04-17-2007 Meeting CITY OF SCANDIA
CITY COUNCIL AGENDA
Special Meeting
Tuesday,April 17, 2007
6:00 p.m. (Closed Meeting)
1. Call to Order
2. Performance Review of City Administrator
3. Adjournment
NOTICE: This meeting will be closed under an exception to the Minnesota Open Meeting Law
that allows the Council to close a meeting to evaluate the performance of an employee. The
Council will summarize its conclusions regarding the evaluation at the regular meeting
scheduled for 7:00 p.m., Tuesday April 17, 2007.
CITY OF SCANDIA
CITY COUNCIL AGENDA
Tuesday,April 17, 2007
7:00 p.m.
1. Call to Order and Pledge of Allegiance
2. Roll Call
3. Public Forum
4. Approval of the Agenda
5. Approval of Consent Agenda
a) Minutes
1) March 20, 2007 Council Meeting
2) April 3, 2007 (Meeting with Planning Commission)
3) April 9, 2007 (Special Meeting, Board of Appeal and Equalization)
b) Treasurer's Report.
c) Payment of Vouchers
d) Resolution 04-17-07-01 Approving Dissolution of the Marine WMO
6. Public Hearings (None)
7. Committee Reports
a) Parks and Recreation Committee
1) Recommendation to Re-Name Old Lion's Park"Lilleskogen"
8. Staff Reports
a) Police Department Deputy Chris Howard
b) Fire Department Fire Chief Steve Spence
1) Approve Joint Powers Agreement with Capitol City Regional Firefighter's Association
c) City Engineer Tom Peterson
1) Approve Pay Request#2 and Release of Letter of Credit for Olsen Sandgren Storm
Sewer Project
d) City Attorney Dave Hebert
e) City Administrator Anne Hurlburt
1) Discuss Interview Process for Filling City Jobs
9. General Business
a) Mark Brumback and Jody Ohlhauser, Request for Certificate of Compliance for
Accessory Apartment, 16080 Scandia Trail
b) Engagement Agreement with Sound Capital Management to Review Interest Rates for
G.O. Improvement Bonds of 2007
c) 2006 Audit of New Scandia Township (Dave Stene, EideBailey)
d) Conclusions of Special Meeting for City Administrator Performance Review
10. Adjournment
5 a)
March 20, 2007
A regular meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt
called the meeting to order at 7:00 p.m. The following councilmembers were present:
Councilmembers Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis
Seefeldt. Staff present: Administrator Anne Huriburt, City Attorney Dave Hebert, Treasurer
Colleen Firkus, Deputy Clerk Brenda Eklund.
PUBLIC FORUM
There were no public comments.
APPROVAL OF AGENDA
There were no additions to the agenda. Dolores Peterson made a motion to approve the agenda
as presented. Michael Harnetty seconded the motion and motion adopted unanimously.
CONSENT AGENDA
The following consent agenda was presented:
a) Minutes of City Council 02-20-07 Special Meeting, 02-20-07 Council Regular Meeting, 03-06-
07 Regular Meeting.
b) Treasurer's Report:
Beginning Balance 2/01/07 $1,365,468.15
Receipts 50,154.09
Expenditures - 394,399.58
Payroll 16,382.35 410,781.93
Adjustments Bank Charges - _ 8.00
Ending Balance 2/28/07 $1,04,832.31
c) Payment of Vouchers.
d) Approval of liquor licenses for the license period April 1, 2007 through December 31, 2007 for
the following:
• Big Marine Lake Liquor Store, Off-Sale Intoxicating Liquor License
• Adrian J. Franssen DBA Scandia Olde Towne Liquor, Off-Sale Intoxicating Liquor License
• The Scandia Creamery LLC, On-Sale Intoxicating Liquor License and Sunday Liquor
• Meisters Bar and Grill, Combination On-Sale/Off-Sale Intoxicating Liquor and Sunday
Liquor
• Prospects, On-Sale Intoxicating Liquor License and Sunday Liquor
e) Approve Reduction of Financial Guarantee for Grading Permit for Access Road, Big Marine
Lake Development (Tii Gavo). Reduction in the letter of credit from $250,000 to $10,000.
Michael Harnetty made a motion to approve the Consent Agenda. Dolores Peterson seconded
the motion and motion adopted unanimously.
PUBLIC HEARING—CERTIFYING ACREAGE INTO AG PRESERVES (DANIEL
FROILAND)
Daniel Froiland has requested that three parcels with a total acreage of 93.37 acres be certified as
eligible for the Metropolitan Agricultural Preserves Program. This property, located on the north
side of Oakhill Road at 199th Street, was the site of the proposed Diamond Homes' "Serenity"plat.
March 20, 2007
Scandia City Council
Page3
meeting. In old business, Chief Spence presented a quote from Federal Siren in the amount of
$2,764.00 to install equipment that could cycle the fire and rescue siren off during selected hours.
This would not affect the siren sounding for civil defense or severe weather warnings. Michael
Harnetty made a motion to approve the quote from Federal Siren in the amount of$2,764.00
to install equipment that will modify the fire department siren to be turned off between the
hours of 9:00 p.m. and 7 a.m. for fire and medical rescue calls. Dolores Peterson seconded the
motion and motion adopted unanimously.
City Engineer
City Engineer Tom Peterson was not present. Administrator Hurlburt reported that the bid opening
for the 2007 Street Improvements Project will be Friday, March 23, 2007 at City Hall.
City Administrator
Summer Recreation Program
Recreation Program Coordinator Marty McKelvey presented the 2007 summer recreation program
schedule. A number of programs will be held at Camp Lakamaga, the Girl Scout camp on Big
Marine Lake. As the camp will provide most of the staffing for the programs offered there, only
one part-time seasonal employee will be needed to assist with the youth programs. Ms. McKelvey
requested permission to advertise and hire for this position. Details of the agreement with the camp
are in the process of being finalized. The schedule also includes program offerings for adults,with
trips to theaters and a Twins game arranged through Valley Tours. An after-school pizza party
event is proposed for May 1 at the Community Center, at which parents will be able to meet
instructors and register their child for the summer programs. The council expressed their
satisfaction and were impressed with the design of the summer program. Dolores Peterson made a
motion to approve the program as presented, with the understanding that fmal contract
details and insurance issues will be worked out.Donnette Yehle seconded the motion and
motion adopted unanimously.
Scandia Community Center Rental Policies
Administrator Hurlburt has recommended a new rental policy for the Scandia Community Center,
as the contract currently in place does not clearly state the rate policy or responsibilities of the
renter. The rental policy includes all organizations that qualify for a waiver of rental fees and
clearly states the special rates granted to non-profit groups. The new contract does not propose a
rate change,rather a rate structure based on use of the hall. The cleaning/damage deposit language
in the draft policy states that deposits will be withheld for any cleaning exceeding one hour, at the
rate of$50 per hour. This had not been clear in the past. A liquor addendum is also included for
those renters serving alcohol at their function. The city's insurance agent advised to insert a liability
clause in the addendum regarding"host coverage". Mayor Seefeldt asked that this liability portion
of the agreement be highlighted on the contract document(page 5). Councilmember Peterson
commented that the city attendant needs to be aware of the language that states his authority to ask
an intoxicated guest to leave the premises. This should mean that he work with the host to provide
transportation for the individual. Councilmember Peterson discussed the"Mop the bathroom and
March 20, 2007
Scandia City Council
Pages
contractual services. An office currently shared by the part-time Building Official and the Deputy
will provide adequate space for the full-time official. Administrator Hurlburt is looking into
relocating the Deputy's office to space in the Firehall/Public Works building. Councilmember
Crum would like to see volunteer service to the Fire and Rescue Department be encouraged to
those applying for the maintenance and building official positions. Councilmember Yehle asked if
the Public Works Supervisor would be accountable for performance reviews to those in the
department. No,but would participate and provide feedback in the reviews. The following actions
were taken:
Peter Crum made a motion to approve the seven new job description titles (Maintenance
Supervisor, Maintenance Worker(full-time), Maintenance Worker(part-time), Deputy Clerk,
Treasurer/Planning Commission Secretary, Building/Code Enforcement Official, and Office
Assistant). Dennis Seefeldt seconded the motion and motion adopted unanimously.
Michael Harnetty made a motion to approve the pay ranges as follows: Maintenance Worker
full-time ($15.30 to $20.30 per hour),Maintenance Supervisor($19.25 to $25.50/hr),
Building/Code Enforcement Official ($50,200 to $64,300/yr, exempt position).Dolores
Peterson seconded the motion and motion adopted unanimously.
Dolores Peterson made a motion to designate John Morrison as the Maintenance Supervisor,
at a new pay rate of$24.36 per hour. Michael Harnetty seconded the motion and motion
adopted unanimously.
Michael Harnetty made a motion to authorize advertisements for the vacant positions (Office
Assistant, Maintenance Worker, and Building/Code Enforcement Official). Dolores Peterson
seconded the motion and motion adopted unanimously.
Deadlines for applications will be staggered so that evaluations and interviews do not occur all at
once. The schedule and procedure for interviewing candidates will be set at a later date.
City Administrator Performance Evaluation
A six-month performance review of Administrator Hurlburt needs to be scheduled per the
employment agreement between the city and the Administrator. A closed meeting of the council
will be conducted for this purpose on April 17, 2007 at 6:00 p.m. Staff and Planning Commission
members will be directed to provide any comments related to Administrator Hurlburt's
performance to Mayor Seefeldt.
ROBERT AND BETTY STERBENTZ
Robert and Betty Sterbentz, 10860 191st Street,have addressed a concern regarding installation of a
fence between their property and the Big Marine Lake Store. Correspondence between the two
parties has been on-going since last year. The Strebentz' now request the City take action that
requires the business to meet zoning requirements. Installation of a fence was not required in the
a.) e?R.)
April 3, 2007
A regular meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt
called the meeting to order at 7:00 p.m. The following councilmembers were present:
Councilmembers Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt.
Absent: Councilmember Pete Crum. Staff present: Administrator Anne Hurlburt, City Attorney
Dave Hebert, City Engineer Tom Peterson, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund.
APPROVAL OF AGENDA
The following additions to the agenda were presented: 1) Consider an increase to the bond issue for
the 2007 Road Project so that an emergency repair to 228th Street may be added to the project;
2) Discussion on the procedure of Administrator Hurlburt's performance review; 3) Emergency
replacement of the Community Center's furnace which services the city office and Board Room; 4)
Replacement of Treasurer Firkus' computer; 5) Discussion of the deputy's office relocation.
Dolores Peterson made a motion to approve the agenda as presented. Donnette Yehle
seconded the motion and motion adopted unanimously.
PUBLIC HEARING—VACATION OF PARTS OF 3rd STREET AND 1st AVENUE
(RESOLUTION 04-03-07-01)
As recommended by the Parks and Recreation Committee, for improvements to"Old Lions Park"
to continue it is necessary to vacate street right-of-ways within the park boundary. Mayor Seefeldt
opened the public hearing. Neighboring property owner Greg Benson, 21120 Olinda Trail, asked if
vacating means a half-split of the road between owners, and will Washington County make record
of this split. Attorney Hebert replied that the resolution adopted by the council will be recorded and
by law this half-split will apply to the property. Mr. Benson asked why the 1st Avenue connection
to Olinda Trail is not also being vacated. Dave Smith, Chair of the Parks and Recreation
Committee, explained that this allows for a possible access trail to the park in the future. Mayor
Seefeldt closed the public hearing. Michael Harnetty made a motion to adopt Resolution 04-03-
07-01 For Vacating Parts of 3rd Street and 1st Avenue. Dolores Peterson seconded the motion
and motion adopted unanimously.
2007 ROAD IMPROVEMENT PROJECT BID AWARD (RESOLUTION 04-03-07-02)
City Engineer Tom Peterson presented the bid tabulations for the 2007 Road Project which were
opened on March 23, 2007.
