10-16-2007 Meeting CITY OF SCANDIA
CITY COUNCIL AGENDA
Tuesday, October 16, 2007
7:00 p.m.
1. Call to Order and Pledge of Allegiance
2. Roll Call
3. Public Forum
4. Approval of the Agenda
5. Approval of Consent Agenda
a) Minutes
1) September 18, 2007 Regular Meeting
2) October 2, 2007 Meeting with Planning Commission
b) Treasurer's Report
c) Payment of Vouchers
d) Pay Request#4 and Final to Dresel Contracting for 2007 Street Improvements
e) Pay Request#1 to Dresel Contracting for Novak & 182nd St. Drainage Improvements
f) Reduction in Letter of Credit for North American Land and Tile Group for Wild Bush
Acres Subdivision
6. Public Hearings
a) Assessment Hearing, 2007 Road Improvement Project
7. Committee Reports
a) Park and Recreation Committee David Smith
1) Request for Proposals for Wetland Restoration Plan for Lilleskogen Park
2) Recommendations for Winter Parks and Recreation Programs
8. Staff Reports
a) Police Department Deputy Chris Majeski
b) Fire Department Fire Chief Steve Spence
c) City Engineer Tom Peterson
d) City Attorney Dave Hebert
e) City Administrator Anne Hurlburt
1) Report on 2007 Summer Recreation Program (Marty McKelvey, Recreation
Coordinator)
2) 2008 Insurance Renewal and Designation of Insurance Agent
3) Sale of Surplus Property
4) Tax-Forfeited Parcel (29-032-20-32-0005)
SCANDIA CITY COUNCIL AGENDA
October 16,2007
Page 2 of 2
9. General Business
a) John Lindell re: Environmental Assessment Worksheets (EAWs) for Sand and Gravel
Mining
b) Extension of Certificate of Compliance (CC) for Jim's Tree Farm (23393 Nolan Avenue
North)
c) Appointments to Park and Recreation Committee
d) Ordinance Adopting 2007 Minnesota State Building Code (Ordinance No. 105)
e) Ordinance Adopting Building Permit Fee Schedule(Ordinance No. 106)
f) Fee for Registration of Dangerous Dogs
10. Adjournment
5_ 7)
September 18, 2007
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:00 p.m. The following councilmembers were present:
Councilmembers Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor
Dennis Seefeldt. Staff present: Administrator Anne Hurlbut, Treasurer Colleen Firkus, City
Engineer Tom Peterson, Deputy Clerk Brenda Eklund.
PUBLIC FORUM
Richard Theilbar, 19229 Layton Avenue, voiced his opposition of a neighborhood dock proposal
which was discussed at the August 28th council meeting. Mr. Theilbar is an adjacent property
owner to the proposed location on Big Marine Lake at 192" Street. Mr. Theilbar feels that this
would only "invite more trouble"to a spot that is already a dumping ground for trash. Mr.
Theilbar was told that if this discussion comes before the council at a future meeting, all
surrounding property owners would be notified.
APPROVAL OF AGENDA
Mayor Seefeldt noted a change to the consent agenda in moving White Rock Lake's final plat
extension to a regular business item. Discussion of a letter of support for the Fire Relief
Association's application to a grant program was noted as an addition to the agenda. Donnette
Yehle, seconded by Dolores Peterson, moved to approve the agenda as amended. The
motion passed unanimously.
CONSENT AGENDA
The following consent agenda was presented:
a) Minutes
1) August 28, 2007 Council Meeting
2) August 29, 2007 Special Meeting
3) September 4, 2007 Meeting with Planning Commission
4) September 11, 2007 Special Meeting
b) Treasurer's Report
Beginning Balance 8/01/07 $1,863,909.41
Receipts 45,252.70
Expenditures $549,536.28
Payroll 18,826.21 - 568,362.49
Ending Balance 8/31/07 $1,340,799.62
c) Payment of Vouchers
Dolores Peterson, seconded by Michael Harnetty, moved to approve the consent agenda.
The motion passed unanimously.
WHITE ROCK LAKE —EXTENSION OF FINAL PLAT
Mark Youngdahl was present to request an extension of final plat approval for the White Rock
Lake subdivision for one year. The final plat was approved on June 5, 2007, with a deadline for
recording of October 5, 2007. Section 6.3(4) of Chapter 3 of the Development Code allows for
September 18, 2007
Scandia City Council
Page 2
an extension if requested by the applicant and approved by the Council. There have been no
changes in plans or ordinances that would affect this plat. Dolores Peterson, seconded by
Dennis Seefeldt, moved to extend the final plat approval for the White Rock Lake
development to June 5, 2008. The motion passed unanimously.
COMMITTEE REPORTS
Park and Recreation
Dave Smith, Chair of the Park and Recreation Committee, reported on a recent resignation from
the committee, leaving six members currently serving. Mr. Smith requested that applications be
accepted and interviews conducted to bring the committee back up to a nine member committee,
as allowed in the original establishment of the Park and Rec advisory committee. Mr. Smith
would like to specifically advertise for those having expertise in grant writing and conservation
interest. Consensus of the council was to authorize staff to proceed with the process of
advertising for three additional appointments to the committee. Mr. Smith also asked to have ads
placed asking for volunteers to assist with clean-up efforts in the Wind in the Pines and
Lilleskogen parks. Administrator Hurlburt will place ads for committee members and volunteers
on the website, newsletter and issue a press release.
STAFF REPORTS
Police Department
Deputy Chris Majeski reported on police activity within the past month. Graffiti had been
sprayed on area roads, which the maintenance department covered with sealant. Councilmember
Peterson suggested adopting a graffiti ordinance which could be used to prosecute those caught.
Deputy Majeski has not yet received a report from the county on a request to look into speed
limit signage along Olinda Trail, north of Highway 97. Mayor Seefeldt requested that the 50 mph
speed limit zone near the school be closely patrolled, particularly around the start and dismissal
times of school.
