11-19-2006 Town Board 4s) )
December 19, 2006
Chairman Dennis Seefeldt called the final meeting of the New Scandia Town Board to order at 7:30
p.m. The following members were present: Chairman Dennis Seefeldt, Vice-Chairman Michael
Hinz, Michael Harnetty, Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt.
PUBLIC FORUM
Scott Graven, 22811 Perkins Avenue, commented on problems of water run-off along Perkins
Avenue. Water currently runs through Mr. Graven's backyard, over his septic and driveway. Town
Engineer Tom Peterson was asked to look at this.
Mike White, 13310 188th Street, thanked the Board members for their many years of serving on the
Town Board.
CONSENT AGENDA
The following consent agenda was presented:
a) Minutes for Town Board meetings of 11-21-06, 11-28-06 Workshop, 12-5-06 with Planning
Commission, 12-13-06 Board of Canvass, 12-13-06 Workshop.
b) Treasurer's Report
Beginning Balance 11/01/06 1,140,978.46
Receipts 34,742.19
Expenditures - 375 730.31
Payroll 16,348.09 392,078.40
Adjustments ACH Postage - 1,000.00
Ending Balance 11/30/06 782,642.25
c) Payment of Vouchers.
d) Approve Pay Request#2 and Final to Peterson Excavating for the Wessels Storm Sewer Project
in the amount of$728.79.
Nancy Madden made a motion to approve the consent agenda. Blair Joselyn seconded the
motion and motion adopted unanimously.
PARK AND RECREATION COMMITTEE
Deb Campobasso, Chair of the Park and Rec Committee, was present to report on a proposal to
sponsor a Family Open Gym time on Saturday mornings at Scandia Elementary. This program
would run on four Saturdays beginning January 27 from 9:00 a.m. to noon at no cost to
participants. The Committee has received approval from the Forest Lake School District, but will
need to cover the cost of having a custodian on duty during activities. The Committee has
approached both the Scandia-Marine Lions and the Forest Lake Athletic Association for possible
funding. Supervisor Harnetty felt that this is a cost of having a recreation program and that the
funding could come from Town funds if donations do not materialize. The Board instructed Ms.
Campobasso to proceed with the program and to request funding from the two organizations.
Michael Harnetty made a motion to allocate up to $600.00 towards the Open Gym program.
Blair Joselyn seconded the motion and motion adopted unanimously.
New Scandia Town Board
December 19, 2006
Page 2
POLICE DEPARTMENT
Deputy Chris Howard was present to report that police activity has been quiet during the past
month. Deputy Howard also expressed his pleasure in working with the Town Board the past two
years as the assigned deputy for New Scandia Township.
FIRE DEPARTMENT
Fire Chief Steve Spence was present to report on the Homeland Security Grant that has recently
been awarded to Washington County to cover the cost of radio communication upgrades. Scandia
Fire and Rescue will receive approximately $44,000.00 in grant aid. This leaves a cost of$22,000
to the department for the radio purchase. Fire Chief Spence will present more details on the
timeline of this purchase as they become available.
The 2007 pay schedule was presented to the Board with a$1.00 per hour increase in the base pay
level for paid-on-call firefighters.
Nancy Madden made a motion to approve the 2007 Pay Schedule for the Fire and Rescue
Department. Dennis Seefeldt seconded the motion and motion adopted unanimously.
Fire Chief Spence extended his compliments to the Board for their fine work these past years.
TOWNSHIP ENGINEER
Tom Peterson was present to report on an update of the 2007 Road Improvement Project. Mr.
Peterson stated that 205th Street looks like a good candidate for DNR grant funding as it provides
access to public water. Mr. Peterson expects a response from the DNR by January or February. The
timeline for the 2007 project is on schedule, as surveying has begun and studies of 197th and 205th
Streets is currently underway. Mr. Peterson suggested an informal meeting with residents of 197th
and 205th Streets be scheduled for later in January. Supervisor Joselyn recommended an ecological
consultant study the plant community in the vicinity of these sensitive roads. Mr. Peterson will
refer to the "Spring Creek Report" done by the Watershed.
ADMINISTRATOR ANNE HURLBURT
Recreation Program Coordinator
Recreation Program Coordinator Marty McKelvey was present to report on proposed 2007
recreation programs. Many new program offerings are being added. Camp Lakamaga has offered to
co-sponsor a number of programs. Programs for seniors and the disabled are also being looked into.
Community Education may handle registrations, but details are being negotiated. The consensus of
the Board was that everything looks good.
Park and Recreation Budget
Administrator Hurlburt suggested that a Parks Capital Improvement Fund be created in which
revenues can be deposited to better ensure that state law requirements for park dedication fees are
New Scandia Town Board
December 19, 2006
Page 3
met. There is currently a deficit of$5,328.59 in the Park Fund due to improvements to the Hay
Lake parking lot in 2006 at a cost of$12,134.50, with revenue of$6,200 from park dedication fees.
Michael Hinz made a motion to create a Parks Capital Improvement Fund with funding from
all future park dedication fees. Nancy Madden seconded the motion and motion adopted
unanimously.
Nancy Madden made a motion to move funds from the Capital Improvement Fund left from
the 2006 budget into the newly created Parks Capital Improvement Fund. Michael Harnetty
seconded the motion and motion adopted unanimously.
Audio-Visual Equipment Update
Administrator Hurlburt reported on the lack of response for bid proposals for A/V equipment in the
Town Board Room that were requested by December 1, 2006. It was suggested to contact a
designer to prepare plans and to outline equipment needed, so that the request for bids can then be
more specific.
JANUARY 2, 2007 COUNCIL MEETING
Plans were discussed for a formal swearing-in of new council members at 7:00 p.m. with a short
reception to follow. The community will be invited to attend the program in the Community Center
hall. The business meeting will then begin at 8:00 p.m. A draft of an invitation and program were
reviewed.
CERTIFYING 2007 TAX LEVY—RESOLUTION 12-19-06-01
Cities are required to certify a final levy by year-end. Washington County staff has recommended
that the township certify a final levy for 2007 to ensure that there are no problems or issues with the
tax levy due to the transition to city status.
Michael Hinz made a motion to adopt Resolution 12-19-06-01 Certifying Property Tax Levy
Payable in 2007. Nancy Madden seconded the motion and motion adopted unanimously.
CERTIFICATE OF COMPLICANCE EXTENSION—JIM SIMPSON
A Certificate of Compliance for a 5,500 square foot ag building was issued to Jim and Peggy
Simpson, 23393 Nolan Avenue, on November 1, 2005. Site preparation has begun,but the building
has not yet been constructed. Mr. Simpson has asked for an extension of the CC, as they expire
after one year.
Michael Hinz made a motion to approve Resolution 12-19-06-02 Extending the Certificate of
Compliance for Jim and Peggy Simpson. Blair Joselyn seconded the motion and motion
adopted unanimously.
Mr. Simpson's Certificate of Compliance will expire on November 1, 2007.
New Scandia Town Board
December 19, 2006
Page 4
EMERALD ACRES—EXTENSION OF PRELIMINARY PLAT
New Scandia Township approved the preliminary plat of Emerald Acres on June 20, 2006. The
Development Code reads that the final plat must be presented within 180 days (December 20,
2006). Steve May, developer, has requested an extension due to negotiations for the purchase of the
property.
Michael Hinz made a motion to grant an extension of 180 days to Scandia Development, LLC
to submit a final plat of Emerald Acres. Michael Harnetty seconded the motion and motion
adopted unanimously.
APPOINTMENT OF A PROSECUTING ATTORNEY
Upon incorporation of the township, Washington County will no longer provide for prosecution of
petty misdemeanor, misdemeanor and gross misdemeanor-level offenses committed in Scandia by
adult offenders. Michael A. Welch, Hebert and Welch, P.A., has submitted a resume offering
prosecution services.
Nancy Madden made a motion to appoint Michael A. Welch as the prosecuting attorney for
the City of Scandia. Michael Hinz seconded the motion and motion adopted unanimously.
201 SEPTIC SYSTEM
Washington County Department of Public Health has submitted a draft budget of$35,362 for
maintenance and operation of the Bliss and Anderson/Erickson sewer system.
Michael Hinz made a motion to approve the 2007 budget for the 201 sewer system. Blair
Joselyn seconded the motion and motion adopted unanimously.
A letter was received from the State Auditor concerning the operating losses of the Sewer Fund in
2004 and 2005. The primary reason for the losses was an unfunded depreciation expense of
$30,000 per year. There were also some expenses in 2005 for system repairs, which were not
passed along to users but taken from the fund balance. The annual budget does include funds for
future repairs and replacements, and at the end of 2005 the fund balance was $115,394.50.
Washington County staff have indicated that major replacements will not be needed for at least 20
years, and that annual repairs have been relatively inexpensive. The annual replacement fund
contribution($5,000 for 2006) and balance should be adequate. Collections on unpaid bills, which
are certified to property taxes, have lagged. Billing procedures will be reviewed in the coming year
and Ordinance 24 will be updated as it relates to billing procedures and rates for the sewer system.
A letter drafted by Administrator Hurlburt in response to the State Auditor's concerns was
discussed.
Michael Harnetty made a motion to approve the response letter to the State Auditor. Dennis
Seefeldt seconded the motion and motion adopted unanimously.
New Scandia Town Board
December 19, 2006
Page 5
2007 PAY RATES
Michael Hinz made a motion to approve the 2007 pay rates for hourly Town employees.
Nancy Madden seconded the motion and motion adopted unanimously.
GENO CAMPOBASSO—PETITION FOR ADDITIONAL HOCKEY ICE TIME
Geno Campobasso, 12590 Mayberry Trail, presented a petition to the Board stating a request for
additional ice time to be set aside for open hockey on the ice rink. Mr. Campobasso would like the
schedule revised to allow for alternating times between pleasure and open hockey hours on the rink.
Supervisor Harnetty felt his request was logical but too late in the season to make a change in the
schedule. Mr. Campobasso was advised to attend a scheduling meeting in the fall of 2007 to make
suggestions. Hockey teams were allowed to reserve ice time up to December 1, 2006. Unused
blocks of time may be designated as open hockey.
Michael Harnetty made a motion to now close reservations for ice time to hockey teams.
Nancy Madden seconded the motion and motion adopted unanimously.
TEMPORARY SNOW PLOW OPERATOR
Bob Lindblom, hired as a temporary snowplow operator, will be on vacation through January 1,
2007. Arrangements have been made with Tom Helke to fill this position.
Michael Hinz made a motion to designate Tom Helke as temporary snowplow operator at a
rate of$16.50 per hour. Nancy Madden seconded the motion and motion adopted
unanimously.
FAREWELL
Chairman Dennis Seefeldt recognized the out-going Board members Michael Hinz, Blair Joselyn
and Nancy Madden with a listing of their many contributions to the Town Board. Their wonderful
work will be missed.
Nancy Madden made a motion to adjourn the meeting. Dennis Seefeldt seconded the motion
and meeting adjourned at 8:40 p.m.
Respectfully submitted,
Brenda Eklund
New Scandia Township Deputy Clerk
New Scandia Township
2007 Pay Rates(Hourly)
2007 Proposed
Job 2001 2002 2003 2004 2005 Range 2005 2006 Range Hourly
Recreation Program Youth $7.50/$8.00 $7.50/$8.00
Leader-High School/College
Park Attendant $7.50 $7.75 $7.94 $8.10 $8.00-9.72 $8.34 $8.59 $8.59
Skating Supervisor
$7.75 $8.00 $8.20 $8.36 $8.24-9.95 $8.61 $9.95 $10.25
Typist/File Clerk Receptionist
Office Assistant $9.32 $9.55 $9.79 $9.99 $10.00-12.05 $10.29 $10.60 $10.60- 12.78
Manual Laborer(Ice Rink) $10.35 $10.61 $10.88 $11.10 $9.84-11.78 $11.43 $11.77 $12.13
Recreation Program Teacher $12.00 $12.00
Recreation Program $12.00-14.00 $14.00 $14.42
Coordinator (2006)
Treasurer $13.99 $14.34 $14.70 $14.99 $11.71-17.27 $15.44 $15.90 $16.38
Maintenance (Part Time) $13.84 $14.19 $14.54 $14.83 $12.35-18.22 $15.27 $15.73 $16.20
Maintenance, Equipment $19.95 $20.45 $20.96 $21.38 $16.25-23.03 $22.02 $22.68 $23.36
Operator/Public Works
Deputy Clerk $17.06 $17.57
Longevity: $300/yr after 7 years, $600/yr after 12 years
NEW SCANDIA TOWN BOARD AGENDA
December 19, 2006
PAYMENT OF VOUCHERS 7:00 P.M.
BUSINESS MEETING 7:30 P.M.
1. Call to order by Chairman Dennis Seefeldt
2. Pledge of Allegiance
3. Public Forum
4. Public Hearings--NONE
5. Approval of Consent Agenda
a) Minutes for Town Board
1) November 21, 2006 Regular Meeting
2) November 28, 2006 Workshop Meeting
3) December 5, 2006 Meeting with Planning Commission
4) December 13, 2006 Board of Canvass
5) December 13, 2006 Workshop Meeting
b) Treasurer's Report.
c) Payment of Vouchers
d) Approve Pay Request#2 and Final, Wessels Storm Sewer Project
6. Committee Reports
a) Parks and Recreation Committee
1) Open Gym Program
7. Staff Reports
a) Police Department Deputy Chris Howard
b) Fire Department Fire Chief Steve Spence
1) 2007 Fire Department Pay Rates
c) Township Engineer Tom Peterson
1) Update on 2007 Road Improvement Project
d) Town Attorney Dave Hebert
e) Town Administrator Anne Hurlburt
1) Proposed 2007 Summer Recreation Programs
2) Request to Create Parks Capital Improvement Fund and to Amend 2007 Parks Budget
3) Review Proposals for Audio-Visual Equipment for Town Board Room
NEW SCANDIA TOWN BOARD AGENDA
December 19,2006
Page 2 of 2
8. General Business
a) Agenda for January 2, 2007 City Council Meeting
b) Certify Final 2007 Tax Levy(Resolution No. 12-19-06-01)
c) Extension of Certificate of Compliance, Jim's Tree Farm (23393 Nolan Avenue North)
(Resolution No. 12-19-06-02)
d) Extension of Preliminary Plat Approval, Emerald Acres (Scandia Development LLC)
e) Appointment of Prosecuting Attorney
f) 201 Sewer System
a. Approve 2007 Budget and Contract with Washington County
b. Discuss Letter from State Auditor and Draft Response
g) Employee Pay Rates for 2007
h) Receive Petition Concerning Ice Hockey Rink User Policies
9. Additions to the Agenda.
10. Adjournment.
5. A) i)
November 21, 2006
New Scandia Town Board met on the above date. Chairman Dennis Seefeldt called the meeting to order.
The following members were present: Chairman Dennis Seefeldt,Vice-Chairman Michael Hinz, Michael
Harnetty, Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt.
PUBLIC FORUM
No public comments were made.
PUBLIC IMPROVEMENT HEARING—2007 PAVING PROJECT
Chairman Seefeldt opened the public hearing on the 2007 Road Improvement Project.
Randy Ferrin, 23290 Quentin Avenue, stated that he was in favor of the paving, as he is tired of the dust and
mud. Mr. Ferrin did question the classification of Quentin Avenue as a non-collector road and also why the
width of the road needs to be improved to 22-feet, as it is currently between 16 to 19-feet in width.
Pierce Lewis, 20405 Quinnell Avenue, asked if the Board had received the letter from Edmund Summersby,
20457 Quinnell Avenue, stating his opposition to the paving of 205th Street and the adjoining Quint Avenue.
Mr. Summersby's letter has been entered into the record.
Nancy Etzwiler, 20919 Quint Avenue, felt it is premature to make a decision to pave the small, dead-end
road of Quint Avenue, from Quinnell to the Plowman family property. Ms. Etzwiler asked the Board to
consider the environmental impact the project would have on the area, and that the Marine Watershed
Management Organization has expressed opposition to the paving of 205th Street. The Marine WMO has
indicated that this street runs parallel to Gilbertson's Creek, a designated trout stream.
Ginny McClanahan,property owner along Quint Avenue, expressed agreement with Ms. Etzwiler's
concerns.
Kathleen Wallace, 16797 205`h Street, stated her opposition to the paving of 205"' Street. Ms.Wallace
pointed out the Marine WMO study of the area, and their recommendation to pull certain roads off the
project to protect trout streams. Ms. Wallace commented on the narrow nature of the road,bordered by 100
to 150 year old pines that could be endangered by the road project.
Nancy Peterson, 11240 228th Street, stated approval of the paving of 228`'' Street.
A property owner along Manning Trail stated there is heavy use of 240"' Street by Dresel Trucking gravel
trucks. He asked if the weight limit of the road could be restricted to 7 tons, therefore sending the trucks on
an alternate route. He also felt that not paving the %2-mile section of 240`h Street, which extends into Forest
Lake/Wyoming, would not make sense.
Mary Strom, 16975 197`11 Street, asked the Board to seriously look at removing 197`h Street from the project,
due to the steep nature of the road. Ms. Strom would like to see the road improved by width, guardrail and
drainage. Currently, drainage collects on one property.
Richard Hudson, 20491 Ostrum Avenue, felt that Ostrum should remain gravel, as it is a narrow, dead-end
road that runs between two wetlands,leading to possible environmental impacts.
Janet Brown, 14990 223rd Street, stated approval of the paving of 223rd Street.
y' a
New Scandia Town Board
November 21, 2006
Page 2
Jason Helke, 16360 209th Street,questioned his assessment for a 60-foot portion of the road along his
property.Mr. Helke was told that he could state his case at the assessment hearing next September.
Lois Vennewitz,20370 Ostrum Avenue, commented on the unstable road condition of Ostrum and the many
washouts that occur. Ms.Vennewitz was also concerned about the ecological state of the surrounding
wetlands,and the expense of repairing the blacktop if it continues to wash out.
Jim Fitzpatrick,property owner along Quint Avenue,asked about base limits and if they have been tested.
Mr.Fitzpatrick also stated the sensitivity of the road that leads to the river.
Nancy Maloney, 20491 Ostrum Avenue, asked the Board to consider the cost/benefit analysis of paving a
road that only leads to three homes. Ms.Maloney felt that it would make no sense to pave a short road that
has no access and is not used by members of the public.
Terry Bennet, 19713 Quinnell Avenue,reminded the Board of the controversy with the Indian mounds along
Highway 97 and the schoolhouse. It could be possible that this issue reappears.
Craig Christensen,20661 Quint Avenue, felt that as Quint Avenue is primarily used by seasonal cabin
owners,the Board must analyze the cost/benefit aspect of the project,along with the many environmental
issues necessary to protect the area.
Chairman Seefeldt closed the hearing to public comments and the Board discussed Resolution 11-21-06-01.
Supervisor Joselyn felt that significant issues are tied to the paving of 205`" Street, Quint Avenue and
Ostrum Avenue. Many environmental concerns need to be addressed as related to the trout streams, springs
and trees. Supervisor Joselyn would like to see these three roads pulled from the project until further studied
by the DNR,National Park Service,Watershed and possibly an ecological consultant.
Supervisor Madden felt that as Quint Avenue to 205th Street is very narrow and not heavily used,there may
be no need to pave this portion and that it should be dropped from the project. Addressing the concern of the
portion of 240th that extends into Forest Lake/Wyoming, Supervisor Madden stated that Forest Lake's
decision to not pave should not influence this project.Town Attorney Hebert stated that there is a binding
Joint Powers Agreement with Chisago Lakes Township to pave 240th Street.
Supervisor Seefeldt asked Engineer Tom Peterson to address the paving of Ostrum Avenue. As this is a
narrow road bordered by wetlands,much excavating will be necessary in the low area. Adding drain tile
along the length of the road and also additional sand will make this road quite doable.
