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05-15-2007 Meeting CITY OF SCANDIA CITY COUNCIL AGENDA Tuesday, May 15, 2007 7:00 p.m. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) April 17, 2007 Council Meeting 2) May 1, 2007 Meeting with Planning Commission b) Treasurer's Report c) Payment of Vouchers d) Addendum to Joint Powers Agreement, Southwest/ West Central Service Cooperative 6. Public Hearings (None) 7. Committee Reports a) Parks and Recreation Committee 1) Proposed Goals for 2007/2008 2) Proposed Trail Erosion Work for Wind in the Pines Park b) Comprehensive Plan Committee 1) Request for Proposals, Planning Services for Comprehensive Plan Update c) Capital Improvements Committee 1) Appointment of Chair 8. Staff Reports a) Police Department Deputy Chris Howard b) Fire Department Fire Chief Steve Spence c) City Engineer Tom Peterson 1) Engineering Projects Update 2) Lofton Court Drainage Issue d) City Attorney Dave Hebert e) City Administrator Anne Hurlburt 1) Appointment to Part-Time Office Assistant Position 2) Proposed Budget Schedule 3) Space Needs for Sheriff's Deputy 4) 2007 Road Repairs 9. General Business a) Nomination(s) for Board of Managers, Carnelian-Marine-St. Croix Watershed District b) Program Agreement with Girl Scout Council of the St. Croix Valley 10. Adjournment 5i) April 17, 2007 A regular meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:03 p.m. The following councilmembers were in attendance: Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Engineer Tom Peterson, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. PUBLIC FORUM There were no public comments. APPROVAL OF AGENDA Councilmember Peterson presented the following additions to the agenda: 1) Discuss the status of the legal paper; 2) Discuss a drainage problem on Lofton Court. Mayor Seefeldt to add a report on the Urban Land Institute Workshop he attended last week. Dolores Peterson made a motion to approve the agenda as presented with additions. Donnette Yehle seconded the motion and motion adopted unanimously. CONSENT AGENDA The following consent agenda was presented: a) Minutes from March 20, 2007 Council Meeting; April 3, 2007 (Meeting with Planning Commission); April 9, 2007 (Special Meeting, Board of Appeal and Equalization). b) Treasurer's Report. Beginning Balance 3/01/07 $1,004,832.31 Receipts + 69,262.15 Expenditures - 195,283.85 Payroll 17,306.77 212,590.62 Ending Balance 3/30/07 $861,503.84 c) Payment of Vouchers in the amount of$101,637.40 d) Resolution 04-17-07-01 Approving Dissolution of the Marine WMO Dolores Peterson made a motion to approve the consent agenda. Peter Crum seconded the motion and motion adopted unanimously. Councilmember Harnetty stated that he would like to see an expanded treasurer's report, such that a history of balances may be viewed. Administrator Hurlburt will discuss this with Treasurer Firkus. COMMITTEE REPORTS Parks and Recreation Dave Smith, Park and Recreation Committee Chair, was present to discuss the recommended name change of Old Lions' Park. Mr. Smith provided a list of suggested names that were collected through a survey taken at Taco Daze last fall. The Park and Rec Committee recommended the park be renamed "Lilleskogen" (Swedish for"the little forest"). Michael Harnetty made a motion to Scandia City Council April 17, 2007 Page 2 accept the recommendation of the Park and Recreation Committee to rename Old Lions Park as "Lilleskogen". Dolores Peterson seconded the motion and motion adopted unanimously. STAFF REPORTS City Engineer Engineer Peterson recommended approval of pay request #2 to Peterson Excavating in the amount of$20,248.30 for the Olsen-Sandgren-Hawkinson Storm Sewer Improvements. Mr. Peterson also recommended approval of the release of the letter of credit in the amount of$82,263, as retainage of$3,031.32 is sufficient to guarantee the rest of the work. Dolores Peterson made a motion to approve Pay Request#2 in the amount of$20,248.30 to Peterson Excavating for the Olsen- Sandgren-Hawkinson Storm Sewer Improvements, and to release the letter of credit in the amount of$82,263.00. Donnette Yehle seconded the motion and motion adopted unanimously. Engineer Peterson addressed the drainage problem on Lofton Court. Resident Cal Floerke, 23259 Lofton Court, reported a flooded basement during the spring thaw as large amounts of run-off flowed over the road towards his property. Engineer Peterson reported on a site visit to this location and he did state that the 2006 overlay project required varying levels of blacktop, possibly altering the slope. Engineer Peterson will take survey shots at the edges and driveway curb to analyze improvements that could slope the drainage away from Floerke's house. City Administrator City Administrator Anne Hurlburt discussed with the council the level of involvement they would like to have in the hiring of the three open staff positions. Councilmember Harnetty suggested the Human Resources Committee (Councilmembers Dolores Peterson and Peter Crum, Administrator Hurlburt) be used as the advisory board in the hiring process. The consensus of the council is as follows: 1) Delegate staff to follow through with the hiring of the part-time office assistant; 2) Administrator Hurlburt to make a rough-cut of the maintenance and building official applicants by a grading system; 3) Involve the Human Resources Committee in the interview process of the full- time positions, after which they will present their conclusions to the council. Police Department Deputy Chris Howard reported on police activity in the past month. A request for a speed trailer to be placed in the 30-mph zone on Olinda Trail near the ballfield has been submitted to the County Sheriff's Department. Deputy Howard has been doing extra patrol at this location and observed excessive speeding. Councilmember Harnetty asked about burglary incidences—Deputy Howard stated a low incidence of burglaries (one in January) and a fall in narcotic reports. Deputy Howard reported to the council that as of August 2007 he will be leaving the contracted position with the city and will begin work in Washington County's K-9 Program. Mayor Seefeldt thanked Deputy Howard for the good work he has done the past two years. Fire Department Assistant Fire Chief Steve Yehle was present to review the Joint Powers Agreement with Capitol City Regional Firefighter's Association. Two associations recently merged, requiring each member Scandia City Council April 17, 2007 Page 3 community to approve a revised joint powers agreement. City Attorney Hebert reviewed the agreement and found no problems. Donnette Yehle made a motion to approve the Joint Powers Agreement with Capitol City Regional Firefighter's Association. Dolores Peterson seconded the motion and motion adopted unanimously. Assistant Fire Chief Yehle also presented information concerning the Fire Department's 2007 budget. As revenues are not collected until midway through the year, it appears that the fire fund is operating a negative balance through the first quarter. Suggestions were made to apply the SCBA purchase to a capital improvement expense rather than a supply expense. Another suggestion was made to accrue the fire department payroll prior to expensing it. Overall, the five-year trend shows a solid management style and reflects well on the budget, according to Assistant Fire Chief Yehle. MARK BRUMBACK AND JODY OHLHAUSER—CERTIFICATE OF COMPLIANCE Applicants Mark Brumback and Jody Ohlhauser were present to discuss their request for a Certificate of Compliance for an accessory apartment at 16080 Scandia Trail. They intend to purchase and remodel the property. Administrator Hurlburt read the conditions of approval from draft resolution 04-17-07-02. Mayor Seefeldt reminded the applicants that the septic design will need to be updated to accommodate a two-family dwelling. Mr. Brumback replied that they are prepared to address this requirement. Dolores Peterson made a motion to approve Resolution 04-17-07-02 for a Certificate of Compliance for an Accessory Apartment at 16080 Scandia Trail. Peter Crum seconded the motion and motion adopted unanimously. The resolution will be recorded with Washington County so that any subsequent purchasers of the property will be aware of the conditions. MONTE EASTVOLD—ENGAGEMENT AGREEMENT WITH SOUND CAPITAL MGMT Monte Eastvold, Northland Securities, presented details of an agreement that is necessary to proceed with the sale of G.O. Improvement Bonds of 2007. State law requires that a third party be hired to verify market rates prior to a negotiated sale. Sound Capital Management will provide this service at a cost of$1,250. Dolores Peterson made a motion to approve the engagement letter that will hire Sound Capital Management to review the interest rates related to the G.O. Improvement Bonds of 2007 at a cost of$1,250. Dennis Seefeldt seconded the motion and motion adopted unanimously. DAVE STENE, EIDEBAILLY—2006 AUDIT Dave Stene, EideBailly, presented a summary of the Annual Financial Report for the Year Ended December 31, 2006. Accounting records were found to be in good condition. There was a decrease in reserves, but within reasonable levels. The fund balance reserve of$126,000 is down from the previous year's amount of$193,000 and should be adjusted with the 2008 budget plan. No changes in accounting policies were recommended. Internal control appears to be an appropriate system for small government. No findings or exceptions were found within the legal compliance audit. Councilmember Crum asked how these findings compare to other cities the size of Scandia. Mr. Stene felt a favorable comparison could be made and the city appears to be in good shape financially. Dolores Peterson made a motion to accept the 2006 Audit Report. Peter Crum Scandia City Council April 17, 2007 Page 4 seconded the motion and motion adopted unanimously. Councilmember Harnetty suggested an interim review of finances midway through the year. Administrator Hurlburt stated that 2008 budget planning will occur in July and an analysis can be made at that time. In addressing the unfunded 2007 Road and Bridge project, cash will be received from the bond sale on approximately the fifteenth of May, bringing the Road and Bridge fund balance back up to a favorable level. CITY ADMINISTRATOR PERFORMANCE REVIEW Mayor Seefeldt reported on the council's closed Special Meeting held just prior to the start of the regular meeting of April 17th. The purpose of the meeting was to conduct Administrator Hurlburt's six-month performance review. Mayor Seefeldt summarized the meeting by stating the council is very pleased with the overall performance of Administrator Hurlburt's hard work and had received favorable comments from staff and various committee members. LEGAL NEWSPAPER Councilmember Peterson stated that many residents have contacted her in regards to using the Forest Lake Times as the legal newspaper and would like to see this issue revisited. Residents have felt that the Country Messenger served the community very well over the years and would like to see the Country Messenger reinstated as the legal paper. Discussion continued on the qualifications necessary for legal paper designation and how the decision made in January was based on legal and other findings. Attorney Hebert was asked to review the statutes and will present a report at the May 1 St council meeting. Administrator Hurlburt will also have all legal notices posted on the website. MAYOR SEEFELDT-- REPORT ON URBAN LAND INSTITUTE WORKSHOP At a recent workshop, Mayor Seefeldt served on a discussion panel in regards to the local Tii Gavo subdivision. Those attending gave a positive response to Scandia's Open Space Conservation Subdivision Ordinance and the Woodland and Tree Preservation Ordinance. A similar Planned Unit Development (to Tii Gavo) in Scott County was also presented. Their findings concluded that the net profit from a cluster was no better than a regular conventional subdivision. Dolores Peterson made a motion to adjourn the meeting. Peter Crum seconded the motion and meeting adjourned at 8:25 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk 5 ;2.) May 1, 2007 A regular meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. APPROVAL OF AGENDA Mayor Seefeldt presented the following addition to the agenda: A report on a DNR workshop that he attended on April 26th concerning protection of the St. Croix river valley. Donnette Yehle made a motion to approve the agenda as amended. Michael Harnetty seconded the motion and motion adopted unanimously. G. O. BONDS FOR 2007 ROAD PROJECT—RESOLUTION 05-01-07-01 Monte Eastvold,Northland Securities, presented the details of the sale of General Obligation Bonds for the 2007 Road Improvement Project. The bond issue will finance the 2007 road project in the amount of$1,430,000.00 at an average interest rate of 3.9379%. Maturity date payments begin 12/1/08 through 12/1/17, with interest payments on 12/1/07 and semiannually 6/1 and 12/1 thereafter. The closing date is scheduled to occur on May 30`h. Mr. Eastvold explained the tax impact analysis and the anticipated tax levy calculations. Dolores Peterson made a motion to adopt Resolution 05-01-07-01 Awarding the Sale of$1,430,000 General Obligation Improvement Bonds, Series 2007A. Michael Harnetty seconded the motion and motion adopted unanimously. DISCUSSION OF LEGAL NEWSPAPER Mayor Seefeldt asked for public comment. None were made, therefore council did not take up this issue. DELINEATION OF WETLANDS IN LILLESKOGEN PARK The Park and Recreation Committee has recommended that the wetlands in the park be delineated as a next step in the improvement plan for Lilleskogen Park. This work can be tied into the wetland delineations being done as part of the 2007 road improvement project, potentially at a cost savings. The estimated cost for the delineation of the park's wetland is $1,500. Funds are available in the Parks Capital Improvement Fund. Peter Crum made a motion to authorize the delineation of wetlands in Lilleskogen Park. Dolores Peterson seconded the motion and motion adopted unanimously. 2007 CONTRACT WITH LAKES AREA YOUTH SERVICE BUREAU The contract with the Lakes Area Youth Services Bureau to provide health, social and recreational services to the residents of Scandia in the year 2007 was presented. A lump sum payment of$5,250 (the same as in 2006) is requested in return for these services. City Attorney Hebert reviewed the contract and found no discrepancies. Councilmember Harnetty would like to see statistics regarding the number of Scandia residents being served by the YSB. Administrator Hurlburt will contact the organization for this information. Dolores Peterson made a motion to approve the contract with the Lakes Area Youth Service Bureau including a lump sum payment in the amount of$5,250 for 2007 services. Donnette Yehle seconded the motion and motion adopted unanimously. 2007 LEAGUE OF MINNESOTA CITIES ANNUAL CONFERENCE Council discussed attendance at the 2007 League of MN Cities Annual Conference in Duluth on June 27-29. As all Scandia councilmembers are considered newly elected, they would receive a reduced rate of$240 per attendee. Council felt that this conference would provide valuable educational and networking opportunities. Peter Crum made a motion to authorize Councilmembers and the City Administrator to attend the League of MN Cities Annual Conference on June 27-29. Michael Harnetty seconded the motion and motion adopted unanimously. 