property due to sale or transfer of ownership should be restricted to a church or other residential use. The CMWD Managers did raise a concern about the possibility of the property being converted to commercial or industrial use as a result of a future sale (This topic maybe best handled by the CUP). Please feel free to contact me at (651) 770-8448 if you have any questions on this letter. Sincerely, Daniel A. Fabian, P.E. CMWD Engineer Attachments, cc: CMWD Board of Managers Richard Thompson, TKDA (Scandia Planner) Dennis O'Donnell, Washington County Pag( of 1 .+ • • , glow ► .Disturbed .•. , idwes:.;pond wee'• "° deciduous ••• "••" submerged aquatic wetla '; . 11-25% woodland • impervious ::: :::. ... cover 4 :: .. .� m _�.-a � � _. .. ..ter. Short ,. .... .. ... ii, grasse • ° -, Mixed emergent mar sh Grassland with t .•. seasonally ! • • • d, : . ...."............. ,........... 4 10 /o pa a decid ..,..... mpervious • . trees ... -..... :•• •"" • '- cover ,: ... 7— ) . •.:.......:...... ...... „ ‘ r _ ..„,,.,,„!„,, , 1 . f. .. 0 _ , , . .. 4 r j t i ♦ ♦ • ♦ ♦ • • : • • • • L.. file://C:\Documents%20and%20Settings\Brenda\Local%20Settings\Temporary%20lnternet%20Files\Content.IE5\OD2F SHUV\... 9/15/2006 n / l , of P ......, ,...„,, a., . G - -170 ... e e ___—...... 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''' . .i i. : ., . , \ ,.... , • N. . ..: •' ... , ' ....... -,.. „:..... -....:... • . , 1 . ..' I. \ ''', '-. -... , 1 I 'I I.°' 'I I 1 i., ' i . . . . I 'I li \ --------------....." . \.. `-',..-' ,,,.. . . . . . -., ..... file://C:\Documents%20and°/020Settings\Brenda\Local%20Settings\Temporary%20Internet%20Files\Content.IE5\OD2FSHUV\... 9/15/2006 i I 3 . i, W C C � may u� _,._... Willowbrook Community Church a great place fora fresh start 9.14.06 Re: Forum (9.14.06) From: Pastor Brad and Church Council Dear Council and Planning Commission, As we prepare for our meeting with you on September 19th, we have taken a number of important steps, based on your advisement, to move forward on the potential new construction of Willowbrook Community Church on what is known as German Lake Estates. First, on September 11th we met with the Watershed Committee and gave our proposal to each of the committee members. The Committee found our proposal favorable and made several comments and suggestions, one of them being that at the planning or development stage, just prior to construction, that we would meet with them to make sure that the Watershed Codes are all upheld. In addition, they commented that the location of the church building and parking lot on the blueprint (being over 700 feet from German Lake) would not, in their opinion, directly influence German Lake. A Committee Member did inquire about the comparison between several homes on the German Lake Estates and a church building. Fortunately, we were able to hand to them a letter prepared by Fredrick Weck, IV, Septic Inspector for the town of Wyoming. Upon the review of this letter, the Watershed "hmmittee found his opinion helpful and insightful. 'recondly, (as mentioned above) wfe met with Fredrick Weck, IV and he prepared the letter that you have before you. His summary (found in the fourth paragraph) states, "...it (the church) should have less of an impact than the three homes that could be built on the same parcel." As a Church Committee, we found his opinion informative. Fredrick was recently involved with Maranatha Church in Wyoming, a church of about one thousand attenders, setting up their present septic system. It is also interesting to note that a church septic system is constantly being monitored by the Minnesota Department of Health, whereas home wells would not be monitored as such. Result: Far safer management and protection for the land and community. Thirdly, I have been in contact with Larry Fredlund, the Chief Building Designer of New Hope Community Church in Cambridge Minnesota. As mentioned at our last meeting, New Hope Church will begin construction on a parcel of land that is located near Lake Skogman in Isanti County. Isanti County has given their approval of this plan and we are now anxiously waiting the minutes of their meetings with the County so that we can gain additional insight for Willowbrook's Special Use Permit for our location. Enclosed is a brochure of their plans and layout. You will notice on the bottom right picture that the lake is near the building (I was told 450 feet). And finally, our Willowbrook Council has narrowed our building search to the selection of Anderson Builders. Anderson Builders is a highly reputable builder that has built and designed many churches throughout the metro area. We have met with Greg Anderson, the President of Anderson Builders, and he has suggested joining us at our October meeting with you to get more insight as to what is needed to advance us forward. We believe that you will enjoy getting to know Greg and his expertise in church design. (A sample of his work/credentials has been included). Again, I'm personally looking forward to my time with you on the 19th and have no doubt that our time will be ^rofitable. If there is anything you need from me prior to our meeting, please feel free to contact me at 1.210.1131. Warmly, Pastor Brad i /"*.c.N /1 7044t ?Prate,/ 7665 Wyoming Trail, Wyoming, MN 55092 Phone (651) 462-4947 Fax (651) 462-3938 September 11, 2006 RE: Willowbrook Church Septic System To Whom It May Concern: I have been asked to give an opinion of the impact the proposed Willowbrook Church's septic system will have versus the impact that homes will have on the same property. It is my understanding that the proposed church is approximately 20,000 square feet in size and will be located on a thirty-eight, acre parcel. It is also my understanding that if the parcel were to be subdivided under current zoning that three homes could be built on the subdivided land. In my experience septic systems for new homes are typically designed for a minimum of 4 bedrooms, or 600 gallons of septage per day (150 gallons per bedroom). With water use of 600 gallons per day, per home, the three homes septic systems would be designed to treat a total of 1,800 gallons of septage per day. The University of Minnesota's Onsite Sewage Treatment Program Professional Workshop Manual estimates that a church will use 0.14 gallons of water per day per member. The manual also estimates an additional 0.14 gallons of water per day per Sunday school student, and an additional 1-gallon of water per day for each kitchen meal served at the church. In order to reach 1,800 gallons per day the church would need to serve 1,000 meals, have 2,857 members, and 2,857 Sunday school students. It has also been my experience that the Manual tends to underestimate church water use. If the Manual's estimates were quadrupled it would result in 250 meals served, 714 members, and 714 Sunday school students per day. On a daily basis the church and the three homes will probably not reach the estimated design capacities. The design estimates do provide a valid comparison between the uses though. Although I do not know how large the Willowbrook Churches congregation is, nor how they intend to use the facility, until they begin to use the facility at its maximum daily septic system capacity it should have less of an impact then the three homes that could be built on the same parcel. Other considerations include the maintenance of one septic system versus three septic systems owned by three different individuals, and that the well for the church will be monitored by the Minnesota Department of Health as a public water supply, whereas the homes wells will not be monitored as such. If you have any questions I can be reached at (651) 462-4947 between the hours of 8:00 a.m. & 4:30 p.m., Monday through Friday. Sincerely, Frederick E. Weck, IV Building Official #1825 Septic Inspector, MPCA#5199 Town of Wyoming About Anderson Builders Anderson Builders was formed in July of 1999 as a commercial builder, general contractor, construction manager and development manager. Since the firm's inception, Anderson Builders has grown through a philosophy of providing exceptional service to its clients through excellent methods of planning and executing design-build construction and real estate development projects. We approach every project with our clients ultimate business objectives in mind, and form a specific plan of work and approach that best serves to help meet those objectives. ittA a -`"� Anderson Builders' project team is comprised of 18 industry A= professionals including Project Managers, Project Assistants, Field Superintendents, Specialty Tradespeople, and Accounting Managers. Anderson Builders' team members bring more than 125 years of industry experience constructing commercial development projects across varying product types ranging in size from $50,000 to more than ¢ _. $100 million in construction value. The experience and tenure of the Anderson Builders' team offers our clients a uniquely personal level of service combined with industry leading expertise. - rx5 x ' t. Experience has proven to us that a successful 4111 �qm ii construction project is a collaborative effort which a_t„ ; requires teamwork, fairness, honesty, and integrity by all team members to provide a cost effective 1 --lib `"'� �r' facility that exceeds our clients ' expectations. ......, ANDERSON P9BUILDERS Comprehensive Project Management Services .