Supervisor Harnetty felt that engineering standards of adding a quality base will improve Ostrum Avenue, as
223`d Street was successfully improved in a similar manner.The higher cost of improving a problem road is
not assessed to those property owners,but added to the entire cost of the project. Supervisor Harnetty also
stated that future maintenance of the roads would not be assessed to property owners. Supervisor Harnetty
went on to state that he felt this project was started in 1989 by a decision to pave all township roads in
eleven segments,this being the tenth segment. Eighty miles of roads have been paid through assessments all
in the same manner and a change in the process should not happen now.
New Scandia Town Board
November 21, 2006
Page 3
Supervisor Seefeldt explained that 29% of the total cost of the asphalt is assessed, on a 75%/25%
collector/non-collector basis.
Bob Welsch, 16850 209th Street, asked what would be done to protect the white pines.
Lisa Schlingerman, 20661 Quint Avenue, stated how the river is the gem of Scandia and as much as possible
should be done to protect and preserve it. Ms. Schlingerman felt that a smaller grader used once a year along
the road would be sufficient.
Supervisor Seefeldt stated that paved roads become minimum maintenance roads and that is the point. Any
new roads after all township roads are paved would be the responsibility of developers.
Supervisor Hinz would like to see all roads paved.They are easier to maintain, snow removal is easier with
less ice buildup and curb and gutter do a better job of managing run-off.
Supervisor Madden would like to see Quint Avenue pulled from the project. Supervisor Harnetty agreed
with Supervisor Joselyn in the study of Quint Avenue and 197`h Street,and that the paving of Ostrum
Avenue can be engineered.
Town Attorney Hebert advised on the study of these roads. The Board has up to six months to study with the
option of adding them back into the project after analyzing the study.
Nancy Madden made a motion to adopt Resolution 11-21-06-01 with the amendment to designate a
study of 1976 Street and 205`h Street for environmental purposes and to pull Quint Avenue from 2056
Street to the end(Plowman's property)from the project.Michael Harnetty seconded the motion.
Voting yes: Harnetty,Madden, Seefeldt,Joselyn.Voting no: Hinz.
Dennis Seefeldt made a motion to remove Quint Avenue from 2056 Street to the south end from the
project and add it to the environmental study.Michael Harnetty seconded the motion. Voting yes:
Harnetty,Madden, Seefeldt,Joselyn,Hinz.Motion adopted.
POLICE DEPARTMENT
Deputy Chris Howard was present to report on police activity. Deputy Howard reminded residents to
immediately report any suspicious activity to the Sheriff's office.The call can be anonymous if so desired.
Deputy Howard has been making an increased presence along St. Croix Trail as this is a problem road for
speeders. Deputy Howard is also working with Administrator Hurlburt on ordinance enforcement.
FIRE DEPARTMENT
Fire Chief Steve Spence reported that the department will continue the update of self-contained breathing
apparatuses for the entire department. Seven additional packs will be purchased in 2007 at a cost of$20,157.
The Fire Relief Fund covered half the cost of the 2006 purchase. Spence is proposing donations to the fund
to cover the purchase of air face masks for each individual fireman in 2007.
CONSENT AGENDA
The following consent agenda was presented:
a) Minutes for Town Board 10-17-06 and 11-14-06.
New Scandia Town Board
November 21, 2006
Page 4
b) Treasurer's Report
Beginning Balance 10/01/06 1,416,485.91
Receipts + 51,970.65
Expenditures 310,908.56
Payroll 16,569.54 - 327,478.10
Ending Balance 10/31/06 $1,140,978.46
c) Payment of Vouchers. Check number 26275 to Colleen Nora was pulled for further discussion. The
check was a refund for hall rental for the Community Center. The function will be sponsored by the
Scandia-Marine Lions. As the Lions contribute in-kind services to the community,rates for the rental of
the hall are waived. The Board granted approval of the payment.
d) Approve Letter of Credit Reductions for Wild Bush Acres. Reduce street/sewer improvements from
$174,709.13 to $98,420.40. Reduce landscaping from$35,000.00 to $7,000.00.
e) Approve Letter of Credit Reduction for Natures Walk. Reduce street/sewer improvements from
$44,000.00 to $0. Maintain landscaping letter of credit at$7,500.00.
f) Approve change order No. 1 to Jay Bros. for additional work on 2006 Culvert Replacement Project in
the amount of$2,870.00.
g) Approve Pay Request No. 2 to Jay Bros. for 2006 Culvert Replacement Project in the amount of
$39.874.25.
h) Approve Pay Request No. 1 to Peterson Excavating for Olsen-Sandgren-Hawkinson Storm Sewer
Improvements in the amount of$37,344.98.
Nancy Madden made a motion to approve the consent agenda. Blair Joselyn seconded the motion and
motion adopted unanimously.
ICE RINK REPAIR COMMITTEE
On November 17, 2006,a representative from the League of MN Cities Insurance Trust inspected the ice
rink as requested by the Ice Rink Committee. The Board discussed the findings and was informed that Mike
White has begun working on the requested repairs.
Michael Hinz made a motion to approve the loss control recommendations of the LMCIT as follows:
1)Fill in the gaps between individual pieces of plastic dasher board; 2)Tighten all screws that are
protruding out from the plastic dasher boards; 3)Replace the broken plastic dasher boards; 4)Review
and discuss these recommendations with the Township Board.While implementation of the
recommendations has begun,it may be difficult to complete them this fall because of the weather and
the cost of the repairs.A decision will be made in 2007,when the new City Council takes office,on
whether or not to spend additional funds to repair the present dasher boards,to purchase new boards,
or to obtain and install a set of used boards that may be available from another community. Dennis
Seefeldt seconded the motion and motion adopted unanimously.
PARK DEDICATION SUBCOMMITTEE
The Park Dedication Subcommittee met on November 16, 2006 and reviewed a Draft Ordinance on
collection of park fees. It was decided to wait until 2007 to bring this before the Council. A public hearing
would be required to make any ordinance changes.
New Scandia Town Board
November 21, 2006
Page 5
TOWN ADMINISTRATOR ANNE HURLBURT
Washington County All Hazard Mitigation Plan—Resolution 11-21-06-02
Adoption of the Washington County All Hazard Mitigation Plan will be necessary to qualify for Hazard
Mitigation Grants and possibly, Federal assistance in the recovery phase of a Presidential Declared Disaster.
Michael Hinz made a motion to adopt Resolution 11-21-06-02,a Resolution to Adopt the Washington
County All Hazard Mitigation Plan.Blair Joselyn seconded the motion and motion adopted.
Sanders Wacker Bergly Inc. Request
Sanders Wacker Bergly recently completed the Parks Plan update, which was adopted by the Town Board
on July 18, 2006. They are requesting an additional $3,000 payment to cover additional time spent over the
original contract amount of$30,000. The Board would like to see more complete documentation of charges
and will not approve a change order at this time.
City of Scandia Logo
There is an opportunity to adopt a new logo for letterhead,business forms, signs and many other materials as
the township transitions to a city on January 1, 2007. A contest could be held to gather and award a small
prize to a chosen entry. The Board discussed the formation of a small committee with trusted artistic talent
to collect entries and bring forth to the new council three choices. A small reward of$100.00 would be given
to the winning entry. Orders for new stationary and forms will be delayed until a logo is chosen.
Nancy Madden made a motion to authorize a logo design contest awarding a $100.00 prize to the
winning entry. Michael Hinz seconded the motion and motion adopted unanimously.
Part-time Seasonal Maintenance Worker
With the retirement of Brian Jemelka effective November 30, 2006, it will be necessary to have part-time
help in place for snow plowing until a permanent full-time replacement is hired. Robert Lindblom has
previously filled in on an as-needed basis, and has agreed to be available for snow plowing this season.
Michael Hinz made a motion to approve hiring Robert Lindblom at $16.50 per hour on an on-call
basis.Michael Harnetty seconded the motion and motion adopted unanimously.
Nominations to the Comfort Lake/Forest Lake Watershed District Board
Dennis Larson of New Scandia has recently resigned from the Comfort Lake/Forest Lake Watershed District
Board of Managers. Washington County has asked for nominations by December 8, 2006 to fill this
position. Administrator Hurlburt was asked to clarify the nominating/interview process for future discussion.
Nancy Madden made a motion to adjourn the meeting and meeting adjourned at 9:10 p.m.
Respectfully submitteId,
&AIL
IQ,
Brenda Eklund
New Scandia Township Deputy Clerk
50 4') Z-)
New Scandia Township
Minutes of Town Board/Planning Commission Workshop Meeting
Tuesday,November 28,2006
The meeting was called to order by Planning Commission Chair Chris Ness at 7:00 p.m. Present
were Planning Commissioners Donnette Yehle,Kevin Nickelson,Jim Malmberg,and Peter
Schwarz.; Town Board Chairman Dennis Seefeldt, Supervisors Michael Hinz,Blair Joselyn and
Nancy Madden.Also present: Township Attorney David Hebert,Township Administrator Anne
Hurlburt and Planners Richard Thompson and Berry Farrington,TKDA.
Open Space Development Ordinance
Planner Dick Thompson presented the revised draft of the ordinance and asked for questions or
comments.
Kevin Nickelson said that he was concerned that parts of the ordinance seem to be contrary to the
purpose of preserving good agricultural lands; for example,allowing golf courses&motorized
trails. There was discussion on whether any open space developments have preserved
agricultural land. Other than Emerald Acres,most have not. Peter Schwarz said that preserving
rural character required preserving agricultural land of various types. Thompson will add
"agricultural lands"to the definition of Open Space Conservation Subdivision.
Jim Malmberg questioned whether the purpose statement in Section 4 of the draft ordinance
should"encourage"development. It was decided to remove"development of'from that
sentence,and to remove the word"possible"in the next sentence about protection of ecologically
significant areas.
Planner Thompson suggested a change to the draft,page 2 section 6(3) (A)to remove the
reference to the 2006 price of affordable housing. This will be change to reference the definition
by the Metropolitan Council for the latest year for which an affordable housing threshold has
been established.
Thompson stated that the references to"Open Space Development"throughout the Development
Code would be changed to"Open Space Conservation Subdivision." References to township or
town board will also be changed to city or city council.
Thompson reviewed the evaluation of the Tii Gavo development used as a test case for the draft
ordinance. There was discussion of how the point system should have been applied. Thompson
pointed out that developers will be starting from a zero bonus and will need to prove they deserve
the bonus,not the other way around. The second paragraph on"bonus density"will be revised to
make sure that this stands out.
Nancy Madden, seconded by Jim Malmberg,moved to schedule a public hearing on the
ordinance at the January 9,2007 Planning Commission Meeting. Motion passed.
Mining Ordinances
Administrator Hurlburt explained that on January 2 the new City of Scandia will take over
responsibility for regulation of mining operations,and that ordinances need to be brought up to
1
date. Current township permits will expire March 1,and the county's five-year permit for the
Tiller pit is also expiring.
Attorney Hebert asked if the ordinance would be based on the current township ordinances or on
the county's regulations. Thompson explained that it would be an entirely new ordinance,based
on both of those ordinances as well as those used in other communities.
Planner Thompson explained the need for good definitions in the ordinance. The length of the
permit and the process for review need to be decided. Planner Farrington reviewed the need for
submittal requirements and performance standards. A traffic study would be required;this could
be done by the applicant and reviewed by the city or prepared by the city and charged to the
applicant. The ordinance needs to explain when environmental reviews(EAW/EIS)would be
required.
Peter Schwarz asked how the impact on roads would be considered. The planners explained that
a performance standard could require mining sites to have access to 9-ton roads,and if not they
may have to upgrade the road.
The possibility of five-year permits,with annual reports and inspections was discussed. The
status of the existing five-year county permits was discussed; Attorney Hebert said they could
continue and the new city permit could be required when they expire.
Kevin Nickelson said that most of the issues with gravel pits in the past related to groundwater,
noise, air quality and trucks spilling on roadways. Inspections need to occur while pits are active.
Planner Thompson said they could estimate the cost to administer the ordinance. Administrator
Hurlburt said that the fees need to cover the cost of enforcement.
Resident John Lindell said he had a number of suggestions for the ordinance. He was asked to
contact Planner Thompson directly.
Woodland and Tree Preservation Ordinance
Planner Farrington reviewed the changes since the last draft. The definitions were reviewed and
the lists of"primary"and"secondary"tree species were discussed. It was agreed that Amur
Maple should be added to the list of invasive species; scientific names should be added for all
trees;American Elm should be added; and,the definition of coniferous trees should be revised so
it clearly includes tamarack.
The requirements for woodland preservation plans were discussed. Item(C)2. a. will be revised
to indicate that boundary lines must be"as established by a survey."
It was agreed that the payment to the tree replacement fund,in lieu of planting replacement trees,
should be increased from$75 per caliper inch to$100 per caliper inch,throughout the ordinance.
Dennis Seefeldt moved, seconded by Nancy Madden,to schedule a public hearing on the
ordinance amendment at the January 9,2007 Planning Commission meeting. Motion carried.
2
Performance Standards for Swimming Pools
The request by Pam Huberty that the township amend the development code to allow certain
types of pools covers to substitute for the requirement for a fence. If the ordinance is not
amended,the Hubertys will be required to install a fence for their pool.
After some discussion,Chair Ness asked for a show of hands of those commissioners and board
members willing to consider an amendment. Five were in favor, four were opposed. It was
decided to place the item on the January 9,2007 Planning Commission agenda for discussion.
Staff was asked to research the building code requirements for pools.
Definition of"Agricultural Building"
Kevin Nickelson explained the issue,which is how the zoning regulations for the number and
square footage of accessory buildings and agricultural buildings apply to parcels between 20 and
80 acres,for true agricultural uses as opposed to personal storage uses. Attorney Hebert was
asked to research how the state law applies,prior to the next meeting.
Additions to the Agenda
Attorney Hebert reported that an ordinance amendment will be needed to require public hearings
for minor subdivisions. While the township has been holding hearings,the ordinance does not
technically require a hearing. It was agreed that a public hearing would be held at the January 9,
2007 Planning Commission meeting.
Next Meeting
The date for a meeting to discuss a draft mining ordinance,and discuss regulations for
agricultural buildings,will be chosen at the January 9,2007 Planning Commission meeting.
The meeting adjourned at 9:00 p.m.
Respectfully submitted,
Anne Hurlburt
Administrator
3
5 . a) 3)
December 5, 2006
New Scandia Town Board met on the above date. Chairman Dennis Seefeldt called the meeting to
order. The following members were present: Chairman Dennis Seefeldt, Vice-Chairman Michael
Hinz, Michael Harnetty, Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt.
BOARD OF CANVASS MEETING DATE
The Town Board must meet as a canvassing board within seven days following the December 12,
2006 Special Election to officially declare the results of the city election.
Blair Joselyn made a motion to approve that the Board of Canvass meet on December 13,
2006 at 7:00 p.m. to declare the results of the December 12, 2006 Special Election. Michael
Hinz seconded the motion and motion adopted unanimously.
RESOLUTION 12-05-06-01 TO SUPPORT THE MERGER OF MARINE WMO WITH
CARNELIAN-MARINE WATERSHED DISTRICT
Washington County is seeking resolutions of support from the communities affected by the
proposed merger of the Marine Watershed Management Organization and the Carnelian-Marine
Watershed District. The name of the new district would be "Carnelian-Marine-St. Croix Watershed
District" and would include the orphan area in the northeast portion of New Scandia Township. The
board of managers would be expanded from the current five members to seven members. Amanda
Goebel, Senior Environmental Specialist with Washington County, was present to answer any
questions.
Michael Hinz made a motion to approve Resolution 12-05-06-01 supporting Washington
County's petition to the Minnesota Board of Water and Soil Resources to merge the Marine
WMO with the Carnelian-Marine Watershed District. Nancy Madden seconded the motion
and motion adopted unanimously.
NOMINATIONS TO THE COMFORT LAKE/FOREST LAKE WATERSHED DISTRICT
BOARD OF MANAGERS
Washington County has asked for nominations to the CL/FL Watershed District Board to fill the
opening following the resignation of Dennis Larson. The deadline for nominations is December 8,
2006. Calvin Floerke, 23259 Lofton Court, Scandia, has submitted an application to Washington
County. Officers of the Bone Lake Homeowners Association have recommended Mr. Floerke.
Supervisor Joselyn endorsed Mr. Floerke. Supervisor Madden stated that she was impressed by Mr.
Floerke's resume.
Michael Harnetty made a motion to nominate Calvin Floerke to the Comfort Lake/Forest
Lake Watershed District Board of Managers. Nancy Madden seconded the motion and
motion adopted unanimously.
DISSEMINATION AGREEMENT WITH NORTHLAND SECURITIES
New Scandia Township is required to file certain reports to national repositories of information on
municipal securities (bond issues). In the past, the Town Attorney has prepared these reports. He
has suggested that it may be more efficient for Northland Securities, the Town's financial advisor
New Scandia Town Board
December 5, 2006
Page 2
for the bond issues, to prepare these reports in the future. The fee for this service is $1,000 plus
$250 per bond issue required to file an annual report.
Nancy Madden made a motion to approve the Dissemination Agent Agreement with
Northland Securities. Michael Harnetty seconded the motion and motion adopted
unanimously.
DEAN LINDGREN—MARINE WMO
Dean Lindgren, the New Scandia Township representative to the Marine Watershed Management
Organization, has submitted his resignation from the Marine WMO. Mr. Lindgren submitted the
resume of Randy Ferrin, 23290 Quentin Avenue, as a replacement to the Marine WMO. Jim
Shaver, chair of the Marine WMO, was present to explain the understanding that upon the merger
of the Marine MWO with the Car-Mar Watershed, members of both boards will combine to form
the board of the newly organized Carnelian-Marine-St. Croix Watershed District. It is hoped that
this will include Mr. Ferrin as well. Supervisor Seefeldt commented that Mr. Ferrin seems an
excellent choice and it is beneficial that he lives in the orphan area. Supervisor Seefeldt extended a
thank you and appreciation to Mr. Lindgren for his years of service to the Marine WMO.
Michael Hinz made a motion to accept the resignation of Dean Lindgren from the Marine
WMO. Blair Joselyn seconded the motion and motion adopted unanimously.
Nancy Madden made a motion to approve the appointment of Randy Ferrin to the Marine
WMO. Blair Joselyn seconded the motion and motion adopted unanimously.
DON AND MARILYN HOGLE —LETTER OF CREDIT
Don and Marilyn Hogle, 21509 Lofton Avenue, have requested that the Letter of Credit in the
amount of$26,475.00, which expires on December 31, 2006, be released. This Letter of Credit was
being held as a condition to a minor subdivision done in 2004. The minor subdivision was recorded
and the parcel split. However, the Hogles have changed their plans and have reversed the
subdivision, combining the two lots into a single parcel. Town Attorney Dave Hebert has reviewed
the documentation and found them sufficient to allow a release of the guarantee.
Michael Harnetty made a motion to approve the release of the Letter of Credit in the amount
of$26,475.00 to Don and Marilyn Hogle. Nancy Madden seconded the motion and motion
adopted unanimously.
ANNUAL CHRISTMAS PARTY
The Town Board was in consensus to have the Annual Christmas party held at the regularly
scheduled Town Board meeting on December 19, 2006.
New Scandia Town Board
December 5, 2006
Page 3
The New Scandia Planning Commission meeting was called to order at 7:30 p.m. The
following members were in attendance: Chairman Chris Ness,Jim Malmquist, Kevin
Nickelson and Donnette Yehle. Absent: Peter Schwarz.
CINGULAR WIRELESS—CONDITIONAL USE PERMIT
Mr. Kyle Helmbright, Site Acquisition Consultants, Inc., presented a request of Cingular Wireless
for a Conditional Use Permit(CUP) to allow co-location of antennas on an existing cell phone
tower and to construct an equipment building and additional fencing at 12160 Scandia Trail North.
Township Planner Berry Farrington presented her report and recommendations. There were no
public comments. Donnette Yehle requested additional landscape screening as this building is
bigger than the first building on the site. Supervisor Seefeldt was in agreement that a landscape and
screening plan be submitted. Two accessory structures are allowed, but any more would require a
variance.