2007 SUMMER RECREATION PROGRAM STAFFING Recreation Coordinator Marty McKelvey has requested the following staffing recommendations for the summer program: 1) The hiring of two part-time, seasonal Recreation Program Youth Leaders to supplement Camp Lakamaga's staff Pay rate of$7.50 to $8.00 per hour; 2) Tennis Instructor Violet Shortly($10 per hour); Skateboarding Instructors Joey Yetman ($12 per hour) and Neil Taurinskas ($10 per hour); Art Instructor Kristen Stenborg($12 per hour); 3) Authorize signature of an agreement with Sports Unlimited for staffing Lacrosse camps. City Attorney has reviewed the program agreement with Sports Unlimited and found it to be in order. Dolores Peterson made a motion to authorize staff to proceed with staffing the parks program as requested and to authorize signature of the agreement with Sports Unlimited. Dennis Seefeldt seconded the motion and motion adopted unanimously. REPORT ON DNR WORKSHOP Mayor Seefeldt reported on a workshop he attended on April 26`h, sponsored by the DNR in regards to the protection of land in the St. Croix valley. A representative from the Trust for Public Land discussed the organization's method of inspecting conservation easements. Mayor Seefeldt would like to meet with the TPL to further discuss these details. Administrator Hurlburt was directed to arrange a meeting with a representative of the Trust for Public Land and Mayor Seefeldt, Councilmember Harnetty, and Planning Commissioners Malmquist and Maefsky. The Planning Commission meeting was called to order at 7:30 p.m. The following members were present: Chair Chris Ness, Vice-Chair Jim Malmquist, Christine Maefesky, Kevin Nickelson, Peter Schwarz; City Planner Berry Farrington. GERMAN LAKE VENTURES, LLC—VARIANCE FROM MINIMUM BUILDABLE AREA, LOT 4 OF GERMAN LAKE VISTAS : RESOLUTION 05-01-07-02 Steve Hursh, representing the owners of the property, presented a request for a variance from minimum buildable area on Lot 4 of German Lake Vistas. This plat received preliminary plat approval by the City Council on January 23, 2007. The applicant has determined that Lot 4 falls 3,000 feet short of the minimum one-acre of contiguous buildable land required by the Scandia zoning ordinance. Following the public hearing, the Planning Commission and Council discussed the planner's recommended denial of the variance, as the circumstances of the variance do not constitute a hardship. The Planning Commission recommended to the City Council to adopt draft resolution 05-01-07-02 to deny the variance request for buildable acreage. Michael Harnetty made a motion to accept the recommendation of the Planning Commission to adopt Resolution 05-01-07-02 denying the request of German Lake Ventures for a buildable land area variance. Dolores Peterson seconded the motion and motion adopted unanimously. City Attorney Hebert handed a copy of Resolution 05-01-07-02 to applicant Jeff Hilger, vice- president of German Lake Ventures, LLC. BIG MARINE DEVELOPMENT,LLC—AMENDMENT TO PRELIMINARY PLAT OF TII GAVO : RESOLUTION 05-01-07-03 Roger Tomten, Putman Planning and Design,presented a request to amend the preliminary plat for the Tii Gavo Open Space Conservation Subdivision. The elimination of the community well from the project that came before the council on April 3, 2007 during the final plat discussion was viewed as a material change to the plat, requiring an amendment. Following the public hearing, the Planning Commission and City Council discussed the pros and cons of a community well system. The disadvantages appeared to outweigh the benefits. Councilmember Harnetty suggested that the current bonus given in favor of a common well should be rethought, as it does not prove to be a great advantage environmentally. Administrator Hurlburt explained that the MN Department of Health did not advocate a point of view for either a multi-well or common well. Their stand is that a common well can supply as safe a quality of drinking water as individual wells if all standards are followed. Councilmember Yehle felt that the current subdivision ordinance needs further review, as a community well system had been thought to be an advantage and worthy of a bonus. Currently the new ordinance grants a 15%bonus towards community wells. It was discussed that the size of the parcel needs to be considered when deciding for or against a common well —a smaller development may offer more advantages in having a community well as there is less disturbance to the land. The developers concluded that individual wells will have the lowest impact on the environment, as the homes are spread out in a heavily forested area. The Planning Commission recommended to the City Council to adopt Resolution 05-01-07-03 granting approval of an amendment to the preliminary plat known as Tii Gavo. Dolores Peterson made a motion to accept the recommendation of the Planning Commission to adopt Resolution 05-01-07-03 Approving an Amendment to the Preliminary Plat for Tii Gavo Open Space Conservation Subdivision. Michael Harnetty seconded the motion and motion adopted unanimously. DISCUSSION OF DRAFT MINING ORDINANCE A work session was held on April 19th to review the draft mining ordinance with mining operators and affected citizens. Administrator Hurlburt reported that many suggestions for technical changes were made which will require additional work before the draft ordinance is ready for a public hearing. The issue of mining below the groundwater will need to be resolved. Industry experts will be consulted on this practice of mining and the information presented to the commission at a future meeting. CHURCHES IN SHORELAND OVERLAY DISTRICT This topic of discussion was an addition to the agenda. The preservation of rural character and implementing architectural styles that define the Scandia area are ideas that the Planning Commission and City Council would like to present to Willowbrook Church. The church is expected to come before the city in the near future with plans to build along Highway 97 east of Manning. Administrator Hurlburt will draft a letter to Willowbrook Church expressing the city's suggestions of designing for the landscape and fitting within the rural character through traditional design. An offer to view the video "The Dollars and Sense of Preserving Community Character" from the Conservation Fund will be made to the applicants. JULY CITY COUNCIL AND PLANNING COMMISSION MEETING DATE The joint meeting of the City Council and Planning Commission for the month of July will be rescheduled to July 10, 2007, rather than the regular meeting date of July 3, 2007. Donnette Yehle made a motion to adjourn the meeting. Dolores Peterson seconded the motion and meeting adjourned at 9:07 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk City of Scandia 5, b Memo To: City Council& Staff From: Colleen Firkus, Treasurer Date: May 9, 2007 Re: Monthly Treasurer's Report Please find enclosed a sample monthly treasurer's report for your review. At your request I have included historical data of fund balances. A second report shows the Revenue and Expenses for the month and year-to-date for each fund. It also shows you where each fund is in relation to its budget. Please let me know what you think and if you would like to see some other information not included. 1 Treasurer's Report IIIIIIIIIIIIIIIIIIIIIIIIIM 2007 CASH BALANCES AT END OF MONTH 111.111111111.111111111111111111111111 FUND 111111111111111111.11111111111111111111 JANUARY FEBRUARY MARCH APRIL 101 GENERAL - 151,058 66,365 201 ROAD & BRIDGE 42,008 _ - 202 E 25,156 1,378 24,659 10,036 -8,097 _ -24,659 203 POLICE -66,872 -72,645 -75,897 204 PARK 30,921 23,910 51,968 54,163 10,489 205 COMMUNITY CTR 10,4891,625 29,909 22,436 2 207 WATERSHED 24,251 22,438 208 UPTOWN SEWER -1,345 IIIIIIIIIIIIIIMMIIIIINIIIIIIIIIIIIIIIMIIIIIIIIIMIIIIIIIIMIIII 25,898 26,070 26,058 26,058 302 BLACKTOP 482,333 304 BLACKTOP 297,013 297,013 297,013 30 BLACKTOP 277,263 276,203 310 FIRE HALL BOND -180,909 -195,787 -256,483 55 166,229 171,741 171 149,224 4- 9,2,741 149,22424 1111111111111.1111 403 CAPITAL IMPR 188,604 404 PARK CAP IMPR 195, 195,008 195,008 02 201 SEWER 7,469 7,612 612 3,812 801 SCROW 111,004 110,114 109,936 09 15,000 15,000 1 25,00 IIMMIIIMINIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 22,000 0 , 00 TOTAL CASH BALANCE 1,390,595 1 004 832 861,504 796,751 CITY OF SCANDIA 05/04/07 4:09 PM *Fund Summary - Page 1 Budget to Actual© APRIL 2007 Budget %of Budget APRIL 2007 YTD Amount Balance Budget FUND 101 GENERAL FUND Revenue $421,840.00 $25,215,14 $80,839.80 $341,000.20 19.16% Expenditure $421,840.00 $35,453.49 $166,018.23 $255,821.77 39.36% -$10,238.35 -$85,178.43 FUND 201 ROAD&BRIDGE Revenue $660,846,00 $22,050,80 $84,410.44 $576,435.56 12.77% Expenditure $660,846.00 $38,567.03 $138,885.68 $521,960.32 21.02% -$16,516.23 -$54,475,24 FUND 202 FIRE Revenue $214,050,00 $1,651.95 $14,411,16 $199,638,84 6.73% Expenditure $301,270.00 $4,903.77 $98,604.65 °$202,665.35 32.73/0 -$3,251,82 -$84,193.49 FUND 203 POLICE Revenue $90,950.00 $0.00 $4,529.63 $86,420.37 4.98% Expenditure $90,950.00 $0.00 $43,673.41 $47,276.59 48.02% $0.00 -$39,143.78 FUND 204 PARK Revenue $98,960.00 $2,445.00 $3,719.02 $95,240.98 3.76% Expenditure $59,960.00 $3,256.88 $18,443.25 $41,516.75 30.76% -$811.88 -$14,724,23 FUND 205 SCANDIA COMMUNITY CENTER Revenue $44,780,00 $250.00 $8,218.77 $36,561.23 18,35% Expenditure $44,780,00 $11,354.84 $26,499.76 0 $18,280.24 59.18/° -$11,104,84 -$18,280.99 FUND 207 WATER SHED Revenue $17,300,00 $0.00 $195.43 $17,104.57 1.13% Expenditure $17,300.00 $0.00 $0.00 $17,300.00 0.00% $0.00 $195.43 FUND 208 UPTOWN SEWER SYSTEM Revenue $42,045,00 $0.00 $1,602.52 $40,442.48 3.81% Expenditure $39,945,00 $0.00 $707.44 $39,237.56 1.77% $0.00 $895.08 FUND 302 BLACKTOP PROJECT 2002 Revenue $29,200.00 $0.00 $7,413.43 $21,786.57 25.39% Expenditure $208,217.00 $0.00 $203,656.25 $4,560,75 97.81% $0.00 -$196,242.82 FUND 304 BLACKTOP PROJECT 2004 Revenue $190,700,00 $0.00 $11,172.52 $179,527.48 5,86% Expenditure $261,840,00 $0.00 $10,920.00 $250,920,00 4.17% $0.00 $252,52 FUND 307 BLACKTOP PROJECT 2007 CITY OF SCANDIA 05/04/07 4:09 PM Page 2 *Fund Summary - Budget to Actual© APRIL 2007 Budget %of Budget APRIL 2007 YTD Amount Balance Budget Revenue $0.00 $0.00 $29,26187 -$29,261,87 0.00% Expenditure $0,00 $3,172.00 $108,007.69 -$108,007.69 0.00% -$3,172.00 -$78,745.82 FUND 310 FIRE HALL/PUBLIC WORKS BOND Revenue $107,500.00 $0.00 $5,862.88 $101,637.12 5.45% Expenditure $120,035.00 $22,517.50 $22,517.50 $97,517.50 18.76% -$22,517,50 -$16,654,62 FUND 381 FIRETRUCK INDEBTNESS Expenditure $0.00 $0.00 $0.00 $0.00 0.00% $0.00 $0.00 FUND 397 BLACKTOP PROJECT 1997 Revenue $0,00 $0.00 $0.00 $0.00 0.00% Expenditure $0.00 $0.00 $0.00 $0.00 0.00% $0.00 $0.00 FUND 399 BLACKTOP PROJECT 1999 Revenue $0.00 $0.00 $0.00 $0.00 0.00% Expenditure $0,00 $0.00 $0.00 $0.00 0.00% $0.00 $0.00 FUND 401 FIRE HALL/PUBLIC WORKS Expenditure $0.00 $0.00 $0.00 $0.00 0.00% $0.00 $0.00 FUND 403 CAPITAL IMPROVEMENTS Revenue $55,800.00 $0.00 $1,844,85 $53,955.15 3.31% Expenditure $50,000,00 $0.00 $0.00 $50,000,00 0.00% $0.00 $1,844.85 FUND 404 PARK CAPITAL IMPROVEMENTS Revenue $0.00 $0.00 $0.00 $0.00 0.00% Expenditure $0.00 $240.70 $4,040.70 -$4,040.70 0.00% -$240,70 -$4,040,70 FUND 601 201 SEWER PROJECT Revenue $0,00 $0.00 $0.00 $0.00 0.00% $0.00 $0.00 FUND 602 201 SEWER PROJECT Revenue $38,585,00 $0.00 $670.15 $37,914,85 1.74% Expenditure $35,585.00 $187.59 $5,690.73 $29,894.27 15.99% -$187.59 -$5,020,58 Report Total -$68,040.91 -$593,512.82 • .51 (1) CITY OF SCANDIA 05/11/07 11:08 AM Page 1 Payments Current Period: MAY 2007 Batch Name 05-15-07 User Dollar Amt $92,223.15 Payments Computer Dollar Amt $92,223.15 $0.00 In Balance Refer 0 AIR FRESH PORTABLE TOILETS Cash Payment E 204-45200-384 REFUSE DISPOSAL May Rental $340.80 Invoice 5116 Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $340.80 Refer 0 AJL ENTERPRISES Cash Payment E 101-41000-200 OFFICE SUPPLIES Refund Investigation Cost $500.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $500.00 Refer 0 AMENT,ABBY - Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Garden Show $15.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $15.00 Refer 0 AMERIPRIDE LINEN&APPAREL S Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $101.77 Invoice M062394-0407 Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Community Center Supplies $110.20 Invoice M200166-0407 Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $211.97 Refer 0 APPLETREE INSTITUTE - Cash Payment G 201-21706 ACCRUED HOSP&MEDICA Morrison Health $148.30 Invoice June Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison Health $593.20 Invoice June Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt Health $231.50 Invoice June Cash Payment E 101-41401-131 HEALTH INSURANCE E Eklund Health $231.50 Invoice June Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $1,204.50 Refer 0 BEIBL,JEFF - Cash Payment E 202-42240-310 MEDICAL TRAINING EMS Training $70.00 Invoice _ Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $70.00 Refer 0 BIG MARINE LAKE LIQUOR STORE Cash Payment E 101-41000-200 OFFICE SUPPLIES Refund Investigation Cost $500.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $500.00 Refer 0 BONESTROO ROSENE ANDERLIK _ Cash Payment E 201-43126-303 ENGINEERING FEE General $2,678.10 Invoice 143089 Cash Payment E 201-43126-303 ENGINEERING FEE Wyldewood Acres $126.50 Invoice 143090 Cash Payment E 201-43126-303 ENGINEERING FEE Olsen-Sandgren Sewer System $1,963.75 Invoice 143086 CITY OF SCANDIA 05/11/07 10:48 AM Page 2 Payments Current Period:MAY 2007 Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Development $7.395.29 Invoice 143087 Cash Payment E 307-43260-303 ENGINEERING FEE 2007 Street Improvements $19,009.81 Invoice 143093 Cash Payment E 201-43126-303 ENGINEERING FEE White Rock Ranch $668.00 Invoice 143091 Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $31,841.45 Refer 0 BOOREN,JUDI Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Garden Show $15.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $15.00 Refer 0 BOYD, WILLIAM _ Cash Payment E 202-42240-310 MEDICAL TRAINING EMS Training $70.00 Invoice Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $70.00 Refer 0 BOYSEN, STEPHANIE Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Pizza Party Class $5.00 Invoice Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $5.00 Refer 0 CHALGREN, MIKE Cash Payment E 101-41000-309 SOFTWARE SUPORT Computer set-up $120.00 Invoice 142 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $120.00 Refer 0 CHWIALKOWSKI, THERESA Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Pizza Party Class $5.