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02-20-2007 Meeting
CITY OF SCANDIA CITY COUNCIL AGENDA Special Meeting Tuesday, February 20, 2007 6:00 p.m. 1. Call to Order 2. Interviews for Commission and Committee Appointments 3. Adjournment City of Scandia Advisory Committee Interviews Tuesday, February 20, 2007 6:00 p.m. Time Name Committee(s) 6:00-6:10 Reserved for Council Preparation 6:10 6:20 6:30 6:40 6:50 The following applicants may be available for interviews prior to the start of the Council meeting at 7:00 p.m. Lisa Schlingerman Retail-Commercial Development Bruce Swenson Retail-Commercial Development/Capital Improvements Annette Gilbertson Retail-Commercial Development Christine Maefsky Planning Commission /Comprehensive Plan As of Thursday afternoon, phone calls had not been returned to the office to schedule a specific time. A more definite schedule should be available by February 20`h City of Scandia Application for Appointment To Commission or Committee Committee/Area of Interest: Planning Commission Name: Christine Maefsky Home Phone: 433-2684 Home Address: 12521 Mayberry Trail North ZIP: 55073 E-Mail Address: Christine@poplarhillfarm.com How long have you been a resident of Scandia? 34 years Property owned in Scandia (other than residence): I live with my family on our 120 acre Grade A commercial dairy goat farm located at the address given above. Employment Present Employer: I am self-employed as an educational consultant and a farmer. Worked There Since (mo/yr) I've been farming with my husband since 1972; I've been working as an educational consultant since September of 2000 when I retired from K-12 teaching. Commission/Committee Experience Commission/Committee Dates Served Educational Background Highest Level Achieved (degree/major) MA in Curriculum and Teaching (BA in political Science) Other Experiences List any governmental, service organizations,or professional activities which you have been or currently are involved in: PRESENTLY: 1. Chair of the Board of Directors of Success Beyond the Classroom (the student programs non-profit corporation affiliated with Metro Educational Cooperative Services Unit—Metro ECSU), 2. Assistant Project Director for the Minneapolis Public Schools federal Jacob Javits Gifted/Talented Grant, 3. Historian for the Minnesota Dairy Goat Association. 4. Advisory Board for the Minneapolis Youth Chorus PAST: 1. Founder and Director of the Fourth Write! Conference, (an annual writing conference for fourth grade students in the Minneapolis Public Schools that served about 1700 students each year for three years (1999, 2000, 2003) 2. Minnesota State Director of Evaluation for the International Future Problem Solving Program (1986— 1997), 3. Author of several state and federal educational grants received by the Minneapolis Public Schools, 4. Author of Teaching Inventing curriculum for Metro ECSU, 5. Author of The Interdisciplinary Problem Solving Curriculum for the Minneapolis Public Schools, 6. conducted college credit courses, workshops, and in-service training for the Minneapolis Public Schools, the Minnesota State Department of Education, the Metro ECSU, the Minnesota Future Problem Solving Program, the University of St. Thomas Midwest Institute for Gifted Studies, the Minnesota Educators of Gifted/Talented, the Science Museum of Minnesota and Hamline University In what volunteer activities have you participated? What was your role? 4H Mariners Dairy Goat Project Director, Liaison and Advocate for the Minnesota Chorale in their creation of the Minneapolis Youth Chorus, Advisory Board member of the Minneapolis Youth Chorus, member of the Board of Directors of Success Beyond the Classroom, volunteer as judge's trainer with the Minneapolis Young Inventors Fair, Historian of the Minnesota Dairy Goat Association. Signature: Date: You may attach a resume if you desire. The selection process will vary according to the number of applicants and vacancies and may include interviews. Your application will be kept on file for one year. Thank you for your interest in serving on a Commission or Committee. Return completed application to: City of Scandia 14727 209th St. N. Scandia, MN 55073 Phone: 651 433-2274 Fax: 651 433-5112 Email: scandiahall@frontiernet.net CHRISTINE MAEFSKY 12521 Mayberry Trail North Scandia,Minnesota 55073 651-433-2684/cell:651-470-8052 christine@poplarhillfarm.com QUALIFICATIONS For over twenty years I have been conducting teacher training in areas related to curriculum and instruction. I have conducted college credit courses, workshops,and in-service training for the Minneapolis Public Schools,the Minnesota State Department of Education,the Metro Educational Cooperative Services Unit(Metro ECSU), the Minnesota Future Problem Solving Program,the University of St.Thomas Midwest Institute for Gifted Studies,the Minnesota Educators of Gifted/Talented,the Science Museum of Minnesota and Hamline University. Subjects of the trainings have included writing instruction,writing assessment,cooperative learning,creativity and inventing, creative problem solving,critical and creative thinking skills,multi-cultural instruction strategies,integrated curriculum, Future Problem Solving Coaches' training and Evaluators' training,designing instruction for gifted/talented children, differentiating instruction,and identification of gifted students across cultures. Since 1997 I have been assisting teachers and schools with implementation of the Collins Writing Program. I have conducted workshops,consulted with teachers,taught demonstration lessons, written curricula,developed Focus Correction Areas, facilitated study groups,and aided schools in comprehensive planning for writing instruction. EDUCATION 1967 Master of Arts in Curriculum and Teaching,Teachers College,Columbia University,New York,New York 1966 Bachelor of Arts in Political Science with a minor in Spanish,University of Oklahoma,Norman,Oklahoma 1991 Certified Trainer in Cooperative Learning(David and Roger Johnson) 1995 Certified Trainer in Dimensions of Learning SELECTED BACKGROUND EXPERIENCES 2003—present Associate with Collins Education Associates,West Newbury,MA. • Conduct workshops for elementary,middle school,and high school teachers on using writing as a tool for thinking and learning across the curriculum • Have included multiple workshops in school districts in Minnesota,New Jersey,Ohio, Kansas,and Indiana • Have conducted sustained,on-site training and support for the teaching of writing in fourteen Minneapolis Public Schools during the 2003-2004 school year • Have developed instruments of support for embedding the teaching of the new Minnesota State Content Standards into everyday curriculum 2005—present Advocate and Liaison for the Minnesota Chorale in the development of the Minneapolis Youth Chorus 2005—present Assistant to the Project Director Jacob Javits Gifted Grant,Minneapolis Public Schools(part-time position) • Teacher training and curriculum development and assessment for middle grades 2003—present Chair of the Board of Directors for Success Beyond the Classroom,the student activities component of the Metro Educational Cooperative Services Unit 2000-2003 Jacob Javits Gifted Grant Coordinator,Minneapolis Public Schools(part-time position) • Authored curriculum for grades 3,4,and 5 emphasizing higher level thinking for students and effective instructional strategies for teachers • Conducted teacher training around that curriculum 2000-2003 Consultant in the Language Arts,Minneapolis Public Schools(part-time position) • Teacher training and support in embedding the Collins Writing Program into all subject areas across the curriculum • Work included district-wide workshops as well as school site-based seminars and study groups 1999-2000 Coordinator of Student Services for Gifted/Talented,Minneapolis Public Schools (retired in June,2000) Primary author of the Jacob Javits Gifted Grant—a 3 year federal grant the Minneapolis Public Schools received in the summer of 2000 • Led the district Voluntary Compliance Agreement efforts on gifted/talented between the Minneapolis Public Schools and the federal Office for Civil Rights—included extensive teacher training • G/T Coordinator duties as described below 1993-1999 Instructional Design Specialist-K-12,Minneapolis Public Schools • English Language Arts Specialist 1. Led the development of the MPS Standards for English Language Arts—included teacher training 2. Led the development of the MPS Grade Level Expectations in Writing—included teacher training 3. District Project Manager for Kids Win,a literacy partnership between the MPS and the Minneapolis/St.Paul newspaper the Star Tribune—included teacher training 4. District Coordinator for the Metro ECSU Young Authors Conference • Gifted/Talented Coordinator 1. Conducted workshops and seminars in curriculum and instruction areas related to gifted/talented students 2. Led the development of the MPS Gifted/Talented Strategic Direction and Continuum of Services 3. Led the development of the MPS Gifted Catalyst Program—included extensive teacher training 4. Led the development of the Fourth Write!Conference,a writing conference for all MPS fourth grade students and their teachers,held on the University of Minnesota campus 5. Overseer of the budget for Gifted/Talented Services 1969-1993 Teacher,Minneapolis Public Schools • Gifted/talented program teacher—emphasis on the language arts • Conducted teacher workshops at the building and district levels on issues related to gifted/talented students • Language arts building specialist 1986-1997 Minnesota State Director of Evaluation,International Future Problem Solving Program—a K-12 Program • Head of the team of state evaluators • Led the training in evaluation on student work Grades 4-12 • Served on the International Governing Board of the Future Problem Solving Program, Ann Arbor,Michigan 1982-1999 Consultant on Teaching Inventing • Conducted annual teacher workshops on teaching inventing • Wrote the Inventing Curriculum for the Metro ECSU • Served on the Metro ECSU Young Inventors Program Advisory 1968-1969 Title One Reading Teacher,Whitewater Public Schools,Whitewater,Kansas 1967-1968 Grade 8 Language Arts Teacher and Grades 2-7 Title One • Reading Teacher,Corpus Christi School,Oklahoma City,Oklahoma CITY OF SCANDIA CITY COUNCIL AGENDA February 20, 2007 7:00 P.M. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum a) Presentation to Logo Contest Winner Shcri Howell 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) City Council Meeting of January 16, 2007 2) City Council Meeting of January 23, 2007 3) Special City Council Meeting of January 30, 2007 4) City Council Meeting of February 6, 2007 5) Special City Council Meeting of February 7, 2007 6) Special City Council Meeting of February 13, 2007 b) Treasurer's Report. c) Payment of Vouchers d) Extension of Recycling Agreement with SRC Incorporated e) Approve Pay Request No. 3 to Hardrives for 2006 Street Repairs 6. Public Hearings a) Ordinance Setting Fees for Liquor Licenses (Ordinance No. 99) 7. Committee Reports a) Parks and Recreation Committee 1) Committee Duties and Functions 2) Implementation Plan for Old Lions Park a. Concept Plan b. Name change to "Lilleskogen" c. Vacation of Rights-of-Way d. Survey and Wetland Delineation 8. Staff Reports a) Police Department Deputy Chris Howard SCANDIA CITY COUNCIL AGENDA FEBRUARY 20, 2007 Page 2 of 2 b) Fire Department Fire Chief Steve Spence c) City Engineer Tom Peterson d) City Attorney Dave Hebert e) City Administrator Anne Hurlburt 1) Employee Health Insurance Rate Quotes 9. General Business a) 2007 Road Improvement Project 1) Approve Plans and Specifications and Order Advertisement for Bids 2) Report on Project Financing and Debt Management Study (Monte Eastvold, Northland Securities) b) Ordinance Adopting Lawful Gambling Regulations for the City of Scandia (Ordinance No. 100) c) Appointments to Advisory Committees d) Liquor Licenses 1) Approve 3.2% Liquor License for Scandia Community Senior Center 10. Adjournment .• 0 January 16, 2007 The Scandia City Council held a regular meeting on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Pete Crum, Michael Harnetty, Donnette Yehle, Mayor Dennis Seefeldt. Absent: Dolores Peterson. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Engineer Tom Peterson, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. PUBLIC FORUM Ninth grade students from Stillwater Junior High School presented a Firewise Community Assessment of New Scandia Township. Last fall the students evaluated aerial photos of the township and later visited homes near the St. Croix River. These areas were evaluated according to standards outlined by Firewise, a national and state program designed to help reduce the risk of wildfire to homes in the woods. They rated the area as an intermediate risk and provided guidelines to reduce this risk. The Scandia Fire Department has received a summary of this report. There were no other public comments. AGENDA APPROVAL Mayor Seefeldt introduced two additions to the agenda: Item 5.h) to the consent agenda accepting a donation from FLAA; Item 8.e) Accepting a verbal report from Administrator Hurlburt on the City of Scandia logo contest. Pete Crum made a motion to approve the agenda. Michael Harnetty seconded the motion and motion adopted unanimously. CONSENT AGENDA The following consent agenda was presented: a) Minutes of Town Board 12-19-06 and City Council 01-02-07 meetings. b) Treasurer's Report Beginning Balance 12/01/06 782,642.25 Receipts 723,770.25 Expenditures - 108,207.22 Payroll 17,320.20 392,078.40 Adjustments Stop Payment - 20.00 Ending Balance 12/30/06 $1,380,865.08 c) Payment of Vouchers d) Approve Temporary On-Sale Liquor License for Fire Relief Association (February 24, 2007 Firemen's Ball) and Approve Renewal of Consumption and Display Permit for the Scandia Community Center. e) Accept donation to the Scandia Fire Department from Mir and Shirley Verner. f) Approve contract with Hennepin Technical College for Safety Training. g) Approve hiring of temporary snow-plow operator Bruce Swenson. January 16, 2007 Scandia City Council Page 2 h) Accept donation of$300.00 from Forest Lake Athletic Association to support the Family Open Gym program. Donnette Yehle made a motion to approve the consent agenda. Pete Crum seconded the motion and motion adopted unanimously. PUBLIC HEARING—ORDINANCE 95 ESTABLISHING FEES FOR PLANNING AND ZONING APPLICATIONS TO THE CITY OF SCANDIA Mayor Seefeldt opened the floor to public comments. No speakers came forward and the floor was closed. The council verified that the fees as set forth in the draft ordinance were similar to those previously in place. The increase from $150 to $500 in a rezoning application was set to discourage frivolous applications, as this is considered a major amendment. The sign permit application will have the word "permanent" added to distinguish from temporary sign permit applications, which will continue to be processed at no charge. Michael Harnetty made a motion to adopt Ordinance 95 Establishing Fees for Planning and Zoning Applications to the City of Scandia. Donnette Yehle seconded the motion and motion adopted unanimously. PARK AND RECREATION COMMITTEE Administrator Hurlburt discussed the concern from the City's insurance agent in regards to the hay ride activity planned during the Community Sliding and Skating Party on January 28, 2007. The contract with Bunker Park Stable, Andover, MN, includes a provision releasing and holding harmless the operator from all liability for personal injury or property damage. The City would assume all risk if the contract were signed as written. The League of MN Cities Insurance Trust has recommended that the City not sign this contract. Bunker Park Stable will not conduct any hay ride unless the customer agrees to assume liability. Donnette Yehle made a motion to not enter into an agreement with Bunker Park Stable to provide a hay ride activity on January 28, 2007 due to lack of insurance coverage on the part of Bunker Park Stable. Dennis Seefeldt seconded the motion and motion adopted unanimously. CITY ENGINEER 2007 Road Project City Engineer Tom Peterson presented the environmental study of 197th and 205t'' road segments. Recommendations to minimize impacts were discussed. Run-off to Gilbertson's Creek from 205th Street would be greatly reduced or eliminated by tipping the new pavement to the north. The new street layout will incorporate curves to avoid removal of large trees. Rock checks in the ditch are recommended to treat any run-off before it reaches the river. The proposed design of 197th Street to reduce the steep grade will require rock excavation and installation of guard rail, curbing, storm sewer, draintile and ditch to reduce drainage and erosion. Council member Harnetty would like to January 16, 2007 Scandia City Council Page 3 have a cost/benefit understanding before going ahead with this portion of the paving project. A special Council meeting will be scheduled for February 7, 2007 at 7:00 p.m. to meet with residents of these two roads to review the findings. Mr. Peterson will have costs available at this meeting. The Council may then consider whether or not to include these street segments in the project. Scott Graven—22811 Perkins Avenue Tom Peterson was given authorization to obtain a quote from Roger Rydeen to correct a drainage problem that was brought to the attention of the Town Board at the December 19, 2006 meeting. It will be necessary to construct a small topsoil berm to keep water in the road ditch and prevent erosion to Mr. Graven's driveway and septic system. FIRE DEPARTMENT Fire Chief Steve Spence reviewed the details of the 800-megahertz radio purchase that is required of the Fire Department. Washington County received a one million-dollar Homeland Security grant from the federal government towards the purchase of the updated radios. The amount allocated to Scandia will be$36,654.06. Fire Chief Spence estimated that the radio system will go into effect near May-June 2008. The Fire Department proposes to spend what the grant allows this year, and re-apply for the balance in 2008. Fire Chief Spence addressed the retention/recruitment issues facing the department. A recognition program will be implemented this year for those volunteer members who have reached milestone years of service to the department. The program will be self-funded through proceeds from the annual Fireball. Recognition during city council meetings will be planned. This first year's program will include recognition for most members, as those serving 10-14 years will receive a 10 year recognition award, 15-19 years to earn a 15 year recognition, etc. Addressing recruitment, Fire Chief Spence made a suggestion to the council that when a decision is made to hire a maintenance employee, a bonus or condition be required that the employee become a member of the Fire and Rescue Department. POLICE DEPARTMENT Deputy Chris Howard reported on a recent call of burglaries to homes on 185th Street. Deputy Howard reminded residents to lock doors and be alert to suspicious vehicles. Councilmember Harnetty asked for a summary of trends in crime. Deputy Howard noticed that drugs and drug arrests are on the decline in Scandia, although crime activity seems to be random and sporadic. ADMINISTRATOR ANNE HURLBURT City Logo Contest A second press release sent in early January resulted in many submissions by the January 12, 2007 deadline. A subcommittee will narrow the choices to the top three to five designs that will come before the council for a final decision. Council members Dolores Peterson and Donnette Yehle will serve on the subcommittee. January 16, 2007 Scandia City Council Page 4 City Communications Administrator Hurlburt reported on the further discussion of enhancing city communications that Councilmember Harnetty brought forth at the January 2, 2007 council meeting. Three areas were identified as a means of communicating accurate and timely information to residents on issues and council actions. A press release will be provided to media contacts to report on significant council actions, a program or event, and any appointments to a board or committee. An annual newsletter has been sent to all township residents the past two years. It has been recommended to publish two newsletters; one near April 1 and the other near October 1. The newsletters would contain basic reference information and summaries of new laws and ordinances, along with park and rec program offerings in the spring edition and election updates in the fall edition. Newsletter design and layout would continue to be assisted by Cheri Cunningham. The third outlet will be to develop an expanded website. GovOffice, offered by the Minnesota League of Cities, is a flexible method used by many small cities to create professional looking sites. This offers the advantage of managing the website directly rather than through a contractor, and provides more offerings to the user. After start-up, the total costs of the website would not be greater than current costs. Administrator Hurlburt is using a test model of this product and was directed to continue to explore this option. Micheal Harnetty made a motion to proceed with an agreement with the GovOffice website tool. Pete Crum seconded the motion and motion adopted unanimously. Land Protection Planning Parks and Recreation committee member Karen Schik was present to discuss a proposal for a planning process to identify and map lands for protection (greenway planning). Ms. Schik has met with representatives of the Trust for Public Land and the Minnesota Land Trust to discuss potential funding that might be available from the Embrace Open Space Campaign. The EOS could provide up to $3,000 to provide for professional assistance to develop an outline for this planning process. There would be no cost to apply for this potential grant. Greenway Planning is considered to be a major part of the Comprehensive Plan. Michael Harnetty made a motion to submit a funding request with the Trust for Public Land to provide start up funds for land protection planning. Donnette Yehie seconded the motion and motion adopted unanimously. Gambling Ordinance Update A draft ordinance to adopt lawful gambling regulations was reviewed. Washington County previously handled gambling regulations. It was suggested to copy the Lions, Forest Lake Athletic Association and the Scandia Women's Softball Association on the draft ordinance for input, as these organizations will require permits from the city under these regulations. The ordinance was discussed with a minor change to wording in Section 14(B). The ordinance will be considered for adoption at the February 20, 2007 City Council meeting. January 16, 2007 Scandia City Council Page 5 Council and Advisory Committees Councilmembers Crum and Harnetty met with Administrator Hurlburt on January 10, 2007 to review committees. Councilmember Crum reported the following recommendations: 1) Eliminate the Road Committee and move these duties to the Capital Improvement Committee; 2) Eliminate the Architectural Review for Commercial Property Committee and the Landscape Committee. Ad- hoc appointments may be made as necessary. 