• p•-• Development Services We realize that managing the development of a new facility can be overwhelming for those who are not familiar with the commercial design and construction industry. We have the necessary experience and knowledge to assist you with every component of your real estate venture. We can assist you with designing and renovating your existing space or relocating your entire operations. We welcome the opportunity to establish an early relationship with our clients during their facility renovation, expansion, or relocation projects. This gives us the ability to understand our client's specific needs and challenges and, in turn, assist them through the early stages of site selection, feasibility, land purchase, municipal approval negotiations, and facility design management. We will provide feasibility studies related to actual land purchase value as it relates to its development cost. We can assist with facilitating discussions and approvals with the respective municipality's staff members, planning commissions, and city councils. We will provide project design management services in order to balance improvement costs with long-term facility value. Pi"ANDERSON BUILDERS Comprehensive Project Management Services , , (. P•-• "0-N Greg Anderson President Background Affiliations and Volunteer Activities Greg has over 21 years of experience coordinating a Minnesota Construction Association(MCA) variety of design-build development and • Better Business Bureau(BBB) construction projects. As Owner and President of • Council of Growing Companies, Minnesota Chapter Anderson Builders, Greg is responsible for the overall operation of the business, including all design • Construction Specifications Institute(CSI) management and construction activities, and for the National Association of Industrial&Office Properties development of new business relationships. During his (NAIOP) career, Greg has been responsible for the design and A Better Chance(ABC)Foundation,Edina,Minnesota construction of approximately 8,000,000 square feet of Capital Improvement Committee Chairperson— construction projects spanning a wide variety of facility Colonial Church of Edina types with costs in excess of$500,000,000.00. Education Professional Experience • Loyola College; Baltimore, MD MBA Studies-finance concentration .• Anderson Builders, President/Owner . Iowa State University;Ames, IA St. Louis Park, Minnesota,8/99—Present Bachelor of Science in Construction Engineering o Welsh Construction Corp.,President • North Iowa Area Community College; Mason City, IA Bloomington, Minnesota. 1994-1999 Associate of Arts in Engineering • Ryan Companies, Inc., Project Manager Minneapolis, Minnesota. 1991-1994 o Laukka Development, Vice President Select Projects Edina, Minnesota. 1990-1991 Siemens Electric Project Executive • Cabot, Cabot,&Forbes, Project Manager 136,00 S.F.Renovation of Class A Office Space Boston, Massachusetts. 1987-1990 30,000 S.F. Lab/Testing Space • HCB Contractors,Project Engineer Two Data Centers Baltimore, Maryland. 1984-1987 Extensive Mechanical and Electrical Build-out Accomplishments Minnetonka, Minnesota Nystrom Building Products • Anderson Builders placed 2nd in the Minneapolis/St, Paul Project Executive Business Journal's 50 Fastest Growing Private Companies 16,000 S.F. Design/Build Renovation for 2003; revenues for Anderson Builders increased at a Office and Manufacturing Plant Updates rate of 502%from 1999 through 2002. Mount Olive Lutheran Church • While President of Welsh Construction,Welsh placed 8th in Project Executive the Minneapolis/St Paul Business Journal's 50 Fastest 35,000 S F. Expansion Project GrowingNew Sanctuary Facility, Expandable to 800 Seats-Phase I Private Companies for 1998; revenues for Welsh New Adult and Youth Classrooms Construction Corp.increased at the rate of 485%from 1996 through 1998. NovaCare Rehabilitation Project Executive 3,500 S.F. Medical Tenant Improvement Osseo, Minnesota MANDERSON BUILDERS Comgrehensn c Project Mamkgement Serve /'N Greg Anderson President Select Projects, cont. Oak Hill Office Building Brooklyn Park Interstate Center Project Executive Project Executive 16,500 S.F. Medical/Office Building 92,000 S.F. Industrial Project Redevelopment of a Federal Super-Fund Site Brooklyn Park, Minnesota Heritage Christian Academy Cub Foods Grocery Store Project Executive Project Executive 14 Acre Development 68,000 S.F. Grocery Store 76,000 S.F. Design Build Private Christian School Edina, Minnesota Maple Grove, Minnesota US Bank Operations Center Global North Project Manager Project Executive 360,000 S.F.Data Storage and Control Facility 92,000 S.F. Retail Showroom/Office/Distribution Center St. Paul, Minnesota Curved Walls Exterior/Interior Fox Hill Village Precast/Metal Panel Building with Structural Steel Frame Project Manager Elaborate Finishes Throughout Aggressive Winter Schedule 750,000 S.F.Continuing Care Retirement Community Westwood, Massachusetts Bethany Academy Project Executive 250 West Pratt 63,000 S.F. Design/Build Private Christian School Project Engineer Bloomington, Minnesota 425,000 S.F. Office Towers and Interiors Baltimore, Maryland Rixmann Company Headquarters Project Executive US Automated Warehouse 12,000 S.F. Corporate Headquarters Facility Project Manager Burnsville, Minnesota 110,000 S.F.Automated Storage/Retrieval Facility New Brighton,Minnesota Church of the Open Door Development Manager Minneapolis Children's West 112,000 S.F.Worship/Community Center Project Manager Maple Grove, Minnesota 38,000 S.F. Outpatient Surgery Center Minnetonka, Minnesota Lenexa Interstate Center Project Executive 2 Building Industrial Developments, 177,753 S.F. Lenexa, Kansas Urbandale Business Center Project Executive 115,000 S.F. Industrial Project Urbandale, Iowa Manufacturer's Services Limited Project Executive 154,265 S.F.Computer Assembly Facility Arden Hills,Minnesota ANDERSON PIIIBUILDERS Comprcticomr Project MiaotgentcnrStrvicet fir. fi `-- - r<,k -0,cam v Alan '.I r� F'4.:-= I%!i A MII� _ A , •.. •- .. r.lam _ -- • -(C_ _ �� - • rid x a.• �►.� .�j 1 4_ Lam ....SUJI' ,'''' '.'- '-'r--- -- '-'%re,' ..,.. ....f/ ' -.' Pir.'- '( 4 l'ik‘\1,\\ Ai.il v YY 1k I rk ' 1 ,i' \k/'It_ , i I �i' n,1 1 !I 1 ���'.,1 0 ‘ 0 \\' \ H 1 / PHASE I — . - :..�- i 1 1 ;r -,- +' A Drop off/CoveredWalk9 I °J I j 0 °1 �_ B Entry/Lobby I I,'_ `�r �,-i -f �! wl�l �" �r�� C Fireside Cafe r i11,\'. L. 1 . . �� '' ' E ] B � D Educational Wing t, �� irs��ar�aywml "erM� . it- . IARE +:� ��a4a4`�4'i*�i!�s�!�.���� E Courtyard �, , •4 +i . w - }. r_--__ • F Admin/Library r; tl�te - ! --< . fig�°I A� t /• a is , 9, ' j G Kitchen/Support / I� •— : ,. ,/• I �IIIIIIIRll► 9111 `:144._i H 700 Seat Multipurpose ti� " 1 - H - /alI tdl i I II�IIIN�HIIIIIUiI _' ! Future Expansion v9j . ,. I ii Ill IP - dj A Amphitheatre s � 'I - __ __' / B Boardwalk/Dock 'Co - / ' �_T_ ___ C Out-Lot Options L— G lit D Existing Lot ! + '+;`, y -. �' �-------JE Future Lot Options Y\ TuaE F Fields \ / / - G Gazebo �� H Trails PHASE II 1 Drop off This 50 acres of land is located east of Cambridge on the 2 Entry/Narthex corner of Vickers Street and Hwy 95.This land allows us to 3 1,300(2,500 shown)seats grow into the future!There are 33 acres for building and J4 Building Support parking,with acreage for sports fields,playground,an 5 Plaza/Outdoor Stage outdoor wedding facility,sledding hill, amphitheater, 6 Future Expansion camp sites and recreation on Lake Skogman.It's beautiful! t.....'N I''''N "•-•N CI.3/ oefU '/ < IVillowbrook Community Church a great place for a fresh start 8.23.06 From Pastor Brad Lead Pastor of Willowbrook Dear Members of the Council, On behalf of Willowbrook we appreciate the opportunity to appear before you on September 5th to present an exciting opportunity for our church, as well as New Scandia. I have written to you in order to debrief you on what has taken place over the past few months in hopes that it might help our time together. Enclosed is a preliminary drawing from Doehrmann Architect that lays out a potential plan for a church building on the current property of Kevin and Sue Nickelson. This parcel of land was brought to our attention several months ago by a member our Search Committee. Since this time we have completed several steps to advance our interest in this property. First, we completed a Phase I Environmental Study (enclosed) that turned up no issues with the land as it pertains to building. )ndly, MN/DOT has met with us to determine access to the property from 97. As noted in their letter (enclosed), they have agreed access to the land and have even commented to us that in May of 07 Hwy 97 will be resurfaced from Forest Lake (35 W) into New Scandia. They spoke to us about coordinating our efforts at that time for a left hand turn lane. Thirdly, Willowbrook completed a successful Financial Campaign in which we raised