Fire Department
A request for a letter of support from the council to the Fireman's Fund Insurance Company
Heritage Grant program was discussed. The Scandia Fire and Rescue Relief Association plans to
apply for grant funding to purchase rescue and extrication lifting equipment. Dennis Seefeldt,
seconded by Pete Crum, moved to approve a letter of support to the Fireman's Fund
Insurance Company, which Mayor Seefeldt will sign on behalf of the Council. The motion
passed unanimously.
City Engineer
City Engineer Tom Peterson has prepared the assessment roll for the 2007 paving project. The
assessment to property owners is $1,196 per unit for collector streets, and $3,588 per unit for
non-collector streets. Donnette Yehle, seconded by Dolores Peterson, moved to adopt
Resolution 09-18-07-01 Calling for a Public Hearing on Assessments for the 2007 Road
•
September 18, 2007
Scandia City Council
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Improvement Project. The motion passed unanimously. The public hearing will be held on
October 16, 2007 at 7:00 p.m.
Engineer Peterson reported on two drainage problems: 182"d Street on the south side of Big
Marine Lake, and on Novak Avenue. In assessing the erosion problem on the Shaw property on
182"d Street, water from the catch basins and storm sewer piping is flowing around their mound
system and is causing severe erosion. Engineer Peterson proposes to excavate a small pond on
the south side of the road to store water runoff from the road. Most of the pond would be in the
182"d Street right-of-way and part on Robin Ringler's property. Mr. Ringler has agreed to a small
pond at this location. Carnelian-Marine-St. Croix Watershed has indicated that they would
approve the permit for this work. The estimated cost for this work is $20,000 to $25,000.
Runoff from intense storms has been an on-going problem on Novak Avenue since this dead end
road was paved in 2004. Installation of a 21" culvert in 2005 did not adequately improve the
handling of runoff. Engineer Peterson recommends constructing a turnaround on the east side of
Novak. A culvert will be extended under the turnaround and a ditch excavated to the north. This
will direct runoff to the culvert better and improve flows to the south. The estimated cost for this
work is $8,000 to $12,000.
Administrator Hurlburt informed the council that the Road and Bridge Fund has funds available
to cover the costs of these projects, as these were anticipated in the recent forecasts of 2007
expenditures. Dolores Peterson, seconded by Donnette Yehle, moved to authorize City
Engineer Peterson to obtain quotes for erosion control projects on 182"d Street and Novak
Avenue. The motion passed unanimously. Engineer Peterson plans to present quotes at the
October 2"d council meeting.
City Administrator
Requests for Proposals for Auditing Services
City Administrator Hurlburt reported that Eide-Bailly, long-time auditor for New Scandia
Township, has made a decision to no longer retain Scandia as a client. Their decision is related to
new accounting standards required by law and the size and type of client that they wish to focus
their resources on. A draft Request for Proposals was presented for review. This RFP was based
on a model from GFOA and examples obtained from other cities which have recently advertised
for audit services. Administrator Hurlburt presented a time-table for selecting an audit firm, with
selection by the council anticipated by November 20th. Pete Crum, seconded by Dennis
Seefeldt, moved to authorize issuing a Request for Proposals for audit services. The motion
passed unanimously. The RFP will be sent to 9-10 firms and also posted on the League
publications and city website.
September 18, 2007
Scandia City Council
Page 4
October City Newsletter
Administrator Hurlburt presented a draft newsletter for review. The main topics are the
Comprehensive Plan update and the 2008 budget. Council agreed that the newsletter looked
good. Delivery to residents is expected to be October 1st
Meeting and Holiday Calendar
Administrator Hurlburt reviewed meeting dates. November 6, 2007 is Election Day and public
meetings cannot convene until after the polls close at 8:00 p.m. Council agreed to begin the
meeting that evening at 8:01 p.m. with the Planning Commission meeting to follow. As the first
Tuesday meeting of the Council and Planning Commission falls on January 1, 2008, this meeting
will be rescheduled to January 2, 2008. In addition, Administrator Hurlburt recommended that
the office close on December 24th and December 31 st due to concerns of coverage in the office.
These would not be paid holidays; eligible employees could take paid time off. Consensus of the
council was to allow the office to close on these two days, as long as employees take personal
time off.
Sale of Surplus Property
Maintenance Supervisor Morrison has recommended that the city sell a two-way radio system
and a stand-by generator that are no longer in use. Dolores Peterson, seconded by Michael
Harnetty, moved to authorize the sale of the two-way radio and the generator by best offer.
The motion passed unanimously. Administrator Hurlburt will submit ads to the League website
and publications, the city's website, and the Craigslist website, with a best offer deadline of
October 11 th
Creation of an Equipment Replacement Fund
Administrator Hurlburt recommended the creation of an Equipment Replacement Fund that can
be used to accumulate some of the resources needed for future replacement of major pieces of
equipment. By starting this fund now, the proceeds from the recent sale of the F-450 truck could
be channeled into this fund and used to replace this vehicle. It could also receive the proceeds of
the sale of any other surplus equipment. Donnette Yehle, seconded by Michael Harnetty,
moved to authorize the creation of the Equipment Replacement Fund, to direct the
proceeds of the sale of the F-450 truck ($32,500) be transferred to the fund, and that the
pending purchase of the F-350 truck and plow be paid from the new fund. The motion
passed unanimously.
Gopher Bounty
Currently the City pays a bounty of$2 per pair of gopher feet. In 2006, the town paid $2,423 in
gopher bounties, while year-to-date expenditures are approximately $1,035 of a $1,100 budget. It
is difficult to verify that the animals were caught in Scandia; half of recent payments went to
non-Scandia residents. During discussion of the 2008 draft budget, the council decided to
eliminate this expenditure from the budget. Bert Arkman, 18521 St. Croix Trail, voiced his
opposition to the elimination of the bounty, and asked the council to at least consider continuing
September 18, 2007
Scandia City Council
Page 5
the payouts to the end of the year, rather than terminating the payments effective immediately.