3) Eliminate the Rural Landscape Preservation Committee, as a sub-committee of this type may come out of the Comprehensive Plan Committee. 4) Recommendations on the number, type and duration of appointments to the Capital Improvements Committee, Ice Rink Committee, Comprehensive Plan Committee and Commercial and Retail Development Committee were addressed. The summary nets seven total committees that provide better coordination and effective planning. A draft of specific duties and functions of the Park and Rec Committee was reviewed. This will give specific direction that more clearly sets the responsibilities and parameters to the committee. This document was given approval to be reviewed at the February 5, 2007 Park and Recreation Committee meeting with a return to the Council for final approval. Councilmember Harnetty suggested that each committee draft a charter early on so that the mission of the group is outlined. The committees will be advised not to dispense funds without council approval. These groups are in place to advise and make recommendations only with implementation by the council. Donnette Yehle made a motion to adjourn the meeting. Pete Crum seconded the motion and meeting adjourned at 9:40 p.m. Res ectfully submitted, Brenda Eklund City of Scandia Deputy Clerk ek) 2.) January 23, 2007 The Scandia City Council met on the above date. In attendance were Mayor Dennis Seefeldt, Pete Crum, Michael Harnetty, Donnette Yehle. Absent: Dolores Peterson. Staff present: Administrator Anne Hurlburt, Attorney Dave Hebert, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund, City Planner Richard Thompson. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. There were no additions to the agenda. Donnette Yehle made a motion to approve the agenda. Michael Harnetty seconded the motion and motion adopted unanimously. ADVISORY COMMITTEES Recommendations made by Councilmembers Harnetty and Crum, which were discussed at the January 16, 2007 council meeting, were reviewed. These recommendations include eliminating the Road Committee, Incorporation Committee, Landscape Committee, Architectural Review for Commercial Property Committee and Rural Landscape Preservation Committee; change the Employment Policy/Salary Committee to a Human Resources Committee, to include two councilmembers to work with Administrator Hurlburt on personnel issues; establish a Comprehensive Plan Committee, Commercial and Retail Development Committee and a Capital Improvements Committee. Administrator Hurlburt was directed to add the Capital Improvements Committee to the notice for applications. A deadline of February 9, 2007 for all applications to vacancies was chosen. Interviews will be tentatively scheduled for February 13th with appointments expected to be made at the February 20th council meeting. Pete Crum made a motion to establish the advisory committees as recommended by the Harnetty/Crum report. Donnette Yehle seconded the motion and motion adopted unanimously. REQUEST TO RESERVE LIGHTED BALLFIELD Jessica Griffith and Cole Herring have made a request to reserve the lighted ballfield for their wedding ceremony on the afternoon of August 25, 2007. The couple does have the Community Center Hall reserved for their reception. Council discussed the details of the request and decided that this was not unreasonable. Pete Crum made a motion to allow Jessica Griffith and Cole Herring to reserve the lighted ballfield on the afternoon of August 25, 2007, with the condition that a $100.00 damage deposit is held for the purpose of clean up of the field following the event. Michael Harnetty seconded the motion and motion adopted unanimously. HAY RIDE FOR THE COMMUNITY SLIDING AND SKATING PARTY Park Committee Chair Deb Campobasso has contacted Amador Clydesdales from Shafer, MN to operate the hay ride activity for the January 28, 2007 Community Sliding and Skating Party. They will provide the City with a certificate of insurance and name the City as an additional insured for the event. The cost will be $400.00 for two hours. Michael Harnetty made a motion to hire Amador Clydesdales for the hay ride event on January 28, 2007. Donnette Yehle seconded the motion and motion adopted unanimously. Scandia City Council January 23, 2007 Page 2 The Planning Commission meeting was called to order at 7:30 p.m. The following were in attendance: Chairman Chris Ness,James Malmquist, Peter Schwarz and Kevin Nickelson. GERMAN LAKE VISTAS -- PRELIMINARY PLAT AND VARIANCES Mr. Ned Froberg, Hult &Associates, presented a preliminary plat for applicant German Lake Ventures, LLC, Robert Briggs, 1809 Northwestern Ave., P.O. Box 262, Stillwater, MN 55082. Location: Sec. 18, NE 1/4 of the SE 1/4, S V2 of the SE 1/4, and Sec. 17, W 1/z of the NW 1/4 of the SW 1/4, 11262 Scandia Trail North. The applicant proposes a major subdivision of 88.5 acres to create 8 lots. The property is located north of Scandia Trail, west of Lofton Avenue, and directly south of 218th Street on the eastern shore of German Lake. The proposed 8 lots are all first-tier lots on the lakeshore, which have a 5-acre minimum on a Natural Environment Lake, and range in size from 7.73 acres to 14.74 acres. The Applicant requests a variance to allow Lot 5 to have a lot width of 60 feet, and to allow Lot 7 to have a lot width of 120 feet. Scandia zoning requires 300 feet of lot width. Planning Commission recommended to the City Council to adopt draft Resolution 01-23-07- 01 to approve the Preliminary Plat of German Lake Vistas and Variance for Lot Width with the conditions and findings as drafted but with the following changes: Condition 8 is changed to a $12,000 park dedication fee; Condition 9 to be included in the covenants. Councilmember Harnetty verified that concerns of run-off regarding Lot 3 can be addressed with a culvert and additional attention to grading. Pete Crum made a motion to accept the recommendations of the Planning Commission to adopt Resolution 01-23-07-01 as amended. Michael Harnetty seconded the motion and motion adopted unanimously. ORDINANCE 96—PUBLIC HEARING REQUIREMENTS FOR MINOR SUBDIVISIONS This amendment to Section 5 of Chapter 3 of the Development Code requires that a public hearing be held for minor subdivisions. Planning Commission recommended to the City Council to adopt Ordinance 96 to amend Section 5 of the Development Code to require a public hearing for minor subdivisions with the following changes to the last sentence. "The hearing shall be held within sixty (60) days of the date the request for subdivision is presented to the Clerk/Administrator. If approval of the Commissioner of Transportation and/or County Highway Engineer is required, in whichfinal action on the subdivision request shall not be taken until after the comments and recommendations of the Commissioner of Transportation and/or County Highway Commissioner have been received " Pete Crum made a motion to accept the recommendations of the Planning Commission to adopt Ordinance 96 as amended. Michael Harnetty seconded the motion and motion adopted unanimously. ORDINANCE 97—OPEN SPACE AND CONSERVATION SUBDIVISIONS As discussed at past workshops, the current Open Space Development Ordinance was felt to be too permissive of 100% bonuses to developers. This proposed ordinance will rename these subdivisions Open Space Conservation Subdivisions and the applicants will need to meet certain Scandia City Council January 23, 2006 Page 3 criteria in order to receive a bonus in density. Planning Commission recommend to the City Council to adopt Ordinance No. 97 to amend certain sections of Ordinance No. 74 pertaining to zoning and subdivision regulations. Councilmember Harnetty suggested that an on-going inspection plan for the open space be addressed in the Comprehensive Plan. Donnette Yehle made a motion to accept the recommendations of the Planning Commission to adopt Ordinance 97. Pete Crum seconded the motion and motion adopted unanimously. ORDINANCE 98—WOODLAND AND TREE PRESERVATION Planning Commission recommend to the City Council that they adopt Ordinance No. 98 to amend Chapter 2 of the Development Code, pertaining to the zoning and subdivision regulations regarding woodland and tree preservation with the following changes. Section 3, item (K), change Acer Negundo to Acer Segundo. Section 8, item (B) 2., change clause in last sentence to "in no event shall the performance guarantee be released earlier than one (1) year completion of the warranty requirement after the date of the project closure." Donnette Yehle made a motion to accept the recommendations of the Planning Commission and adopt Ordinance 98 as amended. Dennis Seefeldt seconded the motion and motion adopted unanimously. JON RODGERS—VARIANCE FOR SEPTIC SYSTEM DESIGN The public hearing for applicant Jon Rodgers was held on December 5, 2006 and tabled by the Planning Commission to the January meeting. Planning Commission reviewed additional details of the septic design and made a decision to table the request until the Ordinary High Water level was staked; submit proof of the attempt to contact the owner and acquire land across the road for a septic system; ask the County to address the setback of the septic from the well; and ask for an extension on the 60-day review period. WILLOWBROOK COMMUNITY CHURCH Pastor Brad Reis was advised to proceed in making an application to amend the Shoreland Regulations to allow places of worship as a permitted use. Donnette Yehle made a motion to adjourn the meeting. Pete Crum seconded the motion and meeting adjourned at 10:15 p.m. Respectfully submitted, ( 4-1\C Brenda Eklund City of Scandia Deputy Clerk 5 ) 3) City of Scandia Minutes of Special City Council Meeting Tuesday,January 30, 2007 Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following City Council members were present: Mayor Seefeldt, Council Members Michael Harnetty, Donnette Yehle, Dolores Peterson and Pete Crum. Also present were City Attorney David Hebert, City Administrator Anne Hurlburt, Treasurer Colleen Firkus and Planning Commissioner Peter Schwarz. Minnesota Open Meeting Law The Council viewed a video from the League of Minnesota Cities on the Minnesota Open Meeting Law. The Attorney and Administrator addressed various questions on the law. City Budget and Finances The Council reviewed the process and a preliminary calendar for preparation of the 2007 budget. Treasurer Firkus explained the various funds that are part of the City budget, and compared the 2006 revenues and expenditures to the budget. She presented a cash flow analysis of the road and bridge fund, and answered questions about the projects authorized in 2006. She gave an overview of the expenditures and revenues of each fund and department. The forecasted balances of each of the funds at the end of 2006 and 2007 were discussed. Firkus explained that some 2006 figures are expected to change after the auditors complete their work. Administrator Hurlburt listed some future budget issues and challenges for the Council to consider in the future. Emergency Management- NIMS Training Administrator Hurlburt explained that Councilmembers are expected by the federal government to undergo some training in the National Incident Management System, in order for the city to be eligible for certain types of grants. Options for obtaining the training were discussed. On-line training is available. Councilmember Peterson expressed her preference for attending a class. Staff will provide information on both options to the Council. The meeting adjourned at 9:00 p.m. Respectfully submitted, Anne Hurlburt Clerk/Administrator 5o ) L1 )14 ) February 6, 2007 The Scandia City Council met on the above date. In attendance were Mayor Dennis Seefeldt, Pete Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle. Staff present: Administrator Anne Hurlburt, Attorney Dave Hebert, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund, City Planner Richard Thompson. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. APPROVAL OF AGENDA Mayor Seefeldt presented the following Additions to the Agenda: a) Proposed clean up of Lions Park scheduled for February 24, 2007. b) Receive letter and petition from resident John Lindell concerning German Lake Vistas c) Public Hearing on the Carnelian-Marine Watershed expansion on February 22, 2007. Michael Harnetty made a motion to approve the agenda as amended. Donnette Yehle seconded the motion and motion adopted unanimously. SELECTION OF CITY LOGO A committee met on January 30, 2007 to review the 40 designs that were submitted by the January 13, 2007 deadline for the City Logo contest. The committee chose four designs to present to the Council for consideration. The names of the artists were not made available to the Council. Dolores Peterson made a motion to adopt design#2 for the City of Scandia logo, with a request to the artist that it be submitted in a few other colors. Pete Crum seconded the motion. Voting yes: Crum, Peterson, Seefeldt, Harnetty. Voting no: Yehle. Motion adopted. This design includes an image of a dala horse done in a folk art manner. Administrator Hurlburt will contact the winning artist and invite them to a future meeting to receive the $100 prize. PARK AND RECREATION COMMITTEE CHAIR AND VICE-CHAIR The Park and Recreation Committee met on February 5, 2007 and selected Dave Smith as Chair of the committee and Karen Schik as Vice-Chair. Dolores Peterson made a motion to accept the recommendation of the Park and Recreation Committee to appoint Dave Smith as Chair and Karen Schik as Vice-Chair for 2007. Pete Crum seconded the motion and motion adopted unanimously. CONTRACTS REGARDING EMBRACE OPEN SPACE AND THE WCD As discussed at the February 16, 2007 meeting, the contract with Embrace Open Space was submitted for review. This proposed grant agreement would fund up to $3,000 towards greenway planning (identify and map lands for protection). Washington Conservation District will provide the technical assistance to develop an outline for this planning process. The contract with WCD was not yet available, but will be consistent with the EOS proposal. Donnette Yehle made a motion to enter into the agreement with Embrace Open Space as implemented through the Trust for Public Land, and with Washington Conservation District to provide technical assistance for land protection planning, subject to Attorney Hebert February 6, 2007 Scandia City Council Page 2 reviewing the WCD contract. Dolores Peterson seconded the motion and motion adopted unanimously. REPORT ON THE LEAGUE OF MN CITIES CONFERENCE Councilmembers Yehle and Harnetty gave verbal reports on the Conference for Elected Officials that they had recently attended. They were both of the opinion that it was well worth the time to attend and a great deal of information was gathered. Councilmember Harnetty would like to set a future workshop meeting to expand on the subject of comprehensive planning. PARK AND RECREATION PROPOSAL TO CLEAN UP LIONS PARK The Park and Recreation Committee would like to plan for a community bonfire to be held on February 24, 2007 at Lions Park to clean the dead wood from the grounds. Mike Harnetty made a motion to approve the request from the Park Committee to hold a bonfire on February 24, 2007 at the Lions Park. Dolores Peterson seconded the motion and motion adopted unanimously. The Planning Commission meeting was called to order at 7:30 p.m. The following were in attendance: Chairman Chris Ness, James Malmquist, Peter Schwarz and Kevin Nickelson. EUGENE AND BONNIE THEILBAR—VARIANCES The public hearing for lot size and setback variances was continued from November 14, 2006. The accurate Ordinary High Watermark for Big Marine Lake had to be determined before review of the application. Planning Commission recommended to the City Council that they accept the Planner's recommendations and findings, and adopt Resolution 02-06-07-01 with a change to Condition No. 4 to add, "before a building permit is issued." Pete Crum made a motion to accept the recommendation of the Planning Commission to adopt Resolution 02-06-07-01 as amended. Dolores Peterson seconded the motion and motion adopted unanimously. STEVEN LOMBRITTO —VARIANCES Steven Lombritto has made application for variances for front yard setback, side yard setback, rear yard setback, setback from the Big Marine Lake OHW level, minimum lot size, lot width and road frontage, buildable area, and impervious surface to allow construction of a new single family home, located at 18633 Langly Court North. Planning Commission recommended to the City Council that they grant the variances, accept the Planner's recommendations and findings, and adopt Resolution 02-06-07-02 with the following February 6, 2007 Scandia City Council Page 3 changes: Condition 2 - "That the pitch of the roof be reduced to no greater than a 6/12 pitch with roof overhang as shown on the plans; Condition 3 - "That the proposed deck is relocated to the south side of the home or removed from the proposal," by eliminating the last sentence; Condition 4 - "That the structure shall be moved closer to the road right-of-way so that it is further distanced from the lake. In conjunction with the changed location of the deck, this condition would change the variance request to: front yard (right-of-way) setback of 20 feet, OHW setback of 28 feet, and front yard (lake side) setback of 32 feet; Condition 6 - "The gravel driveway shall be replaced by permeable pavers"; Condition 7 - "That the applicant work with the Washington County Conservation District and the Carnelian Marine Watershed District to apply best management practices including erosion control during construction, shoreline stabilization, and prevention of runoff from the roof from directly entering the lake;" Condition 8 - to "That the Carnelian Marine Watershed District permit is granted; and Condition 9 - to "That all fees and escrow payments are made." Councilmember Harnetty asked what is the option—to deny or require a one-story home? Councilmember Crum felt that a condition could be put on the height of the home. Pete Crum made a motion to accept the recommendations of the Planning Commission and adopt Resolution 02-06-07-02 with an amendment to limit the height to no greater than 28 feet. Donnette Yehle seconded the motion and motion adopted unanimously. MINING ORDINANCE DRAFT City Planner Dick Thompson presented a draft of new mining regulations for the city. The city is now responsible for all regulation of sand and gravel mining in Scandia. The ordinance is primarily based on Washington County's current mining ordinance, with portions of New Scandia Township's, and also updated to make more "user friendly". The existing ordinances would be repealed and the mining ordinance would become Chapter 4 of the Development Code. Conditional Use Permits will have no expiration and will be tied to the use of the land. An Annual Operator's Permit will be required as a review of the business every year. A qualified engineer will do the inspections. Operators will continue to operate under Washington County permits until adoption of this ordinance by the city. The next draft will have a wider distribution to include mine operators. A draft of fees will also be reviewed at the April 31-d City Council and Planning Commission meeting. LETTER AND PETITION FROM JOHN LINDELL—GERMAN LAKE VISTAS Mr. John Lindell, 11240 218th Street, submitted a letter requesting that the Council reconsider its approval of the preliminary plat for German Lake Vistas. Mr. Lindell calculated that the buildable area for Lot 4 is less than one acre, and that the lot is less than the required 5-acre minimum. A petition was also submitted containing signatures of residents opposed to this development. Dolores Peterson made a motion to receive the letter and petition from John Lindell and to ask the developer to certify the acreage for Lot 4 of German Lake Vistas when the final plat is February 6, 2007 Scandia City Council Page 4 submitted for approval. Donnette Yehle seconded the motion and motion adopted unanimously. The Planning Commission meeting was adjourned at 10:15 p.m. and the City Council meeting continued. CARNELIAN-MARINE WATERSHED PUBLIC HEARING A public hearing will be held on February 22, 2007 at the Marine on St. Croix City Hall concerning the merger of the Marine Watershed Management Organization and the Carnelian-Marine Watershed District, resulting in the enlargement (inclusion of the orphan area), increased number of managers and name change petition for Carnelian-Marine Watershed District. Administrator Hurlburt will present Scandia's approval of the changes at this hearing. Pete Crum made a motion to adjourn the meeting. Dolores Peterson seconded the motion and meeting adjourned at 10:20 p.m. Respectfully� submitted, ' I v" j� f..6/4 Brenda Eklund City of Scandia Deputy Clerk 5- ck. � February 