enough money to fund the purchase of this land. Willowbrook started six years ago with a total of 27 adults. Today, over 500 people are calling Willowbrook their home, many who live in the Scandia - New Scandia area. Obviously, there is great excitement among those at Willowbrook and they are anxiously awaiting the results. And finally, we have been in contact with Washington County and have reviewed with them the Shoreland Management Codes to determine what is allowed or permitted on this particular piece of parcel since it borders German Lake. In our discussions together, there has been no ruling on their end as of yet because of the general nature of how to classify a church. Namely, every church in Minnesota that has ever been built (residential, commercial, agricultural, etc.), always builds under a "special use permit." In other words, the State of Minnesota does not view a church as a commercial building - but instead they allow it to operate in residential, commercial, and agricultural surroundings. In fact, over 70 percent of all churches today are built in residential areas — with a special use permit. This is what makes this particular piece of property (Nickelson) interesting because of the setback (1000 feet) code for all of those "outside" of residential, with several exceptions listed. The case that we would be making is that our church would continue to pursue a special use permit toward this "residential" piece of land because of the nature of how all churches in Minnesota are defined by the State. Interesting enough, Isanti County (which has the same 1000 foot setback) just allowed New Hope Church of Cambridge to begin construction of their church 450 feet from Skogland Lake based on the same review of chi'rches and how they are defined and zoned. A special variance was given by the City and County and c truction is soon to begin. Our meeting together on the 5th will be extremely helpful and insightful to all of us involved because it does represent some important landmarks as to how New Scandia defines churches — especially as it relates to a special use permit in a residential zone —which includes this parcel of land. '.#8? We have enclosed a preliminary drawing of a "potential" placement of the church based on the elevations and natural water flow levels. The distance from the lake to the back side of the building, which includes parking lot, is approximately 750 feet. It is our belief that such a distance would give adequate protection to the lake while affording a great sense of open space and aesthetic appeal to the community. As a church we are very excited about the potential opportunity to have our church reside in the New Scandia area. While naming our church, we intentionally placed the word, "community," into our title to convey to those around us that we desire nothing more than to partner a strong community together that we all can be proud of for years to come. Again, I want to personally thank you for your time in this matter. We are looking forward to meeting with you on the 5th and on hearing your thoughts or insights on this potential opportunity. Serving Him with You in Mind, • Brad Reis Pastor of Willowbrook Community Church Ig51 5T5 CONSULTANTS STS Consultants,Ltd. 10900-73rd Ave. N.,Suite 150 Maple Grove, MN 55369-5547 763-315-6300 Phone 763-315-1836 Fax July 24, 2006 Pastor Brad Reis Willowbrook Church 5018 - 200th St. N. Forest Lake, MN 55025 Re: Phase I Environmental Site Assessment— Proposed Willowbrook Church • in New Scandia Township, Minnesota; STS Project 200604835 Dear Pastor Reis: STS Consultants, Ltd. has completed the Phase I Environmental Site Assessment (ESA) for the above-referenced site. The purpose of the Phase I ESA was to evaluate the potential for contamination to have occurred on the site. The results of the Phase I ESA showed no evidence of recognized environmental conditions, as defined by ASTM, in connection with this property. In addition, no off-site environmental sites with potential to impact the project site were identified. We appreciate having the opportunity to be of assistance to you on this project. If you have any questions or require further assistance, please feel free to contact us at 763-315-6300. Sincerely, STS CONSULTANTS, LTD. G , (Anth y . Coryel 'ect M_.,.ger Robert . D=' root, 'G PE Prin '•a 'nginee AJC/dn Enc. O R6200604835-1.DOC THE INFRASTRUCTURE IMPERATIVE r 0„NNEsor9yo Minnesota Department of Transportation 1��1ti Metropolitan District 40 )-0 ,t.,k' Waters Edge 1500 West County Road B-2 Roseville MN 55113-3174 July 24, 2006 Brad Reis 5018 200th Street N Forest Lake, MN 55025 SUBJECT: German Lake Estates,Mn/DOT Review PRE06-009 N of TH 97, East of Manning Trail New Scandia Township, Washington County Control Section: 8212 Dear Mr. Reis: Wayne Lemaniak and I appreciated the opportunity to meet with you on July 13th to discuss access for the proposed church. Per our discussion, this letter is intended to document the comments made at the meeting. This letter is preliminary and does not constitute an official review from our agency. When this development progresses further though the planning process an official Mn/DOT review, which evaluates all aspects of the development from drainage to plat review, will be required. It is our understanding that the proposed roadway connection from Manning Trail to the German Lake Estates will not be constructed with the current proposal. Therefore, with no access options to the local roadway system, the access onto TH 97 (Scandia Trail) would be allowed. If the roadway connection from Manning Trail were to extend to this parcel in the future, then access for the church should be relocated to the local road. For safety reasons, both right and left turn lanes are required. As discussed, it makes sense to coordinate the construction of the turn lanes with our TH 97 mill and overlay project. The estimated letting date for the mill and overlay project is May, 2007. Thank you for your early involvement with our agency. Please feel free to contact me with any questions at (651) 582-1548. • / Sincerely, Tod Sherman, Planning Supervisor • September 19,2006 New Scandia Township business meeting was called to order at 7:30 p.m.by Chairman Dennis Seefeldt. The following were in attendance: Chairman Dennis Seefeldt,Vice-Chairman Michael Hinz, Supervisors Michael Harnetty,Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt. PUBLIC FORUM There were no comments presented to the Board. CONSENT AGENDA Nancy Madden made a motion to approve minutes from 8-15-06 Reconvened Annual Meeting,Town Board 8-15-06 and 9-05-06,Town Board Workshop 9-13-06,Town Board and Planning Commission Workshop 9-13-06.Blair Joselyn seconded the motion and motion adopted unanimously. Michael Hinz made a motion to approve the following Treasurer's Report: Beginning Balance 8/01/06 2,124,298.89 Receipts 31,279.70 Expenditures -685,632.84 Payroll 13,043.14 698,675.98 Adjustments (Bank Charges) 38.75 • Ending Balance 8/31/06 1,456,863.86 Michael Harnetty seconded the motion and motion adopted unanimously. Michael Hinz made a motion to approve the payment of vouchers.Nancy Madden seconded the motion and motion adopted unanimously. PARKS AND RECREATION COMMITTEE Deb Campobasso, Chair of Parks and Recreation Committee,was present to discuss the Committee's report. The Park and Recreation Committee has recommended that the Board consider increasing the park fee requirement to $5,000 per lot or 10%of buildable land, or a combination of fee/land.New Scandia Township currently charges a cash park dedication fee of $1,500 per lot.This proposed fee of$5,000 would be among the highest in the 7-county metro. Discussion involved how to label this a justified increase.There must be a budget in place for a Capital Improvement Plan. The use of the fee must go towards park land acquisition or park development,not operating expenses or park maintenance.The current average value of land lies close to$11,000 to$13,000 per acre. It was stated that the higher park fee could lead to arguments with developers. A committee consisting of Deb Campobasso, Supervisors Harnetty and Joselyn, Administrator Hurlburt,will meet to further study this issue and report back at the October 17"'Town Board meeting. Ms. Campobasso also addressed the need to fill three openings on the Park Committee.The Town Board directed staff to advertise for applicants to fill the vacancies. A notice will be placed in the Country Messenger and also on the website. Interviews with the Town Board are tentatively scheduled for October 17, 2006. New Scandia Town Board September 19,2006 Page 2 In other Park business, the Summer Activity Report has been received by the Committee and will be reviewed at the October 2"d Park meeting,with a report to be given at the Oct. 17th Town Board meeting. Trail improvements continue at the Wind in the Pines Park. Volunteers are continuing with the clean up of Lions Park.Piles of brush will be burned this winter.Ms. Campobasso summarized the Taco Daze participation: 20 teams registered for the Dodgeball Tournament; Scandia Area Athletics(booster club to the Park and Rec