Alternate No. 1 — Alternate No. 2—Cut
Contractor's Name Total Base Bid Ostrum Avenue Down 240th Street Hill
Dresel Contracting $ 1,278,299.60 $ 87,068.00 $ 10,915.00
Hardrives Inc $ 1,388,866.90 $ 107,736.50 $ 31,600.00
Jay Bros Inc $ 1,396,700.10 $ 97,263.10 $ 17,920.00
North Valley Inc $ 1,302,982.44 $ 89,727.20 $ 11,610.00
Northwest Asphalt Inc $ 1,396,028.51 $ 90,336.10 $ 20,675.00
T A Schifsky & Sons Inc $ 1,399,778.20 $ 96,439.30 $ 19,320.00
Tower Asphalt Inc $ 1,347,257.30 $ 88,405.00 $ 8,030.00
Scandia City Council
April 3, 2007
Page 3
years and provide good dependable work. Councilmember Harnetty stated that as there are two
local contractors, they should both be given the opportunity to submit quotes,with the work being
granted based on the best price. Michael Harnetty made a motion to obtain another quote to
replace the Community Center furnace, and to authorize Administrator Hurlburt to accept
the low quote. Dennis Seefeldt seconded the motion. Voting yes: Harnetty, Seefeldt, Yehle.
Voting no: Peterson. Motion adopted.
OFFICE COMPUTER REPLACEMENT
Treasurer Colleen Firkus' computer, which contains the financial records,has recently been failing.
Estimates have been obtained from several sources, with an approximation of$1,000 to purchase a
computer and necessary software. Dolores Peterson made a motion to authorize staff to replace
the Treasurer's computer at a cost up to $1,200.00. Donnette Yehle seconded the motion and
motion adopted unanimously.
RELOCATION OF DEPUTY OFFICE
Councilmember Harnetty suggested a committee be formed to look into the issue of relocating the
deputy's office. A previous suggestion that the office be relocated from City Hall to the Firehall has
been met with some difficulty within the Fire Department. Assistant Fire Chief Jim Finnegan was
present to state that he and Fire Chief Steve Spence will represent the Fire Department on this
committee. Assistant Fire Chief Steve Yehle will not take a place on the committee as Yehle feels
there is a conflict of interest with Donnette Yehle's position on the City Council. The council
appointed Councilmember Harnetty, Mayor Seefeldt and Administrator Hurlburt to serve on the
committee.
The Planning Commission began their meeting at 7:37 p.m. The following members were
present: Chair Chris Ness,Vice-Chair Jim Malmquist, Christine Maefesky, Kevin Nickelson,
Peter Schwarz; City Planner Dick Thompson.
NEXTEL-SPRINT: CONDITIONAL USE PERMIT (RESOLUTION 04-03-03-07)
Mr. Jason Hall presented Sprint-Nextel's request for a Conditional Use Permit to allow for the co-
location of three antennas on the existing US Cable Tower and for the construction of three
equipment cabinets in the existing compound at the base of the tower. The tower is located at
15072 Old Marine Trail North.
Planning Commission recommended to the City Council that they adopt the draft resolution as
presented with the approved legal description supplied. Dolores Peterson made a motion to
accept the recommendation of the Planning Commission to adopt Resolution 04-03-07-03
granting Sprint Nextel a Conditional Use Permit for Antenna Co-location and Construction
of Three Equipment Cabinets, with submission of the approved legal description. Donnette
Yehle seconded the motion and motion adopted.
Scandia City Council
April 3, 2007
Page 5
Plan, prepare the roadbed for Meadowridge Trail without gravel; and also set money aside to
protect the paved Meadowridge Lane and to insure completion of Meadowridge Trail.
Defer Design of the Accessory Storage Buildings
The developers propose to build the accessory storage buildings on an on-demand basis.
Councilmember Peterson asked if the buildings will be red in color as proposed. Mr. Tomten
replied that the design is based on an agrarian look in keeping with the rural setting. Attorney
Hebert emphasized the need for the restrictive covenants to spell out that no accessory structures be
allowed on the lots and that the covenants need to clearly state allowed garage size. Zoning is
covered by the Planned Unit Development, which would not allow accessory buildings because of
the storage units, superceding the development code.
Financial Guarantee for the Project
The developer proposes submitting a performance and payment bond as a financial guarantee,
although staff recommends against accepting this form of a guarantee. Letters of credit are a much
safer and dependable form of guarantee should it be necessary to collect on the funds. This issue
will be discussed when the subdivision agreement is presented for approval.
Construction of the Community Building
The developer would like to proceed with the construction of the Community Center building prior
to the construction of any homes. As this is not an allowable use, a building permit cannot be issued
at this time. However, the city and developer could enter into an agreement to allow for the
construction of the building to proceed. This agreement would hold the city harmless if for any
reason the project would not proceed, and require a financial guarantee for removal of any
construction that might be later found to be non-conforming. Planning Commission recommended
to the city council to enter into an agreement with the developer to allow construction of the
community building.
WILLOWBROOK CHURCH: TEXT AMENDMENT (ORDINANCE 102)
The application of Willowbrook Church for a text amendment to the Shoreland Management
Regulations to allow places of worship in the Shoreland Overlay District was continued from the
March 6, 2007 meeting. Mayor Seefeldt asked that the lake frontage of at least 300 feet be
addressed. This frontage is covered by the current ordinance as it addresses lot size.
Councilmember Peterson felt that few residents presented opposition to a church being allowed in
the shoreland overlay district, and that she would rather see a church rather than multiple homes if
she were a lake resident. Councilmember Yehle suggested that the ordinance could limit road
frontage to minor arterials only, feeling this would address the traffic issues and reduce impact on
small lakes. Mayor Seefeldt pointed out that this language could be considered "spot zoning"and
therefore not acceptable. The Planning Commission vote was tied 2-2 on the adoption of draft
Ordinance 102 and was forwarded to the council without a recommendation. Dolores Peterson
made a motion to adopt Ordinance 102 Amending Section 6.1(3) of the Shoreland
Management Regulations Adopted in Section 11.2 of Chapter 2 of the Development Code of
4,91.)
April 9, 2007
A special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt
called the meeting to order at 4:00 p.m. The following were present: Councilmembers Pete Crum,
Dolores Peterson, Donnette Yehle and Mike Harnetty, and Mayor Dennis Seefeldt. Staff present:
City Assessor Frank Langer and Administrator Anne Hurlburt. The purpose of the meeting was to
conduct the annual Board of Appeal and Equalization.
The Council heard information presented by the following property owners:
M. Peterson 14-032-20-43-0012
Scandia Four 14-032-20-43-0008
Scandia Four 14-032-20-43-0009
M. Nelson 03-032-20-14-0010
Mike Harnetty, seconded by Donnette Yehle,moved to modify the land value of parcel 14-032-20-
43-0012 from $170,500 to $140,000, lowering the 2007 estimated market value from $292,800 to
$262,300,but to make no other changes. The motion passed.
Dolores Peterson, seconded by Pete Crum,moved to approve the maintenance changes as
recommended by the City Assessor and as listed on the attachment to these minutes. The motion
passed.
Dolores Peterson, seconded by Donnette Yehle,moved to adjourn the Board of Appeal and
Equalization. The motion passed, and the meeting adjourned at 6:00 p.m.
Respectfully submitted,
Anne Hurlburt
City Administrator/Clerk
MINNESOTA•REVENUE
Local Board of Appeal and Equalization Record for 2007 Date(s)of Meeting:
4/9/2007
i4 l t� t:i'i p d ti z+; ,< �: Jurisdiction %
a ,�� ��� t� .tom }� ;; #of parcels #of parcels #of parcels #with class #of parcels Total Change Change in
fir• C.UNTY NAME pppE CJ�rl,T,p,,, :_Apt �' m pm/,p "-,:0',..,µ'ppe ° appealed reduced increased changes not changed in EMV Total EMV 2 Total EMV
WASHINGTON 0082 SCANDIA 0400 10 9 1 0' O
'CT code is the city/town code that has been issued by the Property Tax Division of the Department of Revenue.This four-digit code is unique to each city or town within a county.All town codes begin with two zeros,and all city codes end with two zeros.
2Jurisdiction Total EMV is the amount that is reported in item 30 of the 2007 Spring Mini Abstract.
'P-Appeal by property owner;W-Appeal in writing;R-Appeal by representative;0-Other(miscellaneous board actions);AR-Assessor recommendations brought to the board for action
°Do not use class code numbers to describe the type of properly.Identify the class by name,i.e.,residential homestead instead of 201.
X. ._, � a_Rn:
_ P�IassifieatioAppe n, al`s�,�
• Appeal Parcel Number if No Explanation Assessor's EMV Board Ordered EMV Change(+/-) %Change Assessor's Board Ordered
Name of Property Owner Code (One parcel per line) Change for Change Land Improvements Total Land Improvements Total in EMV($) in EMV Class Class
Correct value to match
WAHINGTON COUNTY AR 32.032.20.44.0002 PP#99.099.99.00.343 468,000 124,400 592,400 468,000 122,000 590,000 -2,400 -0.41% Exempt Nor Exempt Non-Hn
Lower land value for
JARMOLUK,JEFFREY& AR 29.032.20.11.0005 equalization 298,800 53,300 352,100 194,200 53,300 247,500 -104,600 -29.71% SRR Non-H SRR Non-Hmst
Remove living quarters
BEITLER,JOE AR 10.032.20.34.0003 over garage-cold 132,300 281,400 413,700 132,300 245,600 377,900 -35,800 -8.65% Res Hmstd Res Hmstd
- Addn1 curable
LINDBERG,JAMES&KR AR 14.032.20.12.0003 physical OBSOL.From 156,800 91,500 248,300 156,800 66,000 222,800 -25,500 -10.27% Res Hmstd Res Hmstd
Remove 200sf ofbsmnt'
DIETRICH,DEAN AR 18.032.20.23.0002 finish and LOB 93,900 146,700 240,600 93,900 121,800 215,700 -24,900 -10.35% Res Hmstd Res Hmstd
10%Obsol.For deferred
NEGUS,ROD AR 04.032.20.33.0010 maintenance 169,700 159,400 329,100 169,700 144,300 314,000 -15,100 -4.59% Res Hmstd Res Hmstd
Washington County
JARMOLUK,JEFFREY& AR 29.032.20.11.0017 owns a portion of land in 140,800 140,800 98,600 98,600 -42,200 -29.97% SRR Non-H SRR Non-Hmst
Reduce land value for
PELTO,EDWARD&PATf AR 34.032.20.22.0018 equalization 279,600 92,100 371,700 264,600 92,100 356,700 -15,000 -4.04% Res Hmstd Res Hmstd
After exterior inspection,
NICHOLSON,KEVIN&DEAR 88.088.88.00.1371 appraiser deemed 0 400 400 0 0 LE CO -I OO , SRR Non-Hmstd
Addn'l curable physical '
BAILEY,MARY AR 23.032.20.41.0006 depreciation for 131,200 234,900 366,100 131,200 212,800 344,000 -22,100 -6.04% Res Hmstd Res Hmstd
5, b)
City of Scandia
Treasurer's Report
March 30, 2007
Beginning Balance 3/01/07 1,004,832.31
Receipts 69,262.15
Expenditures - 195,283.85
Payroll 17,306.77 212,590.62
Adjustments
Ending Balance 3/30/07 861,503.84
Submitted by: Colleen Firkus, Treasurer
5c)
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 1
Payments
Current Period:APRIL 2007
Batch Name 04-17-07 User Dollar Amt $101,637.40
Payments Computer Dollar Amt $101,637.40
$0.00 In Balance
Refer 0 AMERIPRIDE LINEN&APPAREL S _
Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES M173524-0307 $226.72
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $226.72
Refer 0 APPLETREE INSTITUTE _
Cash Payment G 201-21706 ACCRUED HOSP&MEDICA Morrison Health $148.30
Invoice
Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison Health Coverage $593.20
Invoice
Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt Health Coverage $231.50
Invoice
Cash Payment E 101-41401-131 HEALTH INSURANCE E Eklund Health Coverage $231.50
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $1,204.50
Refer 0 BAKKEN,KIM
Cash Payment E 202-42240-310 MEDICAL TRAINING EMT Training $70.00
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $70.00
Refer 0 BANYON DATA SYSTEMS INC _
Cash Payment E 101-41000-110 TRAINING Eklund BDS Training $200.00
Invoice 4-4-07
Cash Payment E 101-41000-110 TRAINING Firkus User Group Conference $160.00
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $360.00
Refer 0 BRAUN INTERTEC _
Cash Payment E 307-43260-303 ENGINEERING FEE Soil borings-Ostrum Ave. $3,100.00
Invoice 276118
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $3,100.00