Mr. Arkman stated that the agreements he has made with property owners would be affected,
causing a hardship on his business. Mayor Seefeldt felt Mr. Arkman had a valid concern, and the
payouts should disband at year-end. Councilmember Peterson relayed a comment from an area
farmer who was upset about the elimination of the bounty and felt that the farmers' costs of pest
control will increase. Michael Harnetty, seconded by Dennis Seefeldt, moved to discontinue
the payment of gopher bounties, effective January 1,2008. The motion passed
unanimously.
FIRE DEPARTMENT RECOGNITION (RESOLUTION 09-18-07-02)
At the August meeting, the Council discussed the need to recognize the Scandia Fire and Rescue
Department for their contributions to rescue efforts after the I-35 bridge collapse. Mayor Seefeldt
read the resolution, which also notes the department's exceptional quality of service since its
formation in 1952. Pete Crum, seconded by Dolores Peterson, moved to adopt Resolution
09-18-07-02 Recognizing the Scandia Fire and Rescue Department to Rescue Efforts after
the I-35 Bridge Collapse. The motion passed unanimously.
The framed resolution will be presented to the Fire Department during the department's Open
House —October 9, 2007 at 6:00 p.m., at the fire hall. This will be posted as a meeting of the
council.
SCANDIA LIONS LAWFUL GAMBLING PERMIT (RESOLUTION 09-18-07-03)
The Lions Club has applied for a Lawful Gambling Premises Permit to conduct lawful gambling
at Meister's Bar and Grill. All required documentation has been submitted that meet the
requirements of Ordinance No. 100. Dolores Peterson, seconded by Donnette Yehle, moved to
adopt Resolution 09-18-07-03 Approving a Lawful Gambling Premises Permit for Scandia
Marine Lions Club. The motion passed unanimously.
Dolores Peterson, seconded by Donnette Yehle, moved to adjourn. Meeting adjourned at
8:00 p.m.
Respectfully submitted,
Brenda Eklund
City of Scandia Deputy Clerk
October 2, 2007
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:00 p.m. The following councilmembers were present:
Councilmembers Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor
Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City
Engineer Tom Peterson, Deputy Clerk Brenda Eklund.
APPROVAL OF AGENDA
Mayor Seefeldt noted an addition to the agenda regarding a workshop addressing senior citizen
transportation issues. Dolores Peterson, seconded by Pete Crum, moved to approve the
agenda as amended. The motion passed unanimously.
QUOTES FOR DRAINAGE IMPROVEMENT PROJECTS
At the September 18`h meeting, the Council authorized City Engineer Peterson to obtain quotes
for correcting drainage problems on 182nd Street on the south side of Big Marine Lake, and on
Novak Avenue. Engineer Peterson presented the following quotes:
• Dresel Contracting $34,974.00
• Peterson Excavating $37,570.35
Engineer Peterson noted a change to the plans for Novak Avenue from the September 18th
discussion. Updated plans show the turnaround to be constructed south of Austad's driveway.
This will allow for ditch excavation in the former turnaround location at the end of Novak to
better handle drainage off of Quigley's field. Engineer Peterson recommended awarding the bid
to Dresel Contracting. Administrator Hurlburt stated that there are funds available in the 2007
budget to cover the cost of this project. Pete Crum, seconded by Michael Harnetty, moved to
accept the bid from Dresel Contracting in the amount of$34,974.00 for drainage
improvements on 182nd Street and Novak Avenue. The motion passed unanimously.
LETTER OF CREDIT REDUCTION—WILD BUSH ACRES
Mark Woolston, developer for the Wild Bush Acres subdivision, has requested a reduction of
$39,240.40 in the letter of credit for public improvements to a new amount of$60,000.00. The
final lift of blacktop and limestone shouldering has been completed. City Engineer Peterson has
reviewed the request and recommends approval. A separate landscape letter of credit in the
amount of$7,000.00 is also being held. Dolores Peterson, seconded by Donnette Yehle,
moved to approve the reduction in the letter of credit for public improvements to a new
amount of$60,000.00. The motion passed unanimously.
CITY OFFICE/COMMUNITY CENTER TELEPHONE SYSTEM
Administrator Hurlburt presented a report addressing the current phone system. The current
system is outdated and makes communication within the office area difficult. Modern phone
features such as caller ID, transfer of calls, etc. are not available with the phones that are now in
use. These phones have been in use for many years, and seem to have come to the end of their
useful life. Administrator Hurlburt has been investigating available options and quotes from
providers of small business telephone systems. Initial costs range from $1,260 to $4,493. A cost
savings appear to be realized within a few years by elimination of dedicated phone lines for the
warming house and building official. Although purchase of a new phone system was not
October 2, 2007
Scandia City Council
Page 2
proposed in the 2008 budget, council discussed the necessity of phone features that fit operation
requirements and that capital improvement funds could cover the cost of phone system upgrades.
Michael Harnetty, seconded by Donnette Yehle, moved to authorize an expenditure up to
$4,500 for purchase of a new phone system, with the Capital Improvements Fund as the
fund source. The motion passed unanimously.
TRANSPORTATION WORKSHOP
Mayor Seefeldt presented notice of an October 9th workshop meeting sponsored by the
Community Volunteer Service Senior Center. The purpose of the workshop is to address
transportation challenges and solutions for the senior population. Mayor Seefeldt plans to attend
and asked other councilmembers to notify staff if they plan to join this discussion.
The Planning Commission meeting was called to order at 7:35 p.m. The following members
were present: Chairman Chris Ness, Christine Maefsky, James Malmquist, Kevin Nickelson
and Peter Schwarz.
SWANSON MINOR SUBDIVISION/PRELIMINARY PLAT—OLD MARINE ESTATES
John and Sandra Swanson have submitted an application for a subdivision located at 11980
Lakamaga Trail. The proposed subdivision qualifies as a minor subdivision but a preliminary
plat has been prepared rather than a metes and bounds survey. The property consists of 13.9
acres with lakeshore frontage on Big Marine Lake. The subdivision would create three lots, one
containing the existing house. John and Sandra Swanson were present to discuss the proposal, as
was Ned Froberg, Hult Surveying.