Committee) sponsored a batting cage; Parks and Trails subcommittee attended a booth to gain feedback on the three development plans for Lions Park. DEPUTY CHRIS HOWARD Deputy Howard was present to report on Police activity. Deputy Howard is making arrangements with the Washington County Sheriffs Department to place a portable speed limit device on Olinda Trail,north of Highway 97, where the limit drops to 40 mph. There has been a minor rash of mailbox damage along 177th Street and Old Marine Trail. Deputy Howard reminded residents to report any observances of suspicious activity. Supervisor Seefeldt stated a concern of many citizens on the high frequency of drivers that pass along the right shoulder of the road.Deputy Howard commented that this is a problem, and that perhaps MN DOT can look into the posting of NO PASSING ON THE RIGHT signs along Highway 97. FIRE DEPARTMENT No report was received from the Fire Department. TOWNSHIP ENGINEER 2006 Culvert Replacement Project Town Engineer Tom Peterson presented bids for the 2006 Culvert Replacement Project. At the September 5,2006 Town Board meeting,the decision to award the contract to low bidder Jay Bros. Inc. was tabled. Jay Bros., Inc. is currently on the MN Department of Administration debarment list.Mark Jay, CFO of Jay Bros.,was present to explain the situation.The company is on the debarment list due to a financial situation,not due to the quality of the work. The company is currently stable,and has presented a bid security along with their bid for the culvert project. Town Attorney Dave Hebert further explained that if state funds are not involved with a project, the Board may make a decision to award to the lowest responsible bidder, even though the state lists the company as debarred and there is not an issue with the quality of their work.The Board may make the decision using"rationale within reason"to determine a responsible bidder due to experience and the quality of work. Michael Harnetty made a motion to award the 2006 Culvert Project to Jay Bros.,Inc. at a bid of$100,334.00, along with an alternate bid of$4,900.00 to repair a culvert on Quinnell Avenue.Dennis Seefeldt seconded the motion and motion adopted unanimously. Olsen-Sandgren-Hawkinson Storm Sewer Improvements Project Mr. Peterson presented bids for the Olsen-Sandgren-Hawkinson Storm Sewer Improvements Project: Contractor Bid Amount Low Peterson Excavating, Inc. $65,810.50 #2 Dresel Contracting,Inc. $66,370.00 New Scandia Town Board September 19,2006 Page 3 #3 Jay Bros., Inc. $73,437.75 #4 Gustafson Excavating,Inc. $75,217.00 #5 Nadeau Excavating, Inc. $85,800.00 #6 Wipper Backhoe&Bobcat Services $97,860.00 #7 Miller Excavating,Inc. $98,126.00 #8 New Look Contracting, Inc. $138,624.50 Nancy Madden made a motion to award the Olsen-Sandgren-Hawkinson Storm Sewer Improvements Project to Peterson Excavating,Inc.in the amount of$65,810.00.Blair Joselyn seconded the motion and motion adopted unanimously. The Township received a Wetland Improvement Permit from Washington Conservation District as related to this Storm Sewer Improvement project.This project proposes to fill 203 square feet of a Type 2 wetland.Jyneen Thatcher,Wetland Specialist with Washington Conservation District,recommends approval of the permit application. Michael Hinz made a motion to approve the WCA permit application.Nancy Madden seconded the motion and motion adopted unanimously. 2007 Road Improvement Project Mr.Peterson requested direction from the Board on several questionable roads that are listed on the 2007 Road Improvement Plan. 197th Street/Quint Avenue will require rock excavation to widen the road to 18' with 2' shoulders; reduce the current 10% grade; install a 400' length of guardrail.The bluff will require bank stabilization. 205th Street to the Log House Landing boat ramp is narrow with steep slopes and wetlands on both sides. Permission to improve will require permits from the DNR and the National Park Service. Ostrum Avenue is a soft,narrow road that will need subsurface work. This road falls into the Marine WMO jurisdiction. Supervisor Harnetty questioned if some roads are not suitable for paving. These roads should be designated. A timeline for the project was discussed. A feasibility report will be presented at the October 17, 2006 Town Board meeting. A Public Information meeting will follow in November. A Public Improvement Hearing can then be scheduled. Engineering Update Mr.Peterson reported on the state of Wild Bush Acres. The developer re-established erosion control measures in early September,with a notice sent to have all improvements done by September 30,2006. Additional work on the ponds has yet to be done. A review committee consisting of Administrator Hurlburt,Engineer Peterson and Town Attorney Hebert will meet to go over current Letters of Credit being held with developers. Mr. Peterson has instructed Roger Rydeen to repair the settlement at 199"'and Parkview. This repair would also be to re-bar in the culvert. New Scandia Town Board September 19, 2006 Page 4 TOWNSHIP ATTORNEY Town Attorney Dave Hebert presented a resolution to call for a public hearing to vacate a part of the drainage and utility easement in Lot 4,Block 1,Hawkinson Business Park. The septic mound for the new Prairie Restoration building has been constructed within the easement. Engineer Peterson has reviewed the drainage patterns on the lot and found no particular concerns. Blair Joselyn made a motion to adopt Resolution 9-19-06-01 Calling for a Hearing on Vacation of Drainage and Utility Easement.Michael Hinz seconded the motion and motion adopted unanimously. The public hearing will be scheduled for October 17, 2006. TOWNSHIP ADMINISTRATOR Audit Services Town Administrator Anne Hurlburt recommended to the Board to approve the agreement contract with Eide Bailly,not to exceed$15,500, for audit services for the year ending December 31, 2006. Nancy Madden made a motion to approve the Letter of Agreement with Eide Bailly for audit services for 2006.Michael Hinz seconded the motion and motion adopted unanimously. Township Clerk Nancy Madden made a motion to approve the appointment of Anne Hurlburt as New Scandia Township Clerk.Michael Hinz seconded the motion and motion adopted unanimously. Deputy Clerk Brenda Eklund administered the Oath of Office to Administrator Hurlburt. Audio/Visual System for Board Room A letter from Lakes Area Community Television was presented summarizing the trial tapings that were performed of Town meetings for possible airing on the local cable access channel. Audio quality was low but adequate.They recommended that the Town invest in a PA system and audio board to provide for better sound quality for the audience as well as on television. Mike White, Township representative to the Cable Commission,was present to discuss the matter. The consensus of the Board was to obtain proposals for an audio/visual system in the Board room. A decision on a sound system will be investigated first,with discussion on the taping of meetings to follow at a later date. Summer Activities Program Marty McKelvey, Summer Program Coordinator,was present to report on the participation and financial overview of the summer activities program. Tennis/Archery was the leading program based on participation numbers.The Board commended Ms.McKelvey on running the program. The Board suggested obtaining feedback from families that participated.The Board suggested that Ms. McKelvey meet with the Park and Recreation Committee to outline goals and objectives for future programming. The Park and Rec Committee will review the Program Summary and report back to the Board on October 17th. A decision to continue with an activity director for future programs will also be discussed at that time. New Scandia Town Board September 19,2006 Page 5 Winter Recreation Facilities Mike White was present to report on the status of the ice rink and equipment for the winter season. Mr. White is in the process of replacing five sheets of plastic along the rink wall and preparing the surface for flooding. Supervisor Harnetty observed that the use of plastic on the boards appears to be a problem. Mr.White was directed to gather proposals for the replacement of the boards,possibly with a plastic laminate. A suggestion was also made to install netting along the east edge of the rink to protect the free-skate rink from stray pucks. WILLOWBROOK COMMUNITY CHURCH Pastor Brad Reis,Willowbrook Community Church,was present to update the Board on the concept of constructing a church on the parcel known as German Lake Estates; forty acres on the south end of German Lake. This would require a variance, as the building lies within 1000 feet of the lake that Washington County has in place for Shoreland Overlay. Additionally,Washington County does not allow places of worship in any shoreland district. Pastor Reis had met with the Carnelian-Marine Watershed at their September 11,2006 Board meeting. Comments from the Watershed indicated that a permit from CMWD would be required. In addition,the Town should consider conditions in which the proposed church development has less environmental