Refer 0 CHERI CUNNINGHAM GRAPHIC DE _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Feb.Website Updates $32.50
Invoice 3-1-07
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $32.50
Refer 0 CHISAGO LAKES DISTRIBUTING I _
Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $106.71
Invoice 335614
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $106.71
Refer 0 CITIBUSINESS CARD
Cash Payment E 101-41000-200 OFFICE SUPPLIES Recycling Baskets $102.30
Invoice 8077562-00
Cash Payment E 101-41000-200 OFFICE SUPPLIES Conservation Fund Video $25.00
Invoice 4951
Cash Payment E 101-41000-570 OFFICE EQUIPMENT& Comm.Center Mailbox $235.00
Invoice MBG0100625
NEW SCANDIA TOWNSHIP 04/13/07 11:47 AM
Page 2
Payments
Current Period:APRIL 2007
Cash Payment E 101-41000-110 TRAINING Maefsky Training-GTS $305.00
Invoice 3-20-07
Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Pickup latch $50.58
Invoice 93793
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $717.88
Refer 0 CONNEXUS ENERGY -
Cash Payment E 602-43252-381 UTILITIES 201 Septic $21.18
Invoice 18300 Norell
Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $7.99
Invoice 19540 Old Marin
Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Streetlights $64.50
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $93.67
Refer 0 COUNTRY MESSENGER -
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Employment Ads $64.80
Invoice 21490
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $64.80
Refer 0 CRUM, PETE _
Cash Payment E 101-41110-106 MEETINGS Social Security Refund $46.50
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $46.50
Refer 0 ECM PUBLISHERS,INC
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $168.35
Invoice IS 00260923
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Employment Ad $93.00
Invoice IT 00100399
Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 100 $543.65
Invoice IT 00099809
Cash Payment E 404-43000-219 PROJECTS Street Vacation $240.70
Invoice IT100100027
Cash Payment E 101-41000-207 HEARING FEES Nextel Hearing $70.55
Invoice IT 00100028
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Employment Ad $93.00
Invoice IT 00100145
Cash Payment E 101-41000-201 LEGAL NOTICES Board of Appeals Notice $37.35
Invoice IT 00100278
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $1,246.60
Refer 0 EIDE BAILLY -
Cash Payment E 101-41500-301 AUDITING&ACCOUNT! Audit charges $2,748.00
Invoice 854394
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $2,748.00
Refer 0 F X L INC -
Cash Payment E 101-42000-103 PART-TIME EMPLOYEE Assessment Services $1,500.00
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $1,500.00
Refer 0 FAIRVIEW PHARMACY SERVICES
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 3
Payments
Current Period:APRIL 2007
Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES One year med supply $316.36
Invoice 55606
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $316.36
Refer 0 FARM PLAN _
Cash Payment E 204-46101-221 EQUIPMENT SUPPLIES Belts for aerator $27.51
Invoice 342626
Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Plow truck $24.18
Invoice S26094
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $51.69
Refer 0 FIRE EQUIPMENT SPECIALTIES _
Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Two Mid-matic nozzles $1,674.31
Invoice 5003
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $1,674.31
Refer 0 FIRE TECH SERVICE, INC _
Cash Payment E 202-42260-220 REPAIRS Bracket repair-87 Pumper $394.77
Invoice 693
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $394.77
Refer 0 FOREST LAKE AREA SCHOOLS _
Cash Payment E 204-45202-112 PROFESSIONAL SERVI Open Gym Custodial Services $624.33
Invoice 1786
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $624.33
Refer 0 FOREST LAKE PRINTING INC _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Office letterhead and envelopes $421.74
Invoice 8640
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $421.74
Refer 0 FRONTIER _
Cash Payment E 101-41000-321 TELEPHONE City Hall $320.86
Invoice 6514332274
Cash Payment E 205-41920-381 UTILITIES Annex $54.00
Invoice
Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00
Invoice
Cash Payment E 101-42400-200 OFFICE SUPPLIES Building Inspector $73.35
Invoice 6514335762
Cash Payment E 202-42280-321 TELEPHONE Fire Department $125.10
Invoice 6514334383
Cash Payment E 204-45201-381 UTILITIES Warming House $67.94
Invoice 6514335266
Cash Payment E 201-43126-321 TELEPHONE Maintenance Garage $62.16
Invoice 6514335223
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $777.41
Refer 0 GOPHER STATE ONE-CALL,INC
Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $7.25
Invoice 7031419
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $7.25
Refer 0 HARNETTY, MICHAEL
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 4
Payments
Current Period:APRIL 2007
Cash Payment E 101-41110-106 MEETINGS Lodging--LMC Seminar $105.60
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $105.60
Refer 0 HEBERT, WELCH, HUMPHREYS& _
Cash Payment E 101-41610-304 LEGAL FEES March Prosecution $1,529.00
Invoice 14567
Cash Payment E 101-41600-304 LEGAL FEES Legal Services $2,983.00
Invoice 14569
Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $72.00
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $4,584.00
Refer 0 LOFFLER BUSINESS SYSTEMS/LE _
Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier Rent $181.05
Invoice 073738999
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $181.05
Refer 0 LOFFLER COMPANIES,INC. _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Copier staples $93.72
Invoice 45555A
Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Color copies $114.24
Invoice 188122
Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Black/white copies $509.60
Invoice 188123
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $717.56
Refer 0 MARKS SPECIALTY WELDING _
Cash Payment E 201-43126-220 REPAIRS Light post repair $100.00
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $100.00
Refer 0 MENARDS-FOREST LAKE
Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Guardrail posts and supplies $147.29
Invoice 4200
Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Light bulbs for Comm.Center $11.98
Invoice 4200
Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire Dept.bookcase $104.51
Invoice 3781
Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Shop bulbs $19.11
Invoice 6618
Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire Dept. $21.54
Invoice 6033
Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire Dept.bookcase $158.83
Invoice 2659
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $463.26
Refer 0 MERRIER,JEROME
Cash Payment E 202-42240-310 MEDICAL TRAINING EMT Training $70.00
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $70.00
Refer 0 MILBRANDT ENTERPRISE
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 5
Payments
Current Period:APRIL 2007
Cash Payment E 202-42280-401 CLEANING Firehall $202.35
Invoice 4-12-07
Cash Payment E 205-41900-401 CLEANING Community Center $1,102.28
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $1,304.63
Refer 0 MINNESOTA MUTUAL LIFE INS CO _
Cash Payment E 101-41320-133 LIFE INSURANCE EMPL Hurlburt Life Ins. $4.10
Invoice 4-1-07
Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Morrison,Jemelka Life Ins. $8.20
Invoice
Cash Payment E 101-41400-133 LIFE INSURANCE EMPL Peterson Life Ins. $4.10
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $16.40
Refer 0 NAPA AUTO PARTS _
Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Wiper blade $40.43
Invoice 946786
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $40.43
Refer 0 NCPERS GROUP LIFE INS _
Cash Payment E 101-41401-133 LIFE INSURANCE EMPL Eklund Life Ins. $16.00
Invoice 3-22-07
Cash Payment E 101-41510-133 LIFE INSURANCE EMPL Firkus Life Ins. $16.00
Invoice
Cash Payment E 101-41320-133 LIFE INSURANCE EMPL Hurlburt Life Ins. $16.00
Invoice
Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Morrison,Poidinger Life Ins. $32.00
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $80.00
Refer 0 NEXTEL COMMUNICATIONS -
Cash Payment E 202-42280-321 TELEPHONE Fire Dept. $144.16
Invoice 721650231-021
Cash Payment E 201-43126-321 TELEPHONE Public Works $74.22
Invoice 721650231-021
Cash Payment E 201-43126-321 TELEPHONE Public Works $95.27
Invoice
Cash Payment E 101-41000-321 TELEPHONE Admin.Cellular $36.07
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $349.72
Refer 0 PETERSON EXCAVATING _
Cash Payment E 201-43260-220 REPAIRS Payment 2-Sewer Improvements $20,248.30
Invoice 4-5-07
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $20,248.30
Refer 0 PETERSON, DEBBIE
Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Uniform shirt $39.95
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $39.95
Refer 0 REIMAN, SHIRLEY
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 6
Payments
Current Period:APRIL 2007
Cash Payment E 205-41900-439 REFUNDS ISSUED Rental refund $740.00
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $740.00
Refer 0 S&T OFFICE PRODUCTS,INC. _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Paper and supplies $77.59
Invoice 01LQ0101
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $77.59
Refer 0 SCANDIA HEATING&AIR COND.IN _
Cash Payment E 205-41900-223 BUILDING REPAIR SUP Gas furnace/air unit for Comm.Center $7,986.00
Invoice 24899
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $7,986.00
Refer 0 SCHNEIDER,JAMES
Cash Payment E 101-42400-103 PART-TIME EMPLOYEE Building Official $1,081.10
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $1,081.10
Refer 0 SELECT ACCOUNT _
Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison HAS $100.00
Invoice
Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt HAS $91.70
Invoice 005351
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $191.70
Refer 0 SRC,INC _
Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $141.83
Invoice 4-5-07
Cash Payment E 202-42280-381 UTILITIES Firehall $32.24
Invoice
Cash Payment E 101-41000-430 RECYCLING March Recycling $2,320.50
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $2,494.57
Refer 0 TKDA _
Cash Payment E 101-41000-207 HEARING FEES White Rock Ranch $992.54
Invoice 0984
Cash Payment E 101-41000-207 HEARING FEES Tii Gavo $265.90
Invoice 0990
Cash Payment E 101-41000-207 HEARING FEES Theilbar $449.20
Invoice 0989
Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tiller/Zavoral Mine $1,785.04
Invoice 0988
Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Planning $642.16
Invoice 0986
Cash Payment E 101-41000-207 HEARING FEES Rodgers $448.14
Invoice 0987
Cash Payment E 101-41000-207 HEARING FEES Lombritto $733.59
Invoice 0985
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $5,316.57
Refer 0 TODD'S HOME CENTER
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 7
Payments
Current Period:APRIL 2007
Cash Payment E 201-43126-212 FUEL Fuel $1,757.70
Invoice 3-31-07
Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Supplies $73.54
Invoice
Cash Payment E 204-46101-221 EQUIPMENT SUPPLIES Aerator $4.63
Invoice
Cash Payment E 202-42220-212 FUEL Fuel $152.67
Invoice
Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Supplies $21.38
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $2,009.92
Refer 0 UNION SECURITY INSURANCE CO _
Cash Payment E 101-41320-134 DISABILITY INS EMPLO Hurlburt Disability $39.50
Invoice 4-1-07
Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison Disability $45.20
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $84.70
Refer 0 US BANK _
Cash Payment E 310-47000-611 BOND INTEREST 2000 Building bond Interest $22,517.50
Invoice 33380390
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $22,517.50
Refer 0 WASHINGTON CONSERVATION DI _
Cash Payment E 204-45200-111 Planning Embrace Open Space Planning $2,201.75
Invoice 1101
Cash Payment E 101-41000-207 HEARING FEES $243.00
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $2,444.75
Refer 0 WASHINGTON COUNTY(TAXES) _
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Rassmussen Property Tax $1,592.00
Invoice 74115
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $1,592.00
Refer 0 WASHINGTON COUNTY PUBLIC W _
Cash Payment E 201-43126-220 REPAIRS Plow blade repairs $287.59
Invoice 55552