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $5.00 Refer 0 CITIBUSINESS CARD _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Capital Imp.Planning Book $44.00 Invoice 04/03 Cash Payment E 101-41000-200 OFFICE SUPPLIES Newsletter Postage $273.01 Invoice 04/13 Cash Payment E 101-41000-110 TRAINING Schik-Comp Plan Training $125.00 Invoice 04/13 Cash Payment E 101-41000-309 SOFTWARE SUPORT Anti-virus Software $50.00 Invoice 04/25 Cash Payment E 202-42260-220 REPAIRS Tire repair-Fire Dept. $203.70 Invoice 04/13 Cash Payment E 101-41000-200 OFFICE SUPPLIES Postage meter rate change software $239.63 Invoice 04/29 Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $935.34 Refer 0 CITY OF FOREST LAKE Cash Payment E 101-49840-435 CABLE TV AGREEMEN First quarter franchise fee $1,148.47 Invoice 4-26-07 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $1,148.47 Refer 0 CITY OF ST. PAUL CITY OF SCANDIA 05/11/07 10:48 AM Page 3 Payments Current Period: MAY 2007 Cash Payment E 201-43126-387 STREET LIGHTING Street lamp repair $199.52 Invoice 098821 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $199.52 Refer 0 CONNEXUS ENERGY _ Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $10.42 Invoice 4-27-07 Cash Payment E 602-43252-381 UTILITIES 201 Septic $21.18 Invoice Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Acres $64.50 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $96.10 Refer 0 COUNTRY MESSENGER - Cash Payment E 101-41000-210 MISCELLANEOUS EXP Building Official Ad $32.40 Invoice 141634 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Day Ad $75.60 Invoice 142877 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Day Ad $75.60 Invoice 145513 Transaction Date 5/8/2007 SECURITY STATE B 10100 Total $183.60 Refer 0 CREATIVE HOME CONSTRUCTION _ Cash Payment E 101-42400-439 REFUNDS ISSUED Refund overpayment of Bldg.Permit $204.79 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $204.79 Refer 0 E.H. RENNER AND SONS _ Cash Payment E 204-45201-220 REPAIRS Repair warming house well $233.51 Invoice 8759 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $233.51 Refer 0 ECM PUBLISHERS, INC Cash Payment E 101-41000-210 MISCELLANEOUS EXP Building Official Ad $108.50 Invoice IT00100854 Cash Payment E 101-41000-207 HEARING FEES German Lake Vistas Notice $29.05 Invoice IT00101306 Cash Payment E 101-41000-207 HEARING FEES Tii Gavo Notice $33.20 Invoice IT00101307 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $123.50 Invoice IT00101228 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad-Peach $168.35 Invoice IS00261988 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $462.60 Refer 0 ECOLAB Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Dishwashing supplies $1,153.56 Invoice 2223230 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $1,153.56 Refer 0 EKLUND, BRENDA Cash Payment E 101-41401-107 MILEAGE Mileage to BDS Training 4-4-07 $50.44 Invoice CITY OF SCANDIA 05/11/07 10:48 AM Page 4 Payments Current Period: MAY 2007 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $50.44 Refer 0 EMERGENCY MEDICAL PRODUCT Cash Payment E 202-42220-221 EQUIPMENT SUPPLIES Medical equipment $25.15 Invoice 936014 Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $25.15 Refer 0 EXCELLCOM _ Cash Payment E 201-43126-321 TELEPHONE Motorola battery $42.59 Invoice 11050000472 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $42.59 Refer 0 F XL INC Cash Payment E 101-42000-103 PART-TIME EMPLOYEE Assessment Services $1,500.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $1,500.00 Refer 0 FEDERAL SIGNAL CORP. Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire Siren Modification $1,583.62 Invoice 94032260 Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $1,583.62 Refer 0 FOREST LAKE PRINTING INC Cash Payment E 101-41000-200 OFFICE SUPPLIES Cards-Yehle,Morrison $112.89 Invoice 8709 Cash Payment E 101-41000-200 OFFICE SUPPLIES Newsletter $426.00 Invoice 8675 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $538.89 Refer 0 FRONTIER Cash Payment E 101-42400-200 OFFICE SUPPLIES Building Inspector $72.44 Invoice 6514335762 Cash Payment E 101-41000-321 TELEPHONE City Hall $325.86 Invoice 6514332274 Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00 Invoice Cash Payment E 205-41920-321 TELEPHONE Annex $54.00 Invoice Cash Payment E 202-42280-321 TELEPHONE Firehall $124.46 Invoice 6514334383 Cash Payment E 201-43126-321 TELEPHONE Maintenance $62.66 Invoice 6514335223 Cash Payment E 204-45201-381 UTILITIES Warming House $68.10 Invoice 6514335266 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $781.52 Refer 0 GATEWAY COMPANIES INC. Cash Payment E 101-41000-570 OFFICE EQUIPMENT& Colleen's computer $865.15 Invoice 5380208 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $865.15 Refer 0 GOPHER SIGN Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Street signs $83.06 Invoice 71026 CITY OF SCANDIA 05/11/07 10:48 AM Page 5 Payments Current Period: MAY 2007 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Wild Bush Acres Street signs $76.15 Invoice 71018 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $159.21 Refer 0 GOPHER STATE ONE-CALL, INC Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator tickets $21.75 Invoice 7041423 Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $21.75 Refer 0 HEBERT, WELCH, HUMPHREYS& Cash Payment E 1 01-41 61 0-304 LEGAL FEES Prosecution Services $1,034.00 Invoice 14596 Cash Payment E 101-41600-304 LEGAL FEES Legal Services $2,554.00 Invoice 14599 Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $78.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $3,666.00 Refer 0 HENNEPIN TECHNICAL COLLEGE _ Cash Payment E 202-42240-110 TRAINING State Fire School $99.00 Invoice 00128734 Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $99.00 Refer 0 HUMANE SOCIETY _ Cash Payment E 101-41000-205 ANIMAL CONTROL First quarter fees $51.70 Invoice 3-31-07 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $51.70 Refer 0 HURLBURT,ANNE _ Cash Payment E 101-41320-107 MILEAGE Mileage $195.74 Invoice Cash Payment E 101-41320-106 MEETINGS County Admin meeting $5.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $200.74 Refer 0 J SCOTT PLUMBING - Cash Payment E 208-43252-382 HOUSE MAINTENANCE Sink faucet at Rasmussen home $240.00 Invoice 4-15-07 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $240.00 Refer 0 KRUEGER, DONALD R. Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $202.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $202.00 Refer 0 LARKEY, MARILEE AND LOUIE _ Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Garden Show $30.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $30.00 Refer 0 LEDO, DAVID AND CAROL Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Garden Show $30.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $30.00 CITY OF SCANDIA 05/11/07 10:48 AM Page 6 Payments Current Period: MAY 2007 Refer 0 LINDBERG, KRISTEN Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Line Dancing Class-Two $20.00 Invoice Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Garden Show Class $15.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $35.00 Refer 0 LITTLE FALLS MACHINE, INC. Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Plow truck wing $590.26 Invoice 37628 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $590.26 Refer 0 LOFFLER BUSINESS SYSTEMS/LE Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier rent $181.05 Invoice 075446013 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $181.05 Refer 0 MCKELVEY, MARTY Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Pizza Party Class $5.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $5.00 Refer 0 MENARDS-FOREST LAKE Cash Payment E 204-46101-221 EQUIPMENT SUPPLIES Supplies-Goose Lake Aerator $5.07 Invoice 8491 Cash Payment E 201-43126-387 STREET LIGHTING Streetlight bulbs $64.57 Invoice 11902 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Supplies $24.55 Invoice 11902 Cash Payment E 204-46101-221 EQUIPMENT SUPPLIES Supplies-Goose Lake Aerator $12.51 Invoice 11902 Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Comm. Center lightbulbs $56.26 Invoice 12229 Cash Payment E 205-41900-221 EQUIPMENT SUPPLIES Comm.Center lightbulbs $51.06 Invoice 13029 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Supplies $4.95 Invoice 13029 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $218.97 Refer 0 METRO AREA MGMTASSOCIATIC _ Cash Payment E 101-41320-106 MEETINGS MAMA Meeting $18.00 Invoice 1799 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $18.00 Refer 0 MILBRANDT ENTERPRISE _ Cash Payment E 205-41900-401 CLEANING Community Center $1,003.23 Invoice 401-15 Cash Payment E 202-42280-401 CLEANING Firehall $252.41 Invoice 404-15 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $1,255.64 Refer 0 MINNESOTA REVENUE(POLLUTIO Cash Payment E 602-43252-210 MISCELLANEOUS EXP 2006 Water Quality Permit Fee $505.00 Invoice 04-16-07 • CITY OF SCANDIA 05/11/07 10:48 AM Page 7 Payments Current Period: MAY 2007 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $505.00 Refer 0 MINNESOTA STATE TREASURER Ck#000008E 5/1/2007 Cash Payment E 101-42400-120 STATE SURCHARGES First Quarter Building Permit Surcharge $161.51 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $161.51 Refer 0 NAPA AUTO PARTS - Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Belt $17.35 Invoice 958840 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Belt $58.35 Invoice 958841 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $75.70 Refer 0 NCPERS GROUP LIFE INS - Cash Payment E 101-41401-133 LIFE INSURANCE EMPL Eklund Life $16.00 Invoice May 2007 Cash Payment E 101-41510-133 LIFE INSURANCE EMPL Firkus Life $16.00 Invoice Cash Payment E 101-41320-133 LIFE INSURANCE EMPL Hurlburt Life $16.00 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMPL Poidinger, Morrison Life $32.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $80.00 Refer 0 NEOPOST INC. _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Postage ribbon $62.78 Invoice 11927055 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $62.78 Refer 0 NEOPOST INC. Ck#000009E 4/5/2007 Cash Payment E 101-41000-200 OFFICE SUPPLIES Postage $1,000.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $1,000.00 Refer 0 NEXTEL COMMUNICATIONS _ Cash Payment E 202-42280-321 TELEPHONE Fire Dept.Cell $144.56 Invoice 721650231-022 Cash Payment E 201-43126-321 TELEPHONE Public Works Cell $94.32 Invoice 721650231-022 Cash Payment E 201-43126-321 TELEPHONE Public Works Cell $157.64 Invoice 721650231-022 Cash Payment E 101-41000-321 TELEPHONE Administrator Cell $36.16 Invoice 721650231-022 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $432.68 Refer 0 NORTHLAND TRUST SERVICES IN _ Cash Payment E 310-41500-308 ADMINISTRATION COS Annual Agent Fee $403.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $403.00 Refer 0 OFFICE MAX CREDIT PLAN Cash Payment E 202-42280-200 OFFICE SUPPLIES Fire Dept.--Printer supplies $74.00 Invoice 08993J0761 CITY OF SCANDIA 05/11/07 10:48 AM Page 8 Payments Current Period: MAY 2007 Cash Payment E 101-41000-200 OFFICE SUPPLIES Office supplies $19.46 Invoice 03138J0961 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $93.46 Refer 0 ORCHARD TRUST COMPANY Cash Payment G 101-21705 ACCRUED RETIREMENT Firkus Def.Comp. $25.00 Invoice Cash Payment G 101-21705 ACCRUED RETIREMENT Morrison Def.Comp. $306.00 Invoice Cash Payment G 101-21705 ACCRUED RETIREMENT Poidinger Def.Comp. $75.00 Invoice Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $406.00 Refer 0 OSTLUND'S MARINE STANDARD Cash Payment E 201-43126-220 REPAIRS Pick-up brake repair $446.13 Invoice 41473 Transaction Date 5/9/2007 SECURITY STATE B 10100 Total $446.13 Refer 0 PETERSON REPAIR& TOWING Cash Payment E 201-43126-220 REPAIRS Brake repair to plow truck $75.98 Invoice 5660 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $75.98 Refer 0 PROSPECTS INC. Cash Payment E 101-41000-200 OFFICE SUPPLIES Refund Investigation Cost $500.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $500.00 Refer 0 S&T OFFICE PRODUCTS, INC. Cash Payment E 101-41000-200 OFFICE SUPPLIES Receipt books $22.68 Invoice 01LR5605 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $22.68 Refer 0 SCHNEIDER, JAMES Cash Payment E 101-42400-103 PART-TIME EMPLOYEE Building Official $13,686.49 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $13,686.49 Refer 0 SCHWAAB, INC _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Address stamps-four $128.56 Invoice V81916 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $128.56 Refer 0 SCHWARTZ, WILLIAM _ Cash Payment E 202-42240-310 MEDICAL TRAINING EMS Training $70.00 Invoice Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $70.00 Refer 0 SELECT ACCOUNT Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt HAS $91 70 Invoice Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison HAS $100.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $191.70 CITY OF SCANDIA 05/11/07 11:08 AM Page 9 Payments Current Period:MAY 2007 Refer 0 SHERILL REID - Cash Payment E 101-41000-205 ANIMAL CONTROL Animal control $50.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $50.00 Refer 0 SRC,INC Cash Payment E 204-45200-384 REFUSE DISPOSAL Lighted ballfield $15.32 Invoice 5-3-07 Cash Payment E 202-42280-381 UTILITIES Firehall $32.24 Invoice Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $120.89 Invoice Cash Payment E 204-45200-384 REFUSE DISPOSAL Log House Landing $49.17 Invoice Cash Payment E 101-41000-430 RECYCLING April Recycling $2,320.50 Invoice Cash Payment E 201-43126-210 MISCELLANEOUS EXP Yard ticket $65.00 Invoice 3-30-07 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Yard ticket $20.00 Invoice 4-3-07 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $2,623.12 Refer 0 STRATEGIC INSIGHTS - Cash Payment E 101-41000-309 SOFTWARE SUPORT Capital Planning Software $479.25 Invoice 093 Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $479.25 Refer 0 SVEBACK, DOROTHY Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty-caught in Scandia $208.00 Invoice Transaction Date 5/11/2007 SECURITY STATE B 10100 Total $208.00 Refer 0 SWENSON,JEANNINE _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher bounty $74.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $74.00 Refer 0 TAYLOR, SCOT AND COURTNEY _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Refund Investigation Cost $500.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $500.00 Refer 0 THE SCANDIA CREAMERY - Cash Payment E 101-41000-200 OFFICE SUPPLIES Refund Investigation Cost $500.