The Planning Commission recommended to the Town Board to adopt draft Resolution 12-05-06-02
to grant a CUP to Cingular Wireless for co-location of antennas, construction of an equipment
building, and fencing installation, with the conditions and findings as drafted with the following
changes: Item three was changed from a"grading permit granted by Washington County"to a
"building permit issued by Scandia."An additional condition was added that a
screening/landscaping plan to be submitted for approval by Scandia.
Nancy Madden made a motion to accept the recommendations of the Planning Commission
and adopt Resolution 12-05-06-02 as amended. Michael Hinz seconded the motion and motion
adopted unanimously.
DAVID RODQUIST—VARIANCE FOR SEPTIC SYSTEM DESIGN
Mr. Peter Curtis, architect for Mr. Rodquist, presented a request for two variances to construct a
home, accessory structure, well and sewage treatment system on property located at 20412
Quinnell Ave. N. Variances are to allow an Alternative Sewage Treatment System(DYNO 2) with
12 inches of original soil and to allow location of an accessory structure between the house and the
road. Mr. Shane Sparks, North American Wetland Engineering, presented information on the septic
system. Public comments: Don Baber, Oligilvie Ave., asked why a mound system was not being
used. Dave Hebert, said everyone in area has a mound system, where does the "clean" water go
after it is pumped to the drainfield. Planning Commission discussed a minimum floor elevation and
asked if a basement would be included. Mr. Curtis said there would not be a basement, but maybe a
crawl space. The cabin on site is 10 ft. 7 in. by 10 ft. 7 in. and used as a prayer cottage, not for
residential use. Supervisor Harnetty raised a concern that perhaps the home is being force-fit into
the property. Mr. Curtis replied that there is 2.6 acres of buildable land, but the proposed site has
the best views and takes advantage of the best soils for a septic system. Supervisor Hinz asked
about the maintenance of the DYNO 2 septic system. Mr. Sparks replied that that a certified
operator checks the system quarterly for clogging and pump operation.
New Scandia Town Board
December 5, 2006
Page 4
The Planning Commission recommended to the Town Board that they adopt draft Resolution 12-
05-06-03 to grant variances to allow an Alternative Sewage Treatment System and to build an
accessory structure between the house and the road with the conditions and findings as drafted with
the following changes: Add a condition that there will be no habitable area below grade.
Michael Harnetty made a motion to accept the recommendations of the Planning Commission
to adopt Resolution 12-05-06-03 as amended. Blair Joselyn seconded the motion. Supervisor
Hinz stated a concern regarding the future maintenance of the septic system. Voting yes: Harnetty,
Madden, Seefeldt,Joselyn. Voting no: Hinz. Motion adopted.
SCOTT AND MARY ANN ANDERSEN—MINOR SUBDIVISION
Mr. Dale Heibesen, Hult Surveying, presented a request for Scott &Mary Ann Andersen for a
minor subdivision and variance to create three lots from the property located at 19580 St. Croix
Trail, including a variance to allow one lot to be 8.2 acres in size (where the ordinance requires
between 2.0 and 4.0 acres, or 20 acres or greater.) Township Planner Berry Farrington presented
her report and recommendations. Public Comments: Bob Reed, 16723 199th St., said they had an
active boundary dispute with the Andersens and opposes any decisions until the boundary line issue
is resolved as it involves his garage, well and deck. Town Attorney, Dave Hebert, said the
boundary dispute is between the two parties and the filing of the subdivision could be dependent on
the resolution of the dispute. Mr. Heibesen said there is enough property on Parcel C to give up
2/10 of an acre to cover the disputed area. Mike White asked if an easement is needed along the
creek as well as the wetlands. Discussion included that a condition be added that dedicates all
drainage and wetland easements to New Scandia Township. It was also recommended to delete
condition#2 of the draft ordinance stating that MnDOT be deeded 0.3 acres along St. Croix Trail.
The Planning Commission recommended to the Town Board that they adopt draft Resolution 12-
05-06-04 to approve the minor subdivision request of Scott &Mary Ann Andersen and Arthur
Anderson II to divide 32.3 acres into three parcels, Parcel A of 8.2 acres, Parcel B of 3.8 acres, and
Parcel C of 20.0 acres, and a variance to allow for Parcel A to be 8.2 acres with the conditions and
findings therein.
Nancy Madden made a motion to accept the recommendations of the Planning Commission
and adopt Resolution 12-05-06-04 as amended. Michael Harnetty seconded the motion and
motion adopted unanimously.
Nancy Madden made a motion to adjourn and the meeting adjourned at 9:00 p.m.
Respectfully submitted,Q�
extuy\_6_
e4/1/1—Q
Brenda Eklund
New Scandia Township Deputy Clerk
S
J
New Scandia Township
Minutes of Town Board Meeting
Wednesday, December 13, 2006
The New Scandia Town Board met as the Board of Canvass on the above date. The following
members were present: Chairman Dennis Seefeldt, Vice-Chairman Michael Hinz, Michael
Harnetty, Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt.
The meeting was called to order by Chairman Seefeldt at 7:00 p.m.
Nancy Madden moved, seconded by Blair Joselyn, to adopt resolution 12-13-06-01, Certifying the
Results of the December 12, 2006 Special Election. The motion was adopted unanimously.
The meeting adjourned at 7:01 p.m.
Respectfully submitted,
Anne Hurlburt
Clerk/Administrator
) 5)
New Scandia Township
Minutes of Town Board Workshop Meeting
Wednesday, December 13, 2006
The New Scandia Town Board held a workshop meeting to discuss various personnel issues on
the above date. The following members were present: Chairman Dennis Seefeldt, Vice-
Chairman Michael Hinz, Michael Harnetty, Blair Joselyn and Nancy Madden; Administrator
Anne Hurlburt. Also present were Councilmembers-Elect Dolores Peterson, Pete Crum and
Donnette Yehle.
The meeting was called to order by Chairman Seefeldt at 7:01 p.m.
Administrator Hurlburt reviewed the current organizational chart for the Township and employee
rates of pay. Preliminary information on the cost of health care benefits was reviewed, along
with salary survey information from the League of Cities for various employee positions as well
as city council members. Hurlburt presented a proposed organizational chart, and position
descriptions for current and proposed positions. The history of building permit revenues and
expenses were discussed. Current personnel policies, and an outline of a proposed revision, were
distributed and reviewed. After discussion, the following directions were given:
• The Town Board will consider cost-of-living adjustments to pay rates for current
employees at the December 19 meeting.
• Hurlburt will draft a comprehensive pay plan for consideration by the Council early in the
2007.
• A set salary, with some additional compensation for serving on a major committee, is the
preferred approach to Mayor and Council compensation. Yehle and Peterson will work
with Hurlburt to review a draft ordinance prior to consideration at the January 2 meeting.
• Hurlburt will proceed immediately to secure firm quotes for employee health insurance,
based on covering the current full-time employees (maintenance worker, deputy clerk and
administrator.)
• Steps needed to hire a maintenance worker and building/code enforcement official will
proceed as soon as possible following decisions on health insurance.
• The Council may consider appointing a subcommittee to work on personnel issues.
• Hurlburt will begin drafting a revised personnel policy for review early in 2007.
Actions that will need to be taken at the first City Council meeting were discussed. There was
preliminary agreement on the following:
• The January 2 meeting should include a community event to mark the transition from
township to city, and the swearing-in of the new Council. Seefeldt will work with staff to
put together the program and invitation. Refreshments will be included.
• The current meeting schedule for the Board/Council and Planning Commission should be
continued.
• The Council should review the list of existing committees and discuss what committees
they wish to appoint, and the status of membership of each.
• Residents, including former council candidates, should be invited to apply for
appointment to fill the Planning Commission vacancy and other committee appointments
to be made by the Council early in 2007.
The meeting adjourned at 9:10 p.m.
Respectfully submitted,
Anne Hurlburt
Clerk/Administrator
6b))
New Scandia Township
Treasurer's Report
November 30, 2006
Beginning Balance 11/01/06 1,140,978.46
Receipts 34,742.19
Expenditures - 375,730.31
Payroll 16,348.09 392,078.40
Adjustments ACH Postage - 1,000.00
Ending Balance 11/30/06 782,642.25
Submitted by: Colleen Firkus, Treasurer
NEW SCANDIA TOWNSHIP 12/13/06 2:13 PM
Page 1
Cash Balances
Current Period: NOVEMBER 2006
MTD MTD Current
FUND Descr Account Debit Credit Balance
CASH
GENERAL FUND G 101-10100 $34,855.28 $70,492.66 $112,302.97
ROAD&BRIDGE G 201-10100 $723.30 $127,126.74 -$174,503.38
FIRE G 202-10100 $0.00 $29,731.99 -$57,999.48
POLICE G 203-10100 $0.00 $0.00 $11,712.74
PARK G 204-10100 $200.00 $4,289.51 $29,220.85
SCANDIA COMMUNITY CENTER G 205-10100 $975.00 $5,763.52 $19,030.75
WATER SHED G 207-10100 $0.00 $0.00 -$3,761 91
UPTOWN SEWER SYSTEM G 208-10100 $0.00 $0.00 $6,080.90
BLACKTOP PROJECT 2002 G 302-10100 $0.00 $0.00 $386,189.08
BLACKTOP PROJECT 2004 G 304-10100 $5,836.60 $0.00 $145,567.58
BLACKTOP PROJECT 2007 G 307-10100 $0.00 $80,922.81 -$80,922.81
FIRE HALUPUBLIC WORKS BOND G 310-10100 $0.00 $94,302.50 $93,727.00
BLACKTOP PROJECT 1997 G 397-10100 $0.00 $0.00 $0.00
BLACKTOP PROJECT 1999 G 399-10100 $0.00 $0.00 $216.47
FIRE HALL/PUBLIC WORKS G 401-10100 $0.00 $0.00 $0.00
ROAD IMPROVEMENT,CAP IMPROV G 402-10100 $0.00 $0.00 $0.00
CAPITAL IMPROVEMENTS G 403-10100 $0.00 $0.00 $174,118.80
201 SEWER PROJECT G 602-10100 $7,499.66 $9,796.32 $108,423.69
ESCROW G 801-10100 $15,000.00 $0.00 $15,000.00
Total CASH $65,089.84 $422,426.05 $784,403.25 - 7 t3., u`{a.,a_s '` t 7 I'c -
CD INVESTMENTS
GENERAL FUND G 101-10400 $0.00 $0.00 $0.00
ROAD&BRIDGE G 201-10400 $0.00 $0.00 $0.00
FIRE G 202-10400 $0.00 $0.00 $0.00
PARK G 204-10400 $0.00 $0.00 $0.00
SCANDIA COMMUNITY CENTER G 205-10400 $0.00 $0.00 $0.00
FIRE HALL/PUBLIC WORKS BOND G 310-10400 $0.00 $0.00 $0.00
201 SEWER PROJECT G 602-10400 $0.00 $0.00 $0.00
ESCROW G 801-10400 $0.00 $0.00 $0.00
Total CD INVESTMENTS $0.00 $0.00 $0.00
RESTRIC INVEST ESC
GENERAL FUND G 101-10401 $0.00 $0.00 $0.00
ROAD&BRIDGE G 201-10401 $0.00 $0.00 $0.00
FIRE G 202-10401 $0.00 $0.00 $0.00
PARK G 204-10401 $0.00 $0.00 $0.00
SCANDIA COMMUNITY CENTER G 205-10401 $0.00 $0.00 $0.00
ESCROW G 801-10401 $0.00 $0.00 $0.00
Total RESTRIC INVEST ESC $0.00 $0.00 $0.00
Misc Receivables
GENERAL FUND G 101-10425 $0.00 $0.00 $0.00
ROAD&BRIDGE G 201-10425 $0.00 $0.00 $0.00
Total Misc Receivables $0.00 $0.00 $0.00
Meeting Date: 12/19/2006
Agenda Item: 6 al)
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Approve Pay Request No. 2 and Final to Peterson Excavating, Inc. for
Wessels Storm Sewer Improvements
Deadline/ Timeline: N/A
Background: • Contractor has completed all work, including punch list items.
• Payment is for$728.79, which is the retainage that has been held
since last summer.
• Total project cost of$14,575.90.
Recommendation: Approve payment
Attachments/ • Pay Request
Materials provided:
Contact(s):
Prepared by: Tom Peterson, BRA 651-604-4868
(wessels storm sewer pay request)
Page 1 of 1
12/14/06
Owner: Township of New Scandia, 14727 209th St.,Scandia,MN 55073 Date: December 12,2006
JjBnestroo
-Rosene,
Andetiik& For Period: 8/12/2006 to 12/12/2006 Request No: 2 AND FINAL
lithodafei Contractor: Peterson Excavating,Inc.,21090 Ozark Ct.N.,Scandia,MN 55073
Engineers&Arctilte is
CONTRACTOR'S REQUEST FOR PAYMENT
WESSELS STORM SEWER
BRA FILE NO 000568-06131-0
SUMMARY
1 Original Contract Amount $ 14.126.90
2 Change Order-Addition $ 1,150.00
3 Change Order-Deduction $ 0.00
4 Revised Contract Amount $ 15,276.90
5 Value Completed to Date $ 14,575.90
6 Material on Hand $ 0.00
7 Amount Earned $ 14,575.90
8 Less Retainage 0% $ 0.00
9 Subtotal $ 14,575,90
10 Less Amount Paid Previously $ 13,847.11
11 Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO 2 AND FINAL $ 728.79
Recommended for Approval by.
BONESTROO,ROSENE,ANDERLIK&ASSOCIATES,INC.
.--7//14414i; ..iw�
Th
Approved by Contractor: Approved by Owner:
PETERSON EXCAVATING,INC. TOWNSHIP OF NEW SCANDIA
Specified Contract Completion Date: Date:
56806131 R EO2FINAL.>tl s
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
BASE BID:
1 15"HDPE LF 169 16 10 169 $2,720,90
2 15"RCP LF 20 41 00 16 $656 00
3 15"RCP FLARED END SECTION,INCL TRASH GUARD EA 1 1083 00 1 $1,083 00
4 4"DIA PRECAST CONCRETE MANHOLE,WITH 2"SUMF EA 3 2100 00 3 $6,300 00
5 CLASS 3 RIPRAP CY 10 62 00 10 $620 00
6 SILT FENCE,HEAVY DUTY LF 200 1 50 80 $120 00
7 REMOVE FES AND RIPRAP,CONNECT TO EX 15"PIPE LS 1 150 00 1 $150 00
8 EROSION CONTROL BLANKETS,CATEGORY 4 SY 600 1 68 450 $756 00
9 MNDOT SEED MIX 28B AC 0 25 700 00 0 1 $70 00
10 CLEAR AND GRUB LS 1 950 00 1 $950.00
TOTAL BASE BID: $13,425 90
CHANGE ORDER NO.1
1 SNOUT INSTALLED LS 1 1150 00 1 $1,150.00
TOTAL CHANGE ORDER NO 1 $1,15000
TOTAL BASE BID: $13,425 90
TOTAL CHANGE ORDER NO 1 $1,150,00
TOTAL WORK COMPLETED TO DATE $14,575.90
56806131 REO2FINAL xts
PROJECT PAYMENT STATUS
OWNER TOWNSHIP OF NEW SCANDIA
BRA FILE NO 000568-06131-0
CONTRACTOR PETERSON EXCAVATING, INC
CHANGE ORDERS
No. Date Description Amount
1 8/10/2006 This Change Order provides for additional work on this project $1,150 00
See Change Order
Total Change Orders $1,150.00
PAYMENT SUMMARY
No. From To Payment Retainage Completed
1 08/01/2006 08/11/06 13,847.11 728.80 14,575.91 _
2 AND FINAL 08/12/2006 12/12/06 728.79 14,575.90
Material on Hand
Total Payment to Date $14,575.90 Original Contract $14,126.90
Retainage Pay No 2 AND FINAL Change Orders $1,150.00
Total Amount Earned $14,575.90 Revised Contract $15,276.90
56606131RE02FINAL As
Meeting Date: 12/19/2006
Agenda Item: (e° a) i)
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive report from Park and Recreation Committee regarding the Family
Open Gym Program, and approve sponsorship of the program.
Deadline/Timeline: N/A
Background: • The Park and Recreation Committee is proposing to sponsor a Family
Open Gym program at Scandia Elementary School on four Saturday
mornings, January 27 and February 3, 10 & 17, 2007.
• The Committee believes there is an interest and need to make
our community gym more accessible on the weekends during the cold
winter months, to help families/residents get together for social and
physical activity. This program would be a trial period to determine the
level of interest and feasibility of the program.
• The Committee has received approval from the School District,but will
need to cover the cost of having a custodian on duty during activities. A
request to the Scandia Marine Lions to provide funding for the project has
been turned down. The Committee is looking for other sources of
funding. If another sponsor is not found, the cost would need to be paid
from the 2007 Parks budget.
• The Park and Recreation Committee would coordinate volunteer
supervision, promotion and also provide recreation equipment.
• The School District has requested that the township/city provide an
insurance certificate,naming the District as an additional insured, for this
program. Our insurer, LMCIT, would provide this at no extra cost.
Recommendation: I recommend that the Board receive the report and consider whether or not to
approve the trial open gym program.
Attachments/ • Draft flyer
Materials provided:
Contact(s): Mike Goeken(433-3977)
Deb Campobasso (433-5091)
Prepared by: Anne Hurlburt, Administrator
(park and rec open gym)
Page 1 of 1
12/14/06
Filo I
FREE
SaturdayMornings 9:00 -12 :00
Jan. 27, Feb. 3, 10, 17
meet at the Scandia Elementary Gym
The Scandia gym will be open on Saturday mornings for four weeks this winter. Come play
games like dodgeball, capture the flag, basketball and more! One adult should accompany
every 6 children to ensure proper supervision. A volunteer will be on duty to issue
equipment and assist in supervision. Families interested in playing basketball should bring
their own ball(a limited number will be available). This is a drop-in program, so no pre-
registration is necessary.
Thanks to a donation from the Scandia-Marine Lions Club there will be no charge to
participate.
If you are interested in volunteering to help with this program or have any questions,
please contact:
Mike Goeken 433-3977 e-mail goeks@frontiernet.net or
Deb Campobasso 433-5091 e-mail dcampobassoefrontiernet.net
Sponsored by the Scandia Park and Recreation Committee
with funding from the Scandia-Marine Lions Club
Meeting Date: 12/19/2006
Agenda Item: 7 a)
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: None—information only.
Deadline/ Timeline: N/A
Background: • Monthly reports on calls and citations issued are received from the
Washington County Sheriff's office.
• Deputy Chris Howard will be present at the Town Board Meeting
to answer any questions that the Board may have concerning
police protection for the Township.