7, 2007 A special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:05 p.m. The following were present: Councilmembers Pete Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff: Administrator Anne Hurlburt, City Attorney Dave Hebert, Deputy Clerk Brenda Eklund, City Engineer Tom Peterson. The purpose of the meeting was to discuss the engineer's Environmental Study with property owners of 197th and 205th Streets and to make a decision on whether to include either one or both of the streets in the 2007 paving project. City Engineer Tom Peterson summarized the Environmental Study Report of 205th and 197th Street and reviewed the proposed improvements. The roads would be designed to direct run-off away from the adjacent trout stream along 205th Street and also to treat the run-off before reaching the river. On 197th, the grade would be lowered and the road widened to address safety concerns and to improve drainage. Councilmember Yehle asked if pond easements had been secured from property owners. Peterson had not yet contacted the Clapp family due to an incorrect phone number. Councilmember Harnetty felt that the improvements come at an extraordinary cost both financially and non-financially. Is it conceivable to surface only the current conditions and not expand the width of the road? Peterson stated: "Possibly, but this would not meet the minimum road standards. The engineers were directed to keep two-foot shoulders". Councilmember Harnetty: "Could a deviation be made from the standard?" Peterson explained that yes, it may be a possibility, but this raises the elevation. Although the road can still be canted to the north for improved drainage, a ditch is necessary on the north side of the road, trees would be impacted, and the watershed requires treatment of run-off when improvements are made. Ponds are the best method for treatment of run-off. Councilmember Crum questioned the current cost of maintaining this road. Maintenance costs are low. He pointed out that at a total cost of close to $400,000 for improvements, this could go a long way towards maintenance of these roads for many years. Councilmember Peterson thought it a shame to alter these roads, as they greatly contribute to the area's history. The residents for many years prior had done the maintenance. Councilmember Yehle pointed out that the long-term plan is to eventually pave all roads; however, budgeting, prioritizing, consideration of rural character, tree removal, viewscapes and pond easements all need to be considered in the overall picture, perhaps making the inclusion of the two roads not a logical fit into this project. Councilmember Harnetty felt that the current condition is satisfactory and the roads may not need paving. February 7, 2007 Scandia City Council Special Meeting Page 2 Mayor Seefeldt discussed the concerns of easement costs, tree removal, unknown cost/benefits, no input from the Park and Recreation Committee on the Log House Landing, and the possibility of making no improvements greater than a fourteen-foot width. Seefeldt felt that there were too many questions regarding the two roads to move ahead with them as part of the 2007 paving project, and suggested that there could be a possibility to partner with the Car-Mar Watershed, DNR, or National Park Service to help with the funding of improvements. Pierce Lewis, Quinnell property owner, stated that if nothing were done, run-off of gravel into the trout stream would continue. Mayor Seefeldt replied that this is where a joint project with the watershed could eliminate this. Richard Hudson, 20491 Ostrum Avenue, asked about an environmental impact report on Ostrum Avenue, which is currently on the list of roads for this project. Mr. Hudson suggested that the council give additional thought to the paving of this dead-end road. Dennis Johnson, 197th Street property owner, asked if the gravel road can be tilted to reduce run- off. Mayor Seefeldt replied that yes, the grader operator could make adjustments for this. Lee Eginton, 197th Street property owner, prefers the rural character as it is now. Also, is the paving of 197th inevitable? If the road comes up for paving in the future at a higher cost to residents, maybe it should be included at this time. If paving is not inevitable, then he would prefer to keep it off the paving project. Mayor Seefeldt didn't know this as a definite, as it could be studied with a future project. Mr. Eginton stated that the road had been covered with Dresser trap rock many years ago. This surface did not gulley and turn to clay as the current surface material is doing. Is it possible to go back to this trap rock? Peterson stated that trap rock is more expensive, but lime rock could be an option. Installing new and better drain tile would also help with drainage. Terry Bennett, 19713 Quinnell, asked how shoulders are maintained. Mayor Seefeldt explained that this is done with a shouldering blade on the truck. Craig Christenson, 20661 Quint Avenue, brought up the past history of 205th Street. After the 1998 paving project, the road began to be maintained by the grader and he felt that the run-off problem worsened. The natural crown of the road degraded and water began to flow off both sides of the road. The minimal maintenance of the road seemed to work for many years before this. Dolores Peterson made a motion to delete part of 205th Street from the 2007 Road Project, but include 205th Street from Quinnell to approximately two-feet from Kathleen Wallace's driveway, and to vacate 205th Street that goes over the railroad track to the bottom that meets Quint Avenue. The city should not upgrade the hill that goes to Log House Landing as that is very scenic and believes that the hill should be preserved as that is the history of the city, the beginning of our community. To include 197th Street in the 2007 Road Project from Highway 95 to the top of the hill of 197th Street and delete the hill from the 2007 project as the hill February 7, 2007 Scandia City Council Special Meeting Page 3 should be preserved as that is the history of the city. Neither of these two streets are heavily used and the cost for these two hills to be reconstructed are cost prohibitive and the city would be destroying the history of our community. Donnette Yehle seconded the motion for discussion. Attorney Hebert advised that vacating a road requires a public hearing. This is not on the agenda for this meeting therefore no discussion should begin. An alternative would be to close the road. The council discussed that the form of the motion should be to delete the specific roads and to be very clear on the reasons behind this decision. Councilmember Peterson withdrew the motion. Councilmember Yehle withdrew the second on this motion. Dolores Peterson made a motion to adopt Resolution 02-07-07-01 Ordering Improvement and Preparation of Plans with the amendment to eliminate Quint Avenue South and 205`h Street from Quinnell to east end. Michael Harnetty seconded the motion and motion adopted unanimously. Michael Harnetty made a motion to proceed with an engineering and environmental impact study on Quint Avenue South and 205`h Street from Quinnell to east end as a future project or as a separate project in partnership with the watershed or alternative agency. Dennis Seefeldt seconded the motion and motion adopted unanimously. Kathleen Wallace, 16797 205th Street, thanked the council for their thoughtfulness in considering the historic value of these roads and expressed her appreciation of their high level of involvement. Lee Eginton questioned the assessment to property owners down the hill of 197th Street. Mayor Seefeldt explained that it might be that they receive a partial assessment, but this would be decided at the Assessment Hearing later in 2007. Donnette Yehle made a motion to adjourn. Dolores Peterson seconded the motion and meeting adjourned at 8:20 p.m. Respectfully submitted, ierle/y146_, Brenda Eklund City of Scandia Deputy Clerk 5 �� ) February 13, 2007 A special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following were present: Councilmembers Pete Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff: Administrator Anne Hurlburt. The purpose of the meeting was to interview candidates for various city commissions and committees. The Council reviewed the draft list of interview questions and selected those to be asked of each applicant. Ten minute interviews were conducted with the following committee applicants: Dave Berg Planning Comm./Comp. Plan/Comm. Dev. John Lindell Planning Comm./Comp. Plan Committee Moose Malmquist Comprehensive Plan Committee Rusty Williams Planning Commission Mike White Planning Commission Chris Ness Planning Commission Dan Sandager Retail-Commercial Development Alex Bildeaux Planning Commission Wayne Schmitt Retail-Commercial Development Kevin Nickelson Comprehensive Plan Committee Terry Bennett Retail-Commercial Development Peter Schwarz Comprehensive Plan Committee Arden Johnson Capital Improvement Committee Greg Zauner Comprehensive Plan Committee Bill Havener Capital Imp. /Comp. Plan Jim Van Hoven Cap. Improvement/Comp. Plan Lee Sandager Planning Commission Kim Bakken Planning Comm./Comp. Plan/Comm. Dev. M. Michele McNulty Comprehensive Plan/Park and Recreation Several applicants were not able to be present for the interviews. The Council set a special meeting for 6:00 p.m. on Tuesday, February 20, 2007 to interview remaining candidates. The Council discussed the candidates and directed the Administrator to prepare a draft resolution for consideration at the February 20, 2007 regular meeting, listing appointments and leaving some blanks for the Council to fill during discussion at the meeting. Councilmember appointments to various committees were also discussed. Tentative Council appointments will be incorporated into the draft resolution for approval at the February 20 regular meeting. The meeting adjourned at 11:20 p.m. Respectfully submitted, Anne Hurlburt City Administrator/Clerk b) City of Scandia Treasurer's Report January 31, 2007 Beginning Balance 1/01/07 1,380,765.08 Receipts 90,123.34 Expenditures - 65,078.17 Payroll 39,750.65 104,828.82 Adjustments ACH Debit - 690.45 Ending Balance 1/31/07 1,365,369.15 Submitted by: Colleen Firkus, Treasurer NEW SCANDIA TOWNSHIP 02/14/07 3:33 PM Page 1 Cash Balances Current Period:JANUARY 2007 MTD MTD Current FUND Descr Account Debit Credit Balance CASH GENERAL FUND G 101-10100 $23,489.77 $51,110.65 $151,058.29 ROAD&BRIDGE G 201-10100 $24,457.76 $20,393.25 $25,156.36 FIRE G 202-10100 $8,103.21 $5,358.01 $10,036.31 POLICE G 203-10100 $4,269.62 $0.00 $51,967.68 PARK G 204-10100 $1,274.02 $5,113.55 $30,920.88 SCANDIA COMMUNITY CENTER G 205-10100 $4,773.77 $3,188.29 $29,909.13 WATER SHED G 207-10100 $195.43 $0.00 -$1,345.16 UPTOWN SEWER SYSTEM G 208-10100 $1,602.52 $0.00 $25,898.21 BLACKTOP PROJECT 2002 G 302-10100 $7,413.43 $0.00 $482,333.26 BLACKTOP PROJECT 2004 G 304-10100 $10,248.52 $0.00 $277,262.68 BLACKTOP PROJECT 2007 G 307-10100 $0.00 $0.00 -$180,908.94 FIRE HALUPUBLIC WORKS BOND G 310-10100 $5,862.88 $0.00 $166,229.36 BLACKTOP PROJECT 1997 G 397-10100 $0.00 $0.00 $0.00 BLACKTOP PROJECT 1999 G 399-10100 $0.00 $0.00 $0.00 FIRE HALUPUBLIC WORKS G 401-10100 $0.00 $0.00 $0.00 ROAD IMPROVEMENT,CAP IMPROV G 402-10100 $0.00 $0.00 $0.00 CAPITAL IMPROVEMENTS G 403-10100 $1,844.85 $0.00 $188,604.28 PARK CAPITAL IMPROVEMENTS G 404-10100 $0.00 $0.00 $7,468.59 201 SEWER PROJECT G 602-10100 $670.15 $120.66 $111,003.67 ESCROW G 801-10100 $0.00 $1,000.00 $15,000.00 Total CASH $94,205.93 $86,284.41 $1,390,594.60 CD INVESTMENTS GENERAL FUND G 101-10400 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10400 $0.00 $0.00 $0.00 FIRE G 202-10400 $0.00 $0.00 $0.00 PARK G 204-10400 $0.00 $0.00 $0.00 SCANDIA COMMUNITY CENTER G 205-10400 $0.00 $0.00 $0.00 FIRE HALUPUBLIC WORKS BOND G 310-10400 $0.00 $0.00 $0.00 201 SEWER PROJECT G 602-10400 $0.00 $0.00 $0.00 ESCROW G 801-10400 $0.00 $0.00 $0.00 Total CD INVESTMENTS $0.00 $0.00 $0.00 RESTRIC INVEST ESC GENERAL FUND G 101-10401 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10401 $0.00 $0.00 $0.00 FIRE G 202-10401 $0.00 $0.00 $0.00 PARK G 204-10401 $0.00 $0.00 $0.00 SCANDIA COMMUNITY CENTER G 205-10401 $0.00 $0.00 $0.00 ESCROW G 801-10401 $0.00 $0.00 $0.00 Total RESTRIC INVEST ESC $0.00 $0.00 $0.00 Misc Receivables GENERAL FUND G 101-10425 $0.00 $0.00 $0.00 ROAD&BRIDGE G 201-10425 $0.00 $0.00 $0.00 • c NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 1 Payments Current Period:FEBRUARY 2007 Batch Name 02-20-07 User Dollar Amt $385,973.72 Payments Computer Dollar Amt $385,973.72 $0.00 In Balance Refer 0 AMERIPRIDE LINEN&APPAREL S Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $171.05 Invoice M120275-0107 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $171.05 Refer 0 ANCOM COMMUNICATIONS, INC. _ Cash Payment E 202-42260-220 REPAIRS Warranty Repairs $12.00 Invoice 72184 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $12.00 Refer 0 AVENET, LLC Cash Payment E 101-41000-309 SOFTWARE SUPORT GovOffice License Fee and Service $1,480.00 Invoice 13941 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $1,480.00 Refer 0 BONESTROO ROSENE ANDERLIK _ Cash Payment E 201-43126-303 ENGINEERING FEE General Engineering $625.27 Invoice 139744 Cash Payment E 201-43126-303 ENGINEERING FEE Wyldewood Acres $766.93 Invoice 139745 Cash Payment E 201-43126-303 ENGINEERING FEE Olsen-Sandgren $440.39 Invoice 139743 Cash Payment E 201-43126-303 ENGINEERING FEE 2006 Street Repairs $162.00 Invoice 139752 Cash Payment E 307-43260-303 ENGINEERING FEE 2006 Culvert Replacement $120.17 Invoice 139747 Cash Payment E 201-43126-303 ENGINEERING FEE Wessels Storm Sewer $420.00 Invoice 139748 Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Dev. $759.63 Invoice 139749 Cash Payment E 307-43260-303 ENGINEERING FEE 2007 Street Improvements $37,927.90 Invoice 139750 Cash Payment E 201-43126-303 ENGINEERING FEE German Lake Vistas $2,711.88 Invoice 139751 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $43,934.17 Refer 0 CITY OF FOREST LAKE Cash Payment E 101-49840-435 CABLE TV AGREEME- N Cable Franchise 4th Qtr 2006 $948.61 Invoice 1-25-07 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $948.61 Refer 0 C&B EXCAVATING Cash Payment E 205-41900-383 Pumping&General M-ain Community Center pumping $213.00 Invoice 02-07--07 Cash Payment E 208-43252-383 Pumping&General Main Repairs to Uptown Sewer $535.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $748.00 Refer 0 CONNEXUS ENERGY NEW SCANDIA TOWNSHIP 02/16/07 10:58AM Page 2 Payments Current Period: FEBRUARY 2007 Cash Payment E 201-43126-387 STREET LIGHTING Wylewood Acres Streetlights $64.50 Invoice 1-29-07 Cash Payment E 602-43252-381 UTILITIES 201 Septic $24.48 Invoice Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $7.99 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $96.97 Refer 0 CAPITOL CITY REGIONAL _ Cash Payment E 202-42210-433 DUES Capital City Region Dues $50.00 Invoice 2007-01 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $50.00 Refer 0 CHERI CUNNINGHAM GRAPHIC DE _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Website Admin. $365.00 Invoice 2-1-07 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $365.00 Refer 0 COUNTRY MESSENGER _ Cash Payment E 101-41000-201 LEGAL NOTICES Aeration Notice $10.40 Invoice 123815 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $10.40 Refer 0 DEBI CAMPOBASSO Cash Payment E 204-45200-221 EQUIPMENT SUPPLIES Skating Party supplies $43.56 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $43.56 Refer 0 ECM PUBLISHERS, INC Cash Payment E 101-41000-201 LEGAL NOTICES Public Hearing Notice $20.75 Invoice IT00097650 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 95 $174.30 Invoice IT00098008 Cash Payment E 101-41000-201 LEGAL NOTICES Lombritto Variance $29.05 Invoice IT00098009 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 96 $58.10 Invoice IT00098237 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 97 $232.40 Invoice IT00098247 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 98 $747.00 Invoice IY00098236 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $1,261.60 Refer 0 EKLUND, BRENDA _ Cash Payment E 101-41401-107 MILEAGE 2-8-07 Mileage-Gov.Center $17.80 Invoice Cash Payment E 101-41000-200 OFFICE SUPPLIES Pop for office $6.50 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $24.30 Refer 0 FASTENAL COMPANY Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Drill bit $31.22 Invoice MNTC351321 NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 3 Payments Current Period:FEBRUARY 2007 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $31.22 Refer 0 FARM PLAN Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equip.Supplies $11.21 Invoice S22673 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equip.Supplies $7.52 Invoice 0338172 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equip.Supplies $21.08 Invoice )276482 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Engine oil for shop $562.08 Invoice S22865 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $601.89 Refer 0 FIRE SAFETY USA,INC Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Seven SCBAs and 13 Facepieces $27,680.35 Invoice 14095 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $27,680.35 Refer 0 FOREST LAKE PRINTING INC _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Harnetty Business Cards $33.02 Invoice 8511 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $33.02 Refer 0 FRONTIER _ Cash Payment E 101-41000-321 TELEPHONE City office $322.52 Invoice 6514332274 Cash Payment E 205-41920-381 UTILITIES Annex $54.00 Invoice Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00 Invoice Cash Payment E 101-42400-200 OFFICE SUPPLIES Bldg Inspector $72.21 Invoice 6514335762 Cash Payment E 202-42280-321 TELEPHONE Firehall $122.26 Invoice 6514334383 Cash Payment E 201-43126-321 TELEPHONE Public Works $61.59 Invoice 6514335223 Cash Payment E 204-45201-381 UTILITIES Warming House $66.90 Invoice 6514335266 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $773.48 Refer 0 F X L INC Cash Payment E 101-42000-103 PART-TIME EMPLOYEE Assessor Services $1,500.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $1,500.00 Refer 0 GOPHER STATE ONE-CALL, INC _ Cash Payment E 201-43126-210 MISCELLANEOUS EXP Annual User Fee $100.00 Invoice 7011414 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $5.80 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $105.80 Refer 0 HARDRIVES, INC. NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 4 Payments Current Period: FEBRUARY 2007 Cash Payment E 201-43260-220 REPAIRS 2006 Street Repairs-Payment No.3 $10,264.06 Invoice 02-13-07 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $10,264.06 Refer 0 HARNETTY,MICHAEL Cash Payment E 101-41110-106 MEETINGS Mileage $78.08 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $78.08 Refer 0 HAWKINSON, RONALD K. _ Cash Payment E 205-41900-439 REFUNDS ISSUED Hall Rental Refund $415.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $415.00 Refer 0 HEBERT, WELCH, HUMPHREYS& _ Cash Payment E 101-41600-304 LEGAL FEES Prosecution $902.00 Invoice 14511 Cash Payment E 101-41600-304 LEGAL FEES Legal Services $3,252.25 Invoice 14513 Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Street Improvements $156.00 Invoice 14513 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $4,310.25 Refer 0 HOWELL, SHERI _ Cash Payment E 101-41000-210 MISCELLANEOUS EXP Logo Contest Winner $100.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $100.00 Refer 0 J-CRAFT Cash Payment E 201-43126-221 EQUIPMENT SUPPLI-ES Cable for plow truck $72.27 Invoice 41185 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $72.27 Refer 0 LEAGUE OF MINN CITIES INS TRU Cash Payment E 101-41000-151 WORKER'S COMP IN-S Workers Comp. Final Audit $197.00 Invoice 10378 Cash Payment E 201-43122-151 WORKER'S COMP INS Workers Comp.Final Audit $1,823.00 Invoice Cash Payment E 202-42220-151 WORKER'S COMP INS Workers Comp.Final Audit $444.00 Invoice Cash Payment E 101-41000-210 MISCELLANEOUS EXP Open Meeting Law Coverage $345.00 Invoice 24057 Cash Payment E 201-43126-362 PROPERTY INSURANC Road and Bridge Prop. Ins. $8,552.00 Invoice 24055 Cash Payment E 202-42280-362 PROPERTY INSURANC Fire Prop. Ins. $8,552.00 Invoice 24055 Cash Payment E 101-41000-362 PROPERTY INSURANC City Hall Prop. Ins. $6,018.00 Invoice 24055 Cash Payment E 205-41900-362 PROPERTY INSURANC Comm.Center Prop. Ins. $3,801.00 Invoice 24055 Cash Payment E 204-45201-362 PROPERTY INSURANC Park and Rec. $4,751.00 Invoice 24055 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $34,483.00 • NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 5 Payments Current Period:FEBRUARY 2007 Refer 0 LOFFLER BUSINESS SYSTEMS/LE Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier lease $181.05 Invoice 070207857 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $181.05 Refer 0 CITY OF LAKE ELMO/FIRE DEPT. Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES City portion of 800 MHz grant $9,240.85 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $9,240.85 Refer 0 LAKES AIR HEATING&COOLING Cash Payment E 205-41900-223 BUILDING REPAIR SUP Furnace Repair $119.30 Invoice 1195 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $119.30 Refer 0 LEAGUE OF MINNESOTA CITIES _ _ Cash Payment E 101-41000-110 TRAINING Conference-Yehle $265.00 Invoice 1-000028337 Cash Payment E 101-41000-200 OFFICE SUPPLIES Handbook for MN Cities $60.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $325.00 Refer 0 LUND REFRIGERATION _ Cash Payment E 205-41900-223 BUILDING REPAIR SUP Repairs to kitchen stove $405.73 Invoice 23395 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $405.73 Refer 0 ALCOHOL AND GAMBLING ENF.DI _ Cash Payment E 205-41900-334 LICENSE Consumption and Display Permit $250.