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01-16-2007 Meeting CITY OF SCANDIA CITY COUNCIL AGENDA January 16, 2007 7:00 P.M. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum a) Presentation on Firewise Community Assessment of New Scandia Township, 9th grade Geography Students from Stillwater Jr. High 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) Town Board Meeting of December 19, 2006 2) City Council Meeting of January 2, 2007 b) Treasurer's Report. c) Payment of Vouchers d) Liquor Licenses 1) Approve Temporary On-Sale Liquor License for Fire Relief Association(February 24, 2007 Firemen's Ball) 2) Approve Renewal of Consumption and Display Permit, Scandia Community Senior Center e) Accept Donation to Scandia Fire Department f) Approve Contract with Hennepin Technical College for Safety Training g) Approve Hiring of Part-Time/ Seasonal Maintenance Worker 6. Public Hearings a) Ordinance Setting Fees for Planning, Zoning and Development-Related Applications 7. Committee Reports a) Parks and Recreation Committee 1) January 28, 2007 Sliding and Skating Party 8. Staff Reports a) Police Department Deputy Chris Howard b) Fire Department Fire Chief Steve Spence c) City Engineer Tom Peterson 1) Update on 2007 Road Improvement Project SCANDIA CITY COUNCIL AGENDA JANUARY 16,2007 Page 2 of 2 2) Report on Drainage Issue, 22811 Perkins Ave. N. d) City Attorney Dave Hebert e) City Administrator Anne Hurlburt 9. General Business a) City Communications Strategy b) Council and Advisory Committee Appointments c) Proposal for Land Protection Planning d) Draft Ordinance Regulating Lawful Gambling 10. Adjournment tC) ) December 19, 2006 Chairman Dennis Seefeldt called the final meeting of the New Scandia Town Board to order at 7:30 p.m. The following members were present: Chairman Dennis Seefeldt, Vice-Chairman Michael Hinz, Michael Harnetty, Blair Joselyn and Nancy Madden; Administrator Anne Hurlburt. PUBLIC FORUM Scott Graven, 22811 Perkins Avenue, commented on problems of water run-off along Perkins Avenue. Water currently runs through Mr. Graven's backyard, over his septic and driveway. Town Engineer Tom Peterson was asked to look at this. Mike White, 13310 188th Street, thanked the Board members for their many years of serving on the Town Board. CONSENT AGENDA The following consent agenda was presented: a) Minutes for Town Board meetings of 11-21-06, 11-28-06 Workshop, 12-5-06 with Planning Commission, 12-13-06 Board of Canvass, 12-13-06 Workshop. b) Treasurer's Report Beginning Balance 11/01/06 1,140,978.46 Receipts 34,742.19 Expenditures - 375 730.31 Payroll 16,348.09 392,078.40 Adjustments ACHPostage - 1,000.00 Ending Balance 11/30/06 782,642.25 c) Payment of Vouchers. d) Approve Pay Request#2 and Final to Peterson Excavating for the Wessels Storm Sewer Project in the amount of$728.79. Nancy Madden made a motion to approve the consent agenda. Blair Joselyn seconded the motion and motion adopted unanimously. PARK AND RECREATION COMMITTEE Deb Campobasso, Chair of the Park and Rec Committee, was present to report on a proposal to sponsor a Family Open Gym time on Saturday mornings at Scandia Elementary. This program would run on four Saturdays beginning January 27 from 9:00 a.m. to noon at no cost to participants. The Committee has received approval from the Forest Lake School District, but will need to cover the cost of having a custodian on duty during activities. The Committee has approached both the Scandia-Marine Lions and the Forest Lake Athletic Association for possible funding. Supervisor Harnetty felt that this is a cost of having a recreation program and that the funding could come from Town funds if donations do not materialize. The Board instructed Ms. Campobasso to proceed with the program and to request funding from the two organizations. Michael Harnetty made a motion to allocate up to $600.00 towards the Open Gym program. Blair Joselyn seconded the motion and motion adopted unanimously. New Scandia Town Board December 19, 2006 Page 2 POLICE DEPARTMENT Deputy Chris Howard was present to report that police activity has been quiet during the past month. Deputy Howard also expressed his pleasure in working with the Town Board the past two years as the assigned deputy for New Scandia Township. FIRE DEPARTMENT Fire Chief Steve Spence was present to report on the Homeland Security Grant that has recently been awarded to Washington County to cover the cost of radio communication upgrades. Scandia Fire and Rescue will receive approximately$44,000.00 in grant aid. This leaves a cost of$22,000 to the department for the radio purchase. Fire Chief Spence will present more details on the timeline of this purchase as they become available. The 2007 pay schedule was presented to the Board with a $1.00 per hour increase in the base pay level for paid-on-call firefighters. Nancy Madden made a motion to approve the 2007 Pay Schedule for the Fire and Rescue Department. Dennis Seefeldt seconded the motion and motion adopted unanimously. Fire Chief Spence extended his compliments to the Board for their fine work these past years. TOWNSHIP ENGINEER Tom Peterson was present to report on an update of the 2007 Road Improvement Project. Mr. Peterson stated that 205th Street looks like a good candidate for DNR grant funding as it provides access to public water. Mr. Peterson expects a response from the DNR by January or February. The timeline for the 2007 project is on schedule, as surveying has begun and studies of 197th and 205th Streets is currently underway. Mr. Peterson suggested an informal meeting with residents of 197th and 205th Streets be scheduled for later in January. Supervisor Joselyn recommended an ecological consultant study the plant community in the vicinity of these sensitive roads. Mr. Peterson will refer to the"Spring Creek Report"done by the Watershed. ADMINISTRATOR ANNE HURLBURT Recreation Program Coordinator Recreation Program Coordinator Marty McKelvey was present to report on proposed 2007 recreation programs. Many new program offerings are being added. Camp Lakamaga has offered to co-sponsor a number of programs. Programs for seniors and the disabled are also being looked into. Community Education may handle registrations, but details are being negotiated. The consensus of the Board was that everything looks good. Park and Recreation Budget Administrator Hurlburt suggested that a Parks Capital Improvement Fund be created in which revenues can be deposited to better ensure that state law requirements for park dedication fees are New Scandia Town Board December 19, 2006 Page 3 met. There is currently a deficit of$5,328.59 in the Park Fund due to improvements to the Hay Lake parking lot in 2006 at a cost of$12,134.50, with revenue of$6,200 from park dedication fees. Michael Hinz made a motion to create a Parks Capital Improvement Fund with funding from all future park dedication fees. Nancy Madden seconded the motion and motion adopted unanimously. Nancy Madden made a motion to move funds from the Capital Improvement Fund left from the 2006 budget into the newly created Parks Capital Improvement Fund. Michael Harnetty seconded the motion and motion adopted unanimously. Audio-Visual Equipment Update Administrator Hurlburt reported on the lack of response for bid proposals for A/V equipment in the Town Board Room that were requested by December 1, 2006. It was suggested to contact a designer to prepare plans and to outline equipment needed, so that the request for bids can then be more specific. JANUARY 2, 2007 COUNCIL MEETING Plans were discussed for a formal swearing-in of new council members at 7:00 p.m. with a short reception to follow. The community will be invited to attend the program in the Community Center hall. The business meeting will then begin at 8:00 p.m. A draft of an invitation and program were reviewed. CERTIFYING 2007 TAX LEVY—RESOLUTION 12-19-06-01 Cities are required to certify a final levy by year-end. Washington County staff has recommended that the township certify a final levy for 2007 to ensure that there are no problems or issues with the tax levy due to the transition to city status. Michael Hinz made a motion to adopt Resolution 12-19-06-01 Certifying Property Tax Levy Payable in 2007. Nancy Madden seconded the motion and motion adopted unanimously. CERTIFICATE OF COMPLICANCE EXTENSION—JIM SIMPSON A Certificate of Compliance for a 5,500 square foot ag building was issued to Jim and Peggy Simpson, 23393 Nolan Avenue, on November 1, 2005. Site preparation has begun, but the building has not yet been constructed. Mr. Simpson has asked for an extension of the CC, as they expire after one year. Michael Hinz made a motion to approve Resolution 12-19-06-02 Extending the Certificate of Compliance for Jim and Peggy Simpson. Blair Joselyn seconded the motion and motion adopted unanimously. Mr. Simpson's Certificate of Compliance will expire on November 1, 2007. New Scandia Town Board December 19, 2006 Page 4 EMERALD ACRES —EXTENSION OF PRELIMINARY PLAT New Scandia Township approved the preliminary plat of Emerald Acres on June 20, 2006. The Development Code reads that the final plat must be presented within 180 days (December 20, 2006). Steve May, developer, has requested an extension due to negotiations for the purchase of the property. Michael Hinz made a motion to grant an extension of 180 days to Scandia Development, LLC to submit a final plat of Emerald Acres. Michael Harnetty seconded the motion and motion adopted unanimously. APPOINTMENT OF A PROSECUTING ATTORNEY Upon incorporation of the township, Washington County will no longer provide for prosecution of petty misdemeanor, misdemeanor and gross misdemeanor-level offenses committed in Scandia by adult offenders. Michael A. Welch, Hebert and Welch, P.A., has submitted a resume offering prosecution services. Nancy Madden made a motion to appoint Michael A. Welch as the prosecuting attorney for the City of Scandia. Michael Hinz seconded the motion and motion adopted unanimously. 201 SEPTIC SYSTEM Washington County Department of Public Health has submitted a draft budget of$35,362 for maintenance and operation of the Bliss and Anderson/Erickson sewer system. Michael Hinz made a motion to approve the 2007 budget for the 201 sewer system. Blair Joselyn seconded the motion and motion adopted unanimously. A letter was received from the State Auditor concerning the operating losses of the Sewer Fund in 2004 and 2005. The primary reason for the losses was an unfunded depreciation expense of $30,000 per year. There were also some expenses in 2005 for system repairs, which were not passed along to users but taken from the fund balance. The annual budget does include funds for future repairs and replacements, and at the end of 2005 the fund balance was $115,394.50. Washington County staff have indicated that major replacements will not be needed for at least 20 years, and that annual repairs have been relatively inexpensive. The annual replacement fund contribution ($5,000 for 2006) and balance should be adequate. Collections on unpaid bills, which are certified to property taxes, have lagged. Billing procedures will be reviewed in the coming year and Ordinance 24 will be updated as it relates to billing procedures and rates for the sewer system. A letter drafted by Administrator Hurlburt in response to the State Auditor's concerns was discussed. Michael Harnetty made a motion to approve the response letter to the State Auditor. Dennis Seefeldt seconded the motion and motion adopted unanimously. New Scandia Town Board December 19, 2006 Page 5 2007 PAY RATES Michael Hinz made a motion to approve the 2007 pay rates for hourly Town employees. Nancy Madden seconded the motion and motion adopted unanimously. GENO CAMPOBASSO—PETITION FOR ADDITIONAL HOCKEY ICE TIME Geno Campobasso, 12590 Mayberry Trail,presented a petition to the Board stating a request for additional ice time to be set aside for open hockey on the ice rink. Mr. Campobasso would like the schedule revised to allow for alternating times between pleasure and open hockey hours on the rink. Supervisor Harnetty felt his request was logical but too late in the season to make a change in the schedule. Mr. Campobasso was advised to attend a scheduling meeting in the fall of 2007 to make suggestions. Hockey teams were allowed to reserve ice time up to December 1, 2006. Unused blocks of time may be designated as open hockey. Michael Harnetty made a motion to now close reservations for ice time to hockey teams. Nancy Madden seconded the motion and motion adopted unanimously. TEMPORARY SNOW PLOW OPERATOR Bob Lindblom, hired as a temporary snowplow operator, will be on vacation through January 1, 2007. Arrangements have been made with Tom Helke to fill this position. Michael Hinz made a motion to designate Tom Helke as temporary snowplow operator at a rate of$16.50 per hour. Nancy Madden seconded the motion and motion adopted unanimously. FAREWELL Chairman Dennis Seefeldt recognized the out-going Board members Michael Hinz, Blair Joselyn and Nancy Madden with a listing of their many contributions to the Town Board. Their wonderful work will be missed. Nancy Madden made a motion to adjourn the meeting. Dennis Seefeldt seconded the motion and meeting adjourned at 8:40 p.m. Respectfully submitted, Brenda Eklund New Scandia Township Deputy Clerk New Scandia Township 2007 Pay Rates(Hourly) 2007 Proposed Job 2001 2002 2003 2004 2005 Range 2005 2006 Range Hourly Recreation Program Youth Leader-High School/College $7.50/$8.00 $7.50/$8.00 Park Attendant $7.50 $7.75 $7.94 $8.10 $8.00-9.72 $8.34 $8.59 $8.59 Skating Supervisor $7.75 $8.00 $8.20 $8.36 $8.24-9.95 $8.61 $9.95 $10.25 Typist/File Clerk Receptionist $9.32 $9.55 $9.79 $9.99 $10.00-12.05 $10.29 $10.60 $10.60- 12.78 Office Assistant Manual Laborer(Ice Rink) $10.35 $10.61 $10.88 $11.10 $9.84-11.78 $11.43 $11.77 $12.13 Recreation Program Teacher $12.00 $12.00 Recreation Program $12.00-14.00 Coordinator (2006) $14.00 $14.42 Treasurer $13.99 $14.34 $14.70 $14.99 $11.71-17.27 $15.44 $15.90 $16.38 Maintenance (Part Time) $13.84 $14.19 $14.54 $14.83 $12.35-18.22 $15.27 $15.73 $16.20 Maintenance, Equipment $19.95 $20.45 $20.96 $21.38 $16.25-23.03 $22.02 $22.68 $23.36 Operator/Public Works Deputy Clerk $17.06 $17.57 Longevity: $300/yr after 7 years, $600/yr after 12 years o) )January 2, 2007 Following the swearing-in of newly elected mayor and city councilmembers by Judge Albertson,the first City of Scandia Council meeting was held. Mayor Dennis Seefeldt called the meeting to order at 8:00 p.m. The following councilmembers were present: Mayor Dennis Seefeldt, Pete Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle; City Administrator Anne Hurlburt. ORDINANCE NO. 91 —ESTABLISHING RULES FOR THE ORGANIZATION AND PROCEDURE OF THE CITY COUNCIL OF THE CITY OF SCANDIA The first order of business was to adopt rules for the organization and procedure of the City Council through an ordinance, as recommended by the MN League of Cities. A draft ordinance was reviewed. The practice of holding a City Council meeting along with the Planning Commission on the first Tuesday of the month will continue. Councilmember Yehle suggested staff reports be moved up on the agenda to better accommodate the use of the police and fire chiefs time. Mayor Seefeldt felt that the agenda may be flexible to allow for addressing reports earlier in the meeting if necessary. As Public Hearings will be posted to begin at 7:00 p.m.,it was decided to have the hearings scheduled at the front of the agenda. It will be the practice of the council to approve the agenda at the beginning of the meeting so that any additions can be noted at that time and will be acted upon at the appropriate place in the meeting. A separate meeting will no longer be held prior to the start of the business meeting for the payment of vouchers. The councilmembers will receive a list of all claims to be paid prior to the meeting. This will allow the business meeting to begin at 7:00 p.m. and eliminate the handling of bills and checks at the Council table. Dolores Peterson made a motion to adopt Ordinance 91 Establishing Rules for the Organization and Procedure of the City Council of the City of Scandia.Pete Crum seconded the motion and motion adopted unanimously. RESOLUTION 01-02-07-01— APPOINTMENT OF AN ACTING MAYOR AND OTHER CITY OFFICIALS AND REPRESENTATIVES Councilmember Peterson nominated Michael Harnetty to serve as Acting Mayor for 2007 in the absence of Mayor Seefeldt. No other nominations were made. Donnette Yehle made a motion to appoint Michael Harnetty as Acting Mayor. Pete Crum seconded the motion and motion adopted unanimously. Resolution 01-02-07-01 includes the appointments of additional city staff and representatives. Michael Harnetty made a motion to adopt Resolution 01-02-07-01 Appointing an Acting Mayor and Other City Officials and Representatives.Donnette Yehle seconded the motion and motion adopted unanimously. RESOLUTION 01-02-07-02—DESIGNATING OFFICIAL DEPOSITORIES FOR 2007 Councilmembers reviewed the recommendations for depositories for banking and investment purposes. Michael Harnetty made a motion to adopt Resolution 01-02-07-02 Designating Official Depositories for 2007. Dennis Seefeldt seconded the motion and motion adopted unanimously. RESOLUTION 01-02-07-03—RATIFYING SURETY AND BLANKET BONDS FOR CITY EMPLOYEES FOR 2007 State Statutes require the City to provide surety and blanket bonds to ensure the faithful performance of various employees. Dolores Peterson made a motion to adopt Resolution 01-02-07-03 Ratifying Surety and Blanket Bonds for City Employees for 2007. Donnette Yehle seconded the motion and motion adopted unanimously. January 2, 2007 Scandia City Council Page 2 DESIGNATION OF AN OFFICIAL NEWSPAPER FOR 2007 Attorney Hebert reviewed the state law qualifications a paper needs to meet to be designated as an official newspaper.For a city the size of Scandia,the paper must have at least 500 copies delivered to local residents and have an office located within the county. As the Country Messenger,the designated legal paper for 2006,has a circulation of 359 and an office outside of Washington County, it does not meet the legal qualifications.The Forest Lake Times also submitted a bid.The Times delivers to 965 households in the 55073 zip code and does meet the qualifications.The Council discussed that although the Messenger is the local paper, legally it does not qualify.The councilmembers agreed that the designated legal paper needs to reach as many readers as possible. Carter Johnson,editor of the Country Messenger,was present and asked the council if the decision could be reconsidered at a future time.Mr.Johnson was told that if he could supply supporting conditions of meeting legal requirements,the Council could take the matter up at another time within the year. Donnette Yehle made a motion to designate the Forest Lake Times as the official newspaper for the City of Scandia in 2007.Michael Harnetty seconded the motion. Voting as follows: Crum—yes; Peterson—yes; Seefeldt—yes; Harnetty—yes; Yehle—yes.Motion adopted. RESCHEDULING THE JANUARY PLANNING COMMISSION MEETING Due to an error on the part of the Country Messenger,required legal notices for public hearings that were scheduled for January 9, 2007 were not published. A new date of January 23,2007 was selected to hold the City Council and Planning Commission meetings.Publication and mailing deadlines can be met for this date. Michael Harnetty made a motion to reschedule the January 9,2007 City Council and Planning Commission meetings to January 23,2007.Donnette Yehle seconded the motion and motion adopted unanimously. BOARD OF APPEALS AND EQUALIZATION MEETINGS Washington County needs to include meeting dates for the Board of Appeals and Equalization for the City of Scandia in notices to taxpayers.The County has tentatively set the date for April 9, 2007 from 4:00 p.m. to 6:00 p.m. A reconvened meeting needs to occur within 20 days. Dolores Peterson made a motion to approve the dates of April 9,2007 from 4:00 p.m.to 6:00 p.m. with a reconvened meeting on April 17,2007 at 6:30 p.m.for the Board of Appeals and Equalization meetings.Michael Harnetty seconded the motion and motion adopted unanimously. CITY COUNCIL REGULAR MEETING SCHEDULE FOR 2007 The Council reviewed the meeting schedule for 2007. The practice of holding its regular meeting on the third Tuesday of the month and a meeting with the Planning Commission on the first Tuesday of the month, as the Town Board had met, will be continued.Notice of any special meetings will be posted at the Community Center. Pete Crum made a motion to adopt the City Council meeting schedule for 2007.Donnette Yehle seconded the