Administrator Hurlburt summarized the planner's report, which recommended tabling the
application until comments from the DNR, Carnelian-Marine-St. Croix Watershed and
Washington County Conservation District can be received and reviewed. It will also be
necessary for the applicant to submit a tree inventory as required in the Woodland Preservation
Ordinance. As allowed by state law, the applicant has been notified that the City has extended
the review period by 60 days to December 19, 2007.
Chairman Ness opened the public hearing. Doug Pratt, adjoining land owner, expressed his
concern regarding erosion control off the steep bluff on the lake side and also the need for
wetland protection. Tim Pratt requested that the hearing be continued pending the review of all
necessary comments.
Ned Froberg, Hult Surveying, addressed the shared driveway placement to avoid impacting the
large wetland on Lot 3. Mr. Froberg understood that the driveway must be built to meet to
requirements of the Fire Chief to allow emergency vehicle access. Staff noted that an easement
agreement must be recorded, and also that a covenant between landowners be drawn up stating a
shared maintenance agreement for the driveway.
October 2, 2007
Scandia City Council
Page 3
A turn-around at the end of Lakamaga Trail was discussed. There is currently a short paved
hammerhead turn-around. Mr. Froberg offered to provide a more detailed drawing of the existing
conditions at the dead-end. Mayor Seefeldt stated that a 30-feet length is typical to provide
adequate turn-around for snowplows and busses.
The Planning Commission approved a motion to table the application of John and Sandra
Swanson for a minor subdivision/preliminary plat to November 6, 2007 pending the review of
additional materials.
SHORELAND MANAGEMENT REGULATIONS UPDATE
Scandia's Development Code (Chapter 2, Section 11.2) has adopted by reference the Shoreland
Regulations of Washington County. When the city amended its shoreland regulations in the
spring of 2007 to allow places of worship as a conditional use, the DNR noted that the city
needed to adopt its own shoreland regulations as soon as possible. The DNR has submitted a list
of public water basins that need to be added to the regulations in addition to those in the county's
ordinance. Administrator Hurlburt explained that no other substantive changes are needed at this
time. The entire Development Code will be reviewed after the Comprehensive Plan update is
complete.
A draft of a new Chapter 5 (Shoreland Management Regulations) of the Development Code was
reviewed. The draft contained language clarification and deletions of definitions that were not
relevant to Scandia. Section 5 contains the updated listing of water basins as recommended by
the DNR. Commissioner Maefsky recommended that the new basins be designated as
"unnamed" rather than by a dashed line. Section 6 includes the addition of places of worship as
an allowed use, and also open space conservation subdivisions allowed by a planned unit
development permit. Planning Commission members noted various editing corrections.
Administrator Hurlburt explained that in making no substantive changes that may alter the intent
and meaning of the regulations, the review by the DNR can be expedited and the ordinance
adopted by the city. Discussion of when to schedule a public hearing for the adoption of the
ordinance brought up the fact that the November 6th council meeting will begin after 8:00 p.m.,
following the close of election polls that evening. Depending on the length of the city council
meeting that evening, the planning commission could possibly have an 8:30 p.m. start.
The Planning Commission approved a motion to schedule a public hearing for the Shoreland
Management Regulations Ordinance for December 4, 2007.
Pete Crum, seconded by Dolores Peterson, moved to adjourn the meeting.
The meeting adjourned at 8:55 p.m.
Respectfully submitted,
Brenda Eklund, Deputy Clerk
CANDIA.
City of Scandia
Treasurer's Report
September 30, 2007
Beginning Balance 9/01/07 1,340,799.62
Receipts 92,331.76
Expenditures 115,394.11
Payroll 20,667.82 -136,061.93
Adjustments: Void Checks 44,736.00
Ending Balance 9/31/07 1,341,805.45
Submitted by: Colleen Firkus, Treasurer
Treasurer's Report
L
2007 CASH BALANCES AT END OF MONTH
FUND JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER
101 GENERAL 151,058 66,365 42,008 32,104 -7,980 -18,782 79,844 56,257 31,467
201 ROAD &BRIDGE 25,156 1,378 -8,097 -24,659 -38,680 -52,024 163,104 105,196 61,234
202 FIRE 10,036 -66,872 -72,645 -75,897 -80,129 -84,997 -62,335 -36,801 13,834
203 POLICE 51,968 54,163 10,489_ 10,489 10,489 10,229 53,499 53,499 53,499
204 PARK 30,921 23,910 22,436 21,625 21,580 20,182 43,119 40,528 40,183
205 COMMUNITY CTR 29,909 24,251 22,438 11,333 8,667 -2,771 10,666 8,116 5,545
207 WATERSHED -1,345 -1,337 -1,337 -1,337 -1,337 -1,337 7,083 7,083 7,083
208 UPTOWN SEWER 25,898 26,070 26,058 26,058 25,807 25,784 44,356 5,954 3,647
302 BLACKTOP 482,333 297,013 297,013 297,013 297,013 297,013 315,114 310,553 310,553
304 BLACKTOP 277,263 276,203 277,127 277,127 277,127 278,051 376,822 125,902 125,902
307 BLACKTOP -180,909 -195,787 -256,483 -259,655 1,119,416 710,617 208,598 85,687 59,292
310 FIRE HALL BOND 166,229 171,741 171,741 149,224 148,821 148,821 198,642 177,502 198,642
403 CAPITAL IMPR 188,604 195,008 195,008 195,008 195,008 195,008 219,919 191,219 191,219
404 PARK CAP IMPR 7,469 7,612 3,812 3,571 3,571 3,571 45,571 45,571 45,571
406 EQUIPMENT REPLACEMENT 32,911
602 201 SEWER 111,004 110,114 109,936 109,749 116,081 131,216 133,809 137,686 133,885
801 ESCROW 15,000 15,000 22,000 25 000 26,300 16,300 27,050 27,800 28,050
TOTAL CASH BALANCE 1,390,595 1,004,832 861,504 796,751 2,121,754 1,676,880 1,864,859 1,341,750 1,342,515
c)
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 1
Payments
Current Period:OCTOBER 2007
Batch Name 10-16-07 User Dollar Amt $346,606.16
Payments Computer Dollar Amt $346,606.16
$0.00 In Balance
Refer 0 A-1 TIRE SERVICE, INC.