impact on the area than the already approved development known as German Lake Estates. Discussion among the Board considered the possibility of amending the land use code to list a church as an approved use within the shoreland overlay. A study of the current rationale of omitting a church from the shoreland overlay would need to be done. Administrator Hurlburt will address this issue with Washington County Land Management when Ms.Hurlburt meets with the department later in the week. Following Ms. Hurlburt's meeting,this issue will be further discussed with the Planning Commission. Nancy Madden made a motion to adjourn the meeting and the meeting adjourned at 9:15 p.m. Respectfully submitted, Vytouti_d Brenda Eklund New Scandia Township Deputy Clerk New Scandia Township Memo To: Scandia Town Board From: Anne Hurlburt, Administrator Date: 09/14/06 Re: MEETING REMINDER New Scandia Town Board and Comfort Lake/ Forest Lake Watershed District 6:30 p.m. Wednesday, September 20, 2006 Scandia Community Center Attached are copies of recent correspondence between the Township and the Comfort Lake/ Forest Lake Watershed District. Please let me know if there is any other information you would like staff to provide to assist with your discussion. -71 Comfort Lake/Forest Lake Watershed District 220 North Lake Street Forest Lake, Minnesota 55025 Administration/Legal: Paul R. Haik, Esq. Krebsbach and Haik, Ltd. 225 South Sixth Street,Suite 4320 Minneapolis, Minnesota 55402 612.333.7400 September 11, 2006 Re: Meeting with Bone Lake Association and New Scandia Town Board Dear Association and Town Board Members: The Managers invite you to meet on Wednesday, September 20, 2006, at 6:30 p.m., at the New Scandia Township Offices, New Scandia Community Senior Center, 14727 209th Street, Scandia, Minnesota 55073. At the meeting, the Managers would like to discuss with you the restoration of Bone Lake. Please respond to Sue Whitfield at 612.333.7444 or swhitfield@haik.com if you plan on attending. Sincerely, COMFORT LAKE FOREST LAKE WATERSHED DISTRICT Cc: Board of Managers Board of Managers John T. Lynch—President Jackie A. Anderson—Treasurer Richard P. Damchik—Secretary Dennis G. Larson—Manager Jon W. Spence—Manager KREBSBACH HAIK Your legal resource. September 14, 2006 Brenda Eklund, Admin. Asst New Scandia Township Offices New Scandia Community Center 14727 209th Street Scandia, MN 55073 Re: Meeting with Bone Lake Association and New Scandia Town Board Dear Brenda: This is a reminder that the Comfort Lake Forest Lake Watershed District will be meeting with the Bone Lake Association and members of the New Scandia Town Board on Wednesday, September 20, 2006, at 6:30 p.m. at your offices and that you were going to notify the members of the Town Board. The attached invitation has been sent to the members of the Bone Lake Association. If you have any questions, please contact me at 612.333.7444. Sincerely, • KREBSBACH AND HAIK, LTD. Bye, L) _. Susan C. Whitfiel aralegal Enclosure RECEIVED SEP 1 5 2006 NEW SCANDIA TOWNSHIP July 21, 2006 Mr. John T. Lynch Comfort Lake/Forest Lake Watershed District 220 North Lake Street Forest Lake, MN 55025 Dear Mr. Lynch: New Scandia Town Board made the following motion at the July 18, 2006 Board meeting: Michael Hinz made a motion to direct the Bone Lake Association to meet with the Comfort Lake/Forest Lake Watershed District to discuss the schedule of restoration of Bone Lake. New Scandia Town Board to be included in this meeting. Dennis Seefeldt seconded the motion and motion adopted. The water quality of Bone Lake is an important topic to the Board and they thank you for keeping them informed of the work being done in regards to this issue. I have contacted Beryl Halldorson of the Bone Lake Association in regards to setting a meeting. Please contact the Town office at (651) 433-2274 when a meeting date has been established. Thank you. Sincerely, Brenda Eklund New Scandia Township Deputy Clerk Comfort Lake/Forest Lake Watershed District 220 North Lake Street Forest Lake, Minnesota 55025 Administration/Legal: Paul R. Haik, Esq. Krebsbach and Haik, Ltd. 225 South Sixth Street,Suite 4320 Minneapolis, Minnesota 55402 612.333.7400 June 27, 2006 Ms. Brenda Eklund New Scandia Township Deputy Clerk Town of New Scandia 14727 209th St.North PO Box 128 Scandia, MN 55073 Re: Water Quality of Bone Lake Dear Ms. Eklund: Enclosed is a chronology for Bone Lake developed to orient the work of the Managers to improve recreational and other important uses of the lake. The chronology shows the many plans and ordinances which are necessary components to improving the quality of Bone Lake. Changes in lake water quality will require an integrated, uniform approach. In order to pursue an integrated, uniform approach to improving Bone Lake, the Managers outlined a schedule; a copy is enclosed. The schedule sets forth the various State agency strategic plans and assessments to be made in the upcoming years. Successful restoration of Bone Lake must take these plans and assessments into account. In order to assure meaningful pursuit of the schedule, the Managers adopted a budget and work plan encapsulated in the phrase "focus for success". The broader vision for this focus is the theme of"Conserving Landscapes and Restoring Waters to Envision a Balance of Nature". The key component of the budget is in-lake water quality analysis and projects essentially to reducing in-lake phosphorous concentrations to a range of 27 to 30 ug/1; a range significantly lower than the MPCA use support target for partial support but above the theoretical pre-settlement or minimally impacted conditions. A chart illustrating this range is enclosed. Board of Managers John T. Lynch—President Jackie A. Anderson—Treasurer Richard P. Damchik—Secretary Dennis G. Larson—Manager Jon W. Spence—Manager Ms. Brenda Eklund June 27, 2006 Page 2 The Managers have awarded the contract, for more than $200,000, to commence the in-lake water quality analysis. Wenck Engineering is now working on that analysis. The analysis will become the basis for basic water management projects which can be funded by the District. Those projects are expected to commence promptly upon completion of the in-lake water quality analyses. The contract is based upon the aerial photography and topographic survey and hydrologic and hydraulic computer model developed by the Managers in the period 2002 to 2005, following approval of the water management plan of the District by the Board of Water and Soil Resources. The Managers share the urgency expressed by the Town of Scandia and had proposed to meet with the Town last autumn. The meeting was delayed at request of the Town Clerk due to incorporation issues. The Managers renew their willingness to meet and present in greater detail the work plan and results of prior analysis. If you have any questions,please contact me. Sincerely, COMFORT LAKE FOREST LAKE WATERSHED DISTRICT By !` �� John T. Lynch, 'rmman /,( Enclosures Cc: Board of Managers BONE LAKE C;HKONOLOGY Among the specific purposes for establishing watershed districts are the purposes:to control or alleviate soil erosion and siltation of watercourses or water basins,and to protect or enhance the water quality in watercourses or water basins. Moody Lake was found to contribute • 59%of the phosphorous. .. .. The order establishing the Comfort Lake Forest Lake Watershed District contemplated improvements to provide a Trans aren decreases of. ••means to control pollution and to control growth of nuisance algae and other undesirable organic matter in the lakes and . Two options:Reduce the phosphorous p •.watercourses within the District. loading by A to a rate of 4 to 5 grams/m2/yr,reduce 1ft for Bone Lake were estimated for 100%urbanization. retention time to.37 years. Unless measures are taken to slow this In light of these findings,a accelerated rate of eutrophication,the water quality of key recommendation is tro prevent further • PROJECTS load increases through regulation of future AND RULES WHICH this lake will further deteriorate. Minimum treatment.Any person authorized to maintain a new or expanded discharge of sewage,industrial waste,or land development throughout the 'other waste,whether or not the discharge is significant,shall comply with applicable effluent limitations and water quality standards ' REDUCE IN-LAKE wa• tershed. of this chapter and shall maintain all existing,beneficial uses in the receiving waters. PHOSPHOROUS CONCENTRATIONS TO ENHANCE Additional requirements for significant discharges.If a person proposes a new or expanded significant discharge from LAKE WATER • FLWMO either a point or nonpoint source,the agency shall determine whether additional control measures beyond those required for TO MAINTAIN • minimum treatment can reasonably be taken to minimize the impact of the discharge on the receiving water.In making the decision, FULLY SUPPORT Lake Diagnostic the agency shall consider the importance of economic and social development impacts of the project,the impact of the discharge on ( j Nutrient Study of Feasibility Study the quality of the receiving water,the characteristics of the receiving water,the cumulative impacts of all new or expanded BENEFICIAL USES • MDNR Budget Agricultural • •discharges on the receiving water,the costs of additional treatment beyond what is required for minimum treatment,and other OF SWIMMING Study Study Activities matters as shall be brought to the agency's attention. AND FISHING FLWMO CLFLWD 1 • •' 1�i l�omoomosopoomI� M0 fl N1 M IIN.A� 1 w+�1M 1� 0* ..0p�l""K"' l'r 'lt"�e"i�►. 