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $500.00 Refer 0 TKDA - Cash Payment E 101-41910-112 PROFESSIONAL SERVI Mining Ordinance $374.79 Invoice 200701228 Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Planning $1,061.92 Invoice 200701229 Cash Payment E 101-41000-207 HEARING FEES Tii Gavo $1,729.24 Invoice 200701396 CITY OF SCANDIA 05/11/07 11:08 AM Page 10 Payments Current Period: MAY 2007 Cash Payment E 101-41000-207 HEARING FEES Sprint-US Cable $1,440.56 Invoice 200701403 Cash Payment E 101-41000-207 HEARING FEES White Rock Ranch $829.74 Invoice 200701402 Cash Payment E 101-41000-207 HEARING FEES Willowbrook Church $887.19 Invoice 200701401 Cash Payment E 101-41000-207 HEARING FEES Rodgers Variance $67.40 Invoice 200701397 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $6,390.84 Refer 0 TODD'S HOME CENTER _ Cash Payment E 201-43126-212 FUEL Fuel $518.18 Invoice 4-30-07 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Supplies $50.15 Invoice Cash Payment E 204-45200-221 EQUIPMENT SUPPLIES Goose Lake Aerator supplies $7.02 Invoice Cash Payment E 202-42280-221 EQUIPMENT SUPPLIES Fire--supplies $74.81 Invoice Cash Payment E 202-42220-212 FUEL Fire--fuel $157.57 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $807.73 Refer 0 UNION SECURITY INSURANCE CO Cash Payment E 101-41320-134 DISABILITY INS EMP-LO Hurlburt Disability $39.50 Invoice May 2007 Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison Disability $45.20 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $84.70 Refer 0 WALLY'S SMALL ENGINE REPAIR Cash Payment E 201-43126-220 REPAIRS - Blade sharpening $18.00 Invoice 7779 Cash Payment E 201-43126-220 REPAIRS Repairs to sander $99.88 Invoice 7675 Cash Payment E 201-43126-220 REPAIRS Blade sharpening $12.00 Invoice 7654 Cash Payment E 202-42260-220 REPAIRS Battery--Fire Dept. $91.75 Invoice 7708 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $221.61 Refer 0 WASHINGTON CONSERVATION DI _ Cash Payment E 204-45200-111 Planning EOS Planning $639.25 Invoice 1109 Cash Payment E 101-41000-207 HEARING FEES Tii Gavo Management Plan $138.00 Invoice 1119 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $777.25 Refer 0 WASHINGTON COUNTY Cash Payment E 101-41000-200 OFFICE SUPPLIES Tax Roll Report Admin Fee $90.00 Invoice 56032 001 Cash Payment E 101-41000-200 OFFICE SUPPLIES Name Change Report Admin Fee $90.00 Invoice 56032 002 CITY OF SCANDIA 05/11/07 11:08 AM Page 11 Payments Current Period:MAY 2007 Cash Payment E 101-41000-200 OFFICE SUPPLIES Special Assessment Maint Fees $775.00 Invoice 55945 001 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $955.00 Refer 0 WASHINGTON CTY SURVEYOR'S _ Cash Payment E 101-41000-207 HEARING FEES German Lake Parcel Search $70.13 Invoice 1007801 Cash Payment E 101-41000-207 HEARING FEES Big Marine Lake Dev.Parcel Search $87.63 Invoice 1007815 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $157.76 Refer 0 WINNICK SUPPLY, INC _ Cash Payment E 201-43126-220 REPAIRS Culvert repair-Quint $114.27 Invoice 66488 Cash Payment E 201-43126-221 EQUIPMENT SUPPLIES Shop supplies $66.18 Invoice 67628 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $180.45 Refer 0 WRIGHT, DEBBIE _ Cash Payment E 204-45202-439 REFUNDS ISSUED Refund Garden Show $15.00 Invoice Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $15.00 Refer 0 XCEL ENERGY - Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $243.68 Invoice 109674802 Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $40.12 Invoice 108640353 Cash Payment E 202-42280-381 UTILITIES Firehall $618.03 Invoice 108803709 Cash Payment E 201-43126-381 UTILITIES Public Works $412.02 Invoice 108803709 Cash Payment E 204-45201-381 UTILITIES Warming house $116.79 Invoice 108788790 Cash Payment E 602-43252-381 UTILITIES Bliss LS 3&4 $44.67 Invoice 108510115 Cash Payment E 204-45206-381 UTILITIES Ballfield $6.39 Invoice 108508045 Cash Payment E 201-43126-381 UTILITIES Old garage $50.17 Invoice 108645613 Cash Payment E 205-41920-381 UTILITIES Annex electric $43.07 Invoice 108647724 Cash Payment E 205-41920-381 UTILITIES Annex-gas $77.91 Invoice 108688876 Cash Payment E 205-41920-381 UTILITIES Community Center $695.50 Invoice 109158059 Cash Payment E 202-42280-381 UTILITIES Fire Siren $2.86 Invoice 107527749 Cash Payment E 602-43252-381 UTILITIES Bliss LS#1 $18.00 Invoice 302519740 Cash Payment E 201-43126-381 UTILITIES Uptown Streetlights $203.80 Invoice 302785259 CITY OF SCANDIA 05/11/07 11:08 AM Page 12 Payments Current Period: MAY 2007 Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $11.02 Invoice 303033579 Cash Payment E 201-43126-381 UTILITIES Flashing Light $31.06 Invoice 303328935 Cash Payment E 204-46101-381 UTILITIES Aerator $83.79 Invoice 303682753 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $2,698.88 Refer 0 YOUTH SERVICE BUREAU Cash Payment E 101-41000-490 DONATIONS 2007 Contract for Services $5,250.00 Invoice 4-10-07 Transaction Date 5/10/2007 SECURITY STATE B 10100 Total $5,250.00 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $45,134.56 201 ROAD&BRIDGE $17,739.04 202 FIRE $3,694.16 204 PARK $1,743.14 205 SCANDIA COMMUNITY CENTER $3,467.45 208 UPTOWN SEWER SYSTEM $251.02 307 BLACKTOP PROJECT 2007 $19,087.81 310 FIRE HALL/PUBLIC WORKS BOND $403.00 602 201 SEWER PROJECT $702.97 $92,223.15 Pre-Written Checks $1,161.51 Checks to be Generated by the Compute $91,061.64 Total $92,223.15 Meeting Date: 5/15/2007 Agenda Item: s.d City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Addendum B to the Joint Powers Agreement with the Southwest/West Central Service Cooperative Deadline/ Timeline: N/A Background: • The Southwest/ West Central Service Cooperative operates the health insurance pool through which the City purchases employee health insurance. • The Addendum changes a provision in the joint powers agreement that would have penalized members for soliciting bids for insurance outside of the cooperative. This is a positive change from the city's standpoint, as it preserves the option to get quotes outside of the pool if proposed rates are higher than expected. Recommendation: I recommend that the Council authorize the Mayor to sign Addendum B to the joint powers agreement. Attachments/ • Addendum B Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (appletree addendum) Page 1 of 1 05/10/07 ADDENDUM B ADDENDUM TO JOINT POWERS AGREEMENT Notwithstanding anything in the Joint Powers Agreement to the contrary, the following Amendments and additions, consistent with changes made by the Minnesota State Legislature in 2006, shall become part of the Joint Powers Agreement. 1. All members of Service Cooperative Health Insurance Pools may solicit bids and other information from competing sources of health coverage at any time other than within the five months prior to the end of a master agreement. 2. Should a member of the Health Insurance Pool solicit bids pursuant to #1 above, the Service Cooperative will not impose a fine or other penalty against the member for soliciting a bid or other information during the allowed period. Should a member leave the Service Cooperative Health Insurance Pool and obtain health insurance coverage elsewhere, the Service Cooperative may prohibit member from participating in Service Cooperative coverage for a period of up to one year. 3. The Service Cooperative shall provide each member with that entity's monthly claims data notwithstanding the provisions of Minn. Stat. 13.203. PARTICIPANT MEMBER Name of Organization y f �C By Title i 1a yQ r Date SOUTHWEST/WEST CENTRAL SERVICE COOPERATIVES By Title Date Meeting Date: 5/15/2007 Agenda Item: '7 Gt� /) City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Review and approve the Goals for the Scandia Park and Recreation Committee for 2007 and 2008. Deadline/ Timeline: N/A Background: • The Park and Recreation Committee has prepared the attached goals for the remainder of 2007 and for 2008. • Karen Schik will represent the Committee at the May 15 meeting and answer any questions that the Council may have. Recommendation: 1 recommend that the Council review the goals and, after suggesting any changes, approve them. Attachments/ • Draft Goals Materials provided: Contact(s): Dave Smith, Park and Recreation Chair 433-5018 Karen Schik, 433-5254 Prepared by: Anne Hurlburt, Administrator (parkrecgoals) Page 1 of 1 05/10/07 Goals for Scandia Park and Recreation Committee For Remainder of Year 2007 and 2008. DRAFT I. Year 2007 A. Formalize, Lilleskogen Park plan and present to Capitol Improvement Committee for hard surfaced trails, construction of wildlife viewing platform and trail system, construction of parking lot with lighting, and placing of vandal proof park benches within the park. If approved, bids will be presented and funding requested from the City Council for funding in 2008. Depending on funding availability some of this work may be delayed until the year 2009. B. Seek Grants to help accomplish wetland restoration; and seek Grant monies to help the City of Scandia in the construction of Lilleskogen Park. C. Other Projects. 1. Open Space Project. a. P&R Committee will follow the recommendations provided for in the Scandia Comprehensive Plan to Protect Open Space and Rural Charter, and present these plans to the Scandia Comprehensive Plan Committee. b. P&R Committee will work closely and coordinate with Washington County Land and Water Legacy Program, and present these plans to the Scandia Comprehensive Plan Committee. c. If approved by City Council begin work on preliminary work as outlined in the Plan. 2. Continue to meet with Gateway Trail acquisition team and provide help and advise as needed. 3. Provide help and make suggestions on activities to the Scandia Park and Recreation Coordinator Marty McKelvey. 4. Seek funding for trail system improvements and other management tasks for Wind In The Pines Park. Present to Mayor and City Council for approval. Also seek means to develop a comprehensive management plan for the park. 5. Coordinate and set forth Park and Recreation activities with Taco Daze Committee. II. Year 2008 A. Continue providing input on Lilleskogen Park, and complete the Park construction this year. B. Continue working on Open Space Plan as approved in 2007. C. Continue coordination with Gateway Trail acquisition staff. D. Provide assistance and make suggestions to Scandia Recreation Coordinator. E. Present capital improvement plan for Wind In The Pines Park to Scandia Capital Improvement Committee for stairway down ravine and completion of loop trail. If passed, seek bids and present before Mayor and City Council for approval of funds. Depending on funding work may be delayed until 2009. Meeting Date: 5/15/2007 Agenda Item: r f 4 Z City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Review Park and Recreation Committee recommendations for trail erosion work in Wind in the Pines Park. Deadline/Timeline: N/A Background: • The Park and Recreation Committee has identified an opportunity to work with Great River Greening(GRG) on a project to control erosion and stabilize existing trails in Wind in the Pines Park. • GRG could also prepare a concept plan identifying the best location for completing the trail down the steep slope in the park. • The total cost of the project is estimated at $8,000, $6,000 of which would be provided by GRG with a$2,000 match from the City. • Funding is available in the Park Capital Improvement Fund. • If approved, work on the project would be completed sometime later this year. Recommendation: I recommend that the Council consider approving the project and the expenditure of$2,000 from the Park Capital Improvement Fund. Attachments/ • Proposal from Great River Greening Materials provided: Contact(s): Karen Schik, 433-5254 Prepared by: Anne Hurlburt, Administrator (grg wind in the pines) Page 1 of 1 05/11/07 Proposed Trail Erosion Work for Wind in the Pines Park City of Scandia, Minnesota Overview of work to be completed at Wind in the Pines Park: 1. Erosion control and trail stabilization on steep sections of trail 2. Conceptual plan for a trail connection down the steep hill Part 1: Trail Erosion Control—Cost: $6,000 A Great River Greening Landscape Ecologists will carefully assess the trail section and create a drawing of the plan for the erosion work. This plan will be reviewed on site with representative(s) from the City of Scandia. Installation work will not begin until the plan is approved by the representative(s). This project will control erosion on about 200 feet of trail where erosion is a major concern at the park. The plan will likely include some combination of the following: • Water bars across the trail to hold the slope and redirect water off of the trail. These may be constructed of imported rock or logs. • Plantings and erosion mats • Logs for stabilization and to guide users to remain on path • Imported soil and gravel • Anchors into the ground to hold logs in place The work will be completed by Great River Greening with small power equipment. Ideally, logs would be cut from on the site near the trail—these cuttings would be away from the trail in inconspicuous locations and come from select species of trees such as within the red pine plantation or buckthorn from near the parking lot. We anticipate 3 days of crew time to complete these tasks in addition to time for our ecologists and assistants that will oversee the installation process and design the plan. Material costs will include plants, rock, gravel, and soil imported to the site as well as anchors, chainsaw use and use of other machinery. Part 2: Trail Connection Plan—Cost: $2,000 Great River Greening landscape architects will analyze the site and slopes to determine the best location for a trail connection down the steep slope. They will provide a conceptual plan for trail construction down the slope that will best minimize soil erosion. The plan will also include guidance for Best Management Practices (BMP) for the trail and during construction. This conceptual plan can be used to seek bids for a professional engineer to create details for construction and build the trail. Greening can be contracted in the future to oversee this installation. The total cost of project is estimated at: $8,000 Greening contribution to project: $6,000 Desired contribution from City of Scandia: $2,000 Meeting Date: 5/15/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Consider issuing a request for proposals (RFP) for planning services for the Comprehensive Plan update, as recommended by the Comprehensive Plan Committee. Deadline/ Timeline: If approved by the Council, the RFP would be issued on May 18, with proposals due on June 20, 2007. After review interviews by a selection committee, the Council would make the decision on hiring a consultant in July. A contract would be developed for approval (tentatively) in August. Background: • The Committee has determined that the city will need professional assistance to develop the plan over the next year. • A budget for the project has not been developed, but the timeline for selecting a consultant will coincide with work to prepare the 2008 budget so that funding sources can be identified. • The Committee will be meeting to review the final draft of the RFP on Monday, May 14. If any changes are recommended they will be distributed to the Council at the meeting on May 15. • The RFP would be distributed to various planning consulting firms, advertised in League of Minnesota Cities publications, and be made available on the City's website. Recommendation: After reviewing and making any changes to the RFP, the Council should approve it. Attachments/ • Draft RFP dated May 8, 2007 Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (comp plan rfp) Page 1 of 1 05/10/07 1 SCANDIA m i _n ne s o t o REQUEST FOR PROPOSALS PROFESSIONAL SERVICES FOR COMPREHENSIVE PLAN UPDATE I. Introduction/Community Information The City of Scandia seeks professional services to assist with the update of its Comprehensive Plan. The project will establish the vision and goals of the community looking forward to 2030. It will meet the requirements of the Metropolitan Land Planning Act that an updated plan be submitted to the Metropolitan Council for review by the end of 2008. The last Comprehensive Plan for New Scandia Township was adopted October 20, 1998. The Parks and Open Space chapter was replaced by the Comprehensive Parks, Trails,Open Space and