Recommendation: N/A
Attachments/ • Citations by city report, 11/01/2006 to 11/30/2006
Materials provided: • Contract ICR's report, 11/01/2006 to 11/30/2006
Contact(s): Chris Howard, 651 439-9381
Prepared by: Anne Hurlburt, Administrator
(t:/board/reports/12_1 9_2006/sheriff report)
Page 1 of 1
12/14/06
ALCOPFR$
PF Citations by City Rpt QIJS Page 1
12/01/06 5:27:01
Washington county Sheriff's office
CITATIONS BY CITY REPORT
City Selected: NEW SCANDIA TWP
From Date: 11/01/2006 To: 11/30/2006
NEW SCANDIA TWP
offense offense Location Citation #
Date Time
11/03/2006 0756 SCANDIA TR/LOFTON SW368261
Statute 169 14 SPEED 65/55
11/03/2006 0805 SCANDIA TR & LOFTON Sw368262
Statute 169 14 SPEED 65/55
11/06/2006 0158 SCANDIA TR & LOFTON AV N SW368199
Statute 169 14 SPEED 70/55
11/07/2006 1136 LOFTON AV/MAYBERRY TR sw366353
Statute 171 08 NO DL IN POSSESSION
11/07/2006 1136 LOFTON/MAYBERRY TR Sw366354
Statute 171 24 DAR
11/07/2006 1136 LOFTER AV/MAYBERRY TR 366352
Statute 171 24 DAS
11/07/2006 0715 SCANDIA TR/POMROY 84695
Statute SPEED
11/08/2006 0150 SW366271
Statute 171 24 DAS
11/09/2006 1036 SCANDIA TR/22700 BLK SW366355
Statute 169 14 SPEED 74/55
11/11/2006 1406 21807 OLINDA LN N SW361388
Statute 609 2242 DOMESTIC ASSAULT
11/11/2006 1050 HWY 97/11000 BLK 85697
Statute SPEED
11/12/2006 1945 SW365202
Statute 169 685 CHILD RESTRAINT
11/14/2006 1400 ST CROIX TR & 23200 BLOCK SW366356
statute 169 14 SPEED 75/55
11/16/2006 1155 SCANDIA TR & NEW BERRY AV SW366358
Statute 169 14 SPEED 74/55
11/17/2006 1835 MEADOWBROOK & OAKHILL RD N sw365203
Statute 169 30 FAIL STOP AT STOP SIGN
PF Citations by City Rpt QIJS Page 2
12/01/06 5:27:01
washington County Sheriff's office
Page 1
4
ALCOPFR$
CITATIONS BY CITY REPORT
City Selected: NEW SCANDIA TWP
From Date: 11/01/2006 To: 11/30/2006
Offense Offense Location Citation #
Date Time
11/17/2006 1456 MANNING TR/192ND SW366359
Statute 171 24 DAR
11/20/2006 0800 OLINDA TR N & 177TH SW353933
Statute 169 14 SPEED 70/55
11/20/2006 1432 SCANDIA TR & 14350 BLOCK Sw359161
Statute 169 14 SPEED 69/50
11/20/2006 1027 ST CROIX TR & SCANDIA TR SW366360
Statute 169 686 1 NO SEATBELT
11/24/2006 1025 SCANDIA TR/NEW BERRY AV SW359162
Statute 169 79 FDCR MAY 06
11/24/2006 1305 SCANDIA TR & MEADOWBROOK SW359163
Statute 169 14 SPEED 79/55
11/27/2006 1453 ST CROIX TR & 14350 BLK SW359164
Statute 169 14 SPEED 73/50
11/27/2006 1558 MANNING TR N & 185TH ST SW359165
Statute 171 20 DAR
11/28/2006 1322 SCANDIA TR & ODELL SW359166
Statute 169 14 SPEED 80/55
11/28/2006 0100 SCANDIA TR N/MANNING AV N SW368228
Statute 169 791 NO PROOF INS
11/29/2006 1055 LANGLY & 18540 BLK SW359167
Statute 169 34 14 NO PARKING VIOL
11/29/2006 1153 SCANDIA TR & 14350 BLOCK SW359168
Statute 171 20 DAS
11/29/2006 1549 OLINDA TR & 205TH ST SW359169
Statute 169 686 1 NO SEATBELT
11/29/2006 1220 OAKHILL AV & OLINDA SW368229
Statute 169 50 2 NO LICENSE PLATE LIGHT
Total for City: NEW SCANDIA TWP 29
END OF REPORT **
Page 2
CJBWPFR$
PRT CONTRACT ICR REPORT QIJS Page 1
12/01/06 5:27:01
Washington County Sheriff's Office
CONTRACT ICR'S
Contract Report for NEW SCANDIA TWP
For the Period 11/01/06 To 11/30/06
Date Time ICR # ID# Street Name Complaint
11/01/06 18: 52:19 106038326 0184 PILAR RD FIRE ALARM
11/01/06 19:32:26 106038333 0184 OAKHILL RD LOST DOG
11/01/06 19:35: 57 106038335 0184 SCANDIA TR CAR VS DEER
11/01/06 20:09:39 106038338 0147 235TH ST CAR VS DEER/SUSP MALE
11/01/06 20:30:25 106038341 0118 OLINDA TR VANDALISM/INFORMATIONAL ONLY
11/01/06 23:02:18 106038348 0100 HWY 97 DK DRIVER
11/02/06 6: 57:35 106038366 0175 LOFTON AV ANIMAL COMLPAINT
11/02/06 9:51:55 106038384 0156 236TH ST DEATH NOTIFICATION
11/02/06 11:18:07 106038398 0156 195TH ST ABANDONED VEH/SUSPICIOUS ACTIV
11/02/06 12:00:48 106038403 0156 PARIS AV NSF CHECK
11/02/06 13:04:46 106038433 0156 QUINNELL AV 911 HANGUP
11/02/06 17:25:17 106038468 0127 HWY 97 INJURED ANIMAL/911 CALL
11/02/06 18:59:39 106038473 0127 POMROY AV LOST DOG
11/03/06 7:59:16 106038507 0172 SCANDIA TR TRAFFIC-SPEED
11/03/06 8:19:35 106038509 0172 SCANDIA TR SPEED
11/03/06 11:04:58 106038538 0172 202ND ST ATTEMPTED BREAK IN REPORT
11/03/06 21:08:17 106038592 0196 OLINDA TR INJURED DEER
11/03/06 21:18:29 106038593 0196 SCANDIA TR ALARM
11/03/06 22:03:17 106038598 0158 OLINDA TR CAR VS DEER
11/04/06 7:45:07 106038626 0118 SCANDIA TR LOOSE HORSES ** STATE PATROL
11/04/06 8: 56:35 106038631 0118 OAKGREEN AV HARASSING COMMUNICATIONS
11/04/06 11:40:11 106038645 0118 OLINDA TR THEFT REPORT
11/04/06 16:31:35 106038664 0154 ST CROIX TR TRAFFIC/WARRANT ARREST
11/04/06 20:25:00 106038676 0151 MAYBERRY TR CONDITIONAL RELEASE ISSUE
11/04/06 22:28:45 106038680 0154 KIRBY AV SUSP ACITIVITY
11/04/06 23:14: 57 106038682 0190 OLDFIELD AV MEDICAL
11/05/06 17:05:46 106038740 0158 LOFTON RD LOOSE COW
11/05/06 17:12:45 106038741 0158 PARRISH RD HUNTERS IN AREA
11/05/06 17:21:37 106038744 0158 MEADOWBROOK AV UNWANTED PEOPLE
11/05/06 20:12:06 106038754 0158 197TH ST 911 ABANDONED
11/05/06 21:35:44 106038757 0158 197TH ST 911 CALL
11/06/06 1: 58:49 106038765 0190 SCANDIA TR CITE SPEED
11/06/06 9:14:20 106038790 0190 OLINDA TR MEDICAL
11/06/06 12:20:16 106038812 MANNING TR WARRANT / WCSO / K006005759
11/06/06 16:08:46 106038852 0111 185TH ST VEH LOCKOUT
11/06/06 17:14:57 106038860 0111 MANNING TR GAS DRIVE OFF
11/06/06 23:29:36 106038880 0191 QUALITY TR MEDICAL
11/07/06 8:25:28 106038897 0160 PENFIELD AV FRAUD REPORT
11/07/06 10:19:35 106038919 MAXWELL AV WARRANT / WCSO / K106005222
11/07/06 12:16:28 106038942 0156 LOFTON AV TRAFFIC ARREST X 2-WARRANT/DAR
11/07/06 14: 53:48 106038999 0156 238TH ST ACCIDENT
11/07/06 17:04:43 106039013 0111 OLINDA TR CAR VS DEER NO INJURY
11/07/06 18:49:13 106039023 0100 ST CROIX TR DEER TAG
11/07/06 19:26:45 106039025 0111 SCANDIA TR TRAFFIC W/W 84695 ISSUED FOR S
11/08/06 1: 50:25 106039039 0170 OLINDA TR TRAFFIC DAS
11/08/06 11:52:21 106039076 0156 NORELL AV LOOSE HORSES
11/09/06 10:42:49 106039218 0156 ST CROIX TR TRAFFIC-CITE Sw366355 SPEED 74
11/09/06 11:09:02 106039232 0156 ST CROIX TR DIRECTED PATROL SPEED/40 MINUT
11/09/06 13:17:16 106039271 0156 MEADOWBROOK AV DOG COMPLAINT
11/09/06 18:22:14 106039291 0158 HWY 97 FIRE
11/09/06 18:22:25 106039292 0158 236TH ST PUBLIC ASSIST
11/09/06 20:04:03 106039299 0158 SCANDIA TR AUD ALARM
PRT CONTRACT ICR REPORT QIJS Page 2
12/01/06 5:27:01
Page 1
CJBWPFR$
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for NEW SCANDIA TWP
For the Period 11/01/06 To 11/30/06
Date Time ICR # ID# Street Name Complaint
11/09/06 22:52:15 106039310 0158 SCANDIA TR AUD ALARM
11/10/06 9: 52:21 106039332 0160 228TH ST SUS ACTIVITY
11/10/06 10:47:22 106039339 0156 PILAR RD THEFT REPORT *21 REQUEST
11/10/06 13:23:19 106039350 0156 MEADOWBROOK AV AUD. ALARM. **CANCEL PROPER C
11/10/06 14:22:24 106039356 0156 OLINDA TR DIRECTED PATROL STOP SIGN/40 M
11/10/06 16:14:44 106039368 0156 MANNING TR GAS DRIVE OFF
11/10/06 18:04:12 106039377 0158 220TH ST AUD ALARM
11/10/06 19:14:22 106039385 0158 SCANDIA TR ALARM
11/10/06 20:34:37 106039390 0158 228TH ST MEDICAL
11/11/06 10:55:28 106039430 0142 SCANDIA TR TRAFFIC-W/W#85697 SPEED
11/11/06 12:43:33 106039440 0142 SCANDIA TR AUD ALARM CANCEL
11/11/06 14:06:46 106039446 0142 OLINDA LN OUT OF CONTROL MALE // DOMESTI
11/12/06 17:20:29 106039533 0158 OLINDA TR HUNTERS
11/12/06 19:57:53 106039545 0158 ST CROIX TR TRAFFIC-DAS/CHILD RESTRAINT CI
11/13/06 6:14:27 106039561 0190 LAMAR AV MISSING PERSON REPORT
11/13/06 11:08:26 106039603 0156 ST CROIX TR FIRE ALARM
11/13/06 19:27:09 106039633 0184 MANNING TR DRIVING COMPLAINT
11/14/06 1:00:09 106039646 0110 PARKVIEW LN FIRE
11/14/06 14:04:49 106039696 0156 ST CROIX TR TRAFFIC-CITE SW366356 SPEED 75
11/14/06 14:24:19 106039699 0156 OAKHILL RD ROLLOVER W/INJURIES
11/14/06 15:01:30 106039705 0111 MAYBERRY TR FRAUD REPORT
11/14/06 21:16:46 106039742 0111 205TH ST AUD ALARM
11/15/06 8:59:05 106039772 0135 OLINDA TR ALARM
11/15/06 17:45:49 106039874 0111 SCANDIA TR DISPATCH DEER
11/15/06 19:34:03 106039881 0111 220TH ST FIRE ALARM
11/16/06 6:34:22 106039900 0196 OLINDA TR STRUCK DEER- NEEDS TO BE DISPA
11/16/06 11:38:50 106039951 0100 236TH ST OFFICERS INFO
11/16/06 12:11:30 106039963 0156 SCANDIA TR TRAFFIC-CITE SW366358 SPEED 74
11/16/06 17:23:14 106040004 0195 240TH ST HARRASEMENT COMPLAINT
11/16/06 18:02:10 106040008 0195 OLINDA TR 911 CALL/DEAD DEER ON ROAD
11/17/06 3:02:07 106040034 0194 SCANDIA TR DWI ARREST
11/17/06 12:36:36 106040109 0156 202ND ST VEHICLE LOCKOUT
11/17/06 15:22:30 106040166 0156 MANNING TR TRAFFIC CITE SW366359 DAR/NO P
11/17/06 18:11:46 106040176 0158 OAKHILL CT 911 ABANDONED CALL
11/17/06 18:40: 57 106040180 0158 MEADOWBROOK AV TRAFFIC CITE/FAIL TO STOP AT S
11/17/06 20:00:45 106040187 0158 OLINDA TR INJURED DEER
11/18/06 2:31:24 106040213 0110 LAYTON AV 911 MISDIAL
11/18/06 14:45:18 106040256 0145 MANNING TR PANIC ALARM
11/18/06 18:36:42 106040269 0100 209TH ST LOST DOG
11/19/06 16:39:37 106040318 0158 MANNING TR DK DRIVER
11/19/06 20:02:20 106040330 0158 ST CROIX TR DRIVING COMPLAIN
11/20/06 7:37:39 106040351 0175 SCANDIA TR 911 HANG UP
11/20/06 8:08:17 106040357 0175 OLINDA TR SPEED Sw-353933
11/20/06 10:32:01 106040374 0156 ST CROIX TR TRAFFIC-CITE SW366360 NO SEATB
11/20/06 14:38:33 106040400 0156 SCANDIA TR TRAFFIC-CITE SW359161 SPEED 69
11/20/06 20:33: 59 106040439 0144 HWY 97 AOA-VEHICLE THEFT
11/20/06 20:36:25 106040440 0158 MANNING TR GAS DRIVE OFF
11/21/06 19:21:05 106040539 0156 209TH ST TOWN BOARD MEETING
11/21/06 22:08:11 106040551 0131 POMROY AV POSS DOMESTIC
11/22/06 12:29:47 106040616 0153 WILLIAM OBRIEN SNOWMOBILE SAFETY CLASS
11/22/06 20:32:19 106040659 0154 220TH ST CHECK WELFARE
11/22/06 21:43:29 106040663 0178 220TH ST FIRE ALARM
PRT CONTRACT ICR REPORT QIJS Page 3
12/01/06 5:27:01
Washington County Sheriff's office
CONTRACT ICR's
Page 2
CJBWPFR$
Contract Report for NEW SCANDIA TWP
For the Period 11/01/06 To 11/30/06
Date Time ICR # ID# Street Name Complaint
11/23/06 16:08:09 106040702 0156 MANNING TR 911 ABANDON
11/23/06 21:43:06 106040726 0112 205TH ST PUBLIC ASSIST
11/24/06 10:30:19 106040753 0156 SCANDIA TR TRAFFIC-CITE SW359162 FDCR MAY
11/24/06 13:08:20 106040765 0156 SCANDIA TR TRAFFIC-CITE SW359163 SPEED 79
11/24/06 17:18:00 106040784 0111 ST CROIX TR SUSP ACTIVITY
11/24/06 19: 50:20 106040792 0111 223RD ST DOMESTIC
11/24/06 21:40:09 106040797 0111 223RD ST DOMESTIC
11/24/06 21:46:21 106040800 0100 NOLAN AV FIRE
11/25/06 13:40:16 106040839 0166 PARKVIEW LN ALARM
11/25/06 19:14:26 106040857 0158 OLDFIELD AV FOUND DOG
11/26/06 0:35:02 106040872 0191 LAMAR AV MEDICAL
11/26/06 12:40:24 106040895 0175 SCANDIA TR ABANDON VEH
11/26/06 12:53:04 106040897 0175 OLINDA TR BURGLARY REPORT
11/26/06 13:27:43 106040901 0166 OLINDA TR K-9 ASSIST
11/26/06 22:38:30 106040924 0100 POMROY AV AUD ALARM **CANC PRIOR TO D
11/27/06 2:42:34 106040931 0190 205TH ST CAR VS DITCH
11/27/06 14:02: 52 106040992 0156 SCANDIA TR TRAFFIC-CITE SW359164 SPEED 73
11/27/06 16:22: 53 106041005 0156 MANNING TR TRAFFIC-CITE SW359165 DAR
11/28/06 0: 58:10 106041031 0190 SCANDIA TR WARRANT ARREST
11/28/06 7:28:46 106041038 0140 SCANDIA TR VEH LOCKOUT
11/28/06 13:26:41 106041133 0156 SCANDIA TR TRAFFIC-CITE SW359166 SPEED 80
11/28/06 14:27:31 106041142 KESLER AV CIVIL PROCESS CASE
11/28/06 18:21:35 106041164 0158 MELANIE TR BURGLAR ALARM ***CAN
11/29/06 0:23:39 106041192 0190 OAKHILL RD CITE NO LIC PLATE LIGHT
11/29/06 10:59:08 106041248 0156 LANGLY AV PARKING-CITE SW359167 PARK IN
11/29/06 12:03: 58 106041257 0156 SCANDIA TR TRAFFIC-CITE SW359168 DAS/NO S
11/29/06 14: 52: 57 106041268 0156 ST CROIX TR AOA-SEMI LEAKING LOAD
11/29/06 15: 54:33 106041275 0156 OLINDA TR TRAFFIC-CITE SW359169 NO SEATB
11/29/06 18:13:06 106041284 0184 OAKHILL RD MEDICAL/LIFT ASSIST
11/29/06 18:17:02 106041285 0184 MANNING TR DK DRIVER
11/29/06 19:37:09 106041294 0184 LOFTON AV MEDICAL
11/30/06 0:39:16 106041312 0183 OLINDA TR DOWN POWER LINE
11/30/06 20:24:15 106041435 0154 OLINDA TR CAR VS DEER
Total ICRs Processed: 137
••* END OF REPORT *••
Page 3
Meeting Date: 12/19/2006
Agenda Item: ( , , /d
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve 2007 pay schedule for the Fire Department.
Deadline/ Timeline:
Background: • The Fire Department's 2007 budget proposal to the Town Board
included a$1 per hour increase in the base pay level for paid-on-
call firefighters.
• Monthly pay for fire department officers is not proposed to
change.
Recommendation: I recommend that the Board approve the pay schedule for the Fire
Department.
Attachments/ • Fire Department Pay Schedule
Materials provided:
Contact(s): Steve Spence, Fire Chief (651 433-3281)
Prepared by: Anne Hurlburt, Administrator
(fire dept pay)
Page 1 of 1
12/11/06
New Scandia Township
Fire Department Pay Schedule
Approved by Town Board, December 19, 2006
Hourly Pay Rates: 2006 2007
Probationary Firefighter/Base Pay: $8.00/hour $9.00/hour
Firefighter/First Responder: + $1.00/hour + $1.00/hour
Emergency Medical Technician: + $1.00/hour + $1.00/hour
Firefighter II: + $1.00/hour +$1.00/hour
Officer: + $1.00/hour +$1.00/hour
Additional Compensation:
Fire Chief: $300/mo. $300/mo.
Assistant Chief: $100/mo. $100/mo.
Pay Policies:
Any exceptions to the following shall be approved by the Fire Chief:
1. Most calls,training or meetings will receive on hour minimum pay.
2. Pay is calculated at half hour increments. Example: a call over 1 hour but less than 1
hour and 15 minutes receives 1 hour of pay. A call over 1 hour and 15 minutes will
receive 1.5 hours of pay.
3. Actual hours in class paid for Emergency Medical Technician and First Responder
recertification classes.
4. Two hours pay for monthly truck and rescue inspections.
5. Special team meetings will be paid up to a maximum of 2 hours per meeting up to a
maximum of 6 meetings per year.
Meeting Date: 12/19/2006
Agenda Item: 7 c
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Receive update from Town Engineer Tom Peterson on 2007 Road
Improvement Project
Deadline/Timeline:
Background: • When the Board voted to order the 2007 Road Improvement
Project 205th Street and 197th Street were excluded from the
project, pending further study of the environmental impacts.
• Engineer Peterson and his staff have completed some preliminary
analysis and he will report on their findings, and the schedule for
sharing this information with affected residents, at the December
19 Board meeting.
Recommendation: Receive the report.
Attachments/ • E-mail dated 12/14/06 from Tom Peterson
Materials provided: • Memo from Emily Resseger, BRA
Contact(s): Tom Peterson, BRA(651) 604-4868
Prepared by: Anne Hurlburt, Administrator
(2007 road project update)
Page 1 of 1
12/15/06
Page 1 of 1
Anne Hurlburt
From: Peterson, Tom W [tpeterson@bonestroo.comj
Sent: Thursday, December 14, 2006 3:14 PM
To: annehurlburt@frontiernet.net
Subject: Scandia Road Improvements
Attachments: TWP_ELR"Site Visit_121306.doc; Road Improvements_Special Waters.pdf
Anne,
Emily Ressinger has provided the following memo regarding the 205th and 197th Street areas.
