12-13-2006 Workshop Via) 91)
New Scandia Township
Minutes of Town Board Meeting
Wednesday, December 13, 2006
The New Scandia Town Board met as the Board of Canvass on the above date. The following
members were present: Chairman Dennis Seefeldt, Vice-Chairman Michael Hinz, Michael
Harnetty, Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt.
The meeting was called to order by Chairman Seefeldt at 7:00 p.m.
Nancy Madden moved, seconded by Blair Joselyn, to adopt resolution 12-13-06-01, Certifying the
Results of the December 12, 2006 Special Election. The motion was adopted unanimously.
The meeting adjourned at 7:01 p.m.
Respectfully submitted,
Anne Hurlburt
Clerk/Administrator
41) 5)
New Scandia Township
Minutes of Town Board Workshop Meeting
Wednesday, December 13, 2006
The New Scandia Town Board held a workshop meeting to discuss various personnel issues on
the above date. The following members were present: Chairman Dennis Seefeldt,Vice-
Chairman Michael Hinz, Michael Harnetty, Blair Joselyn and Nancy Madden; Administrator
Anne Hurlburt. Also present were Councilmembers-Elect Dolores Peterson, Pete Crum and
Donnette Yehle.
The meeting was called to order by Chairman Seefeldt at 7:01 p.m.
Administrator Hurlburt reviewed the current organizational chart for the Township and employee
rates of pay. Preliminary information on the cost of health care benefits was reviewed, along
with salary survey information from the League of Cities for various employee positions as well
as city council members. Hurlburt presented a proposed organizational chart, and position
descriptions for current and proposed positions. The history of building permit revenues and
expenses were discussed. Current personnel policies, and an outline of a proposed revision, were
distributed and reviewed. After discussion, the following directions were given:
• The Town Board will consider cost-of-living adjustments to pay rates for current
employees at the December 19 meeting.
• Hurlburt will draft a comprehensive pay plan for consideration by the Council early in the
2007.
• A set salary,with some additional compensation for serving on a major committee, is the
preferred approach to Mayor and Council compensation. Yehle and Peterson will work
with Hurlburt to review a draft ordinance prior to consideration at the January 2 meeting.
• Hurlburt will proceed immediately to secure firm quotes for employee health insurance,
based on covering the current full-time employees (maintenance worker, deputy clerk and
administrator.)
• Steps needed to hire a maintenance worker and building/ code enforcement official will
proceed as soon as possible following decisions on health insurance.
• The Council may consider appointing a subcommittee to work on personnel issues.
• Hurlburt will begin drafting a revised personnel policy for review early in 2007.
Actions that will need to be taken at the first City Council meeting were discussed. There was
preliminary agreement on the following:
• The January 2 meeting should include a community event to mark the transition from
township to city, and the swearing-in of the new Council. Seefeldt will work with staff to
put together the program and invitation. Refreshments will be included.
• The current meeting schedule for the Board/Council and Planning Commission should be
continued.
• The Council should review the list of existing committees and discuss what committees
they wish to appoint, and the status of membership of each.
• Residents, including former council candidates, should be invited to apply for
appointment to fill the Planning Commission vacancy and other committee appointments
to be made by the Council early in 2007.
The meeting adjourned at 9:10 p.m.
Respectfully submitted,
Anne Hurlburt
Clerk/Administrator
NEW SCANDIA TOWN BOARD
WEDNESDAY, DECEMBER 13,2006
7:00 P.M.
7:00 P.M. MEETING OF BOARD OF CANVASS
1. Call to order by Chairman Dennis Seefeldt
2. Canvass results of December 12, 2007 Special Election(Resolution 12-13-06-01)
3. Adjourn
IMMEDIATELY FOLLOWING BOARD OF CANVASS: TOWN BOARD WORKSHOP
1. Call to order by Chairman Dennis Seefeldt
2. Personnel Issues
3. Additions to the Agenda
4. Adjournment
New Scandia Township
Memo
To: Town Board Members
From: Anne Hurlburt, Administrator
Date: 12/8/2006
Re: Personnel Issues for Discussion at December 13, 2006 Workshop
The Board has scheduled a workshop meeting to discuss filling the vacant
maintenance worker position and other personnel issues. This meeting is occurring
the day after the election for the new City Council. Any direction that may come out
of this session will most likely require action by the new Council. All Council
candidates have been notified of the meeting. Hopefully, we will have the majority of
the newly elected members present for our discussion.
Mindful that we may have several new members present who may not be familiar
with current staffing arrangements or issues, I have prepared the following outline as
a discussion guide. Depending upon who is in attendance, we may spend more or
less time on particular topics. I may have additional handouts and background
material to distribute at the meeting.
Discussion Outline:
1. Role of Board/Council in personnel management
2. Current staffing level & structure
3. Compensation & benefits
a) Current
b) 2007
4. Public Works vacancy
a) Interim arrangements for staffing
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b) Position description(s)
c) Compensation and benefits
d) Budget impacts
e) Timing and process for filling vacancy
5. Other staffing issues
a) Building Official
b) Deputy Clerk
c) Office support
6. Personnel policy update
7. Next steps
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