Cash Payment E 201-43126-228 GRAVEL&SAND Snow/Ice Control $174.34
Invoice 55476
Cash Payment E 201-43126-228 GRAVEL&SAND Snow/Ice Control $7,094.92
Invoice 55415
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $7,556.85
Refer 0 WASHINGTON COUNTY RECORDE -
Cash Payment E 101-41000-207 HEARING FEES Rodgers Res. Fee $46.00
Invoice 29550
Cash Payment E 101-41000-207 HEARING FEES White Rock Ranch Rec. Fee $46.00
Invoice 30964
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $92.00
Refer 0 WASHINGTON CTY SURVEYOR'S
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 8
Payments
Current Period:APRIL 2007
Cash Payment E 101-41000-207 HEARING FEES German Lake $8.13
Invoice 1007801
Cash Payment E 101-41000-207 HEARING FEES Sprint/Nextel $53.13
Invoice 1007736
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $61.26
Refer 0 XCEL ENERGY -
Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $271.86
Invoice 106142918
Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $37.25
Invoice 105050941
Cash Payment E 205-41920-381 UTILITIES Annex Gas $139.72
Invoice 105108317
Cash Payment E 204-45201-381 UTILITIES Warming House $115.46
Invoice 105061357
Cash Payment E 201-43126-381 UTILITIES Old Garage $57.52
Invoice 105056786
Cash Payment E 202-42280-381 UTILITIES Firehall $817.72
Invoice 105105918
Cash Payment E 201-43126-381 UTILITIES $545.14
Invoice
Cash Payment E 205-41920-381 UTILITIES Annex Electric $44.15
Invoice 105062330
Cash Payment E 204-45206-381 UTILITIES Ballfield $48.70
Invoice 104814882
Cash Payment E 602-43252-381 UTILITIES Bliss LS 3&4 $38.57
Invoice 104928489
Cash Payment E 602-43252-381 UTILITIES LS#1 $16.59
Invoice 302519740
Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $117.09
Invoice 302785259
Cash Payment E 201-43126-381 UTILITIES Flashing Light $19.21
Invoice 303328935
Cash Payment E 204-46101-381 UTILITIES Aerator $68.23
Invoice 303682753
Cash Payment E 205-41920-381 UTILITIES Community Center $801.45
Invoice 105792087
Cash Payment E 202-42280-381 UTILITIES Fire Siren $3.16
Invoice 104006958
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $3,141.82
Refer 0 XERXOX CORPORATION _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Toner for FAX machine $99.46
Invoice C398166
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $99.46
Refer 0 YEHLE STEVEN C. _
Cash Payment E 202-42280-200 OFFICE SUPPLIES Postage reimbursement $16.47
Invoice
Transaction Date 4/13/2007 SECURITY STATE B 10100 Total $16.47
Refer 0 YEHLE, DONNETTE
NEW SCANDIA TOWNSHIP 04/13/07 11:21 AM
Page 9
Payments
Current Period:APRIL 2007
Cash Payment E 101-41110-106 MEETINGS Refund of SS $46.50
Invoice
Transaction Date 4/12/2007 SECURITY STATE B 10100 Total $46.50
Fund Summary
10100 SECURITY STATE BANK
101 GENERAL FUND $24,614.31
201 ROAD&BRIDGE $32,259.10
202 FIRE $4,365.52
204 PARK $3,166.54
205 SCANDIA COMMUNITY CENTER $11,354.84
307 BLACKTOP PROJECT 2007 $3,172.00
310 FIRE HALL/PUBLIC WORKS BOND $22,517.50
602 201 SEWER PROJECT $187.59
$101,637.40
Pre-Written Checks $0.00
Checks to be Generated by the Compute $101,637.40
Total $101,637.40
Meeting Date: 4/17/2007
Agenda Item: ' e)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt Resolution 04-17-07-01 approving dissolution of the Marine
Water Management Organization (WMO)
Deadline/ Timeline: N/A
Background: • The Board of Water and Soil Resources has approved the
enlargement of the Carnelian Marine Watershed District,the
increase in the number of managers (from 5 to 7), and the name
change to"Carnelian-Marine-St. Croix Watershed District."
• The order will be filed with the Secretary of State once proof of
the dissolution of the Marine on St. Croix WMO has been received
by BWSR.
• Washington County has requested that each community to sign
one last resolution to dissolve the WMO.
Recommendation: I recommend that the Council adopt the resolution.
Attachments/ • Draft Resolution 04-17-07-01.
Materials provided:
Contact(s): Amanda Goebel,Washtington County(651-
430-6744)
Prepared by: Anne Hurlburt, Administrator
(dissolve Marine wmo)
Page 1 of 1
04/05/07
JOINT RESOLUTION
OF
THE TOWN OF MAY, THE CITY OF MARINE ON ST. CROIX, THE TOWN OF
STILLWATER, AND THE CITY OF SCANDIA,
WASHINGTON COUNTY, MINNESOTA
CITY OF SCANDIA RESOLUTION NO: 04-17-07-01
A RESOLUTION OF THE TOWN OF MAY, THE CITY OF MARINE ON ST.
CROIX, THE TOWN OF STILLWATER, AND THE CITY OF SCANDIA
CONCERNING THE MARINE ON ST. CROIX WATERSHED MANAGEMENT
ORGANIZATION:
WHEREAS,the Town of May,the City of Marine on St. Croix,the Town of
Stillwater and the City of Scandia(the "Parties")jointly exercise common authority
through a Joint Powers Agreement pursuant to Minn. Stat. 471.59 establishing the Marine
on St. Croix Watershed Management Organization (the"Marine WMO"); and
WHEREAS, all or part of each party's municipal boundaries lies within the
geographical area referenced to as the Marine WMO; and
WHEREAS, each party is desirous of expressing its approval as to the dissolution
of the Marine WMO in favor of having its rights,responsibilities, and undertakings
assumed by an organization resulting from the merger of the Marine WMO and Carnelian
Marine Watershed District in accordance with the Enlargement Order of the Carnelian
Marine Watershed District as filed by the Minnesota Board of Water& Soil Resources.
NOW, THEREFORE, in consideration of the mutual undertakings herein
expressed, the Town of May, the City of Marine on St. Croix, the Town of Stillwater and
the City of Scandia agree as follows:
1. Upon hearing input on each party's decision to withdraw from the Marine
WMO; upon payment in full of past and current financial obligations; and
upon 10 days written notice given by each party to every other party of its
intent to withdraw from the Marine WMO, the Marine WMO shall be
dissolved. The lands encompassed by the Marine WMO and the area in
Scandia not presently included in a water management organization or a
watershed district shall be merged with the existing Carnelian Marine
Watershed District to form an enlarged watershed district upon terms and
conditions acceptable to the respective governing bodies of the Parties as
expressed in the petition filed by Washington County with the Minnesota
Board of Water& Soil Resources. All existing assets and obligations of
the Marine WMO will become the property and responsibility of the
Carnelian Marine Watershed District, to be utilized only within the
existing boundaries of the Marine WMO.
2. If this resolution is not approved and executed by all four governing
bodies the Marine WMO is not dissolved and its Joint Powers Agreement
shall remain in force.
ATTEST: Adopted by the Town Board
Town of May
, 2007
Town Clerk
By
Its
ATTEST: Adopted by the Town Board
Town of Stillwater
, 2007
Town Clerk
By
Its
ATTEST: Adopted by the City Council
City of Marine on St. Croix
, 2007
City Clerk
By
Its
ATTEST: Adopted by the City Council
City of Scandia
, 2007
City Clerk
By
Its
Meeting Date: 4/17/2007
Agenda Item: 7 4)/)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia,MN 55073 (651) 433-2274
Action Requested: Consider whether or not to approve the proposed name change of Old
Lions Park to"Lilleskogen"
Deadline/ Timeline: N/A
Background: • The Park and Recreation Committee recommended that the name
of Old Lion's Park be changed to "Lilleskogen" (Swedish for"the
little forest") The proposed name change was part of the concept
plan presented to the Council on February 20.
• At the February meeting, action on the name change request was
deferred. There was a question regarding what other names had
been considered.
• When the Committee asked for public input on the park plan at
Taco Daze in 2006, the following park names were suggested by
residents:
• Oak Hill Park
• Scandia Park
• Dala Skogen
• Dala Forest
• Lilleskogen, "The Little Forest"
• Committee Chair Dave Smith will be present at the April 17
meeting to discuss the recommended name change with the
Council.
Recommendation: Consider whether or not to approve the proposed name change.
Attachments/ • None
Materials provided:
Contact(s): Dave Smith 651 433-5018
Prepared by: Anne Hurlburt, Administrator
(old lions park name change)
Page 1 of 1
04/13/07
Meeting Date: 4/17/2007
Agenda Item: Y. a
.)
City Council Agenda Report
City of Scandia
14727 209`h St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: None—information only.
Deadline/Timeline: N/A
Background: • Monthly reports on calls and citations issued are received from the
Washington County Sheriffs office.
• Deputy Chris Howard will be present at the City Council Meeting
to answer any questions that the Council may have concerning
police protection for the City.
Recommendation: N/A
Attachments/ • Citations by city report, 3/01/07 to 3/31/07
Materials provided: • Contract ICR's report, 3/01/07 to 3/31/07
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(sheriff report)
Page 1 of 1
04/02/07
ALCOPFR$
PF Citations by City Rpt QIJS Page 1
4/01/07 5:26:58
Washington County Sheriff's Office
CITATIONS BY CITY REPORT
City Selected: SCANDIA
From Date: 3/01/2007 To: 3/31/2007
SCANDIA
Offense Offense Location Citation #
Date Time
3/04/2007 1410 HWY 97/MEADOWBROOK SW302839
Statute 84 87 FAIL TO STOP @ STREET
3/05/2007 1327 SCANDIA TR/12200 BLK SW368349
Statute 169 14 SPEED 85/55
3/05/2007 1352 SCANDIA TR/LOFTON AV SW368350
Statute 169 14 SPEED 87/55
3/06/2007 1357 SCANDIA TR N/OZARK AV SW368351
Statute 75 5 DOG AT LARGE
3/07/2007 1427 ST CROIX TR/235TH ST N SW368352
Statute 171 20 DAS
3/09/2007 2120 SCANDIA TR & OREL SW368484
Statute 169 14 SPEED 60/50
3/09/2007 0846 14200 BLK SCANDIA TR SW369775
Statute 169 14 SPEED 70/55
3/09/2007 1248 MANNING TR & SCANDIA TR Sw369776
Statute 171 24 DAR
3/12/2007 1245 SCANDIA TR & LOFTON Sw369499
Statute 169 14 SPEED 72/55
3/14/2007 1143 19000 BLOCK ST CROIX TR SW350812
Statute 169 791 NO PROOF INSURANCE
3/14/2007 1356 SCANDIA TR & NEWBERY SW350813
Statute 169 797 NO INSURANCE
3/14/2007 1245 SCANDIA TR & NEWBERRY SW369669
Statute 169 797 2 NO INSURANCE
3/19/2007 2223 MANNING & 18TH N SW370038
Statute 169 797 3 NO INSURANCE
3/21/2007 0800 OLINDA TR N/PILAR RD N sw369731
Statute 169 14 SPEED 73/55
Total for City: SCANDIA 14
END OF REPORT
Page 1
contratcticr_march 06
PRT CONTRACT ICR REPORT QIJS Page 1
4/01/07 5:26: 58
washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 3/01/07 To 3/31/07
Date Time ICR # ID# Street Name Complaint
3/01/07 7:51:34 107006314 0175 MANNING TR VEH IN THE DITCH
3/01/07 16:55:26 107006404 0111 OLD MARINE TR SUSPICIOUS VEHICLE ***21 ON
3/01/07 17:48:31 107006409 0111 MANNING TR GAS DRIVE OFF
3/01/07 18:58:35 107006413 0111 OREN RD CHECK THE AREA
3/02/07 16:48:55 107006509 0111 195TH ST 911 HANG-UP
3/03/07 0:26:49 107006540 0190 LOFTON AV CAR ACCIDENT
3/03/07 9:44:09 107006559 0175 PILAR RD ALARM
3/03/07 10:17:07 107006561 0175 185TH ST CHECK THE WELFARE
3/03/07 17:57:02 107006594 0119 OLINDA TR MEDICAL
3/03/07 23:30:44 107006613 0190 MANNING TR INSURANCE REQUEST FORM
3/04/07 10:01:17 107006633 0175 PILAR RD AUD ALARM
3/04/07 14:15:03 107006649 0153 SCANDIA TR SNOWMOBILE VIOLATION
3/04/07 18:17:28 107006664 0167 205TH ST MEDICAL
3/05/07 8:23:43 107006699 1291 OAKHILL RD LIQUOR LICENSE
3/05/07 11:01:30 107006745 0156 ST CROIX TR TRAFFIC-CITE SW368348 NO INSUR
3/05/07 13:37:29 107006768 0156 SCANDIA TR TRAFFIC-CITE SW368349 SPEED 85
3/05/07 14:01:29 107006770 0156 SCANDIA TR TRAFFIC-CITE SW368350 SPEED 87
3/05/07 17:54:45 107006795 0184 ST CROIX TR AOA
3/06/07 13:57:30 107006905 0156 SCANDIA TR FOUND DOGS (2)
3/06/07 15:03:47 107006909 0156 ST CROIX TR VEH IN DITCH
3/07/07 6:06:25 107006951 0190 PILAR RD AUD BURG ALARM
3/07/07 14:41:30 107007031 0156 ST CROIX TR TRAFFIC-CITE SW368352 DAS
3/07/07 14:44:22 107007032 MEADOWBROOK AV RECEIPT# 070000245
3/07/07 20:16:36 107007060 0111 LITTLE GOOSE LA NEIGHBOR COMPLAINT
3/07/07 21:27:03 107007062 0111 SCANDIA TR TRAFFIC W/W 87829 FOR FDCR/SPE
3/08/07 9:18:42 107007082 0112 ST CROIX TR DEER PERMIT
3/08/07 14:32:06 107007139 0112 OZARK CT ALARM
3/08/07 15:38:25 107007142 0166 OZARK CT K-9 ASSIST
3/08/07 21:32:42 107007171 0100 MANNING TR RUNAWAY REPORT
3/08/07 22:23:24 107007173 0166 MANNING TR K-9 ASSIST
3/09/07 8:54:26 107007214 0110 SCANDIA TR TRAFFIC - SW#369775 SPEED 70/5
3/09/07 10:22:39 107007234 0110 MELANINE TR LOOSE DOG
3/09/07 13:25:15 107007266 0110 MANNING TR TRAFFIC - SW#369776 D.A.R.