motion and motion adopted unanimously. CITY COUNCIL AND ADVISORY COMMITTEES The Council reviewed the status of current committees. Both the Planning Commission and the Park and Recreation Committee each have one vacancy.The Incorporation Committee will be abolished. The Road Committee, formed to provide input on paving projects,evaluate road repair issues and advise on capital improvement for equipment, will be disbanded as it was felt that these issues would better fit with the Capital Improvement Committee. A Public Works Supervisor will evaluate and monitor pavement conditions and report to the Administrator. The addition of a Comprehensive Plan Committee will be January 2, 2007 Scandia City Council Page 3 necessary for the update of the Comp Plan as needed by the end of 2008. The need for a Commercial and Retail Development Committee was also agreed upon. Additional discussion continued on the structure of the Rural Landscape Preservation Committee,perhaps expanding the scope and emphasizing"Rural Character Preservation"as its mission. Councilmember Harnetty felt that the Park and Recreation Committee may be devoting too much time on environmental elements rather than programs and facilities and that there may be a need for an environmental committee. Councilmembers Harnetty and Crum were appointed to review the current standing committees and report on recommendations at a future meeting. Donnette Yehle made a motion to proceed with advertising a notice for filling appointments to the Planning Commission,Park and Recreation Committee, Comprehensive Plan Committee and a Commercial and Retail Development Committee. Dolores Peterson seconded the motion and motion adopted unanimously. February 15, 2007 was selected as a deadline for applications to the Planning Commission, so that an appointment can be made by the March meeting. ORDINANCE 92—REGULATING THE SALE AND USE OF TOBACCO PRODUCTS WITHIN THE CITY OF SCANDIA Washington County has renewed all current tobacco licenses for 2007.No new licenses may be approved until the city adopts its own ordinance. Dolores Peterson made a motion to adopt Ordinance 92 Regulating the Sale and Use of Tobacco Products within the City of Scandia. Dennis Seefeldt seconded the motion and motion adopted unanimously. RESOLUTION 01-02-07-04—SETTING TOBACCO LICENSE FEES The proposed license fees are the same as that charged by Washington County for 2007. Donnette Yehle Made a motion to approve Resolution 01-02-07-04 Setting Tobacco License Fees. Dolores Peterson seconded the motion and motion adopted unanimously. ORDINANCE 93—ADOPTING LIQUOR REGULATIONS FOR THE CITY OF SCANDIA Current liquor licenses issued by Washington County will expire on March 31, 2007.The city must adopt a liquor ordinance, followed by a public hearing to set fees after a 30 day written notice to license holders. Pete Crum made a motion to adopt Ordinance 93 Adopting Liquor Regulations for the City of Scandia.Michael Harnetty seconded the motion and motion adopted unanimously. The public hearing to set fees will be scheduled for February 20, 2007. ORDINANCE 94—SETTING SALARIES OF MAYOR AND CITY COUNCIL Councilmembers Peterson and Yehle worked with Administrator Hurlburt to draft an ordinance setting salaries for the council. A salary of$3,700 per year for Mayor and $3,000 per year for Councilmember was presented. There would be no additional compensation to members that serve on special committees. The total compensation for 2007 would equal $15,700. The amount budgeted for 2007 was $16,000. This amount falls slightly below the average compensation level for a city between 4,000 to 6,000 in population as calculated by the League of MN Cities. Donnette Yehle made a motion to adopt Ordinance 94 Establishing Compensation for the Mayor and City Council of the City of Scandia. Dolores Peterson seconded the motion and motion adopted unanimously. January 2,2007 Scandia City Council Page 4 REIMBURSEMENT POLICY Councilmembers reviewed an expense reimbursement policy as drafted by Administrator Hurlburt. Compensation for Planning Commission and committee members would be changed from a per meeting or per hour rate to a flat dollar amount,to be paid quarterly. Members would need to attend a majority of the official meetings during that quarter to receive their payment. Compensation for Planning Commission and Park and Recreation Committee are addressed in the policy as follows: Planning Commission member : $250 per quarter Planning Commission chair : $300 per quarter Park and Rec Committee : $60 per quarter Compensation for any other advisory committee members shall be set by the City Council when the appointment is made. Dolores Peterson made a motion to approve the Expense Reimbursement Policy for the City of Scandia.Michael Harnetty seconded the motion and motion adopted unanimously. CITY COUNCIL TRAINING AND ORIENTATION NEEDS A Workshop Meeting of the Council will be scheduled for January 30, 2007 at 7:00 p.m. to review the city's budget and finances. An Open Meeting Law video from the League of MN Cities will also be viewed. Prior to the Board of Appeals, the council must have at least one member receive training on this process. Michael Harnetty has previously attended the training. Donnette Yehle and possibly Pete Crum will attend the January 18, 2007 Board of Appeals training.The League of MN Cities is offering training to councilmembers at a conference scheduled for January 26 and 27, 2007. Michael Harnetty and Donnette Yehle indicated that they would attend this conference. Councilmember Harnetty indicated a need for a communications point person designated to issue a press release of the official version of city business as decided by the council. A need for quarterly newsletters was also discussed. Councilmember Harnetty and Administrator Hurlburt will discuss this topic and provide a position statement at a future meeting. Dolores Peterson made a motion to adjourn. Dennis Seefeldt seconded the motion and meeting adjourned at 10:00 p.m. Res ectfully submitted, Brenda Eklund City of Scandia Deputy Clerk / l': 6 New Scandia Township Treasurer's Report December 30, 2006 Beginning Balance 12/01/06 782,642.25 Receipts 723,770.25 Expenditures - 108,207.22 Payroll 17,320.20 392,078.40 Adjustments Stop Payment - 20.00 Ending Balance 12/30/06 1,380,865.08 Submitted by: Colleen Firkus, Treasurer NEW SCANDIA TOWNSHIP 01/10/07 4:15 PM Page 1 Cash Balances Current Period: DECEMBER 2006 MTD MTD Current FUND Descr Account Debit Credit Balance CASH GENERAL FUND G 101-10100 $110,643.52 $43,356.82 $179,589.67 ROAD&BRIDGE G 201-10100 $222,364.69 $35,296.98 $12,564.33 FIRE G 202-10100 $86,198.72 $12,903.58 $15,295.66 POLICE G 203-10100 $35,985.32 $0.00 $47,698.06 PARK G 204-10100 $14,571.04 $7,933.12 $35,858.77 SCANDIA COMMUNITY CENTER G 205-10100 $13,345.53 $4,052.63 $28,323.65 WATER SHED G 207-10100 $2,221.32 $0.00 -$1,540.59 UPTOWN SEWER SYSTEM G 208-10100 $18,214.79 $0.00 $24,295.69 BLACKTOP PROJECT 2002 G 302-10100 $88,730.75 $0.00 $474,919.83 BLACKTOP PROJECT 2004 G 304-10100 $121,446.58 $0.00 $267,014.16 BLACKTOP PROJECT 2007 G 307-10100 $0.00 $101,499.02 -$182,421.83 FIRE HALL/PUBLIC WORKS BOND G 310-10100 $66,639.48 $0.00 $160,366.48 BLACKTOP PROJECT 1997 G 397-10100 $0.00 $0.00 $0.00 BLACKTOP PROJECT 1999 G 399-10100 $0.00 $216.47 $0.00 FIRE HALL/PUBLIC WORKS G 401-10100 $0.00 $0.00 $0.00 ROAD IMPROVEMENT,CAP IMPROV G 402-10100 $0.00 $0.00 $0.00 CAPITAL IMPROVEMENTS G 403-10100 $20,969.22 $8,328.59 $186,759.43 PARK CAPITAL IMPROVEMENTS G 404-10100 $8,328.59 $860.00 $7,468.59 201 SEWER PROJECT G 602-10100 $2,383.71 $353.22 $110,454.18 ESCROW G 801-10100 $1,000.00 $0.00 $16,000.00 Total CASH $813,043.26 $214,800.43 $1,382,646.08-mot,'.?L '5 ..' W I-) +'' " (-L.s _ CD INVESTMENTS c_;1 ° �1) ,'Y'., c..,-,---, ,-. GENERAL FUND G 101-10400 $0.00 $0.00 $0.00 AC" I� ,-,4,,4,,s ' (AA, . c u ROAD&BRIDGE G 201-10400 $0.00 $0.00 $0.00 FIRE G 202-10400 $0.00 $0.00 $0.00 PARK G 204-10400 $0.00 $0.00 $0.00 SCANDIA COMMUNITY CENTER G 205-10400 $0.00 $0.00 $0.00 FIRE HALL/PUBLIC WORKS BOND G 310-10400 $0.00 $0.00 $0.00 201 SEWER PROJECT G 602-10400 $0.00 $0.00 $0.00 ESCROW G 801-10400 $0.00 $0.00 $0.00 Total CD INVESTMENTS $0.00 $0.00 $0.00 RESTRIC INVEST ESC GENERAL FUND G 101-10401 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10401 $0.00 $0.00 $0.00 FIRE G 202-10401 $0.00 $0.00 $0.00 PARK G 204-10401 $0.00 $0.00 $0.00 SCANDIA COMMUNITY CENTER G 205-10401 $0.00 $0.00 $0.00 ESCROW G 801-10401 $0.00 $0.00 $0.00 Total RESTRIC INVEST ESC $0.00 $0.00 $0.00 Misc Receivables GENERAL FUND G 101-10425 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10425 $0.00 $0.00 $0.00 NEW SCANDIA TOWNSHIP 01/12/07 2:53 PM Page 1 Payments Current Period:JANUARY 2007 Batch Name 01-16-07 User Dollar Amt $36,113.47 Payments Computer Dollar Amt $36,113.47 $0.00 In Balance Refer 0 AMERIPRIDE LINEN&APPAREL S _ Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $151.82 Invoice M051463-1206 Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $165.87 Invoice M893731-1206 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $317.69 Refer 0 BERRY BROS., INC. _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Web Hosting 2007 $245.46 Invoice 1877 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $245.46 Refer 0 CITIBUSINESS CARD _ Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Part supplies $202.35 Invoice 12-15-06 Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire Dept.supplies $785.32 Invoice 12-01-06 Cash Payment E 101-41000-200 OFFICE SUPPLIES Late fee--Dec.06 $39.00 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $1,026.67 Refer 0 CONNEXUS ENERGY _ Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $64.50 Invoice 12-28-06 Cash Payment E 204-45201-381 UTILITIES Hay Lake Shelter $7.99 Invoice Cash Payment E 602-43252-381 UTILITIES 201 Septic $19.28 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $91.77 Refer 0 DRESSER TRAP ROCK, INC - Cash Payment E 201-43126-228 GRAVEL&SAND Sand Mix $150.63 Invoice 61025 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $150.63 Refer 0 EIDE BAILLY _ Cash Payment E 101-41500-301 AUDITING&ACCOUNT' Audit Services for 2006 $1,500.00 Invoice 12-31-06 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $1,500.00 Refer 0 FRONTIER _ Cash Payment E 202-42280-321 TELEPHONE Fire Dept. $125.98 Invoice 6514334383 Cash Payment E 201-43126-321 TELEPHONE Public Works $62.43 Invoice 6514335223 Cash Payment E 204-45201-381 UTILITIES Warming House $68.03 Invoice 6514335266 Cash Payment E 101-41000-321 TELEPHONE City office $320.98 Invoice 6514332274 NEW SCANDIA TOWNSHIP 01/12/07 2:53 PM Page 2 Payments Current Period:JANUARY 2007 Cash Payment E 205-41920-381 UTILITIES Annex $54.00 Invoice Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00 Invoice Cash Payment E 101-42400-200 OFFICE SUPPLIES Building Official $72.94 Invoice 6514335762 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $778.36 Refer 0 F X L INC _ Cash Payment E 101-42000-103 PART-TIME EMPLOYEE Balance of 2007 Assessments $9,150.00 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $9,150.00 Refer 0 GOPHER STATE ONE-CALL, INC _ Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $11.60 Invoice 6121413 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $11.60 Refer - 0 H&L MESABI _ Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Bolts for snowplow blades $260.07 Invoice 70305 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $260.07 Refer 0 HUMANE SOCIETY _ Cash Payment E 101-41000-205 ANIMAL CONTROL Impound billing $137.80 Invoice 12-31-06 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $137.80 Refer 0 HEBERT, WELCH,HUMPHREYS& _ Cash Payment E 101-41600-304 LEGAL FEES 2006 Prosecution $297.00 Invoice 14494 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $297.00 Refer 0 J-CRAFT Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Moldboard and hose for snowplow $395.81 Invoice 40971 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Anti-salt shield $45.93 Invoice 40898 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $441.74 Refer _ 0 LEAGUE OF MINNESOTA CITIES _ Cash Payment E 101-41000-110 TRAINING Conference fee--Harnetty $195.00 Invoice 1-000028303 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $195.00 Refer _ 0 LEAGUE OF MINN CITIES INS TRU _ Cash Payment E 101-41000-151 WORKER'S COMP INS Worker's Comp.--Volunteer Coverage $369.00 Invoice 10009 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $369.00 Refer 0 LOFFLER BUSINESS SYSTEMS/LE Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier rent $181.05 Invoice 068601525 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $181.05 NEW SCANDIA TOWNSHIP 01/12/07 2:53 PM Page 3 Payments Current Period:JANUARY 2007 Refer 0 MILBRANDT ENTERPRISE Cash Payment E 205-41900-401 CLEANING Hall cleaning $1,420.71 Invoice 1-09-07 Cash Payment E 202-42280-401 CLEANING Firehall cleaning $202.35 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $1,623.06 Refer 0 NCPERS GROUP LIFE INS - Cash Payment E 101-41400-133 LIFE INSURANCE EMPL Hurlburt Life Ins. $16.00 Invoice Cash Payment E 101-41510-133 LIFE INSURANCE EMPL Firkus Life Ins. $16.00 Invoice Cash Payment E 101-41401-133 LIFE INSURANCE EMPL Eklund Life Ins. $16.00 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Morrison Life Ins. $16.00 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Poidinger Life Ins. $16.00 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $80.00 Refer 0 NEXTEL COMMUNICATIONS - Cash Payment E 201-43126-321 TELEPHONE Public Works Wireless $74.48 Invoice 721650231-018 Cash Payment E 201-43126-321 TELEPHONE Public Works Wireless $67.92 Invoice 721650231-018 Cash Payment E 101-41000-321 TELEPHONE Admin.Wireless $36.05 Invoice Cash Payment E 202-42280-321 TELEPHONE Fire Department $144.04 Invoice 721650231-018 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $322.49 Refer 0 OLSON, CAROL - Cash Payment E 101-41000-200 OFFICE SUPPLIES Cake for reception 1-2-07 $44.00 Invoice 16475 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $44.00 Refer 0 OLSON'S SEWER SERVICE _ Cash Payment E 201-43126-210 MISCELLANEOUS EXP Septic pumping--Fire hall/Public Works $143.20 Invoice 69406 Cash Payment E 202-42280-383 Pumping&General Main $214.80 Invoice - Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $358.00 Refer 0 OFFICE OF THE SECRETARY OF S _ Cash Payment E 101-41400-433 DUES Notary Commission--Hurlburt $40.00 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $40.00 Refer 0 SCANDIA STORE - Cash Payment E 202-42280-342 GENERAL Fire Dept. Dinner 12-26-06 $128.77 Invoice 2280 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $128.77 Refer 0 SRC,INC _ NEW SCANDIA TOWNSHIP 01/12/07 2:53 PM Page 4 Payments Current Period:JANUARY 2007 Cash Payment E 202-42280-381 UTILITIES Fire Hall $32.24 Invoice 1-4-07 Cash Payment E 205-41900-384 REFUSE DISPOSAL Comm. Center $120.89 Invoice 1-4-07 Cash Payment E 101-41000-430 RECYCLING Recycling Dec.2006 $2,320.50 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $2,473.63 Refer 0 TODD'S HOME CENTER _ Cash Payment E 201-43126-212 FUEL Fuel $1,243.05 Invoice 12-31-06 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equipment supplies $101.87 Invoice Cash Payment E 205-41920-221 EQUIPMENT SUPPLIES Community Center $103.98 Invoice Cash Payment E 204-45201-221 EQUIPMENT SUPPLIES Rink supplies $41.48 Invoice Cash Payment E 202-42220-212 FUEL Fuel--Fire Dept. $34.06 Invoice Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Supplies--Fire $22.87 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $1,547.31 Refer 0 WALLY'S SMALL ENGINE REPAIR _ Cash Payment E 204-45201-220 REPAIRS Zamboni repairs $172.73 Invoice 7603 Cash Payment E 201-43126-220 REPAIRS Coil repair on sander $174.68 Invoice 7611 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $347.41 Refer 0 WASHINGTON COUNTY PUBLIC W _ Cash Payment E 201-43126-228 GRAVEL&SAND Salt material $2,999.30 Invoice 51708 Cash Payment E 201-43126-228 GRAVEL&SAND Salt material $2,596.66 Invoice 51658 Cash Payment E 201-43126-228 GRAVEL&SAND Salt material $962.02 Invoice 20670 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $6,557.98 Refer 0 WASHINGTON CTY SURVEYOR'S Cash Payment E 101-41000-207 HEARING FEES Address labels--German Lake Vistas $4.13 Invoice 1007562 Cash Payment E 101-41000-207 HEARING FEES Lombritto Parcel Search $70.63 Invoice 1007598 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $74.76 Refer 0 WASHINGTON COUNTY Cash Payment E 101-41000-201 LEGAL NOTICES Truth in Taxation Notice 2007 $410.39 Invoice 52102 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $410.39 Refer — 0 WINNICK SUPPLY, INC NEW SCANDIA TOWNSHIP 01/12/07 2:53 PM Page 5 Payments Current Period:JANUARY 2007 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Welding rod,drill bits $109.21 Invoice 00060296 Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $109.21 Refer 0 XCEL ENERGY Cash Payment E 205-41900-381 UTILITIES Community Center $1,009.54 Invoice 94733310 Cash Payment E 602-43252-381 UTILITIES Uptown Sewer $10.44 Invoice 94600646 Cash Payment E 201-43126-387 STREET LIGHTING Flashing Light $32.35 Invoice 94605212 Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $271.17 Invoice 95397552 Cash Payment E 602-43252-381 UTILITIES LS#1 $16.94 Invoice 95176798 Cash Payment E 201-43126-387 STREET LIGHTING Uptown Streetlights $446.25 Invoice Cash Payment E 204-46101-381 UTILITIES Aerator $7.86 Invoice Transaction Date 1/11/2007 SECURITY STATE B 10100 Total $1,794.55 Refer 0 JEFFERSON FIRE AND SAFETY,IN _ Cash Payment E 202-42260-220 REPAIRS Repairs $1,512.21 Invoice 135246 Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $1,512.21 Refer 0 FIRE EQUIPMENT SPECIALTIES _ Cash Payment E 202-42260-220 REPAIRS Repairs $180.37 Invoice 4799 Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $180.37 Refer 0 STEPHENS PUBLISHING COMPAN _ Cash Payment E 202-42280-200 OFFICE SUPPLIES Fire Safety Coloring Calendars $445.00 Invoice 3101 Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $445.00 Refer 0 ST. CLOUD TECHNICAL COLLEGE _ Cash Payment E 202-42240-110 TRAINING Simulator Training $1,480.00 Invoice 00063733 Cash Payment E 202-42240-110 TRAINING Credit Tuition Voucher -$734.00 Invoice Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $746.00 Refer 0 WASHINGTON CTY FIRE CHIEFS A _ Cash Payment E 202-42210-433 DUES Annual Dues $50.00 Invoice Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $50.00 Refer 0 CHERI CUNNINGHAM GRAPHIC DE _ Cash Payment E 204-45200-221 EQUIPMENT SUPPLIES Skating Program $35.00 Invoice 1-1-07 Cash Payment E 101-41000-200 OFFICE SUPPLIES Website Admin. $85.00 Invoice NEW SCANDIA TOWNSHIP 01/12/07 2:53 PM Page 6 Payments Current Period:JANUARY 2007 Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $120.00 Refer 0 EXCELLCOM _ Cash Payment E 201-43126-321 TELEPHONE Motorola Battery $42.59 Invoice 11050000430 Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $42.59 Refer 0 LOFFLER COMPANIES, INC. - Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Color copies $53.60 Invoice 178665 Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Black/white copies $467.21 Invoice 178666 Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $520.81 Refer 0 ORCHARD TRUST COMPANY Cash Payment G 101-21705 ACCRUED RETIREMENT Firkus Def.Comp. $25.00 Invoice 1-15-07 Cash Payment G 101-21705 ACCRUED RETIREMENT Morrison Def.Comp. $306.00 Invoice Cash Payment G 101-21705 ACCRUED RETIREMENT Poidinger Def.Comp. $75.00 Invoice Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $406.00 Refer 0 PERA COORDINATED _ Cash Payment G 101-21704 ACCRUED PERA PERA $1,025.09 Invoice Transaction Date 1/12/2007 SECURITY STATE B 10100 Total $1,025.09 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $17,518.83 201 ROAD&BRIDGE $10,490.07 202 FIRE $4,624.01 204 PARK $333.09 205 SCANDIA COMMUNITY CENTER $3,026.81 602 201 SEWER PROJECT $120.66 $36,113.47 Pre-Written Checks $0.00 Checks to be Generated by the Compute $36,113.47 Total $36,113.47 5. e...) NEW SCANDIA TOWNSHIP 01/16/07 10:39 AM Page 1 Payments Current Period:JANUARY 2007 Batch Name 01-16-07supp User Dollar Amt $4,476.99 Payments Computer Dollar Amt $4,476.99 $0.00 In Balance Refer 0 SECURITY STATE BANK Cash Payment G 101-21701 FEDERAL WITHHOLDING Federal Tax Invoice $861.23 Cash Payment G 101-21703 ACCRUED FICA FICA Invoice $1,487.36 Transaction Date 1/13/2007 SECURITY STATE B 10100 Total $2,348.59 Refer 0 ECM PUBLISHERS, INC _ Cash Payment E 101-41000-201 LEGAL NOTICES Notice-Minor Sub. Invoice IT 00097426 $24.90 Cash Payment E 101-41000-201 LEGAL NOTICES Notice-German Lake Vistas Invoice IT 00097424 $91.30 Cash Payment E 101-41000-201 LEGAL NOTICES Notice-Tree Pres. Invoice IT 00097425 $24.90 Cash Payment E 101-41000-201 LEGAL NOTICES Notice-Conservation Sub. Invoice IT 00097427 $24.90 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 91 Invoice IT 00097428 $435.75 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 92 Invoice IT 00097429 $535.35 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 93 Invoice IT 00097430 $900.55 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 94 Invoice IT 00097431 $49.80 Transaction Date 1/16/2007 SECURITY STATE B 10100 Total $2,087.45 Refer 0 EKLUND, BRENDA _ Cash Payment E 101-41000-200 OFFICE SUPPLIES 1-02-07 Invitation Supplies Invoice $40.95 Transaction Date 1/16/2007 SECURITY STATE B 10100 Total $40.95 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $4,476.99 $4,476.99 Pre-Written Checks $0.00 Checks to be Generated by the Compute $4,476.99 Total $4,476.99 Meeting Date: 1/16/2007 Agenda Item: ,. City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the following liquor licenses: 1) On-Sale Liquor License for Fire Relief Association 2) Renewal of Consumption and Display Permit, Scandia Community Senior Center Deadline/Timeline: • The Firemen's Ball is scheduled for February 24, 2007 • The Consumption and Display Permit will expire at the end of March. Background: • Both of these licenses are in conformance with Ordinance No. 93, adopted by the Council on January 2, 2007. • The ordinance provides that renewal applications are due 90 days before their expiration. • The City is responsible for the consumption and display permit, and has also pays for the temporary license and insurance for the Firemen's Ball. Recommendation: I recommend that the Council approve the licenses. Attachments/ • License applications Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (liquor licenses) Page 1 of 1 01/05/07 ‹. � rP00 t,. �+f;.rr ,`'fig 1. 