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $250.00 Refer 0 METRO AREA MAN.ASSOCIATION _ Cash Payment E 101-41400-433 DUES 2007 Membership Dues $40.00 Invoice 1716 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $40.00 Refer 0 MILBRANDT ENTERPRISE Cash Payment E 205-41900-401 CLEANING Hall Cleaning $1,640.10 Invoice 401-08 Cash Payment E 202-42280-401 CLEANING Firehall Cleaning $298.20 Invoice 404-08 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $1,938.30 Refer 0 MORRISON,JOHN Cash Payment E 204-46101-221 EQUIPMENT SUPPLIES Aerator supplies $17.84 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $17.84 Refer 0 MENARDS-FOREST LAKE Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Shop Supplies $141.96 Invoice 92751 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $141.96 Refer 0 NAPA AUTO PARTS NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 6 Payments Current Period:FEBRUARY 2007 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equip. Supplies $96.76 Invoice 935648 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $96.76 Refer 0 NEOPOST INC. Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Postal machine rental $651.14 Invoice 42865845 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $651.14 Refer 0 NEXTEL COMMUNICATIONS _ Cash Payment E 202-42280-321 TELEPHONE Fire Dept. $144.16 Invoice 721650231-019 Cash Payment E 101-41000-321 TELEPHONE Admin.Cellular $36.07 Invoice 721650231-019 Cash Payment E 201-43126-321 TELEPHONE Public Works Cellular $93.37 Invoice Cash Payment E 201-43126-321 TELEPHONE Public Works Cellular $74.92 Invoice 721650231-019 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $348.52 Refer 0 OLSON'S SEWER SERVICE Cash Payment E 201-43126-210 MISCELLANEOUS EXP Septic pupming-Public Works $137.20 Invoice 69484 Cash Payment E 202-42280-383 Pumping&General Main Septic pumping-Fire $205.80 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $343.00 Refer 0 OFFICE MAX CREDIT PLAN _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Office supplies $32.44 Invoice 02401J0081 Cash Payment E 202-42280-200 OFFICE SUPPLIES Fire:Printer $201.76 Invoice 03748J3561 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $234.20 Refer 0 NCPERS GROUP LIFE INS Cash Payment E 101-41401-133 LIFE INSURANCE EMPL Eklund Life Ins. $16.00 Invoice 1-24-07 Cash Payment E 101-41400-133 LIFE INSURANCE EMPL Huriburt Life Ins. $16.00 Invoice Cash Payment E 101-41510-133 LIFE INSURANCE EMPL Firkus Life Ins. $16.00 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Public Works $32.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $80.00 Refer 0 PETERSON REPAIR& TOWING Cash Payment E 201-43126-220 REPAIRS Repairs to pick-up $191.84 Invoice 5602 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $191.84 Refer 0 PN PRODUCTS, INC Cash Payment E 101-41000-200 OFFICE SUPPLIES Farrington Nameplate $5.33 Invoice 16400 NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 7 Payments Current Period: FEBRUARY 2007 Cash Payment E 101-41000-200 OFFICE SUPPLIES Office hours sign $26.63 Invoice 16365 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $31.96 Refer 0 POSTMASTER _ Cash Payment E 101-41000-200 OFFICE SUPPLIES 2007 Post Office Box Rent $38.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $38.00 Refer 0 PARAGON PRODUCTS OF TAYLO Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Shop supplies $139.94 Invoice 007999 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $139.94 Refer 0 SCHNEIDER,JAMES Cash Payment E 101-42400-103 PART-TIME EMPLOYEE Building Inspector $723.66 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $723.66 Refer 0 SECURITY STATE AGENCY Cash Payment E 205-41900-334 LICENSE Liquor Liability Fireman's Ball $125.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $125.00 Refer 0 FIRE TECH SERVICE, INC - Cash Payment E 202-42260-220 REPAIRS Repairs to Tanker $180.00 Invoice 676 Cash Payment E 202-42260-220 REPAIRS Repairs to 87 Pumper $778.60 Invoice 673 Cash Payment E 202-42260-220 REPAIRS Repairs to 2000 Pumper $842.80 Invoice 677 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $1,801.40 Refer 0 SHERILL REID _ Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-111 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $50.00 Refer 0 SCANDIA STORE _ Cash Payment E 202-42280-342 GENERAL 1/29/07 Fire dinner $181.55 Invoice 2316 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $181.55 Refer 0 SRC,INC _ Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $120.89 Invoice 481 Cash Payment E 202-42280-381 UTILITIES Firehall $32.24 Invoice 132 Cash Payment E 101-41000-430 RECYCLING January Recycling $2,320.50 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $2,473.63 Refer 0 STANDARD TRUCK&AUTO Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Front spring for Sterling truck $747.62 Invoice 323942 NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 8 Payments Current Period: FEBRUARY 2007 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $747.62 Refer 0 SECURITY STATE BANK Cash Payment E 302-47000-601 BOND PRINCIPAL(DEB 2002 Road Bond $195,000.00 Invoice Cash Payment E 302-47000-611 BOND INTEREST 2002 Bond Interest $8,656.25 Invoice Cash Payment E 304-47000-611 BOND INTEREST 2004 Bond Interest $10,920.00 Invoice Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $214,576.25 Refer 0 SCHWAAB,INC _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Notary Stamp $35.93 Invoice 355513 Cash Payment E 101-41000-200 OFFICE SUPPLIES City of Scandia Stamps $274.96 Invoice V22797 Cash Payment E 101-41000-200 OFFICE SUPPLIES City Seal $61.11 Invoice V23077 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $372.00 Refer 0 DRESSER TRAP ROCK, INC - Cash Payment E 201-43126-228 GRAVEL& Sand mix $323.56 Invoice 61053 Cash Payment E 201-43126-228 GRAVEL&SAND Sand mix $312.35 Invoice 61084 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $635.91 Refer 0 TKDA - Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tiller/Zavoral Mine $1,156.44 Invoice 243 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tree Ordinance $360.50 Invoice 244 Cash Payment E 101-41910-112 PROFESSIONAL SERVI US Cellular CUP $176.66 Invoice 245 Cash Payment E 101-41910-112 PROFESSIONAL SERVI German Lake Vistas $1,109.59 Invoice 246 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Rodquist Variance $290.90 Invoice 247 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Rodgers Variance $353.32 Invoice 248 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Andersen Minor Sub. $717.40 Invoice 249 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Sprint Generator CUP $182.04 Invoice 250 Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Services $800.46 Invoice 251 Transaction Date 2/15/2007 SECURITY STATE B 10100 Total $5,147.31 Refer 0 TODD'S HOME CENTER Cash Payment E 201-43126-212 FUEL Fuel $1,496.99 Invoice 1-31-07 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Equipment supplies $97.14 Invoice NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 9 Payments Current Period: FEBRUARY 2007 Cash Payment E 204-45201-221 EQUIPMENT SUPPLIES Ice rink $92.74 Invoice Cash Payment E 202-42220-212 FUEL Fuel $113.39 Invoice Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Equipment supplies $4.25 Invoice Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $1,804.51 Refer 0 WASHINGTON COUNTY RECORDE _ Cash Payment E 101-41000-207 HEARING FEES Recording fee $184.00 Invoice 1469 Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $184.00 Refer 0 WASHINGTON COUNTY Cash Payment E 101-41410-200 OFFICE SUPPLIES AccuVote Maint. Fees $170.00 Invoice 54941 Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $170.00 Refer 0 WASHINGTON CO UNTY PUBLIC W _ Cash Payment E 201-43126-228 GRAVEL&SAND Snow and Ice Control $477.74 Invoice 54831 Cash Payment E 201-43126-228 GRAVEL&SAND Snow and Ice Control $1,064.30 Invoice 54584 Cash Payment E 201-43126-228 GRAVEL&SAND Snow and Ice Control $611.78 Invoice 54585 Cash Payment E 204-45200-221 EQUIPMENT SUPPLIES Goose Lake Courtesy Sign $182.33 Invoice 54585 Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $2,336.15 Refer 0 WASHINGTON COUNTY DEPT PUB _ Cash Payment E 602-43252-386 PUMPING&GENERAL Anderson/Erickson Operation and Mgmt. $340.13 Invoice 1-31-07 Cash Payment E 602-43252-386 PUMPING&GENERAL Bliss Operation and Mgmt. $4,698.88 Invoice Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $5,039.01 Refer 0 WEB ELECTRIC,INC _ Cash Payment E 208-43252-383 Pumping&General Main Uptown sewer repair $139.50 Invoice 1288 Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $139.50 Refer 0 WINNICK SUPPLY, INC Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Shop torch $16.70 Invoice 60841 Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $16.70 Refer 0 XCEL ENERGY _ Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $20.27 Invoice 99995029 Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $274.48 Invoice 99312337 Cash Payment E 202-42280-381 UTILITIES Firehall $1,325.13 Invoice 98461908 NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 10 Payments Current Period: FEBRUARY 2007 Cash Payment E 201-43126-381 UTILITIES Public Works $883.42 Invoice Cash Payment E 205-41900-381 UTILITIES Community Center $1,039.57 Invoice 98646942 Cash Payment E 201-43126-387 STREET LIGHTING Flashing light $38.06 Invoice 98314844 Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $39.90 Invoice 98130439 Cash Payment E 204-45206-381 UTILITIES Ballfield $25.10 Invoice 97831426 Cash Payment E 602-43252-381 UTILITIES Bliss LS 3&4 $7.79 Invoice 97995735 Cash Payment E 201-43126-381 UTILITIES Maintenance garage $65.48 Invoice 98175345 Cash Payment E 205-41920-381 UTILITIES Annex Electric $57.66 Invoice 98134348 Cash Payment E 205-41920-381 UTILITIES Annex Gas $200.80 Invoice 98175405 Cash Payment E 202-42280-381 UTILITIES Fire Siren $3.37 Invoice 96752809 Cash Payment E 204-45201-381 UTILITIES Skating facility $573.82 Invoice 98285173 Cash Payment E 602-43252-381 UTILITIES Bliss LS#1 $19.32 Invoice 302519740 Cash Payment E 201-43126-387 STREET LIGHTING Uptown Streetlights $431.66 Invoice 302785259 Cash Payment E 204-46101-381 UTILITIES Aerator $34.22 Invoice 303682753 Transaction Date 2/16/2007 SECURITY STATE B 10100 Total $5,040.05 NEW SCANDIA TOWNSHIP 02/16/07 10:58 AM Page 11 Payments Current Period: FEBRUARY 2007 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $27,261.12 201 ROAD&BRIDGE $35,211.70 202 FIRE $50,412.71 204 PARK $5,795.50 205 SCANDIA COMMUNITY CENTER $8,613.10 208 UPTOWN SEWER SYSTEM $694.77 302 BLACKTOP PROJECT 2002 $203,656.25 304 BLACKTOP PROJECT 2004 $10,920.00 307 BLACKTOP PROJECT 2007 $38,204.07 602 201 SEWER PROJECT $5,204.50 $385,973.72 Pre-Written Checks $0.00 Checks to be Generated by the Compute $385,973.72 Total $385,973.72 Meeting Date: 2/20/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an extension of the recycling agreement with SRC Incorporated to December 31, 2007. Deadline/ Timeline: The current agreement expired on December 31, 2006 Background: • In March of 2001 New Scandia Township entered into a contract for collecting and disposing of recyclable materials in the Township. The agreement ahs been extended twice. • SRC is willing to extend the agreement at the same contract price that has been in effect since 2001-- $2,320.50 per month. • The contract is within the amount budgeted for 2007 ($30,000.) Grant revenue from Washington County helps offset a portion of this expense. Recommendation: I recommend that the Council approve extending the agreement. Attachments/ • Extension Materials provided: • Original recycling agreement Contact(s): Prepared by: Anne Hurlburt, Administrator (SRC Recycling Contract) Page 1 of 1 02/08/07 EXTENSION OF RECYCLING AGREEMENT BETWEEN CITY OF SCANDIA AND SRC INCORPORATED The undersigned parties to a certain Recycling Agreement dated March 1, 2001, by and between New Scandia Township, now known as the City of Scandia, and SRC Incorporated, 6320 East Viking Boulevard, Wyoming, MN 55092,hereby agree that said Recycling Agreement may be and hereby is extended to December 31, 2007 on the same terms and conditions contained in said Agreement. IN WITNESS WHEREOF, the parties have hereunto set their hands this day of February, 2007. CITY OF SCANDIA SRC INCORPORATED By: By: Dennis D. Seefeldt, Mayor eron Strand, President By: �; :.• MARV ANN BfACHOWIAK Anne Hurlburt Administrator/Clerk •4 NOTARY PUBLIC-MINNESOTA ' ; Sr..? MY COMMISSION EXPIRES !. • JANUARY 31,2012 RECYCLING AGREEMENT THIS AGREEMENT made this 1st day of March, 2001 by and between NEW SCANDIA TOWNSHIP, Scandia, Minnesota (Town) and SRC INCORPORATED, 6320 East Viking Boulevard, Wyoming, MN 55092 (Contractor). WHEREAS, the Town believes it to be necessary and advisable to promote the collection for reuse and recycling of beverage containers, glass, plastic, paper, metal and any and all other materials suitable for reuse or recycling; and WHEREAS, the Contractor is in the business of collecting and disposing of recyclable materials; and WHEREAS, the Town receives funds from Washington County for recycling services and public education related to recycling; and WHEREAS, the Town desires to contract with the Contractor for the purpose of collecting and disposing of recyclable materials; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, it is mutually agreed as follows: 1. Contractor shall provide a curb side pick up service of recyclable materials a minimum of two days each month. Contractor shall provide all labor and equipment required for the receipt and disposal of recyclable materials. 2. The Town shall pay to Contractor, as and for services rendered by it, the sum of $2040.00 per month commencing January 1, 2001 and $2320.50 per month commencing March 1, 2001. This Agreement shall be renewed by mutual agreement entered into 30 days prior to the end of each agreement year. 3. Contractor shall at all times during the term of this Agreement keep in force the following insurance: 1 (a) General liability insurance for bodily injury or property damage to any one person for injuries or damages arising from any one incident in an amount of not less than $1,000,000.00. (b) Worker's Compensation for all employees employed by Contractor in fulfilling its obligations under this Agreement. (c) Motor vehicle liability insurance on any and all vehicles used in connection with this agreement with limits of not less than $1,000,000.00. A certificate of insurance evidencing this insurance coverage must be provided to the Town before the effective date of this Agreement. 4. All recyclable materials received by Contractor shall become the property of Contractor and Contractor shall dispose of same in accord with all government regulations and shall not permit the recyclable materials to become a nuisance to the Town. 5. Contractor shall prepare and submit semi-annual recycling reports to the Town. The report covering the period January 1 to June 30 in each year shall be due by July 15 and the report covering the period from July 1 to December 31 in each year shall be due by January 15 of the following year. 6. Contractor shall defend, indemnify and hold harmless the Town and Washington County and their officers, employees and agents against any and all liability, loss, cost, damages and expenses which the Town and Washington County and their officers, employees and agents may hereafter sustain, incur or be required to pay arising out of the Contractor's performance or failure to adequately perform its obligations pursuant to this Agreement. 7. Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint venture with the Town. No tenure or any rights of benefits, including worker's compensation, unemployment insurance, medical care, sick leave, vacation leave, severance pay, PERA or other benefits available to Town employees shall accrue to Contractor or employees of the Contractor performing services under this Agreement. 8. During the performance of this Agreement, Contractor shall not, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed or national origin, exclude any person from full employment rights in, participation in, be denied the 2 benefits of, or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. 9. It is understood and agreed that the entire Agreement between the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. Any material alterations, variations, modifications, or waivers or provisions of this Agreement shall be valid only when they have been reduced to writing as an amendment and signed by the parties. The term of this Agreement shall be January 1, 2001 to December 31, 2001. IN WITNESS WHEREOF, the parties have hereunto set their hands this day of March, 2001. NEW SCANDIA TOWNSHIP SRC INCORPORATED By: By: Dennis D. Seefeldt, Chairman Cameron Strand, President By: Dolores Peterson, Clerk 3 Meeting Date: 2/20/2007 Agenda Item: , `, e) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Pay Request No. 3 to Hardrives for 2006 Street Repairs Deadline/ Timeline: N/A Background: • Most work is complete. • Payment is $10,264.06. • $8,000 retainage will remain after this payment. Recommendation: Approve payment. Attachments/ • Pay Request No. 3 Materials provided: Contact(s): Tom Peterson, Bonestroo Rosene Anderlik 651-604-4868 Prepared by: Anne Hurlburt, Administrator (2006 road repairs payment 3) Page 1 of 1 02/12/07 IABonestrooRos Owner: City of Scandia, 14727 209th St., P. O. Box 128, Scandia, MN 55073 Date: February 12, 2007 0 Ane For Period: 10/13/2006 to 2/12/2007 Request No: 3 Anderlrlik& Associates Contractor: Hardrives Inc., 14475 Quiram Dr., Rogers, MN 55374 Engineers&Architects CONTRACTOR'S REQUEST FOR PAYMENT 2006 STREET REPAIRS BRA FILE NO. 000568-06129-0 SUMMARY 1 Original Contract Amount $ 252,810.00 2 Change Order-Addition $ 3,235.00 3 Change Order-Deduction $ 0.00 4 Revised Contract Amount $ 256,045.00 5 Value Completed to Date $ 279,933.20 6 Material on Hand $ 0.00 7 Amount Earned $ 279,933.20 8 Less Retainage 8,000.00 $ 8,000.00 9 Subtotal $ 271,933.20 10 Less Amount Paid Previously $ 261,669.14 11 Liquidated damages- $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3 $ 10,264.06 Recommended for Approval by: BONESTROO, ROSENE,ANDERLIK&ASSOCIATES, INC. Approved by actor: Approved by Owner: HARDRI S NC. CITY OF SCANDIA Specified Contract Completion Date: Date: 56806129RE03.xis Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS 1 5000.00 0.1 1 $5,000.00 2 TRAFFIC CONTROL LS 1 1700 00 0.1 1 $1,700.00 3 SILT FENCE, REGULAR LF 100 2.50 $0 00 4 REMOVE CMP CULVERT LF 140 10.25 268 $2,747.00 5 REMOVE BITUMINOUS PAVEMENT SY 800 2.75 745 $2.048.75 6 REMOVE CONCRETE PAVEMENT SY 6 25.50 7.8 $198.90 7 SAWING BITUMINOUS PAVEMENT LF 230 3.00 320 $960.00 8 SAWING CONCRETE PAVEMENT LF 30 6.00 26 $156.00 9 SELECT GRANULAR BORROW(CV) CY 300 17.00 202 $3,434 00 10 COMMON EXCAVATION CY 500 11.00 530 $5,830.00 11 DITCH EXCAVATION LF 225 10.25 189 $1,937.25 12 GEOTEXTILE FABRIC, TYPE V SY 800 1.25 800 $1,000.00 13 SUBGRADE PREPARATION SY 800 0.70 800 $560.00 14 24"RCP STORM SEWER, CLASS 4 LF 16 72.00 56 $4.032.00 15 18"RCP STORM SEWER, CLASS 5 LF 24 72.00 48 $3,456.00 16 15"RCP STORM SEWER, CLASS 5 LF 56 71.00 72 $5,112.00 17 24"FLARED END SECTION, INCLUDING TRASH GUARD EA 2 875.00 4 $3,500.00 18 18"FLARED END SECTION, INCLUDING TRASH GUARD EA 1 875.00 1 $875.00 19 15"FLARED END SECTION, INCLUDING TRASH GUARD EA 2 875.00 4 $3,500.00 20 CLASS III RANDOM RIPRAP CY 20 111.00 36 $3,996.00 21 4"PERFORATED POLYETHYLENE PIPE LF 240 11.50 250 $2,875.00 22 AGGREGATE BASE, CLASS 5 TN 405 12.00 318 5 743.28 $8,919.36 23 AGGREGATE SHOULDERING, LIME ROCK TN 350 18.25 185.58 $3,386.84 24 DRIVEWAY AGGREGATE TN 40 19.30 14.2 $274.06 25 TYPE LV NON-WEARING COURSE MIXTURE TN 975 46.50 979.69 $45,555.59 26 TYPE LV WEARING COURSE MIXTURE TN 1850 45.90 1897 $87,072.30 27 PATCH BITUMINOUS STREET SY 3000 16.75 3875 $64,906.25 28 RECLAIM BITUMINOUS PAVEMENT SY 7000 1.35 6967 $9,405 45 29 BITUMINOUS MATERIAL FOR TACK COAT GAL 950 1.50 1200 $1,800.00 30 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 120 14.00 126 $1,764.00 31 CONCRETE FLUME EA 1 551.00 1 $551.00 32 MILL BITUMINOUS PAVEMENT, 1'WIDE LF 250 3.85 321 $1,235.85 33 SEEDING, MIX 70A AC 1 1653.00 0.37 $611.61 34 TOPSOIL BORROW(LV) CY 125 18.25 84 $1,533.00 TOTAL BASE BID: $279,933.20 TOTAL BASE BID: $279,933.20 TOTAL WORK COMPLETED TO DATE $279,933.20 56806129REQ3 xls PROJECT PAYMENT STATUS OWNER CITY OF SCANDIA BRA FILE NO. 000568-06129-0 CONTRACTOR HARDRIVES INC. CHANGE ORDERS No. Date Description Amount 1 9/1/2005 This Change Order provides for additional work on this project at $3,235.00 the City's request. See Change Order. Total Change Orders $3,235 00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 06/01/2006 07/26/06 155,268.06 8,172.00 163,440.06 2 07/27/2006 10/12/06 106,401.08 13,772.06 275,441.20 3 10/13/2006 02/12/07 10,264.06 8,000.00 279,933.20 Material on Hand Total Payment to Date $271,933.20 Original Contract $252,810.00 Retainage Pay No. 3 8,000.00 Change Orders $3,235.00 Total Amount Earned $279,933.20 Revised Contract $256,045.00 56806129REQ3 xls Meeting Date: 2/20/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia,MN 55073 (651) 433-2274 Action Requested: Hold a public hearing and adopt an ordinance establishing liquor license fees (Ordinance No. 99) Deadline/Timeline: Current license expire at the end of March, and fees should be established soon so the licensing process may proceed. Background: • Ordinance No. 93, adopted January 2, 2007 set the regulations for liquor in the city. • Fees for liquor licensing must be set by ordinance, after a public hearing with at least 30 days written notice to license holders. That notice was given on January 3, 2007. No response or comments have been received as of the date of this report. • The proposed liquor license fees are, with a few exceptions where state law limits the city's license fee, the same as the fee that has been charged by Washington County. • The initial license period for all licensees will be nine months (April 1, 2007 through December 31, 2007) so the fees will be prorated for 2007. Recommendation: I recommend that the Council hold the hearing,make any changes desired, and adopt the ordinance. Attachments/ • Draft ordinance. Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (liquor license fees) Page 1 of 1 02/12/07 CITY OF SCANDIA ORDINANCE NO.: 99 AN ORDINANCE ESTABLISHING FEES FOR LIQUOR LICENSES FOR THE CITY OF SCANDIA The City Council of the City of Scandia, Washington County; Minnesota hereby ordains: Liquor license fees for the City of Scandia shall be as follows'. Type of License Fee (A) 3.2 percent Malt Liquor On-Sale, Annual $150 (B) 3.2 percent Malt Liquor Off-Sale, Annual $50 (C) Temporary 3.2 percent Malt Liquor ix $25 (D) Off-Sale Intoxicating Liquor, Annual v $100 (E.1) On-Sale Intoxicating Liquor, Annual $2,000 (E.2) Annual Intoxicating Liquoale, Club License,maximum• $2,000 or as provided by M.S. Ch. 340A (F) Sunday On-Sale Intoxicating Liquor Annual $200 (G) Combination On-Sale/Off-Salelnto scat g1L�iquor,Annual $2,500 H Temporary On-Sale Intoxicatinguor ( ) p rY � � $50 (I) On Sale•Wine, Annual $500 (J) One-Day Consumption and Display Permit,Non-Profit $25 (K) Consumption and Display Permit,Re i1ar $250 °Trio ti2ation Fee If conducted within the State of Minnesota: $500 If conducted outside the State of Minnesota,the actual costs $10 will be charged not to exceed: ,000 Passed and adopted by the City Council of the City of Scandia this 20th day of February, 2007. Dennis D. Seefeldt, Mayor ATTEST: Anne Hurlburt, Clerk/Administrator 4 Meeting Date: 2/20/2007 Agenda Item: l F , a) i ) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Review and approve the attached "Duties and Functions, Scandia Park and Recreation Committee" Deadline/ Timeline: Background: • This document was drafted based on discussions at the January Park and Recreation Committee meeting, and reviewed and edited by a City Council committee(Harnetty& Crum)before being discussed at the January 16 City Council Meeting. The Council directed that the document be sent to the Committee for review before formal approval by the Council. • The Park and Recreation Committee reviewed the document at its February 5, 2007 meeting. They altered the draft document by defining certain of their responsibilities as "primary", and others as "secondary." It is now ready for final Council review and approval. Recommendation: I recommend that the Council review and approve the attached document. Attachments/ • "Duties and Functions, Scandia Park and Recreation Committee" Materials provided: dated February 20, 2007 Contact(s): Prepared by: Anne Hurlburt, Administrator (park and rec duties and functions+) Page 1 of 1 02/09/07 Duties and Functions Scandia Park and Recreation Committee For City Council Approval February 20, 2007 The Park and Recreation Committee has requested guidance from the City Council regarding their specific functions and responsibilities in fulfilling their mission of advising the Council on all matters relating to a park and recreation program in the city. This document will clarify the Council's expectations. =' The Park and Recreation Committee, as with all advisory commiflee established by the Council, serves in an advisory capacity only. The Committee has no authority o act on its own, to expend city funds, or to obligate the city in any way. All activities or expenditur `equire prior approval by the City Council. Staff will attend Committee meetings,provide information and assist with coordination between the Council and the Committee. The Comm�ee exercises no authority over staff. The Park and Recreation committee may wish to appoint subcommittees from time to time. Creation of subcommittees with members other than the Cou�iicl-appointed committee members, will require approval by the City Council'.; '; - '414.% The primary functions of the Park and Recreation Committee are Function ."_`Role/Responsibility "" Long-range planning •'Participate in\developing the parks,trails, open space and ' ;,. recreation element of the city's Comprehensive Plan f • Participate in additional planning projects stemming from the plan(Le. trail;planning projects) Park development ; •` , } Create master-plans for all city parks and open spaces, subject to review and approval by the city council \ • Plan and execute parks development projects if approved by t the council Capital improvement t, i • Committee representatives participate in the capital planning ��, improvements programming process ` • Make recommendations on expenditures from the Park Development Fund (park dedication fees) • Review and comment on all improvements to city parks and open spaces. Function Role/Responsibility Review of development • Review and comment on major subdivision applications for plans conformance with the parks plan • Make recommendations concerning dedication of land or cash in lieu for new developments Coordination with other • Monitor activities of other park and recreation agencies parks agencies (Washington County, State of Minnesota) affecting Scandia. Make recommendations to ensure coordination and cooperation with their plans and pfograms. The secondary functions of the Park and Recreation Committee are. / - . Function Role/Responsibility`" Recreation programs • Review and conent on programs developed by the recreation coordinator, .. • • Receive and review rikrt from the recreation coordinator at the end of the season, dmake recommendations to the counc`1 for any changes. 1 :, • Sugges ne recreation progranfsfor'consideration by the council " ° Special events • Make recoamericlationSiMie city's participation in the annual Taco haze celebration • Plan and execute the winter festival event with Council F approval Facilityoperations :" r :„ p Review and comment on proposed changes in operating maintenance and use policy or procedures as requested by the council policies) • Recommend new policies and procedures to the Council • Annual budget • Review and comment on the draft parks budget prior to adoption by the city council Meeting Date: 2/20/2007 Agenda Item: i �,� ) 2-) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Receive report from the Park and Recreation Committee and consider the following recommendations concerning"Old Lions Park": • Approve concept plan dated October 13, 2006 • Consider renaming the park"Lilleskogen"(Swedish for"the little forest") • Set a public hearing to vacate the rights-of-way within the park boundary • Approve completion of a final survey and wetland delineation of the park property. Deadline/ Timeline: If the Council directs, a hearing to consider the right-of-way vacation could be held as early as the March 20, 2007 regular meeting. Background: • In 2006, the Park and Recreation Committee worked with the University of Minnesota Design Center to develop three options for the park, which were reviewed by the public at the annual Taco Daze festival and at later Park Committee meetings. The final plan is the result of comments made on these options. • The Committee has recommended a new name to avoid confusion with the"New" Lions Park. The recommended new name would reflect the Swedish heritage of the community and the intent that this would be a passive recreation area near the town center. • The Committee has also recommended that the Council vacate the existing platted roads within the park boundary(see sketch attached.) They recommend that the right-of-way of 1st Avenue from Olinda Trail to the park boundary be retained as a possible future pedestrian access to the park. • Lastly, the Committee recommends that the Council approve completion of a wetland delineation and final survey of the park, after the right-of-way vacation has been completed. • The memorandum lists additional steps for development of the park. As the plans are further refined, the Committee will also develop cost estimates for each step, to be used in the city's capital improvement planning process. Page 1 of 2 02/12/07 Recommendation: I recommend that the Council receive the report and take action on any of the recommendations as you deem appropriate at this time. Any costs incurred for the proposed vacation and surveys could be funded from the Park Development Fund. Attachments/ • Memorandum from Park and Recreation Committee Materials provided: • Concept Plan • Sketch showing proposed right-of-way vacation Contact(s): Dave Smith, 651 433-5018 Prepared by: Anne Hurlburt, Administrator (Old Lions Park Plans) Page 2 of 2 02/12/07 Memorandum To: Scandia City Council From: City of Scandia Park and Recreation Committee Subject: Implementation Plan for Old Lions Park The Scandia Park and Recreation Subcommittee proposes the following Implementation Plan for the Old Lions Park, located at the junctions of State Highway 97 and Oakhill Road, and suggests it be submitted for formal adoption by the City Council in early 2007. Our Implementation Plan recommends the following steps: 2007 Actions • Spring 2007 1. Preliminary Plan Adoption. The P&R Committee recommends the Council adopt as a preliminary plan, the final plan prepared by the University of Minnesota Design Center. This plan was the result of comments made on three options prepared by the University and presented for public comment at the Taco Daze Festival and the subsequent deliberations of the P&R Committee. While more detailed planning will be needed for implementation, having a general vision will guide the balance of the implementation over the next few years. 2. Name. We recommend that the Council adopt a new name for the Old Lions Park and that the City erect suitable signage identifying the area as a public park, similar to signage at existing City facilities. The Lions have indicated they would like this due to the confusion with the New Lions Park. The P&R Committee believes that the Park should be renamed to Lilleskogen. Lilleskogen is a Swedish word for "the little forest", and we believe renaming the Park carries on the Swedish Heritage of which Scandia is so proud and reflects the intent that this would be a passive recreation area near the town center. 3. Interior Road Vacation. We recommend the Council act to vacate the existing plated roads within the Park boundaries and identify the connection from the Park to Olinda Trail as a pedestrian access only. Vacation appears appropriate for all of 3rd. Street and part of 1st. Ave.,please refer to attached map for details. • Spring—Summer 2007 4. Survey and Wetland Delineation. We recommend that the Council approve a completion of the final survey. This should be done after the vacation, to reflect the vacation. At the time of final survey, we also request the Council order the wetland located within the Park to be delineated and depicted on the survey, either by the Scandia City Engineer or by Jason Husveth of Critical Connections Ecological Services, located here in Scandia. This must be completed to determine if the 1 wetland qualifies for vegetative restoration and /or hydrologic restoration credits, and as a precursor to more detailed planning. • Spring- Fall 2007 5. Vegetation Removal and Trail Lay Out. The City may proceed with thinning, trimming and removal of unwanted species of vegetation, (very likely volunteer labor i.e. Boy scouts, etc., will help in this endeavor). Coinciding with this work the trail system can be correctly laid out within the Park. Again, volunteer labor can likely improve the trails in the correct alignment. This work could occur in the Summer and Fall of 2007. 6. Wetland Restoration. After wetland delineation then the wetland can be restored, (grant money may be available to help the City with costs of wetland restoration.). We request the Council approve development of a restoration plan for the wetland and again hire either the City Engineer or Critical Connections Ecological Services to prepare such a plan. We also request the City authorize the City Manager, working with the consultant and the P&R Committee, to seek grants for the restoration. Our goal would be to accomplish the restoration in the summer of 2007. This may require City funding if no grants or credit purchaser can be found 2008 or 2009 Actions. 7. Formalized Park Plan. In early 2008, the P&R Committee recommends the Council approves hiring a suitable consultant to prepare a formal plan to be the basis for capital improvements beyond the wetland restoration. We would propose that this be reviewed and recommended to the Council in May or June of 2008, with Council adoption thereafter. 8. Capital Improvements. After the above has taken place the Park will be ready to be planted with native vegetation, the trails suitably improved and surfaced (some hard surface for handicapped access would be appropriate given the elderly use), and the wetland viewing platform constructed. These would be priority actions and we would urge the Council to consider them for engineering in 2008 and implementation in 2009. Appropriate signage showing interesting vegetation and wildlife would be part of the formal trail improvements, keeping in mind that this Park will be utilized by students from the Scandia Elementary School located nearby. Also benches of sufficient material and constructed to avoid vandalism will be installed,(it may be appropriate for interested Scandia citizens to donate benches and their gift to the City so noted by a marker indicating the name of the person who donated the bench, this is being done in many places especially along the Gateway Trail). 2 9. Parking Improvements. Finally the parking area can be suitable constructed surfaced with permeable concrete pavers and, if determined necessary, lights installed around the parking lot. The P&R Committee believes that the above recommendations can be done on a yearly basis, of course, depending on funding, but with a start in 2007 to demonstrate the ability of the City after incorporation to benefit Parks in the community. The Mayor and City Council may wish the above suggestions be more fully and formally completed by a professional experienced in Park development, and the P&R Committee would be pleased to work with the Council and any consultant on further planning and implementation. fb.us.1 694743.02 3 Lions Park : Open Space Options Environmental Education and Universal Design Scandia , MN Design Features This option creates a community park that can be enjoyed by those ` _ A. Entrance sign visible along Highway of all ages.The existing trail system is enhanced and used to d 97 and Oakhill Road create a main looped path through the park.The butterfly garden B. Pine plantings to be restored to and children's play area are visible from the adjacent roads, O woodland inl future enhancing the visibility of the park.The park is accessible to users C.Maintained lawn around the outdoor of various abilities and needs. Paved trails and a parking lot with . classroom for informal play or accessible stalls allow people of various abilities to enjoy the park. activities •,,f• . T^lir {0 D.Outdoor classroom on a platform 1+ 0 Q ' E.Boardwalk trails through wetland • 3 m . _ 4. r G F. Restored wetland ''" IS', G.Open meadow with scattered trees � - H. Picnic area with lights and colorful - .: butterfly garden near parking lot - + *3 f(�W,, I. Wildlife viewing platform • Y ^( J.Woodland 1 Q K. Paved woodland walk with*. } L educational signage ' .• ` L.Trail connecting park to surrounding tAi. '`: t N,, ",.*-? neighborhood,marked with signage • .._�, �° . M. Benches create a resting spot along r5 �" the path(yellow boxes) N.Zebra or ladder crossings connect the park to the sidewalk across street • ,,,*,,;, • • _ r The images above illustrate how combining educational opportunities with universal design can make 'a ''w• „ a place accessible and enjoyable for people of various abilities.Top left:A paved trail through a natural area creates a safe and usable path for people in wheelchairs,motorized carts,or people that have N difficulty walking.Bottom left:Benches along a trail allow places for resting and enjoying the outdoors. 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IABA962nESPeHNOM,P D Box 6 — ' ' — •"'RDTECTEDWATERCOURSE NORTH II50228II.11=113W7201 .g *' 1 0 —*+ - 9APLASTOPDATED:A,A3g2005 SNnmr,Almada 550V O6 '''AL DCNIAARY r _ ' . �04306N5 PARR:. .AAY --yy (aoor�. � Y.,...slay...mn.us SCALE:1Fch-150 bet 1I ■� — — AC)ADDITIONAL CHANGES HAVE BEEN REPORTED TO DATE 1 Nxw m woshoryron.mn.0 17767....711 1■• - I P-I 1 I ,. DATE OF CONTOURS:Appt2000 DATE OF PHOTOGRAPHY:APR.2005 £� kit -11 - c�-f 4 W l 5+ Ave-. # 3rd Si-.A.7 Fropbsed 4 l,e JO Ca:ed Meeting Date: 2/20/2007 Agenda Item: �, 4) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriffs office. • Deputy Chris Howard will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 1/01/07 to 1/31/07 Materials provided: • Contract ICR's report, 1/01/07 to 1/31/07 Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 02/12/07 SC ALCOPFR$ PF Citations by City Rpt QIJS Page 1 2/01/07 5:26: 58 Washington County Sheriff's office CITATIONS BY CITY REPORT City Selected: NEW SCANDIA TWP**USE SCAN From Date: 1/01/2007 To: 1/31/2007 NEW SCANDIA TWP**USE SCAN offense Offense Location Citation # Date Time 1/02/2007 0720 ST CROIX TR / O'BRIEN TR 5W358835 Statute 169 14 SPEED 70/55 1/02/2007 1125 MANNING / MAYBERRY SW368045 Statute 169 14 SPEED 74/55 1/02/2007 1152 SCANDIA TR / ST CROIX Sw368046 Statute 169 791 2A NO PROOF OF INSURANCE 1/02/2007 1630 HWYH 95 / 97 87996 Statute SPEED Total for City: NEW SCANDIA TWP''USE SCAN 4 END OF REPORT :;•• Page 1 autocitation jan 2007 PF Citations by City Rpt AMSANDE Page 1 2/08/07 16:25:08 Washington County Sheriff's Office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 1/01/2007 To: 1/31/2007 SCANDIA Offense offense Location Citation # Date Time 1/04/2007 1302 OLINDA TR & PILAR RD SW368047 Statute 169 14 SPEED 73/55 1/05/2007 1123 SCANDIA TR & LOFTON SW368048 Statute 169 791 2A NO PROOF INSURANCE 1/05/2007 1410 SCANDIA & ODELL Sw368049 Statute 171 11 WRONG ADDRESS ON DL 1/08/2007 1043 ST CROIX TR & 22700 BLOCK SW368050 Statute 169 686 1 NO SEATBELT 1/09/2007 1157 ST CROIX TR & 22700 BLK SW368052 Statute 169 14 SPEED 72/55 1/09/2007 1250 SCANDIA TR & OLINDA TR SW368053 Statute 169 797 3 NO INSURANCE 1/12/2007 1010 MANNING & 8000 BLOCK SW368054 Statute 169 79 FDCR 10/06 1/12/2007 1115 ST CROIX TR & 22700 BLOCK SW368055 Statute 169 14 SPEED 70/55 1/12/2007 1122 ST CROIX TR & SCANDIA TR SW368056 Statute 169 686 1 NO SEATBELT 1/12/2007 1122 ST CROIX TR & SCANDIA TR SW368057 Statute 169 686 1 NO SEATBELT 1/12/2007 1142 ST CROIX TR / 21600 BLOCK Sw368058 Statute 169 797 3 NO INSURANCE 1/13/2007 0214 22560 MANNING TRAIL SW352975 Statute MINOR CONSUMPTION 1/17/2007 1442 SCANDIA TR / OZARK AV sw368059 Statute 169 18 7 IMPROPER LANE CHANGE 1/22/2007 1406 SCANDIA TR & NOVAK SW358841 Statute 171 24 DAS 1/22/2007 1026 ST CROIX TR & 22700 SW368060 Statute 169 686 1 NO SEATBELT PF Citations by City Rpt AMSANDE Page 2 2/08/07 16:25:08 Washington County Sheriff's Office Page 1 autocitation jan 2007 CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 1/01/2007 To: 1/31/2007 Offense Offense Location Citation # Date Time 1/22/2007 1100 ST CROIX TR / 122700 BLOCK OF 85992 Statute SPEED 1/26/2007 1008 SCANDIA TR & 12000 BLK Sw358842 Statute 169 14 SPEED 69/55 1/26/2007 1453 ST CROIX TR/OBRIEN TR SW358843 Statute 169 797 3 NO INSURANCE 1/29/2007 1136 MANNING TR & 21900 BLK SW358844 Statute 169 14 SPEED 78/55 1/29/2007 1401 SCANDIA TR & 14350 BLK Sw358845 Statute 169 14 SPEED 69/50 1/30/2007 1055 19000 BLK MANNING Sw353938 Statute 169 14 SPEED 74/55 1/31/2007 1034 ST CROIX TR & 22700 BLK SW358846 Statute 169 14 SPEED 73/55 1/31/2007 1056 ST CROIX TR & SCANDIA SW358847 Statute 169 686 1 NO SEATBELT 1/31/2007 1056 ST CROIX TR & SCANDIA TR SW358848 Statute 169 686 1 NO SEATBELT Total for City: SCANDIA 24 ** END OF REPORT ** Page 2 CJBWPFR$ PRT CONTRACT ICR REPORT AMSANDE Page 1 2/08/07 16:25:08 Washington County Sheriff's Office CONTRACT ICR' S Contract Report for SCANDIA For the Period 1/01/07 To 1/31/07 Date Time ICR # ID# Street Name Complaint 1/01/07 1:11:25 107000005 0190 OZARK AV MEDICAL 1/01/07 13:40:31 107000067 0156 OLINDA TR CAR DEER ACCIDENT 1/02/07 7:36:02 107000128 0112 ST CROIX TR CITE#SW358835-SPEED 70/55, POI 1/02/07 11:30:38 107000152 0156 MANNING TR TRAFFIC-CITE SW368045 SPEED 74 1/02/07 12:00:20 107000160 0156 SCANDIA TR TRAFFIC-CITE SW368046 NO POI 1/02/07 16:37: 56 107000208 0111 ST CROIX TR TRAFFIC- W/W 87996 SPEED 1/02/07 16:43:09 107000209 0111 235TH ST DIRECTED PATROL-LASER-SPEED 1/03/07 13:09:22 107000329 0115 MAYBERRY TR HARRASSING COMMUNICATIONS REF 1/03/07 17:11:33 107000373 0149 ST CROIX TR FAMILY DISPUTE 1/03/07 20: 51:12 107000391 0127 OAKHILL CT MEDICAL 1/04/07 10:55:31 107000474 0100 MAYBERRY TR PANIC ALARM *CANCELLED BE 1/04/07 11:42:08 107000479 0156 ORWELL AV SUSP ACTIVITY 1/04/07 13:07:03 107000492 0156 OLINDA TR TRAFFIC-CITE SW368047 SPEED 73 1/04/07 14:24:37 107000497 0156 SCANDIA TR DIRECTED PATROL SPEED/25MIN/NO 1/05/07 9:20:35 107000569 0175 236TH ST VEH ROLLOVER ***ACCIDENT R 1/05/07 11:30:39 107000616 0156 SCANDIA TR TRAFFIC-CITE 5W368048 NO POI 1/05/07 14:09:48 107000638 0100 SCANDIA TR RECEIPT# 070000017 1/05/07 14:13:34 107000639 0156 SCANDIA TR TRAFFIC-CITE 5W368049 FAIL TO 1/05/07 17:18:57 107000663 0127 OLINDA TR 911 HANG UP 1/06/07 0: 56:33 107000683 0190 SCANDIA TR B CARD VIOLATION/DWI ARREST-2N 1/06/07 7: 57:34 107000700 0192 OLINDA TR ALARM 1/06/07 10:18:06 107000707 0192 MAYBERRY TR INFORMATIONAL LOST DOG 1/06/07 10:45:41 107000713 0192 OLINDA TR 911 HANG UP 1/06/07 11:19:12 107000717 0192 180TH ST PROPERTY RETRIEVAL 1/06/07 15:24:37 107000733 0158 OAKHILL RD PROPERTY DAMAGE ACCIDENT 1/06/07 22:28:50 107000745 0158 MANNING TR AUD ALARM 1/07/07 12:13:23 107000759 0112 218TH ST ANIMAL CONCERN 1/07/07 15:00:30 107000768 0158 240TH ST MEDICAL 1/07/07 16:07:24 107000773 0158 SCANDIA TR ALARM **CANCEL 1/08/07 10:45:48 107000843 0156 ST CROIX TR TRAFFIC-CITE 5W368050 NO SEATB 1/08/07 10: 53:08 107000846 0156 MANNING TR GAS DRIVE OFF 1/08/07 12:00:29 107000852 0156 205TH ST PROPERTY DAMAGE ACCIDENT H & R 1/08/07 12:13:36 107000854 0156 OLINDA TR TRAFFIC-CITE SW368051 SPEED 68 1/08/07 17: 51:36 107000897 0131 OLINDA TR PUBLIC