3/09/07 16:15:28 107007332 OAKHILL RD CIVIL PROCESS CASE
3/09/07 21:33:42 107007362 0165 SCANDIA TR CIT#S/W368484 60/50
3/09/07 22:33:30 107007366 0165 HWY 95 ANIMAL COMPLAINT
3/09/07 23:26:16 107007367 0194 LAMAR AV PROWLER SUSP ACTIVITY
3/10/07 0:57:59 107007372 0145 OAKHILL RD POSS ATTMEPTED BREAK-IN
3/10/07 13:27: 52 107007414 0175 MANNING TR PROPERTY DAMAGE REPORT
3/10/07 16:17:17 107007430 0165 MANNING TR WW#88120 SPEED
3/10/07 18:32:44 107007438 0165 OLINDA TR SUSPICIOUS ACTIVITY
3/11/07 13:42:00 107007495 0175 MANNING TR ALARM
3/12/07 12:52:59 107007592 0140 SCANDIA TR SPEED 72/55 SW369499
3/12/07 14:08:44 107007603 0175 OLINDA TR LOOSE HORSES
3/12/07 17:57:17 107007628 0195 MANNING TR FOUND PROPERTY
3/12/07 18:41:04 107007630 0195 SCANDIA TR VEHICLE ACCIDENT
3/12/07 23:33:28 107007638 0100 197TH ST 911 CALL
3/13/07 5:47:16 107007645 0137 MANNING TR GAS DRIVE OFF JUST OCC'D
3/13/07 15:56:16 107007730 0131 SCANDIA TR W/W 91476-SPEED
3/14/07 0:49:09 107007772 0190 SCANDIA TR CITE NO VEHICLE INSURANCE
3/14/07 1:00:41 107007774 0190 OLINDA TR LOOSE HORSES
3/14/07 11:46:21 107007849 0192 ST CROIX TR NO PROOF INS
PRT CONTRACT ICR REPORT QIJS Page 2
4/01/07 5:26:58
Page 1
contratcticr_march 06
Washington County Sheriff's Office
CONTRACT ICR'S
Contract Report for SCANDIA
For the Period 3/01/07 To 3/31/07
Date Time ICR # ID# Street Name Complaint
3/14/07 13:58:10 107007856 0192 SCANDIA TR NO INSURANCE
3/15/07 6:44:32 107007922 0190 OAKHILL CT MEDICAL
3/15/07 8:48:27 107007934 0135 OXBORO AV ALARM ***CANCELLED PROPER
3/15/07 14:15:29 107007962 0135 OLD MARINE TR SUSPICIOUS VEHICLE
3/16/07 1:34:38 107008010 0193 LAYTON AV SUSPICIOUS ACTIVITY
3/16/07 17:31:04 107008115 0127 SCANDIA TR THEFT REPORT
3/16/07 20:12:10 107008124 0111 PICKETT AV CHECK THE WELFARE
3/17/07 15:48:33 107008226 0119 MANNING TR GAS DRIVE OFF
3/18/07 0:47:30 107008260 0194 ORWELL AV NOISE COMPLAINT
3/18/07 11:19:16 107008281 0175 OAKHILL CT 911 ABANDONED CALL/MEDICAL
3/18/07 21:16:34 107008316 0165 LOFTON AV INS/FORM NME374
3/19/07 7:38:50 107008335 0175 ST CROIX TR DIRECTED PATROL-TRAFFIC
3/19/07 8:07:14 107008336 0135 ST CROIX TR ABANDONED TRAILER
3/19/07 9:47:14 107008362 0132 220TH ST IDENTITY THEFT
3/19/07 15:39:35 107008390 MEADOWBROOK AV RECEIPT# 070000296
3/19/07 18:46:05 107008404 0185 KIRK CT CHILD ABUSE REPORT
3/19/07 21:22:27 107008412 0195 LANGLY AV VEHICLE LOCKOUT **CANCEL BE C
3/20/07 5:40:52 107008424 0190 SCANDIA TR DEER DISPATCH
3/20/07 7:42:10 107008427 0192 ODELL AV ALARM
3/20/07 10:13:38 107008440 0184 OAKHILL RD CIVIL PROCESS CASE
3/20/07 12:33:39 107008455 0186 OLD MARINE TR FOUND PROPERTY ***COMP TO BE A
3/20/07 23:03:37 107008507 0190 ST CROIX TR WELFARE CK
3/21/07 5:24:21 107008513 0190 SCANDIA TR INSURANCE REQUEST FORM
3/21/07 5:49:29 107008514 0190 MANNING TR W/W SPEED
3/21/07 8:06:37 107008527 0112 OLINDA TR CITE#SW369731-SPEED 73/55, POI
3/21/07 8:22:45 107008535 0112 OLINDA TR BURG ALARM
3/21/07 17:02:14 107008593 0100 SCANDIA TR STALLED VEH
3/21/07 17:02:14 107402635 0100 HWY 97 ROLLING DOMESTIC
3/22/07 11:01:44 107008668 0112 ST CROIX TR DIRECTED PATROL-SPEED/SEATBELT
3/22/07 14:15:28 107008715 0100 OAKHILL RD RSO/POR
3/22/07 14:55:49 107008718 0100 OAKHILL RD LOST CHILDREN
3/22/07 16:43:55 107008738 0100 OAKHILL RD OFFICERS INFO
3/23/07 10:17:55 107008802 0100 215TH ST OFFICERS INFO
3/23/07 10: 51:10 107008804 0156 ST CROIX TR DIRECTED PATROL SPEED AND SEAT
3/23/07 10:59:49 107008806 0156 ST CROIX TR TRAFFIC-CITE SW368355 NOSEATBE
3/23/07 11:34:42 107008813 0156 220TH ST FIRE ALARM
3/23/07 12:19:45 107008834 0156 OLINDA TR 911 NON EMERGENCY
3/23/07 13:38:15 107008864 OLDFIELD AV WARRANT / SW / K905007340
3/23/07 14:45:38 107008877 0156 MANNING TR TRAFFIC ARREST-GM NO INSURANCE
3/23/07 18:09:27 107008892 0111 ORWELL AV 911 HANG UP
3/24/07 7:20:34 107008920 0175 MANNING TR INJURED DEER
3/24/07 8:49:43 107008923 0175 SCANDIA TR BURG ALARM
3/24/07 12:06:42 107008931 0175 LAMAR AV CIVIL ISSUE
3/24/07 13:31:17 107008933 0175 236TH ST DRIVING COMPLAINT
3/24/07 16:11:40 107008951 0112 209TH ST 911 ABANDONED
3/24/07 17:12:25 107008958 0112 MANNING TR INJURED DEER
3/25/07 5:14:00 107008989 0126 OLINDA TR VANDALISM
3/26/07 6:47:07 107009036 0110 OLINDA TR STRUCK DEER
3/26/07 16:03:31 107009143 0156 KIRK AV MEDICAL
3/26/07 21:14:43 107009182 0165 OAKHILL RD 911 ABAN CALL
3/26/07 21:32:03 107009185 0165 220TH ST MEDICAL
3/27/07 8: 53:36 107009210 0154 ODELL AV COMMERCIAL VEHICLE VIOLATION
PRT CONTRACT ICR REPORT QIJS Page 3
4/01/07 5:26: 58
washington County sheriff's office
CONTRACT ICR's
Page 2
contratcticr_march 06
Contract Report for SCANDIA
For the Period 3/01/07 To 3/31/07
Date Time ICR # ID# Street Name Complaint
3/27/07 8: 57:27 107009211 0156 OLINDA TR INJURED DEER
3/27/07 10:10:31 107009223 0154 MAYBERRY TR COMMERCIAL VEHICLE VIOLATION
3/27/07 14:13: 58 107009244 0156 MANNING TR GAS DRIVE OFF MN LIC MUB477
3/28/07 10:36:12 107009326 0156 ST CROIX TR DIRECTED PATROL SPEED AND SEAT
3/28/07 11:05:24 107009337 0156 ST CROIX TR DEAD CAT INFO
3/28/07 11:41:12 107009345 0156 SCANDIA TR TRAFFIC-CITE Sw368356 DAS/NO I
3/28/07 19:19:04 107009392 0184 SCANDIA TR ROAD HAZARD
3/29/07 8:20:31 107009415 0112 SCANDIA TR W/w#84590-SPEED
3/29/07 10:13:10 107009446 0156 ST CROIX TR DIRECTED PATROL SPEED/40 MINUT
3/29/07 10:50:02 107009450 0156 ST CROIX TR TRAFFIC-CITE SW368357 SPEED 74
3/29/07 11:35:43 107009453 0156 OREN RD 911 MIS-DIAL
3/29/07 13:40:44 107009466 0156 MANNING TR GAS DRIVEOFF
3/29/07 16:37:14 107009490 240TH ST CIVIL PROCESS CASE
3/30/07 9:33:57 107009542 0156 LOFTON AV FOUND DOG
3/30/07 21:05:12 107009653 0195 LOFTON CT CHILD CUSTODY ISSUE-21 COMP
3/30/07 21:43:03 107009655 0129 MAYBERRY TR DOMESTIC/CHECK THE WELFARE
3/30/07 23:56:00 107009660 0190 ST CROIX TR CITE SPEED 83/55, DISPALY PLAT
3/31/07 18:33:33 107009703 0112 ORWELL AV MEDICAL/10-72
3/31/07 19: 50:11 107009707 0129 OREN RD MEDICAL
3/31/07 22: 56:10 107009720 0136 SCANDIA TR ALARM
Total ICRs Processed: 124
** END OF REPORT
Page 3
Meeting Date: 4/17/2007
Agenda Item: 7, 6)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve Joint Powers Agreement with Capitol City Regional
Firefighter's Association
Deadline/ Timeline: Action is requested by May 9, 2007
Background: • The Scandia Fire Department is a member of the Capitol City
Regional Firefighter's Association, a joint powers/mutual aid
organization.