5�M11E1beMRu1 N490 • • ' 1973 • 2005 • Washington County • Washington County FEMA Map Shoreland Management • Metropolitan Council Ordinance Blueprint 2030 • • • Chisago County FEMA Map Order Approving Chisago County Plan Floodplain Ordinance Washington County Floodplain Regulations Chisago County Shoreland Management Establishment Ordinance Order Chisago County FEMA Map New Scandia Development Code Chisago County 2010 Comprehensive Plan Washington County Development Code Metropolitan Council Regional Blueprint New Scandia Township Chisago County Comprehensive Plan Zoning Ordinance Washington County New Scandia Township Subdivision Regulations Local Water Plan Washington County 2015 Comprehensive Plan Copyright 2003 Krebsbach and Haik, Ltd. :eaaaaaa 1 '"S: - .: .� tdvxitti�i'i:""I,:SECe::N rfi Ski .ti4 : ::CACEaa;:,. .5�`v�SS: FT:. ,,aa.,v:��i"`ava::m:a v..vaa::ia p 11,1.'"'n•x::'�. Sai.0 i...-+p r Y€,: .p a, -%- ;d an 1E,: a g�,A s:..i�!iri b IZE att- ":":a„ r .. �`. a� �- �i ""` A t uw.� i...:,..P.:":'. as ,rr a as ::4`":""414 ia; 1;.! iA b.911 9 n. ' ex - ,tt �Ea 1. n8 V^Isai i� noig r Andir" vvacaav:xar. MPCA Mercury-Bone PCB-Forest \� Mercury-Forest \\� Mercury-Comfort Excess Nutrients-Comfort Excess Nutrients ne Floodplain FOCUS FOR Delineation Aerial Survey Project SUCCESS and Photography 1 ., 199'1 2000 2001 2002 2003 2. ,i..... 2006 2007 2008 2009 2010 2011 2012 2013 2014 2030 Regional Water Development Resources Framework Management \ Policy Plan J Metropolita Council Minnesota Protecting Watermarks Minnesota's Waters: Priorities for the 2005-2007 Biennium EQB Directions 2000: Strategic Strategic The Strategic Plan Conservation Conservation Agenda Agenda Update MDNR J --T" Ifj BONE Il LAKE ,off EXISTING CONDITION AVG.(TP)45 UGIL PARTIAL SUPPORT FOR SWIMMING AVG.(TP)40 UGIL GOAL ""+•..r.rw�-'-' . AVG.(TP) 27-30 U GIL MINIMALLY IMPACTED AVG.(TP)24 UGIL PRE-SETTLEMENT ESTIMATE AVG.(TP)15 UGIL -.._ .... i i , 1_ n ' S`yy tad pi a oa Lyld� a 5� ` 3 r4—y. s,P �h ii6 % .. i .'fir iv A 6 3,z -gym i :� t C°r c n5 r r a�i p 3IL:di ail, q,.t._„i: ri i i. vv<xw i„avv laliPiii°si xY nvare_xuv..asi.�.vu..aax.10 su.xwG:rrii itOiv iliiv EGFI vviievvvx..xiiHxw,°W irit.:xa,caa In-Lake In-Lake Water Quality Water Quality Project Project In-Lake Proceedings Water Quality Analysis Flood Flood BONE Et _IVIFOI- r Control Control Project Project Proceedings Floodwater Control Analysis Basic Water Basic Water Basic Water Survey Fund Management Management Management Levy Proceeds Levy Proceeds Levy Proceeds Levy Proceeds General Fund General Fund General Fund General Fund Levy Proceeds Levy Proceeds Levy Proceeds Levy Proceeds el Y A L___J u I I u Elected Elected Elected Elected Official Official Official Official Outreach State of Outreach State of Outreach State of Outreach State of the Waters the Waters the Waters the Waters Open Access �1 I I I� 1 I� I • 2) Bone Lake Subwatershed i G i 2005 CLFLWD Water Monitoring Report Prepared by:Washington Conservation District 19 Bone Lake North Inlet This was the first year of monitoring at this site since 2003. The station for the Bone Lake North Inlet site recorded stage, velocity, flow and rainfall between March 29th to November 1st, 2005 (Figure 7). Total discharge for this time span was 10,028,410 cf or 230 acre-ft. Total rainfall for the monitoring season was 20.73 inches. The highest flow was 2.52 cfs on October 5th, occurring after a storm producing 2.97 inches of rain between October 4th and October 5th, 2005. Bone Lake North Inlet 2005 Flow and Daily Rainfall nom Rainfall Total Flow 2.5 11\14Ik 2.0 1.5 o ' 1.0 thd 1.0 2005 Apr May Jun Jul . Augg Sep Oct Nov 3/15/2005 12:00:00 AM-11/15/2005 12:00:00 AM Figure 7. Bone Lake North Inlet 2005 Continuous Flow and Daily Rainfall 2005 CLFLWD Water Monitoring Report Prepared by: Washington Conservation District 71 Grab samples and flow weighted composite samples were taken at the Bone Lake North Inlet. The Total Suspended Solids (TSS), Total Kjeldahl Nitrogen (TKN), Total Phosphorus (TP), Dissolved Phosphorus (DP), Volatile Suspended Solids (VSS), Nitrate, Nitrite, Ammonia Nitrogen, Orthophosphate, and Fecal Coliform results from all collected samples are listed in Table 2. The highest concentrations of TSS, TKN and TP all were from the June le storm composite. Concentrations were 256 mg/L for TSS, 6.6 mg/L for TKN, and 0.79 mg/L for TP. Table 2. Bone Lake North Inlet 2005 Sample Chemistry Results � ': t Amna'- Fecat �rt End TSS VSS TKN TP,' QfSsolved Mtge N Notate N Nftragan; OrthaP Cg1)Toitt .Sample Type Start.Date Time End Date Timm (mg!L) (m04 D+m9114 (mglL) ?(mg/L). ,.(mgn-) . '(mgiL)y.,`(mgfl-) ...(m9n-), ( 104mm1) Storm Grab 3/31/05 0:00 9:30 _ 3/31/05 0:00 9:30 -7 -6 3.50 0.350 0.274 <0.03 0.29 1.07 Base Grab 4/26/05 0:00 13:00 4/26/05 0:00 13:00 3 -2 1.20 0.102 0.074 <0.03 0.12 0.09 42 ` Fecal Grab 5/5/05 0:00 8:15 l 5/5/05 0:00 8:15 <0.03 0.11 0.06 0.048 Base Grab 5/5/05 0:00 8:15 5/5/05 0:00 8:15 -2 -2 1.20 0.086 0.079 Storm Composite 5/19/05 0:00 1:18 5/19/05 0:00 3:52 _ 236 98 2.00 0.216 0.062 <0.03 0.05, 0.08 Storm Grab 6/9/05 0:00 8:30 _ 6/9/05 0:00 8:30 4 3 1.60 0.264 0.190 <0.42 Storm Composite 6/14/05 0:00 20:06 6/15/05 0:00 11:32 256 168 6.60 0.790 0.114 <0.03 0.08 610 Fecal Grab 7/13/05 0:00 10:30 7/13/05 0:00 10:30 <0.03 0.07 0.73 0.243 Base Grab 7/13/05 0:00 10:30- 7/13/05 0:00 10:30 -12 -11 2.80 0.473 0.294 <0.03 0.19 .71 Storm Composite 9/13/05 0:00 12:18 9/13/05 0:00 8:00 106 -56 4.70 0.596 0.128 <0.03 0.10 1.3 Storm Grab 9/26/05 0:00 10:30_ 9/26/05 0:00 10:30 -4 -2 1.90 0.128 0.120 Storm Composite 10/4/05 0:00 21:49 10/5/05 0:00 10:53 -38 -30 3.10 0.492 0.105 <0.03 0.16 <0.02 Base Grab 10/19/05 0:00 11:00 10/19/05 0:00 11:00 -1 -1 1.10 0.151 0.11960 Fecal Grab 10/19/05 0:00 11:00 10/19/05 0:00 11:00 2005 Averages 61 34 2.70 0.332 0.142 0.03 0.14 0.40 0.146 237 2005 CLFLWD Water Monitoring Report Prepared by:Washington Conservation District 77 I Table 3. Bone Lake e North Inlet 2005 Total Phosphorus and Total Suspended Solids Loading Sample Collection Time Loading Interval Start End TP TSS Interval Interval Interval Sample Type Start Date Time End Date Time (mg/L) m ( g ) (mg/L) Start End Volume(cf) TP(lb) TSS(lb) BASE 0.203 5 1/1/2005 0:00 3/29/2005 13:00 3,025,440 38.34 850 BASE 0.203 5 3/29/2005 13:00 3/30/2005 10:00 36,630 0.46 10 Storm Grab 3/31/05 9:30 3/31/05 _ 9:30 0.350 7 3/30/2005 10:00 3/31/2005 19:00 128,216 2.80 56 BASE 0.203 5 3/31/2005 19:00 4/16/2005 9:00 2,424,636 30.73 681 STORM 0.405 93 4/16/2005 9:00 4/19/2005 0:00 402,538 10.18 2,337 Base Grab 4/26/05 13:00 4/26/05 13:00 0.102 3 4/19/2005 0:00 5/4/2005 12:00 1,173,053 7.47 220 Base Grab 5/5/05 8:15 5/5/05 8:15 0.086 2 5/4/2005 12:00 5/12/2005 7:00 363,403 1.95 45 STORM 0.405 93 5/12/2005 7:00 5/15/2005 16:00 175,526 4.44 1.019 BASE 0.203 5 5/15/2005 16:00 5/18/2005 10:00 127,613 1.62 36 Storm Composite 5/19/05 1:18 5/19/05 3:52 0.216 236 5/18/2005 10:00 5/21/05 19:00 248,451 3.35 3,660 BASE 0.203 5 5/21/2005 19:00 6/4/2005 13:00 668,816 8.48 188 Storm Grab 6/9/05 8:30 _ 6/9/05 8:30 0.264 4 6/4/2005 13:00 6/11/2005 9:00 315,835 5.21 79 BASE 0.203 5 6/11/2005 9:00 6/13/2005 19:00 82,401 1.04 23 Storm Composite 6/14/05 20:06 6/15/05 11:32 0.790 256 6/13/2005 19:00 6/18/2005 5:00 627,482 30.95 10,028 BASE 0.203 5 6/18/20055:00 6/20/2005 12:00 231,530 2.93 65 STORM 0.405 93 6/20/2005 12:00 6/22/2005 8:00 175,444 4.44 1.019 BASE 0.203 5 6/22/2005 8:00 6/27/2005 0:00 205,468 2.60 58 STORM 0.405 93 6/27/2005 0:00 6/29/2005 13:00 160,126 4.05 930 BASE 0.203 5 6/29/2005 13:00 7/3/2005 3:00 163,317 2.07 46 STORM 0.405 93 7/3/2005 3:00 7/4/2005 21:00 96,109 2.43 558 Base Grab 7/13/05 10:30 7/13/05 10:30 0.473 12 7/4/2005 21:00 7/28/2005 10:00 727,592 21.48 545 NO DATA 7/28/2005 10:00 8/1/2005 12:00 0 0.00 0 BASE 0.203 5 8/1/2005 12:00 9/4/2005 0:00 12,747 0.16 4 Storm Composite 9/13/05 12:18 9/13/05 8:00 0.596 106 9/4/2005 0:00 9/15/2005 7:00 194,887 7.25 1,290 BASE 0.203 5 9/15/2005 7:00 9/21/2005 21:00 63,599 0.81 18 Storm Grab 9/26/05 10:30 9/26/05 10:30 0.128 4 9/21/2005 21:00 9/28/2005 19:00 118,341 0.95 30 BASE 0.203 5 9/28/2005 19:00 10/4/2005 4:00 75,561 0.96 21 Storm Composite 10/4/05 21:49 10/5/05 10:53 0.492 38 10/4/2005 4:00 10/8/2005 11:00 280,307 8.61 665 Base Grab 10/19/05 11:00 10/19/05 11:00 0.151 1 10/8/2005 11:00 11/1/2005 10:00 731,012 6.89 46 BASE 0.203 5 11/1/2005 10:00 1/1/20060.:00 1,039,500 13.17 292 Storm Average 0.405 93 Base Average 0.203 5 Snowmelt Average NA NA All Average 0.332 61 Total 14,075,577 226 24,817 CLFLWD Major Subwatershed Total Acres Total TP/TSS(Ib/ac/yr) 2,745 Total TP/TSS(kg/ha/yr) 0.08 9.04 0.09 10.13 •Italics indicate estimated concentrations based on average base and storm flow