An approximate schedule for the project is as follows:
December Finish street surveys and begin construction plans for approved streets. Inspect, survey and study
205th St. and 197th St. separately.
January, 2007 Continue with plans and specs for street paving and gather information for separate study of 205th and
197th drainage issues, treatment of runoff, agency requirements, etc. Submit a short report to the City
Council with our findings and recommendations. City Staff should schedule an informal meeting with
concerned residents on 205th and 197th
February, 2007 Meet with residents early in the month. If there is agreement, include these streets in the 2007 Paving
Project at the 2/20/07 Council meeting.
March, 2007 Bid and award project
.all me with any questions,
rom
Bonestroo
Memo 0 Rosene
And erlik&
Associates
Engineers&Architects
Project Name: 2007 Street Improvements Client: Township of New Scandia
To: Tom Peterson File No: 568-06-133
From: Emily Resseger Date: December 13, 2006
Re: Site Visit for 205th and 197th Streets
A summary of our observations and discussions regarding stormwater runoff from 205th and 197th Streets
east of Quinnell follows below. I have also included some relevant information from the MPCA General
Permit for Construction Activity and Washington County Soil Survey.
205th Street
Existing Conditions
The area of concern is the section of 205th Street between Quint Road and the St. Croix River. The road
has an approximate slope of 10% and dead ends with a circular turnaround boat launch. To the south of
the road is a protected trout stream. The current road is tipped away from the trout stream for its entire
length. Runoff sheets north off of the road and over time has created a ditch along side the road. A culvert
under 205th carries much of the runoff down the steep roadway embankment to the trout stream to the
south, where erosion has resulted. Runoff from the remainder of the road flows alongside 205th down to
the boat launch where it enters the St. Croix River through one of the many eroded channels that have
formed over time.
Proposed Improvements
Because of strict temperature and volume requirements for areas discharging to trout streams, runoff from
the road should be directed away from the trout stream into the St. Croix River. The road should continue
to be tipped away from the trout stream. The existing culvert under 205th Street should be removed. If
there is adequate right-of-way, a ditch should be graded on the north side of 205th Street, with rock ditch
checks to slow down flows and provide for some infiltration as allowed by the soils. The ditch should be
directed into the St. Croix through a pipe that will discharge at a low enough elevation to prevent erosion at
the outlet. Additional stormwater treatment may also need to be provided at the north end of the boat
turnaround in the form of a pond, raingarden, or other BMP. If there is not adequate right-of-way for a ditch,
curb and gutter may be necessary along the north side of the road, and stormwater treatment at the boat
turnaround would be required.
Bonestroo, Rosene, Anderlik and Associates, Inc. Page 1 of 3
2335 West Highway 36+ St. Paul, MN 55113+ Phone: 651-636-4600+ Fax: 651-636-1311
Bonestroo
Memo 0 Assene
Anderlik&
Associates
Engineers&Architects
197th Street
Existing Conditions
The area of concern is the steep portion of 197th Street to the bottom of the hill. This street has an
approximate slope of 17%, with roughly 1:1 slopes down the embankment on the east side, and rock bluffs
on the west side. The road currently tips west towards the rock bluffs. Stormwater drains along the road
on the west side, and ice forms out into the roadway in the winter because there is not sufficient room for
drainage. There is a shallow ditch near the bottom of the hill, and drain tile has been run up the side of the
hill, although much of the drain tile has been torn up by a snow plow. The drain tile discharges into a low
point at the bottom of the hill, which then discharges through a 15" culvert under a private drive and into the
St. Croix River.
Proposed Improvements
For the areas of the road where the embankment on the east side is quite steep (> 3:1), the road should
continue to be tipped west into the rock bluffs. Further down the road can be crowned to sheet flow off in
both directions. A ditch with rock ditch checks should be graded on the west side if room allows, otherwise
curb and gutter may need to be installed. Flows should be directed into the low area at the bottom of the
hill. Ponding or infiltration options at this low point should be pursued.
MPCA General Permit for Construction Activity
Along with the minimum storm water discharge design requirements outlined in the MPCA General Permit
for Construction Activity, both road sections would be subject to additional requirements under the permit.
The 205th Street section is within 1000 feet of both a trout stream and a scenic river(St. Croix), while the
197th Street section is within 1000 feet of a scenic river(St. Croix). Both road sections will need to meet
additional temporary and permanent erosion protection measures, water quality treatment, and buffer zone
requirements than what is usually required by the permit (see Appendix A of the permit). In addition, 205th
Street will need to meet requirements to minimize temperature impacts to the trout stream. The relevant
trout stream portion of the permit is provided below:
Temperature Controls. The permanent storm water management system must be designed such that the discharge
from the project will minimize any increase in the temperature of trout stream receiving waters resulting from the 1,
and 2-year 24-hour precipitation events. This includes all tributaries of designated trout streams within the section
that the trout stream is located. Projects that discharge to trout streams must minimize the impact using one or more
of the following measures, in order of preference:
a. Minimize new impervious surfaces.
b. Minimize the discharge from connected impervious surfaces by discharging to vegetated areas,or grass
swales,and through the use of other non-structural controls.
c. Infiltration or evapotranspiration of runoff in excess of pre-project conditions(up to the 2-year 24-hour
precipitation event).
d. If ponding is used,the design must include an appropriate combination of measures such as shading, filtered
bottom withdrawal, vegetated swale discharges or constructed wetland treatment cells that will limit
temperature increases. The pond should be designed to draw down in 24 hours or less.
e. Other methods that will minimize any increase in the temperature of the trout stream.
Bonestroo, Rosene,Anderlik and Associates, Inc. Page 2 of 3
2335 West Highway 36+ St. Paul, MN 55113+ Phone: 651-636-4600+ Fax: 651-636-1311
Bonestroo
Memo 0 Rosene
Anderlik
Associate6s
Engineers F.Architects
The permit states that where the proximity to bedrock or lack of right-of-way in road projects precludes the
installation of the permit storm water management practices outlined in the permit, other treatment devices
such as grass swales, smaller ponds, or grit chambers are required prior to discharge to surface waters.
Soils
An investigation of the Washington County Soil Survey shows that soils for the two roads are generally A or
B for the higher areas, and D for the lower areas along the St. Croix. Infiltration does not appear feasible
for the areas adjacent to the St. Croix. Soil borings should be taken to get a better sense of infiltration
capacity, depth to bedrock, and water table elevations.
Recommendations
• Prepare a survey drawing with right-of-way and easements shown for both roads.
• Obtain soil borings.
• Send preliminary submittal to Carnelian-Marine Watershed District to obtain feedback and approval.
Bonestroo, Rosene, Anderlik and Associates, Inc. Page 3 of 3
2335 West Highway 36+ St. Paul, MN 55113+ Phone: 651-636-4600 + Fax: 651-636-1311
y w
c
gin in
E ro
F
V n'V, N u) 2 v
`7 c
E c J 5 5 = Q u, Z• 8
co q
c - ..'_ 5 H W c N -0 m
l Q� C n
•4 J �,, p; �; 3 N C
Y _ CO in
m
on`J �U' ` pj J C c C C C Z J W 03
0 E. z e, G) Y w w C ya CG c W y N `7 rn O U O. °
- rU'-n .S2 -eh. ri J H J `' d J O Q -' Q C E E `.3' SZ' = C U] c t- v
a c on �� o n o o a z avi a z u o o Q s o E.
cr. 2 t. H UJ H J .- U 2 D (f) 2 f] (n UJ N N S C = N cr. 0 U U
i —.,,`f 1 1 i l r +I .. "P } ar 4 .ri - ---
�, \ rf�1`` ram/ G'S,I�J ,t� }Ib�r '.nl,'wrJ,ti '•, ...
' 14—''il r 1, /
e.-•; rA.X .;... T.-'r':;-'../ . .1
\'i- 1 i'ti 1 , 47' - /() - _ _i ~- m
.'
- •r! _ } rv^ : ` " ii 3i is o
- X :Tr --iL -t-- --11 ... ..a r,
;f �- - - .�
;e{� �� X1080IS— on
• *,,y t- am.. a a=•�:.- - r -- — €
JA 7,. ��_ �.,�'P..—1 —- _„...-- i'7--,d•V �..,•,�vlkr-NI IN.^ )i'l� '^I!'� rJ -.ti_ .•--J' yr.lr/•.�(� _r,��
r
10,cn,.'j 1 J' '� -1 •'''' +. / iwYii _ ao
Cl`_;,�.f':-�'", C Z i. r I� to..??. {l 1I;'� • •.,ti+.y,` '\� + ei z°..
y0 .' I .,;,,r--'ktii aS -,, ti -_ \'f'( , TLi! I. % . u-4i E . r' -015
v ,%, ;. _'. Nee-wgnb ry Z r =No4 ! it..L x ..r` , •,A. •J m y
y- "f ma f- IIwuM� _ -��.i, ,� - W m
3 r
..„ „.........:73,J. ,
,- `Th ."v.,.-mac' ' �,, r' "'.• �y_ �.. .J• I•� J y�[`•r.:S. r _r n-.�. *5£
/
11 fa r� `= .»" it W 13
%. .l� `r1 ;af ',`i. 1 j .'+ r [ ' '..'�` fries �' l aw
i ><nkr l t \-! J r' cl� ( / - 17,4J r/ ,�, r�_r- -�-_ yj o a
—7,1 4-4),-,
j ___, >r ,y{ 1 .`.-'_,1 'yi ' `,`?\.+-.
•
1111111112.1.(\-...:_i‘,L,,'1
'`ti "tip J . �- . ._, 5 z
[_, i { I I f l' it , ' t ff�i�r(r �,. -� , ,i�;- �I.�-.• ',��-- t�`'�� r' � �. N �`. ``.k
, I� : •I 4 t. ' �h.31fi tr r'/,_. -�.�-1/1 ,'ti r,+.w.� 1.i,"r- . -♦ ~.viI + k 1` '11-�" F
E • h\. ,}' Z - +'C {17 '/, ^'Ir',, .-. -Tvi S 5. \\r`G rr/• .+' \.+_y - ''r r-p.
J .t1—�+ r-Q�1�y 11�llll �/Ir% I r f` �, _ r i i t'—.
�����%'i�r-� r 1-a��.��F,- '" 4i y o
Meeting Date: 12/19/2006
Agenda Item:
Town Board Agenda Report
Town of New Scandia
14727 209`h St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Receive report from Recreation Program Coordinator Marty
McKelvey on proposed 2007 summer recreation programs.
Deadline/Timeline:
Background: • Marty will be present at the 12/19 Board meeting to review the
proposed 2007 summer recreation programs and answer any
questions.
• Marty is proposing to co-sponsor a number of programs with
Camp Lakamaga next year.
• She is also proposing to advertise the programs in the Forest Lake
Community Ed brochure. They would handle registrations, as was
done for the winter skating program.
• The last page of the attachment includes a description of Camp
Lakamaga, as well as some ideas for adult programming that
Marty is exploring.
• Marty reviewed the proposed programs with the Parks Committee
at their December 4 meeting.
Recommendation: Receive report and give feedback as desired.
Attachments/ • Program Descriptions and Schedule
Materials provided:
Contact(s): Marty McKelvey(651 433-8410
Prepared by: Anne Hurlburt, Administrator
(2007 rec programs)
Page 1 of 1
12/15/06
Activity Where Dates Time Age Group Cost
Tennis/Basketball Community 6/11 —6/28 T&Th 9:00— 12:00 4—6"'Grade $75.00
Camp Center 7/10—7/26 T&Th 9:00— 12:00 1st—3`d Grade $75.00
+towel
Advanced Tennis 466/11 —6/28 T&Th 1:00-3:00 4th—8th Grade $75.00
Cleat Kids/ Community *6/18—8/1 M&W 4,5 and 6 year olds $75.00
Reading Center 9:30— 11:30
All Day Camp Camp *6/18—7/11 & M&W M&W: 1s1—6th $150.00
Sparks/Blast Lakamaga 8/6—8/22 8:00— 5:00
'h days 'A days 9:00—12:00 M&W: 1st—3rd $65.00
''days 1:00—4:00 M&W: 4"'—6th $65.00
Boating/Fishing Camp 6/19—6/28 T&Th 9:00— 12:00 1s`—3" Grade $65.00
Canoeing Lakamaga *6/29—7/27 Fridays 12:00—3:00 4th—8th Grade $65.00
Camping/Canoeing 7/24—8/2 T&Th 12:00—3:00 7th— 12th Grade $65.00
Golf Ironwoods 7/10—7/26 T&Th 1'—6"' Grade $40.00
12:00— 12:45
Art Camp 7/16—7/25 M&W 1 n—6"' Grade $55.00
Lakamaga 1:00—3:00
Horseback Riding Down on the 7/16—7/18 Mon.Tue.Wed 5 yr.olds- 12th Grade $140.00
Farm-Hugo 4:00-7:00
Family Adventure Camp 7/27—7/29 Fri—Sun All Ages $175.00 for a
Lakamaga 8/3—8/5 6:00— 10:00 family of three,
3 days/2 nights $25.00 a person
for additional
family members
Skateboard Community 7/30—8/2 M—Th 1st—6th Grade $75.00
Center +certificatea 11:00— 1:00
LaCrosse Community 7/30—8/2 M-Th 1st -6th Grade $85.00
Center 1:00—4:00
Biking Lakamaga 8/7 —8/16 T&Th 5th— 12th Grade $65.00
St.Croix 1:00—4:00
WOB/Gandy
Dancer Trail
* No Camps during the week of July 1 —7th
Camp Descriptions:
Biking
Grades 5 - 12
Tue and Thur Aug 7—Aug 16, 1:00pm—4:00pm, $65.00
Travel in mountain bike territory on four different scenic tours. Students will not only
have lessons in bike repair and riding safety but will learn about environmental
awareness, general fitness and nutrition. Each day explore a different biking trail or route
within Camp Lakamaga, William O'Brian, St.Croix Valley and the Gandy Dancer Trail.
Must bring own mountain bike,helmet and water bottle. Dropping off and picking up
riders are to meet at Camp Lakamaga for the first day, 2nd day at William O'Brian, 3rd
day at the Scandia Community Center, and 4th day at the St. Croix Falls Trail near the
Kentucky Fried Chicken restaurant.
Boating/Fishing
Grades 1-3
Tue and Thur. June 19—June 28, 9:00am-Noon, Camp Lakamaga $65.00
This camp is for kids who not only love to fish but also enjoy swimming, and canoeing.
There is plenty of fish and even an enjoyable pontoon ride. On Big Marine Lake we
show kids how to paddle a canoe. You bring your life jacket and tackle and we supply
the bait and instruction.
Art
Grades 1-6
Mon and Wed. July 16-July 25, 1:00pm-3:OOpm, Camp Lakamaga$55.00
Create a variety of artworks from pottery to cartooning to calligraphy. Experiment with
what your creative impulses are and choose to strengthen your techniques and become
more than just a novice art enthusiast. Camp Lakamaga's beautiful scenery brings out
any artist's creativity.
Camping/Canoeing
Grades 7 - 12
Fri., July 24- Aug 2,Noon— 3:00pm, Camp Lakamaga $65.00
Adventure into the wilderness at Camp Lakamaga and learn about setting up camp,
building camp fires, and exploring nature. On Big Marine Lake campers will discover
how to manage a canoe that has capsized. Our instructors provide campers with basic
techniques used to paddle a canoe. Campers must bring life jacket and waterproof
sunscreen.
Canoeing
Grades 4-8
Fri June 29-July 27,Noon—3:00 pm, Camp Lakamaga $65.00
No class during the July 4th week
Find out how to paddle a canoe and work with a partner to turn the canoe in different
directions. On Big Marine Lake campers will find out by wildlife and protect the
environment from further harm. Kids will enjoy this class with a friend. All teachers
have taken the Camp Lakamaga instructors course. Campers must bring life jacket and
waterproof sunscreen.
Tennis/Basketball
Grades 1-3
Tues and Thurs, July 10—26, 9:00am—Noon, Scandia Community Center $75.00
These two sports are teaming up to help kids learn the basic elements of playing tennis
and basketball. In tennis learn to hit a ball or hit a target and in basketball kids learn
proper shooting techniques from lay-ups to jump shots to free throws. Drills provide a
way for kids to learn how to be competitive while having fun in these two sports. Your
child will love this class even more with a friend.
Tennis/Basketball
Grades 4-6
Tues and Thurs, June 11 —June 26, 9:00am—Noon Scandia Community Center$75.00
These two sports are teaming up to help kids learn the basic elements of playing tennis
and basketball. In tennis learn to hit a ball or hit a target and in basketball kids learn
proper shooting techniques from lay-ups to jump shots to free throws. Drills provide a
way for kids to learn how to be competitive while having fun in these two sports. Your
child will love this class even more with a friend.
Advanced Tennis
Grade 4-8
Tue and Thurs, June 11 —June 28, 1:00pm-3:00pm, Scandia Community Center$75.00
Will supply instructor's description soon
Cleat Kids
3 —5 years olds
Mon and Wed, June 18 —Aug 1, 9:30am-11:30am Scandia Community Center$75.00
This class will help kids learn new skills while participating in game-like activities and
improve skills with practice and training. Multiple sports are offered each week,
including soccer,baseball/softball,basketball, volleyball and racquets. These activities
promote enthusiasm and inspire learning with emphasis on fundamental sports instruction
and fun. Also enjoy exploring games with story book readers at Gammelgarden.
Sparks/Blast at Camp Lakamaga
1st Session:
Grades 1-3 Mon and Wed, June 18 —July 11, 9:00am—Noon $65.00
or 9:00am— 5:00pm $150.00
Grades 4-6 Mon and Wed, June 18 —July 11, 9:00am—Noon $65.00
or 9:00am— 5:00pm $150.00
2nd Session:
Grades 1—3 Mon and Wed,Aug 6 - Aug 22, 9:00am—Noon$65.00
or 9:00am—5:00pm $150.00
Grades 4-6 Mon and Wed, Aug 6 - Aug 22, 9:00am—Noon $65.00
or 9:00am—5:00pm $150.00
Children can have a great outdoor experience at Camp Lakamaga. Each child can choose
between different activities offered. Crafts,pick-up games,biking, and archery are a few
of the activities offered. Choose between 'A day or full day schedules that will fit your
child's interest.
Golf at Ironwood
Grades 1-6
Tue and Thur, July 10—July 26, Noon-12:45pm, Ironwood Golf Range on Hwy 97,
$40.00
Ironwood Golf Range provides an opportunity for kids to learn how to improve their golf
swing. Balls will be provided and each child will spend time swinging for distance or
hitting at an oversized target. This activity inspires learning with emphasis on
fundamental sports instruction and fun. Students are encouraged to bring their own
driving clubs or use the clubs at Ironwood.
Family Adventure at Camp Lakamaga
All Ages
Fri— Sun, July 27—July 29, 6:00pm on Friday to 10:00am Sunday$175.00
Fri—Sun, Aug 3 —Aug 5, 6:00pm on Friday to 10:00 am Sunday $175.00
Camp Lakamaga is a great setting for families ready to have adventures on their own or
with a group of campers. Activities for the whole family include biking, camping,
swimming, or finding time to explore this beautiful 170 acreage facility. Share in the
duties of preparing and cooking meals on an open fire and follow the camp noises at
night. This experience will prove to be a family adventure. Cost includes 3 meals on
Saturday and an early breakfast meal on Sunday.
Saddle-Up with Down On The Farm
Ages 5 & Up
Mon, Tue, and Wed, July 16-18, 4:00pm— 7:00pm Hugo $140.00
Horses, horses and more
Please join us at a local stable to learn about horses, and ride. This program will feature
subjects on brushing, grooming, saddling and bridling, and so much more. Riding time
will include basic instruction on proper procedure of leading a horse,mounting and
dismounting, start, stop, and back-up, ride at a walk, trot,while being supervised by
knowledgeable,mature staff. Safety is paramount!! Stable will provide helmets. So if
you have a horse-crazy kid then this is the program for them. Camp is at the Down on
the Farm in Hugo.