Recreation Plan adopted by the town board on July 18, 2006. The City of Scandia comprises 25,078 acres (39.18 square miles) in the northeast corner of Washington County, part of the seven-county Twin Cities Metropolitan Area. The city is located approximately 9 miles east of Forest Lake and approximately 35 miles north and east of St. Paul, Minnesota. The City was incorporated on January 1, 2007 from the former New Scandia Township,the site of the first Swedish settlement in Minnesota. The historic village serves as the central service center of this rural community. Its scenic,rolling landscape is dotted with lakes,woodlands, farms and low density development. Scandia is bordered on the south by May Township and the City of Marine on St. Croix; on the north by Chisago Lake and Franconia Townships (Chisago County);on the west by the City of Forest Lake; and, on the east by the wild and scenic St. Croix River. The city is home to over 35 lakes, including Big Marine (the second-largest lake in Washington County.) Scandia also contains both public and private natural areas along the St. Croix River that have been identified as critical habitat in need of protection. The estimated population (2005) is 4,009 in 1,416 households. Scandia is considered as a "diversified rural"geographic planning area by the Metropolitan Council in its 2030 Regional Development Framework. A copy of the Metropolitan Council's revised Systems Statement for New Scandia Township dated November 10, 2005 is attached to this document. Request for Proposals, City of Scandia 5/8/2007 II. Project Description/ Scope Organizational Structure: The City will lead the comprehensive planning effort through a Comprehensive Plan Committee created specifically for this purpose (hereafter, "the Committee"). The Committee is chaired by the Mayor, and includes members of the City Council, the Planning Commission, a member of the Parks and Recreation Committee, and citizen representatives. The Committee will participate in selection of the consultant,but the City Council will make the final selection. Communications with the Council and the Committee will be coordinated through the City Administrator. Required Outcomes: • A plan supported by citizens, recommended by the Planning Commission and adopted by the City Council. • A plan that maintains green infrastructure and protects identified critical natural areas, open space and rural character • A plan that can provide the policy basis for city ordinances, regulations,practices and priorities, and guide private and public decision making • A plan that provides a simple framework for day to day decision making - public and private - and clearly states adopted principles and policies. • A plan consistent with requirements of Metropolitan Land Planning Act and other appropriate standards Methodology: In March 2007, the City received a small grant from the Embrace Open Space Campaign of the Trust for Public Land to develop a process for open space and land protection in the city. The city contracted with the Washington Conservation District to execute the project, the product of which was the attached document: "Putting the Pieces Together: Comprehensive Planning to Protect Open Space and Rural Character." The city intends to use the process laid out in this document as the basic framework for developing the updated comprehensive plan. The selected consultant will be expected to incorporate this process into the work plan. Plan Elements: Plan elements will include all of those required to meet the requirements of the Metropolitan Land Planning Act. The following information is provided in order to help proposers understand some of the local issues concerning each of these elements, and some questions that the city must resolve during development of the comprehensive plan: Overall Vision and Goals—how will the plan define"rural character" as it applies to the Scandia? What will be the process for arriving at the definition, and how will the public be involved? Once we agree what it is, how can it be protected and enhanced as the community changes? 2 Request for Proposals, City of Scandia 5/8/2007 Land Use Plan—some of the issues the city is interested in exploring are: • Growth management strategy—how has the strategy of the 1998 Plan worked to preserve and enhance the distinct, rural character of the community? What adjustments are needed? • Commercial/retail development—how much and what type of development is needed/ desired? Where should it be located? The current plan states that there will be no planning or zoning for additional commercial development outside the village center. The City Council has appointed a separate advisory committee to study these issues. • Aggregate resources—how can they be protected and used in a way that is compatible with community character? • Agriculture—how should agricultural land and agricultural land uses be preserved and protected? • Housing—since Scandia is outside the sewer service area, the Metropolitan Council has not identified a "need" for new affordable units in Scandia. However, are there needs that the community should be aware of and plan for? Transportation Plan—what changes can Scandia expect in the major highways serving the community? Are there new local road segments that we should be planning for to complete the local network? Water Resources • Sanitary sewer—what policies should guide cluster wastewater treatment systems? Will Washington County's program continue to meet the need for managing individual sewage treatment systems? • Surface water—how can the requirements for an updated local surface water plan be most efficiently met, given that the city is located in three watershed districts (Rice Creek, Comfort Lake/Forest Lake and Carnelian Marine)? How will planning for the "orphan area" (an unclaimed area recently added to the enlarged Carnelian Marine watershed district) affect the local water plan? • Water supply—even though Scandia does not have a municipal water system, how can we plan to protect the water supply and groundwater resources that all individual homeowners and businesses rely upon? What should be the policy for new developments with community wells? Parks and Open Space • The recent plan update provided basic inventory information and a conceptual framework for establishing a city park system, including search areas. However, it did not clearly articulate the land and facilities that would be needed in these search areas, the criteria for their selection, or define how the need for additional park land will be determined. • The plan update did not contain a future trails map that provides guidance for trail development. • The plan needs to provide guidance for open space preservation, with clear relationship to ecological resources and with sufficient documentation to satisfy the requirements of the Washington County Land and Water Legacy program. 3 Request for Proposals, City of Scandia 5/8/2007 • The plan needs to provide for protection of critical natural habitat, and identify how Scandia can partner with county, state and federal agencies in this effort. Implementation Program—the plan needs to provide the policy basis for updating the development code (zoning/ subdivision regulation) and other city ordinances and policies needed to implement the plan. The plan also needs to provide a basis for a five-year capital improvement program for city facilities and infrastructure. (The City Council recently appointed a Capital Improvements Committee.) III. Project Timeline: The project will begin as soon as practicable upon selection of the consultant and approval of a contract, and be completed on a schedule meeting the statutory deadline for update of local comprehensive plans (by the end of 2008.) The end date of the project may be negotiable but would be contingent upon the approval of an extension to the deadline from the Metropolitan Council. IV. Proposal Contents: Any firm wishing to be considered for providing the services described in this RFP shall submit the following information: • Description of the firm's general approach to the project. • Project timeline including public involvement in the plan update. • Description of the number of meetings with staff and the Comprehensive Plan Committee assumed in the proposal. • Description of the firm and the services provided, including the number of years in business and the number and type of employees available in the office proposed to provide the services. • Name and qualifications of the person who would be responsible for the management and administration of the project, including a resume describing their relevant experience. • Name and qualifications of other professional staff to be assigned to the project, with an organizational chart identifying all team members and their areas of responsibility. • An estimate of the amount of time each team member is expected to be assigned to the project. • Information on similar projects completed by the firm and the project manager, including references. Sample work products, such as excerpts of planning documents,may be included. • Disclosure of any potential conflicts of interest, including any work for private development firms that may work within the City of Scandia. • Fee proposal, including an overall cost estimate/budget for completing the project. Hourly rates for additional time should also be provided. 4 Request for Proposals, City of Scandia 5/8/2007 V. Timeline for Consideration of Proposals: Friday, May 18 RFP distributed Wednesday, June 20 (4:00 p.m.) Response due to City Monday, June 25 Selection committee to review proposals Week of July 9 through 13 Interviews Tuesday, July 17 City Council selects consultant Tuesday, August 7 or 21 Council approves contract VI. Criteria for Consultant Selection: The following factors will be used in evaluating the consultants'proposals and awarding of the contract: • Technical approach to plan preparation. • Understanding of the planning needs of a small, rural community. • Ability to adapt the general process that has already been developed by the community (see the attached, "Putting the Pieces together: Comprehensive Planning to Protect Open Space and Rural Character") to the project. • Experience and knowledge of developing similar plans by personnel who will be directly involved in the project. • Ability to complete the plan within the given time frame. • Ability to involve the public, partners and stakeholders in the planning process. • References • Fee proposal VII. Conditions/Limitations: The City expects to select a consulting firm from the proposals submitted, but reserves the right to reject any or all response to the RFP, to advertise for new responses, or to accept any response deemed to be in the best interest of the city. Any cost for responding to this RFP is the responsibility of the proposer. The city will not be responsible for any cost incurred prior to the execution of a final contract. The contract will reserve the right to dismiss the contractor for any reason with 30 days notice, and require documentation of current insurance coverage and limits, including professional liability insurance. All work products will be the property of the City of Scandia. All documents produced shall be provided on paper as well as electronic format that is editable by the City of Scandia(such as Microsoft Word, Excel) and in a format that can be distributed and used on the web (such as PDF.) Copies of all GIS files used to develop maps and data for the plan shall be the property of and provided to the city. All mapping, GIS, engineering, traffic, land use and natural resource data owned or available to the City will be made available to the consultant. 5 Request for Proposals, City of Scandia 5/8/2007 VIII. Instructions/Contact: Submit twenty (20) copies of the proposal not later than 4:00 p.m. on Wednesday, June 20, 2007 to: Anne Hurlburt City Administrator 14727 209th St. N. Scandia, MN 55073 Requests for additional information should be directed to Ms. Hurlburt at 651 433-2274 or via e- mail at a.hurlburt(cici.scandia.mn.us. Additional information about Scandia is available on the City's web site(www.ci.scandia.mn.us), including the full text and graphics of the 1998 Comprehensive Plan and the 2006 Comprehensive Parks,Trails, Open Space and Recreation Plan. Attachments: • "Putting the Pieces Together: Comprehensive Planning to Protect Open Space and Rural Character." • Metropolitan Systems Statement, New Scandia Township (November 30, 2005) 6 Meeting Date: 5/15/2007 Agenda Item: , C ) 1 City Council Agenda Report City of Scandia 14727 20911h St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Confirm appointment of Donnette Yehle as chair of the Capital Improvements Committee Deadline/ Timeline: N/A Background: • The Capital Improvements Committee held their first meeting on Thursday, May 10 and selected Donnette Yehle to be their chair. • Appointment of committee chairs should be confirmed by the City Council. Recommendation: The Council should either approve or reject the committee's recommendation Attachments/ • None Materials provided: • Contact(s): Prepared by: Anne Hurlburt, Administrator (cap imp committee chair) Page 1of1 05/11/07 Meeting Date: 5/15/2007 Agenda Item: D a ) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriff's office. • Deputy Chris Howard will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 4/01/07 to 4/30/07 Materials provided: • Contract ICR's report, 4/01/07 to 4/30/07 Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 05/10/07 autocitation_april_07 PF Citations by City Rpt QIJS Page 1 5/01/07 5:26: 59 Washington County Sheriff's office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 4/01/2007 To: 4/30/2007 SCANDIA offense Offense Location citation # Date Time 4/01/2007 1645 SCANDIA TR N/LOFTON SW369287 Statute 169 14 SPEED 70/55 4/02/2007 1158 OAKHILL RD/OAKHILL CT Sw370363 Statute 171 24 DAR 4/05/2007 1025 ST CROIX TR & SCANDIA SW370364 Statute 171 08 NO DL IN POSS 4/05/2007 1055 ST CROIX TR & 22700 BLK Sw370365 Statute 169 14 SPEED 76/55 4/06/2007 1140 ST CROIX TR & SCANDIA Sw370366 Statute 171 11 WRONG ADDRESS ON DL 30/DY 4/09/2007 1050 ST CROIX TR & SCANDIA TR 5w370367 Statute 171 08 NO DL IN POSS 4/11/2007 0530 SCANDIA TR & MANNING sw369679 Statute 171 08 NO DL IN POSS 4/12/2007 1431 OLINDA TR & 21390 BLK SW370368 Statute 169 686 1 NO SEATBELT 4/12/2007 1450 OLINDA TR & 21370 BLK sw370369 Statute 171 08 NO DL IN POSS 4/13/2007 1309 ST CROOX TR & 23700 BLK SW370370 Statute 169 14 SPEED 78/55 4/13/2007 1320 ST CROIX TR & 22900 BLK Sw370371 Statute 169 14 SPEED 77/55 4/13/2007 1359 ST CROIX TR & 22900 BLK SW370372 Statute 169 14 SPEED 77/55 4/14/2007 1345 MANNING TR N & PILAR RD Sw369799 Statute 169 14 SPEED 73/55 4/15/2007 0750 SCANDIA TR N & NOVAK AV N SW369800 Statute 169 14 SPEED 91/55 4/21/2007 2200 ST CROIX TR & PILAR SW358567 Statute 169 797 3 NO INSURANCE PF Citations by City Rpt QIJS Page 2 5/01/07 5:26: 59 Washington County Sheriff's office Page 1 autocitation_april_07 CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 4/01/2007 To: 4/30/2007 Offense offense Location citation # Date Time 4/23/2007 1020 MEADOWBROOK CIR SW370373 Statute 171 20 DAS 4/23/2007 1257 MANNING TR & SCANDIA Sw370374 