Cash Payment E 201-43126-220 REPAIRS Tractor tire repairs $1,247.17
Invoice 3657
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,247.17
Refer 0 ALLINA OCC MED, NW 5685
Cash Payment E 201-43126-210 MISCELLANEOUS EXP Egelkraut Drug Testing $20.00
Invoice 25502
Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $20.00
Refer 0 AMER/PRIDE LINEN&APPAREL S
Cash Payment E 205-41900-221 EQUIPMENT PARTS- Community Center Supplies $92.20
Invoice M077164-0907
Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center Supplies $278.44
Invoice M333427-0907
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $370.64
Refer 0 ANCOM COMMUNICATIONS, INC.
Cash Payment E 202-42220-221 EQUIPMENT PARTS- Minitor V Pagers-3 $2,183.12
Invoice 46377
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $2,183.12
Refer 0 ARKMAN BERT _
Cash Payment E 101-41000-350 GOPHER BOUNTY 205 pairs gopher feet $410.00
Invoice 9-18-2007
Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $410.00
Refer 0 BACON,RANDY _
Cash Payment E 205-41900-439 REFUNDS ISSUED Refund coffee purchase $20.00
Invoice 9-17-07
Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $20.00
Refer 0 BERGSCHNEIDER, BRYAN _
Cash Payment E 101-41000-350 GOPHER BOUNTY 35 pair gopher feet $70.00
Invoice 9-21-2007
Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $70.00
Refer 0 BOESEL, RONALD F.
Cash Payment E 202-42280-438 MISCELAN EXPENSE Taco Daze Parade $15.12
Invoice 9-17-07
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $15.12
Refer 0 C&B EXCAVATING
Cash Payment E 208-43252-382 HOUSE MAINTENANC- E Sewerline cleaning-Rasmussen house $725.00
Invoice 10-6-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $725.00
Refer 0 CITIBUSINESS CARD
Cash Payment E 202-42280-221 EQUIPMENT PARTS Radioshack charge $29.81
Invoice 9-20-07
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 2
Payments
Current Period:OCTOBER 2007
Cash Payment E 202-42280-221 EQUIPMENT PARTS Batteries Plus $21.29
Invoice 9-24-07
Cash Payment E 201-43126-221 EQUIPMENT PARTS DOT Truck Reports $37.74
Invoice 9-4-07
Cash Payment E 201-43126-221 EQUIPMENT PARTS Generator Manual $22.00
Invoice 9-4-07
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Tools $53,24
Invoice 9-17-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $164.08
Refer 0 CONNEXUS ENERGY _
Cash Payment E 602-43252-381 UTILITIES 201 Dialer $23.58
Invoice 9-27-07
Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $12.87
Invoice
Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Acres Streetlights $64.50
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $100.95
Refer 0 COUNTRY MESSENGER
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Day Ad $75.60
Invoice 175900
Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $75.60
Refer 0 CRYSTEEL TRUCK EQUIPMENT
Cash Payment E 201-43126-221 EQUIPMENT PARTS Cable for Plow Truck $74.93
Invoice LP124940
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $74.93
Refer 0 DRESEL CONTRACTING INC _
Cash Payment E 201-43260-219 PROJECTS Drainage Improvements-1st Pay Request $28,559.38
Invoice 10-10-07
Cash Payment E 307-43260-219 PROJECTS 2007 Road Project-4th and Final $144,413.13
Invoice 10-9-07
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $172,972.51
Refer 0 ECM PUBLISHERS, INC _
Cash Payment E 101-41000-201 LEGAL NOTICES Road Assessment Hearing Notice $182.60
Invoice IT 00107855
Cash Payment E 101-41000-207 HEARING FEES Swanson Notice $45.65
Invoice IT 00107538
Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 104 $45.65
Invoice IT 00107537
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $126.10
Invoice IT 00107397
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $171,60
Invoice IS 00272431
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $171.60
Invoice IS 00273377
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $743.20
Refer 0 F XL INC
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 3
Payments
Current Period:OCTOBER 2007
Cash Payment E 101-42000-103 PT EMPLOYEES Assessor Services $1,500.00
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,500.00
Refer 0 FAIRVIEW PHARMACY SERVICES
Cash Payment E 202-42220-221 EQUIPMENT PARTS Medical Supplies $47.61
Invoice 3012949
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $47.61
Refer 0 FASTENAL COMPANY
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $48.84
Invoice MNTC356667
Cash Payment E 201-43126-221 EQUIPMENT PARTS Credit -$13.08
Invoice MNTC355912
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $35.76
Refer 0 FOREST LAKE PRINTING INC -
Cash Payment E 101-41000-200 OFFICE SUPPLIES Fall Newsletter $201.29
Invoice 9002
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $201.29
Refer 0 FRONTIER -
Cash Payment E 101-41000-321 TELEPHONE City Hall $319.61
Invoice 6514332274
Cash Payment E 205-41920-321 TELEPHONE Annex $54.00
Invoice
Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00
Invoice
Cash Payment E 101-42400-321 TELEPHONE Building Official $73.81
Invoice 6514335762
Cash Payment E 201-43126-321 TELEPHONE Maintenance Garage $62.38
Invoice 6514335223
Cash Payment E 204-45201-381 UTILITIES Warming House $68.07
Invoice 6514335266
Cash Payment E 202-42280-321 TELEPHONE Firehall $124.32
Invoice 6514334383
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $776.19
Refer 0 GAME TIME -
Cash Payment E 204-45200-221 EQUIPMENT PARTS Swingset Wrap-around Seat $148.63
Invoice 750256
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $148.63
Refer 0 GOEKEN, MIKE _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 3rd Quarter
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 GOPHER SIGN -
Cash Payment E 201-43126-221 EQUIPMENT PARTS Street Signs $445.06
Invoice 00072869
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $445.06
Refer 0 GOPHER STATE ONE-CALL, INC
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 4
Payments
Current Period:OCTOBER 2007
Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $11.60
Invoice 7090798
Transaction Date 10/12/2007 SECURITY STATE B 10100 Total $11.60
Refer 0 HEBERT, WELCH, HUMPHREYS& _
Cash Payment E 101-41600-304 LEGAL FEES Legal Services $1,184.00
Invoice 14734
Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $156.00
Invoice
Cash Payment E 101-41610-304 LEGAL FEES Prosecution $583.00
Invoice 14750
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,923.00
Refer 0 HELKE'S TREE SERVICE
Cash Payment E 201-43126-216 TRIMMING&CHIPPING Clean-up of downed trees $4,800.00
Invoice 302835
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $4,800.00
Refer 0 HUMANE SOCIETY -
Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control-3rd Quarter $625.95
Invoice 10-10-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $625.95
Refer 0 HURLBURT,ANNE _
Cash Payment E 101-41320-107 MILEAGE Mileage $104.22
Invoice
Cash Payment E 101-41320-106 MEETINGS Meeting $5.00
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $109.22
Refer 0 JOHNSON,JAMES _
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $18.00
Invoice 10-01-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $18.00
Refer 0 KEES,RONALD _
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $84.00
Invoice 10-01-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $84.00
Refer 0 KIRVIDA FIRE
Cash Payment E 202-42260-220 REPAIRS Tanker Maintenance $334.04
Invoice 852
Cash Payment E 202-42260-220 REPAIRS Pumper Maintenance and Testing $795.57
Invoice 849
Cash Payment E 202-42260-220 REPAIRS Rescue Truck Maintenance $453.35
Invoice 851
Cash Payment E 202-42260-220 REPAIRS Rescue Truck Repairs $615.10
Invoice 853
Transaction Date 10/10/2007 • SECURITY STATE B 10100 Total $2,198.06
Refer 0 LEAGUE OF MINNESOTA CITIES
Cash Payment E 101-41320-106 MEETINGS Admin. Regional Meeting $40.00
Invoice 1-000032055
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 5
Payments
Current Period:OCTOBER 2007
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $40.00
Refer 0 LOFFLER BUSINESS SYSTEMS/LE
Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier Lease $181,05
Invoice 084317015
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $181,05
Refer 0 MAEFSKY, CHRISTINE _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 3rd Quarter
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 MAEFSKY, STEPHEN _
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $184.00
Invoice 10-11-07
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $184.00
Refer 0 MALMQUIST,JAMES _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 3rd Quarter
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 ME/STERS BAR&GRILL
Cash Payment E 204-45202-221 EQUIPMENT PARTS Dodgeball Compensation $52.90
Invoice 9-27-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $52.90
Refer 0 MENARDS-FOREST LAKE
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $28.82
Invoice 60427
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $28.82
Refer 0 MERRY LYNNE SCREEN PRINTIN
Cash Payment E 204-45202-221 EQUIPMENT PARTS Dodgeball T-shirts $142.00
Invoice 27203
Cash Payment E 204-45202-221 EQUIPMENT PARTS Dodgeball T-shirts $313.00
Invoice 27202
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $455.00
Refer 0 MILBRANDT ENTERPRISE _
Cash Payment E 205-41900-401 CLEANING Community Center $956.51
Invoice 401-42
Cash Payment E 101-41000-103 PT EMPLOYEES Security 9-22-07 $125.00
Invoice
Cash Payment E 202-42280-401 CLEANING Firehall $253.47
Invoice 404-42
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,334.98
Refer 0 MINNESOTA COMMERCE DEPT
Cash Payment E 101-41000-210 MISCELLANEOUS EXP Unclaimed Property $7.20
Invoice 10-3-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $7.20
Refer 0 MINNESOTA MUTUAL LIFE INS CO
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 6
Payments
Current Period:OCTOBER 2007
Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt Life $4.10
Invoice 10-2007
Cash Payment E 201-43122-133 LIFE INSURANCE EMP Jemelka COBRA $4.10
Invoice
Cash Payment E 201-43122-133 LIFE INSURANCE EMP Morrison Life $4,10
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $12.30
Refer 0 NCPERS GROUP LIFE INS -
Cash Payment E 201-43122-133 LIFE INSURANCE EMP Public Works Coverage $48.00
Invoice 10-2007
Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt $16.00
Invoice
Cash Payment E 101-41401-133 LIFE INSURANCE EMP Eklund $16.00
Invoice
Cash Payment E 101-41510-133 LIFE INSURANCE EMP Firkus $16.00
Invoice
Cash Payment E 101-41910-133 LIFE INSURANCE EMP Thorp $16.00
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $112.00
Refer 0 NEOPOST INC. -
Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Postage Meter Annual Rent $670.67
Invoice 43681850
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $670.67
Refer 0 NESS, CHRIS _
Cash Payment E 101-41120-106 MEETINGS Planning Commission Chair $300.00
Invoice 3rd Quarter
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $300.00
Refer 0 NEXTEL COMMUNICATIONS _
Cash Payment E 202-42280-321 TELEPHONE Fire Dept. Cell Phones $104.97
Invoice 721650231-027
Cash Payment E 201-43126-321 TELEPHONE Public Works $68.83
Invoice
Cash Payment E 101-41000-321 TELEPHONE Admin. Cell Phone $89.49
Invoice
Cash Payment E 101-42400-321 TELEPHONE Building Official $91.75
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $355.04
Refer 0 NICKELSON KEVIN _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 3rd Quarter
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 OFFICE MAX CREDIT PLAN _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $152.25
Invoice 750019
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $152.25
Refer 0 OPSE,DONALD
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 7
Payments
Current Period:OCTOBER 2007
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $6.00
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $6.00
Refer 0 OSCEOLA MEDICAL CENTER
Cash Payment E 201-43122-136 MEDICAL EXAM/PHYSI DOT Physical Morrison $149.00
Invoice 9-20-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $149,00
Refer 0 OSCEOLA SAND AND GRAVEL
Cash Payment E 201-43126-228 GRAVEL&SAND Limestone and Gravel--August $965.36
Invoice 01123274
Cash Payment E 201-43126-228 GRAVEL&SAND Limestone and Gravel-September $587,74
Invoice 01123301
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,553.10
Refer 0 PARAGON PRODUCTS OF TAYLO
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $97.34
Invoice 8068
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $97.34
Refer 0 PETERSON REPAIR&TOWING _
Cash Payment E 201-43126-334 LICENSE/CDL DOT Check $72.00
Invoice 3130
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $72.00
Refer 0 PETERSON, DOLORES _
Cash Payment E 205-41900-406 GROUNDS CARE Community Center Planter $13.83
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $13.83
Refer 0 POSITIVE PROMOTIONS, INC. _
Cash Payment E 202-42280-200 OFFICE SUPPLIES Fire Prevention Supplies $732.32
Invoice 02856042
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $732.32
Refer 0 SAFETY SIGNS
Cash Payment E 201-43126-224 MATERIALS FOR ROAD Speed Limit Signs $3,018.75
Invoice 072136
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $3,018.75
Refer 0 SCANDIA FIRE RELIEF ASSN.