PRESENTATION 1/08/07 18: 52:40 107000901 0131 OAKHILL RD ACCIDENT 1/09/07 8:37:25 107000934 0160 QUINNELL AV BURG ALARM 1/09/07 11:59:32 107000959 0156 ST CROIX TR TRAFFIC-CITE SW368052 SPEED 72 1/09/07 14:11:04 107000990 0156 SCANDIA TR TRAFFIC-CITE SW368053 NO INSUR 1/09/07 19:16:32 107001016 0187 QUALITY TR 911 ABANDONED 1/10/07 12:15:41 107001057 0100 LARKSPUR AV STOLEN VEHICLE REPORT 1/10/07 15:19:56 107001075 0156 PENFIELD AV ANIMAL CONCERN 1/10/07 16:05:08 107001079 0156 OAKHILL RD MEDICAL 1/10/07 16: 56:46 107001086 0100 SCANDIA TR 1/10/07 18:06:13 107001094 0195 MANNING TR ROAD RAGE **COMP DO 1/11/07 7:03:21 107001122 0175 OLINDA TR INJURED DEER 1/11/07 9:11:52 107001140 0110 MANNING TR PROPERTY DAMAGE ACCIDENT 1/11/07 12:43:39 107001166 209TH ST WARRANT / WCSO / 1/12/07 8:44:40 107001258 209TH ST WARRANT / WCSO / K706007833 1/12/07 8: 53:00 107001261 209TH ST WARRANT / WCSO / 1/12/07 9:18:28 107001265 209TH ST WARRANT / WCSO / K706007833 1/12/07 10:22:44 107001283 0156 MANNING TR TRAFFIC-CITE SW368054 FDCR OCT 1/12/07 10:45:06 107001285 0156 ST CROIX TR DIRECTED PATROL SPEED/30 MINUT PRT CONTRACT ICR REPORT AMSANDE Page 2 2/08/07 16:25:08 Page 1 CJBWPFR$ Washington County Sheriff's Office CONTRACT ICR' S Contract Report for SCANDIA For the Period 1/01/07 To 1/31/07 Date Time ICR # ID# Street Name Complaint 1/12/07 11:21:13 107001293 0156 ST CROIX TR TRAFFIC-CITE Sw368055 SPEED 70 1/12/07 11:33:05 107001296 0156 ST CROIX TR TRAFFIC-CITE Sw368056 AND SW36 1/12/07 11:57:02 107001298 0156 ST CROIX TR TRAFFIC-CITE SW368058 NO INSUR 1/12/07 13:24: 50 107001312 0175 MANNING TR GAS DRIVE OFF 1/12/07 15:29:18 107001321 0156 MAYBERRY TR TRAFFIC ARREST-CANC IPS 1/13/07 1:48:42 107001360 0183 MANNING TR SUSP ACTIVITY/NOISE COMPLAINT 1/13/07 12: 55:14 107001386 0175 SCANDIA TR ABANDONED VEHICLE 1/13/07 21:48:08 107001423 0158 NOVAK AV FIRE 1/14/07 13:59:52 107001463 0100 HWY 97 DK DRIVER 1/14/07 21:03:55 107001487 0158 MEADOWBROOK AV 1050 REPORT 1/15/07 8:20:17 107001526 0112 MANNING TR MEDICAL 1/15/07 8:48:14 107001529 0112 PILAR RD DEER PERMIT 1/15/07 11:00:18 107001540 0156 OAKHILL LN MEDICAL 1/15/07 11:19:45 107001542 0156 MANNING TR GAS DRIVE OFF 1/15/07 19: 58:01 107001577 0158 OLINDA TR FIRE 1/15/07 21:03:06 107001579 0158 230TH ST MEDICAL 1/15/07 22 :14:58 107001580 0158 MANNING LN WELFARE CONCERN 1/16/07 6: 58:48 107001597 0146 220TH ST THEFT REPORT 1/16/07 11:59:56 107001627 ST CROIX TR RECEIPT# 070000048 1/16/07 14:28:04 107001644 POMROY AV RECEIPT# 070000054 1/16/07 14:29:36 107001645 POMROY AV RECEIPT# 070000055 1/16/07 15:30:40 107001655 0186 185TH ST FORCED ENTRY BURGLARY 1/16/07 16:27:32 107001667 0186 185TH ST BURGLARY 1/16/07 16: 51:30 107001671 0195 OAKGREEN AV ATTEMPTED BURGLARY 1/16/07 21: 54:07 107001700 0156 209TH ST CITY COUNCIL MEETING 1/17/07 10:43:03 107001741 POMROY AV RECEIPT# 070000059 1/17/07 12:34:55 107001773 LOFTON AV WARRANT / WCSO / T006033142 1/17/07 13:28:34 107001790 0156 SCANDIA TR DIRECTED PATROL SPEED AND OTHE 1/17/07 14: 55:38 107001798 0156 SCANDIA TR TRAFFIC-CITE SW368059 IMPROPER 1/18/07 10:48:37 107001872 LAYTON AV WARRANT / FL / T707000312 1/18/07 11: 57:21 107001893 0100 OLINDA TR OFFICER'S INFORMATION 1/18/07 20: 51:02 107001945 0111 240TH ST DOMESTIC ISSUE 1/19/07 8:23:17 107001973 0135 195TH ST SUSPICIOUS VEHICLE 1/19/07 13: 53:06 107002085 0156 SCANDIA TR DIRECTED PATROL 1/19/07 13: 59:01 107002086 0100 ST CROIX TR INFORMATION/AOA 1/19/07 18:21:14 107002109 0111 MANNING LN MEDICAL 1/19/07 18:38:42 107002110 0100 OAKGREEN AV SUSP VEH 1/20/07 0:18:35 107002123 0137 MAXWILL AV PROPERTY DAMAGE ACCIDENT 1/20/07 0:33:51 107002124 0145 OLINDA TR 10-50 1/21/07 8:22:25 107002191 0117 188TH ST AOA 1/21/07 9:18:45 107002197 0117 185TH ST ACCIDENT REPORT 1/21/07 12:37:10 107002210 0117 SCANDIA TR VEH LOCK OUT 1/21/07 14:09:48 107002216 0117 SCANDIA TR ASSIST 1/22/07 10:33:02 107002278 0156 ST CROIX TR TRAFFIC-CITE SW368060 NO SEATB 1/22/07 11:08:08 107002284 0156 ST CROIX TR TRAFFIC-WW#85992 SPEED 1/22/07 11:13:17 107002285 0156 ST CROIX TR DIRECTED PATROL SPEED AND OTHE 1/22/07 14:18:44 107002308 0156 SCANDIA TR TRAFFIC-CITE 358841 DAS/WRONG 1/22/07 17: 56:24 107002336 0136 205TH ST BARKING DOG COMPLAINT 1/22/07 19:29:34 107002343 0136 OAKHILL CT WIFE OF VICTIM 1/22/07 19:35:13 107002344 0136 OLINDA TR INJ DEER 1/23/07 9:29:23 107002401 0100 SCANDIA TR OFFICER'S INFORMATION 1/23/07 11:49: 50 107002422 0112 ORWELL AV DOG AT LARGE PRT CONTRACT ICR REPORT AMSANDE Page 3 2/08/07 16:25:08 Washington County Sheriff's office CONTRACT ICR's Page 2 CJBWPFR$ Contract Report for SCANDIA For the Period 1/01/07 To 1/31/07 Date Time ICR # ID# Street Name Complaint 1/23/07 15:28:59 107002443 0184 SCANDIA TR MEDICAL 1/24/07 8:20:35 107002482 0192 MANNING TR DIRECTED PATROL/SPEED/30MINS/1 1/24/07 9: 50:14 107002491 0192 MANNING TR OUT OF CONTROL MALE 1/24/07 14:49:44 107002521 0186 MAYBERRY TR OUT OF CONTOL MALE 1/25/07 16:50:33 107002687 0111 MAYBERRY TR FIRE ALARM 1/26/07 10:13:33 107002775 0156 SCANDIA TR TRAFFIC-CITE SW358842 SPEED 69 1/26/07 10:23:51 107002777 0156 SCANDIA TR TRAFFIC-WW#85993 SPEED 1/26/07 14:00:57 107002805 0156 SCANDIA TR DIRECTED PATROL SPEED/25 MIN/N 1/26/07 15:13:54 107002818 0156 ST CROIX TR TRAFFIC ARREST-GM WARRANT AND 1/27/07 13:38:32 107002885 0175 ODELL AV PROPERTY DAMAGE ACCIDENT 1/27/07 14:31:29 107002891 0100 MANNING TR VEH IN DITCH VEH 1/27/07 18:16:26 107002910 0127 240TH ST NOISE COMPLAINT/INFORMATIONAL 1/28/07 20:17:13 107002980 0136 LANGLY AV 1/29/07 11:43:47 107003052 0156 MANNING TR TRAFFIC-CITE SW358844 SPEED 78 1/29/07 14:05:54 107003060 0156 SCANDIA TR TRAFFIC-CITE SW358845 SPEED 69 1/29/07 19:11:47 107003097 0127 OLINDA TR ACCIDENT *STAT 1/30/07 11:00:46 107003158 0175 MANNING AV TRAFFIC-SPEED 74/55 1/30/07 12:24:42 107003180 0156 KIRBY AV AUD BURG ALARM 1/30/07 13:26:11 107003187 0156 ST CROIX TR DIRECTED PATROL SPEED/20 MINUT 1/30/07 13:31:09 107003189 0156 SCANDIA TR DIRECTED PATROL SPEED/25 MINUT 1/30/07 13:44:35 107003192 0156 SCANDIA TR TRAFFIC-WW#85994 SPEED 1/30/07 20:07:34 107003214 0136 OAKHILL LN LIFT ASSIST/MEDICAL 1/30/07 21:29:26 107003223 0185 ST CROIX TR MISSING JUV/RUNAWAY REPORT 1/31/07 10:39:08 107003263 0156 ST CROIX TR TRAFFIC-CITE SW358846 SPEED 73 1/31/07 11:15:59 107003269 0156 ST CROIX TR TRAFFIC-CITE SW358847 & SW3588 1/31/07 14:00:20 107003306 0112 QUINNELL AV VEH LOCKOUT 1/31/07 15: 51:23 107003318 0156 MANNING TR CHECK WELFARE 1/31/07 16:44:11 107003323 0136 LAMAR AV JUVENILE RUNAWAY Total ICRs Processed: 132 END OF REPORT Page 3 Meeting Date: 2/20/2007 Agenda Item: Y. _ie.) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive report on quotes for employee health insurance, and determine the next steps. Deadline/Timeline: Current rate quotes are good for a policy term beginning March 1, 2007. A decision will need to be made not later than the March 6, 2007 Council meeting or new applications may be required. Background: • In December, the newly-elected City Council members met in a joint session with the outgoing Town Board to discuss various personnel-related matters. The direction given at that meeting was that we should proceed with applications for health insurance immediately, so that a plan could be in place before hiring a replacement maintenance worker or a building official. • With the assistance of agent Barry Sutherland(Health Insurance Mart, Scandia) applications were submitted in late December to HealthPartners, Medica and Blue Cross Blue Shield (BCBS). Quotes from BCBS were requested as an individual small group, and for the plan they provide to the Appletree Institute, a service co-op of many local governmental units in Minnesota(a similar option was not available from the other insurers.) The applications were submitted with the assumption that employees working 30 or more hours per week would be eligible for the plan (currently the Administrator,Deputy Clerk and full-time Maintenance Worker positions.) Quotes were obtained for single coverage (Administrator and Deputy Clerk) and family coverage (Maintenance Worker.) • Quotes were received for a number of different plans from each insurer, with varying levels of co-payments and deductibles. After review of all the different plans and rates, the plan recommended is a major medical plan with an annual deductible ($1,375/yr for individuals, $2,750 for family),paired with a health savings account (HSA) or similar vehicle to help pay the Page 1 of 2 02/13/07 deductible. The plan would cover 100% of preventive care and 100%of other expenses after the deductible is met. This type of plan reduces premiums and gives employees incentives to help reduce health care costs, while still providing excellent coverage for large medical expenses. • Based on the city and individual applications submitted, the following monthly rate quotes were received: HealthPartners, $1,478.80; Medica, $1406.38; and BCBS, $1,246.00 ($1,204.50 in the coop.) BCBS clearly has the best rates. BCBS also provides very wide access to health care providers and facilities. • The quote represents the total cost of the coverage. The City's cost will depend on how much the city contributes to the premiums and/or health savings accounts, and how much must be paid by the employee. • In order to finalize the health plan, a number of decisions will need to be made quickly, including: o Which employees will be eligible; o How much of a contribution the City will make to pay the costs; o Whether to join the cooperative or remain a separate group; o What level of prescription benefits should be chosen; o Selecting providers for the HSA or similar plan; o Whether to offer pre-tax reimbursement accounts; o And a number of other decisions. Recommendation: In order to develop the details of the plan in time for Council action on March 6, the Council could consider appointing a subcommittee of two members (the Human Resources Committee?) to work with the Administrator and the insurance agent to develop a detailed recommendation. The subcommittee would help answer the questions listed above, and review the market factors and budget impacts of the decisions. Mr. Sutherland would be available for the March 6 meeting to discuss the final proposal with the Council at that time. Attachments/ • None Materials provided: Contact(s): Barry Sutherland, Health Insurance Mart (651) 433-2814 Prepared by: Anne Hurlburt, Administrator (insurance quotes) Page 2 of 2 02/13/07 Meeting Date: 2/20/2007 Agenda Item: 9, City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Approve the Plans and Specifications and Order Advertisement for Bids for the 2007 Road Improvement Project(Resolution 02-20-07- 01) Deadline/ Timeline: If the project is approved, bids would be opened on Friday, March 23 and potentially awarded on Tuesday, April 3, 2007. Background: • The Town Board accepted the Feasibility Report prepared by engineers Bonestroo Rosene Anderlik(BRA) on October 17, 2006. • A public information meeting was held on November 15, 2006, and the public improvement hearing was held on November 21, 2006. The Board ordered preparation of plans and specifications for the project, and ordered some additional study of several road segments (generally described as 205th and 197th Streets) not included in the resolution. • At a special meeting on February 7, the Council unanimously adopted a resolution to include a portion of 197th Street (from Highway 95 to the top of the bluff) in the project. • At the February 7 special meeting, a resident questioned whether or not additional study was needed for Ostrum Avenue. This segment may have wetland impacts and poor soils. The engineer has ordered soil borings but they are not yet available. A letter from Ostrum residents Richard Hudson and Christine Maloney is attached. • The revised estimated total project cost is $1,899,886 ($2,221,140 was the estimate in the preliminary report.) • Chisago Lakes Township will share in the cost of the project pursuant to the terms of a joint powers agreement. Their share of the project, based on the preliminary report) is estimated at $364,234. • The estimated assessments will be $1,564 per assessable unit on collector streets and $4,692 per unit on residential streets. At the Page 1 of 2 02/14/07 time of the improvement hearing, the estimated assessments were $1,462 and $4,384 per unit, respectively. The final amount will be determined at the assessment hearing, following construction. • Northland Securities will present a separate report on the financial impact of the project at the February 20 meeting. Recommendation: The Council may adopt the resolution as prepared and approve the plans and specifications for the entire project. Or, the Council could delay action to a future date, or decide to not proceed with the project. Another option would be for the Council to approve the plans, but order some portion(s) of the project to be bid as "alternates". The use of alternates allows the city to delete a part of the project while still allowing the rest to proceed. Without alternates, the entire project bid must be awarded, or not at all. The engineer has recommended that Ostrum Ave. be bid as an alternate, because it has the potential for extraordinary costs. Attachments/ • Map of street locations Materials provided: • Draft Resolution No.: 02-20-07-01 • Letter dated February 13, 2007 from Richard Hudson and Christine Maloney A copy of the plans will be available for review at the city office. Contact(s): Tom Peterson, City Engineer, 604-4868 Prepared by: Anne Hurlburt, Administrator (2007 road improvement project) Page 2 of 2 02/14/07 I12'•Oh 2 �jAm rsliani �� -'-s7?:!---/ BONE �� < ER- . i, 0 i -I MARRO no li LAKE __. _ _ 'I� �-�—• G ', o - ..'' 23M1'it., . i_ klieg 1 Mil -ggigm 200th � � NI-LSE11 i II I.I. .„ 2 , ',;--- .7,.. ,, g .LAKE • -- ,.._ 0, L" 1=+�@I� I mmime1inithsJIk _ ....„ �,, III I. r- iTirTalifilsp g‘---4-T. (1,L it 1 „,,, it NEN Nom --vf a" ; ,ILLEIVe ""illinglialert� a71: o E iii _ i e _ -2,3-6..,..21e--)___ _ i r mililL„. 4 A 1--4--riblEmilifizir illiiiiiill.P ) ,,T, ,,,,_.„:L.,,,._, .._,„...44 liImi— : M11111 1 h.- 7 _ NIy 1 / _,D• '7.0711111h.111 lip We (1) MI 14 207tITS. SYLVAN -� YBERRY TRAIL "ii monewcpcI�e.lefed 111 I�I; ,�tY fr FISI---8L' (9 - II 1 ' '\ iiiiQp � � 1 nria\ mr--04 Q - , Aritp.. �� Nil 1981h ST. HAY ° �� ¢!t y .. ri = ,n � LAKE _AM 4�' �� a �f 1 . ,�,=- i MI 007 STREET IMPROVEMENTS �:. C' �l L - _ w== 1 ICE t �nI ii'J.Bonestroo :ANDIA TOWNSHIP ammo PROPOSED PAVING p Rosene D07 STREET IMPROVEMENTS e.+.� FIGUR Anderlik 6 Associates 806133F01.DWG DATE:SEPT. 14, 2006 COMM:56806133 Engineers & Atehltsete De{e 4-ed .vece.p-+- -b -toe 6+ btt.t'-fs- CITY OF SCANDIA RESOLUTION NO. 2-20-07-01 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a Resolution passed by the Town Board of New Scandia Township on November 21, 2006 and a Resolution passed by the City Council of the City of Scandia on February 7, 2007, the Township Engineer has prepared plans and specifications for the improvement of the following streets in the City oeaandia, to-wit: 1. 232°d Street North from Lofton Aven t 'west end . „ ,2. 235th Street North from Meadowbrook to es end ` 3. Ostrum Avenue North from Oakhill to south �eNs 4. Penrose Avenue from Highw y 97 to south; k�_ 5. 223rd Street from Olinda to ea N,4. 6. 220th Street North from Highway c� 7. 209th Street North from Highwa S to :._ t Avenue; 8. Quadrant Avenue from 209th Streetto rth en 44. 9. Quality Trail from 20 .. Street to we`t nd; 10. 235th Street North fro "Highway 95 Quentin Avenue; 11. Quentin'Avenue Nort rand South of 2 Vth treet; 12. 228th Street North from=Manning Trail 'Lofton Avenue; 13. 240 n Street Nort1i from Niorgan;t O1d'fie1d; 14.>240th Street from Manning to wes end; 15 240th Street from Mann`g to east end; 16 197th Street froth Highwa 5 to the top of the bluff `� F ,‘.,._ y by the application of Class 5 or other aggregate and other subgrade construction, ditch ti ,; construction and application of bituminous surfacing and has presented such plans and specifications to the City Council for Approval. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA: • ^ Resolution No: 02-20-07-01 Page 2 of 2 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published in the official newspaper with the first publication to be at least three weeks before the last day for submission of bids ynd one or more times in the Construction Bulletin at least three weeks before the last day for submission of bids. The advertisement shall specify the work to'be done, shall state that bids will be received by the City Clerk until 11:00 o'clock a.m. on March 23, 2007, at which time they will be publicly opened in the Clerk's office of the Scandia Community Center, 14727 209th Street North. Scandia,, 55073 by the Clerk and Engineer, will then be tabulated andcohsidered by th City Council at 7:00 p.m. on April 3, 2007 in the Board Room of the Scandia Community Center. Any bidder whose responsibility is questioned in consideration of the bid,will be given an opportunity to address the City Council on the issue of responsibility. No bids will be considered unless sealed and filedwith the Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the Clerk for five percent(5%) of the amount of such bid. Adopted by the City Council of theCity of andi this 20th day of February, 2007. i =r ` — rt Dennis D. Seefeldt, Mayor > t ATTEST Ai ire- Anne Hurlburt Clerk/Administrator 2 Christine Maloney and Richard Hudson RECEIVED 20491 Ostrum Ave. N., Marine St. Croix, MN 55047 651-433-4156 FEB 14 2007 February 13, 2007 CITY OF SCANDIA Mayor Dennis Seefeldt Council Members Dolores Peterson, Pete Crum, Michael Harnetty, Donnette Yehle City of Scandia- Scandia Community Senior Center 14727 209th Street Scandia, Minnesota 55073 Dear Mayor Seefeldt and Members of the City Council, I am writing regarding the inclusion of Ostrum Avenue in the proposed city paving project. I attended the council meeting on February 7 and was very impressed with the thoughtful discussion of the plans for 205th and 197th streets. The council discussed environmental, safety, aesthetic, financial and historical issues. You were persuaded by these concerns to remove sections of these streets from the current paving project. The same concerns also apply to Ostrum Avenue. We invite you to take a drive on Ostrum. It's a dead end road,only 4 tenths of a mile long. When you turn onto Ostrum from Oakhill Road, by the late Marlys and Zane Johnson's home, you drive past some 30 white and red pines on the west side of the road, with mature birches on the other. If the road were widened, these trees would probably have to be removed. The road then crosses two pristine wetland ponds—one about an acre and the other about five acres. These wetlands are full of life—beavers, ducks, geese and other wildlife. The road is only 14 feet wide at this point and the narrow shoulders go down to the water on either side. Tom Peterson tells me that this section of Ostrum will have to be filled to stabilize the base, for it does ripple during the spring thaw. If it's widened to 18 feet, more fill will be needed for the shoulders, probably extending around 10 feet on either side. Then the wetlands will be have to dug out elsewhere to make up for this fill. It will be expensive. And all the runoff from the road surface will go into the ponds. The road then curves gently up a hill through more woods. Lee Sandegger planted hundreds of spruce trees here in the 1950's. They're now 60 feet tall, and 30 to 40 of them border the west edge of the road, with birches and oaks on the opposite side. Here the road is only 16 feet wide, so when this is widened and paved, it will probably mean cutting down or killing many of these trees. The rise up and down the hill is steep enough that approaching cars can't see each other. People tend to drive faster on paved roads, so there's a real possibility that paving will make Ostrum more dangerous. Hudson/Maloney re Ostrum Ave. Page 2 Ours is the first house you encounter on the road. It's one of the historic Palmer brothers homes, built in 1915 by the Glass family. The elder son, gravedigger for Elim Church, lived there until his death in the 1950s. The road descends back down to the level of the pond and ends at a fork, where two private drives lead to the homes of Joe and Lois Vennewitz and Jeff and Heidi Nelson. A century-old frame house built in the 1880's stood next to the Nelson's drive until a few years ago. It was the house where Zane Johnson was born. Ostrum was the only road to that house, making it one of the oldest roads in Scandia. Paving will cover up that history and hide its 19th century character. Ostrum will look like another artfully designed, curving blacktop road into a new subdivision. Ostrum Avenue serves only three families. With the current zoning rules, no new homes are likely to be built. There is no access to the nearby homes on Oxboro. There is very little traffic. In 13 years, we've probable met other drivers on the road a dozen times. Tom Peterson's most recent estimate to pave Ostrum is $87,000. He's taking core samples to find out what kind of fill will be needed between the ponds. The cost could go up. Since only three homes have access to Ostrum, the tax assessments will not offset much of the cost. During the discussions of 205th and 197th streets,members of the council wisely asked"Is this result worth the cost? Could the city's money be better spent elsewhere?"This question should be asked of Ostrum as well. Ostrum is an historic part of Scandia's rural character. Paving it raises environmental, economic, aesthetic, and safety concerns. We respectfully ask the council to consider: (1)taking Ostrum out of the paving project; or (2)putting it on the Alternate list, pending a fmal review of the budget, or (3) if it must be paved, then pave it at its present width to preserve the wetlands and the trees. Thank you for your thoughtful consideration of this request. Yours truly, Richard Hudson and Christine Maloney, On behalf of the residents of Ostrum Avenue. Meeting Date: 2/20/2007 Agenda Item: 9 _ 60 ..) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive report on 2007 road project financing and debt management study from Monte Eastvold, Northland Securities. Deadline/Timeline: The proposed bond issue would be sold on April 17, 2007 with closing on May 15, 2007. Background: • Scandia's share of the cost of the 2007 road improvement project would be financed by a general obligation improvement bond issue of$1,575,000, to be repaid through special assessments and property tax revenue over a 10-year period. • An analysis of the bond issue, the projected impacts on property taxes, and a debt service analysis (both before and after the bond issue) were prepared by Northland Securities. • The Summary of Outstanding Bond Issues (which includes the proposed issue) projects that there would be an approximately 9.5% increase in the total property tax levy for debt service from 2007 to 2008 (from $343,300 in 2007 to $376,000 in 2008.) In 2009 and 2010 the total tax levy for debt service would fall to $306,000 and $211,000, respectively, as other debt issues are paid off. Recommendation: Receive the report, asking questions of Mr. Eastvold as needed. Attachments/ • Memo Dated February 9, 2007 from Monte Eastvold, Northland Materials provided: Securities, with attachments Contact(s): Monte Eastvold, Northland Securities (612) 851-5904 Prepared by: Anne Hurlburt, Administrator (financing road project) Page 1 of 1 02/14/07 45 South 7th Street Suite 2500 NORTHLAND S E C U R I T I E S Minneapolis, MN 55402 (800) 851-2920 (612)851-5906 Fax (612) 851-5917 EXTERNAL MEMORANDUM DATE: February 9,2007 TO: Anne Huriburt,City Administrator City of Scandia,MN FROM: Monte Eastvold,Vice President Northland Securities RE: General Obligation Improvement Bonds of 2007—Proposed Debt Management Study Attached is the latest debt service schedule for the proposed G.O. Improvement Bonds of 2007. Once issuance-related expenses are accounted for, and assuming the Chisago Town payment is received prior to 12-1-07, approximately $1,535,418 will be available for construction-related expenses. Also attached is a Debt Management Study which reviews all outstanding long-term debt of the City. The proposed G.O. Improvement Bonds of 2007 has been included to illustrate the overall impact of tax levies that support debt service payments. I will be happy to review both attachments in greater detail with the City Council at their February 20th meeting. Do not hesitate to call me at 612-851-5904 with any questions. 429-10 CITY OF SCANDIA,MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS OF 2007,SERIES A rats:.::::::::.:::::.:.:.:::::.:::::::::.:.:::.:.:.:.::: Est• Total Statutory Chisago Special Est. Annual (12-1) Interest Debt 5.00% Town Other Assessment Tax Surplus/ Cumulative Year Principal Rate Interest Payment Coverage Contrib. Revenues Income Levy Deficit Balance 2007 0 0.00% 37,068 37,068 37,068 364,234 0 2,307 0 329,473 329,473 2008 205,000 3.70% 63,545 268,545 281,972 0 73,821 100,000 -108,151 221,322 2009 170,000 3.80% 55,960 225,960 237,258 0 71,053 100,000 -66,205 155,116 2010 150,000 3.90% 49,500 199,500 209,475 0 68,284 105,000 -36,191 118,925 2011 150,000 4.00% 43,650 193,650 203,333 0 65,516 105,000 -32,817 86,109 2012 150,000 4.05% 37,650 187,650 197,033 0 62,748 105,000 -29,285 56,824 2013 150,000 4.10% 31,575 181,575 190,654 0 59,979 110,000 -20,674 36,150 2014 150,000 4.15% 25,425 175,425 184,196 0 57,211 110,000 -16,985 19,164 2015 150,000 4.20% 19,200 169,200 177,660 0 54,443 110,000 -13,217 5,947 2016 150,000 4.25% 12,900 162,900 171,045 0 51,675 115,000 -4,370 1,577 2017 150,000 4.35% 6,525 156,525 164,351 0 48,906 115,000 -445 1,132 2018 0 0.00% 0 0 0 0 0 0 0 0 1,575,000 382,998 1,957,998 2,054,044 364,234 0 615,942 1,075,000 1,132 J�li#?A.�tt4ri.�.,.Ft�t1t1........:...:..:.:...:...:.:...........:.:.:.:.:.:...:.............: ��SS.ixli2ltilii>~i!Tip;;:;::;;:;�;:;;;::::;;::;::::;:.::::•::;:;=;•::::;::_:: 2007 Improvement Project(A) 1,899,652 Est.Amount of Assessments: $461,380 Less: Chisago Town Contribution -364,234 Percentage of Issue Assessed: 29.29% Total Hard Costs 1,535,418 Interest Rate on Assessments: 6.00% Add: Issuance Expenses First Installment Collection: 2008 Est. Underwriter's Discount(1.96%) 30,870 Number of Annual Installments: 10 Est Capitalized Interest(0 Months) 0 Start Date of Assessments: 11/30/2007 Est. Financial Advisory Fee 0 Est. Bond Counsel 5,000 € on i i iii r Vemen r ject A ; Est.Co.Aud.Fee/O.S.Printing 850 Est, Fairness Opinion 1,500 Est. Road Project Costs 1,899,652 Est. Registration/Paying Agent 4,620 Includes Engineering,Staking Total 1,578,258 Inspection&Contingencies Less: Investment Income 3,493 Rounded For Issuance 1,575,000 Total Improvement Costs: 1,899,652 tart .nfc'' • �•` 'isi ;ii €;i '€;�':': ;? ;� ';i €ii :;; ':ii � ; ':' i� 1 ': Bonds Dated: 5/1/2007 Bonds Mature: 12/1/08 Through 12/1/17 Interest Payments: 12/1/07&Semiannually Each 6/1 &12/1 Thereafter. Call Option: Callable 12/1/2015 @ Par Plus Accrued Interest. Registrar/Pay Agent: Northland Trust Services Minimum Bid: $1,544,130 Est.Average Coupon: 4.1344% Est. Net Effective Rate: 4.4676% Bond Sale Date: April 17,2007. Bond Closing Date: May 15,2007. Bond Counsel: Kennedy&Graven Monte Eastvold,V.P., Northland Securities, Inc. Dated: 2/9/2007 429-10 CITY OF SCANDIA,MINNESOTA GENERAL OBLIGATION IMPROVEMENT BONDS OF 2007,SERIES A �Assessmentsi ..... .. ..... ....... . .•.•.•.•.•,:.•.• •.••..�..•.•..•.•.•.•.•.•. ................ ..... .......Assessments ........... . ........ Estimated Estimated Assessment Interest Assessment Assessment Interest Assessment Year Principal 6.00% Income Principal 0.00% Income 2007 0 2,307 2,307 0 0 0 2008 46,138.00 27,683 73,821 0.00 0 0 2009 46,138.00 24,915 71,053 0.00 0 0 2010 46,138,00 22,146 68,284 0.00 0 0 2011 46,138.00 19,378 65,516 0.00 0 0 2012 46,138.00 16,610 62,748 0.00 0 0 2013 46,138.00 13,841 59,979 0.00 0 0 2014 46,138.00 11,073 . 57,211 0.00 0 0 2015 46,138.00 8,305 54,443 0.00 0 0 2016 46,138.00 5,537 51,675 0.00 0 0 2017 46,138.00 2,768 48,906 0.00 0 0 2018 0.00 0 0 0.00 0 0 461,380.00 154,562 615,942 0.00 0 0 ...................... •. .. :.•.0 •:l •ripecf:Ana ljrsis::::::::: •: Annual Tax Residential Market Value Est. Tax Capacity Capacity $150,000 $300,000 $460,000 Tax Value Incr. Rate Net Tax Capacity Year Levy 1.00% Increase $1,500 $3,000 $4,500 2007 0 6,214,120 2008 100,000 6,276,261 1.59% 23.90 47.80 71.70 2009 100,000 6,339,024 1.58% 23.66 47.33 70.99 2010 105,000 6,402,414 1.64% 24.60 49.20 73.80 2011 105,000 6,466,438 1.62% 24.36 48.71 73.07 2012 105,000 6,531,103 1.61% 24.12 48.23 72.35 2013 110,000 6,596,414 1.67% 25.01 50.03 75.04 2014 110,000 6,662,378 1.65% 24.77 49.53 74.30 2015 110,000 6,729,002 1,63% 24.52 49.04 73.56 2016 115,000 6,796,292 1.69% 25.38 50.76 76.14 2017 115,000 6,864,254 1.68% 25.13 50.26 75.39 2018 0 6,932,897 0.00% 0.00 0.00 0.00 1,075,000 Average Annual Ina: $24.54 $49.09 $73.63 Average Monthly Incr: $2.05 $4.09 $6.14 Monte Eastvold,V.P., Northland Securities, Inc. Dated: 2/9/2007 DMS06 CITY OF SCANDIA,MINNESOTA Summary of Outstanding Bond Issues fa.Bond. - Slx Bm►d: .......�... .. Issues Includiri�'.Oiuie:l?r't♦'o.'e :�:�.���-:.:.:-:.:.:.:.:.:�:.:.:.:.:.:•:.::u:•:. ......................................... ......................... ......... Y .. .. ( .. .g. ...P. �. ....,......................._.•.,.. :::::;:''r.::::::{;:�::>::::::::_:::;_:.`•:;;Revenite:Source's.:�:-::•:::•:•:::::•:•:::•:•:•:•:•:-:•:•:•:•:•: :::::Ciash:P'[oiv:-:: Statutory Total Special Tax Interest Fund Mo. Year Principal Coupon Interest Payment 5%Cov'g Required Rates Assessments Levies Earnings Balance 864,208 - 2006 551,000 - 103,157 654,I57 30,692 684,849 0 97,570 601,000 36,636 914,565 - 2007 566,000 - 120,540 686,540 30,566 717,106 0 94,762 343,300 38,230 1,072,747 - 2008 750,000 - 125,121 875,121 43,756 918,877 0 122,661 376,000 44,661 697,191 - 2009 495,000 - 90,020 585,020 29,251 614,271 0 117,473 306,000 24,524 410,760 - 2010 240,000 - 72,793 312,793 15,640 328,432 0 68,284 211,000 15,163 322,786 - 2011 245,000 - 63,793 308,793 I5,440 324,232 0 65,516 211,000 13,718 288,788 - 2012 250,000 - 54,325 304,325 15,216 319,541 0 62,748 21I,000 12,273 255,268 - 2013 250,000 - 44,450 294,450 14,723 309,173 0 59,979 216,000 10,849 232,924 - 2014 255,000 - 34,350 289,350 14,468 303,818 0 57,211 216,000 9,899 212,216 - 2015 260,000 - 23,820 283,820 14,191 298,011 0 54,443 216,000 9,019 193,667 - 2016 150,000 - 12,900 162,900 8,145 171,045 0 51,675 115,000 4,613 108,773 - 2017 150,000 - 6,525 156,525 7,826 164,351 0 48,906 115,000 4,623 112,951 - 2022 0 - 0 0 0 0 0 0 0 0 0 4,162,000 751,793 4,913,793 239,912 5,153,705 0 901,227 3,137,300 224,209 (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (1) Indicates the total Principal payment due annually for all six bond issues. (2) Indicates the total Interest payment due annually for all six bond issues. (3) Principal and Interest payments due annually for all six bond issues. (4) Indicates the Statutory 5%debt service coverage requirement for General Obligation debt(as per Minnesota Statutes§475). (5) Combines the Payment and the 5%Coverage columns for total annual payment requirement. (6) Indicates the annual anticipated water rates and sewer rates as a revenue source. (7) Indicates the annual anticipated special assessments as a revenue source. (8) Indicates the annual anticipated tax levies as a revenue source. (9) Indicates the annual anticipated level of interest earnings(at 4.25%)on the debt service Fund Balance as a revenue source. (10) Indicates the yearend annual debt service Fund Balance following payment of Principal and Interest from expected revenue sources. Northland Securities,Inc. Dated: 2/9/2007 Page: 1 DMS06 925M G.O.Improvement Bonds of 2002 Callable? .................................. X Ma::::Year: Piiricipal: Coupon;>: :Interest:: :>: Payment: :»:,•.5%Cov'g::::::.•.•..•.I equuied.•.:..- Year >:•:•:::•Rates•:•: :A m ssessents»:>:•: Le'tes•: :::•:-::::::l;arnings:::::: ::::-Balance;::;:. 484,837 2 2006 185,000 4.00% 21,012 206,012 10,301 216,313 2006 0 43,890 150,000 20,606 483,020 2 2007 195,000 4.20% 13,217 208,217 10,411 218,628 2007 0 41,195 0 20,528 326,115 2 2008 205,000 4.45% 4,561 209,561 10,478 220,039 2008 0 0 0 13,860 119,936 585,000 38,790 623,790 31,190 654,980 0 85,085 150,000 54,994 The Improvement Bonds of 2002 were issued for a total Principal amount of$925,000. Final bond payment is scheduled for December of 2009. Bond proceeds financed the 2002 street improvements. The bonds are payable from special assessments,annual tax levies and are additionally secured by unlimited ad valorem taxes. The early call feature becomes effective . Recommendation: Provided special assessments and annual tax levies are received as indicated,no special action is required on the part of the City regarding this issue. 100M G.O.Certificate of Indebtedness of 2003 Callable? =. ... = - d......................... ota ..... : :;::Hin :::::-: v.o.:.:•�•-.`e. E: :.:0,.rllt. `-p'a :�:�:G 4l?ap; I1.eert:;: :�::: ?ayiriene :::::::. � cv. .•.•:•:•:•:•:•:iteq ulr :::::::: Year: :.':�.:kales.:.':�.:.:�.:�.::.=�.:.Ases0 erlis::.::.::.;.: ... ............. FAt..l. ~..... ....•...........• 2,000 12 2006 20,000 2.60% 1,740 21,740 1,087 22,827 2006 0 0 35,000 0 14,173 12 2007 20,000 2.90% 1,220 21,220 1,061 22,281 2007 0 0 30,000 0 21,892 12 2008 20,000 3.20% 640 20,640 1,032 21,672 2008 0 0 0 0 220 60,000 3,600 63,600 3,180 66,780 0 0 65,000 0 The Certificate of Indebtedness of 2003 was issued for a total Principal amount of$100,000. Final bond payment is scheduled for December of 2009. Bond proceeds financed a new Fire Truck. The bonds are payable solely from annual tax levies and are additionally secured by unlimited ad valorem taxes. The early call feature becomes effective . Recommendation: Provided annual tax levies are received as indicated,no special action is required on the part of the City regarding this issue. Northland Securities,Inc. Dated: 2/9/2007 Page: 2 DMS06 180M Contract For Deed of 2003 Callable?......•........:................................................• • ::Ci': ........................ :!::: Ci :: : : :: : :::::: : ::: ii ?::::•:::.:}>:»::•:••:•:•: ••h••.•:•: :• ::••• •••:•:�•:•::•:•• •s--v�?••>•••:•-:- --:••:•:••�:::: -•• �••••-•:-: •�:::• •:•:•::•:•::•::::•:•:•:: a ::.:>: : .: �:� :�: � :: �§•- fit=a. ees4... �a . �ttt :: ::::. •"t"d::.:a Id,..Yeat`.....Prin.ipal.....Cdution.....Tnierest.......:Payment...:...-0%Gov.g.•.•:•.•:•.•.•.Re4.itired::>;:: Year:::::::::::Rats:::::: :::M$ tii ats:::::: : ::::I ies:::::?:::::::::::1 ariiiiii$::>::> ::::: :I3al.4.ii:?::= 181 12 2006 36,000 7.00% 4,320 40,320 0 40,320 2006 0 0 41,000 0 861 12 2007 36,000 7.00% 2,160 38,160 0 38,160 2007 0 0 37,300 0 1 72,000 6,480 78,480 0 78,480 0 0 78,300 0 The Contract For Deed of 2003 was issued for a total Principal amount of$180,000. Final payment is scheduled for December of 2007. Bond proceeds financed the Uptown Sewer land acquisition. The bonds are payable from special assessments,annual tax levies and are additionally secured by unlimited ad valorem taxes. The early call feature becomes effective Recommendation: Provided annual tax levies are received as indicated,no special action is required on the part of the City regarding this issue. 1,200M G.O.Improvement Bonds of 2004 Callable? .-- . ............ . ...... ..:.......... •. •. : -'a ta..' :::::::::::::Spacial:::::::::::: • ..Ta ......:....intgEfif•::::::::::: :>:...Fund:::::::;:: .•.:•:•:•%:•:•:•::•:-:•:•:-..:-.•.•.•.•.•.•.•.•.:•:•:•.-.•-'o'.:.•:..-.•.•.-.:.•.•._.•.-.-.•. ---• Mo:::Yeai:::�::: rtri i aT:.:-:::.:Gou pn•:•:::•:•: ntenesE.-:•:•:•:•:•:•:•:Paynent•::.' ••-..•51 C .;.::•:•:•:•:Regtiiied:::::: Year:::::::::::RaEes:::_:::::::::::•Assessments::=:::::::::::IIvies=::::•:•:•::•:Lairtii :::::: •:::::Batacice::::::::: 249,073 8 2006 240,000 2.35% 27,480 267,480 13,374 280,854 2006 0 53,680 250,000 10,586 282,485 8 2007 240,000 2.75% 21,840 261,840 13,092 274,932 2007 0 51,260 150,000 12,006 220,818 8 2008 240,000 3.05% 15,240 255,240 12,762 268,002 2008 0 48,840 150,000 9,385 161,041 8 2009 240,000 3.30% 7,920 247,920 12,396 260,316 2009 0 46,420 100,000 6,844 53,989 960,000 72,480 1,032,480 51,624 1,084,104 0 200,200 650,000 38,820 The Improvement Bonds of 2004 were issued for a total Principal amount of$1,200,000. Final bond payment is scheduled for December of 2009. Bond proceeds financed the 2004 street improvements. The bonds are payable from special assessments,annual tax levies and are additionally secured by unlimited ad valorem taxes. The early call feature becomes effective Recommendation: Provided special assessments and annual tax levies are received as indicated,no special action is required on the part of the City regarding this issue. Northland Securities,Inc. Dated: 2/9/2007 Page: 3 DMS06 685M G.O.Building Crossover Refunding Bonds of 2005 Callable.12-1-13 100 .......... Year r ........ . . ..................................... .. ..... _aricip� ::::;:.'dupon:::%=:::1n€crest........1'ayment•:•:•:•:•:•:•.•.S-raEox'g.•.•.•.•.-.•.•1�egttiFed.•.•.•.- Year -.•.•.:..Rate ::-:::::;:::AssesstneriCs::::>:::=::'Levres::::=>:=:::::=::Earriiiigs::><" ::::13alance:::::::: 128,117 12 2006 70,000 5.10% 48,605 118,605 5,930 124,535 2006 0 0 125,000 5,445 134,027 12 2007 75,000 5.20% 45,035 120,035 6,002 126,037 2007 0 0 126,000 5,696 139,686 12 2008 80,000 5.30% 41,135 121,135 6,057 127,192 2008 0 0 126,000 5,937 144,431 12 2009 85,000 3.35% 26,140 111,140 5,557 116,697 2009 0 0 106,000 6,138 139,872 12 2010 90,000 3.50% 23,293 113,293 5,665 118,957 2010 0 0 106,000 5,945 132,860 12 2011 95,000 3.65% 20,143 115,143 5,757 120,900 2011 0 0 106,000 5,647 123,607 12 2012 100,000 3.80% 16,675 116,675 5,834 122,509 2012 0 0 106,000 5,253 112,351 12 2013 100,000 3.95% 12,875 112,875 5,644 118,519 2013 0 0 106,000 4,775 104,607 12 2014 105,000 4.10% 8,925 113,925 5,696 119,621 2014 0 0 106,000 4,446 95,432 12 2015 110,000 4.20% 4,620 114,620 5,731 120,351 2015 0 0 106,000 4,056 85,137 910,000 247,445 1,157,445 57,872 1,215,317 0 0 1,119,000 53,337 The Building Crossover Refunding Bonds of 2005 were issued for a total Principal amount of$685,000. Final bond payment is scheduled for December of 2015. Bond proceeds refinanced the 2009 through 2015 maturities of the G.O.Building Bonds of 2000(which financed the Fire Hall/Public Works building). The bonds are payable solely from annual tax levies and are additionally secured by unlimited ad valorem taxes. The early call feature becomes effective December 1,2013. Recommendation: Provided annual tax levies are received as indicated,no special action is required on the part of the City regarding this issue. Northland Securities,Inc. Dated: 2/9/2007 Page: 4 DMS06 1,575M G.O.Improvement Bonds of 2007,Series A(Proposed) Callable 12-1-15 @ 100 ; .•..•.:••:< §Z: ><» ;F: St;: ';:;:•:•:•:•::•;:•:•:•:•:•:•;:•::•:•>x:•:•:•:::•:»:: :<:; »: :;::•:•:::• otal ...•.. :'•;.:•:•;'•;.:•>:•;.:•:•;•;••.-. cl .......... z->:-:::::::::-.:: ........... ..J.nterG$1 :>::; •:• t1C1 :::::. koi::Year---- .•.•P.cin spat.•.•..•Coupon...:•:•interest•.•.•....::::: aymeot•:•::•:•:•:.•:5°1aCoy.g:•:•::•:•:•.•.I quired•.•:.• Year •..- •.•Rates....•:•:::•Assessments• :•:.. •:Levtex...:•:•:•:•:•:Eaititigs:::::::: •:•:-::::13alaite.:•:•::= 0 12 2006 0 0.00% 0 0 0 2006 0 0 0 0 0 I2 2007 0 0.00% 37,068 37,068 0 37,068 2007 0 2,307 0 0 364,234 12 2008 205,000 3.70% 63,545 268,545 13,427 281,972 2008 0 73,821 100,000 15,480 271,562 12 2009 170,000 3.80% 55,960 225,960 11,298 237,258 2009 0 71,053 100,000 11,541 216,898 12 2010 150,000 3.90% 49,500 199,500 9,975 209,475 2010 0 68,284 105,000 9,218 189,926 12 2011 150,000 4.00% 43,650 193,650 9,683 203,333 2011 0 65,516 105,000 8,072 165,181 12 2012 150,000 4.05% 37,650 187,650 9,383 197,033 2012 0 62,748 105,000 7,020 142,917 12 2013 150,000 4.10% 31,575 181,575 9,079 190,654 2013 0 59,979 110,000 6,074 128,316 12 2014 150,000 4.15% 25,425 175,425 8,771 184,196 2014 0 57,211 110,000 5,453 116,784 12 2015 150,000 4.20% 19,200 169,200 8,460 177,660 2015 0 54,443 110,000 4,963 108,531 12 2016 150,000 4.25% 12,900 162,900 8,145 171,045 2016 0 51,675 115,000 4,613 108,773 12 2017 150,000 4.35% 6,525 156,525 7,826 164,351 2017 0 48,906 115,000 4,623 112,951 1,575,000 382,998 1,957,998 96,047 2,054,044 0 615,942 1,075,000 77,058 The Improvement Bonds of 2007,Series A may be issued for a total Principal amount of$1,575,000. Final bond payment is scheduled for December of 2017. Bond proceeds financed the 2007 road improvement project. The bonds are payable from special assessments,annual tax levies and are additionally secured by unlimited ad valorem taxes. The early call feature becomes effective December 1,2015. Recommendation: Provided special assessments and tax levies are received as indicated,no special action is required on the part of the City regarding this issue. Northland Securities,Inc. Dated: 2/9/2007 Page: 5 Meeting Date: 2/20/2007 Agenda Item: , ) C City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt an ordinance regulating lawful gambling(Ordinance No. 100) Deadline/ Timeline: N/A Background: • The Council reviewed a draft ordinance at its January 16, 2007 meeting and asked that it be sent to organizations operating lawful gambling in the City. Copies were sent to the Forest Lake Athletic Association(Prospects), the Scandia Marine Lions (Meisters) and the Scandia Women's Softball group (turkey/ham bingo.) A copy of the draft was also sent to representatives of the state Gambling Control Board. Several minor changes were made to the draft based on comments received from the Athletic Association and the state. • State Law gives the City authority to regulate lawful gambling within Scandia. The local ordinance must comply with but may be more restrictive than state law. • The draft ordinance would regulate lawful gambling requiring state licensing, such as pull-tab or bingo operations. The new ordinance would require that they submit records and reports to the city, and that they expend 75%of their lawful purpose expenditures within the city's trade area(defined as Scandia, contiguous cities and townships, and all of ISD 831.) A $100 investigation fee would be charged. • The ordinance also would require local permits for lawful gambling excluded or exempted from state licensure requirements. These activities include certain bingo games and raffles. The Council could deny permits if the organization or the establishment in which the event is held had previously violated various laws, if the organization had not been in existence for at least three years or had at least 15 members, and several other criteria. The proposed permit fee would be $15.00. (Washington County previously charged $50.00 for approving permits for excluded bingo.) Recommendation: The Council should review and discuss the ordinance, and after Page 1 of 2 02/12/07 making any changes, adopt the ordinance. Attachments/ • Draft ordinance Materials provided: Contact(s): Dave Hebert, City Attorney(464-3397) Prepared by: Anne Huriburt, Administrator (gambling ordinance) Page 2 of 2 02/12/07 CITY OF SCANDIA ORDINANCE NO.: 100 AN ORDINANCE ADOPTING LAWFUL GAMBLING REGULATIONS FOR THE CITY OF SCANDIA The City Council of the City of Scandia,Washington County, Minnesota hereby ordains: The City Council of the City of Scandia hereby adopts lawful gambling regulations for the City of Scandia as follows: i Section 1. Purpose 4 Section 2. Adoption of State Law By Reference . Section 3. City May be More Restrictive Than State( aw r`x Section 4. Definitions 1 .3 ''` Section 5. Applicability Section 6. Lawful GamblinPnitted ' Section 7. Authorized Organi Section 8. Qualifications Section 9. Location Criteria for Atemissf, ennits and. Ingo Hall License Section 10. Application and Local al of P epses Permits Section 11. Lo a``P # Excluded Exempted Gambling Section 12. .License an P rmit Displa '`_. Section 13. o ificatio Material Ch s to Application Section 14. Designate r 'd ea Section 5 . Record , d Re orhng . . Section 146. `% ours o eration Section 17. erabilit Section 20. Penal SECTION 1. PURP SE. Thepurpose is Ordinance is to regulate lawful gamblingwithin the City,� y,to prevent its commercialization„r ensure the integrity of operations, and to provide for the use of net profits only for lawful purposes. SECTION 2. ADOPTION OF STATE LAW BY REFERENCE. The provisions of M.S. §349, as they may be amended from time to time, with reference to the definition of terms, conditions of operation, provisions relating to sales, and all other matters pertaining to lawful gambling, are hereby adopted by reference and are made a part of this Ordinance as if set out in full. It is the intention of the Council that all future amendments of Draft,2/12/2007 1 M.S.