concentrations Total phosphorus loading for Bone Lake North Inlet was estimated at 0.09 kg/ha(226 lbs.) (Table 3). Data missing between July 28 and August 1 due to equipment failure may lead to a loading estimate lower than what may have been present at this site. The June 13 to June 18 storm event allocated roughly 40% of all TSS loading for this site in 2005. The average TP concentration (0.332 mg/L) for 2005 at Bone Lake North Inlet was the second highest in CLFLWD. It should be noted Moody Lake drains directly to this site, of which Moody Lake had the second highest surface TP concentration (0.141 mg/L) in CLFLWD. With the additional data from Bone Lake North Inlet and Bone Lake South Inlet and data from Bone Outlet, a better understanding can be made of the approximate amount of TP and TSS flux within Bone Lake. 2005 CLFLWD Water Monitoring Report Prepared by:Washington Conservation District 12 • Bone Lake South Inlet This was the first year of monitoring at this site. The station for the Bone Lake South Inlet site recorded stage, velocity, and flow between April 4 to November 1st, 2005 (Figure 8). Total discharge for this time span was 13,281,090 cf or 305 acre-ft. The highest flow was 4.48 cfs on April 13th. It is difficult to determine what caused the major increase in flow, due to the lack of precipitation in the area during that period of time. A couple of possible explanations are some effects from snowmelt or possible beaver dam activities upstream may • have affected the discharge at this site. Bone Lake South Inlet 2005 Flow and Bone Lake N Inlet Rainfall Fit Rainfall Total Flow -4.5 .0 3.5 —3.0 2.5 T N 2.0 \u, 1.5 - 1.0 1,5 I ,i 1 , I f t, h, 1 I 0.0 Au Sep Oct Nov Apr May Jun Jul gg� 2005 3/22/2005 12:00:00 AM-11/22/2005 12:00:00 AM Figure 8. Bone Lake South Inlet 2005 Continuous Flow and Daily Rainfall 2005 CLFLWD Water Monitoring Report Prepared by:Washington Conservation District Grab samples and flow weighted composite samples were taken at Bone Lake South Inlet. The TSS, TKN, TP, DP, VSS, Nitrate, Nitrite, Ammonia Nitrogen, Orthophosphate, and Fecal Coliform results from all collected samples are listed in Table 4. The highest concentration of TSS was 1120 mg/L from a storm composite on June 9th, 2005. This level has been omitted from calculating TSS loads due to the extraordinary concentration (roughly ten times the next highest concentration). Because this site is in its first year of monitoring, it is tough to form any kind of hypothesis to explain such a high concentration. Maximum concentrations for TKN and TP were 2.10 mg/L and 1.27 mg/L, respectively. These concentrations were from a July 13th storm composite sample. Table 4. Bone Lake Inlet South 2005 Sample Chemistry Results Y � rx 7 k , 4 c d r _, Ammonia t Y ` X Start`: .d zw End TSS V$S TKN'` TP Dissolved Nitrite N Nitrate N Nitrogen Ortho P Coliform titSample Type Start Date ,Time End Date lime '(mglL 'Eingit) '(mg/L) (mg/L)<,°P(mg/L) (mg!L) > (mglL)- (mg/L) -=-(mg/L) (#h 00ml)' Base Grab 4/26/05 12:15 4/26/05 12:15 -3 -2 0.570 0.091 -0.019 <0.03 0.06 <0.02 Fecal Grab 5/5/05 8:30 5/5/05 8:30 Y0 Base Grab 5/5/05, 8:30 5/5/05 8:30 4 -2 0.520 0.054 -0.035 <0.03 0.07 <0.02 -0.006 Storm Grab , 5/20/05 9:45 5/20/05 9:45 -2 -1 0.630 0.051 -0.025 <0.03 0.06 <0.02 Storm Composite 6/9/05 6:15 6/10/05 12:15 1120 320 1.700 0.673 0.052 <0.03 0.11 <0.02 Storm Grab 6/15/05 13:15 6/15/05 13:15 -6 <4 0.690 0.128 -0.041 <0.03 0.10 <0.02 Storm Composite 6/27/05, 21:04 6/29/05 6:07 53 -16 1.100 0.273 -0.042 0.06 0.41 -0.03 Fecal Grab 7/13/05 10:45 7/13/05 10:45 900 Storm Composite 7/13/05 11:03 7/15/05 8:01 88 -25 2.100 1.270 0.053 <0.03 <0.05 -0.06 Storm Composite 9/23/05 12:12 9/24/05 11:04 11 -4 1.200 0.211 0.127 <0.03 0.15 -0.02 Storm Composite 10/5/05 4:39 10/5/05 17:53 44 <13 1.100 0.299 0.117 <0.03 <0.05 <0.02 Base Grab 10/19/05 10:45 10/19/05 10:45 -2 <1 0.570 0.078 0.086 <0.03 0.11 <0.02 Fecal Grab 10/19/05 10:45 10/19/05 10:45 150 2005 Average 133 39 1.018 0.313 0.060 0.03 0.12 0.03 0.006 357 • 2005 CLFLWD Water Monitoring Report Prepared by:Washington Conservation District 25 Table 5. Bone Lake South Inlet 2005 Total Phosphorus and Total Suspended Solids Loading Sample Collection Time Loading Interval Start Start End End TSS Interval Interval Interval Type p Sam le T e TP(mg/L) Start End Date Time Date Time (mg/L) Volume(cf) TP(Ib) TSS(Ib) BASE 0.074 3 1/1/2005 0:00 4/5/2005 8:45 8,153,100 37.83 1,527 Base Grab 4/26/05 12:15 4/26/05 12:15 0.091 3 4/5/2005 8:45 5/4/2005 18:45 5,219,555 29.65 978 Base Grab 5/5/05 8:30 5/5/05 8:30 0.054 4 5/4/2005 18:45 5/12/2005 8:45 314,957 1.06 79 STORM 0.415 34 5/12/2005 8:45 5/16/2005 11:45 275,909 7.15 586 BASE 0.074 3 5/16/2005 11:45 5/18/2005 10:45 109,213 0.51 20 Storm Grab 5/20/05 9:45 5/20/05 9:45 0.051 2 5/18/2005 10:45 5/21/2005 23:45 328,193 1.04 41 BASE 0.074 3 5/21/2005 23:45 5/25/2005 1:45 181,874 0.84 34 STORM 0.415 34 5/25/2005 1:45 5/30/2005 18:45 300,923 7.80 639 BASE 0.074 3 5/30/2005 18:45 6/7/2005 6:45 269,506 1.25 50 Storm Composite 6/9/05 6:15 6/10/05 12:15 0.673 1120 6/7/2005 6:45 6/12/2005 3:45 386,987 16.26 27,057 BASE 0.074 3 6/122005 3:45 6/13/05 18:45 109,051 0.51 20 Storm Grab 6/15/05 13:15 6/15/05 13:15 0.128 6 6/13/2005 18:45 6/16/2005 16:45 283,809 2.27 106 BASE 0.074 3 6/16/2005 16:45 6/20/2005 12:45 234,826 1.09 44 STORM 0.415 34 6/20/2005 12:45 6222005 23:45 185,077 4.79 393 BASE 0.074 3 6222005 23:45' 6272005 4:45 202,244• 0.94 38 Storm Composite 6/27/05 21:04 6/29/05 6:07 0.273 53 6/27/2005 4:45 0.074 3 6/29/2005 19:456/7/3/2005 3:45 380,645 1 8.409/2005 19:45 492,842 1,671 BASE Storm Composite 7/13/05 11:03 7/15/05 8:01 1.270 88 7/3/2005 3:45 7/17/2005 20:45 866,125 68.67 0 074 3 4 7/17/2005 20:45 9212005 3:45 655,599 3.04 123 BASE Storm Composite 9/23/05 12:12 9/24/05 11:04 0.211 0.074 11 3 9/21/2005 122 4 0/42005 3:45 256,931 1.19 48 BASE Storm Composite 10/5/05 4:39 10/5/05 17:53 0.299 44 10/4/2005 3:45 10/10/2005 6:45 847,802 15.82 2,329 Base Grab 10/19/05 10:45 10/19/05 10:45 0.078 210/10/2005 6:45 11/1/2005 9:4511/12006 0:00 1/1/2005 9:45 763,848 3.72 95 BASE 0.074 3 1,570,590 7.29 294 Storm Average 0.192 23 Base Average 0.074 3 Snowmelt Average 0.273 24 All Average No Flow Start Time End Time 8/6/05 18:00 8/8/05 12:30 8/12/05 18:30 8/16/05 18:30 8/17/05 1:15 8/19/05 7:45 8/19/05 17:30 8/26/05 3:15 8/29/05 15:00 9/3/05 10:45 9/6/05 19:45 9/12/05 7:45 9/14/05 6:30 9/19/05 2:15 9/19/05 9:30 9/21/05 16:30 23,004,776 231 41,383 Total 759 CLFLWD Major Subwatershed Total Acres 0.30 54.52 Total TP/TSS(Ib/ac/yr) I I 0.34 61.11 Total TP/TSS(kg/ha/yr) I `Italics indicate estimated concentrations based on average base and storm flow concentrations Total phosphorus loading for Bone Lake South Inlet was estimated at 0.34 kg/ha(231 lbs.) (Table 5). re accurate ni Contributions to the total load from the two monitored inlet sites loading. Water and nutrw for a much ient budgets will estimates from other inlet locations as well as estimates of internalg much easier to estimate with data from the three monitored locations around Bone Lake. 2005 CLFLWD Water Monitoring Report 2 Prepared by:Washington Conservation District Bone Lake Outlet The station for the Bone Lake Outlet site recorded stage, velocity, flow, and rainfall between March 29- November 1, 2005 (Figure 9). Total discharge during this period was 20,545,410 cf or 472 acre-ft. Total rainfall for the monitoring season was 18.27 inches. The highest flow-12.14 cfs occurred on April 13, 2005, from a total rainfall of only 0.09 inches, which fell from April 11-April 12, 2005. It appears a grate cleaning on the lake outlet structure may have caused this spike. Bone Lake Outlet Flow and Daily Rainfall somos Rainfall Total Flow --12.5 1 75— 50F I -10.0 , - I —7.5 1 1 - 5 U 75 § i , 1 1 i 1 I i a i —5.0 A 1 3 C 1i ! I — 1 , l , E r I i, 1 i I l 1! —2.5 I i i i s Apr May Jun Jul �g 1 r 0.0 2005 3/15/2005 12:00:00 AM-11/15/2q009 12:00:00 AM$ep Oct Nov Figure 9. Bone Lake Outlet 2005 Continuous Flow and Daily Rainfall 2005 CLFLWD Water Monitoring Report Prepared by:Washington Conservation District 27 i Grab samples and flow weighted composite samples were taken at the Bone Lake Outlet site. The TSS, TKN, TP, DP, VSS, Nitrate, Nitrite, Ammonia Nitrogen, Orthophosphate, and Fecal Coliform results from all collected samples are listed in Table 6. The highest TSS concentration of 634 mg/L was from the June 13, 2005 storm composite sample. Both the high TKN concentration and TP concentration came from a September 25th storm composite sample; concentrations were 3.30 mg/L and 0.22 mg/L respectively. Unlike 2004, high concentrations of nutrients are not present during baseflow, but during stormflow conditions. This could be the result of either less debris on grate or a higher frequency of cleaning of the grate to allow normal flow and less suspension of nutrients during baseflow. Table 6. Bone Lake Outlet 2005 Sample Chemistry Results o,- W ''.)