• The bylaws of the organization were revised in February to reflect
the consolidation of the Mutual Aid Association into the Capitol
Cit Regional Firefighter's Association. The governing body of
each community must now approve a revised joint powers
agreement.
Recommendation: I recommend that the Council approve the agreement.
Attachments/ • Capitol City Regional Firefighter's Association Reciprocal Fire
Materials provided: Service Agreement
• Bylaws of the Capitol City Regional Firefighter's Association
Contact(s): Steve Spence, Fire Chief(651 433-3281)
Prepared by: Anne Hurlburt, Administrator
(cap city fire jpa)
Page 1 of 1
04/10/07
CAPITOL CITY REGIONAL FIRE1_ IGHTER'S
ASSOCIATION
February 22"`, 2007
To: Capitol City Regional Firefighter's Association Members
From: Tony Bronk— Secretary, Capitol City Region
Re: Bylaws, Mutual Aid Agreement
Dear Members,
Enclosed in this packet you will find a copy of the newly revised bylaws of the Capitol
City Regional Firefighter's Association as adopted on February 7th, 2007. The Mutual
Aid Association was consolidated into the Capitol City Regional Firefighter's
Association at this meeting. With that taking place and the fact that the old mutual aid
agreements expired on January 1' of 2007.
I have enclosed a new copy of the agreement that will need to be signed by your city's
appropriate personnel. The agreement is entirely the same as the agreement that was on
file prior to the consolidation of the Mutual Aid Association. The only change done to the
agreement was the name at the top of the pages.
I have also attached a copy of page 3 of this agreement for the purpose of obtaining the
signatures needed to execute the agreement. I ask that once you have the signatures
needed, you promptly mail that sheet back to me no later than May 9th,2007.
The effective dates of the agreement and the dates of the adopted fee schedule are not
changed, simply being, after legal review and departments review, this was the language
adopted at said time, and hence has been in place ever since.
As a reminder all dates and locations of the Regional meeting are posted on
www.msfda.org or www.msfca.org I ask that you and your department attend these
meeting to have a clear vision of what is taking place in the fire service in the State of
Minnesota.
In Closing I remind everyone that the delegates for the Secretary and VP position of the
MSFDA will be at our May 91h meeting in Stillwater to take any of your questions prior
to the June Conference.
If you have any questions regarding the Association or the information I have enclosed in
this packet, please contact me. tony.bronk@mn.ngb.army.mil or 651-208-9309
Sinc
Tony Bronk — Secretary, Capitol City egional Firefighter's Association
CAPITOL CITY REGIONAL FIREFIGHTER'S
ASSOC]A"I 'JOIN FIRE SERVICE AGREEMENT
RECIPROCAL FIRE SERVICE AGREEMENT
This agreement is made pursuant to Minnesota Statutes 471.59, which authorizes the joint
and cooperative exercise of powers common to contracting parties. The intent of this
agreement is to make equipment, personnel and other resources available to political
subdivisions from other political subdivisions.
1. "Party" means a political subdivision.
2. "Requesting Official" means the person designated by a Party who is responsible for
requesting Assistance from other Parties.' ` ,
3. "Requesting Party" means a party that requests assistance from other parties.
4. "Responding Official" means the person designated by a party'who is responsible to
determine whether and to what extent that party should provide assistance to a Requesting
Party.
5. "Responding Party'. means a party that provides assistance to a Requesting Party.
6. "Assistance" means Fire/Rescue and/or emergency medical services personnel and
equipment.
X
1. Request for assistance. g ,
Whenever, in the opinion of a Requesting Official, there is a need for assistance from other
parties, the Requesting Official may call upon the Responding Official of any other party
to furnish assistance.
2. Response to request. •
Upon the request for assistance from a Requesting Party, the Responding Official may
authorize and direct his/her party's personnel to provide assistance to,the Requesting Party.
This decision will be made after considering the needs of the responding party and the
availability of resources.
3. Recall of Assistance.
The Responding Official may at any time recall such assistance when in his or her best
judgment or by an order from the governing body of the Responding Party, it is considered
to be in the best interests of the Responding Party to do so.
4. Command of Scene.
The Requesting Party shall be in command of the mutual aid scene. The personnel and
equipment of the Responding Party shall be under the direction and control of the
Requesting Party until the Responding Official withdraws assistance.
Page 1 of
CAPITOL. CITY REGIONAL FL EFICFITER'S
ASSOCIATION FIRE SERVICE AGREEMENT
5. Workers' compensation
Each party shall be responsible for injuries or death of its own personnel. Each party will
maintain workers' compensation insurance or self-insurance coverage, covering its own
personnel while they are providing assistance pursuant to this agreement. Each party
waives the right to sue any other party for any workers' compensation benefits paid to its
own employee or volunteer or their dependants, even if the injuries were caused wholly
or partially by the negligence of any other party or its officers, employees, or volunteers.
6. Damage to equipment
Each party shall be responsible for damages to or loss of its own equipment. Each party
waives the right to sue any other party for any damages to or loss of its equipment, even
if the damages or losses were caused wholly or partially by the negligence of any other
party or its officers, employees, or volunteers.
7. Liability
1. For the purposes of the Minnesota Municipal Tort 1L iability Act (Minn. Stat. 466), the
employees and officers of the Responding Party are deemed to be'employees (as defined
in Minn. Stat. 466.01, subdivision 6)of the Requesting Party.
2. The Requesting Party agrees to defend and indemnify the Responding Party against
any claims brought or actions filed against the Responding Party or any officer,
employee, or volunteer of the Responding Party for injury to, death of, or damage to the
property of any third person or persons, arising from the performance and provision of
assistance in responding to a request for assistance by the Requesting Party pursuant to
this agreement.
Under no circumstances, however, shall a party be required to pay on behalf of itself and
other parties, any amounts in excess of the limits on liability established in Minnesota
Statutes Chapter 466 applicable to any one party. The limits of liability for some or all of
the parties may not be added together to determine the maximum amount of liability for
any partyy ;Het � .
The intent of this subdivision is to impose on each Requesting Party a limited duty to
defend and indemnify a Responding Party for claims arising within the Requesting
Party's jurisdiction subject to the limits of liability under Minnesota Statutes Chapter
466. The purpose of creating this duty to defend and indemnify is to simplify the defense
of claims by eliminating conflicts among defendants, and to permit liability claims
against multiple defendants from a single occurrence to be defended by a single attorney.
3. No party to this agreement nor any officer of any Party shall be liable to any other
Party or to any other person for failure of any party to furnish assistance to any other
party, or for recalling assistance, both as described in this agreement.
Page 2 of 3
CAPITOL CITY REGIONAL FIREFIGHTER'S
ASSOCIATION FIRE SERVICE AGREEMENT
8. Charges to the Requesting Party
Subd. 1 No charges will be levied by a Responding Party to this agreement for assistance
rendered to a Requesting Party under the terms of this agreement unless that assistance
continues for a period of more than 12 hours. If assistance provided under this agreement
continues for more than 12 hours, the Responding Party will submit to the Requesting
Party an itemized bill for the actual cost of any assistance provided after the initial 12
hour period, including salaries, overtime, materials and supplies and other necessary
expenses; and the Requesting Party will reimburse the party providing the assistance for
that amount.
Subd. 2 Such charges are not contingent upon the availability of federal or state
government funds.
9. Duration
This agreement will be in force from the date of execution until any party withdraws
from this agreement upon thirty(30) days written notice to the other party or parties to
the agreement.
10. Execution
Each party hereto has read, agreed to and executed this Mutual Aid Agreement on the
date indicated. Each party to this agreement shall maintain a copy of an executed copy of
this agreement. Such copy shall be provided by the Secretary of the Capitol City
Regional Firefighter's Association within thirty(30)days of the agreement and execution
by the President and Secretary of the Capitol City Regional Firefighter's Association.
IN WITNESS WHEREOF, the undersigned, on behalf of their political subdivision or
their fire department corporation has executed this agreement pursuant to authorization
by the City Council of the City of , or the governing
body of the Fire Department,inc
on this date of
City off .
by its Mayor
by , its City Manager or Clerk
Fire Department of A-r'.. 4
by , its Fire Chief
by , its Secretary
Page 3 of 3
CAPITOL CITY REGIONAL FIREF_ IGHTER'S
ASSOCIATION FIRE SERVICE AGREEMENT
8. Charges to the Requesting Party
Subd. l No charges will be levied by a Responding Party to this agreement for assistance
rendered to a Requesting Party under the terms of this agreement unless that assistance
continues for a period of more than 12 hours. If assistance provided under this agreement
continues for more than 12 hours, the Responding Party will submit to the Requesting
Party an itemized bill for the actual cost of any assistance provided after the initial 12
hour period, including salaries, overtime, materials and supplies and other necessary
expenses; and the Requesting Party will reimburse the party providing the assistance for
that amount.
Subd. 2 Such charges are not contingent upon the availability of federal or state
government funds.
9. Duration
This agreement will be in force from the date of'execution until any party withdraws
from this agreement upon thirty(30)days vritten tiatts to the other party or parties to
the agreeniem. .. : -
10. Execution � "��
Each party hereto has read, agreed toand executed this Mutual Aid'Agreement on the
date indicated. Eachpart\'to.,this agreement shall maintain a,copy�„ofan,,executed copy of
this agreement. Such copy,shall.be,provided by the Secretary oft.the Capitol City
Regional Firefighter's Association within thirty(30)days of the�`agreementkand'execution
by the Pre"sident`and Secretary of the Capitol City Regional Firefighter's Association.
IN WITNESS WHEREOF, the undersigned, on behalfoftheir political subdivision or
their fire department corporation has'executed this agreement pursuant to authorization
by the City Council of the'City of ._. „ ' 1 ; ,or the governing
body of the C r 'b 1 Fir7. epa men , nc' f
on this date of
City of :. tiA�
_'}:� i� ��e.YJP.nsx � Y5FYN0. VW�Y\a,
x
by 7tIyxit }.
by , its City Manager or Clerk
•
Fire Department of ,A-N D i A
by tA,..) 1i. '4_.`.— , its Fire Chief
by ` (--( 'J L , its Secretary
Return this signed page to:
Capitol City Regional Firefighter's Association
Tony Bronk—Secretary
6439 151'Street N.
Hugo,Minnesota 55035
BYLAWS OF THE
Capitol City Regional Firefighters' Association
As Amended 02/07/2007
ARTICLE 1 — NAME
1A. This Association shall be known as the
"Capitol City Regional Firefighters' Association."
ARTICLE 2 — PURPOSE
2A. The purpose of the Association shall be to help maintain a united and
cooperative communication among firefighters, their respective departments and
communities, In addition to providing organization for mutual aid to other member
departments as defined in paragraph 1 of Capital City Reciprocal Fire Service
Agreement.
ARTICLE 3 — MEMBERSHIP
3A. The Association shall be composed of member fire departments from within the
counties of Anoka, Dakota, Ramsey, and Washington; and such other fire
departments as the Association may elect to include. Member departments must
meet the requirement in Minnesota State Statute 69.011, Subdivision IV A-G entitled
"Qualifications for State Aid".
3B. Applications for membership shall be submitted on department letterhead, to the
Secretary, requesting membership in the Association.
3C. Applications for membership shall be voted on at a regular or special meeting.
Approval shall require an affirmative vote by a simple majority of the members
present.
3D. Any active or retired member of a fire department in good standing with this
Association shall be eligible to become an officer or delegate and attend meetings.
3E. Each of the member departments of the Association shall be entitled to not more
than one vote. Any member department can request a roll call vote prior to, or
immediately after, a voice vote.
1
5F. The Vice shall be paid an annual amount of $100 per year. The_President and
Treasurer shall be paid a meeting expense of$50.00. The Secretary shall be paid a
meeting expense amount of$100.00. Said amounts can be changed by the members
at any regular meeting by a majority vote.