Statute 176 05 INSTRUCTIONAL PERMIT VIOL 4/25/2007 0615 12000 BLK SCANDIA TR 5w365766 Statute 169 14 SPEED 69/55 4/25/2007 2354 HWY 95 & HWY 97 Sw369388 Statute 171 24 DAS Total for City: SCANDIA 19 END OF REPORT ** Page 2 contracticr_4_07 PRT CONTRACT ICR REPORT QI)S Page 1 5/01/07 5 :26: 59 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA For the Period 4/01/07 To 4/30/07 Date Time ICR # ID# Street Name Complaint 4/01/07 2:18:31 107009725 0136 LAMAR AV NOISE COMPLAINT 4/01/07 16: 52: 56 107009768 0111 SCANDIA TR TRAFFIC SPEED CITE SW369287 4/01/07 17:25:05 107009771 0111 OAKHILL RD FIRE 4/02/07 9:45:28 107009831 0156 240TH ST AUD BURG ALARM 4/02/07 12:47:06 107009868 0156 OAKHILL RD TRAFFIC-CITE SW370363 DAR/NO D 4/02/07 14:12:00 107009885 0127 OLD MARINE TR ANIMAL COMPLAINT 4/02/07 14:20:00 107009888 0139 SCANDIA TR DIRTBIKE COMPLAINT 4/02/07 14: 38:24 107009893 0132 LOFTON AV MEDICAL 4/02/07 15: 51:30 107009899 0127 LAKAMAGA TR ANIMAL CONCERN 4/02/07 16:22:39 107009901 0154 MANNING TR DIRT BIKES IN DITCH 4/03/07 4: 53:13 107009938 0119 OLINDA TR ALARM 4/03/07 9:06:21 107009954 0175 202ND ST DUMPING COMPLAINT REPORT 4/03/07 11:26:20 107009978 0156 SCANDIA TR TRAFFIC-WARRANT ARREST 4/04/07 9: 31:20 107010101 0156 OLINDA TR LOOSE DOGS 4/04/07 10:25:14 107010108 0156 ST CROIX TR DIRECTED PATROL SPEED/25 MINUT 4/04/07 18:15:52 107010154 0154 LOFTON AV LOOSE DOG 4/05/07 10:33: 59 107010214 0156 ST CROIX TR TRAFFIC-CITE SW370364 NO DL IN 4/05/07 11:02:12 107010220 0156 ST CROIX TR TRAFFIC-CITE SW370365 SPEED 76 4/05/07 11:06:47 107010221 0156 ST CROIX TR DIRECTED PATROL SPEED/40 MIN/3 4/05/07 11:11:06 107010225 0156 LOFTON AV **EXTRA PATROL**** 4/05/07 12 :12:03 107010244 0156 OREN RD 911 MISDIAL 4/05/07 17: 52:41 107010277 0194 MANNING TR GAS DRIVE OFF 4/06/07 3:22:22 107010306 0190 ST CROIX TR TRAFFIC HAZARD 4/06/07 11:45:10 107010329 0156 ST CROIX TR TRAFFIC-CITE SW370366 WRONG AD 4/07/07 20:19:22 107010448 0111 OXBORO AV MEDICAL 4/08/07 11:19:12 107010506 0110 216TH ST CUSTODY ISSUE 4/08/07 16:13:11 107010519 0195 216TH ST CUSTODY ISSUES SEE 110'S 4/09/07 0: 59:07 107010543 0136 MANNING TR SUSPICIOUS MV 4/09/07 4:43:47 107010547 0136 MAXWILL AV MEDICAL 4/09/07 7:27:16 107010552 0175 OLDFIELD AV VEH LOCKOUT 4/09/07 10: 36:27 107010582 0156 ST CROIX TR DIRECTED PATROL SPEED/25 MINUT 4/09/07 10: 56: 39 107010591 0156 ST CROIX TR TRAFFIC-CITE SW370367 NO DL IN 4/11/07 14:13:46 107010834 0156 SCANDIA TR TRAFFIC-WARRANT ARREST 4/11/07 20:30: 59 107010861 0184 185TH ST CUSTODY ISSUES 4/11/07 20: 34:23 107010862 0184 197TH ST 911 OPEN LINE 4/11/07 21: 51:38 107010869 0184 QUINNELL AV MEDICAL 4/12/07 14:09: 59 107010955 0156 SCANDIA TR DIRECYED PATROL SPEED/20 MINUT 4/12/07 14:37: 56 107010961 0156 OLINDA TR TRAFFIC-CITE SW370368 NO SEATB 4/12/07 14:49:07 107010963 0156 OLINDA TR DIRECTED PATROL SPEED/30 MINUT 4/12/07 15:03:41 107010964 0156 OLINDA TR TRAFFIC-CITE SW370369 NO DL IN 4/12/07 15:46:05 107010969 0156 LOFTON AV ANIMAL COMPLAINT 4/13/07 8:09: 30 107011022 0175 OLINDA TR VEH LOCKOUT 4/13/07 10:33:00 107011038 0156 MANNING TR TRAFFIC-WARRANT BAIL POSTED 4/13/07 13:14:40 107011055 0156 ST CROIX TR TRAFFIC-CITE SW370370 SPEED 78 4/13/07 13 :21: 57 107011056 0156 ST CROIX TR DIRECTED PATROL SPEED LASER/1 4/13/07 13: 30:03 107011059 0156 ST CROIX TR TRAFFIC-CITE SW370371 SPEED 77 4/13/07 14:02:11 107011061 0156 ST CROIX TR TRAFFIC-CITE SW370372 SPEED 77 4/13/07 14: 52:31 107011068 0156 OLINDA TR DIRECTED PATROL SPEED/20 MINUT 4/13/07 15 :43:23 107011076 0156 OAKHILL CT 911 CALL 4/14/07 8:47:24 107011135 0112 MANNING TR BURGLARY 4/14/07 12:29:35 107011149 0100 PENFIELD AV FOUND DOG/INFORMATION ONLY 4/14/07 13 : 53:45 107011156 0112 MANNING TR CITE#369799-SPEED 73/55 MPH PRT CONTRACT ICR REPORT QIJS Page 2 5/01/07 5:26: 59 Page 1 contracticr_4_07 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA For the Period 4/01/07 To 4/30/07 Date Time ICR # ID# Street Name Complaint 4/14/07 14:01:51 107011157 0112 220TH ST VANDALISM REPORT 4/14/07 20:42:01 107011191 0165 OBRIEN TR PUBLIC ASSIST 4/14/07 22:18:29 107011198 0165 PARRISH RD SUSP VEHICLE 4/15/07 7:56:35 107011218 0112 SCANDIA TR CITE#SW369800-SPEED 91/55 4/15/07 8:23:03 107011219 0112 197TH ST 911 HANG UP 4/15/07 12:07:35 107011237 0112 OGILIVIE AV AUD ALARM 4/15/07 14:06:41 107011250 0112 OAKHILL RD MEDICAL 4/15/07 16:44:40 107011260 0195 OAKGREEN AV VERBAL DOMESTIC 4/16/07 12:45:09 107011334 0110 HWY 97 LOOSE DOG 4/16/07 17:49:09 107011368 0111 MEADOWBROOK AV DOG ATTACK 4/17/07 8:44:48 107011423 0175 MAYBERRY TR LOST CAT INFORMATION 4-21 CA 4/17/07 12:25:02 107011438 OAKHILL RD CIVIL PROCESS CASE 4/17/07 15:20:35 107011484 KIRK CT CIVIL PROCESS CASE 4/17/07 18:13:28 107011504 0156 ST CROIX TR SUSPICIOUS MALE 4/17/07 19:29:41 107011512 0156 209TH ST CITY COUNCIL MEETING 4/18/07 15:30:33 107011637 0156 OLINDA TR DIRECTED PATROL SPEED/25 MINUT 4/18/07 16:17:21 107011644 0156 LOFTON AV TRESPASSING 4/18/07 16:17:35 107011645 LOFTON AV RECEIPT# 070000454 4/18/07 16:19: 56 107011646 LOFTON AV RECEIPT# 070000455 4/18/07 16:24: 50 107011647 0156 191ST ST DISPATCH DEER 4/19/07 15:40:24 107011789 0156 OLD MARINE TR CHECK THE AREA 4/19/07 16:55:25 107011799 0165 188TH ST SOLICTOR 4/19/07 17:31:14 107011806 0165 HWY 97 DIR/PATROL-LOUD EXHAUST, 45 MI 4/19/07 22:09:37 107011822 0127 LAYTON AV DOMESTIC 4/20/07 8:06:41 107011856 0175 LAMAR AV SUSP VEH 4/20/07 11:46: 53 107011912 0175 QUINNELL AV ALARM 4/20/07 12:00:20 107011920 0100 NOLAN AV ALARM **CANCELLED PR 4/20/07 14: 59:37 107011939 0127 MAYBERRY TR HUNTING COMPLAINT 4/20/07 17:43:47 107011966 0127 SCANDIA TR DK DRIVER 4/21/07 1:15:26 107012005 0136 MAYBERRY TR MEDICAL/ACCIDENT 4/21/07 16:02:24 107012056 0195 188TH ST FIRE 4/21/07 20:04:56 107012078 0100 OLINDA TR IDENTITIY THEFT REPORT 4/22/07 1:08:46 107012103 0149 OLINDA TR VEHICLE LOCKOUT 4/22/07 13:21:07 107012140 0112 MANNING TR FOUND WALLET 4/22/07 15:32:01 107012149 0159 LANGLY AV VANDALISM REPORT 4/22/07 16:47:04 107012156 0159 OAKHILL CT GUNSHOTS HEARD 4/22/07 21:02:10 107012166 0159 OBRIEN TR BOAT ACCIDENT 4/23/07 7:49:02 107012187 0112 OAKHILL CT BREAK-IN TO VEH REPORT 4/23/07 8:15:58 107012189 0112 PENROSE AV MEDICAL 4/23/07 9: 53:18 107012216 0100 PERKINS AV ALARM *CANCEL PC GIVEN CA 4/23/07 10:42:28 107012229 0156 MEADOWBROOK CIR TRAFFIC ARREST WARRANTS X 2 AN 4/23/07 11:02:20 107012232 0100 240TH ST DOMESTIC REPORT 4/23/07 12:51:32 107012247 0156 PENFIELD AV TRESPASSING COMPLAINT 4/23/07 13:15:40 107012251 0156 MANNING TR TRAFFIC-CITE SW370374 INST PER 4/23/07 15: 59:08 107012260 0156 SCANDIA TR MEDICAL 4/23/07 22:41:27 107012290 0100 OBRIEN TR AOA-CHECK AREA **CANCEL B4 4/23/07 22: 50:05 107012291 0195 MANNING TR 4/24/07 1:15:04 107012293 0100 MANNING TR OPEN DOOR/ALARM 4/24/07 10:34:09 107012330 0190 SCANDIA TR DRIVING CONCERN 4/25/07 6:16:36 107012403 0118 SCANDIA TR TRAFFIC:SPEED 69/55 4/25/07 9: 52:08 107012427 0175 KIRBY AV MISSING MALE 4/25/07 17:16:17 107403817 LAMAR AV PAPER SERVICE PRT CONTRACT ICR REPORT QIJS Page 3 5/01/07 5:26: 59 Washington County Sheriff's Office CONTRACT ICR's Page 2 contracticr_4_07 Contract Report for SCANDIA For the Period 4/01/07 To 4/30/07 Date Time ICR # ID# Street Name Complaint 4/25/07 19:39:34 107012495 0111 OZARK CT ALARM 4/26/07 0:25:17 107012511 0136 ST CROIX TR WRNT ARREST/DAS/NO POI/FT TRNS 4/26/07 5 :46:41 107012520 0136 HWY 97 WB ROAD HAZARD 4/26/07 14:49:08 107012618 0100 218TH ST OFFICERS INFO 4/26/07 16:33:19 107012631 0100 ST CROIX TR AOA **CANCELLED PRIOR TO DISPA 4/27/07 13:34:45 107012724 0156 SCANDIA TR TRAFFIC-CITE SW370375 DAS 4/27/07 15:44:02 107012739 0156 MANNING TR CIVIL ISSUE 4/27/07 23:27:37 107012791 0190 POMROY AV ALARM 4/27/07 23:27:37 107106029 POMROY AV VOID/ICR NOT IN CG 4/28/07 0:44:43 107012796 0190 ST CROIX TR CUSTODY/PROPERTY RETRIVAL ?'S 4/28/07 8: 52:26 107012817 0175 MAYBERRY TR 911 HANG-UP 4/28/07 18:08:02 107012855 0127 OLINDA TR GRASS FIRE 4/28/07 21:21:48 107012875 0127 SCANDIA TR CHECK THE WELFARE 4/29/07 0:06:26 107012890 0145 LAMAR AV NOISE COMPLAINT 4/29/07 1:39:16 107012896 0145 220TH ST SUSP ACTIVITY 4/29/07 13 :46:06 107012924 0112 MANNING TR CITE#SW369786-DAS 4/30/07 9:29:03 107012985 0100 OLINDA TR OFFICERS INFO 4/30/07 14:16:56 107013070 0112 MAYBERRY TR ALARM 4/30/07 18:29:00 107013084 0195 MANNING TR LOOSE CALF 4/30/07 19: 50: 59 107013086 0195 LITTLE GOOSE LA VEH LOCKOUT 4/30/07 23:54:20 107013098 0190 OLINDA TR INSURANCE REQUEST FORM Total ICRs Processed: 125 ** END OF REPORT ** Page 3 Meeting Date: 5/15/2007 Agenda Item: c) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Receive update on projects from City Engineer Tom Peterson. Deadline/ Timeline: N/A Background: • The City Engineer has provided the attached update of both private development projects and city projects within Scandia. • Mr. Peterson will be at the Council meeting to present his report and answer questions. Recommendation: I recommend that the Council receive the report. Attachments/ • Engineering Update, May 2007 Materials provided: Contact(s): Tom Peterson, Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (eng update) Page 1 of 1 05/10/07 City of Scandia ENGINEERING UPDATE May 2007 Private Developments: Our role includes review of plans for compliance with City standards, and periodic inspection during construction. 1. Wyldewood Acres (file 568-03115). Steve May developer • Erosion by pond has been repaired • Letter of Credit-Construction and Landscaping: 0. One-year warranty for streets and utilities expired 10/26/06. • Still some landscaping to be done by developer. 2. Nature's Walk (file 568-04121) Avalon Homes developer • Bituminous wear course on all streets was paved by North Valley in June 2006. • Gravel shoulders were installed by Dresel Contracting in July 2006. • Letter of Credit: On 10/4/05, amount was reduced to $44,000 for streets and $7,500 for landscaping. • Erosion control issues have been resolved. 3. Wild Bush Acres (file 568-04123) Mark Woolston developer • Bituminous wear course still needs to be placed. • Erosion control measures were installed late in 2006 and grass is growing. • Letter of Credit: On 1/4/06, amount was reduced to $174,709 for streets . The landscaping amount is $9,000. 4. Serenity (file 568-05127) Diamond Homes • Project is dead. Property was sold. 5. The Sanctuary (file 568-04000) Brian Iverson developer • Bituminous wear course still needs to be placed. • Letter of Credit: On 10/4/05, amount was reduced to $9,375 for streets and $3,000 for landscaping. • Erosion control issues include street sweeping and some seeding. 6. Emerald Acres (file 568-06128) Scandia Development, LLC • Project is dead. Nothing expected in 2007. 568gen\Engineering Updates 1 7. German Lake Estates (file 568-05125) • Proposed Willowbrook Community Church site. 8. Manning Overlook(file 568-03000) Greg Radefeldt developer • Project was originally constructed in 2003. • Erosion problems have persisted over the years due to steep grades, repairs were done in 2006. 9. Tii Gavo (file 568-06131) Superior Lake Development • Part of the road was built late in 2006. • Waiting for Landscape Plan from developer. 10. Hillshade Farm (file 568-gen) Bergman • Constructed in 2004. Paved in 2005 • Letter of Credit as of October, 2004: $34,500 Streets and $6,000 for Landscaping. 11. German Lake Vistas (file 568-06131) • Variance was denied by PC on 5/1/07. 12. White Rock Ranch (file 568-gen) Mark Youngdahl • Preliminary Plat review stage City Projects: Our role is to design, bid, stake and inspect these projects. 1. Olson-Sandgren- Hawkinson Storm Sewer Improvements (file 568-05126) • Pond excavation was done in February, 2007. • Only work remaining is berm shaping and restoration. 2. 2007 Street Paving • Dresel Contracting started on May 1. Installing silt fences, grading and widening streets, culvert work, etc. 3. 2007 Road Striping(file 568-06000) • Washington County will be striping Oakhill, 228th, 230th, Pomroy, Oxboro, Old Marine and 202"d Street in July, 2007. Approx cost $18,000. 4. 2007 Road Crack Sealing • Recommend several streets (mainly north of Hwy 97) be crack sealed in 2007- Meadowbrook, 238th, Morgan, Nolan, 230`h, 236th, 237`h, Oldfield, Oren, 240t-east of Olinda, Pickett, Penfield, Parish, 215th,Novak, Wyldewood Acres, Oland. Total estimated cost $15,000- $20,000. John Morrison will review the streets first. 568gen\Engineering Updates 2 5. Perkins berm • Roger Rydeen is scheduled to do this work soon, for $1500. 6. Lilleskogen Park • Bonestroo will delineate the wetland in May for $1500. 7. Novak Avenue drainage problem • Drainage issue on east side of road and turnaround on west. Trying to resolve both at the same time. 568gen\Engineering Updates 3 g City of Scandia f V I S E D ENGINEERING UPDATE May 2007 Private Developments: Our role includes review of plans for compliance with City standards, and periodic inspection during construction. 1. Wyldewood Acres (file 568-03115). Steve May developer • Erosion by pond has been repaired • Letter of Credit-Construction and Landscaping: 0. One-year warranty for streets and utilities expired 10/26/06. • Still some landscaping to be done by developer. 2. Nature's Walk (file 568-04121) Avalon Homes developer • Bituminous wear course on all streets was paved by North Valley in June 2006. • Gravel shoulders were installed by Dresel Contracting in July 2006. • Letter of Credit: $7,500 for landscaping. • Erosion control issues have been resolved. 3. Wild Bush Acres (file 568-04123)Mark Woolston developer • Bituminous wear course still needs to be placed. • Erosion control measures were installed late in 2006 and grass is growing. • Letter of Credit: $98,420 for streets . Landscaping is$7,000. 4. Serenity (file 568-05127) Diamond Homes • Project is dead. Property was sold. 5. The Sanctuary (file 568-04000) Brian Iverson developer • Bituminous wear course still needs to be placed. • Letter of Credit: On 10/4/05, amount was reduced to $9,375 for streets and $3,000 for landscaping. • Erosion control issues include street sweeping and some seeding. 6. Emerald Acres (file 568-06128) Scandia Development, LLC • Project is dead. Nothing expected in 2007. 7. German Lake Estates (file 568-05125) • Proposed Willowbrook Community Church site. 568gen\Engineering Updates 1 8. Manning Overlook (file 568-03000) Greg Radefeldt developer • Project was originally constructed in 2003. • Erosion problems have persisted over the years due to steep grades, repairs were done in 2006. 9. Tii Gavo (file 568-06131) Superior Lake Development • Part of the road was built late in 2006. • Waiting for Landscape Plan from developer. 10. German Lake Vistas (file 568-06131) • Variance was denied by PC on 5/1/07. 11. White Rock Ranch (file 568-gen) Mark Youngdahl • Preliminary Plat review stage City Projects: Our role is to design,bid, stake and inspect these projects. 1. Olson-Sandgren-Hawkinson Storm Sewer Improvements (file 568-05126) • Pond excavation was done in February, 2007. • Only work remaining is berm shaping and restoration. 2. 2007 Street Paving • Dresel Contracting started on May 1. Installing silt fences, grading and widening streets, culvert work, etc. 3. 2007 Road Striping (file 568-06000) • Washington County will be striping Oakhill, 228th, 230th, Pomroy, Oxboro, Old Marine and 202"d Street in July, 2007. Approx cost $18,000. 