1I� /- '"rt-7� Minnesota Department of Public Safety s_:. ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar St., Suite 133, St. Paul,MN 55101-5133 (651)201-7507 FAX(651)297-5259 TTY(651)282-6555 RENEWAL OF CONSUMPTION & DISPLAY PERMIT and/or OPTIONAL 2 A.M. CLOSING LICENSE Permit Fee $250 (Renewal Date: April 1) IF NAME AND ADDRESS SHOWN ARE NOT CORRECT MAKE CHANGES BELOW Workmens Comp Ins. Co.Yeope /n/l-.d�ti Policy No, Co1-5(0 / Policy Period4/0//640 - I,14ih.)7 City/County where permit approved_ ci J &i?a:./i / "7/7/M' Permit Name: Se ncz/lc. C4n7LA, Trade Name: c i Location address: / / 701, 7 c,2 y f� t 1 /� City, State, Zip Code: Business Phone: 1 y3 3 - a 7 "1 By signing this renewal application, applicant certifies that there has been no change in ownership, corporate officers,bylaws, membership, partners, home addresses, or telephone numbers. If changes have occurred during the past 12 months, please give details on the back of this renewal,then sign below. Applicant's signature on this renewal confirms the following: Failure to report any of the following will result in fines. 1. Applicant confirms that it has never had a liquor license rejected by any city/township/county in the state of Minnesota. (fever rejected, please give details on the back of this renewal, then sign below. 2. Applicant confirms that for the past five years it has not had a liquor license revoked for any liquor law violation (state or local). If a revocation has occurred, please give details on the back of this renewal, then sign below. 3. Applicant confirms that during the past five years it or its employees have not been cited for any civil or criminal liquor law violations. If violations have occurred, please give details on back of this renewal, then sign below. 4. Applicant confirms that Workers Compensation insurance is in effect for the full license period. 5. Applicant confirms, no club on-sale intoxicating liquor license is held. 6. Applicant confirms business premises are separate from any other business establishment. PERMIT HOLDERS APPLYING FOR OPTIONAL 2 A.M.CLOSING LICENSE COMPLETE THE FOLLOWING: 1. Does your liquor license issuing authority allow the sale of alcoholic beverages until 2 AM? ❑Yes >4 Jo (If Yes,Continue) ❑ 3.2%Malt Liquor licensees or Consumption&Display Permit Holders(Set Up licensees) - $200 2 A.M. License Fee 2. Make check payable to:Alcohol&Gambling Enforcement Division(AGED)for the amount indicated above. Include check for 2 AM sales with this application. Applicant Signature Date (Signature certifies all above information to be correct and permit has been approved by city/county. City Clerk/County Auditor Signature Date (Signature certifies that a consumption and display permit has been approved by the city/county as stated above). PS09097(05/2006) AMOUNT RECEIVED Indicate below changes of corporate officers, partners, home addresses or telephone numbers: Report below details of liquor law violations (civil or criminal) that have occurred within the last five years. (Dates, offenses, fines or other penalties, including Liquor Control Penalties). Report below details involving any license rejections or revocations. City/County Comments: acS Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133,St. Paul MN 55101-5133 (1%ki. :' ' (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 "? - WWW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER Se—AODIA 1%lR RG1A1= Sbc-►►TWN 4 - -7-ig 7 g t-1'1 - t 33 '10 STREET ADDRESS CITY STATE ZIP CODE 1504b SGANUtA A-1 NOItt;-1 ScANIDtA lMN 650-73 NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE 5 �e_ y L- goo.) 8'l01 - &Lf tF(o ((c61) 43 3 - 3 L 0. DATES LIQUOR WILL BE SOLD FkB Zq zb0-7 TYPE OF ORGANIZATION CLUB CHARITABLE RELIGIOUS �THER NONPROFIT ORGANIZATION OFFICER'S NAME ADDRESS 1,4 a I b L3 7IX Sr iJO S-rEvC S C-Prp1D i , MN 550-1 3 ORGANIZATION OFFICER'S NAME ADDRESS (=R-f�t� `IOGN 1,Q 840 or -t- 'foe NO rgttlNc ON StcKb1> , tlt. 5s- 47 ORGANIZATION OFFICER'S NAME ADDRESS 1 M 1 N�►E P� t to I55 QV ALAT`{ -rr2A I I- c400 MN Location license will be used. If an outdoor area,describe SeA-ND IA- Lbr1M0/J ITY CENT1 r- t if l 1-7 2.00 TH ST, n1 . S C.A-M i IA M N r TO-1 3 Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. i 100E,So-ra-7Otnr-r ativOL4)121TNN 6 Assoc ./ $so,00a APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY '5C-,ANJ PIP` / ►✓A • DATE APPROVED CITY FEE AMOUNT Al/A- LICENSE DATES f. -b • Z`f t ZOo 7 DATE FEE PAID /VPH SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079(05/06) Meeting Date: 1/16/2007 Agenda Item: 5 i City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Accept $50.00 donation to the Scandia Fire Department from Mir and Shirley Verner, 12685 170th St. N., Marine on St. Croix. Deadline/ Timeline: N/A Background: Recommendation: I recommend that the Council accept the donation and direct staff to send a letter to the Verners thanking them for their donation. Attachments/ None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (accept donation) Page 1 of 1 01/11/07 _ I MIR VERNER 75-509-960 0 11668 SHIRLEY VERNER 12685 - 170TH ST. N. 433-2008 i ` --3U 20 MARINE ON ST. CROIX, MN 55047 11 Pay to 5L�T/Y/©�� ' J�/ o v the order ofI $ D x m Dollars 'P , 2 PREMIER BANK MMC "g 1875 W.HIGHWAY 36 ROSEVILLE,MINNESOTA 55113 ' 651-633-8 , ..2..„77,./e.".. ...zizi,........../, For _/L. lit/ NP 1:096005093u: 02L50148811' 668 4.9 Meeting Date: 1/16/2007 Agenda Item: 5‘ City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Authorize Mayor and Administrator to sign contract with Hennepin Technical College to provide safety training for OSHA compliance. Deadline/Timeline: N/A Background: • Scandia participates with a group of other surrounding cities to arrange for safety training. The sessions are held monthly in Forest Lake. • While most sessions are geared toward public works employees, all employees are required to attend the AWAIR training session. • Providing training in this way is more economical than arranging individual sessions. The total cost is $960, which covers all employees for all 12 sessions. Recommendation: I recommend the Council approve the contract. Attachments/ • Contract with Hennepin Technical College Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (hen tech contract) Page 1 of 1 01/12/07 elfj Hennepin Technical col < < ., , Customized Training Services STATE OF MINNESOTA MINNESOTA STATE COLLEGES AND UNIVERSITIES HENNEPIN TECHNICAL COLLEGE CUSTOMIZED TRAINING CONTRACT Contract#07225 THIS CONTRACT is between Hennepin Technical College(hereinafter"COLLEGE") located at 1820 Xenium Lane North,Plymouth,Minnesota 55441 acting by virtue of its delegated authority from the Board of Trustees of the Minnesota State Colleges and Universities, and City of Scandia,Attn: Anne Hurlburt(hereinafter"CLIENT") located at 14727 209th Street North,PO Box 128, Scandia,MN 55073; I. COLLEGE'S DUTIES. The COLLEGE agrees to provide the following: Title of Instruction: OSHA Compliance Selected Subjects- See Contract Attachment A Date(s) of Instruction: 2nd Thursday of each month: January 11,February 8,March 8,April 12, May 10,June 14,July 12,August 9, September 13,October 11,November 8 and December 13, 2007 8:30 a.m.— 10:30 a.m. Name of Instructor: Kevin Vito Location: Forest Lake Senior Center II. CLIENT'S DUTIES. The CLIENT agrees to provide the following: A. roster of participants B. make all contacts for training and services through the college and will not employ the presenter/instructor directly for additional sessions. III. SITE OF INSTRUCTION. CLIENT shall make all of the arrangements, including any payment, for the location to be used for the training. IV. CONSIDERATION AND TERMS OF PAYMENT. A. Cost: six hundred fifty dollars ($650.00) Other fees: N/A Notwithstanding the thirty(30)day notice period established in paragraph VII, in the event that the CLIENT desires to cancel or reschedule the instruction due to low enrollment, CLIENT shall give at least five(5) days notice in writing to the COLLEGE'S authorized agent to cancel or reschedule. If the instruction is cancelled as provided herein,the COLLEGE shall be entitled to payment calculated according to paragraph VII. If the instruction is rescheduled as provided herein,payment shall be according to this paragraph IV. Our Training Means Business' Hennepin Technical College is an affirmati:'e action,equal opportunity educator and employer. B. Terms of payment.The COLLEGE will submit an invoice for the instruction performed.The CLIENT will pay within thirty(30)days of receiving the invoice.Please submit payment to: Hennepin Technical College,Attn: Business Office, 9000 Brooklyn Blvd,Brooklyn Park MN 55445 V. AUTHORIZED REPRESENTATIVES. All communications regarding the terms of this contract shall be submitted to the following persons: A. TRAINING AND BUSINESS DEVELOPMENT DIRECTOR: Name: Heather McGannon Phone: 763-550-7209 Fax: 763-550-7272 E-Mail: Heather.McGannon@hennepintech.edu PROJECT MANAGER/TRAINING DEVELOPMENT DIRECTOR: Name: Anne Mathiowetz Phone: 952-995-1314 Fax: 952-995-1331 E-Mail: Anne.Mathiowetz@hennepintech.edu B. CLIENT CONTACT PERSON/BILLING ADDRESS: Name: Anne Hurlburt Title: Administrator Address: 14727 209th Street North,PO Box 128, Scandia,MN 55073 Phone: 651-433-2274 Fax: E-Mail: a.hurlburt@ci.scandia.mn.us VI. TERM OF CONTRACT. A. Effective Date: January 11,2007 B. End Date: December 13,2007,or until all obligations set forth in this contract have been satisfactorily fulfilled, whichever occurs first. VII. CANCELLATION. This contract may be cancelled by the COLLEGE or the CLIENT at any time,with or without cause,upon thirty(30)days written notice to the other party. In the event of such a cancellation, The COLLEGE shall be entitled to payment,determined on a pro rata basis,for work or instruction satisfactorily performed. VIII. ASSIGNMENT.Neither the CLIENT nor the COLLEGE shall assign or transfer any rights or obligations under this contract without the prior written approval of the other party. IX. LIABILITY. COLLEGE and the CLIENT agree that each will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party and the results thereof. The liability of the COLLEGE shall be governed by the provisions of the Minnesota Tort Claims Act,Minnesota Statutes Section 3.732 and 3.736 et seq., and other applicable law. If materials are being provided to the COLLEGE by the CLIENT,the CLIENT agrees to be responsible for and indemnify and defend,with the approval of the Attorney General's Office, COLLEGE against any claims alleging that the materials provided by the CLIENT infringe on any third party's United States and/or international patent(s), copyright(s),trademark(s),tradename(s), servicemark(s)and servicename(s) or trade secret(s). X. AMERICANS WITH DISABILITIES ACT(ADA) COMPLIANCE. The CLIENT agrees that in fulfilling the duties of this contract,the CLIENT is responsible for complying with the applicable provisions of the Americans with Disabilities Act,42 U.S.C. Section 12101, et seq. and regulations promulgated pursuant to it. The COLLEGE IS NOT responsible for issues or challenges related to compliance with the ADA beyond its own routine use of facilities, services or other areas covered by the ADA. 2 XI. AMENDMENTS. Any amendment or supplement to this contract shall be in writing and shall be executed by the same parties who executed the original contract or their successors in office. XII. GOVERNMENT DATA PRACTICES ACT. The CLIENT must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by the COLLEGE in accordance with this contract, and as it applies to all data, created, collected,received, stored,used, maintained, or disseminated by the CLIENT in accordance with this contract. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of the data referred to in this Article by either the CLIENT or the COLLEGE. In the event the CLIENT receives a request to release the data referred to in this Article,the CLIENT must immediately notify the COLLEGE. The COLLEGE will give the CLIENT instructions concerning the release of the data to the requesting party before the data is released. XIII. RIGHTS IN ORIGINAL MATERIALS. The COLLEGE shall own all rights, including all intellectual property rights, in all original materials, including any curriculum materials,inventions,reports, studies, designs, drawings, specifications, notes, documents, software and documentation, computer based training modules, electronically or magnetically recorded materials, and other work in whatever form, developed by the COLLEGE and its employees individually or jointly with others or any subCLIENT in the performance of its obligations under this contract. This provision shall not apply to the following materials: N/A XIV. JURSIDICTION AND VENUE. This contract, and amendments and supplements thereto, shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this contract, or breach thereof, shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XV. OTHER PROVISIONS. (Attach additional page(s) if necessary): N/A IN WITNESS WHEREOF,the parties have caused this contract to be duly executed intending to be bound thereby. APPROVED: 1. HENNE 7NICAL LLEGE By: (Signat e of persoi authorized to sign on behalf of COLLEGE) Title: 1 .an of Cutomized Training Services Date: l/e o%7 2. CITY OF SCANDIA CLIENT certifies that the appropriate person(s) have executed this contract on behalf of the CLIENT as required by applicable articles, by-laws, resolutions or ordinances. By: By: Title: Title: Date: Date: MnSCU003 07/07/03 3 Contract Attachment A Forest Lake Area Training Group OSHA Compliance & Safety Training 2007 Forest Lake Senior Center (767 4th Street S.W.) 8:30 a.m. to 10:30 a.m. Dates: Second Thursday of each Month January 11 OSHA Top 10 February 8 Employee Right to Know/AWAIR March 8 Emergency Action Plans April 12 Fall Protections May 10 Confined Space Refresher June 14 Grounds Keeping Safety/Seasonal Employees July 12 Back Safety and Lifting/Workplace Ergonomics August 9 Electrical Safety September 13 Personal Protective Equipment/Respirators October 11 Fire Prevention/Extinguishers November 8 First Aid/CPR December 13 First Aid/CPR Training Related Questions Contact: Kevin Vito at 612-618-0444 Contract Related Questions Contact: Heather McGannon at 763-550-7209 Meeting Date: 1/16/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the hiring of Bruce Swenson as a part-time/seasonal maintenance worker Deadline/ Timeline: N/A Background: • With the vacant Maintenance Worker position,public works staff needs to call on part-time employees to help plow during significant snow events. • The Town Board previously approved hiring two part-time employees (Robert Lindbloom and Tom Helke) at the rate of $16.50 per hour. • Over New Year's weekend, when other workers were not available, it was necessary to call on Bruce Swenson(who has previously performed this service) to help remove snow. The Board/Council has not formally authorized this. • Mr. Swenson has the required commercial driver's license and experience with the city's equipment. Recommendation: I recommend that the Council approve the hiring of Bruce Swenson as part-time/seasonal maintenance worker at the pay rate of$16.50 per hour. Attachments/ None Materials provided: Contact(s): Prepared by: Anne Huriburt, Administrator (temp maint worker) Page 1 of 1 01/12/07 Meeting Date: 1/16/2007 Agenda Item: 5 h> City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Accept $300.00 donation from the Forest Lake Athletic Association to support the Family Open Gym program. Deadline/ Timeline: N/A Background: Recommendation: I recommend that the Council accept the donation and direct staff to send a letter to the Athletic Association and execute the government approval/acknowledgment for the use of gambling funds for this expenditure. Attachments/ Approval form Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (accept donation FLAA) Page 1 of 1 01/16/07 Minnesota Lawful Gambling LG555 Government Approval or Acknowledgment For Use of GamblingFunds___ (previously LG503 and LG26 (06/03) Organization Information (please print) Organization Name g/1-2,0 .4 4 L/tie, � ) /� �SSG��.,�`� LicenseNumber � 'y3s � Address O /_S W / / 6_ /11 Expenditure Description (attach additional sheets if necessary) 1. Amount of proposed lawful purpose expenditure $ 2. Check a appropriate expenditure category: A. Contribution to a unit of government -United States,state of Minnesota,or any of its subdivisions, agencies,or instrumentalities. NOTE: A contribution may not be made directly to a law enforcement or prosecutorial agency,such as a police department,county sheriff,or county attorney. B. A wildlife management project that benefits the public at large with approval of the state agency that has authority over the project. Describe the proposed expenditure, including vendors. C. Grooming and maintaining snowmobile or all-terrain vehicle trails with approval by DNR. All trails must be open to public use. Describe the proposed expenditure,including vendors. Oath • I affirm that the contribution or expenditure,in accordance with Minnesota Rules 7861.0120,Subpart 50(10),does not result in any net monetary gain or other pecuniary benefit to our organization. • I affirm that when lawful gambling funds are used for grooming and maintaining snowmobile or all-terrain vehicle trails or for any wildlife management project for which reimbursement is received from a unit of government,the reimburse- ment funds must be deposited in cur lawful gambling account and recorded on the LG1010-Schedule C/D report Chief executive officer's signature / / Phone number Date Government Approval/Acknowledgment (Check one) By signature below, the representative of the unit of government: _ acknowledges the contribution in 2A above,which will not be used for a pension or retirement fund. — approves the wildlife management project as described in 2B above(state agency only). approves the expenditure for grooming and maintaining snowmobile and/or all-terrain vehicle trails described in 2C above(DNR only). UnitofGovernment Phone number` Address Cry State Zip Print Name- Title Signature_- Aate / / Keep this completed form attached to the LG1010-Schedule C/D in your organization's records. You do not need to submit this form to the Gambling Control Board. This form will be made available in alternative format i.e. large print,Braille)upon request. If you use a TTY,call us andril)become used public information,when requested with the Board, by using the Minnesota RelayService and ask to place a call will bo ate to determine your no g lawful to 651-639-4000. The information requested on this form Minnesota statutes and rules governing lawful gambling activities. For additional information,check our web site at '+w,rw.gcb.state.mn.us Meeting Date: 1/16/2007 Agenda Item: 6 , a) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Hold