5G. The board of the Association shall be empowered to make payments on bills,
expenses, and purchases under $500.00 for the Association without membership
approval.
5H. The Association will also purchase an appropriate bond for treasurer in addition
to Officers & Directors Liability coverage for the officers of the Association.
ARTICLE 6 — MEETINGS
6A. Regular meetings shall be held at 7:30 PM on the second Wednesday of
January, March, May, and September, and at the call of the President. Meetings
shall be hosted by member departments in alphabetical order. The annual meeting
shall be the January meeting.
6B. Special meetings may be called when ten or more member departments in good
standing make a request in writing to the Secretary of the Association.
6C. A simple majority of member departments shall constitute a quorum.
6D. Order of Business
1. President - Call meeting to order
2. Roll Call
3. Introduction of Speakers or Visitors
4. Reading of Minutes of the last meeting and approval of same
5. Treasurer's Report
6. Bills and Communications
7. Reports of Committees/Regional Representatives
8. Mutual Aid
9. Unfinished Business
10. New Business (Election of Officers - Annual Meeting)
11. Reminder of next place of meeting
12. Announcements (Activities of Member Departments)
13. Adjournment
6E. Meetings shall be conducted under Roberts Rules of Order.
3
ARTICLE 9 - AMENDMENTS
9A. The bylaws of the Capitol City Regional Firefighters' Association may be
amended as follows: Amendments must be submitted in writing at any regular or
special meeting, and at the next meeting shall be voted on. A two-thirds majority
vote of member departments shall be necessary to adopt each amendment.
Revision History:
September 10, 1996
September 10, 2003 — Constitution deleted and incorporated into bylaws,
Regrouping of Articles in bylaws
February 7th, 2007 — Revised bylaws to reflect the combining of the Capitol City
Regional Mutual aid and the Capitol City Region
5
Meeting Date: 4/17/2007
Agenda Item: y. c ) i r
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve pay request#2 in the amount of$20,248.30 to Peterson
Excavating for the Olson-Sandgren-Hawkinson Storm Sewer
Improvements, and approve release of letter of credit.
Deadline/ Timeline: N/A
Background: • The majority of the work has been completed on this project
except for some restoration.
• The engineer has indicated that the $3,031.23 retainage should be
enough to guarantee the rest of the work, so the letter of credit(in
the amount of$82,263) may be released.
Recommendation: Approve payment and release of letter of credit.
Attachments/ • Pay Request
Materials provided:
Contact(s): Tom Peterson, City Engineer
(651 604-4868)
Prepared by: Anne Hurlburt, Administrator
(pay request 2 olson sandgren)
Page 1 of 1
04/06/07
Owner: City of Scandia, 14727 209th St.,P. 0. Box 128,Scandia,MN 55073 Date: April 5,2007
ir
For Period: 1 U 10/2006 to 415/2007 Request No: 2
Bonestroo Contractor: Peterson Excavating,Inc., 21090 Ozark Court N., Scandia, MN 55073
CONTRACTOR'S REQUEST FOR PAYMENT
OLSEN-SANDGREN-HAWKINSON STORM SEWER IMPROVEMENTS
BONESTROO FILE NO 000568-05126-0
SUMMARY
1 Original Contract Amount $ 65,810.50
2 Change Order-Addition $ 0.00
3 Change Order- Deduction $ 0.00
4 Revised Contract Amount $ 65,810.50
5 Value Completed to Date $ 60,624.50
6 Material on Hand $ 0.00
7 Amount Earned $ 60,624.50
8 Less Retainage 5% $ 3,031.23
9 Subtotal $ 57,593.28
10 Less Amount Paid Previously $ 37,344.98
11 Liquidated damages- $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO 2 $ 20,248.30
Recommended for Approval by:
BONESTROO
Approved by Contractor: Approved by Owner:
PETERSON EXCAVATING,INC CITY OF S(ANDIA
Specified Contract Completion Date: Date:
55805126RE02 xis
Contract Unit Current Quantity Amount
No Item Unit Quantity Price Quantity to Date to Date
BASE BID:
1 MOBILIZATION l5 1 2250 00 1 52,250 00
2 SILT FENCE.HEAVY DUTY IF 500 3 00 400 51.200 00
3 REMOVE CMP CULVERT IF 36 2 00 36 S72 00
4 SALVAGE AND REINSTALL BARB WIRE FENCE IF 150 4 50 75 S337 50
5 DITCH EXCAVATION IF 100 2 00 100 5200 00
6 IMPROVED PIPE FOUNDATION LF 200 4 00 50 00
7 CLEAR AND GRUB l5 1 4000 00 1 S4.000 00
8 POND EXCAVATION(EV) CY 3500 6 00 3200 3500 S21,000 00
9 24' HDPE STORM SEWER IF 689 25 00 20 690 S 17,250 00
10 24'. STEEL FLARED END SECTION EA 3 307 00 2 5 S 1,535 00
11 4'DIAMETER STORM SEWER MH EA 2 2350 00 2 54.700 00
12 OUTLET CONTROL STRUCTURE EA 1 5830 00 1 S5.830 00
13 CLASS III RANDOM RIPRAP CY 50 50 00 25 51.250 00
14 EROSION CONTROL BLANKETS,CATEGORY 2 SY 750 2 25 50 00
15 BWSR SEED MIX U7,WITH TYPE 3 MULCH AC 1 1000 00 1 1 51,000 00
16 MNDOT 350 NATIVE SEED MIX AC 0 15 1000 00 S0 00
17 MNDOT 310 NATIVE SEED MIX.WITH TYPE 3 MULCH AC 1 3 1000 00 50.00
TOTAL BASE BID: $60,624 50
TOTAL BASE BID: S60,624.50
TOTAL WORK COMPLETED TO DATE $60,624 50
56805 t 26RE02.xts
PROJECT PAYMENT STATUS
OWNER CITY OF SCANDIA
BONESTROO FILE NO 000568-05126-0
CONTRACTOR PETERSON EXCAVATING, INC
CHANGE ORDERS
No. Date Description Amount
Total Change Orders
PAYMENT SUMMARY
No. From To Payment Retainage Completed
1 09/01/2006 11/09/06 37,344.98 1,965.53 39,310.51
2 11/10/2006 04/05/07 20,248.30 3,031.23 60,624.50
Material on Hand
Total Payment to Date $57,593.28 Original Contract $65,810.50
Retainage Pay No. 2 3,031.23 Change Orders
Total Amount Earned $60,624.50 Revised Contract $65,810.50
56865726REQ2 xis
Meeting Date: 4/17/2007
Agenda Item: F -6) /9)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Discuss the process for and desired City Council involvement in upcoming
interviews for the Office Assistant(part-time), Maintenance Worker(full-
time) and Building/Code Enforcement Official (full-time)positions.
Deadline/ Timeline: Application deadlines are April 20, May 4 and May 18, respectively.
Background: • The city is currently advertising for three positions. The application
deadlines are coming up in the next several weeks.
• While the Council has the ultimate authority to approve new hires, the
amount of your involvement in the review of applications and interviews
is up to the Council. The Council may delegate to staff or a committee as
you desire. The amount of involvement can be different for each position.
Recommendation: I recommend that the Council discuss and give direction on the following
questions, for each of the positions:
• Do you wish to delegate review and scoring of applications to staff,or
should the Council or a Council Committee(likely the Human Resources
Committee)be involved directly, or in reviewing staffs work?
• How does the Council wish to be involved in interviews? Do you wish to
delegate part or all of this to staff? For example, the Council could have
staff do an initial interview and then recommend a smaller number of
finalists that might be interviewed a second time by Council members.
If Council members will be interviewing, it would be helpful to discuss
schedules/availability so that we can work with applicants to set up
interviews as quickly as possible.
Attachments/ • None
Materials provided:
Contact(s):
Prepared by: Anne Huriburt,Administrator
(job interviews)
Page 1 of 1
04/11/07
Meeting Date: 4/17/2007
Agenda Item: 9, 4)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider the application of Mark Brumback and Jody Ohlhauser for a
Certificate of Compliance for an accessory apartment at 16080
Scandia Trail.
Deadline/ Timeline: 60-day review period ends June 11, 2007.
Background: • The development code permits accessory apartments in the SR,
Semi-Rural zoning district with a Certificate of Compliance. An
accessory apartment is defined as "a secondary dwelling unit
within an existing owner-occupied single-family dwelling unit for
use as a complete independent living facility."
• The performance standards for accessory apartments (Section
10.1, Chapter 2 of the Development Code)provide that there be no
more than one unit within the single-family dwelling unit; the
structure must be owner-occupied; and no separate curb cut is
allowed.
• The code states that the certificate of compliance will be reviewed
annually in January of each year;however, it does not appear that
this requirement has been enforced for previous permits. The
general procedure for certificates of compliance provides that
revocation of a certificate of compliance follows the same
procedure as for revoking a conditional use permit.
• The application submitted by Mr. Brumback and Ms. Ohlhauser is
for a property they intend to purchase and remodel. Egress
windows and entrances would be added to create a separate unit in
the lower level. Two additional attached garage stalls would be
added, as shown on the plan attached to their application. The site
is 8.5 acres in size. Mr. Brumback verbally indicated their intent to
be owner-occupants.
Recommendation: It appears that the application will meet ordinance requirements and
should be approved. A draft resolution with conditions of approval
has been prepared for the Council's consideration. The resolution
should be recorded so that any subsequent purchasers of the property
would become aware of the conditions. Recommended conditions
Page 1 of 2
04/13/07
include those in the ordinance, as well as a condition that they
document approval of the septic system for a two-family dwelling unit
prior to issuance of a building permit.
Attachments/ • Draft Resolution 04-17-07-02
Materials provided: • Application Materials
Contact(s): Mark Burmback, 651-784-4544
Prepared by: Anne Hurlburt, Administrator
(cc for accessory apartment)
Page 2 of 2
04/13/07
CITY OF SCANDIA, MINNESOTA
RESOLUTION NO.: 04-17-07-02
CERTIFICATE OF COMPLIANCE FOR ACCESSORY APARTMENT AT
16080 SCANDIA TRAIL N.
WHEREAS, Mark Brumback and Jody Ohlhauser have made application for a
Certificate of Compliance to allow an accessory apartment within the single family dwelling
located at 16080 Scandia Trail North; and
WHEREAS, the property is legally described as follows:
The West One-Half(W'/2) of the West One-Half(W'h) of Northeast Quarter(NE' ) of
Southeast Quarter(SE '/) of Section 13, Township 32 North, Range 20 West,
Washington County, Minnesota, except the north 33 feet thereof, except that portion
which lies within a triangular parcel located in the Northeast Quarter(NE '/) of Southeast
Quarter(SE%) of Section 13, Township 32 North,Range 20 West, descried as follows:
Beginning at the intersection of the East line of said Northeast Quarter(NE '/) of
Southeast Quarter(SE%) and the South line of the North 33 feet of said Northeast Quarter
(NE %) of Southeast Quarter(SE %); thence West along said South line a distance of
1282.22 feet to the West line of said Northeast Quarter(NE %) of Southeast Quarter(SE
1/4) ; thence South along said West line a distance of 19 feet more or less to a point being
33 feet South of an inplace stone monument; thence East 1282.35 feet to the point of
beginning, subject to existing highway and reservation of record. Said tract contains 8.5
acres more or less excluding highway right of way.
WHEREAS, the City Council reviewed the request on April 17, 2007;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should
and hereby does approve the request of Mark Brumback and Jody Ohlhauser for a Certificate of
Compliance.
Resolution No.:04-17-07-02
Page 2 of 2
FURTHER BE IT RESOLVED, that the following conditions of approval shall be met:
1. That no more than one accessory apartment shall be permitted.
2. That one dwelling unit in the structure shall at all times be owner-occupied.
3. That no new driveway or curb cut to the property shall be allowed.
4. That all alterations to the dwelling to create the accessory apartment meet the requirements of
the State Building Code.