Cash Payment E 202-42230-323 STATE OF MN-FIRE RE Fire State Aid $29,533.00
Invoice 9-28-2007
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $29,533.00
Refer 0 SCANDIA STORE
Cash Payment E 202-42280-342 GENERAL Fire Dept. Open House $1,030.10
Invoice 2645
Cash Payment E 202-42280-342 GENERAL Sept. Dinner $181.01
Invoice 2625 .
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,211.11
Refer 0 SCHIK, KAREN
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 8
Payments
Current Period:OCTOBER 2007
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 3rd Qrt.
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 SCHWARZ, PETER _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 3rd Qrt
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 SELECT ACCOUNT -
Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt $91.70
Invoice 11-07
Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison, Egelkraut $200.00
Invoice
Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp $91.70
Invoice
Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $310.00
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $693.40
Refer 0 SHERILL REID
Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00
Invoice 07-124
Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $100.00
Invoice 07-125
Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00
Invoice 07-126
Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00
Invoice 07-127
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 SKUPIEN, DAN
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 3rd Qrt.
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 SMITH, DAVID _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 3rd Qrt.
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 SRC,INC
Cash Payment E 202-42280-381 UTILITIES Firehall $32.24
Invoice 10-4-07
Cash Payment E 204-45200-384 REFUSE DISPOSAL Lighted Ballfield $61.25
Invoice
Cash Payment E 204-45200-384 REFUSE DISPOSAL Log House Landing $85.43
Invoice
Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $120.89
Invoice
Cash Payment E 101-41000-430 RECYCLING October Recycling $2,320.50
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $2,620.31
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 9
Payments
Current Period:OCTOBER 2007
Refer 0 ST. CLOUD TECHNICAL COLLEGE
Cash Payment E 202-42240-110 TRAINING Simulator Training $1,730.00
Invoice 00069429
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,730.00
Refer 0 STORK TWIN CITY TESTING _
Cash Payment E 307-43260-219 PROJECTS Soil Testing--2007 Road Project $318.50
Invoice 0069719-IN
Cash Payment E 307-43260-219 PROJECTS Testing $955.85
Invoice 0073266-IN
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,274.35
Refer 0 SW/WC SERVICE COOPERATIVES
Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt Coverage $231.50
Invoice 11-07
Cash Payment E 101-41401-131 HEALTH INSURANCE E Eklund Coverage $231.50
Invoice
Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp Coverage $231.50
Invoice
Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison Coverage $593.20
Invoice
Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $148.30
Invoice
Cash Payment E 201-43122-131 HEALTH INSURANCE E Egelkraut Coverage $593.20
Invoice
Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Egelkraut Contribution $148.30
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $2,177.50
Refer 0 SWENSON'S
Cash Payment E 205-41900-221 EQUIPMENT PARTS Kitchen Supplies $137.50
Invoice 10-9-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $137.50
Refer 0 T K D A -
Cash Payment E 101-41000-207 HEARING FEES Swanson Plat $29.75
Invoice 200704015
Cash Payment E 101-41000-207 HEARING FEES TenEyck Variance $132.30
Invoice 200703880
Cash Payment E 101-41000-207 HEARING FEES Lepinski Variance $287.69
Invoice 200703881
Cash Payment E 101-41000-207 HEARING FEES Big Marine Lake Store $191.80
Invoice 200703882
Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Planning $245.60
Invoice 200703883
Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tiller/Zavoral Mine $1,449.64
Invoice 200703884
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $2,336.78
Refer 0 THORP, STEVE
Cash Payment E 101-41910-107 MILEAGE Mileage $32.98
Invoice 9-15-07
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 10
Payments
Current Period:OCTOBER 2007
Cash Payment E 101-41910-107 MILEAGE Mileage $53.35
Invoice 9-30-07
Cash Payment E 101-41000-200 OFFICE SUPPLIES Filing Cabinet $7.99
Invoice 9-25-07
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $94.32
Refer 0 TODD'S HOME CENTER _
Cash Payment E 201-43126-212 FUEL Fuel $1,229.48
Invoice 9-30-07
Cash Payment E 201-43126-221 EQUIPMENT PARTS Supplies $77.76
Invoice
Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center $19.95
Invoice
Cash Payment E 202-42280-221 EQUIPMENT PARTS Supplies-Fire $51.23
Invoice
Cash Payment E 202-42220-212 FUEL Fuel-Fire $232.35
Invoice
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,610.77
Refer 0 UNION SECURITY INSURANCE CO _
Cash Payment E 101-41320-134 DISABILITY INS EMPLO Hurlburt LTD $39.50