a public hearing and consider adopting an ordinance establishing fees for planning and zoning applications. Deadline/Timeline: Background: • Planning and zoning application fees must be established by ordinance, following a public hearing. • Fees may be sufficient to cover the costs of the city's review. The draft ordinance provides for a non-refundable application fee to cover city staff time and overhead, with an escrow deposit against actual out-of-pocket costs to be paid by the applicant. When mailed notices to property owners are required, an additional deposit against the cost of the parcel search (paid to the county) would also be required, as is the current practice. • The township charged application fees for variances ($150), conditional use permits ($200), minor subdivisions($100), preliminary plats ($250) and rezonings ($150). The draft ordinance would keep the same fees for all of these applications except for rezonings, which are recommended to increase from $150 to $500. The driveway permit fee($25) would remain the same as was charged by the township. • The township did not charge an application fee for certificates of compliance. The fee proposed ($75 for residential, $150 for commercial) is the same as what has been charged by Washington County. • Fees were also added for several other application types, including grading and land alteration ($125, same as what was charged by the county) interim use permits ($200, same as a conditional use) and environmental reviews ($750.) A relatively small fee for sign permits ($25) is recommended, as the cost to issue the permit would be small and the permit fee should not deter compliance. • Higher fees are proposed for planned unit developments and open Page 1 of 2 01/02/07 space conservation subdivisions ($750) than for other subdivisions. These types of applications will require significantly more time and effort on the part of the city to process. • The draft ordinance provides for a minimum escrow deposit against which all of the city's out-of-pocket costs would be charged. Minimum escrows would be lowest for applications likely to be requested by homeowners (variances and CUPs, $250) but significantly higher for those relating to developments for which significant expenditures for planning, engineering and legal consultants are expected. Actual costs will depend on the complexity of the application; these amounts are fairly minimal to avoid discouraging applicants. Costs for review of recent variance applications have been in the$500-750 range. • Staff would have discretion to increase the escrow when costs are expected to exceed the escrow amount, on a case-by-case basis. For some applications, amounts much larger than the minimum will be needed to cover costs. For example, an escrow of$15,000 was recently collected for reviewing the EAW for the proposed mining of the Zavoral property by Tiller Corp.,based on estimated costs from our consultants. Recommendation: I recommend that the Council hold the public hearing and, after making any changes you may determine necessary, adopt the ordinance. Attachments/ • Draft Ordinance No. 95 Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (pz fees) Page 2 of 2 01/02/07 CITY OF SCANDIA ORDINANCE NO.: 95 AN ORDINANCE ESTABLISHING FEES FOR PLANNING AND ZONING APPLICATIONS TO THE CITY OF SCANDIA The City Council of the City of Scandia, Washington County, Minnesota hereby ordains: (A) Applications for consideration of any planning, zoning and/or subdivision and zoning requests pursuant to the Development Code of the City of Scandia shall be accompanied by the fees as specified in this ordinance. No application shall be cbrnsidered complete until the fees have been paid. For requests requiring mailed notice for'public hearings the applicant shall also pay the minimum fee for a parcel search at the time of application. Application fees are not refundable. (B) In addition to the application fee, applicants shall be required to reimburse the city for all out-of-pocket costs that are incurred for processing,reviewing and hearing the application. These costs shall include,but are not limited to: publication and mailing of notices; review by the city's engineering, planning and other consultants; legal costs,and recording fees. A minimum escrow deposit to cover these costs shall be collected by the city at the time of application. The city administrator shall have discretion to increase the amount of the escrow for any application if the city's costs are reasonably expected to exceed the minimum amount. After review of the application has been completed and all costs have been paid,any escrow balance remaining shall be refunded to the applicant. Na interest shall be paid on escrow deposits. (C) Amendments to previously approved applications shall require the payment of the same fees as for the initial permit application. (D) Requests to extend\the term of a previously approved application shall be accompanied by a permit extension fee. No parcel search or escrow deposit will be required, but the applicant shall be required to reimburse the city for all out-of-pocket costs that are incurred for processing the request. Parcel Application Search, Escrow Application Type Fee Minimum Minimum Variance $150.00 $53.00 $250.00 Conditional Use Permit $200.00 $76.50 $250.00 Interim Use Permit $200.00 $76.50 $250.00 Certificate of Compliance—Residential $75.00 Certificate of Compliance—Commercial $150.00 Parcel Application Search, Escrow Application Type Fee Minimum Minimum Driveway Access Permits $25.00 $500.00 Planned Unit Development $750.00 $53.00 $1,000.00 Amendment—Rezoning (Map $500.00 $76.50 $500.00 Amendment) Amendment—Development Code Text $500.00 $500.00 Amendment—Comprehensive Plan Map $500.00 $76.50 $500.00 Amendment—Comprehensive Plan Text $500.00 $500.00 Minor Subdivision $100.00 $53.00 $500.00 Preliminary Plat/Major Subdivision $250.00 $76.50 $1,000.00 Preliminary Plat/Open Space $750.00 $76.50 $2,000.00 Conservation Subdivision Final Plat $200.00 $1,000.00 Grading/Land Alteration $125.00 $250.00 Sign $25.00 EAW/EIS (Environmental Assessment Worksheet/Environmental Impact $750.00 $2,000.00 Statement) Permit Extension $50.00 Passed and adopted by the City Council of the City of Scandia this 16th day of January, 2007. Dennis D. Seefeldt, Mayor ATTEST: Anne Hurlburt, Clerk/Administrator Meeting Date: 1/16/2007 Agenda Item: Y. d) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive a report from the Park and Recreation Committee about the 2007 Community Sliding and Skating Party. Consider the request to contract with Bunker Park Stable, Inc. to provide a hay ride during the event. Deadline/ Timeline: The event is scheduled for Sunday,January 29, 2007 Background: • At its October 17, 2006 meeting the Town Board gave the committee the go-ahead for the winter event. • The flyer announcing the event is attached. The budget for this event is approximately$700, including the proposed hay ride (approximately$550). • The contract for the hay ride includes a provision releasing and holding harmless the operator from all liability for personal injury or property damage. The City would assume all risk. This provision has been reviewed by the City's insurance agent and our insurer, LMCIT. They recommend that the City not sign this contract. • Staff contacted Bunker Park Stable, Inc. to inform them of this concern. They indicate that they do have insurance,but they will not conduct any hay ride unless the customer agrees to assume liability. Recommendation: The Council should receive the report, and discuss whether or not to authorize the contract with Bunker Park Stable for the hay ride. Attachments/ • Flyer Materials provided: • Draft agreement with Bunker Park Stable • Email from Christopher Smith, Risk Management Attorney, LMCIT to JoAnn Buse, Security State Agency Contact(s): Debbie Campobasso, Park& Rec Committee Chair(651 433-5091) Prepared by: Anne Hurlburt, Administrator (winter rec event) Page 1 of 1 01/12/07 •... %`.',,,-- .:1„.^...., ,.. !: :—,.,t,.', —..,—^7,1,,'" — e.'" “..,: `.--:, ' '. ,-,-,- ',..''' '', ., --, — ' "'' .'":, , A ,, ,, ,1/4„ ,,, _ _,: , , „ , . • 6JtJ . .., 4 rite ScagdM, pal% aa RecteateoPt earn/dot-ex ,... ....... ,. 0 ,-- 6 0 .,..aiok,, 111 1 0 1 -s , Ir.•;-...--;.-_ It -tci' -1'4 e.z.-......ng; -40 rl fl a Ill 1 1 ; 11 II lb P (17---- o,„_,. . PI . • 4 • ...; • ___ • • i • • 2007 (.\\ ---,-.---, ----,4 . 1` \\ --i Community \ , - ,,, ,...,-,-- . ,. ) Slidin 0----- & Saturdays 9:00 -.12..00 . , __ ...,„ ,____. -„ ,__ Jan. 27, Fe i' -4 10 17 S - t - 1----117,.)--- ' ,„ / / at the Scandia Elem Gym -. tins ay, An - - 28 1 v •1 The Scandia gym will be open on Saturday Pi' — * 4 -' ' . - : • mornings for four weeks this winter. Come play r All Activi t= -. e FR ''. •. games like dodgeball, capture the flag, basketball and more! Parents will need to stay k-` Enjoy the best ice for miles around at the to supervise their own children and up to five 1 Scandia Community Center. Both hockey and friends, for a maximum of 6 children per parent. pleasure rinks will be available and the warming Two volunteers will be on duty to issue house will be open with free hot chocolate for equipment, ensure all participants remain in the everyone. And new this year the sliding hill at gym and assist with supervision of activities. Elim Lutheran Church will be available for sliding. Families interested in playing basketball should Bring your own sled! bring their own ball (a limited number will be V available). This is a drop-in program, so no pre- registration is necessary. , .. ... - , Horse Drawn Hay Rides Bon Fire If you are interested in volunteering to help with this program or have any questions, please 1 Dog Sled Demos contact: Snow Shoe & Kick Sled Demos Mike Goeken, 433-3977 goeksefrontiernet.net In event of questionable weather, please call or Deb Campobasso 433-5091 433-5266 for an updated message. dcampobassoefron-tiernet.net • Funds used to print this flier were provided by the City of Scandia. This is NOT a School District sponsored activity. BUNKER PARK STABLE, INC . Entrance at 550 Bunker Lake Blvd. Andover, MN 55304 Mailing Address: 5676 170th St. N. Hugo, MN 55038 Phone: 763-757-9445 Fax: 651-429-4082 www.bunkerparkstable.corn Date: / ' To: , Organization Name Contact Name&Number cl 1 _ _ Address J Thank you for choosing Bunker Park Stable! This letter is to confirm your travel reservation for the following: Date: CI O ITime: I `?C.: 1j( Activity: Tt(;,,.,i; \ Location/Address: •.�(Ck_i )(\\t� (c' 1t"r�i; ��"� C<_ l� r l'1 i 'i .` c,cr; ) Please insure dates and times are correct. The price, is $ 1I(-) .('L'plus tax and $ j. 'travel fee. We must receive the following at least one week prior to your event: 1. A signed copy of this form. 2. A deposit of $100.00 or a credit card number. 3. Detailed directions to the location and a map of the route (route clearance must be at least 12' high by 12' wide), including where to park and set up (an area of approximately 100' x 60' is needed for this). 4. FOR THOSE WITH SALES TAX EXEMPT STATUS: A copy of your Form ST17 Tax Exempt Number, or you will be charged sales tax. v 5. Name and cell number of person who will meet us upon arrival. Please remember you are responsible to obtain any special permits required for your activity by your city or location. We will be happy to supply you with the needed information. You or your organization will assume all risk and hazards and do hereby release and agree to hold harmless all agents and employees of Bunker Park Stable from all liability for personal injury or property damage. Please review our cancellation policy below: 1. Deposits are fully refundable only if your cancellation is made one week prior to your event. 2. If you choose to cancel on the day of your event, please call at least four hours prior to your reserved time or your deposit will be forfeited. 3. For same day cancels, you will have sixty days to reschedule your event or your deposit will be forfeited. Our goal is to provide you with a safe and fun ride. Our drivers reserve the right to alter any route to ensure its safety. If you have any additional questions, please call us at 763-757-9445. Sincerely, Cr Jt�i. C g�,",,,z, wfAgent of Bunker Park Stable) I have read the above and agree to its contents. Signature Phone Date O.O.O.O.OHO.O.O.O.O.O.O.O.O.00ffice Use OnlyO.O.O.O.O.O.O.O.O.O.O.O• Total amount due: _ CC# Exp. Deposit Amount: Date Received: Check #: Balance Due: Tax Exempt #: C.I. City of Scandia - Winter Fun Day Page 1 of 1 Joan Buse From: Smith, Chris [CSmith@lmnc.org] Sent: Thursday, January 11, 2007 3:52 PM To: jbuse@themarinebank.com Cc: Esch, Penny; Chamberlin, Tracie Subject: City of Scandia -Winter Fun Day To: JoAnn Buse Agent Security State Agency Ms. Buse: This e-mail is to follow-up on our phone conversation this afternoon regarding the Winter Fun Day in the city of Scandia, Minnesota. Penny Esch in our Underwriting Department forwarded a copy of the proposed agreement between the City and Bunker Park Stable, Inc. to me. Under the contract, Bunker Park Stable is to provide hayrides (in a wagon drawn by horses)at the City's festival. The contract states that the city will "assume all risk and hazards"and will "release and agree to hold harmless all agents and employees of Bunker Park Stable from all liability for personal injury or property damage." This provision in the contract is the opposite of what LMCIT recommends to cities. LMCIT advises cities that when hiring any contractors, they should ensure that the contractor has liability insurance and also names the city as an additional insured. The mere fact that the contractor wants the city to assume the risk, where the city really has no control over the activity, raises some red flags. While I cannot say that a hayride is a "high risk"activity, where you have an activity involving horses and kids, it certainly seems like an activity where someone could be easily injured, perhaps seriously. It's not very hard to imagine someone falling of the hayride wagon or being stepped on, bitten or kicked by a horse. Just a brief search of the Internet revealed many concerns about the safety of hayrides. Attached is a link from the National Safety Council about hayrides: http://www.nsc.org/news/nr092603.htm#psa Accordingly, I recommend that the City not enter into the contract with Bunker Park Stable. Following our phone conversation, it is my understanding that you will share this correspondence with the City. If you need additional information, please let mew know. Christopher Smith Risk Management Attorney League of Minnesota Cities Insurance Trust (651)281-1269 csmith@lmnc.org This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email 01/11/2007 Meeting Date: 1/16/2007 Agenda Item: a City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriff's office. • Deputy Chris Howard will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 12/01/06 to 12/31/06 Materials provided: • Contract ICR's report, 12/01/06 to 12/31/06 Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 01/02/07 ALCOPFR$ (1) PF Citations by City Rpt QIJS Page 1 1/01/07 5:27:02 Washington County sheriff's Office CITATIONS BY CITY REPORT City Selected: NEW SCANDIA TWP From Date: 12/01/2006 To: 12/31/2006 NEW SCANDIA TWP Offense Offense Location Citation # Date Time 12/05/2006 2355 OLINDA TR N & 185TH SW368236 Statute 169 14 SPEED 65/55 12/09/2006 0340 MANNING TR / 195TH ST 84699 Statute SPEED 12/12/2006 1213 LOFTON AV & 22200 BLOCK SW359175 Statute 169 14 SPEED 74/55 12/12/2006 1305 SCANDIA TR & 14860 BLOCK SW359176 Statute 169 797 2 NO INSURANCE 12/12/2006 1329 MANNING TR & 191ST SW359177 Statute 171 20 DAS 12/12/2006 1330 MANNING TR / 191ST ST 85990 Statute SPEED 12/14/2006 0903 MANNING TR & MAYBERRY TR SW359002 Statute 171 24 DAS 12/15/2006 2345 209TH / QUALITY TR 88746 Statute UNATTENDED VEHICLE CHECK 12/20/2006 1053 ST CROIX TR & 22700 BLOCK Sw359178 Statute 169 686 1 NO SEATBELT 12/20/2006 1035 22700 BLK OF ST. CROIX TR 85991 Statute SPEED 12/22/2006 1352 SCANDIA TR & 14350 BLK SW359179 Statute 169 791 2A NO PROOF INSURANCE 12/22/2006 1404 SCANDIA TR & 14350 BLK SW359180 Statute 169 686 1 NO SEATBELT 12/22/2006 1417 SCANDIA TR N/13500 BLOCK SW368041 Statute 169 14 SPEED 73/55 12/25/2006 1322 OLINDA TR & 17200 BLK SW368042 Statute 169 14 SPEED 73/50 12/26/2006 1004 SCANDIA TR & OLINDA SW368043 Statute 169 797 2 NO INSURANCE PF Citations by City Rpt QIJS Page 2 1/01/07 5:27:02 Washington County sheriff's office Page 1 ALCOPFR$ (1) CITATIONS BY CITY REPORT City Selected: NEW SCANDIA TWP From Date: 12/01/2006 To: 12/31/2006 Offense Offense Location Citation # Date Time 12/27/2006 1600 MANNING TR & SCANDIA TR SW361142 Statute 169 79 EXPIRED TABS 12/30/2006 1141 SCANDIA TR N/MANNING TR N SW368072 Statute 169 30 STOP SIGN VIOLATION 12/30/2006 1141 SCANDIA TR N/MANNING TR N SW368073 Statute 169A 27 4TH DEG DWI Total for City: NEW SCANDIA TWP 18 ** END OF REPORT •• Page 2 CJBWPFR$ PRT CONTRACT ICR REPORT QIJS Page 1 1/01/07 5:27:02 Washington County sheriff's office CONTRACT ICR's Contract Report for NEW SCANDIA TWP For the Period 12/01/06 To 12/31/06 Date Time ICR # ID# Street Name Complaint 12/01/06 8:32:01 106041456 0186 220TH ST TERRORISTIC THREATS REPORT 12/01/06 10:17:23 106041469 0160 NEW SCANDIA TR VANDALISM REPORT 12/01/06 12:03: 54 106041487 0156 MANNING TR PUBLIC ASSIST/TERMINATION 12/01/06 12:15:34 106041488 0156 OREN RD FRAUD REPORT 12/01/06 13:25:20 106041502 0156 OAKHILL RD SEVERAL COWS IN ROADWAY 12/01/06 16:20:59 106041524 0156 SCANDIA TR THEFT 12/02/06 9:11:30 106041576 0175 NOVAK AV MISSING COWS 12/02/06 18:52:10 106041614 0149 SCANDIA TR POSS DK DRIVER 12/02/06 21:21:23 106041619 0149 LAYTON AV CIVIL ISSUES 12/03/06 7:45:41 106041642 0160 ST CROIX TR AOA 12/03/06 14:42: 58 106041665 0111 BIG MARINE LAKE CHECK THE AREA 12/03/06 14: 54: 53 106041666 0158 PILAR RD FOUND DEAD ANIMAL 12/03/06 15:09:41 106041667 0158 KIRBY AV AUD ALARM 12/03/06 17:11:51 106041672 0158 KIRBY AV ALARM 12/03/06 18:20:23 106041679 0111 KIRBY AV ALARM 12/04/06 6:54:13 106041707 0140 SCANDIA TR ANIMAL CONCERN 12/04/06 7:19:36 106041709 0140 OLAND AV ANIMAL CONCERN 12/04/06 7:38:11 106041712 0140 OAKHILL RD MEDICAL 12/04/06 13:34:27 106041754 0140 MANNING TR DEAD DEER 12/04/06 14:57:19 106041769 0156 MEADOWBROOK AV CIVIL ISSUE 12/04/06 15:42:47 106041773 240TH ST CIVIL PROCESS CASE 12/04/06 16:29:21 106041786 0100 OAKHILL RD OFFICERS INFO 12/04/06 17: 55: 54 106041793 0138 HWY 97 DK DRIVER 12/05/06 17:52:47 106041911 0158 LARKSPUR AV THEFT OF MV 12/05/06 23:56:38 106041927 0190 OLINDA TR CITE SPEED 12/06/06 12:30: 50 106042021 0156 LAYTON AV LOCKOUT 12/06/06 12: 59:10 106042034 0156 209TH ST MEDICAL 12/06/06 17:14:23 106042080 0158 SCANDIA TR OCC STALL 12/06/06 19:38:41 106042091 0158 228TH ST 911 ABANDON 12/06/06 20:05:25 106042095 0158 OLDFIELD AV PROPERTY RETREVIAL 12/07/06 10: 56:03 106042141 0118 SCANDIA TR INFORMATION 12/07/06 11:41:22 106042143 0118 240TH ST THEFT REPORT 12/07/06 13:34:13 106042154 0118 OLINDA TR CAR VS DEER 12/07/06 14:42:39 106042163 0161 LAYTON AV ASSIST 12/07/06 17:20:17 106042169 0154 ST CROIX TR TRAFFIC HAZARD 12/07/06 18:11:37 106042176 0154 MANNING TR CAR VS DEER DRIVER/RO MNLIC C 12/08/06 9:55: 51 106042214 0156 LAMAR AV EXTRA PATROL REQUEST 12/08/06 13:36: 53 106042235 0156 MANNING TR TRAFFIC ARREST-DAC IPS/NO INSU 12/08/06 13:39:08 106042236 0166 MANNING TR K-9 ASSIST 12/08/06 14:29:23 106042250 0131 KIRK AV AUD ALARM 12/08/06 16:42:51 106042258 0131 MANNING TR GAS DRIVE OFF 12/08/06 18:07:39 106042266 0131 SCANDIA TR SAFETY HAZARD 12/08/06 22:30: 52 106042279 0158 OZARK AV AUD ALARM 12/09/06 3:07:24 106042295 0193 MELANIE TR UNK SITUATION/CHECK AREA 12/09/06 3:56:18 106042297 0110 238TH ST K9 ASSIST 12/09/06 12:18: 55 106042314 0160 OLDFIELD AV 911 MISDIAL 12/09/06 15:46:20 106042326 0111 MANNING TR TRAFFIC-W/W 84699 SPEED 12/09/06 15:49:42 106042327 0111 BONE LAKE CHECK THE WELFARE/MEDICAL 12/09/06 16:00:38 106042329 0141 MANNING TR MEDICAL 12/09/06 17:05:37 106042336 0100 HWY 95 P055 56 DRIVER 12/09/06 17:05:37 106214620 HWY 95 DRIVING COMPLAINT-POSSIBLE 56 12/09/06 17:20: 55 106042337 0111 MANNING TR GAS DRIVE OFF PRT CONTRACT ICR REPORT QIJS Page 2 1/01/07 5:27:02 Page 1 CJBWPFR$ Washington County Sheriff's Office CONTRACT ICR's Contract Report for NEW SCANDIA TWP For the Period 12/01/06 To 12/31/06 Date Time ICR # ID# Street Name Complaint 12/09/06 17: 50:41 106042341 0111 240TH ST 1 VEH ACCIDENT 12/09/06 19:12: 58 106042345 0111 195TH ST FOUND INJURED DEER 12/09/06 19: 55:29 106042348 0111 POMROY AV AOA 12/09/06 23:19:08 106042362 0193 OLINDA TR AUD ALARM 12/10/06 2:19:40 106042372 0193 SCANDIA TR AOA 12/10/06 12:05:47 