4. 2007 Road Crack Sealing • Recommend several streets (mainly north of Hwy 97)be crack sealed in 2007- Meadowbrook, 238th,Morgan, Nolan, 230th, 236th, 237th,Oldfield, Oren, 240th-east of Olinda, Pickett, Penfield, Parish, 215th, Novak, Wyldewood Acres, Oland. Total estimated cost$15,000-$20,000. John Morrison will review the streets first. 5. Perkins berm • Roger Rydeen is scheduled to do this work soon, for $1500. 6. Lilleskogen Park • Bonestroo will delineate the wetland in May for$1500. 568gen\Engineering Updates 2 7. Novak Avenue drainage problem • Drainage issue on east side of road and turnaround on west. Trying to resolve both at the same time. 8. Lofton Court drainage problem • Drainage issue at 23259 Lofton Ct.-water sheets across road into private property. Survey shots were taken, as directed by the council. Bonestroo is reviewing the information. Roger Rydeen has looked at the problem and will contact me about a cost to excavate a shallow swale behind the curb. 568gen\Engineering Updates 3 Meeting Date: 5/15/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Receive update on the Lofton Court drainage issue. Deadline/ Timeline: N/A Background: • At the April 17 meeting, the Council discussed a drainage problem on Lofton Court. Resident Cal Floerke, 23259 Lofton Court, reported a flooded basement during the spring thaw. The City Engineer was asked to further investigate. • The engineer has completed a survey and has a proposal to solve the water problem. He digging a shallow trench on the back side of the curb to direct water down the road and away from the Floerke's property. • Mr. Peterson will be at the Council meeting to present his report and answer questions. Recommendation: I recommend that the Council receive the report, and authorize the Engineer to proceed with obtaining a quote and ordering the work to correct the drainage problem. Attachments/ • None Materials provided: Contact(s): Tom Peterson, Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (lofton court) Page 1 of 1 05/10/07 Meeting Date: 5/15/2007 Agenda Item: Y, �-) /) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Appoint Donna Thordson to the part-time Office Assistant position, starting on May 21, 2007 at the pay rate of$11.75 per hour. Deadline/ Timeline: N/A Background: • Sixteen applications were received for the position. Six applicants were interviewed by the Administrator Hurlburt and Deputy Clerk Eklund. • The position has been offered to Donna Thordson contingent on the Council's approval. Ms. Thordson has extensive office experience, having been a long-term employee of Macalester College in several responsible support positions. She will be a great addition to our staff. • Her work hours will initially be four days per week, Monday through Thursday, from 9:00 a.m. to Noon or 1:00 p.m., for approximately 15 hours per week. This will vary in order to provide office coverage and coordinate with other staff schedules. Recommendation: I recommend that the Council make the appointment. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (office assistant) Page 1 of 1 05/10/07 Meeting Date: 5/15/2007 Agenda Item: , , ) L) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Review proposed schedule for drafting the 2008 budget, and set meeting dates. Deadline/ Timeline: N/A Background: • In January, the Council reviewed a draft timeline for preparation of the 2008 city budget. • The timeline calls for staff to draft budgets in June, with the City Council meeting in July and August to review the draft budget prior to setting the proposed maximum tax levy by the September 15, 2007 deadline. It would be helpful to set a more detailed schedule for this part of the process, including meeting dates, at this time. • The Capital Improvement Committee has begun its work and will meet to review a preliminary list of projects & draft capital improvement plan on July 12. Recommendations that come out of this meeting can be incorporated into the draft budget to be presented to the Council. Recommendation: I recommend that the Council set at least two dates for budget work sessions in August. Depending upon what is accomplished at the first meeting, it may be possible to cancel or reschedule the second meeting,but reserving the dates now will ensure enough time is available. If the budget discussions take longer than expected, an additional session could be added following the September 4 Council meeting and still allow for adopting the preliminary budget and levy by the September 15 deadline. The following schedule is suggested, and noted on the calendar, attached: • June 6—budget worksheets sent to departments • June 29--budget proposals due to Administrator& Treasurer Page 1 of 2 05/11/07 • August 3—draft budgets sent to City Council • August 14—first Council budget workshop • August 28—second Council budget workshop • September 4—adopt preliminary budget & levy(regular meeting) • September 11—special meeting if needed Attachments/ • Budget Timeline(dated January 25, 2007) Materials provided: • Calendar for June, July, August and September Contact(s): Prepared by: Anne Hurlburt, Administrator (2008 budget schedule) Page 2 of 2 05/11/07 City of Scandia, Minnesota 2008 Budget Calendar Draft, January 25, 2007 Tentative Dates Action April/May Capital Improvements Committee meets June Staff drafts preliminary budget Gather input from advisory committee(s) July/August City Council budget workshop(s) begin Tuesday, August 21 Last regular Council meeting prior to deadline for adopting proposed budget by resolution, and certifying proposed levy to county auditor; set dates for Truth in Taxation hearings (special meeting may be required) September 15 Last date to certify proposed (maximum)tax levy to county auditor October Include information on proposed budget in City Newsletter Thursday, November 29 Publication of Notice for Truth in Taxation Hearing (2 to 6 business days prior to hearing) Monday, December 3 Truth in Taxation hearing (special meeting); announce date of final levy hearing (dates have not been established; likely date based on 2006 calendar) Monday, December 10 Truth in Taxation continuation hearing (special meeting) (5 to 14 days after initial hearing date) Tuesday, December 18 Budget hearing/adopt final property tax levy and 2008 budget (regular Council meeting) December 28 Last date to certify final tax levy to county auditor January, 2008 Publish summary budget in legal newspaper 2 OD cP Prop°fel /3 /,1 9 071- (_' /t"I/7 I a,' June 2007 Sunday 1 Monday ---1 Tuesday Wednesday Thursday Friday Saturday 1 2 ! 3 4 5 ci9 7 .. 8 9 Wart,Sheh 7.06 Too (owl('i 470 Park Rec.- • -?.•3o e'en fo'rj 'Clp.p+S• Lolv,k%, !„ IC it 12 13 14 15 16 Comp Plo n 17 18 19 20 ! 21 22 23 1 , 7.00 Council ! . 24 25 26 27 28 !292(ActS 4)3° PrATIrik• 7:00 affir Pion i LAIC Cortiee7M)Ice , e! oonne we, , . July 2007 Sunday 7 elonday L Tuesday Wednesday ! Thursday Friday Saturday 2 3 4 5 i 6 7 2..00 p04:...., teec„, 8 9 10 ii ' 12 13 14 70 0 90 Gooncii 7;30 comp ei4n 73O Pienni,j ge-ini/ -rk 1.p,a ve wertiz 15 16 17 18 19 20 21 '7 '00 lamed — 22 23 24 25 26 ! 27 28 '100 ! ILon," Piot; \i ! w• 29 30 31 I . V i L August 2007 Sunda' _ _ Monday 4Tuesday Wednesday nwRday .,.., I 2 Mall fir*f+ b.dj eats 40LoVIAu'1 x� 5 6 7 8— 9 10 — 11 p r 7:Co CduvUd% d0 7:00. PG k i RAC 7:30 Playrf . 'C h;.4rr.�t,�� (xtx 12 13 14 15 16 17 -- — 18 — wkt co,nP Oa WorF-Shops 19 20 21 22 i 1 23 24 25 7;00 1.hl COvoiG/ 14 ,, 's 26 27 C:28 cwitortotod, v1- i 29 30 a�...<�""'... 0. ),pU 2_ .r'- f()nip Oa n September 2007 _._ Sunday I Monday Twftlay Wednesday Thursday Rldoy I Saturday 1 2 3 4 hrf442- 5 6 7 8 sidO�� l�a 7-0o LCUIC 1 7':0 49an` 4112e, 9 10 11 4eter...eat. 1213 14 15 .�-'00 ` N� � 30pldwt»��2M/, 9'UD c�� r17"i_,�(lrt.�l1 �lQ/,�2' l l�.C/sCA.r✓ ii};�rUlFG61�tw %[./�1.A- 16 17 19 20 21 22 23 24 25 26 27 28 29 _ =O 0 30 — — Meeting Date: 5/15/2007 Agenda Item: 4` City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Discuss space needs for sheriffs deputy. Deadline/ Timeline: Resolution of the office space issue is needed before the start date of a new city position(July?) Background: • The Community Center office space now shared by the sheriffs deputy and contract building official will be needed for the soon-to-be-hired, full-time Building Official/Code Enforcement Official. Shared use of the space will no longer be possible. • The Washington County Sheriffs Dept. has also indicated that they are interested in stationing a squad car in Scandia,which will benefit the city by decreasing travel time and increasing the deputy's availability. An enclosed, heated parking space would be needed due to the sensitivity of equipment in the car. • Mayor Seefeldt and Councilmember Harnetty met with the Fire Dept. officers to discuss the possibility of housing the deputy at the Fire Hall. It appears that sufficient office space can be made available, at least on a short-term basis, for the small area needed for the deputy's desk and computer. The new Capital Improvements Committee will need to discuss a longer-term solution to city office space needs. • There are concerns about whether space is available for the squad car; however, there may be another option (the public works garage) for the car. There is time to further examine this issue before fall. Recommendation: I recommend that the Council discuss this issue. An appropriate next step would be to direct the Administrator and Fire Department to work together with the Sheriffs office to move the deputy's office to the Fire Hall as soon as practical. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff office) Page 1 of 1 05/10/07 Meeting Date: 5/15/2007 Agenda Item: f _e) y) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discuss 2007 road repairs and give direction to staff Deadline/ Timeline: N/A Background: • The Maintenance Supervisor and City Engineer are in the process of identifying needs for road repairs (crack sealing, patching, etc.) for this year. • No written report was available at the time of printing the agenda; however, staff may have some information for you at the Council meeting. • Staff has received comments and requests for repairs on particular streets (such as Oakhill Court) that were not on staffs list. There may be others that the Council is aware of that you may wish to include in the repair plan. • Depending on the particular repair needed, it may be advantageous to add some work to the paving project currently underway; for others, separate bids/quotes might be appropriate. Once staff has some direction on projects we can proceed accordingly. Recommendation: I recommend that the Council discuss the needs for road repairs and give direction to staff as you desire. After your discussion, staff can come back to you at a future meeting with any additional actions necessary, along with cost estimates and budget information. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (2007 road repairs) Page 1 of 1 05/11/07 Meeting Date: 5/15/2007 Agenda Item: Q City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Discuss possible nomination(s) for the Board of Managers, Carnelian- Marine-St. Croix Watershed District. Deadline/ Timeline: Nominations are due to Washington County by May 18, 2007. Background: • The Board of Water and Soil Resources has approved the enlargement of the Carnelian Marine Watershed District, the increase in the number of managers (from 5 to 7), and the name change to "Carnelian-Marine-St. Croix Watershed District." • Washington County has requested nominations for appointment to the board of managers for the new District. • Some concerns have been raised about representation on the new board. A letter to the County from May Township Board Chairman Bill Voedisch, describing these concerns, is attached. • Scandia could choose to support nominations already submitted, or submit other nominees for consideration. • Randy Ferrin was Scandia's most recent appointee to the Marine WMO. He has been contacted and asked to indicate whether or not he is interested in serving on the new board, but has not yet responded. Recommendation: I recommend that the Council discuss possible nominations. Attachments/ • Letter dated May 10, 2007 from Bill Voedisch Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (CMSC WSD nominations) Page 1 of 1 05/10/07 May 10, 2007 Patricia Raddatz Office of Administration Washington County Government Center 14949 62nd Street No. PO Box 6 Stillwater, MN 55082-0006 Re: Expanded Watershed; Nominees Dear Patricia, Under separate email I have expressed concerns about a nomination process that fills the current CarMarWD board back to 5 (adding 2), leaving only 2 seats available for new managers to cover the equally large and diverse area of the Marine WMO plus the "unclaimed" area. This letter of nominees from May Township, if followed at least in principal if not to the person, will correct the problem of unfair representation created by the "2 and then 2 more" approach implied by the April 16`i' letter inviting the various municipalities to submit nominations. To be consistent with the goals of the"merger task force", managers should be selected in a"1 and then 3 more"manner. To fill one seat on the existing CarMarWD we nominate John Bower, current manager and president of the WD, whose term has expired. (Even though there would be an open seat for a short period of time, the watershed district is fully capable of operating with a four member board over the short term, perhaps for only 1 meeting.) To add three new managers to the expanded watershed district, we nominate the following people: Jim Shaver, current president of the Marine WMO. Jim lives in Marine. Rick Markwardt, current WMO manager who has also served on May Township's Planning Commission and is a past-president of the Square Lake Association. Doug Pratt who resides in the "unclaimed" area of Scandia and who has represented Scandia on the Marine WMO. (Professor Emeritus, Plant Biology, U of M.) The merger of CarMarWD with the Marine WMO and the "unclaimed area" adds lands and waters to the east of the existing WD, essentially doubling its size. This slate of nominees keeps 4 of 5 CarMarWD managers and 2 of 4 WMO managers. It adds three managers from the east side of the expanded WD, well disbursed north to south, giving a fair distribution across the total hydrologic area. It was with no small effort that, at a "grass roots" level of CarMarWD and Marine WMO managers, plus LGU representatives, the "merger task force" arrived at a manager representation agreement of 4-2-1, that is, 4 managers from the existing CarMarWD area, 2 managers from the existing Marine WMO area, and 1 manager from the"unclaimed" area. The combination of the WD name change plus the 4-2-1 manager distribution were key points in making the merger not look like CarMarWD was essentially annexing the WMO and "unclaimed" area. This then led to the four WMO municipalities passing two provisional resolutions to dissolve the WMO, conditioned on the WMO's lands being combined with CarMarWD in a manner that is "acceptable" to the parties. Indeed, had the merger task force not reached these agreements, the County would not have a merger petition and process in front of it as it does now. Obviously other