- ys t a` Ammonia Fecal y, .r „ "4��"�;�� �� �ta�rf end End TSS VSS TKN' TP ,' Dissolved TP Nitrite N N� �;;Nitrogen Ortho P Coliform Sample Type Date Time Date Time (mg/L) (mg/L) (mg/L) (mg/L) (mg/L) (mg/L) =(, IL) ;" (mg/L)°' (mg/L) (#1100m1) Snowmelt Grab 2/3/05 9:45 2/3/05 9:45 <1 <1 1.80 -0.021 <0.010 0.03 0.19 0.62 Storm Grab 3/31/05 9:45 3/31/05 9:45 -1 -1 0.95 -0.048 -0.025 <0.03 0.14 0.35 Base Grab ' 4/26/05 13:00 4/26/05 13:00 -2 -1 1.30 -0.035 -0.026 <0.03 0.19 0.31 2 Fecal Grab 5/5/05 8:15 5/5/05 8:15 0.22 0.005 Base Grab 5/5/05 8:15 5/5/05 8:15 18 10 1.80 0.083 -0.010 <0.03 0.19<0.03 0.21 0.20 Storm Grab 5/20/05 10:30 5/20/05 10:30 -5 -5 1.40 0.081 -0.020 Storm Grab 6/9/05 8:15 6/9/05 8:15 -3 -3 1.10 -0.046 -0.012 <0.03 0.19 0.09 -0.05 0.16 Storm Composition 6/13/05 20:58 6/15/05 13:25 634 95 2.30 0.192 <0.010 <0.03 <1 Fecal Grab 7/13/05 10:30 7/13/05 10:30 <0.03 0.07 <0.02 0.005 Base Grab 7/13/05 10:30 7/13/05 10:30 5 4 0.95 -0.033 -0.019 <0.03 0.07 0.09 Storm Composition 9/25/05 4:06 9/26/05 7:57 64 32 3.30 0.215 -0.020 Storm Composition 10/4/05 17:51 10/6/05 8:57 28 -7 1.30 0.086 -0.014 0.04 0.21 0.12 Base Grab 10/19/05 11:00 10/19/05 11:00 3 3 0.98 0.051 -0.026 <0.03 0.15 -0.04 3 Fecal Grab 10/19/05 11:00 10/19/05 11:00 - 69 15 1.56 0.081 0.017 0.03 0.19 0.19 0.005 2 2005 Averages I 1 ri \k Ytepaleab`1••W ashIn�pD Consecvati1ooD‘sticicc �'C��w�wa�er ti. I Table 7. Bone Lake Outlet 2005 Total Phosphorus and Total Suspended Solids Loading I Sample Collection Time Loading Interval Sample Type Start Date Start Time End Date End Time TP(mg/L) TSS Start End Interval Volume Interval Interval TSS (mew (cl) TP(Ib) (Ib) No Flow I 0.000 0 1/1/2005 0:00 2/2/2005 18:00 0 0.00 0 Snowmen Grab 2/3/05 9:45 2/3/05 9:45 0.021 1 2/2/2005 18:00 2/5/2005 12:00 712,800 0.93 44 BASE 0.051 7 2 5200512:00 3191005/1:00 4,492,800 14.16 /.963 BASE 0.051 7 3 19100511:00 3 30 2005 1!:00 89,188 0.28 39 Storm Grab 3/31/05 9:45 3/31/05 9:45 0.048 1 3/302005 11:00 3/30/2005 18:00 50,216 0.15 3 BASE 0.051 7 3.30200518:00 4'1620058:00 2,682,745 8.46 1,172 STORM 0.111 20 1'1670058:00 4/710058:00 471,994 3.29 596 Base Grab 4/26/05 13:00 4/26/05 13:00 0.035 2 4/172005 8:00 5/42005 0:00 3,972,058 8.68 496 Base Grab 5/5/05 8:15 5/5/05 8:15 0.083 18 5/4/2005 0:00 5/82005 5:00 535,226 2.77 601 STORM 0.111 20 5 8 2005 5:00 5 1020054:00 158,983 1.80 317 I BASE 0.0517 .510 2005 4:00 5 15 2005 3:00 469,769 1.48 105 STORM BASE 0.111 20 5.15 2005 3:00 5 18 05 17:00 558,272 3.88 704 0.051 7 5 18 200517:00 5 20 2005 9:0080,99191 ,997 0.26 35 Storm Grab 5/20/05 10:30 5/20/05 10:30 0.081 5 5/20/2005 9:00 5222005 3:00 80991 1.79 110 BASE 0.051 7 5122005 3:00 6 81005 13:00 1,835,595 5.79 802 Storm Grab 6/9/05 8:15 6/9/05 8:15 0.046 3 6/8/2005 13:00 6/132005 6:00 824,721 2.37 154 BASE 0.05/ 7 6 131005 6:00 6131005 17:00 31,495 0.10 14 Storm Composition 6/13/05 20:58 6/15/05 13:25 0.192 634 6/13/2005 17:00 6/17/2005 16:00 649,365 7.78 25,701 BASE 0.051 7 6172005/6.00 6 27 2005 15:00 1,733,321 5.46 757 STORM 0.111 20 6 27.2005 15:00 78200514:00 1,068,346 7.43 1,347 Base Grab 7/13/05' 10:30 7/13/05 10:30 0.033 5 7/8/2005 14:00 7232005 5:00 1.665,764 3.43 520 STORM 0.111 20 72320055:00 717100511:00 283,780 1.97 358 BASE 0.051 7' 7171005/1:00 9 22100515:00 400,466 1.16 175 Storm Composition 9/25/05 4:06 9/26/05 7:57 0.215 64 9222005 15:00 10/4/2005 12:00 235,565 3.16 941 I Storm Composition 10/4/05 17:51 10/6/05 8:57 0.086 28 10/42005 12:00 10/102005 16:00 717,473 3.85 1,254 Base Grab 10/19/05 11:00 10/19/05 11:00 0.051 3 10/10/2005 16:00 I l/12005 11:00 1,575,647 5.02 295 BASE 0.05/ 7 11 1 2005/1:00 /1 8100511:00 365,040 1.15 160 No Flow 0.000 0 11/8/2005 12:00 1/1/2006 0:00 0 0.00 0 , 0.111 20 Storm Average Base Average 0.051 7 Snowmelt Average 0.021- 1 All Average 0.084 69 Intermittent Flows v 4/27/05-7/5/05 8/12/05-9/22/05 Total 26,115,815 97 38,776 CLFLWD Major Subwatershed Total Acres Total TP/TSS(lb/ac/yr)f 6,071 Total TP/TSS(kg/ha/yr) 0.02 6.39 •Ita indicate estimated concentrations bassi on a.enpe base and stun,non cm«ouvatione 0.02 7.16 lia Total phosphorus loading for Bone Lake Outlet for 2005 was estimated at 0.02 kg/ha (97 lbs.) (Table 7). As expected, the portions of the year where storms occurred have equal or higher amounts of total water discharge and higher loads of TP and TSS per unit time as shown by the loading intervals in Table 7. Storm average I concentrations are roughly twice as much as baseflow averages. TSS values are thbaseflow, which is a return to more normal conditions. 2004 had equal concentrationsefor both times higher torm than 1 baseflow conditions. As stated before, this could be a result of less debris being caught on the grate or more frequent cleaning of the grate. Cleaning is done, when possible, by the WCD and through the help of others in the region. The Minnesota Pollution Control Agency has placed Bone Lake on the 303(d) Impaired Waters Li i and the data collected at the locations within this subwatershed will provide a baseline of data with which t implement Total Maximum Daily.Load studies/projects. to l I 2005 CLFLWD Water Monitoring Report 29`epared by.' Washington COnSeryatio1Djy 11^f — 450 — 350 KgP*ha*yr — 250 150 1.2 — 1.1 — 1 — 0.9 — 0.8 — • 0.7 — 0.6 — a 0.5 — Bone Lake South I 0.4 — (0.34 Kg/ha) v f � a 0.3 — 0.2 — Bone Lake North I It (0.09 Kg/ha) 0.1 Bone Lake Outlet 0 (0.02 Kg/ha) Forest Precip. Pasture Urban Cultivated Feedlot (0.08-0.2) (0.2-0.4) (0.2-0.8) (0.3-1.2) (0.3-1.2) (150-450) 1 hectare (ha) = —2.47 acres 1 kilogram (kg) = —2.20 pounds (lbs) Figure 10: Total Phosphorus Export Coefficients: Bone Lake Subwatershed and estimated range by landuse (literature estimates) 2005 CLFLWD Water Monitoring Report 3 Prepared by:Washington Conservation District Vicinity Map CF,RTIFICAT F'r OF SURV F, 1V Drainage and Utility Easement Vacation Survey no scale 1, Lot 4, Block 1, HAWKINSON BUSINESS PARK, Prepared for: Washington County, Minnesota .s\ Ron Bowen Round River LLC T P.O. Box 328 %. _, +— Project Location R Princeton, MN 55371 MAIM V Legend Section 14,T32N,R20W TRAIL• \ ,a Washington County,MN - S v • Denotes found 12'inside V 12 V " o � diameter iron pipe monument with p I A a plastic cap inscribed LS 12660 N 1 .wDerotes existing property line SCA _ Y EASEMENT �Northeast Comer ..-.-- " Denotes existing easement Lot 4 Block 1 ___ �TILIT © Demotes utility pole 10.20 _�RAI NAG A © o Denome septic�m ..� f ® Denotes septic manhole — \r-Top of Iron pipe parallel `4-- .� Elevation=1033.37 \,,\i Denotes area of easement to be N vacated \ 1 North line a'B `1 9'�""a� \\ 4)\\\33"W 319.47 ;#,.. / ,... \\\ \ \ � p 578 31 319-58 Qa \ \ \ �` s MEASURE RECORDED T9°31A1� 1 \\ \\ ��\\ \ N PARCEL DESCRIPTION r \\\ \ WARRANTY DEED DOC.NO.3463686 I EASEMENT 1 I I �� n. —, LOT 4,BLOCKI,HAWKINSON BUSINESS PARK --- // 1 m _ 45.91 111 L_ U I / ____.--1, a Perms a J \ 1 r'. W Norm"net I ,,� Notes ��\�\ 1�. ° 8. \ ///.' Distances are In feet and decimals of a foot \ /// \ j / recorded RECORDED HAWKINSON BUSINESS PARK. �r�N_sµ�e I \ // Orientation of this bearing system Is based on the for ems ��`�Hater .B south fine of Lot 4,Block 1,HAWKINSON �' -� I .$0 3 / BUSINESS PARK,recorded as 69°l2'02'. / o _ Benchmark: 3 "Oak ® �W 10.00 ��Opr,e MN/DOT Station TT 12L Reset © _ Elevation=1033.96 feet,NGVD 1929 adjustment ,_ ,_... ,,-. /�. .,..„ 0"Oak ® 'b• W W / rWellO ^" / �% LEGAL DESCRIPTION / W W FOR PROPOSED DRAINAGE AND UTILITY EASEMENT VACATION v ■ All that part of Lot 4,Block 1,HAWKINSON BUSINESS PARK according to the gT L olio �� plat thereof,an file end ot,uau J In the Office of the County Recorder, n 7 ! Washington County,Minnesota described as follows: 3 Z I J J M Commencing of the rnmast corner of saki Lot 4;thence southerly,along the 2"' east line of said Lot 4,a distance of 1020 feet to its intersection with a line that is 8 R. ~ b parallel with the north line of saki Lot 4 and measures 10.00 feet southerly 1 1 :i)f` perpendicular to saki north line and to BM t of nning of the 1y to be O nJ 0 © O described;thence continuing southerly,along nsaid eastlline of Lot 4,rtdistance of o •** ��LL j 97.82 feet,thence westerty,at right angles to last described line,a distance of 8 0 © Z W 10.00 feet thence northerly,along a Nrre parallel with Bald east fine of Lot 4,a �° I 2 Q Q ! W gR distance of 55.00 feet to is intersection with a line that is parallel with said north Q J m fWn W j id north line of line a thence westerly,along said parallel lI distance .9 Lot 4 and measures 50.00 feet southerly perpendicular to 1afeet;thence c4W — — —60— — W v U' t/1 northerly,parallel with said east llne of Lot 4,a distance of 40.81 feat to Its 0 10 Scale 20 40 cc Q Q 1 Q intersection with a line that is parallel with said north line of Lot 4 and measures perpendicular to said north ine ce easterly, W 1 Z ` along said parallel line distance of 56.11 feet lto the point point of enbeginning. existing nuartmg '�EZ I 1 inch=20 feet � O © I —10—10— OFFICIAL COPIES OF THIS MAP ARE CRIMP SEALED I hereby certify Mal this survey,plan or report was prepared by Landmark Surveying, Inc. s Surveyor irect supervision addof the tha of ma duduly Licensed 21 150 Ozark Avenue North Office number.65 1-433-342 4„," P.O.Box 65 Fax number.65 I-433-4781 a,.•c� 8/31/2006 5cando,Minnesota 55073 E-mail.inthefield@frorrtiernet.net Joe .Anez Minnesota License No.17775 Date Job I*.2006-27