§349 are hereby adopted by reference as if they had been in existence at the time this chapter was adopted. SECTION 3. CITY MAY BE MORE RESTRICTIVE THAN STATE LAW. The Council is authorized by the provisions of M.S. § 349.213, as it may be amended from time to time, to impose, and has imposed in this Ordinance, additional restrictions on gambling within its limits beyond those contained in M. S. §349, as it may be amended from time to time. SECTION 4. DEFINITIONS. F` A In addition to the definitions contained in M.S.§349.1�22 as it ma -be amended from time of to time, the following terms are defined for purposes thii'Ordnance: BOARD. The State of Minnesota Gambling-Control B ard. 1-' , ,,,, ,%.,„ LICENSED ORGANIZATION An organization licensed b the Board. LOCAL PERMIT. A permit issued b the City. TRADE AREA. This City, each City'' i Township co ous to this City and any additional area situated within the boundaries'of Inde eti etnt.Sc 06 District No. 831. -- SECTION 5. AP ' 'I '` LITY. This Ordinanc= 'all be co strued to re ate`all forms of lawful gambling within the City. ' ‘ r ..,„,,,,-: „. , _, SECTIO =ISAWF :GAMBLING PERMITTED. u. . 'Lawful gambling ermitted=within the City if the Council, by resolution adopted by a majority of its members, utl;orizes lawful gambling to occur, provided it is conducted in accordance with M.S. §§60O5 to 609.763, inclusive, as they may be amended from time to time; M.S. §§ 49 11 to 349 3, inclusive, as they may be amended from time to time, and this Ordinance. SECTION 7.AUTHORIZED ORGANIZATIONS. An organization shall not be eligible to conduct lawful gambling in the City unless it meets the qualifications in Minnesota Statutes 349.16, Subd. 2, and also meets at least one of the following conditions: (A) The organization has at least fifteen (15) members that are residents of the City; or Draft,2/12/2007 2 (B) The physical site for the organization's headquarters or the registered business office of the organization is located within the City or a municipality contiguous to the City and has been located within the City or a municipality contiguous to the City for at least two (2) years immediately preceding application for a license; or (C) The organization owns real property within the City and the lawful gambling is conducted on the property owned by the organization within the City; or (D) The physical site where the organization regularly holds its meetings and conducts its activities, other than lawful gambling and fund raising, is within the City or an adjacent city and has been located within the City or adjacent city for at least two (2) years immediately preceding application for a license. (E) The organization is a fire relief organization that provides fire protection services to the City. SECTION 8. QUALIFICATIONS. <^ ` The City Council shall not adopt a resolution app ing a premises permit or bingo hall license from any applicant: (A) Which has an officer, direc or or-`other,person in = pervisory or management position, who: (1) ha -e ben convicted felony; (2) `a ever bee `convicted of a crime involving gambling; 3 is not o 4: •o s mor. ;tharatter and repute; ever cdof •b • i) assault, (ii) a criminal violation involving the use of a firearm, or(iii snaking tern i9 tic threats; or (B) s Which owes r which has an officer, director, or other person in a supervisory or management p ition, who owes delinquent local, state or federal taxes, or is delinquent on any other City bill. SECTION 9. LOCATION CRITERIA FOR PREMISES PERMITS AND ''BINGO HALL LICENSES. All organizations applying for a premises permit or bingo hall license must meet criteria set forth herein relating to location of lawful gambling activities. (A) An organization may conduct lawful gambling only on premises it owns or leases, except as authorized by Minnesota Statutes §349.18. Draft, 2/12/2007 3 (B) Lawful gambling in the City may be conducted only in the licensed organization's hall where it has its regular meetings or in a licensed on-sale liquor, wine and beer establishment. (C) No location shall be approved unless it complies with the applicable zoning, building, fire and health codes of the City and other regulations contained in this Ordinance. SECTION 10. APPLICATION AND LOCAL APPROVAL OF PREMISES PERMITS. A V (A) Each organization licensed to conduct lawful gambling in the City shall complete the City's investigation form, submit copies of all state gambling plccation forms, all records and reports required to be filed with the State Gambling Control Board pursuant to Minnesota Statutes §349, and the rules and regulations promulgates' therei:nder, andubmit any additional 44 information required by the City. s. " 3 (B) Any organization seeking to obtain 'anise rmit or bingo,hall license or renewal of a premises permit or bingo hall license fro r ,tlelard shall file with the City Clerk an executed, complete duplicate application togethOvith all exhibits and documents accompanying the application as filed rocvith the Board. Th_n plication and accompanying exhibits and documents shall be filed not i three days a 'they have been filed with the Board. (C) Upon recei of applicatio 7s xsuanc ,-renewal of a premises permit or bingo hall license, the i y Cleanrk,;shall trans~C the appli ation to the City Peace Officer for ,„„, review and recommendation. (D) The City 'ease E fficer shall investigate the matter and make a review and recommendation to the Cit ' Council as soo "aspossible, but in no event later than 45 days following receipt of the notificcatt o by the City. • (E) Organizations'or bingo'halls applying for a state-issued premises permit or bingo hall license shall pay the City a $4 00 investigation fee. This fee shall be refunded if the application is,withdrawn before the investigation is commenced. (F) The applicant shall be notified in writing of the date on which the Council will consider the recommends lt on. (G) The Council shall receive the City Peace Officer's report and consider the application within 45 days of the date the application was submitted to the City Clerk. (H) The Council shall, by resolution, approve or disapprove the application within 60 days of receipt of the application. (I) The Council may disapprove an application for issuance or renewal of a premises permit for any of the following reasons: Draft,2/12/2007 4 (1) Violation by the gambling organization of any state statute, state rule or City ordinance relating to gambling within the last three years. (2) Violation by the on-sale establishment or organization leasing its premises for gambling of any state statute, state rule or City ordinance relating to the operation of the establishment, including, but not limited to, laws relating to alcoholic beverages, gambling, controlled substances, suppression of vice, and protection of public safety within the last three years. (3) Lawful gambling would be conducted atlfcmises other than those for which an on-sale liquor license has been issued. (4) More than one licensed organization would be permitted to conduct lawful gambling activities at one premises. (5) Failure of the applican ` to pay anyi investigation fee-,provided by subdivision(E) of this section within the prescribed time limit. (6) Operation of gambling at the site would be detrimental to health, safety, and welfare of the community. (J) Any organization leasing premises for the conduct of lawful gambling shall, upon ter_ request of the City, file with-the City a copy o the lease within one (1) week after execution of the lease. The lease shal no provide for rent`payments based on a percentage of receipts or profits from lawful ga ling. SECTION 11. L 0 C ITS, EXCLUDED OR EXEMPTED GAMBLING. (A) No organization all conduct awful gambling excluded or exempted from state licensure requirements by M.S. § 49 166, as it may be amended from time to time, without a valid/local permit. (B) Applications for issuance or renewal of a local permit shall be on a form prescribed by the City. The application shall contain the following information: (1) Name and address of the organization requesting the permit. (2) Name and address of the officers and persons accounting for receipts, expenses, and profits for the event. (3) Date of gambling occasion for which permit is requested. (4) Address of premises where event will occur. Draft,2/12/2007 5 (5) Copy of rental or leasing arrangement, if any, connected with the event, including rental to be charged to organization. (6) Estimated value of prizes to be awarded. (C) The fee for a local permit shall be $15.00. The fee shall be submitted with the application for a local permit. (D) The applicant shall be notified in writing of the date,on which; the Council will consider the issuance of the local permit. (E) The Council may disapprove an application for issuance or renewal of a local permit for any of the following reasons: Y ',F (1) Violation by the organization' of any state statute, Mate rule or City ordinance relatingto gamblingwithin the last thre `"` ,,,years. � (2) Violation by the establishment leasin ifs premises for gambling of any state statute, state rule or City ordinance relating to the operation of the establishment, including, but not limited to, laws relating to the o Leration of the establishment, laws relating to alcoholic beverages, gambling, controlled substanc s.suppression of vice; and protection of public safety within the last three years. (3) The or anization has n•t, been in exs(ence in the City for at least three consecutive years prior t _t e°da e of application '� fr (4) The.orgamzation does not have-_at least 15 active members. (5) More ,than one-lic rased ��qualified organization will be conducting aged, r av,,,5,. f exempted or excluded lawful gambling activities at any one premises. (6) Failure of the applicant topaypermit feeprovided bysubdivision (C) of p . this section within the prescbed time limit. '� Operation of gambling at the site would be detrimental to the health, safety, and welfare of the conunity. t (F) Local pCrmits shall be valid for only the occasion or occasions they are issued. SECTION 12. LICENSE AND PERMIT DISPLAY. All permits issued under state law or this chapter shall be prominently displayed during the permit year at the premises where gambling is conducted. Draft,2/12/2007 SECTION 13. NOTIFICATION OF MATERIAL CHANGES TO APPLICATION. An organization holding a state-issued premises permit or a local permit shall notify the City in writing whenever any material change in the information submitted in the application occurs within ten days of the change. SECTION 14. DESIGNATED TRADE AREA. (A) Each organization licensed to conduct gambling within the City shall expend 75% of its lawful purpose expenditures on lawful purposes conducted within the City's trade area. (B) This section applies only to lawful purpose expenditures derived from gambling conducted at a premises within the City's jurisdiction. SECTION 15. RECORDS AND REPORTING. (A) Organizations conducting lawful gating shall,file with the City Clerk one copy of all records and reports required to be filed with the Board ursuuha t to M.S. Chi 349, as it may be amended from time to time, and rules adopted pursuant thereto, as they may be amended from time to time. The records and reports lay be filed on or o re the day they are required to be filed with the Board. *,'' (B) Organizations licensed by th 2 Boar Il.:file a report with the City proving compliance with the trade e : sending requi a tints impos `by §14 of this Ordinance. Such report shall be made o• =a ; scribed by 1 e City and shall be submitted annually and in advance of applicatio " r renew.) SECTION 16. . 0 ' c '-_ ' • TIO � _amblin nor exempt or excluded gambling shall be conducted between 1:00 a.m.and 8:00 a.m. .. .. y da .ofthe week. SECTION 17. SE RABIL Y. If any provision of this Ordinance is found to be invalid for any reason by a court of competent jurisdiction, the validity of the remaining provisions shall not be affected. SECTION 20YPENALTY. Any person who violates: (A) Any provision of this Ordinance; (B) M.S. §§ 609.75 to 609.763, inclusive, as they may be amended from time to time; or Draft,2/12/2007 7 (C) M.S. §§ 349.11 to 349.21, as they may be amended from time to time, or any rules promulgated under those sections, as they may be amended from time to time; shall be guilty of a misdemeanor. A local permit may be revoked or temporarily suspended for a violation by the gambling organization of any state statute, state rule or City ordinance relating to gambling. Additionally, a violation of this Ordinance may result in a recommendation by the City to disapprove or not renew a license or premises permit. The City may also revoke aapremises permit for any violation of this Ordinance which is not corrected within 10 days o .`t cc' f such violation from the City. :4 '_ A license shall not be revoked or suspended until notice and an importunity for a hearing have first been given to the permitted organization. The notice shall be p sonally served and shall state the provision reasonably believed to be violated. The notice shad``:aIso state that the permitted organization may demand a hearing on the matter, m which case the knit-will not be suspended until after the hearingis held. If the eri iitted or a, eq a hearing, the p p g 'zation r uests �i Council shall hold a hearing on the matter at least one week afft r the date on which the request is made. If, as a result of the hearing, the Council finds that adordinance violation exists, then the Council may suspend or revoke the permit.-. £ Nothing in this Ordinance shall be construed to requir ,> he City to undertake any responsibility for enforcing compliance w th Mnriesota Statutes § 349 other than those provisions related to the issuance of premisepermits as required in M.S. §§ 349.213 as it may be amended from time t Passed and op ed by the ty Council ofFthe-City of Scandia this 20th day of February, 2007. :� *;-g. lei_-, Y'f..c, ''*fie ss. V r 8 x `; l; Dennis D. Seefeldt, Mayor ATTEST: f,---:;,-- j,, Anne Hurlburt, Clerk/Administrator Draft,2/12/2007 8 Meeting Date: 02/20/2007 Agenda Item: g C City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Make appointments to various city committees (Resolution 02-20-07-02) Deadline/ Timeline: N/A Background: • On January 16, the Council reviewed a proposal to create some new committees and abandon others that had been used by the former Township. On January 23, the Council approved the new committee structure. • Advertisement for citizens to serve on most committees began early in January. On February 13, the City Council interviewed a number of citizen applicants. A list of tentative appointments was discussed at the end of that meeting, which has been incorporated into a draft resolution, attached. • A special meeting has been scheduled for 6:00 p.m. on Tuesday, February 20 to interview additional applicants. • No applicants were sought for the Ice Rink Committee(an ad-hoc committee started in late 2006) or for the Human Resources Committee, which is to be composed of City Council members only. • In addition to appointing citizen members, the Council also needs to appoint Council representatives to the various committees. • Several additional appointments will be necessary after recommendations for various committee representatives are recommended to the Council (for example the Parks Committee will recommend representatives to the Comprehensive Plan and Capital Improvements committees. ) Recommendation: I recommend that the Council make the appointments. Procedurally, you could make motions to fill in the blanks of the draft resolution, and then adopt the resolution as revised. The Council could also choose to reserve some appointments for a later date, or not appoint all the positions originally contemplated. Attachments/ • Draft Resolution 02-20-07-02 Materials provided: • List of Applicants by Committee Contact(s): Prepared by: Anne Hurlburt, Administrator (committee appointments) Page 1 of 1 02/14/07 CITY OF SCANDIA RESOLUTION NO. 02-20-07-02 APPOINTMENTS TO ADVISORY COMMITTEES WHEREAS, it is desirable to appoint citizens to various commissions and committees to advise the Council and assist with the developing policies and plans forrthe City of Scandia; and WHEREAS, the need for citizens to serve on the variou committees was advertised by the City and applicants were interviewed by the City Council_ t sp,_ ial meetings on Tuesday, February 13 and Tuesday, February 20, 2007; and WHEREAS, the Council has also determines t at City Council rep e e tatives and staff positions shall also be appointed to serve on certai A '"o,! mittee§•: NOW, THEREFORE, BE IT HEREBY R 0 'r D :Y THE CITY COUNCIL OF THE CITY OF SCANDIA, WA HINGTON CO , MINNESOTA, that it should and hereby does make the following app CFI 1 .ents: Committee Appointmen Planning Commissio• '€ t. Sandager,F-rm endin eb. 1, 2012 Mi " ael White, to `• ending Feb. 1, 2010 Comprehensive Plan %)( ©el".'s P. S feldt Committee priori&01 a .ng ; cuncilm o- i ichael Hametty Feb. 1, LOT: or dur, 0„ ' `•�E_ g Commissioners: Corn, e-ensive Plannin_ times Malmquist Project • Peter Schwarz • Kevin Nickelson • Lee D. Sandager • Michael White Citizens at Large: • Greg Zauner • John Lindell • M. Michele McNulty • City Administrator Anne Hurlburt City Attorney David Hebert Resolution No.: 02-20-07-02 Page 2 of 2 Commercial/ Retail Councilmember Michael Harnetty Development Committee Councilmember Pete Crum (3-Year Terms) Citizens at Large: • Terry Bennett • Dan Sandager • Wayne Schmitt . City Administrator Capital Improvement Councilmember Donnette .ehle Committee (3-Year Terms) Councilmember Dolores ferso Citizens at Large: • Arden; on • Bill Haven • Jim VanHove • City Adm a ator Anne Hurlb Fire Chief ` e.-'4 !-nce Treasurer Co 12en irt-K) Public Worksupe r, sor Jo ;it vorrison ems„, . Ice Rink Committee Y=- `o `'cilmember ' ichael Harnetty (Terms for the duratao „o, Sta ""-Representative. Michael White the project to rehabilita L Par ommittee m tiers: Matt Rasmussen and Ron Couture ice rink) '' =Ci"i en •." [far e-• 3 ..4 : • James Malmquist : • M 4 �o-' Human Resources =Councilmember Dolores Peterson Committee j; Councilmember Pete Crum Adopted by the Scand aCi y Council this 20th day of February, 2007. Dennis D. Seefeldt, Mayor ATTEST: Clerk/Administrator Advisory Committee Applicants February 13, 2007 Committee Citizen Applicants Planning Commission 2 vacancies; 5 total members. 1 term expired Chris Ness (incumbent) 2007(Yehle), 1 term expired 2005 (Ness) Lee D. Sandager John Lindell* David Berg* Michael White Alex Bildeaux Rusty Williams Kim Bakken Comprehensive Plan • 2 Council Members Peter Schwarz (PC Member) • 2 Planning Commissioners Moose Malmquist (PC Member) • 1 Parks Committee Member David Berg* • 1 Capital Improvements Committee Rep. Greg Zauner • 1 Commercial/Retail Development John Lindell* Committee Rep. Kevin Nickelson (PC Member) • 3 to 5 Citizens at Large Bill Havener* • Administrator Jim VanHoven Kim Bakken • Attorney M. Michele McNulty* Christine Maefsky(?)(not interviewed 2/13) Commercial/Retail Development • 2 Council Members Terry Bennett • 2 Planning Commissioners Dave Berg* • 3 to 5 Citizens at Large Dan Sandager • Administrator Wayne Schmitt Lisa Schlingerman (not interviewed 2/13) Bruce Swenson* (not interviewed 2/13) Annette Gilbertson (not interviewed 2/13) Kim Bakken* Park and Recreation 2 vacancies, one expiring 2012, one expiring M. Michele McNulty* 2010; 9 total members Capital Improvement Committee • 2 Council Members Arden Johnson • 2 Planning Commissioners Bill Havener* • 1 Parks Committee Member Jim VanHoven* • 2 or more Citizens at Large Bruce Swenson* (not interviewed 2/13) • Administrator • Fire Chief • Treasurer • Public Works Supervisor *applied for more than one committee i Meeting Date: 2/20/2007 Agenda Item: q• d) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an On-Sale 3.2% Liquor License for the Scandia Community Senior Center Deadline/ Timeline: • The license period would begin on April 1, 2007 and end on December 31, 2007 Background: • The Scandia Community Senior Center has had a Consumption and Display permit, issued by the Minnesota Department of Public Safety(DPS) for many years. On January 16, 2007 the Council approved the renewal of the current permit, which expires on March 31, 2007. • DPS staff has informed us that they will treat licenses issued by the City of Scandia as "new" licenses,rather than renewals, due to the change from county licensing to city licensing following the incorporation. • DPS staff has further informed us that the city is not eligible for a new consumption and display permit, unless it also holds a 3.2% liquor license, due to changes in state law since the original license was approved. • Approval of the license does not require that the city actually sell beer. To do so would raise other issues (such as insurance.) Approval of the license appears the only way to preserve the current opportunity for groups renting the Community Center to serve liquor at their events. Recommendation: I recommend that the Council approve the license. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (community center liquor license) Page 1 of 1 02/09/07