106042397 0135 OXBORO LN FIRE 12/11/06 4:59: 55 106042445 0137 BONE LAKE SUSP VEHS 12/11/06 17:09:28 106042561 0100 ST CROIX TR CAR VS DEER 12/12/06 12:17:33 106042641 0156 LOFTON AV TRAFFIC-CITE Sw359175 SPEED 74 12/12/06 13:12:01 106042651 0156 SCANDIA TR TRAFFIC-CITE SW359176 NO INSUR 12/12/06 13:37:41 106042658 0156 MANNING TR TRAFFIC-WW#85990 SPEED 12/12/06 14:09:16 106042666 0156 MANNING TR TRAFFIC-CITE SW359177 DAS/WARR 12/12/06 19:28: 55 106042691 0158 SCANDIA TR CAR VS DEER 12/13/06 13: 50:40 106042764 0175 MANNING TR EXTRA PATROL REQUEST 12/13/06 14:37:03 106042771 0100 PENFIELD AV OFFICER'S INFORMATION 12/13/06 18:47:13 106042795 0131 MAYBERRY VEH IN DITCH 12/13/06 22:26:17 106042808 0131 182ND ST VERBAL DISPUTE 12/13/06 22:26:17 106625047 182ND ST VERBAL DISPUTE 12/14/06 8:13:44 106042840 0175 195TH ST PROPERTY DAMAGE ACCIDENT 12/14/06 8:47: 57 106042846 0175 MAYBERRY TR PROPERTY DAMAGE ACCIDENT 12/14/06 9:07:31 106042848 0118 MAYBERRY TR DAS/NO POI 12/14/06 10: 59:04 106042861 0175 195TH ST ACCIDENT 12/14/06 12:33:32 106042877 0100 232ND ST OFFICER'S INFORMATION 12/14/06 15:27:25 106042894 0154 OLINDA TR BURGLARY 12/15/06 3:47:28 106042935 0190 SCANDIA TR TRAFFIC HAZARD 12/15/06 18:08:30 106043006 0111 MELANIE TR AOA-CHECK ADDRESS 12/15/06 23:45:50 106043028 0190 QUALITY TR SUSP VEH 12/16/06 1:37:10 106043032 0190 SCANDIA TR DWI ARREST/SPEED 91-55 12/16/06 8: 54:16 106043043 0160 LAMAR AV THEFT REPORT 12/16/06 18:48:09 106043082 0111 OZARK AV SUSP VEHICLE 12/16/06 21:29:40 106043089 0114 OAKHILL RD SUSP ACTIVITY 12/17/06 13:53:46 106043140 0160 OLDFIELD AV NOISE COMPLAINT 12/17/06 15: 59:25 106043150 0111 MANNING TR THEFT REPORT 12/18/06 8:37:48 106043204 MANNING TR RECEIPT# 060001048 12/18/06 14:03:06 106043266 0156 OLINDA TR DIRECTED PATROL SPEED/15 MINUT 12/18/06 14:19:10 106043267 0156 PARKVIEW LN STRUCK GAS LINE 12/18/06 15:06:48 106043269 0100 OLDFIELD AV OFFICERS INFO 12/18/06 15:48:31 106043279 0160 MANNING TR THEFT REPORT ''"'CALLED IN 1 12/18/06 16: 51:33 106043289 0111 PENFIELD AV BURNING COMPLAINT 12/18/06 17:12:47 106043290 0156 OLINDA TR SUS ACTIVITY 12/18/06 17:16:31 106043292 0100 ST CROIX TR CAR VS DEER 12/18/06 18:17:53 106043302 0111 MANNING TR OUT OF CONTROL MALE 12/18/06 23:17:44 106043286 0194 SCANDIA TR STALLED VEH/INFORMATION ONLY 12/19/06 8:01:07 106043333 0160 SCANDIA TR COMMERCIAL VEHICLE VIOLATION:D 12/19/06 13:28:01 106043407 0156 MEADOWBROOK AV DOG AT LARGE 12/19/06 14:29:16 106043425 0156 SCANDIA TR CHECK FRAUD REPORT 12/19/06 18:31: 59 106043441 0158 OXBORO AV AUD ALARM 12/19/06 19:42: 55 106043448 0156 209TH ST TOWN BOARD MEETING 12/19/06 22:31: 59 106043454 0158 LAMAR AV EXTRA PATROL REQ 12/20/06 10:23:16 106043504 0156 ST CROIX TR DIRECTED PATROL SPEED/35 MINUT 12/20/06 10:40:25 106043507 0156 ST CROIX TR TRAFFIC-WW#85991 SPEED 12/20/06 10: 57:04 106043508 0156 ST CROIX TR TRAFFIC-CITE SW359178 NO SEATB PRT CONTRACT ICR REPORT QIJS Page 3 1/01/07 5:27:02 Washington County Sheriff's Office CONTRACT ICR's Page 2 CJBWPFR$ Contract Report for NEW SCANDIA TWP For the Period 12/01/06 To 12/31/06 Date Time ICR # ID# Street Name Complaint 12/20/06 12:18:07 106043514 0156 OLINDA TR DK DRIVER 12/20/06 13:44:15 106043524 0156 215TH ST CT MEDICAL 12/20/06 14:59:11 106043543 0156 LOFTON AV EXTRA PATROL 12/20/06 15:21:42 106043546 0156 182ND ST ALARM 12/20/06 21:21:42 106043573 0111 OLINDA TR DIRECTED PATROL-STOP SIGN 12/21/06 13:42:11 106043684 0100 SCANDIA TR ALARM 12/21/06 14:50: 53 106043698 0156 OLINDA TR SPINOUT 12/21/06 14: 52:46 106043699 0156 240TH ST VEH IN DITCH 12/21/06 15:27:11 106043707 0156 SCANDIA TR VEH IN THE DITCH 12/22/06 5: 57:27 106043744 0170 MANNING TR VEHICLE ACCIDENT 12/22/06 13:57:49 106043828 0156 SCANDIA TR TRAFFIC-CITE SW359179 NO POI 12/22/06 14:01:44 106043830 0156 SCANDIA TR DIRECTED PATROL SPEED AND OTHE 12/22/06 14:09:02 106043831 0156 SCANDIA TR TRAFFIC-CITE SW359180 NO SEATB 12/22/06 14:23:24 106043834 0156 SCANDIA TR TRAFFIC-CITE SW368041 SPEED 73 12/23/06 17: 50:08 106043931 0145 OAKHILL RD DISPATCH DEER 12/24/06 8:27:44 106043974 0145 HWY 97 AOA-STOLEN VEHICLE 12/25/06 18:45:13 106044085 0154 PILAR RD MEDICAL 12/25/06 19:21:42 106044088 0154 PILAR RD MEDICAL 12/25/06 20:23:27 106044092 0154 QUALITY TR SUSP ACTIVITY 12/26/06 2:30: 59 106044104 0193 240TH ST AUD ALARM 12/26/06 10:29:48 106044120 0156 SCANDIA TR TRAFFIC-CITE Sw368043 NO INSUR 12/26/06 18:55:14 106044154 0146 OAKHILL CT 911 HANG-UP 12/26/06 19:31:38 106044156 0140 MANNING TR DRIVE OFF 12/27/06 11:09:04 106044201 0156 ST CROIX TR DIRECTED PATROL/SPEED 20MIN/1 12/27/06 14:19:44 106044219 0156 SCANDIA TR DIRECTED PATROL/SPEED 25 MIN/1 12/27/06 16:07:41 106044234 0111 MANNING TR TRAFFIC-EXPIRED TABS. CITE SW3 12/27/06 21:38:03 106044262 0139 OAKHILL LN MEDICAL ALARM 12/28/06 7: 55:14 106044285 0117 LAKAMAGA TR EXPECTED DEATH INFOR 12/28/06 11:45:29 106044323 0156 OAKHILL RD SUS VEH 12/29/06 0:39:13 106044396 0190 OLINDA TR MEDICAL 12/29/06 2: 57:40 106044401 0190 205TH ST ALARM 12/29/06 8:36:06 106044411 0145 OAKHILL RD VANDALISM REPORT 12/29/06 9:28:29 106044418 0145 LAKAMAGA TR MEDICAL 12/29/06 15:16:48 106044460 0156 ST CROIX TR VANDALISM REPORT 12/30/06 12:53:01 106044522 0124 MANNING TR DEER TAG 12/30/06 13: 53:31 106044526 0118 MANNING TR VANDALISM REPORT 12/30/06 19:12:41 106044541 0158 LOFTON AV DK DRIVER 12/30/06 19:12:41 106412671 LOFTON AV AOA/DK DRIVER 12/30/06 23:44:30 106044554 0190 KILLIAN AV NOT A DROP/MINOR CONSUMPTION X 12/30/06 23:58:36 106044556 0170 SCANDIA TR TRAFFIC-4TH DEG DWI/FAIL TO YI 12/31/06 8:22:09 106044571 0118 OAKHILL RD MOTORIST ASSIST:MV IN ROAD WAY 12/31/06 11:41:39 106044578 0118 LAMAR AV PUBLIC ASSIST 21 REQUEST 12/31/06 13:46:31 106044586 0118 MAYBERRY TR DOG BITE REPORT 12/31/06 18:06:17 106044603 0158 MAYBERRY TR VEH IN DITCH 12/31/06 20: 53:11 106044608 0158 228TH ST VEH IN DITCH Total ICRs Processed: 149 END OF REPORT ** Page 3 Meeting Date: 1/16/2007 Agenda Item: (� City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive an update from City Engineer Tom Peterson on the 2007 Road Improvement Project. Review the report on the 205th and 197th Street Environmental Study and discuss how to share this information with affected residents. Deadline/ Timeline: Background: • When the Board voted to order the 2007 Road Improvement Project, 205th Street and 197th Street were excluded from the project, pending further study of the environmental impacts. • BRA has completed their study, which includes recommendations for the improvements to minimize impacts. • The Engineer has previously recommended that the next step could be to schedule an informal meeting with concerned residents, early in February. • A meeting with residents could be held on one of the following dates: Wednesday, February 7; Monday, February 12; or Tuesday, February 13. The Council could then consider whether or not to include these street segments in the project at its February 20, 2007 regular meeting. Recommendation: The Council should receive the report, and decide whether or not to hold a meeting with residents to review the findings on 205th and 197th Streets. Attachments/ • Report Materials provided: Contact(s): Tom Peterson, BRA (651) 604-4868 Prepared by: Anne Hurlburt, Administrator (road project update) Page 1 of 1 01/12/07 . Ain ME 11 rr Mid MIN rr IIIrr rr an iTI IS rr' r� 1 STATE V1'Y.97ill., sc „Tomlin:7i roll Arti pm.- •, � L /I- ....,\4_, . ii.,.,p...... �O : 209th ST V liahr 7 TY H LL a1. lp 61 =i I)it '� rs4-----c„ , I"4711 46 ] O Alb T. I \1 < /I. P ' OJE T /.�I � -OAT ON �OKH LL Rp NTao . Or I Z\-� L> ...... Am. _ _,� - ' 111e x 4 pm ,/ ilisim .; c, HMO110 IW„... ,,,,,,A.,„.71,7P,0 ....., . ,„,y_. E 1 Ilii Iii il I I MT 72 0?9 &‘11111 lift, jW4 lerier1.0k"' ��1 EM ll—Fr: .�`1Ii , 11_ ,_,_ ,, U ZQ H i_ Z Y1 (,..,kr"------2 (` J Fe k 11 / ;FA , o !411 1 , in a) yL O T-� �" zaoo 4003 1�� In-test I \ \ I P2OPOSED )71 PAVING ENVIRONMENTAL STUDY - LOCATION PLAN ti Bonestroo Rosene Esi Anderlik & CITY OF SCANDIA, MINNESOTA FIGURE 1 '1 Associ tes 2007 STREET IMPROVEMENTS Engineers Q Architects 56806133F01—E.DWG DATE: 1/08/07 COMM: 56806133 w I- N 8 QII w 1—II Z 1 5 ?II o Q 5 Z 6 < 0I I II J O /i I I 3 U1 SHADED AREA 74 / / I I CURRENTLY DRAINS _ - I I TO GILBERTSON'S cn \ \ \�� r I I CREEK (0.42 ACRES il O Y "" \ +s» �4,/ \ !/% `\ I/ EXIS77NG CULVERT \ GA RAGE vett \ \ '1, -' II -vb. I 1 Z _ \ \ Z I RESERVE I\❑. 3 - ' \ \ Q 1 I U.SA. SCENIC EASEMENT PER � ' � �� / \ \ / DOCUMENT NUMBER ""` \ \ oh \ Z �, ‘� ray` Jr I / L RESERVE N❑, 3 \\ / C3 G\/�i L�oJ 90 ` \� cl ••••..........= . l v \ \ / / 1_F0 ao Asa f IZI ENVIRONMENTAL STUDY — 2O5TH STREET N. EXISTING CONDITIONS Scale in feet kJ Bonestroo o RAndosenr erUk & CITY OF SCANDIA, MINNESOTA FIGURE 2 T1 Associates 2007 STREET IMPROVEMENTS Englneers & Architects 56806133F02—E.DWG DATE 1/08/07 COMM:56806133 2' WIDE GRAVEL 2' WIDE GRAVEL g1OULDER F._ SHOULDER cj i 22'BITUMINOUS LLj MATCH EXISTING S IQII11P ROAD TO NORTHNDHIE /lt � � J r Z I CAVATE DITCH EXISTING GRAVEL GILBERTSON'S 5 Q I AND INSTALL ROAD 6 I I 1 ROCK CHECKS TYPICAL SECTION CREEK , 9 I I 3 D TCH IN7H ROCK i i I I alECKS EVERY 50' F- I• I I N DRAINAGE AND U77LI ( \ __ \ ��._ - I Z EASEMENT '-�� ! II 1 LLI PROTECT WHITE O ��__ �� 1 DESIGN ROADWAY or PINE TREES \ `�� \ `\ 04. F �v4� TYPICAL J I N \ \ la ---..-- \ _ 2 N OUTLET CONTROL \\ �' I.,'. �4 •�"` • STRUCTURE AND j ` � PLACE CULViRT \\�°\"\ 41.1414" CULVERT \ l :14 �'•`� / DRIVEWAYPAVDUNDER ENT I N\\\\ Q C ��vy� / -1 :111i"I: <i: \ SEE TYPICAL �� ." -� ago Vii'A4I - ` fT1 \\\\ C' Z SECTION REMOVE CULVERT` _-__•_ . �� - �iw , \ \ Z RESERVE N❑. 3 . i 1 \ \ 73 Q U.S.A. SCENIC EASEMENT PER �1M it \ DOCUMENT NUMBER3P — _ \ Z I 5 \ jIdJ� q �� RESERVE N❑, 3 \, 4 // q,„ N / 9L \ c<`0 80 160 ENVIRONMENTAL STUDY — 205TH STREET N. PROPOSED STREET DESIGN Scale in feet ti Bonestroo Rosene o CITY OF SCANDIA, MINNESOTA FIGURE 3 VI Asso iates 2007 STREET IMPROVEMENTS Engineers &Architects 56806133F03-E.DWG DATE:1/08/07 COMM:56806133 GUARD RAIL \ MATCH EX!STINC 2' 18' 2• ROCK IXCAVATION � SLOPE 1 \\1 I I I TIP ROAD RETAINING WALL OR \ LIMESTONE BLUFF I \\\ I I I \-- r `1r BITUMINOUS ROADWAY ` —C°NDRMN ETELECURB \2'GRAVEL SHOULDER \ \\\\ 1 \ \ \ I I TYPICAL SECTION AT WALL \ \ , ° 197Ty SIRE T ;a m fix O \1 O \ ; \ \ % % 1 , % % \ \ �I rn\ \\1 I \\\ II I \\ BEGIN CONCRETE `, K\\ \ \ \ \ \ DESIGN ROADW�Y, 18' ME GR RND 1 I 1 I • I I _,1 I \\\ \ \ \ \ - �1�' I- - -- I- y RETAINING WALL °�� I - I I I I LIMESTONE r---, I I BLUFF 1 MOUSE I� I I I I I L--- I CO ,� , \ 1 / 11Y `, `� I Iry - -I\ I I I I I I �' �\ ` I I I ;. \ TORN SEVER 11 I I I I I I I II III II `•#►4i, I \ \Q END CGN E7E44,,, I AMMERHEAD I L \ \ \ GCURB UTIERN� I TURNAROUND II I + OUTLET 1 - I I I �� /ONO 1 V.'', '.-- l� ', it-:— -- it I - - 1-- \ \ N o so i 66 1 ENVIRONMENTAL STUDY — 197TH STREET PROPOSED STREET DESIGN Scale in feet jiaBonestroo Rosene win 0 Anderlik & CITY OF SCANDIA, MINNESOTA FIGURE 4 VI Associates 2007 STREET IMPROVEMENTS Engineers & Architects 56806133F04-H.DWG DATE:1/08/07 COMM:56806133 205th and 197th Street Environmental Study I Project Overview Planning and design has begun for Scandia's 2007 Street Improvements project.While this project impacts streets located throughout the city, two streets(205th Street and 197th Street)have been set aside for further environmental review. It should be noted that "205th" includes Quint Avenue to the south and "197th" includes Quint Avenue to the south. Concerns for both streets pertain to: • Safety • Drainage and stormwater treatment issues • Impacts to a nearby trout stream and the St. Croix River • Tree removal • Impacts to the habitats of animals and plants in the area Bonestroo, Rosene,Anderlik&Associates, Inc. (Bonestroo), the City of Scandia Engineer,has studied the environmental concerns for both streets.We have carefully considered all feedback and information from residents and associated agencies, as well as previous studies pertaining to the area.The following is a brief analysis of the current conditions,environmental concerns, and proposed improvements for each street, followed by a summary of effects the street paving will have on the area. • 205th Street Existing Conditions 205th Street is a steep gravel road that ends with a circular , boat launch area adjacent to the St. Croix River. The road - varies from 14' to 19' in width and extends 1,000' between the railroad tracks and the river. To the south of • } * x , rt the road is � "' {. , 140Vg4 Gilbertson's Creek, a ' 4 designated trout .° 5 `# Runoff is eroding the gravel surface stream. Currently a and depositing sediment in the ravine. = large area along the road (see Figure 2) drains to a ditch and culvert that discharges to the creek.This runoff from the gravel surface is negatively affecting the vegetation, depositing sediment in the trout stream, and creating Mature trees along the road will be erosion problems. Additional runoff flows down the preserved Bonestroo,Rosene,Anderlik&Associates,Inc. 1 City of Scandia—197'"and 205"h Street Improvements street to the boat launch area, where it enters the St. Croix River through several eroded channels that have formed over time. Several significant white pines closely border the road, along with dense vegetation. Residents stressed their desire to not have any trees removed, particularly the pines. Environmental Concerns Protecting the unique natural resources in this area of the Lower St. Croix National Riverway is essential.The Watershed District, Department of Natural Resources, and area residents have made this very clear since the first discussions regarding paving. Our water resources engineer and natural resources expert have been on-site with the City engineer to view the conditions and have reviewed existing information. Detailed surveys have been done along the road. Attached to this report are three pages from the Spring Creek Stewardship Plan referring to Gilbertson's Creek. We are aware of the rare natural features that exist on either side of the road.The trout stream is very sensitive to temperature increases that could occur with runoff from bituminous pavement. The 100-year-old trees are important aesthetically and are habitat for many birds and other wildlife. Wetlands are nearby and natural springs are located west of the Canadian National Railroad tracks, providing water to several residents. The proposed work will be very confined, staying mostly within the township right-of- way and slightly wider than the existing gravel surfacing. The new pavement will tip to the north, directing all runoff from the road away from Gilbertson's Creek. As a result, runoff volumes to Gilbertson's Creek will decrease (see Figure 2) and there will be no thermal impacts to the trout stream. The new street layout, as shown on Figure 3,will incorporate curves to avoid large trees and preserve the area's natural beauty. The new ditch on the road's north side will incorporate rock ditch checks and turf reinforcement matting to reduce erosion and promote infiltration of runoff into the ground. The proposed road work will not affect the spring boxes west of the tracks. A small pond adjacent to the turnaround will provide additional treatment of water before flowing to the river. Proposed Improvements 205th Street will be paved from Quinnell Avenue to the boat and trailer turnaround area. Quint Avenue will be paved for 400'between Quinnell and 205th. Paving will eliminate the problem of dust, washboarding, and gravel erosion.205th Street will be widened to 26 feet(22' wide pavement), similar to other Scandia streets. The 26-foot width meets the DNR's minimum requirements for roads with boat launch access, and provides for better parking along the road. See Figure 3 for proposed design details. The new street alignment is designed to minimize tree removal. While all white pines in the area will be preserved by curves in the street, removing some smaller, non-specimen trees will be inevitable with the street expanding. Trees too close to the paved surface 1 I Bonestroo,Rosene,Anderlik&Associates,Inc. 2 11 City of Scandia—197th and 205.Street Improvements can damage the road. Expanding root systems can tear up the surface, and fallen branches or trees near to the 't road can pose a safety hazard. Currently water runs off the street into Gilbertson's , Creek.The new street design will eliminate this problem °'; 1, . s. _= :- " by removing the culvert under the road and pitching the pavement north to a ditch. Rock ditch checks will be .. placed every 50'within the ditch, slowing the runoff, Rock ditch checks slow water runoff, and eventually forming shallow pools during storm reduce erosion and promote infiltration. events. The pools will infiltrate some water into the ground. A small pond or rainwater garden at the bottom of the hill will treat runoff before it discharges through a structure to the St. Croix. A small easement will need to be acquired for the ponding area. • 197th Street Existing Conditions A steep embankment on 197th Street's east side, a rock _._.. a'' • bluff on the west side, and a steep,narrow stretch near 4 ;i the bottom of the hill combine to make the roadway unsafe and difficult for oncoming cars to navigate. Conditions on the gravel road worsen in the winter, 9y when ice forms on the road from natural springs flowing from the limestone bluff. Stormwater drains along the road's west side into a shallow ditch near the bottom of the hill. Drain tile was Widening 197t"Street will allow for installed several years ago to improve drainage,but safe two-way traffic. much of the tile has been torn up by a snow plow. Overall, the narrow street width, steep slopes, and drainage issues present a safety concern for Scandia residents, particularly those who use it as the primary access to their homes along the St. Croix River. Environmental and Safety Concerns Residents along 197th Street have expressed their concerns by writing to the City and attending public meetings. Our water resources engineer and City engineer have inspected the road in great detail. Surveys were conducted and pictures taken to obtain accurate information regarding the steep hill.This information was reviewed by traffic engineers and construction specialists in our office. Our survey shows the steepest part of the hill is 19 percent. By all transportation standards, this is off the charts for Minnesota streets. If designing a new street, the maximum grade is typically 8 percent. We are aware people are concerned that pavement may be slicker than gravel. The street width is only 14' and there are concerns Bonestroo,Rosene,Anderlik&Associates,Inc. 3 1 1 City of Scandia—197*and 205*Street Improvements about cars being able to pass one another. Cars have gone off the road and slid down the steep embankment. Runoff and spring water from the limestone bluffs has created icy conditions in the spring at the bottom of the hill. There is also concern about the environmental impact of calcium chloride on plants and the river. The proposed design will make the hill less steep which should reduce slipping. Tipping the road toward the bluff will force vehicles away from the steep hill and a guard rail will provide further protection. The wider road will allow two-way traffic. An improved drainage system will reduce or eliminate ponding and ice flows.A stormwater pond will properly treat the runoff so it will not be an environmental concern. Proposed Improvements As shown on Figure 4, the road will be widened to the west by about eight feet.The widening will require rock excavation near the top of the hill, and the road grade will be reduced to 15.5 percent by cutting at the top and filling at the bottom.A paved surface will replace the existing gravel road. Installing a guard rail will improve safety along the road's east edge. The road will be pitched toward the bluff side, rather than toward the steep embankment to improve safety and also prevent drainage/erosion down the steep side slope. Stormwater runoff from the road will be collected in curbing, storm sewer, draintile and ditch and sent to a treatment pond before discharging into the St. Croix River. Several trees will be removed since the road will shift west into the bluff. Also, a short retaining wall will be necessary south of the bluff. A Project Summary can be found on the following page. I I Bonestroo,Rosene,Anderlik&Associates,Inc. 4 l 1 City of Scandia—1976 and 205th Street Improvements • Project Summary Improvements can be made to each street so they are safer for the driving public and still be environmentally sensitive. On 205th Street, the proposed improvements will: • Eliminate erosion of road gravel into Gilbertson's Creek • Promote infiltration of runoff with a ditch and rock check dams on the north side • Treat storm water before it flows into the St. Croix River • Avoid all the established white pine trees adjacent to the road • Blend in to the landscape with aesthetically pleasing curves in the road • Provide better parking because of slightly increased width • Avoid thermal impacts to the trout stream since all road runoff drains away • Not adversely affect rare plant or animal communities in the area • Eliminate continuous maintenance issues with grading and adding gravel On 197th Street, the proposed improvements will: • Eliminate erosion of road gravel down the steep side slope • Widen the road to allow safe travel for two-way traffic • Flatten the grade of the hill to reduce slipping • Modify the pitch of the road toward the west,keeping water and cars off the steep,wooded slope • Provide a safety guard rail along the top of the steep slope • Improve drainage along the bluff with a new ditch/storm sewer system to channel runoff to a pond • Provide treatment of storm water before it flows to the St. Croix River {{Bonestroo,Rosene,Anderlik&Associates,Inc. 5 \\City of Scandia—197"and 205"Street Improvements ,zb t', t ( • Spring Creek Name • Gilbertson's Creek 6U 4,1 eral Watershed Description :bertson Creek outlets to the St. Croix River just downstream of the Loghouse landing boat access. X:-:*bertson Creek begins along the Wisconsin-Central Rail where a ditch collects numerous seeps ciiiirtischarging along a ten-ace slope. From the Wisconsin-Central Rail, Gilbertson Creek flows a short M,distance though a black ash seepage swamp, crosses CR 53 and then begins its descent to the St. Croix n' iver. The total watershed area contributing to Gilbertson Creek is 85 acres. The watershed land use 'k ' ncludes a huge agricultural field, some partly wooded residential areas and forest land. iz„ Significant Features `Gilbertson Creek arises from one of the larger groundwater dependent wetland complexes in the study + area. Extending from the north boundary of William O'Brien State Park to just north of the junction of t 'R 53 and the Wisconsin-Central Rail, this wetland complex includes rich fen, black ash seepage i 1,swamp and mixed hardwood seepage swamp. Downstream of CR 53, Gilbertson Creek drops over a F% : waterfall into a scenic gorge bordered by good quality white pine-hardwood forest. This ravine/stream a system includes records for several rare species including Louisiana waterthrush (Seiurus motacilln), til red shouldered hawk (Buteo lineatus), bald eagle (Halliaeetus leucocephalus) and American ginseng ht 4''k:=#Panax quinqueft lius). Gilbertson Creek contains a population of naturally reproducing brook trout , . (Salvelinuc fontinalis) below CR 53. 