5. That prior to issuance of a building permit the applicant provides proof of approval of the
individual sewage treatment system for a two-family dwelling by the Washington County
Health Department.
6. That the applicant pays all costs associated with issuance of this permit, including recording
fees,prior to obtaining a building permit.
Adopted by the Scandia City Council this 17th day of April, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
City Clerk
File No.
APPLICATION FOR PLANNING AND ZONING ED
E
City of Scandia, Minnesota ppR 'i Z0o1
14727 209th Street North,PO Box 128, Scandia,MN 550 3
651/433-2274 Facsimile Machine 651/433-5112
CITY OF SCANDIA
Please read before completing: The City will not begin processing an application that is incomplete. Detailed submission
requirements may be found in the Scandia Development Code,available at the City office and website(www.ci.scandia.mn.us)and in
the checklist forms for the particular type of application. Application fees are due at the time of application and are not refundable.
1. Property Location: (street/gddress, if ap licable)
2. Washington County Parcel ID:
G ' i3 3 as ng lode 3
3. Complete Legal Description: attach if necessary)
S (� L&
4. Owner(s): Phone: _
I fft'rti' ' (h) 7/5 - P4-72 4
(b) s 1— 3 0-- 8 7)
Street Address: 3 // 741. 5 E-Mail:
City/ State: 06 tti Zip: S el n oZ (j
5. Applicant/Contact Person: Phone:
(4vk 304 tr/hoc,/C."jack( Oh U10(-t -e.l (h) b51-1 sq -Li s(r4-1
(b) 7b3— 7 Se{—6(5 z�
Street Address (Mailing): z5-63 exkj E-Mail: p,avkbri,►rt c..k Q. con a 1,
City/ State: OR_LO gri3kfrAti /MO Zip: 55)
6. Requested Action(s): (check all that apply)
Variance Minor Subdivision
Conditional Use Permit Planned Unit Development
Interim Use Permit Preliminary Plat/Major Subdivision
XCertificate of Compliance(Residential) Preliminary Plat/Open Space Conservation Subdivision
Certificate of Compliance(Commercial) Final Plat
Map Amendment(Zoning or Comprehensive Plan) Permit Extension
Text Amendment(Zoning or Comprehensive Plan) Other
�7. Brief Description of Request: (attach separate sheet if necessary)
fit)-e a r-e._ vee d an Ae-e-,e-...6.6O r
14 •r' -e v ` 2 ±-e /D -er- /e-tit. I 0-C -4-Lt. .,exiA
40 6 . htk--- /0 la n add � 'o ac4 is /
/ ora� c //6 r 1 7 4)//X-
4 0 I ca . Al-e- 0077 � 'r) da/. g�
5Z .l � ,1--�/
.',nip 7179 .71-40 r-- -re ( 4i 40 . 1-u
ilee.eerr' / -- - IV/1 / ,ate / r. „ e'
rzucc
ill /15
, "iy h �ii i`/mil , I -t A r,� Pia 1-78. Project Ne: /ha 4.tee/-7„??1,,-147,727K' ' /1-(3/1-t° ie/.j
V
I hereby apply for consideration of the above described request and declare that the information and materials submitted
with this application are complete and accurate. I understand that applicants are required to reimburse the city for all
out-of-pocket costs incurred for processing, reviewing and hearing the application. These costs shall include,but are not
limited to: publication and mailing of notices;review by the city's engineering,planning and other consultants;legal
costs, and recording fees. An escrow deposit to cover these costs will be collected by the city at the time of application.
Any balance remaining after review is complete will be refunded to the applicant. No interest is paid on escrow deposits.
PLEASE NOTE: If the fee owner is not the applicant,the applicant must provide written authorization by the fee
owner in order for this application to be considered complete.
Pr perty Fee O v ignature(s) Date: 1/_f/ _D 7
aa46,740 . ,,
Applicant Signature(s) - - Date: j
_''- .e*''_Q'l "-7 Z- c- ` ---> -
ci,
For City Use Only
Application Fees:
Parcel Search Fee:
Escrow Deposit:
746484
No delinquent taxes and transfer entered; ort7c,E OF
Certificate of•. 1,„ }i1t@ Value COUNTY RECORDER
( ) filed ( r of required WASHRC!OH COUNTY
r ! "- ON
Certificate of Real Estate Value No.
199 Jug 22 LI 08 PM 193
JUG!171993 DOC.. .74Ei4. 4
'�-S5AF1ROuthtor
r c RR
by: / Ll(f • -aL* afel-e f
Deputy 75=Y _
STATE DEED TAX DUE HEREON: $ :• `S f y 5- trie(-'l r-..-.t- .
J-
�'�(reserved for recording data)
Date: ;u� • 3 . , 1993 ) /7d`.
FOR VALUABLE CONSIDERATION, LLOYD K. HAWKINSON and CAROL HAWKINSON, husband and
wife, Grantors, hereby conveys and quitclaims to TERRY WAYNE PETERSON and CAROL
PETERSON, husband and wife, Grantees, as joint tenants, real property in
Washington County, Minnesota, described as follows:
The West One-Half (WI) of the West One-Half (WH ) of Northeast Quarter
(NE1) of Southeast Quarter (SEA) of Section 13, Township 32 North, Range
20 West, except the north 33 feet thereof, except that portion which
lies within a triangular parcel located in the Northeast Quarter (NE1)
of Southeast Quarter (SEHi) of Section 13, Township 32 North, Range 20
West, described as follows: Beginning at the intersection of the East
line of said Northeast Quarter (NE'u) of Southeast Quarter (SE;) and the
South line of the North 33 feet of said Northeast Quarter (NE4) of
Southeast Quarter (SEA) ; thence West along said South line a distance of
1282.22 feet to the West line of said Northeast Quarter (NEB) of
Southeast Quarter (SE1/4) ; thence South along said West line a distance of
19 feet more or less to a point being 33 feet South of an inplace stone
monument; thence East 1282.35 feet to the point of beginning, subject to
existing highway and reservations of record. Said tract contains 8.5
acres more or less excluding highway right of way.
Seller certifies that Seller does not know of any wells on the described
real property.
together with all hereditaments and appurte•anes bel7,--
k ' theret .
2T Jun 93 NASN[HGTON COUNTY No. 6800 \a� ,G�L20�Z,(�
Deed tax hereon oT $M.S. Paid Lloy. Iy. Hawk'n on
MN Conservation Fund MS 413N SS.00 Paid / I
R.H. STAFFORD, Auditor-Treasurer by RMMUUENOACH 11
e.'ej,,,P- .-r:',•1-440,.. .›-ri.
f� arol. Haw 'nson
STATE OF CCI�-(+ r 1 cA,..)
))t ss.
COUNTY OF ,DL�(�Y GL VIALA "�iD
The foregoing instrument was acknowledged before me this 1QA-1/- day of
, 1993, by LLOYD K. HAWKINSON and CAROL HAWKINS N, husband
and wi , Grantors,
Notarial Stamp or Seal 1 v _21�. -
(or of er tit e 9r�r,,aT ) ure of Person Taking Acknowledgment
,,f�Air OF ICIA.T.,RI:A.r.
LWEUE M.RdNUE1i T. statements for the real property
NOTARY PUULIC CALIFORNl4
• �xSACRA•'AFNTO COON IY described in this instrument should be
�, My COW rwe,,Jan Y7,)995 sent to (include name and address of
Grantee) :
Terry W & Carol Peterson
THIS INSTRUMENT WAS DRAFTED 16080 Scandia Trail North
BY (NAME AND ADDRESS) : Scandia, MN 55073
James F. Lammers
ECKBERG, LAMMERS, BRIGGS,
WOLFF & VIERLING
1835 Northwestern Avenue •
Stillwater, MN 55082
(612) 439-2878
Meeting Date: 4/17/2007
Agenda Item: q, b
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve engagement letter with Sound Capital Management to review
interest rates for G.O. Improvement Bonds of 2007.
Deadline/ Timeline: Need approval prior to bond sale on May 1, 2007, per Bond Counsel.
Background: • On May 1,bonds will be sold in the amount of$1,430,000 to
finance the 2007 road improvement project.
• To save issuance costs, Northland Securities is recommending a
negotiated sale/private placement of the bonds.
• State law requires that for a negotiated sale exceeding $1.2 million
the city must engage an independent financial advisor to review
the fairness of the pricing of the bonds.
• Sound Capital Management of Eden Prairie will provide this
service, at a fee of$1,250.00.
Recommendation: I recommend that the Council approve the engagement letter and
authorize the Mayor to sign.
Attachments/ • Memo from Monte Eastvold, Northland Securities
Materials provided: • Engagement Letter
Contact(s): Monte Eastvold,Northland Securities (612-
851-5904)
Prepared by: Anne Hurlburt, Administrator
(engagement letter imp bond issue)
Page 1 of 1
04/10/07
45 South 7th Street
Suite 2500
NORTHLAND SECURITIES Minneapolis, MN 55402
(800)851-2920
(612)851-5906
Fax(612)851-5917
EXTERNAL MEMORANDUM
DATE: April 10,2007
TO: Anne Hurlburt,City Administrator
City of Scandia,MN
FROM: Monte Eastvold,Vice President
Northland Securities
RE: Engagement Letter—G.O. Improvement Bonds of 2007
Attached is an Engagement Letter that, if effect, will hire Sound Capital Management to review
the interest rates that Northland Securities will submit for City Council approval upon the
issuance of the G.O. Improvement Bonds of 2007 at their May lzt meeting.
The Engagement Letter is in response to Minnesota Statutes, Section 475.60, Section 2(9), as
amended, that requires an independent financial advisor's opinion if the size of the negotiated
bond issue exceeds $1,200,000. As per Bond Counsel,the Engagement Letter must be approved
by the City Council prior to the actual sale date for the bonds; in this case,May 1st.
Please do not hesitate to call me at 612-851-5904 with any questions. Thanks
April 17,2007
Diane Miller
SOUND CAPITAL MANAGEMENT
6440 Flying Cloud Drive, Suite 210
Eden Prairie,Minnesota 55334
Engagement Letter
Re: Independent Financial Advisor's Opinion
City of Scandia, Minnesota
General Obligation Improvement Bonds, Series 2007A
Dear Ms. Miller:
The City of Scandia, Minnesota, hereby retains Sound Capital Management for the
purpose of reviewing and then rendering an opinion to the City, with respect to the
fairness associated with the pricing of the bond offering(s) described above (the
"Bonds"). Northland intends to commit to purchase the Bonds in a private
negotiated sale on May 1,2007.
The scope of Sound Capital's engagement shall be limited, exclusively, to
reviewing the pricing fairness associated with the purchase and subsequent
reoffering of the Bonds by Northland, and if appropriate, rendering its opinion
affirming this fairness. Specifically, Sound Capital shall examine the per annum
coupon rates, Northland's purchase and reoffering prices, and the estimated
transactional costs associated with the Bonds. Sound Capital is not required to
verify the accuracy of any calculations or other representations of fact contained in
the documents to be provided for your review by us, our bond counsel, or
Northland.
It is our understanding that Sound Capital's fee will be $1,250.00 for this service.
Very truly yours,
The City of Scandia,Minnesota
By: , its
(signature of authorized official)
(printed name of official)
Meeting Date: 4/17/2007
Agenda Item: 9, �)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Accept the Annual Financial Report and Management Report for 2006
for the Town of New Scandia, approve submittal to the state auditor,
and direct publication of the summary financial statement as required
by state law.
Deadline/ Timeline: Due to state auditor June 30, 2007.
Background: Dave Stene of EideBailly will be present at the April 17 City Council
meeting to present the audit report and answer any questions.
Recommendation: I recommend that the Council receive the report and, unless additional
discussion is needed at a subsequent meeting, accept the report.
Attachments/ • Management Report for Year Ended December 31, 2006
Materials provided: • Annual Financial Report for Year Ended December 31, 2006
Contact(s): Dave Stene, EideBailly(952 944-6166)
Prepared by: Anne Hurlburt, Administrator
(audit 2006)
Page 1 of 1
04/13/07
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