names will be submitted, and it will be up to the Commissioners to make the final decision. May Township has worked well with the above individuals and we believe they are qualified candidates for the County's consideration. We sincerely hope however, that the Commissioners will respect the merger process and follow the 4-2-1 goal of the task force, even if one or more of the above nominees are not selected. Most cordially, On behalf of May Township Bill Voedisch, Board Chairman Cc: Cindy Weckwerth, Washington County Dept. of Health and Environment Meeting Date: 5/15/2007 Agenda Item: I b) City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Program Agreement with the Girl Scout Council of the St. Croix Valley(GSCSCV) for summer recreation programs to be held at Camp Lakamaga. Deadline/ Timeline: Programs begin June 10, 2007. Background: • The agreement sets forth the responsibilities of the City and the SCSCV for various summer recreation programs to be held at Camp Lakamaga, the Girl Scout Camp located on Big Marine Lake. • Program revenues will be shared between the city(60%) and the GSCSCV (40%.) There will be no obligation to either party if programs need to be cancelled due to lack of registrations. • The agreement has been reviewed by the City Attorney, and incorporates language recommended by LMCIT loss control attorneys regarding data privacy, liability and insurance. Recommendation: I recommend that the Council approve the agreement and authorize the Mayor to sign on behalf of the City. Attachments/ • Program Agreement Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (GSCSCV agreement) Page 1 of 1 05/11/07 Program Agreement City of Scandia, MN and Girl Scout Council of St. Croix Valley A. Parties This agreement is made and entered into by the City of Scandia(hereinafter referred to as "City") and the Girl Scout Council of St. Croix Valley(hereinafter referred to as "GSCSCV.") B. Purpose The purpose of this agreement is to set forth the terms and responsibilities of the parties, who wish to provide certain recreation activities to the community at Camp Lakamaga under the auspices of the city's park and recreation program during the summer of 2007. The programs will begin June 10, 2007 and end August 22, 2007 and will be as described in the attachment to this agreement (Exhibit "A") C. Responsibilities of Parties With respect to operation of the programs, the parties will have responsibilities as follows: GSCSCV will: 1. Provide trained and/or certified staff to lead all specialized activities including the following: swimming, boating, fishing, adventure course, archery, biking, arts and crafts, fishing, and family weekend programming. 2. Assist in meeting and greeting participants at Lakamaga and answering parent questions. 3. Provide basic first aid/emergency care and/or contact 911 in emergencies as needed; will have a first aid and CPR-certified staff member on duty at all times. 4. Provide lifeguard on duty with current certification for all swimming activities. 5. Provide lifeguard or small craft safety certified staff on duty for all boating activities. 6. Communicate with City staff regarding any behavior or discipline issues. City will: 1. Print and distribute brochures/program information and promote programs. 2. Register all participants including obtaining release and waiver as shown in Exhibit "B" to this agreement. 3. Update Lakamaga staff on a weekly basis on number registered for programs. 4. Obtain a health history and permission to treat from all participants as well as emergency contact information and provide it on site to Lakamaga staff 5. Provide adult staff members to assist with leading programs. The total number of staff members shall be sufficient to meet Lakamaga staffing guidelines: 1:8 for 6— 8 yr old participants and 1:10 for 9 — 14 year old participants. 6. Provide evaluation forms to all participants and share written results with Lakamaga staff 1 7. Communicate with parents in the event of program changes or if behavior or discipline issues arise during the course of the programs. D. Sharing of Program Revenue In consideration of this agreement, the City shall pay to the GSCSCV forty percent (40%) of registration fees for all programs covered by this agreement. Payments are due within 30 days of the start date of each program. E. Data Privacy Data collected, created, received, maintained, or disseminated for used for any purpose in the course of the City's performance of this agreement is governed by the Minnesota Government Data Practice s Act, Minnesota Statutes, Chapter 13 ("Act"), or any other applicable state statutes and state rules adopted to implement the Act, as well a state statutes and federal regulations on data privacy. All data created, collected, received, stored, used, maintained, or disseminated by the GSCSCV in performing its obligations under this agreement is subject to the requirements of the Act and the GSCSCV agrees to comply with the requirements of the Act as if it were a government entity. F. Liability and Insurance GSCSCV's obligation to make its facility available and operate the programs will be relieved if anything outside of its control prevents the facility from being available at the date and time scheduled for the event. This includes such occurrences as natural disaster, fire, destruction, war, governmental order and quarantine or other forces or events outside of GSCSCV's control. GSCSCV does not assume any responsibility or liability for damages to or loss of any personal property brought to Camp Lakamaga by the City or program participants. Staff and participants will be encouraged not to bring valuables to the Camp as a safe or other protection for them is not available. Liability for any claims, meaning all third-party claims, losses, damages and expenses, including attorney fees, resulting from personal injury, death or property damage shall be handled in the following manner: • The City and the GSCSCV acknowledge that they shall be responsible for any claims that arises out of or is caused by the actions of that party or its employees, officials, volunteers or agents. No party shall be liable for any claims that arise out of or is caused by the actions of the other party or its employees, officials, volunteer or agents. No party is responsible for the actions of the other party and is only responsible for those tasks assigned to it in this Agreement. • The City agrees that it will defend, indemnify and hold harmless the GSCSCV and its employees, officers, volunteers and agents against any and all claims arising out of the City's performance or failure to perform its obligations pursuant to this agreement. 2 • • The GSCSCV agrees that it will defend, indemnify and hold harmless the City and its employees, officers, volunteers and agents against any and all claims arising out of the GSCSCV's performance or failure to perform its obligations pursuant to this Agreement. • Nothing herein shall be construed to waive or limit any immunity from, or limitation of liability available to either party, whether set forth in Minnesota Statutes Chapter 466 or otherwise. • Notwithstanding any other provision of this agreement, the City shall not be not be required to pay any amount in excess of the limits on liability established by Minnesota Statutes, Chapter 466. The City and the GSCSCV agree to maintain general liability insurance in the minimum amount of$1,000,000 to insure against any liability caused by that party's obligations under this Agreement. The parties shall name the other party as an additional insured on their respective policies. Upon request, the City and the GSCSCV will provide to the other party a certificate of insurance verifying that the insurance policies required by this agreement are in effect. Nothing contained in this agreement is intended or should be construed as creating the relationship of co-partners or joint ventures between the City and the GSCSCV. No rights or benefits, including workers' compensation, unemployment insurance, medical care or other benefits available to City employees shall accrue to the GSCSCV or its agents performing services under this agreement G. Cancellation The parties agree that this agreement may be cancelled with 30 (thirty) days notice by either party. Individual programs may be cancelled by either party with 7 (seven) days notice. H. Signatures For Girl Scout Council of St. Croix Valley(GSCSCV): By: Title: Date: 3 For City of Scandia: By: Title: Date: 4 Exhibit"A" to Program Agreement City of Scandia, MN and Girl Scout Council of St. Croix Valley Description of Programs Code#108 Camp Lakamaga Canoeing/Fishing Grades 1-3 Tue and Thur. June 12 —June 28, 9:00am-11:00am, Camp Lakamaga$65.00 Minimum 10, Maximum Enrollment: 24 Reservation deadline: June 5th, 2007 This camp is for kids who not only love to fish but also enjoy swimming and boating. Learn how to use a rod and reel and how to bait your own hook, as well as what kind of bait and lures to use to catch fish. On Big Marine Lake there is plenty of fish. On Big Marine Lake we show kids how to paddle a canoe. Then swim like a fish and enjoy other camp activities such as sports or nature. Camp Lakamaga will provide the life jacket, fishing pole and tackle and bait for each student. Codes #109 -114 Sparks/Blast at Camp Lakamaga 1st Session: Minimum 10, Maximum Enrollment: 24; Including both th day and full day campers Reservation deadlines: l st Session: June 11 th, 2007 Code#109 Grades 1-3 Mon and Wed, June 18 —July 11, 9:00am—Noon $75.00 Code#110 Grades 1-6 Mon and Wed. June 18 —July 11, 9:00am—4:00pm $150.00 Code#111 Grades 4-6 Mon and Wed, June 18 —July 11, 1:00pm —4:00 $75.00 2nd Session: Minimum 10, Maximum Enrollment: 24; Including both 1/2 day and full day campers Reservation deadline: 2nd Session: July 30, 2007 Code#112 Grades 1—3 Mon and Wed, Aug 6 - Aug 22, 9:00am—Noon $75.00 Code#113 Grades 1-6 Mon and Wed, Aug 6—Aug 22, 9:00am—4:00pm $150.00 Code#114 Grades 4-6 Mon and Wed, Aug 6 - Aug 22, 1:00am—4:00 $75.00 Children can have a great outdoor experience at Camp Lakamaga. Choose from any and all of the fun stuff Camp Lakamaga offers. Recreational games,biking, waterfront activities and archery, give kids an amazing all around summer experience that won't be easily forgotten. Full day campers eat prepared meals in the lodge with other campers. Limited enrollment is available for t/2 day or full day sessions. 5 Code#115 Art Grades 1-6 Monday—Thursday, July 16-July 19, 9:00am-12:00pm, Camp Lakamaga $80.00 Minimum 10, Maximum Enrollment: 24 Reservation deadline: July 9th, 2007 Create a variety of artworks from pottery to water coloring to nature drawing to calligraphy. Experiment with what your creative impulses are and choose to strengthen your techniques and become more than just a novice art enthusiast. Camp Lakamaga's beautiful scenery brings out any artist's creativity. Campers enjoy recreational games, waterfront activities, archery and more. Code#116 Outdoor Challengers Grades 3-6 Monday—Thursday, July 23-26, 9:00am-12:OOpm, Camp Lakamaga $75.00 Minimum 6, Maximum Enrollment: 12 Reservation deadline: July 16, 2007 Come out to Camp Lakamaga and challenge yourself to the adventure course, fitness course and bouldering wall! Traverse the tires, get your group up and over the wall, climb around the new bouldering wall and see where you fit in on the fitness course! Campers will also enjoy challenging recreational games, waterfront activities, and partnering up with a buddy when doing survival activities together. Code#1 1 7 Family Adventure at Camp Lakamaga All Ages, Prices are for a family of four, $25.00 a person for additional family members. Fri — Sun, July 27 —July 29, 6:00pm on Friday to 10:00 am Sunday$175.00 Fri — Sun, Aug 3 —Aug 5, 6:00pm on Friday to 10:00 am Sunday $175.00 Minimum 12 families, Maximum Enrollment: 24 families Reservation deadline: July 13`h, 2007 Enjoy some quality family time together. Leave the hassle of cooking, cleaning, or even coming up with activities up to us. At Camp Lakamaga we take care of everything, including planned activities for kids and adults (together and separate), and delicious home cooked meals. Accommodations are in cabins, yurts or platform tents. One family is housed in each. 6 Code# 118 Camping/Canoeing Grades 7 - 12 Monday- Thursday, July 30- Aug 2, 1:00pm - 4:00pm, Camp Lakamaga $75.00 Minimum 12, Maximum Enrollment: 24 Reservation deadline: July 23, 2007 Adventure into the wilderness at Camp Lakamaga and learn about setting up camp, building camp fires, and exploring nature. Camping is Camp Lakamaga's specialty. On Big Marine Lake, campers will discover how to manage a canoe that has capsized. Our certified instructors provide campers with techniques used to paddle a canoe. When you are done testing the waters with a paddle challenge your friend to noodle races or a little water volleyball. Camp Lakamaga will provide each student with a life jacket. Code#119 Canoeing Grades 4-8 Monday—Thursday, August 6 - 9, 9:00am-12:OOp.m, Camp Lakamaga $75.00 Minimum 12, Maximum Enrollment: 24 Reservation deadline: July 30, 2007 Splish, splash...come spend lots of time in and on the water at Camp Lakamaga. Try out the swim raft, kayak, and of course canoes. Find out how to paddle a canoe and work with a partner to turn the canoe in different directions. Big Marine Lake lends itself to enjoy the wildlife and appreciate the habitat. Explore the many activities and adventures we have at Camp Lakamaga. All teachers are certified through Camp Lakamaga's canoe and safety course and will provide each student with a life jacket. 7 Exhibit"B" to Program Agreement City of Scandia, MN and Girl Scout Council of St. Croix Valley Participant Release and Waiver Program participants shall be required to sign a waiver as follows: "Release: I recognize there is a significant element of risk in any sports and/or activity. Knowing the inherent risks, dangers and rigors involved, I certify that I and/or my family (including any minor children) are fully capable of participating in the activities, and wish to do so as voluntary participants, and with such knowledge assume any and all risks while participating in the activities. In consideration of the City of Scandia and its partners, including Camp Lakamaga and Sports Unlimited (collectively referred to herein as "the City of Scandia"), providing this program to me and/or my family and/or legal wards, I hereby waive and release the City of Scandia, and its employees, agents and volunteers, from all actions, claims and demands for personal injury, including death, arising out of the conduct of the activities. I further agree that I shall not bring any claims, demands, legal actions and causes of action again the City of Scandia, its employees or agents. This waiver of liability does not waive liability for any injuries that I obtain as the result of willful, wanton or intentional misconduct by the City or any person acting on behalf of the City. This agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. I have read, understand, and accept the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon me and/or my family and/or legal wards during the entire period of participation in Scandia Park and Recreation activities." 8