1. Key Management Recommendations t0, I. The public access road (Log House Landing) to the St. Croix River is subject to significant scour e and erosion during storm events. The WMO should work with the NPS, DNR and Township to W.' stabilize eroded areas and lower peak flow rates into the Gilbertson's Creek Gorge. ( n ', 2.. Several short reaches of Gilbertson's Creek cross residential areas where stream-side vegetation ihas been removed and converted to turf grass. Landowners should be informed of the importance of a continuous stream corridor. fa I Key Policy Recommendations l. Maintain stormwater volume for the 2-year event. " 2. Require phosphorus concentration standard of 50 µg/L for stormwater discharges to tributaries of :W the St. Croix River. 3. Require an erosion control plan, consistent with the specifications of the MPCA manual ;:- 'r "Protecting Water Quality in Urban Areas" for all projects that result in 10,000 ft2 of disturbance. ; i x 4. Designate wetland management classes based on the State of Minnesota Starmwater Advisor ',"'N'i Group Guidelines for Siormwater Impacts to Wetlands, which groups wetlands into "sensitivity ., i classes". .'4. 5. Develop water quality standards for discharge of stonnwater to streams and wetlands: Standards for total phosphorus (TP), total suspended solids (TSS) and total nitrogen (TN) concentrations and 44 l loading should he included. ig.1 b. Develop standards that limit the magnitude and duration of stormwater bounce in wetlands. *1-:'-' i 7. Establish protective riparian corridors along streams, and buffers around wetlands. t b. Initiate a citizen monitoring program. l S Spring Creek Name : Gilbertson's Creek 6U ir Wz Size 84.46 acres Hydrology _. - ------___--- I T Stream Length 0.36 mile Base flow OMcts Type Estimated Bank full flow 11.13 cfs S y entrenched, meandering, gravel Groundwater source r I' ed.. channel. This stream is relatively , Wit`but there is moderate streambank (ila,.-'al . ° • 1' Sediments vy Springs emanate from the O t rt Jordan Sandstone and the upper i I% Mazomanie Facies of the Pr Lid Craver Cate or /tr ►► Prairie do Franconia Formation. 14 >; y chic,Group ---- — r 1 :rassland 7.85 Jordan Lower chloride concentrations Sandstone � (close to 10 ppm)than nearby 1 Agricultural Land 19.64 spring creeks indicate less 1 Forest and \Voodlands moo. impact by human activities. 22.24 St Lawrence Calcium and magnesium import - Shale "�*w� Lakes and Open Water Wetlands U concentrations indicate that 1 - ,,,,.�n,n„ recharge of the groundwater Maintained Natural Areas 0 comes from upland(as opposed Nn.tihaM to lake or wetland)areas. i Wetlands --- - — - lamew_- 36.58 , Recharge probably originates far to the west. Very thick ? 0'r°-10% Impervious Cover 0 deposits of Superior Lobe. till in �"nnh l ...._-- shay the area prevent rapid migration 111%-25% Impervious Cover 8.59 of infiltrating groundwater to 26%-50% Impervious Cover -" the bedrock aquifers. i --_ _ I 51%-75°J° Impervious Cover 0 ° o: (iaksville 176/°-100.�� Impervious Cover Sandstone Macroinvertebrate Data Water Chemistry I ; Metric Score Among Parameter Site Site MPCA Among Springs►s la t, Mean a NCHF Springs Me_._ ___ .___ -___--_____--_____ an` Benchmark Mean` Chironomidae 16 �?1 _ MlS a/4t. Species Richness__, -- —_ --- - Croix Invertebrate Taxa 29 31.75 . Richness River') I {ii31 4.42 4.4 �-- p�NNa. _. 2 98 9 0 55 __.__.422.4 7 _z- 11 lEPT 58.75 36-9 -. - 37.99 - _ N ) 2.45 0.34 0.1 0.202.15 1i Dominance 35.5 I Most Common Scuds, Black I =�••---.- _ _ _TSSin� l_1__--24.89 38 12 8.8 7.5. 15.96 I 14 Families [lies and Small i Temperature I 1 1.36 -- 3.?0 i .0 10.3 - 9.95 - i Minnow 1 Li L Madly-- f P 4 ff 1' ( —�— -----_________-_- IIIIIIIIP g . 4e,o, I! 1111.1,*?1,177/..l'4',!$'zi:17,,, , .7,4 s.:J. 7.'S' _ • 9 r 4 S 't ` .r " kr"' 1 ( Label Community 1 yp, }r a° t �, X XS A. r } �.. r. {. �' ''y s Pj •7°-fix.: :,`'L3_...�c: '_.._. -T�"'�_ --------� MINNESRT,u r• ?��• ' p 44 ? ^t•y' r g Pr ,� Seepage t '__a > .t a t "'� ,Q M �y �fi 1 ,Y i BE Blacl_r�sh Swamp subtype fin„ • to ,4 ,, •�c '.,-'+ ` .; , : ° r u+ i + i DT Disturbed Deciduous Woodland Ne,,v ^t �' •, r 'Oi-1-3' • , MH Mixed Hardwood swamp Scarxhn " WISCRNSIN i. ;2 ,;, I� ,it , , i r ,r t n k R trp' `;,,• NH Northern Hardwood Forest 4 Twp. �,° ' • . ,1 4g3 , OM Oak Forest mesic subtype + '•, r �: - 1 RF — ,• a.: '' — Richifen — ` a ., '1� yrfFw tt White Pine hardwood Forest Marine ' rt a 7 ,,".":r v r ; • Mitt* M � on St. Croix r , , • 0 0 �(t ( - - - 4 . . , . ,;,,, 4 ‘, _ . *May Twp. • 5. ,,; > I • • t t ssNa" / P 4 Ji^k , uStillwater Twp. '3rr� i 0,ttiio y, t[!, .��a-rw r ,1y,� w ' ' ,,,t, • AlA 4 , ap xr )Lf 'r , kr t v a 1, ,,p - J'3• q 1 5rl 9' aYl 9„, rt +,i tx46 ' r '' a , .�w.. y t'_ t ige Ir66 , e A}I k� L� ysX j '! rs t s' 5,1V 'Or Y tI 'rr_ 4, Tt R rtq 6 t tiyT f ,9' .j d t( ' (P 'ds '.' (f f i { ^ti` ^` 'Ty ,.Rn I y'w A ,,q� A '' ' Y '� i� r n.i-, � ,P ,�` � �.: h'y j Unit I f ._ C`, , .� ,,, , L9 r/ f .�iiber tsoc a Creek ,� �y r: � { 1.R' .. �.".'ti Y R M' „ '. 1' .JiXi ^\ M1 . ' c "k. ,t • {' I Hydrologic Boundary i. ' >i j '.• '�, „ ,., �' �` "`�, MLCCS Polygon Boundaries t X' , tt,, "i �t Perennial Stream �`� >�, 7 Ephemeral Stream Y r f .» > , y ��$' Wet Areas " 4 ' .4 i� v 4 ,,,kkk�ft. 4 _ •ill "i • , t°t i' t , * Monitoring Point , '� a,rykJI Groundwater Discharge Point x9,tr: �x , ti,ti44 (source:Thermal Imagery) 7; ._ . " f* '" k . Groundwater Discharge Point EM,MONS , ,t 4• ', +', r' a (source:Field Survey) 44: j RESOURCES s r 0 Feet rorth J 500 'C A ) 4 x )�yY , {�r" ' t c..) xi,- F M � Minnesota Department of Natural Resources 9 Natural Heritage and Nonga e e h P ifmkam Box 25 ow St. Paul, Minnesota 55155-40 Q' yoJ Phone:(651)259-5107 Fax:(651)296-1811 E-mail:sarah.wren@dnr.state.mn.us °F NAT&r''‘'� January 11,2007 Emily Resseger Bonestroo& Associates 2335 West Highway 36 Roseville,MN 55113 Re: Request for Natural Heritage information for vicinity of proposed Scandia Township 2007 Street Improvements,T32N R19W Sections 19& 30,Washington County NHNRP Contact#: ERDB 20070456 Dear Ms. Resseger, The Minnesota Natural Heritage database has been reviewed to determine if any rare plant or animal species or other significant natural features are known to occur within an approximate one-mile radius of the area indicated on the map enclosed with your information request.Based on this review,there are 62 known occurrences of rare species or native plant communities in the area searched(for details,see enclosed database printout and explanation of selected fields). However, standard construction procedures (e.g. erosion and runoff control)should ensure that these features remain unaffected by the proposed activity. The Natural Heritage database is maintained by the Natural Heritage and Nongame Research Program, a unit within the Division of Ecological Services,Department of Natural Resources.It is continually updated as new information becomes available,and is the most complete source of data on Minnesota's rare or otherwise significant species, native plant communities, and other natural features. Its purpose is to foster better understanding and protection of these features. Because our information is not based on a comprehensive inventory,there may be rare or otherwise significant natural features in the state that are not represented in the database. A county-by-county survey of rare natural features is now underway,and has been completed for Washington County. Our information about native plant communities is,therefore,quite thorough for that county. However,because survey work for rare plants and animals is less exhaustive, and because there has not been an on-site survey of all areas of the county,ecologically significant features for which we have no records may exist on the project area. The enclosed results of the database search are provided in two formats: index and full record. To control the release of locational information which might result in the damage or destruction of a rare element, both printout formats are copyrighted. The index provides rare feature locations only to the nearest section, and may be reprinted,unaltered,in an Environmental Assessment Worksheet,municipal natural resource plan, or report compiled by your company for the project listed above. If you wish to reproduce the index for any other purpose, please contact me to request written permission. The full-record printout includes more detailed locational information,and is for your personal use only.If you wish to reprint the full-record printouts for any purpose,please contact me to request written permission. Please be aware that review by the Natural Heritage and Nongame Research Program focuses only on rare natural features. It does not constitute review or approval by the Department of Natural Resources as a whole. If you require further information on the environmental review process for other natural resource- related issues,you may contact your Regional Environmental Assessment Ecologist,Wayne Barstad,at(651) 772-7940. DNR Information: 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929 �'f Printed on Recycled Paper Containing a An Equal Opportunity Employer $ Minimum of 10% Post-Consumer Waste i An invoice in the amount of$82.69 will be mailed to you under separate cover within several weeks of the date of this letter. You are being billed for map and database search and staff scientist review. Thank you for consulting us on this matter,and for your interest in preserving Minnesota's rare natural resources. Sincerely, Sarah D. Wren Endangered Species Environmental Review Coordinator encl: Database search results Rare Feature Database Print-Outs: An Explanation of Fields Meeting Date: 1/16/2007 Agenda Item: 'e. ) z) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Authorize Engineer to get construction quote for minor ditch work at 22811 Perkins Avenue Deadline/ Timeline: Work can be done summer 2007 Background: • Information was received from Scott Graven at the December 2006 Town Board Meeting • Drainage in the east ditch flows down the property line and should stay in the ditch • Engineer will contact Roger Rydeen to construct a small topsoil berm for about 70' to keep water in the road ditch • Estimated cost of$1500 Recommendation: Direct engineer to work with Roger Rydeen Attachments/ • Information submitted by Scott Graven,22811 Perkins Ave. Materials provided: Contact(s): Prepared by: Tom Peterson, City Engineer(604-4868) (perkins ave drainage) Page 1 of 1 01/10/07 Scott Graven 22811 Perkins Ave N Work phone 651-264-5175 Home phone 651-433-3456 The Problem As storm runoff or melting snow water runs down hill along Perkins Ave it follows the ditch along the road until it exits the culvert for 22845 Perkins(culvert"A"below), it then flows away from the road crossing through my yard along side my driveway and septic system. It meets up with the natural runoff low point from Pilar road which runs along the south side of my property. This flowage continues out of my property to a lower elevation. During extended rainfall situations I get erosion along my driveway and septic system. x1 Ili !' II .. �r l�sib Y s, _ 4 , Culvert«A„ ,,s .,, '� 4:, c'.i., . 4 t"-')a � _} ~ -, �",,, -w 'or. rY ^, '^..4;- yr _ ', . —,AT - - Tt+ 4 '�3-='' . trz •f ;X `§ -e'4 - �, 3`�w.A .- .- . "mot kt 'iv {� �t1 tµ.. `'..4 ,t' 's' #: 4 =fie Culvert "B" r � �- T r xr � � Fn 4 $�I ",... „,,,. .. , __ *'y5., i -..,, ,..k "e „ ,,, °.. y-psi``. ,y, . . _�,.„,..,- u `;'•iAy�' w ,,_ ... . . . .., -z�i:. �i.�oz R ��tY. e�-' �atr..r�'rir�rTt4, � "A s ° ' . -; �`Y' ,ems- _. , . �� t -s: ' - ti '- 7 � Z if.. ,z.-e.•A c.� a =' — r The Solution If the ditch between culvert the ditch along "A" and culvert"B"was modified with a swale or slight mound then the water would continue in Perkins avenue until it reached the natural runoff area along the South side of my property. This is where the Pilar road runoff flows. Perkins Current Water Flow Pilar Perkins Proposed Water Flow Pilar '-; • � � 7 ti i r# 1 I; -St , S� * ' k q. ,4 e. • tt et. • • A a t{ y--`" k d P; fi �_ g� � q � 'Z.: 9�iE N - »� ,,l r` - r v � i � f kk -, F z : _. _i.l / ` jk i .J y„i. � '1 ,o °'�' w., t 1 ' i :, � Z� 1. ' > t 5r, + ; � ?+i � ,!� y y _.. a ` x . ' i i; -r4 .- y7 v t`r .,j., !. ,o, Ri,', 4, -_ 'e a r +" .zz j' � FF$t S sC wF n 3: � 5r ':VI`.,.+ .w ., :4 1p -tiv w" �� ` r °r'�t 'i' r- F " s P F ' +[ � e+ AilT #,� Y ' .ramCp y,.---f14ter- gym ;y �y ' - 0 } � �� tt7� �,_ � .€�!�"� p" r N �4� ti _ f ,; _ r 4� rS .yy ' . 3rt * � ! Al.', ` "d �� `p � � rt :/ p,w � ' "iLL, t • Fl y G �k q `� twd 7 j q %.z.�ail! �iiSri hue ;`,t:e7-' _ ,3 r"-q AA i$.r ri# z g F "'..g.-M i aafi • Y t. 1,7; .,_ '.6. Meeting Date: 1/16/2007 Agenda Item: e4) 9 City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discuss recommendations for enhancing city communications. Deadline/Timeline: Background: • At the January 2, 2007 meeting, the City Council discussed the need for communicating issues and council actions to residents. Councilmember Harnetty and Administrator Hurlburt were requested to further explore this topic and provide input for discussion at a future meeting. • After discussion, we prepared the attached memo describing a three-pronged strategy for enhancing the city's communications efforts: 1) press releases for day-to-day communications; 2) a twice-yearly city newsletter; and 3) an upgraded web site. Recommendation: • The Council should discuss the memo and give direction for action as appropriate. Attachments/ • Memo dated 1/12/2007 Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (communications strategy) Page 1 of 1 01/12/07 City of Scandia Memo To: Mayor and City Council From: Michael Harnetty, Councilmember Anne Hurlburt, Administrator Date: 1/12/2007 Re: Recommendations for Communications Strategy The purpose of having a "communications strategy" is to have a deliberate, coordinated plan for sharing information with the public to provide accurate and timely information about the activities of their city government. Absent official city communications, the private web sites, the "grapevine" or other informal communications may fill the gap, and can spread misinformation and misunderstandings. While local media outlets may cover some meetings and events, information provided by the city can help ensure that they report accurately, and are aware of all the issues that may be of interest to residents. For some city functions and programs, direct communications with residents via a newsletter may be necessary. And the internet continues to grow in importance as an information source. The communications strategy needs to consider the types of information that need to be shared, the advantages and limitations of the various media available, and that different people need and want their information in different ways. Resources (budget, staff time)to carry out the strategy are also an issue. We suggest a three- pronged strategy: 1) press releases for day-to-day communications; 2) a twice- yearly city newsletter; and 3) an upgraded web site. Press Releases Short press releases (usually only a paragraph or two in length) are a quick and efficient method to get information in the hands of media outlets. Local papers find them an easy alternative to researching and writing a longer story, and will often print them as written. Or, if they find the topic of interest, the press release gives them the basic facts and additional contacts for a longer story. While press releases are • Page 1 primarily directed to media contacts, they can also be used to provide content for the website or for future newsletters if the information is still timely. Examples of when press releases could be issued are: • To announce a significant council action (such as adopting a new ordinance) • To announce a program or event • To announce an appointment to a board or committee A short summary of significant actions could be prepared in the form of a press release after each council meeting. This would get information out quickly and far in advance of approval of official meeting minutes. City Newsletter A newsletter mailed directly to all residents is probably more effective in getting information in the hands of each resident than other communications options. It's also the most costly in terms of time and money. Newsletters compete with other direct mail so must be interesting enough to capture the reader. Editorial content can focus on topics that may not be considered news by the media—such as a discussion of a broad community issue or long-range planning policy. If useful reference material is also included, the newsletter may have a longer shelf-life. Contents of a city newsletter could include: • Schedule of upcoming events or meetings • Summaries of new laws and ordinances • Information about new development proposals or approvals • Contact information for local officials and staff • How-to's on obtaining permits, etc. • Information about the web site • Election information • Program descriptions and registration forms for upcoming recreation programs • Guest columns by council members or others discussing community issues The township newsletter(6 pages) produced in the spring of 2006 cost about $1,000 (printing, postage, and some time from the graphic designer.) The cost would increase as more pages are added. The 2007 budget does not include any specific line-item for newsletters (or other communications activities, such as the website.) The office supplies budget has absorbed the costs. In 2007, the city should consider publishing two newsletters; one on approximately April 1 and a second on approximately October 1, 2007. This timing would work well for the announcement of summer recreation programs this spring, and to report on • Page 2 the swearing-in of the new Council and major actions taken in the first couple months of 2007. Upgraded Website Websites are becoming the preferred way to obtain information for many people. It's not unusual for people to check the