Skateboarding
Grades 1 —6
Mon—Thur July 30—Aug 2, 10:30am—Noon, Scandia Community Center $75.00
Beginners to intermediate skaters, experience this life-long recreational activity with
expert teacher Joey Yetman. Learn a variety of trick including safety and etiquette so
that your child will know the ropes of the skate park. The last day will be taught at the
Chisago Skate Park in Chisago. Bring water-bottle and helmets.
Lacrosse
Grades 1-6
Mon—Thur July 30—Aug 2, 1:00pm-4:OOpm, Gammelgarden $85.00
Sports Unlimited will focus on helping kids learn the rules of lacrosse while working on
team play and sportsmanship. Players enjoy the skills of catching, throwing, scooping
and cradling and are directed to play this fast action game. All equipment will be
provided. Wear sunscreen and bring a water bottle. Maximum enrolled 23 kids
June and July 2007
10 11 12 13 14 15 16
Tennis/BB Tennis/BB
Grades 4-6 Grades 4-6
9:00-12:00 9:00-12:00
17 18 19 20 21 22 23
Cleats Tennis/BB Cleats Tennis/BB
9:30-11:30 Grades 4-6 9:30-11:30 Grades 4-6
Sparks/Blast 9:00-12:00 Sparks/Blast 9:00-12:00
8 00-5:00 Boating 1-3 8:00-5:00 Boating 1-3
9:00-12:00 9:00-12:00
24 25 26 27 28 29 30
Cleats Tennis/BB Cleats Tennis/BB Canoeing
9:30-11:30 Grades 4-6 9:30-11:30 Grades 4-6 4-8
Sparks/Blast 9:00-12:00 Sparks/Blast 9:00-12:00 12:00-3:00
8:00-5:00 Boating 1-3 8:00-5:00 Boating 1-3
9:00-12:00 9:00-12:00
8 9 10 11 12 13 14
Cleats TN/BB 1-3 Cleats TN/BB 1-3 Canoeing
9:30-11:30 9:00-12:00 9:30-11:30 9:00-12:00 4-8
Sparks/Blast Golf 1-6 .,..V:f lest Golf 1-6 12:00-3:00
8:00-5:00 12:00-12:45 8443 - 60 12:00-12:45
15 16 17 18 19 20 21
Cleats TN/BB 1-3 Cleats
9:30-11:30 9:00-12:00 9:30-11:30 TN/BB 1-3 Canoeing
Art 1-6 Golf 1-6 Art 1-6 9:00-12:00 4-8
1:00-3:00 12:00-12:45 1:00-3:00 Golf 1-6 12:00-3:00
Horseback Horseback Horseback 12:00-12:45
Riding Riding Riding
5 yrs.— 12`h Gr. 5 yrs.—12`h Gr. 5 yrs.—12`h
4:00-7:00 4:00-7:00 Gr.
4:00-7:00
22 23 24 25 26 27 28
Cleats Cleats Canoeing
9:30-11:30 TN/BB 1-3 9:30-11:30 TN/BB 1-3 4-8
Art 1-6 9:00-12:00 Art 1-6 9:00-12:00 12:00-3:00 Family
1:00-3:00 Golf 1-6 1:00-3:00 Golf 1-6 Family
12:00-12:45 12:00-12:45 Adventure Adventure
Camping& Camping& 6:00
Canoeing Canoeing
7-12 12:00-3:00 7-12 12:00-3:00
29 30 31
Cleats Skateboard
Family 9:30-11:30 1-7
Adventure Skateboard 10:30-12:00
1-7 LaCrosse
10:00 10:30-12:00 1-6
LaCrosse 1:00-4:00
1-6 Camping&
1:00—4:00 Canoeing
7-12 12:00-3:00
August 2007
1 2 3 4
Cleats Skateboard
9:30-11:30 1-7 Family Family
Skateboard 10:30-12:00
1-7 LaCrosse Adventure Adventure
10:30-12:00 1-6 6:00
LaCrosse 1:00-4:00
1-6 Camping&
1:00-4:00 Canoeing
7-12 12:00-3:00
5 6 7 8 9 10 11
Family
Adventure Sparks/Blast Biking 5-12 Sparks/Blast Biking 5-12
10:00 8:00-5:00 1:00-4:00 8:00-5:00 1:00-4:00
12 13 14 15 16
Sparks/Blast Biking 5-12 Sparks/Blast Biking 5-12
8:00-5:00 1:00-4:00 8:00-5:00 1:00-4:00
19 20 21 22 23 24 25
Sparks/Blast Sparks/Blast
8:00-5:00 8:00-5:00
26 27 28 29 29 30 31
Camp Lakamaga has a beautiful facility on Big Marine Lake. During the summer
months the Girls Scouts provide a fun atmosphere for kids to participate in a variety of
camps. In exchange for having kids participate in the various sports programs through
Scandia's Park and Recreation program, we have a great opportunity to be included in
Camp Lakamaga's programs that include activities such as arts,biking and boating.
Depending on the number of kids enrolled we would provide the necessary instructors to
help with leading and guiding the children through the activities.
The Foreign Policy Association (University of Minnesota),presents Great Decision
topics as a way to adapt the program to suit our needs. The topics I have chosen for
adults are: Human Rights in an Age of Terrorism, The U.S. and Iran, and the Global
Health Pandemics and Security. The Foreign Policy Association is willing to donate the
work book and teaching guide materials to help start up our own forum using last years
topics. I am currently looking for teachers who can teach Bridge playing, hooking up
with Valley Tours in Stillwater to offer Senior citizen tours, and partnering with William
O'Brien's Walking/Hiking Club.
For the developmentally disabled groups we have dancing/listening to music and
presenting a"Movie Night" at the community center.
The Timelines for the Summer Program
Review by Park and Recreation - 12/04/06
Present to the Town Board - 12/19/06
Approval Needed - Before 1/30/07
Finalize the Descriptions of Camps - 1/15/07
Publishers Deadline - 1/30/07
Brochures Mailed Out- 5/1/07
Registration Begins - soon after
E
Meeting Date: 12/19/2006
Agenda Item: 7 4 A)
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Adopt a motion to 1) create a Parks Capital Improvement Fund; 2)
reduce the 2007 Park Fund revenue budget by$39,000 (the amount of
park fees projected in 2007); and, 3) direct that all future park fees in-
lieu-of-land dedication be deposited to the Parks Capital Improvement
Fund.
Deadline/ Timeline: N/A
Background: • Park dedication fees are currently co-mingled with other revenues in
the Parks budget. Creating a new fund,to which revenues can be
deposited and eligible expenses charged,will better ensure that the
township meets state law requirements for park fees,which states that
"any cash payments received be placed in a special fund by the
municipality used only for the purposes for which the money was
obtained,and may not be used for ongoing operation or maintenance."
(Mn Stat. 462.358 Subd. 2b.)
• The 2007 revenue budget includes$39,000 in park dedication fees.
The expenditure budget currently does not include any projects for use
of these funds.
• Township Treasurer Colleen Firkus performed an analysis of park
fees and expenditures at the end of 2005. At that time it was
determined that eligible capital expenditures for park development
had exceeded park dedication fees collected by$49,394.09. At the
end of 2005,$50,000 was transferred from unreserved fund balances
to erase the deficit so the balance at the beginning of 2006 was a
positive$605.91. Revenues in 2006 to date are$3,200,with
expenditures of$12,134.50(the Hay Lake parking lot.) Therefore,
there is currently a deficit of$8,328.59.
• The Board has several options on how to deal with the current deficit.
Money could be transferred from another fund(such as the Capital
Improvement Fund),paid from future general tax revenues(reducing
the 2007 tax revenue and expenditures in the Parks Fund budget),or
Page 1 of 2
12/12/06
through future park dedication revenues.
• After the new fund is created,future expenditures should be planned
as part of a Capital Improvement Program(CIP.) The new City
Council should undertake a CIP process sometime in the first half of
2007.
Recommendation: I recommend that the Board take action to create the fund and amend
the budget, as requested, and that you also discuss how to deal with
the $8,328.59 deficit in park capital expenditures.
Attachments/ None.
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(park fund)
Page 2 of 2
12/12/06
Meeting Date: 12/19/2006
Agenda Item: 7, Q) 3
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Review proposals for audiovisual equipment for the Town Board
Room.
Deadline/ Timeline: N/A
Background: • In October, a request for proposals (RFP) for audiovisual
equipment for the Board Room was sent to 11 vendors,requesting
a response by December 1.
• No responses were received by the due date.
• Dean Boraas of Hurricane Productions did contact me prior to the
due date, and indicated his willingness to provide a cost estimate.
The estimate was not available as of Friday, December 15,but
may be available for review at the Board meeting on Tuesday,
December 19.
• When I inquired about their lack of response to the RFP, I heard
several comments: that vendors are busy this time of year filling
end-of-year orders for other clients; that too much work or time
would be required to visit our site and design a system; and, that
we did not have a clear budget for the project. It was suggested
that rather than ask vendors to both design and build a system, that
we should hire a designer to prepare plans and specify equipment,
and then seek vendor quotes for comparison. I also heard that
some vendors may have been reluctant to respond because of
previous proposals to the Township that had not come to fruition.
Recommendation: If a proposal is received from Hurricane Productions prior to the
meeting, the Board should discuss it and determine if you wish to
proceed with all or part of the project. Depending upon the cost, we
may need to secure additional quotes before making a decision.
Another option is to consider hiring a designer to prepare plans and
specify equipment. This would allow more discussion of priorities
and options in advance, and give a better idea of potential costs before
Page 1 of 2
12/14/06
we get quotes or bids. The designer should not be allowed to bid on
the equipment and installation.
Attachments/ • RFP
Materials provided: • List of vendors
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(avrfp)
Page 2 of 2
12/14/06
October 27, 2006
REQUEST FOR PROPOSALS
AUDIOVISUAL EQUIPMENT
New Scandia Township (City of Scandia, effective January 1, 2007)is seeking proposals
to design, provide and install audiovisual equipment in our Town Board Room/City
Council Chamber, located in the New Scandia Community Center.
Description of Project:
Currently, there are no microphones, amplification system, speakers, screens,monitors or
projectors of any type in the room, which is approximately 22 by 38 feet in size. There is
a fixed dais located on one end of the room,with seating for approximately 40 to 50
people in the audience. The desired capabilities are:
• Voice amplification so that the audience can clearly hear the board members'
discussion at public meetings;
• Voice amplification so that the audience and board members can clearly hear
speakers making presentations to the board;
• Display of development plans, PowerPoint presentations and other visuals for
viewing by the board and the audience.
• Connectivity so that Lakes Area Community Television may record audio and
video for playback on the local cable television channel.
Timeline:
Proposals should be received not later than Noon on Friday, December 1, 2006 at the
New Scandia Community Center, 14727 209th Street North, PO Box 128, Scandia, MN
55073. Prices quoted should be valid for at least 60 days. Review by the Town Board is
tentatively scheduled for December. The Township reserves the right to reject all
proposals.
Contact:
For questions or to arrange a site visit,please contact: Anne Hurlburt, Town
Administrator at 651 433-2274 or e-mail at annehurlburt@frontiernet.net.
REQUEST FOR PROPOSALS
AUDIOVISUAL EQUIPMENT
AV Vendors
Alpha Video
7711 Computer Avenue
Edina, MN 55435
Music Connection
77 Eighth Ave. SW
Forest Lake, MN 55025-1877
Connectivity Solutions
10900 73`d Ave N., Suite 124
Maple Grove, MN 55369
Appollo Systems
6250 Sycamore Ln. Suite 500
Maple Grove, MN 55369
Manny's Electronic Interiors
4230 W 76 St
Edina, MN 55435 - 5108
Tierney Brothers Inc.
3300 University Ave. SE
Minneapolis, MN 55414
Freestyle Productions
7160 Madison Ave. W.
Minneapolis, MN 55427-3602
AVI Systems
6271 Bury Drive
Eden Priairie, MN 55346-1720
Graybow Communications Group
5340 Cedar Lake Rd
St Louis Park, MN 55416-1643
Mid-Co A/V Inc.
8360 loth Ave. N.
Minneapolis, MN 55427-4421
Hurricane Productions (Dean Boraas)
13859 Scandia Trail
Scandia, MN 55073
Meeting Date: 12/19/2006
Agenda Item: g
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Discuss the agenda for the January 2, 2007 Scandia City Council
meeting and provide direction to staff.
Deadline/ Timeline:
Background: • The Scandia City Council will be sworn in at their first meeting on
January 2, 2007.
• It would be appropriate to acknowledge the historic transition
from township to city by holding a ceremony/celebration prior to
the business meeting.
• The Board discussed this conceptually at the December 13 work
session. There was a consensus to invite the community to a
program in the community center hall at 7:00 p.m. The program
will include a speaker(s) acknowledging the out-going town board
members as well as the swearing-in of the mayor and council
members, with photo opportunities for their families and the press.
A short reception with cake and coffee will follow.
• The business meeting will follow the reception, at 8:00 p.m.
• Based on this preliminary discussion, staff will prepare a program
and invitation for review at the December 19 Board meeting.
Recommendation: I recommend that you review the draft invitation and program, and
give any additional direction to staff.
Attachments/ None
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(jan 2 meeting)
Page 1 of 1
12/14/06
Meeting Date: 12/19/2006
Agenda Item: b
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt Resolution No. 12-19-06-01 certifying the final property tax
levy for 2007.
Deadline/Timeline: December 27, 2006
Background: • Procedures and timelines for adopting budgets and tax levies will
change when New Scandia Township becomes the City of
Scandia.
• Townships certify their levies by September 15 of each year.
Cities are required to certify both a proposed(by 9/15) and final
levy(within 5 working days after 12/20) each year.
• It has been recommended by Washington County staff that the
township certify a final levy for 2007 to ensure that there are no
problems or issues with the tax levy due to the transition.
• The draft resolution incorporates the tax levies as previously
approved by the township.
Recommendation: I recommend that the Board adopt the resolution.
Attachments/ • Draft resolution
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(final tax levy)
Page 1 of 1
12/11/06
NEW SCANDIA TOWNSHIP
RESOLUTION NO. 12-19-06-01
RESOLUTION CERTIFYING PROPERTY TAX LEVY PAYABLE IN 2007
WHEREAS, New Scandia Township has approved a budget for the fiscal year
commending January 1, 2007; and
WHEREAS, the budget requires money to be raised from property taxes on taxable
property in New Scandia Township;
NOW,THEREFORE,BE IT HEREBY RESOLVED BY THE TOWN BOARD OF
NEW SCANDIA TOWNSHIP, WASHINGTON COUNTY, MINNESOTA,that the
following sums of money be raised by property tax on taxable property in New Scandia township
for taxes payable in 2007, as set out in the approved 2007 Township budgets, are hereby levied:
2007 Property
General Purpose Tax Levy
General Revenue 244,035
Debt Service, Total 317,300
Road and Bridget 585,596
Fire 175,034
Police 86,850
Park 48,060
Community Center 27,055
Capital Projects 50,000
Total Levy $1,533,930
FURTHER BE IT RESOLVED, that the said property tax levy be certified to the
County Auditor of Washington County.
Adopted by the Town Board of New Scandia Township this 19th day of December 19, 2006.
Dennis D. Seefeldt, Chairman
ATTEST:
Town Clerk
Meeting Date: 12/19/2006
Agenda Item:
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Approve Extension of Certificate of Compliance,Jim's Tree Farm
(23393 Nolan Avenue North)
Deadline/ Timeline: N/A
Background: • On November 1, 2005, Jim and Peggy Simpson received a
Certificate of Compliance(CC) from the Township to build a
5,500 square foot agricultural building on his 116-acre tree farm.
• According to Section 9.5 of Chapter 1 of the New Scandia
Development Code, a CC shall become null and void after one
year after it has been issued if the use has not been established.
• While some site preparation has been done, the building has not
been constructed and the CC has expired.
• Mr. Simpson has requested that the Township extend the CC so
that he may construct the building in 2007.
Recommendation: The requirements affecting the proposed use and structure have not
changed since the approval of the CC in 2005. I recommend that the
Board approve the extension.
Attachments/ • Draft resolution 12-19-06-02
Materials provided: • Letter dated November 28, 2006 from Jim Simpson
• Certificate of Compliance
Contact(s): Jim Simpson, 651 433-4477 (office)
Prepared by: Anne Hurlburt, Administrator
(CC Jims Tree Farm)
Page 1 of 1
12/11/06
NEW SCANDIA TOWNSHIP
RESOLUTION NO. 12-19-06-02
RESOLUTION EXTENDING CERTIFICATE OF COMPLIANCE FOR
JAMES M. SIMPSON AND PEGGY A. SIMPSON
WHEREAS, on November 1, 2005, James M. Simpson and Peggy A. Simpson, received
approval of a Certificate of Compliance from New Scandia Township to permit construction of a
5,500 square foot agricultural building at 23393 Nolan Avenue North; and
WHEREAS, the property is legally described as the SE 1/4 of the NE '/, Section 4,
Township 32, Range 20, Washington County,Minnesota;and
WHEREAS, Section 9.5 of Chapter 1 of the New Scandia Development Code provides
that a certificate of compliance shall become null and void one year after it has been issued, if
the use has not been established; and
WHEREAS, the building has not been constructed.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE TOWN BOARD OF
NEW SCANDIA TOWNSHIP,WASHINGTON COUNTY, MINNESOTA, that it should
and hereby does extend the Certificate of Compliance dated November 1, 2005 for one year to
expire on November 1, 2007,based on the same plans and findings of the original application;
and
FURTHER BE IT RESOLVED, that the following special conditions of the permit
shall be met:
1. The uses of the buildings on the property shall be as stated in the original
certificate of compliance.
2. Sales of trees shall be made to tree spade companies and nurseries. There
shall be no general retail sales to members of the public at large on the site.
3. No non-agricultural related commercial business shall be conducted on the
premises of which the subject property is a part.
Resolution No.: 12-19-06-02
Page 2 of 3
4. The Town Board may cause the property to be inspected on a periodic basis to
insure compliance with the Township Development Code. Failure to comply
with the Township Development Code may result in the revocation of the
Certificate of Compliance.
Adopted by the Town Board of New Scandia Township this 19th day of December, 2006.
Dennis D. Seefeldt, Chairman
ATTEST:
Town Clerk
Resolution No.: 12-19-06-02
Page 3 of 3
State of Minnesota )
) ss.
County of Washington )
I, the undersigned, being the duly qualified and appointed Clerk of New Scandia
Township, Minnesota do hereby certify that I have carefully compared the foregoing resolution
adopted at a meeting of the New Scandia Town Board on December 19, 2006 with the original
thereof on file in my office and the same is a full, true and complete transcript thereof.
Witness my hand as such Town Clerk and the corporate seal of the Town of New
Scandia,Washington County, Minnesota this day of December, 2006.
Anne Hurlburt
Administrator/Town Clerk
New Scandia Township
JIM 's TREE FARM
November 28, 2006
RECEIVED
New Scandia Township NOV 2 9 2006
Anne Hurlburt
14727 209th Street North
Scandia, MN 55073 New f 4A MAit SWP
Dear Anne
In November of 2005 I got a Certificate of Compliance from the Township to build a
new building on or tree farm. While we have nearly completed the site prep work for
the building we have not yet started the construction.
If necessary, I would like an extension of the CC to allow for this delay. The CC con-
tains no expiration dates, and no timeline was provided to me, nor from me to the
Township.
This building will be a critical part of our farm operation as we continue to expand.
Please let me know if you need anything else.
Sincerely
- _Sqa‘
Jim Simpson
Owner
end. CC
23393 NOLAN AVENUE NORTH, SCANDIA, MINNESOTA 55073
PHONE 65/.433.4477 • FAX 651.433.8181 • E-MAIL jim@headnuccom
NEW SCANDIA TOWNSHIP
CERTIFICATE OF COMPLIANCE
James M. Simpson and Peggy A. Simpson
23393 Nolan Avenue North
Scandia, MN 55073
November 1, 2005
Legal Description: SE114 of NE1t4, Section 4, Township 32, Range 20.
1
Introduction
Applicants, James M. Simpson and Peggy A. Simpson, have made application
for a Certificate of Compliance to construct a 5,500 square foot agricultural building to
store equipment and conduct agricultural operations in connection with the growing of
large shade trees for sale to tree spade companies and nurseries.
The subject property is part of a 116 acre farm and is zoned "AG" Agricultural.
The property is presently devoted to grain production.
The following buildings presently exist on the property:
1. A 2,368 square foot barn used for farm equipment storage and shop and
livestock purposes.
2. A 432 square foot granary which is intended to be used for bare root stock
storage, seedling starter pots and grafting.
The proposed building is required to store agricultural equipment including
tractors, disk, spreader, mowers, roto tiller, root rake, trailers, Bobcat, Bobcat
attachments, transplanting machines, irrigation equipment, fencing supplies and mulch.
The building will also include a shop for repair and maintenance of farm equipment.
The building will be a pole barn type designed with a classic farm style to blend in
with the current buildings.
Certificate of Compliance
The Certificate of Compliance for the construction of the requested 5,500 square
foot agricultural building is hereby granted subject to the following:
Findings of Fact
1. The proposed structure is an agricultural building to be located on property
which is zoned agricultural and which is more than 20 acres in size.
2
2. The remaining agricultural buildings on the property will be used in the
conduct of the tree growing business, housing of livestock and the personal
property of the Applicants.
3. The presently existing buildings on the property are not adequate for the
specific intended agricultural use for the new building.
This Certificate of Compliance is granted subject to the following:
Special Conditions
1. The uses of the buildings on the property shall be as stated in the
introduction,
2. Sales of trees shall be rl sales toree membede companies rs of the public atdfarge on the site.re
shall be no general re
3. No non-agricultural related commercial business shall be conducted on the
premises of which the subject property is a part.
4. The Town Board may cause the property to be inspected on a periodic basis
to insure compliance with the Township
m+;nt Code Development
result iCodn ee.'g Foration of
to
comply with the Township Develop
this Certificate of Compliance.
NEW SCAND TOWNSHIP
BY: Dolores Peters , Clerk
De i . Seefeldt, hairman
3
CERTIFICATE OF COMPLIANCE
NEW SCANDIA TOWNSHIP
14727 209m STREET
PO.BOX 128
SCANDIA,MN 55073
OWNER 1� S v ADDRESS - - 4 3 Lz 14 _A/
PHONE lj 5 I 4433 to 77
TYPE OF PERMIT 4-0J
PROJECT ADRESS VJ � Wen{
PARCEL# LEGAL DESCRIPTION P. q. /95.7— oZI�A q. i i , t�� {
PERMITTED4 5 % `� 1 +�Y
USES
V
AUTHORIZED WORKISPECIAL CONDITIONS:
Al !
TOWNSHIP OFFI
PEMIT ISSUE DATE
We accept the conditions of this permit. We understand that any changes from these plans must be
resubmitted for approval.
` 4 , ' i ' Owner or Representative
Proposal for new Agriculture Building
To: Town of Scandia
From: Jim Simpson
Jim's Tree Farm
23393 Nolan Ave N
Scandia MN
55073
Home 651 433 8444
Office 651 433 4477
Fax 651 433 8181
Cell 612 770 2222
Farm Description
Jim's Tree Farm(MN Lie#20086834)is a new business formed in 2005 and is an
extension of a farm business, which has been successfully growing trees for lumber for
23 years.
Jim's Tree Farm will grow large shade trees and sell them to tree spade companies and
nurseries. It will be strictly a business-to-business operation. It will be a family business
and does not plan to hire additional employees. Experienced,professional forestry
consultants have already been contracted to help with planning the farm. Currently the
116 acre farm is being used for gain production but has not proven profitable.
Proposed Building
A new building will be needed to store the agriculture equipment needed to operate the
farm. Including but not limited to: Tractors and all implements (Disc, spreader, mowers,
roto till, root rake,etc), trailers, Bobcat and all attachments(spade, grapple, tree digger,
mowers, landscape rake and forks, augers, trencher), transplanting machines, irrigation
equipment,fencing supplies and very large quantities of mulch. It will also include a shop
area for repair and maintenance of farm equipment.
Square footage: 5500
Type: Pole barn. Designed with a classic farm style to blend in with the current buildings
Current Buildings:
House: New in 2004,5200 SF
Barn: 32 x 74, 2368 SF used for farm equipment storage and shop.This barn was saved
from falling down and is in the last stages of a total restoration. 1/2 the building has been
set up for livestock(waters, piped electrical etc) for future use.
Granary:
24 x 18,432 SF will be used for new bare root stock storage in the spring when it arrives
and waits for planting. it will also be used for seedling starter pots and grafting. The
Granary was also saved from falling down...put on a new foundation and new main
support beams,
Meeting Date: 12/19/2006
Agenda Item: y d
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider extending the preliminary plat approval for Emerald Acres.
Deadline/Timeline: Preliminary plat expires 180 days after approval (December 20, 2006)
Background: • New Scandia Township approved the revised preliminary plat for
Emerald Acres on June 20, 2006.
• Section 6.2 (10) of Chapter 3 of the Development Code
(Subdivision Regulation)provides that the final plat shall be
submitted within 180 days, or the approval of the preliminary plat
shall be considered null and void. This 180-day time limit may be
extended if requested by the applicant and approved by the Town
Board.
• On December 12, 2006 the developer submitted a request for an
extension, indicating that they are renegotiating a new price for the
property and intend to proceed with the final plat sometime in
January of 2007.
Recommendation: I recommend that if an extension is granted it be for no more than six
months. After that point (one year after preliminary plat approval)
any change in local plans or ordinances may be applied to the
application, according to state law.
Attachments/ • Letter from Steve May, Scandia Development LLC
Materials provided:
Contact(s): Steve May, 651 430-0909
Prepared by: Anne Hurlburt, Administrator
(emerald acres extension)
Page 1 of 1
12/12/06
SEC. 12, 20C6 3: 13PM CLASSIC HONE UE1GN I
Scandia Deve(a ment £. C
C r,
NEWS 12?pad
New Scandia Township cgNo��
Attention: Anne Hurlburt Syip
Administrator
Anne Hurlburt:
I am requesting an extension of time for our Emerald Acres Plat. We are
close to renegotiating a new price and intend to proceed with the final plat
process sometime in January of 2007.
Your assistance will be greatly appreciated.
Sincere;
Steve May
President
Scandia Development LLC.
Meeting Date: 12/19/2006
Agenda Item: f, j )
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider appointment of Michael A. Welch, Hebert and Welch, P.A.,
as prosecuting attorney.
Deadline/ Timeline: Services need to be in place by January 1, 2007.
Background: • When the incorporation of the township as the City of Scandia is
final, the Washington County Attorney will no long be responsible
for prosecution of petty misdemeanor,misdemeanor and gross
misdemeanor-level offenses committed in Scandia by adult
offenders. This includes cases already charged and scheduled for
court dates after January 1.
• Michael Welch, of Hebert and Welch, P.A., is an experienced
prosecutor and is available. At my request, he has already made
arrangements with the County Attorney's office for a smooth
transition.
• The cost of these services ($110/hour) will be offset, at least to
some extent, by fine revenues. The impacts on the budget are not
yet known.
Recommendation: I recommend that the Board appoint Michael A. Welch, Hebert and
Welch, P.A., as prosecuting attorney.
Attachments/ • Letter and resume from Michael A. Welch
Materials provided:
Contact(s): Michael Welch, (651) 464-3397
Prepared by: Anne Hurlburt, Administrator
(prosecutor)
Page 1 of 1
12/11/06
HEBERT AND WELCH, P.A.
ATTORNEYS AT LAWTOWN SUARE
RECEIVED
��++ `,
20 NORTH LAKE ST REC REET, SUITE 301 EI M ED
FOREST LAKE, MN 55025
Phone: (651)464-3397
Fax: (651)464-8664 DEC - 8 2005
DAVID K.HEBERT
MICHAEL A.WELCH
December 6, 2006 NEW SCANDIA TOWNSHIP
Ms. Anne Hurlburt
Administrator
New Scandia Township
P.O. Box 128
Scandia, MN 55073
Dear Ms. Hurlburt:
This correspondence is a follow-up to our meeting of November 15, 2006. By statute, the
County Attorney's Office will no longer be responsible for the prosecution of petty
misdemeanor, misdemeanor and gross misdemeanor-level offenses committed in Scandia,
by adult offenders, as of January 1, 2007, when the Town of New Scandia officially
becomes a City.
Please consider this my request to be appointed prosecuting attorney for the City of
Scandia.
I believe that I am the most experienced municipal prosecutor in Washington County,
having exclusively handled the prosecution responsibilities for the City of Forest Lake since
February of 1983. I have earned a reputation as a tough, but fair, prosecutor. In my
capacity as prosecutor for the City of Forest Lake I open approximately 600 files per year,
primarily DWI and traffic offenses, assault and disorderly conduct-type offenses, theft,
worthless check and financial transaction card fraud offenses. I believe it is fair to say that I
have the respect of the Judges, defense bar and fellow Washington County Prosecutors.
Both Stillwater and Cottage Grove employ me to handle files when their prosecutors have a
conflict of interest.
Pursuant to our conversation of November 15, 2006, I made arrangements with Washington
County Court Administration to schedule Scandia jury trials on the second and fourth
Mondays of each month; pre-trial conferences on Thursday afternoons; arraignments on
Thursday mornings; and court trials on the second and fourth Monday afternoons of each
month. This coincides with my court schedule for Forest Lake cases and should result in
efficient handling of the Scandia cases. I have already made arrangements with Karin
McCarthy of the Washington County Attorney's Office for a smooth transition, effective
January 1, 2007.
My services would be billed at an hourly rate of$110.00 per hour, on a monthly basis.
A resume is attached hereto. I would be happy to submit a list of references upon request.
The best resources would probably be Forest Lake Police Chief Clark Quiring, Forest Lake
City Administrator Chip Robinson and any of the Forest Lake Police Officers or Washington
County Judges.
Very truly yours,
HEBERT AND WELCH, P.A.
Michael A. Welch
fviAWijai
Enc.
MICHAEL A. WELCH
Attorney at Law
EDUCATION: 1974 graduate Forest Lake High School
1978 graduate St. Olaf College, (Magna Cum Laude)
BA majors - Political Science; American Studies
Departmental Distinction - Political Science
1981 graduate University of Minnesota Law School
PROFESSIONAL: 1981 to current
Hebert and Welch, P.A.
20 North Lake Street, Suite 301
Forest Lake, MN 55025
651-464-3397
651-464-8664 (fax)
hwhlaw@cornernet.com (email)
1981 to current - Licensed to practice in Minnesota by Minnesota
Supreme Court
1981 to current - Licensed to practice in U.S. District Court
Member and past President 19' District Bar Association
Member Washington County Bar Association
Member Washington County Prosecutors Association
Chairman - 19th District Ethics Committee
Special Angel Award from Family Violence Network for advocacy on
behalf of victims of domestic violence
1983 to current - Prosecutor for City of Forest Lake
Author - Forest Lake Family Violence Prosecution Plan
FAMILY AND Married with six children, three grandchildren
CIVIC: 9439 Jewel Lane Court North, Forest Lake, Minnesota 55025
Twenty years coaching youth football, baseball and fastpitch softball
Forest Lake Chamber of Commerce - former member of Board of
Directors
Past President Forest Lake Rotary Club
Forest Lake Area Fastpitch Association - Board Member
Wavemakers Booster Club - Past President
Youth Group Leader - Eagle Brook Church
Meeting Date: 12/19/2006
Agenda Item: c
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Take two actions regarding the 201 Sewer System: a) approve the
budget and contract with Washington County for 2007, and b) discuss
the letter from the State Auditor and a draft response.
Deadline/ Timeline: N/A
Background: • The Town contracts with the Washington County Department of
Public Health for maintenance and operation of the sewer system
serving the Bliss and Anderson/Erickson areas of the township.
They prepare an annual budget, which is adopted by the Town and
used to determine the billings for users in the coming year. The
draft budget is attached. The proposed 2007 budget of$37,985 is
approximately 10%over the 2006 budget of$35,362.
• The Township received a letter from the State Auditor concerning
comments contained in the 2005 township audit, that sewer usage
costs have increased each year,but have not been billed to the
users, and that because of this our Sewer Fund had operating
losses in 2004 and 2005 of$21,000 and $41,000, respectively.
• The primary reason for the operating losses was an unfunded
depreciation expense of$30,000 per year. Rates would need to
almost double to fund this depreciation expense.
• We also found that there were some expenses in 2005 for system
repairs,which were not passed along to users but were taken from
the fund balance. The annual budget does include funds for future
repairs and replacements, and at the end of 2005 the fund balance
was $115,394.50.
• Washington County staff indicate that,based on the history of
operation of the system, they expect major replacements (such as
replacement of sand filters or drain field) will not be needed for at
least 20 years. Costs for this would possibly be in the range of
$100,000 to $300,000. Other repairs (such as lift station and panel
refurbishments)have been relatively inexpensive(less than
Page 1 of 2
12/12/06
$10,000) and have been absorbed in annual operations. Other
parts of the collection system can be replaced as needed and can
be budgeted annually. The annual replacement fund contribution
($5,000 for 2006) can be adjusted as needed,but the current
contribution and fund balance may be adequate.
• In addition to depreciation and repair costs, we found that our
Sewer Fund has also been affected by an increase in accounts
receivable due to non-payments. Unpaid bills have been certified
to property taxes, but collections have lagged. We will review the
billing procedures in the coming year, including an update of
Ordinance No. 24 which sets forth the billing procedures and rates
for the sewer system.
• We have referred the letter and the draft response to Dave Stene of
EideBailly, our auditor, for review. He commented that it was a
good response. The State Auditor submits a standard letter to each
local government about management comments. He is not aware
if there is any follow-up on the responses.
Recommendation: I recommend that the Board approve the 2007 budget for the 201
sewer system, and discuss the draft response to the State Auditor's
letter.
Attachments/ • Two letters dated December 8, 2006 from Pete Ganzel,
Materials provided: Washington County Department of Public Health and
Environment
• Proposed 2007 Budget
• November 14, 2006 letter from State Auditor Patricia Anderson
• Draft letter dated December 20, 2006 to Deputy State Auditor
Carla Heyl
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(201 system)
Page 2 of 2
12/12/06
• y���`�°" � Department of Public
Washington a/ \ Health and Enviornment
2oii.rity F' Lowell Johnson
�R=RY.yp06�5
Director
December 8, 2006 Sue Hedlund
Deputy Director
Brenda Eklund, Clerk
Colleen Firkus, Treasurer
New Scandia Township
14727 209th St -- �'~
PO Box 128 RECE D
Scandia, MN 55073
DEC 1 2 2006
This letter is in response to the e-mail sent 11/21/2006. NEW TOWNSHP
Colleen wrote;
Hi Pete,
I was wondering when you will have the budget done so that you could send/email me a copy. We are in no hurry,but
we are having discussions about whether or not we are following our Ordinance 24 regarding the 201 Sewer System.It
was an ordinance that was adopted from a County model.I had never seen this ordinance before,but it has language
that talks about setting rates,billing procedures, etc. One of the questions we have for you is how you figure the rates for
billing purposes. We've also received a letter from the State Auditor asking for a response as to how we are handling the
impact of the depreciation on our operating expenses.Also,do you know when people upgrade their homes from
seasonal to year round so the rates can change accordingly?We get that info through here through building permits and
variance requests,but I have never thought to pass it on to you.Do you check the county property tax data to get that
info?Do you know if there has ever been a preliminary study as to what it would cost to replace the system?Just a few
questions we are generating in our discussions....Let me know what you know.
The budget is prepared for the next year based on actual and projected costs through the
end of the current year. The proposed budget includes anticipated costs for the next year
and is billed out for the next year. The budget spreadsheet shows actual versus proposed
costs and a credit or debit from the current year to the next. Depreciation is not figured
into the budget since this is not really asset accounting, but an amount is included
annually for long term replacement (Replacement Fund). This fund can be used for
annual operations and is really the same pool of money.
As I recall, the total cost of the system originally was in the neighborhood of$1.5
million, but this included land acquisition and a costly collection system.
Planning for replacement is difficult, but in view of the history of operation, the system
will not need major replacement (meaning digging up and replacing sand filters or
drainfields) for at least 20 years. Costs for this would possibly be in the range of $100-
$300,000. Lift station and panel refurbishments have been relatively inexpensive (Less
than $10,000) and have been absorbed in annual operations. Other parts of the collection
system can be replaced as needed and that can be budgeted annually. The annual
replacement fund amount can be adjusted to reach a goal in the future. My guess is that
the amount proposed is adequate for long term replacement.
1
Government Center • 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity/Affirmative Action
The 201 sewer ordinance spelled out the method for determination of rates. One and two
bedroom residences are charged 1 ERU (Equivalent Residential Unit). Three and four
bedroom residences are charged 1.3 ERU. Seasonal one and two bedroom dwellings are
charged 0.6 ERU and seasonal three and four dwellings are charged 0.8 ERU.
All ERUs are added together and the total proposed budget is divided by the number of
ERUs, resulting in an annual charge per dwelling for the coming year.
During the budgeting/billing process some attempt is made to determine the seasonal or
year round status of the dwellings on the system. This is largely dependent on what the
residents and the township tell me, but I do make a drive through the area in the middle
of the winter just to check if the seasonal dwellings are occupied.
If you have any additional questions please call me, I can also meet with your board to
discuss the budget and system operations.
Sincerely,
Pete Ganzel
Senior Environmental Specialist
Cc:
Cindy Weckwerth, Program Manager
2
•Wastungton yj,�N�''r�NCOG Department of Public
3° ? 2� Health and Enviornment
- :=County -
ti
��bLSjq,PpWpS'� Lowell Johnson
Director
Sue Hedlund
Deputy Director
December 8, 2006
REC
Brenda Eklund, Clerk DEC I 2006
Colleen Firkus, Treasurer
New Scandia Township NEW SCANDIA TOW3NSH!P
14727 209th St "�""`
PO Box 128
Scandia, MN 55073
RE: Proposed 2007 Budget,Anderson Erickson and Bliss Sewage Systems
I have enclosed the preliminary budget and user lists for the Big Marine systems.
Rates next year will be roughly the same as last year. The budget is offset $2622 from
the balance from last year.
The amount proposed for county personnel includes per hour increases and an amount to
cover inspection of all individual lift stations.
Proposed repair costs have been increased slightly to anticipate higher per hour charges.
An amount is included for the Township to continue cutting of the drainfield areas.
The replacement fund is proposed to be the same as last year, $5000.
Please review this budget and present to your board for their assessment and approval.