website to answer a question or find a document or form before making a telephone contact or visiting the office. A website is an ideal method for providing basic information about the community and the services it offers, making codes and ordinances accessible, publishing meeting minutes, agendas and reports, and publicizing news and community events. Providing information via the web can help reduce paper and save time and energy for citizens as well as the city. The city should consider upgrading and expanding the use of the website to provide information and documents to the public. Scandia currently has a presence on the web. The township address was www.newscandia.orq and recently we registered www.ci.scandia.mn.us, which is the address format used by most cities. The content of the current website is managed by a contractor(Cheri Cunningham)who makes changes upon our request by editing the html and uploading to our host server. While Cheri is very responsive, because staff is not able to make changes directly we are somewhat limited in what we can do with the website. The current site does not offer the functionality offered by many city websites and major changes or additions could be costly. A user-friendly, flexible method of publishing a website is available through the Minnesota League of Cities. GovOffice provides a powerful, web-based tool for managing website content, and is used by many small cities in Minnesota to create professional-looking websites. More advanced features include forms, surveys, bulk e-mail, and modules to take registrations for recreation programs. The cost of using this tool would be a one-time license fee and a re-direct fee for our current URL (total of about$1,000), which covers initial set-up, training and support. There would be a monthly hosting fee of$40 month, which would cover all upgrades and ongoing maintenance and web hosting. (We are currently spending about $20 per month for hosting the existing site, plus an hourly rate for updates.) After start-up, the total costs of the website should not be significantly more than what we currently spend, but with much greater functionality and a more sophisticated look. Staff is currently testing GovOffice using a free demonstration site provided by the vendor and it appears to be a very good product. An upgraded website could provide all of the information on the current site, and add other features as time permits. Examples of new features that would be relatively easy to add include a subscription service for e-mailed information, such as news updates or meeting agendas; and providing access to city ordinances • Page 3 Meeting Date: 1/16/2007 Agenda Item: q. 6) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discuss council and advisory committee appointments. Consider recommendations from the committee(Councilmembers Crum and Harnetty) appointed at the January 2, 2007 Council meeting. Deadline/Timeline: N/A Background: • At the January 2 meeting,the Council directed staff to advertise for members for the Planning Commission, Park and Recreation Committee, Comprehensive Plan Committee and a Commercial and Retail Development Committee. A press release was issued, and a description of these four committees was posted on the website. • The committee met on January 10, and their recommendations of are listed in a chart, attached. The major recommendations are: o Eliminate the Road Committee, and incorporate its functions in the Capital Improvements Committee. o Eliminate the Architectural Review for Commercial Property Committee and the Landscape Committee. If, during the development review or enforcement process, a committee is needed to review a specific issue, appoint an ad-hoc committee at that time. o Eliminate the Rural Landscape Preservation Committee. Defining and developing policies for preserving the city's rural character will be a major focus of the Comprehensive Plan. Incorporate these issues into the Plan committee,possibily a sub-committee if needed. If, after completion of the plan, a separate group apart from the Planning Commission is needed to implement the plan, then the Council could consider re- constituting a separate committee. o The Employment Policy/ Salary Committee should change to a Human Resources Committee, to work with the Administrator Page 1 of 2 01/11/07 on all personnel-related issues. Two Councilmembers should be appointed. o The subcommittee has provided recommendations on the number, type and duration of appointments for the Capital Improvements Committee, Ice Rink Committee, Comprehensive Plan Committee and the Commercial and Retail Development Committee. • As discussed at the January 2 meeting,the role of the Parks and Recreation Committee needs to be clarified. The members are quite varied in their interests, and seem to agree that they are in need of direction from the Council. Based on discussion at their January 8 meeting, staff prepared a document, which was reviewed by the Council committee. The draft presented for Council review incorporates their comments and attempts to directly answer the Park and Recreation Committee's questions about their authority and role as an advisory committee. Recommendation: The Council should review the committee's recommendations and take actions as appropriate. The Council should also review the draft document on Park and Recreation Committee responsibilities and, after making any changes, adopt it so that it can be communicated to the committee members. Attachments/ • Press Release & Committee Descriptions (1/4/07) Materials provided: • Committee Recommendations • Draft, Duties and Functions of Scandia Park and Recreation Committee Contact(s): Prepared by: Anne Hurlburt, Administrator (committees) Page 2 of 2 01/11/07 PRESS RELEASE CITY COUNCIL SEEKS VOLUNTEERS FOR ADVISORY COMMISSIONS AND COMMITTEES City of Scandia 14727 209th St. North, PO Box 128 Scandia, Minnesota 55073 (651) 433-2274 January 4, 2007 For Immediate Release The Scandia City Council is seeking volunteers to serve on various committees that give advice and citizen input to the Council on a wide variety of issues. Vacancies will be filled on the Planning Commission and the Parks and Recreation Committee. Citizens are also needed for a Comprehensive Plan Committee, to work on the upcoming update of the city's long-range plans. A new Commercial and Retail Development Committee, to advise the Council on the need for, type and location of commercial development in the city is also being formed. Additional advisory committees may be announced in the near future. An application form, and more information on the committees, is available at the city office and on the city's website at www.ci.scandia.mn.us. Applications for the Planning Commission should be submitted no later than February 15, 2007, for interviews tentatively scheduled for February 20, 2007. Contacts: Anne Hurlburt, City Administrator Phone: 651 433-2274 E-mail: a.hurlburt@ci.scandia.mn.us CITY OF SCANDIA 14727 209th Street North, P.O. Box 128 Scandia, Minnesota 55073 (651) 433-2274 Committee Appointments Currently Available For Applications, see City Staff or our website: www.ci.scandia.mn.us Planning Commission The Planning Commission consists of five members appointed by the Council for staggered terms of five years, expiring on January 31 st of each year. The Commission reviews land development applications for conformance to the City's Comprehensive Plan and Development Code, and makes recommendations to the Council. They also participate in developing long- range plans, and in revising and updating the codes and ordinances governing land use in the city. The Planning Commission meets on the first Tuesday of each month. Park and Recreation Committee The Park and Recreation Advisory Committee consists of nine members appointed by the Council for staggered terms of five years, expiring on January 31st of each year. The Committee advises the Council in all matters relating to park and recreation programs and facilities. Recent Committee projects include an update to the Parks, Recreation, Trails, Open Space and Recreation Plan, and a master plan for Lions Park. The Committee meets the first Monday of each month. Comprehensive Plan Committee All cities and towns in the Twin Cities Metropolitan Area are required to update their long-range comprehensive plans by the end of 2008. The plan will be important to setting the vision for the character of Scandia, looking forward to 2030. Elements of the plan will include growth management and land use, transportation, parks and open space, housing, utilities and water resources. A committee consisting of Council members, Planning Commissioners and other citizens will be formed to participate in this major effort, which will begin in 2007. Subcommittees may be formed to work on particular issues. The number of members and the meeting schedule have not yet been determined. Citizens with a wide range of interests and expertise are encouraged to apply for this committee. Commercial and Retail Development Committee Citizens with an interest in advising the City Council on the need for commercial and retail development are encouraged to apply for this committee. What type of development is needed and desired in Scandia, how much is needed, and where it should be located are questions that will be addressed. The number of members and the meeting schedule have not yet been determined. 1/4/2007 Committee Recommendations City of Scandia January 10, 2007 Committee 2006 Members/Status Recommendations Planning Commission • 5 (Ness, Malmquist, Nickelson, • Advertising for members; applications due Schwarz, Yehle), 5-year terms 2/15/07 for interviews tentatively scheduled for • 1 vacancy(Yehle, term expires 2007), 2/20/07 1 term expired 2005 (Ness) • Council could consider expanding number of members from 5 to 7 or more Park and Recreation • 9 (Campobasso, Couture, Kilgriff, • Advertising for members Skupien, Schik, Smith, Bildeaux, • Council should clarify roles and responsibilities Goeken, Rasmussen), 5-year terms • 1 term expires 2007 (Campobasso) Incorporation Committee • Dupslaff, Hebert, Havener. Nickelson, • Council agreed 1/2/07 to sunset committee Olson, Sandager, Schwarz, Swenson Road Committee • Heinisch, Peterson, Yehle, Boesel • Eliminate committee. • Incorporate function into Capital Improvements Committee Employment Policy/ Salary • Board members; inactive • Change to "Human Resources Committee" and appoint 2 council members • Committee to work with administrator on personnel issues, salary, benefits issues, etc. 1 Committee 2006 Members/Status Recommendations Architectural Review for • Malmquist, Peterson, Sandager • Eliminate committee. Commercial Property • Appoint ad-hoc committee to review projects if needed during the development review process Rural Landscape Preservation • Hadland, Jensen, Vogen, White(9 • Eliminate committee. members?) • Incorporate into Comprehensive Plan Committee, possibly a sub-committee. • Evaluate whether or not a standing committee on this topic is needed after the update of the Comprehensive Plan. Landscape Committee • Eliminate committee. • Appoint ad-hoc committee to review projects if needed during the development review/ enforcement process Capital Improvements • Johnson, Nickelson, Schwarz, Spence, • Appoint committee consisting of: Committee Stromberg o 2 Council Members o 2 Planning Commissioners o 1 Parks Committee Member o 2 or more Citizens at Large o Administrator o Fire Chief o Treasurer o Public Works Supervisor • Appoint to 3-year terms 2 Committee 2006 Members/Status Recommendations Ice Rink Committee • White, Malmquist, Rasmussen, • Appoint committee consisting of: Couture, Campobasso o 1 Council Member(Harnetty) o 1 Staff(White) o 2 Parks Committee Members o 2 Citizens at Large (Malmquist) • Appointments for duration of project to rehabilitate ice rink. Comprehensive Plan Committee • Advertising for members • Appoint committee consisting of: o 2 Council Members o 2 Planning Commissioners o 1 Parks Committee Member o 1 Capital Improvements Committee Rep. o 1 Commercial/Retail Development Committee Rep. o 3 to 5 Citizens at Large o Administrator o Attorney(?) • Appointments for duration of project to update the Comprehensive Plan(thorough 2008) Commercial and Retail • Advertising for members Development Committee • Appoint committee consisting of: o 2 Council Members o 2 Planning Commissioners o 3 to 5 Citizens at Large o Administrator • Appoint to 3-year terms 3 Duties and Functions Scandia Park and Recreation Committee Draft for Discussion by the City Council January 16, 2007 The Park and Recreation Committee has requested guidance from the City Council regarding their specific functions and responsibilities in fulfilling their mission of advising the Council on all matters relating to a park and recreation program in the city. This document will clarify the Council's expectations. The Park and Recreation Committee, as with all advisory committees established by the Council, serves in an advisory capacity only. The Committee has no authority to act on its own,to expend city funds, or to obligate the city in any way. All activities or expenditures require prior approval by the City Council. Staff will attend Committee meetings,provide information and assist with coordination between the Council and the Committee. The Committee exercises no authority over staff The Park and Recreation committee may wish to appoint subcommittees from time to time. Creation of subcommittees with members other than the Council-appointed committee members, will require approval by the City Council. Function Role/Responsibility Recreation programs • Review and comment on programs developed by the recreation coordinator • Receive and review a report from the recreation coordinator at the end of the season, and make recommendations to the council for any changes. • Suggest new recreation programs for consideration by the council Special events • Make recommendations for the city's participation in the annual Taco Daze celebration • Plan and execute the winter festival event with Council approval Facility operations • Review and comment on proposed changes in operating (maintenance and use policy or procedures as requested by the council policies) • Recommend new policies and procedures to the Council Annual budget • Review and comment on the draft parks budget prior to adoption by the city council Function Role/Responsibility Long-range planning • Participate in developing the parks, trails, open space and recreation element of the city's Comprehensive Plan • Participate in additional planning projects stemming from the plan (i.e. trail planning projects) Park development • Create master-plans for all city parks and open spaces, subject to review and approval by the city council • Plan and execute parks development projects if approved by the council Capital improvement • Committee representatives participate in the capital planning improvements programming process • Make recommendations on expenditures from the Park Development Fund(park dedication fees) • Review and comment on all improvements to city parks and open spaces. Review of development • Review and comment on major subdivision applications for plans conformance with the parks plan • Make recommendations concerning dedication of land or cash in lieu for new developments Coordination with other • Monitor activities of other park and recreation agencies parks agencies (Washington County, State of Minnesota) affecting Scandia. Make recommendations to ensure coordination and cooperation with their plans and programs. Meeting Date: 1/16/2007 Agenda Item: C City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Consider a proposal for Land Protection Planning in the City of Scandia. Deadline/ Timeline: Background: • Parks and Recreation Committee member Karen Schik has made a proposal for a planning process to identify and map lands for protection (aka"greenway planning".) She has met with representatives of the Trust for Public Land and the Minnesota Land Trust to discuss potential funding that might be available from the Embrace Open Space Campaign. • Initially this proposal was brought up through the Parks Committee; however, it is beyond the scope of the duties and responsibilities of that committee. It may be more appropriate to consider this as part of the Comprehensive Plan update. Recommendation: • The Council should discuss Ms. Schik's report and give direction as may be appropriate. Attachments/ • Report from Karen Schik. Materials provided: Contact(s): Karen Schik, 433-5254 Prepared by: Anne Hurlburt, Administrator (land protection) Page 1 of 1 01/11/07 Anne Hurlburt From: Karen Schik [kschik@fmr.org] Sent: Sunday, January 07, 2007 7:04 PM To: Mike Harnetty; dennykom@frontiernet.net; Anne Hurlburt Subject: Land protection write-up Attachments: Land Protect Plan_Scandia.doc; ATT00020.txt Land Protect ATT00020.txt(174 Plan_Scandia.doc... B) Denny, Mike & Anne, Attached is a summary of the land protection issues we discussed a few weeks ago, including results of the meeting I had with Trust for Public Land and MN Land Trust. I tried to keep it short, but also provide enough information for someone who has no previous information about this topic. Let me know if you'd like to see any changes, otherwise I guess Anne will include it in the meeting info packets. I think the document covers most of the basic information, but let me know if you would like me to present anything. I plan to attend the meeting either way. 1 LAND PROTECTION PLANNING IN THE CITY OF SCANDIA The tremendous increase in housing developments throughout the Twin Cities Metropolitan Area in recent years has put increasing pressure on natural and rural areas. In Scandia, that development could lead to loss of the"rural character"that the community so strongly values. What many area landowners do not realize, is that they do not necessarily need to sell their land to a developer in order to obtain the revenue they need from the land. In addition, where housing developments that do take place, the city does not have a good tool for knowing what lands are most important to set aside as park dedication. What Scandia lacks is not only a coordinated greenway map,but also a means for working with individual landowners to explore land protection options. This document is intended to provide a general overview to the Scandia City Council of the land protection process and to explore how Scandia might proceed in this direction. The Land Protection Process The land protection process can be viewed as having four distinct, yet interconnected components. These components are: identification and mapping, landowner outreach, formal protection, and land management. Phase 1: Identification and Mapping The Identification and Mapping phase consists of identifying and prioritizing the areas that are important to protect. The primary basis for identification is ecological features, such as: native plant communities, rare plant and animal species records, water features (lakes, streams, wetlands), threat of groundwater contamination, slopes, soil types, etc. A second and very important piece of the identification phase, however, is obtaining qualitative data from the public. A public process, in which area residents are asked for their thoughts and insights on land protection and specific natural areas that might be protected, typically accompanies the quantitative, science-based aspect. The result of this work is a map that identifies greenways (or greenway corridors)where land protection is most desired. It is critical to include the community in the mapping process because, although the map is conceptual, land owners can become upset if,without prior knowledge, they see their property identified on a map for a particular purpose. It is important to inform the public that the map is a tool,that no "land takings" are being considered, and that the process is entirely voluntary. While greenways protect high quality natural areas and other areas important to the local community,they also are critically important as pathways for animals and plants to move across the landscape. In many cases, greenways can also provide non-motorized trail opportunities for the community. Phase 2: Landowner Outreach Once a greenway map is adopted by the city, parcels may be protected either as part of the process that occurs with a new development and associated park dedication, or private landowners may choose to obtain permanent protection for their land. In order for the latter to occur, a Landowner 1 Outreach process will be required. This involves dedicated staff to focus on a particular series of steps and a long-term process. It starts with letters sent to the highest priority sites, and continues with phone calls, site visits and on-going meetings with interested landowners. Phase 3: Formal Protection Permanent land protection occurs when a landowner within a greenway decides to explore and pursue protection options. Skilled conservation professionals are needed to ferry this process forward, and to identify and collaborate with funding agencies, easement holding entities, and other associated parties. Formal protection includes ecological assessment of the land and development of a natural resource management plan. Phase 4: Land Management Once a property is legally protected the process is still not complete. Preserving the natural resources of a site involves on-going management and maintenance. Because natural processes have been altered considerably since European settlement in the mid-1800s, natural areas must be managed to enhance, improve and protect the parcel's ecological health. Exotic species,human impact and the elimination of natural processes such as fire, combine to degrade existing natural areas. The management plan developed for the formal protection of the property serves as a guide for this management work. This document will clarify the target condition/natural community for the site and provide details on the activities that should be employed to achieve this goal. The conservation professional assists the landowner with obtaining funding and implementing management activities. A Proposal for Scandia Various factors have converged such that now is an excellent time for the City of Scandia to be considering pursuing a land protection plan. These factors include: • Passage of the Washington County Land and Water referendum in November 2006 means that funds will be available soon to communities that are ready to pursue protection. • Scandia has more high quality natural areas than most other communities in the county, making it more likely to receive county funding, IF it is prepared to do so. • Scandia has a Park and Recreation Comprehensive plan that has initiated the process of identifying important lands. • Besides the county, other funding has also been identified the can provide assistance. The Embrace Open Space Campaign (www.embraceopenspace.org), that has already committed to providing technical assistance to Scandia in the immediate future. • Housing developments in Scandia have been abundant in recent years,but tools for protection were not in place. A current slowing of the housing market provides a good opportunity to accomplish the tasks needed for identifying important areas to protect. • As a newly incorporated city, Scandia has more control over how its development progresses. Scandia resident and ecologist, Karen Schik, recently met with staff from the Trust for Public Land (TPL) and the Minnesota Land Trust (MLT) to discuss potential funding the might be available from the Embrace Open Space Campaign (funded primarily by the McKnight Foundation and administered primarily by TPL) to assist with Scandia's greenway and land 2 Meeting Date: 1/16/2007 Agenda Item: 9 / jj City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Review and comment on a draft ordinance adopting lawful gambling regulations. Deadline/ Timeline: N/A Background: • State Law gives the City authority to regulate lawful gambling within Scandia. The local ordinance must comply with but may be more restrictive than state law. • The draft ordinance,prepared by the city attorney, would regulate lawful gambling requiring state licensing, such as pull-tab or bingo operations. There are currently two such gambling organizations/establishments in the city: Forest Lake Athletic Association(Prospects) and Scandia Marine Lions (Meisters.) These organizations previously received township approval for their state licenses. The new ordinance would require that they submit records and reports to the city, and that they expend 75% of their lawful purpose expenditures within the city's trade area (defined as Scandia, contiguous cities and townships, and all of ISD 831.) A $100 investigation fee would be charged. • The ordinance also would require local permits for lawful gambling excluded or exempted from state licensure requirements. These activities include certain bingo games and raffles. No permits have previously been required for these events. The Council could deny permits if the organization or the establishment in which the event is held had previously violated various laws, if the organization had not been in existence for at least three years or had at least 15 members, and several other criteria. The proposed permit fee would be $15.00. Recommendation: The Council should review and discuss the ordinance, and after making any changes, refer the draft ordinance to the current gambling license holders for their review and comment prior to adopting it at a Page 1 of 2 01/11/07 future meeting. Adoption of the ordinance could be scheduled for the February 13 Council meeting. Attachments/ • Draft ordinance Materials provided: Contact(s): Dave Hebert, City Attorney(464-3397) Prepared by: Anne Hurlburt, Administrator (gambling draft) Page 2 of 2 01/11/07 CITY OF SCANDIA ORDINANCE NO. AN ORDINANCE ADOPTING LAWFUL GAMBLING REGULATIONS FOR THE CITY OF SCANDIA The City Council of the City of Scandia, Washington County, Minnesota hereby ordains: The City Council of the City of Scandia hereby adopts lawful gambling regulations for the City of Scandia as follows: Section 1. Purpose Section 2. Adoption of State Law By Reference Section 3. City May be More Restrictive Than State Law Section 4. Definitions Section 5. Applicability Section 6. Lawful Gambling Permitted Section 7. Authorized Organizations Section 8. Qualifications Section 9. Location Criteria for Premises Permits and Bingo Hall License Section 10. Application and Local Approval of Premises Permits Section 11. Local Permits, Excluded or Exempted Gambling Section 12. License and Permit Display Section 13. Notification of Material Changes to Application Section 14. Designated Trade Area Section 15. Records and Reporting Section 16. Hours of Operation Section 17. Severability Section 20. Penalty SECTION 1. PURPOSE. The purpose of this Ordinance is to regulate lawful gambling within the City, to prevent its commercialization, to ensure the integrity of operations, and to provide for the use of net profits only for lawful purposes. SECTION 2. ADOPTION OF STATE LAW BY REFERENCE. The provisions of M.S. §349, as they may be amended from time to time, with reference to the definition of terms, conditions of operation, provisions relating to sales, and all other matters pertaining to lawful gambling, are hereby adopted by reference and are made a part of this Ordinance as if set out in full. It is the intention of the Council that all future amendments of Draft, 1/11/2007 1 M.S.§349 are hereby adopted by reference as if they had been in existence at the time this chapter was adopted. SECTION 3. CITY MAY BE MORE RESTRICTIVE THAN STATE LAW. The Council is authorized by the provisions of M.S. § 349.2313, as it may be amended from time to time, to impose, and has imposed in this Ordinance, additional restrictions on gambling within its limits beyond those contained in M. S. §349, as it may be amended from time to time. SECTION 4. DEFINITIONS. In addition to the definitions contained in M.S.§349.12, as it may be amended from time to time, the following terms are defined for purposes of this Ordinance: BOARD. The State of Minnesota Gambling Control Board. LICENSED ORGANIZATION. An organization licensed by the Board. LOCAL PERMIT. A permit issued by the City. TRADE AREA. This City, each City and Township contiguous to this City and any additional area situated within the boundaries of Independent School District No. 831. SECTION 5. APPLICABILITY. This Ordinance shall be construed to regulate all forms of lawful gambling within the City. SECTION 6. LAWFUL GAMBLING PERMITTED. Lawful gambling is permitted within the City if the Council, by resolution adopted by a majority of its members, authorizes lawful gambling to occur, provided it is conducted in accordance with M.S. §§609.75 to 609.763, inclusive, as they may be amended from time to time; M.S. §§ 349.11 to 349.23, inclusive, as they may be amended from time to time, and this Ordinance. SECTION 7. AUTHORIZED ORGANIZATIONS. An organization shall not be eligible to conduct lawful gambling in the City unless it meets the qualifications in Minnesota Statutes 349.16, Subd. 2, and also meets at least one of the following conditions: (A) The organization has at least fifteen (15) members that are residents of the City; or Draft, 1/11/2007 2 (B) The physical site for the organization's headquarters or the registered business office of the organization is located within the City or a municipality contiguous to the City and has been located within the City or a municipality contiguous to the City for at least two (2) years immediately preceding application for a license; or (C) The organization owns real property within the City and the lawful gambling is conducted on the property owned by the organization within the City; or (D) The physical site where the organization regularly holds its meetings and conducts its activities, other than lawful gambling and fund raising, is within the City or an adjacent city and has been located within the City or adjacent city for at least two (2) years immediately preceding application for a license. (E) The organization is a fire relief organization that provides fire protection services to the City. SECTION 8. QUALIFICATIONS. The City Council shall not adopt a resolution approving a premises permit or bingo hall license from any applicant: (A) Which has an officer, director, or other person in a supervisory or management position, who: (1) has ever been convicted of a felony; (2) has ever been convicted of a crime involving gambling; (3) is not of good moral character and repute; (4) has ever been convicted of(i) assault, (ii) a criminal violation involving the use of a firearm, or(iii)making terroristic threats; or (B) Which owes or which has an officer, director, or other person in a supervisory or management position, who owes delinquent local, state or federal taxes, or is delinquent on any other City bill. SECTION 9. LOCATION CRITERIA FOR PREMISES PERMITS AND BINGO HALL LICENSES. All organizations applying for a premises permit or bingo hall license must meet criteria set forth herein relating to location of lawful gambling activities. (A) An organization may conduct lawful gambling only on premises it owns or leases, except as authorized by Minnesota Statutes §349.18. Draft, 1/11/2007 3 (B) Lawful gambling in the City may be conducted only in the licensed organization's hall where it has its regular meetings or in a licensed on-sale liquor, wine and beer establishment. (C) No location shall be approved unless it complies with the applicable zoning, building, fire and health codes of the City and other regulations contained in this Ordinance. SECTION 10. APPLICATION AND LOCAL APPROVAL OF PREMISES PERMITS. (A) Each organization licensed to conduct lawful gambling in the City shall complete the City's investigation form, submit copies of all state gambling application forms, all records and reports required to be filed with the State Gambling Control Board pursuant to Minnesota Statutes §349, and the rules and regulations promulgated thereunder, and submit any additional information required by the City. (B) Any organization seeking to obtain a premises permit or bingo hall license or renewal of a premises permit or bingo hall license from the Board shall file with the City Clerk an executed, complete duplicate application together with all exhibits and documents accompanying the application as filed with the Board. The application and accompanying exhibits and documents shall be filed not later than three days after they have been filed with the Board. (C) Upon receipt of an application for issuance or renewal of a premises permit or bingo hall license, the City Clerk shall transmit the application to the City Peace Officer for review and recommendation. (D) The City Peace Officer shall investigate the matter and make a review and recommendation to the City Council as soon as possible, but in no event later than 45 days following receipt of the notification by the City. (E) Organizations or bingo halls applying for a state-issued premises permit or bingo hall license shall pay the City a $100 investigation fee. This fee shall be refunded if the application is withdrawn before the investigation is commenced. (F) The applicant shall be notified in writing of the date on which the Council will consider the recommendation. (G) The Council shall receive the City Peace Officer's report and consider the application within 45 days of the date the application was submitted to the City Clerk. (H) The Council shall, by resolution, approve or disapprove the application within 60 days of receipt of the application. (I) The Council may disapprove an application for issuance or renewal of a premises permit for any of the following reasons: Draft, 1/11/2007 4 (1) Violation by the gambling organization of any state statute, state rule or City ordinance relating to gambling within the last three years. (2) Violation by the on-sale establishment or organization leasing its premises for gambling of any state statute, state rule or City ordinance relating to the operation of the establishment, including, but not limited to, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice, and protection of public safety within the last three years. (3) Lawful gambling would be conducted at premises other than those for which an on-sale liquor license has been issued. (4) More than one licensed organization would be permitted to conduct lawful gambling activities at one premises. (5) Failure of the applicant to pay any investigation fee provided by subdivision (E) of this section within the prescribed time limit. (6) Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. (J) Any organization leasing premises for the conduct of lawful gambling shall, upon request of the City, file with the City a copy of the lease within one (1) week after execution of the lease. The lease shall not provide for rental payments based on a percentage of receipts or profits from lawful gambling. SECTION 11. LOCAL PERMITS, EXCLUDED OR EXEMPTED GAMBLING. (A) No organization shall conduct lawful gambling excluded or exempted from state licensure requirements by M.S. § 349.166, as it may be amended from time to time, without a valid local permit. (B) Applications for issuance or renewal of a local permit shall be on a form prescribed by the City. The application shall contain the following information: (1) Name and address of the organization requesting the permit. (2) Name and address of the officers and persons accounting for receipts, expenses, and profits for the event. (3) Date of gambling occasion for which permit is requested. (4) Address of premises where event will occur. Draft, 1/11/2007 5 (5) Copy of rental or leasing arrangement, if any, connected with the event, including rental to be charged to organization. (6) Estimated value of prizes to be awarded. (C) The fee for a local permit shall be $15.00. The fee shall be submitted with the application for a local permit. (D) The applicant shall be notified in writing of the date on which the Council will consider the issuance of the local permit. (E) The Council may disapprove an application for issuance or renewal of a local permit for any of the following reasons: (1) Violation by the organization of any state statute, state rule or City ordinance relating to gambling within the last three years. (2) Violation by the establishment leasing its premises for gambling of any state statute, state rule or City ordinance relating to the operation of the establishment, including, but not limited to, laws relating to the operation of the establishment, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice, and protection of public safety within the last three years. (3) The organization has not been in existence in the City for at least three consecutive years prior to the date of application. (4) The organization does not have at least 15 active members. (5) More than one licensed, qualified organization will be conducting exempted or excluded lawful gambling activities at any one premises. (6) Failure of the applicant to pay permit fee provided by subdivision (C) of this section within the prescribed time limit. (7) Operation of gambling at the site would be detrimental to the health, safety, and welfare of the community. (F) Local permits shall be valid for only the occasion or occasions they are issued. SECTION 12. LICENSE AND PERMIT DISPLAY. All permits issued under state law or this chapter shall be prominently displayed during the permit year at the premises where gambling is conducted. Draft, 1/11/2007 6 SECTION 13. NOTIFICATION OF MATERIAL CHANGES TO APPLICATION. An organization holding a state-issued premises permit or a local permit shall notify the City in writing whenever any material change in the information submitted in the application occurs within ten days of the change. SECTION 14. DESIGNATED TRADE AREA. (A) Each organization licensed to conduct gambling within the City shall expend 75% of its lawful purpose expenditures on lawful purposes conducted within the City's trade area. (B) This section applies only to lawful purpose expenditures of gross profits derived from gambling conducted at a premises within the City's jurisdiction. SECTION 15. RECORDS AND REPORTING. (A) Organizations conducting lawful gambling shall file with the City Clerk one copy of all records and reports required to be filed with the Board,pursuant to M.S. Ch. 349, as it may be amended from time to time, and rules adopted pursuant thereto, as they may be amended from time to time. The records and reports shall be filed on or before the day they are required to be filed with the Board. (B) Organizations licensed by the Board shall file a report with the City proving compliance with the trade area spending requirements imposed by §14 of this Ordinance. Such report shall be made on a form prescribed by the City and shall be submitted annually and in advance of application for renewal. SECTION 16. HOURS OF OPERATION. Neither lawful gambling nor exempt or excluded gambling shall be conducted between 1:00 a.m. and 8:00 a.m. on any day of the week. SECTION 17. SEVERABILITY. If any provision of this Ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. SECTION 20. PENALTY. Any person who violates: (A) Any provision of this Ordinance; (B) M.S. §§ 609.75 to 609.763, inclusive, as they may be amended from time to time; or Draft, 1/11/2007 7 (C) M.S. §§ 349.11 to 349.21, as they may be amended from time to time, or any rules promulgated under those sections, as they may be amended from time to time; shall be guilty of a misdemeanor. A local permit may be revoked or temporarily suspended for a violation by the gambling organization of any state statute, state rule or City ordinance relating to gambling. Additionally, a violation of this Ordinance may result in a recommendation by the City to disapprove or not renew a license or premises permit. The City may also revoke a premises permit for any violation of this Ordinance which is not corrected within 10 days of notice of such violation from the City. A license shall not be revoked or suspended until notice and an opportunity for a hearing have first been given to the permitted organization. The notice shall be personally served and shall state the provision reasonably believed to be violated. The notice shall also state that the permitted organization may demand a hearing on the matter, in which case the permit will not be suspended until after the hearing is held. If the permitted organization requests a hearing, the Council shall hold a hearing on the matter at least one week after the date on which the request is made. If, as a result of the hearing, the Council finds that an ordinance violation exists, then the Council may suspend or revoke the permit. Nothing in this Ordinance shall be construed to require the City to undertake any responsibility for enforcing compliance with Minnesota Statutes § 349 other than those provisions related to the issuance of premises permits as required in M.S. §§ 349.213 as it may be amended from time to time. Passed and adopted by the City Council of the City of Scandia this day of , 2007. Dennis D. Seefeldt, Mayor ATTEST: Anne Hurlburt, Clerk/Administrator Draft, 1/11/2007 8