Call me if you have any questions, I am available to meet with you and your board.
cSincerely ,
Pete Ganzel
Senior Environmental Specialist
Government Center • 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity/Affirmative Action
New Scandia Township I 20071 BUDGET SUMMARY;
Bliss & Anderson/Erickson 2006 2006 2006 2007
COLLECTOR SYSTEM BUDGETED ACTUAL BALANCE PROPOSED
COUNTY EXPENSES
COUNTY PERSONNEL 7,000.00 7,225.85 (225.85) 8,500.00
REPAIR CONTRACTOR 7,000.00 7,720.00 (720.00) 7,500.00
ELECTRICAL CONTRACTOR 1 ,200.00 93.00 1 ,107.00 1 ,200.00
GROUNDS MAINTENANCE CONTRACTOR -
PUMPING CONTRACTOR 500.00 245.00 255.00 500.00
GOPHER STATE LOCATES 100.00 57.47 42.53 100.00
PHONE CHARGES- DIALERS 800.00 1 ,603.44 (803.44) 2,000.00
ON-CALL CHARGES 2,000.00 1 ,800.00 200.00 2,000.00
GROUNDWATER-EFFLUENT MONITORING 3,000.00 2,620.00 380.00 3,200.00
MINOR EQUIPMENT AND MISCELLANEOUS 200.00 134.31 65.69 200.00
EQUIPMENT REPLACEMENT 1,300.00 1 ,370.31 (70.31) 1 ,500.00
MONITOR WELL ABANDONMENT - -
TOTAL COUNTY EXPENSES 23,100.00 22,869.38 230.62 1 26,700.00
TOWNSHIP EXPENSES
POWER 1 ,500.00 1 ,320.00 180.00 1 ,500.00
GROUNDSKEEPING 2,500.00 300.00 2,200.00 2,500.00
OFFICE EXPENSES 500.00 500.00 - 500.00
PCA PERMIT _ 885.00 805.00 - 885.00
PHONE CHARGES- DIALERS 900.00 888.00 12.00 900.00
-
ENGINEERING -
REPLACEMENT FUND 5,000.00 5,000.00 - 5,000.00
TOTAL TOWNSHIP EXPENSES I 11 ,285.00 8,813.00 2,392.00 11 ,285.00
l
TOTAL EXPENSES 34,385.00 I 31 ,682.38 37,985.00
TOTAL TRANSFERRED FROM PRIOR YEAR '. 2,622.62 (2,622.62)
TOTAL TO BE BILLED 35,362.38
•
s6.1 4-4, STATE OF MINNESOTA
OFFICE OF THE STATE AUDITOR
•
:d•.=";—`) --.0 SUITE 500
''''''' .•° 525 PARK STREET (651)296-2551 (Voice)
SAINT PAUL,MN 55103-2139 (651)296-4755(Fax)
PATRICIA ANDERSON state.auditor@state.mn.us(E-Mail)
1-800-627-3529(Relay Service)
STATE AUDITOR
CEIVED
November 14, 2006
N O V t? ''�=''l
NEW SCANDIA TOWNSHIP
The Honorable Dennis Seefeldt
Board Chair
Town of New Scandia Board of Supervisors
13809 Scandia Trail
Scandia, Minnesota 55073
Dear Chairman Seefeldt:
Thank you for providing your Town's audit to this Office. As part of this Office's
oversight responsibility, we are reviewing Town audits. The State Auditor's Office has
viewed your year ended December 31, 2005 audit report received by this Office.
We urge the Town to work with its auditor and take appropriate action to comply with
your auditor's comments and recommendations. One of your auditor's comments was
that sewer usage costs have increased each year, but have not been billed to the users.
Because of this, the Sewer Fund had operating losses in 2004 and 2005 of$21,000 and
$41,000, respectively. Please let us know how your Town plans to correct this matter.
Your response should be sent to the attention of Carla Heyl, Deputy State Auditor.
We look forward to reviewing your year ending 2006 audit. If you have any questions,
please contact my office.
incerely/
atricia Anderson
tate Auditor
Cc: /Ms. Dolores Peterson, Town Clerk
EideBailly, LLP, Minneapolis, Town Auditor
^ Recycled paper with a minimum of J
I5°io post-consumer waste An Equal Opportunity Employer
December 20, 2006
Carla Heyl, Deputy State Auditor
Office of the State Auditor
Suite 500, 525 Park Street
Saint Paul, MN 55103-2139
Dear Ms. Heyl:
This letter is New Scandia Township's response to the State Auditor's letter dated
November 14, 2005 concerning our year ended December 31, 2005 audit report.
The letter asked for a response regarding the action the Town will take to address our
auditor's comments that sewer usage costs have increased each year,but have not been
billed to the users, and that because of this our Sewer Fund had operating losses in 2004
and 2005 of$21,000 and $41,000,respectively.
We have examined the Sewer Fund, and found that the primary reason for operating
losses was an unfunded depreciation expense of$30,000 per year. We also found that
there were some expenses in 2005 for system repairs, which were not passed along to
users but were taken from the fund balance. The annual budget does include funds for
future repairs and replacements, and at the end of 2005 the fund balance was
$115,394.50.
The Town currently contracts with the Washington County Department of Public Health
for maintenance and operation of the sewer system. Based on the history of operation of
the system,they expect that major replacement (such as replacement of sand filters or
drain field) will not be needed for at least 20 years. Costs for this would possibly be in
the range of$100,000 to $300,000. Other repairs (such as lift station and panel
refurbishments) have been relatively inexpensive (less than$10,000) and have been
absorbed in annual operations. Other parts of the collection system can be replaced as
needed and can be budgeted annually. The annual replacement fund contribution($5,000
for 2006) can be adjusted as needed,but the current contribution and fund balance may
be adequate.
December 20,2006
Page 2 of 2
In addition to depreciation and replacement costs, we found that our Sewer Fund has also
been affected by an increase in accounts receivable due to non-payments. It has been
necessary to certify these unpaid bills to property taxes, and collections have lagged. We
will review the billing procedures in the coming year.
If you have any questions about this information, please contact Township Administrator
Anne Hurlburt at 651 433-2274 or by e-mail at annehurlburt@frontiernet.net.
Sincerely,
Dennis Seefeldt, Chair
Town of New Scandia Board of Supervisors
cc: EideBailly, LLP
,r
Meeting Date: 12/19/2006
Agenda Item:
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve 2007 pay rates for hourly employees.
Deadline/ Timeline:
Background: • Cost of living adjustments are typically made on January 1 each year.
• Inflation for 2006 has been approximately 2.8%or higher. Most area
local governments are increasing pay rates by approximately 3%for
2007. Adjustments for 2005 and 2006 were also 3%.
• Early in 2007, a more comprehensive pay plan with ranges for all
positions will be developed. Until that is complete, I have not
recommended revised pay ranges except for one vacant classification—
the typist/receptionist position, which would be re-titled "office
assistant". The 2005 range for this position was inflated by 3%per
year. The proposed range($10.60-12.78/hr) is fairly close to the range
found in ($10.73-13.50/hr) the 2006 League of Cities survey, and
should be adequate until further study.
• As discussed at the December 13 work session, 2006 pay rates are
proposed to be increased by 3%. The only exceptions are the park
attendant(warming house) and playground leader/teacher positions.
Warming house attendants were recently hired at the 2006 rate of
$8.59, which is adequate pay for the job. The rates for the playground
positions should also be adequate,but could be adjusted before the next
season if necessary.
• The longevity pay,which applies only to one current employee, is not
proposed to change at this time.
Recommendation: I recommend that the Board approve the 2007 pay rates for hourly
employees.
Attachments/ • Proposed 2007 Pay Rates
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(2007 pay rates)
Page 1 of 1
12/14/06
New Scandia Township
2007 Pay Rates (Hourly)
2007 Proposed
Job 2001 2002 2003 2004 2005 Range 2005 2006 Range Hourly
Recreation Program Youth $7.50/$8.00 $7.50/$8.00
Leader-High School/College
Park Attendant $7.50 $7.75 $7.94 $8.10 $8.00-9.72 $8.34 $8.59 $8.59
Skating Supervisor $7.75 $8.00 $8.20 $8.36 $8.24-9.95 $8.61 $9.95 $10.25
Typist/File
ale k Recept w1i4 $9.32 $9.55 $9.79 $9.99 $10.00-12.05 $10.29 $10.60 $10.60- 12.78
Office Assistant
Manual Laborer(Ice Rink) $10.35 $10.61 $10.88 $11.10 $9.84-11.78 $11.43 $11.77 $12.13
Recreation Program Teacher $12.00 $12.00
Recreation Program $12.00-14.00 $14.00
Coordinator (2006) $14.42
Treasurer $13.99 $14.34 $14.70 $14.99 $11.71-17.27 $15.44 $15.90 $16.38
Maintenance (Part Time) $13.84 $14.19 $14.54 $14.83 $12.35-18.22 $15.27 $15.73 $16.20
Maintenance,Equipment $19.95 $20.45 $20.96 $21.38 $16.25-23.03 $22.02 $22.68 $23.36
Operator/Public Works
Deputy Clerk $17.06 $17.57
Longevity: $300/yr after 7 years, $600/yr after 12 years
Meeting Date: 12/19/2006
Agenda Item: 81 /i )
Town Board Agenda Report
Town of New Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive petition from Geno Campobasso concerning ice hockey rink
user policies.
Deadline/ Timeline: N/A
Background: • The petition asks that the Board change the ice rink policy so that
"for every scheduled hour of open pleasure skating(on the
pleasure rink or the hockey rink)there should be an equal hour at
the same daytime hour of ice, for area youth to play non-organized
hockey(pick-up). It can be a rink without boards."
• The petition states that organized Forest Lake Hockey association
has use of the hockey rink all of Monday,Tuesday, Thursday and
Friday nights (6 to 10 p.m.) In fact,the hockey association was
allowed until December 1 to reserve times during those hours.
They took only 5 of the 16 available hours, leaving the rest of that
time available for reservation by other community members or for
open hockey skating. So far only 6 of the 16 hours are reserved.
• The ice rink committee met in October and reviewed the rink
policies and scheduling procedures.
Recommendation: I recommend that the Board receive the petition.
Attachments/ • Petition
Materials provided: • Skating facility operating policies and schedule
Contact(s): Geno Campobasso 651 433-5091
Prepared by: Anne Hurlburt, Administrator
(hockey rink petition)
Page 1 of 1
12/14/06
MEMO RECEIVED
December 13, 2006 2006
To: Anne Hurlburt, New Scandia Township Administrator
NEW SCAND1A TOWNSHIP
From: Geno Campobasso & Concerned Residence
Subject: Ice Hockey Rink user policy
Ann, attached is a petition from area residence that are concerned about equal access to the hockey rink
for youth to play unorganized hockey. Please submit this for discussion at the December Town Board
meeting. If you feel that I should be there, let me know.
Note; this petition was submitted to the township Parks Committee on Dec. 4t. They returned it to me
and said that it should be given to the Town Board for their consideration.
History Here.
This issue has been discussed for the past 2 winter seasons. If the minuets are reviewed from those
meetings you will see that the Town Board had suspended the no hockey policy before 6 PM (Jan. 4th
2005 meeting). Last season(2006)the rink supervisors ignored the policy.
Thankyou for your help with this matter
Geno Campobasso '=-----''
433-5091 � _ d
Memo
December 4,2006
To: Scandia Parks&Recreation Committee
From: Geno Campobasso&Concerned Residence Named on petition
Subject: Ice Hockey Rink user policy
Attached is a petition from area residence that believe the Hockey Rink Use policy goes way to far in blocking community
access during warming house hours for neighbors who choose to play pick up hockey,and not the forest lake organized
hockey.
Petition States;
"Fair use of the Ice Hockey Rink"
Petitioners signed below believe the township should adopt the following"Ice Rink use policy".
POLICY: For every Scheduled hour of open pleasure skating(on the pleasure rink or the hockey rink),there should be an
equal hour at the same daytime hour of ice,for area youth to play non-organized hockey(pick-up).It can be a rink without
boards.
Reasoning behind this policy suggestions
The new policy as of 10/26/2006 has the organized Forest Lake hockey using the Hockey rink all of Monday,Tuesday,
Thursday,Friday nights and many kids are at church on Wednesday nights.Also no unorganized youth hockey after school
on Monday,Tuesday,Wednesday,Thursday,Friday and Saturdays 10 am to 2 PM&Sundays from 10 am to 3 PM. Very
little time is left at our community rink for unorganized youth hockey.The Numbers work out this way;Pleasure skating gets
to skate all 54 hours per week. While non-organized youth hockey gets 17 hours per week.Where is the fairness in this ice
use schedule? If the township had surveyed who uses the rink(as they were asked to)over the last two winters.They would
know that over 50%of the users are hockey-playing people.
As a parent,you drop your kids off at the rink for a couple hours.One may want to figure skate and the other may want to
jump in with some kids who like to play shinny hockey. If both rinks are closed from skating or hockey,what are the other
kids to do,for hours while at the rink till their parents pick them up.
Please review the policy and this time get community input on this issue.
Editorial comment;this issue has come up over the last 2 years and can anyone tell us why the change now.Do we have to
recreate the wheel every year?User scheduling should be based upon residence that use it,not by those who do not
participate.
\</ N'
) '1
Scandia Area S.-ports Association
Mission
To promote and help develop recreational facilities for our area youth&adults.To assist in programing and staffing of
recreational activities. To creatively fund raise and work with the township to accomplish these goals.
Current Issue
"Fair use of the Ice Hockey Rink"
Petitioners signed below believe the township should adopt the following"Ice Rink use policy".
POLICY; For every scheduled hour of pleasure skating(on the pleasure rink or the hockey rink),there should be an
equal hour at the same daytime hour of ice, for area youth to play non-organized hockey(pick-up hockey).It can be an ice
rink without boards.
Name/address Phone / Dated Signature Also,believe that we should
Survey who uses rinks. So
the township can plan better
1. Geno Campobasso 433-5091 for citizen needs.
12590 Mayberry Trail, Scandia 55073 YESA
2. Dave Hume <v .c 1
�k` -Cj Zc-7" i O k i U(�
1 ( •3. Dave Mondry s- �- 1.(� ( I �: Y'
4. Dave Swan :. Ot2L f t� (l (; �t,. 1 ^ /' y—
M—
I
5. Bob Carlson
6. Mike Woodside
i
7. Alex Bildeaux Zit:4 • ,
8. Rob Rapheal ".. ' ,
/4(94-4 t 7 ‘(/'%
9. Jeff Freier
10. Scott Swedin
11. Jeff Winberg
12. Don Theisen
13.Wayne Eklund
14. Kurt Warner
15. Dan Saxton
16. Bill Mogren "' .._..
2.at
17. Steve McMillen
18. Dennis Lenz
19. Ken Jacobs
20.Jim Forsell
21. Rex Ewert,, ` / /` LZ
22. Ken Weigel '7
23. Dan Sperry
24. John Beckstrom
25. Mike Berglund
26. Nick Hunn
1
27.Jim Hildreth1411}ç'tA
t
28. Jeff Taylor
29. Greg Richert
30.Chris Thaemert
31. Yolie Nobbe
32. Don Frogner
33. Rich Kleinstick
Ou)- IOWA/
34.Jim Janssen
35. Ken Huberty
36. Chuck Giorgi
37. Tom Benick
38. Mike Peterson
39. Bob Taylor
40. Steve Faffler
41. Trevor Boerem
42. Ron Boesel
43. John Peltier
44. Gary Rushmeyer
45. Dave Schwelling
46. Dan Domain
47. Tom Robinette
48. Dave Starzinski
49.J C BU 5
50
.
51. LS-_,IA-N r\ l1. Le
oN, i\t
52.
Li tit 7 5 L rCc ki‘
c.,A„Ljejv
Scandia Area Sports Association
Mission
To promote and help develop recreational facilities for our area youth&adults. To assist in programing and staffing of
recreational activities.To creatively fund raise and work with the township to accomplish these goals.
Current Issue
"Fair use of the Ice Hockey Rink"
Petitioners signed below believe the township should adopt the following"Ice Rink use policy".
POLICY; For every scheduled hour of pleasure skating(on the pleasure rink or the hockey rink),there should be an
equal hour at the same daytime hour of ice,for area youth to play non-organized hockey(pick-up hockey). It can be an ice
rink without boards.
Name/address Phone / Dated Signature Also,believe that we should
P � I ,, Survey who uses rinks. So
L% '3 - 1 = )4- t f�C f/t.. `I the township can plan better
t I for citizen needs.
YES
72. °.r -1 4°C1 14 3 :33 f i -j -u(o•
<
73. l<Ct;a Yl S (-kit K i'l 33 S 2 5 Ll 11 I -0 L `_c.„14° , Y
CF "Jd vy SCE r '_/1"
74. Y Z c
430 ) 1- 1 -o4' G
Cr75.
\7-\i ('c- <1�L „, 1 Vl 0 L13 3 l,, O G, YA5
76.
+ n e 34 ,
77.
78.
79.
80.
81.
82.
83.
New Scandia Township
Skating Facility p O eratin
g
Policy
Definitions and use of facilities:
Pleasure rink: The small skating area east of the
hockey oval without boards or nets.
*Open for individuals and/or group pleasure skating
at all times
*No reservations or otherwise preempting of ice
*No hockey--no hockey sticks or pucks allowed
Hockey rink (oval): The large skating oval with
boards and nets
*Open hockey--individuals and/or groups with hockey
sticks and/or pucks inside the hockey rink only. No
reservations or otherwise preempting of ice
*Senior hockey--By previous schedule or reservation
*Hockey--By previous schedule or reservation
*Open pleasure skating--Rules are the same as for the
pleasure rink. Reservations are accepted.
General Rink Policies
1. Facility hours of operation are subject to change
because of weather or other factors.
2. SKATERS ONLY on the ice. No broomball unless it is
scheduled.
3. SKATERS MUST CLEAR THE ICE WHEN THE
ZAMBONI IS IN USE
4. ATTENDANT ON DUTY IS IN CHARGE. Failure to
comply with attendant's requests will result in the
expulsion of the offender(s) from the rink/warming
house for the day. Repeat offenders may be prohibited
from the rink for the remainder of the season.
5. No smoking or alcoholic beverages allowed.
NO EXCEPTIONS
6. Profanity, rowdiness, unsportsman-like conduct are not
tolerated. Failure to comply will result in expulsion of
the offender(s) from the rink/warming house for the
day.
7. Destruction or defacing of ice rink property, inside or
outside is prohibited. Offenders will be prohibited from
the rink/warming house for the remainder of the season.
8. Food and snacks are not allowed on the rinks, but are
allowed in the warming house. Discard your trash in
the trash barrels provided.
NEW SCANDIA TOWNSHIP
SKATING FACILITY SCHEDULE
10/26/2006
"Pleasure" rink
4 pm — 10 pm, Monday through Friday
10 am — 10 pm, Saturday
Noon — 10 pm, Sunday • .
Open pleasure skating at all times: — r: .01
• Individuals and/or groups
• No reservations or otherwise pre-empting of ice
• No hockey—no hockey sticks or pucks allowed
Hockey rink (oval)
Monday
• 4 pm — 6 pm Open pleasure skating (same rules as pleasure rink)
• 6 pm — 10 pm Hockey (scheduled/ by reservation)
Tuesday
• 4 pm -6 pm Open hockey except: 3:45 pm — 5:30 pm, After-School Skating
program, Jan 2 - Feb 13
• 6 pm — 10 pm Hockey (scheduled/ by reservation)
Wednesday
• 4 pm — 6 pm Open pleasure skating (same rules as pleasure rink)
• 6 pm — 10 pm Open hockey (unscheduled/ no reservations)
Thursday
• 4 pm — 6 pm Open hockey, except: 3:45 pm — 5:30 pm, Ice Skating Lessons,
Jan 4 - Feb 15
• 6 pm — 10 pm Hockey (scheduled/ by reservation)
Friday
• 4 pm — 6 pm Open pleasure skating (same rules as pleasure rink)
• 6 pm — 10 pm Hockey (scheduled/ by reservation)
Saturday
• 10 am — 2 pm Open pleasure skating (same rules as pleasure rink)
• 2 pm — 10 pm Open hockey (unscheduled/ no reservations)
Sunday
• 10 am — noon Senior hockey (reserved)
• Noon — 3 pm Open pleasure skating (same rules as pleasure rink)
• 3 pm — 10 pm Open hockey (unscheduled/ no reservations)
Hockey Rink Scheduling/ Reservations:
• Before December 1: hockey scheduling/reservations contact Dave Herbert (651-433-4933)
• After December 1: contact Scandia Town Hall, 651 433-2274
• Reservations fee $100/hour for weekly use for duration of season; no charge for single use
• Must be resident to reserve rink; no reservations during open hockey or pleasure skating hours
• Lessons registration: contact Forest Lake Community Education, 651-982-8110 or
http://www.forestlake.k12.mn.us/community_education/programs/