Invoice 9-19-07
Cash Payment E 101-41910-134 DISABILITY INS EMPLO Thorp LTD $25.40
Invoice
Cash Payment E 201-43122-134 DISABILITY INS EMPLO Egelkraut LTD $25.40
Invoice
Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison LTD $45.20
Invoice
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $135.50
Refer 0 US BANK
Cash Payment E 310-47000-601 BOND PRINCIPAL(DEB 2000 Building Bond Principal $75,000.00
Invoice 33380390
Cash Payment E 310-47000-611 BOND INTEREST 2000 Building Bond Interest $22,517.50
Invoice
Transaction Date 10/12/2007 SECURITY STATE B 10100 Total $97,517.50
Refer 0 V.I.P. PEST CONTROL -
Cash Payment E 205-41900-406 GROUNDS CARE Sept. Pest Control $34.08
Invoice 5012
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $34.08
Refer 0 WASHINGTON CONSERVATION DI
Cash Payment E 101-41000-210 MISCELLANEOUS EXP EOS Grant $138.00
Invoice 1187
Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $138.00
Invoice 1187
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $276.00
Refer 0 WASHINGTON COUNTY RECORDE
Cash Payment E 101-41000-207 HEARING FEES Lepinski Variance $46.00
Invoice 47716
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 11
Payments
Current Period: OCTOBER 2007
Cash Payment E 101-41000-207 HEARING FEES Reicherts CUP $46.00
Invoice 48512
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $92.00
Refer 0 WASHINGTON CTY SURVEYOR'S_ _
Cash Payment E 101-41000-207 HEARING FEES Swanson Parcel Search $53.13
Invoice 1008205
Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $53.13
Refer 0 WINNICK SUPPLY, INC
Cash Payment E 205-41900-223 BUILDING REPAIR SUP Comm.Center Repair $7.59
Invoice 00077039
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $7.59
Refer 0 XCEL ENERGY -
Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $267.09
Invoice 127518709
Cash Payment E 205-41920-381 UTILITIES Community Center $352.99
Invoice 126668877
Cash Payment E 201-43126-381 UTILITIES Maintenance Garage $38.83
Invoice 126674570
Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $39.28
Invoice 126314472
Cash Payment E 205-41920-381 UTILITIES Annex Electric $52.26
Invoice 126321471
Cash Payment E 205-41920-381 UTILITIES Annex Gas $21.27
Invoice 126365028
Cash Payment E 204-45201-381 UTILITIES Warming House $109.33
Invoice 126314186
Cash Payment E 201-43126-381 UTILITIES Public Works $242.16
Invoice 126322895
Cash Payment E 202-42280-381 UTILITIES Firehall $363.23
Invoice 126322895
Cash Payment E 204-45206-381 UTILITIES Ballfield $130.84
Invoice 126171651
Cash Payment E 202-42280-381 UTILITIES Fire Siren $3.21
Invoice 125542543
Cash Payment E 602-43252-381 UTILITIES Bliss LS 3&4 $43.71
Invoice 126173821
Cash Payment E 602-43252-381 UTILITIES Bliss LS#1 $17.42
Invoice 302519740
Cash Payment E 201-43126-387 STREET LIGHTING Uptown Streetlights $205.09
Invoice 302785259
Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $13.10
Invoice 303033579
Cash Payment E 201-43126-381 UTILITIES Flashing Light $27.75
Invoice 303328935
Cash Payment E 204-46101-381 UTILITIES Aerator $8.52
Invoice 303682753
Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,936.08
NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM
Page 12
Payments
Current Period:OCTOBER 2007
Fund Summary
10100 SECURITY STATE BANK
101 GENERAL FUND $15,140.72
201 ROAD&BRIDGE $44,629.56
202 FIRE $38,866.46
204 PARK $1,372.84
205 SCANDIA COMMUNITY CENTER $2,161.51
208 UPTOWN SEWER SYSTEM $738.10
307 BLACKTOP PROJECT 2007 $145,981.48
310 FIRE HALL/PUBLIC WORKS BOND $97,517.50
602 201 SEWER PROJECT $197.99
$346,606.16
Pre-Written Check $0.00
Checks to be Generated by the Compute $346,606.16
Total $346,606.16
Meeting Date: 10/16/2007
Agenda Item: d ) .6)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve the following pay requests as recommended by the City
Engineer:
• Pay Request#4 and final to Dresel Contracting for 2007 Street
Improvements in the amount of$144,413.13.
• Pay Request#1 to Dresel Contracting for Novak & 182nd Street
Drainage Improvements in the amount of$28,559.38.
Deadline/ Timeline: N/A
Background: • For the 2007 Street Improvements, this pay request will complete
the project. There is a two-year guarantee covering the work.
• For the Novak & 182nd Street project, the total contract is
$34,974.00. Work completed to date totals $28,559.38, or about
81% of the project.
Recommendation: The Engineer recommends approving payment.
Attachments/ • Pay Requests
Materials provided:
Contact(s): City Engineer Tom Peterson
Bonestroo 651 604-4868
Prepared by: Anne Hurlburt, Administrator
(pay requests dresel)
•
Page 1 of I
10/11/07
„
Owner: City of Scandia, 14727 209th StREET, PO Box 128, Scandia, MN 55073 Date. October 9, 2007
For Period: 8/8/2007 to 10/9/2007 Request No. 4 AND FINAL
Bonestroo Contractor: Dresel Contracting, 24044 July Avenue, Chisago City, MN 55013
CONTRACTOR'S REQUEST FOR PAYMENT
2007 STREET IMPROVEMENTS
BONESTROO FILE NO 000568-06133-0
SUMMARY
1 Original Contract Amount $ 1,376,282.60
2 Change Order - Addition $ 63,003.90
3 Change Order- Deduction $ 0.00
4 Revised Contract Amount $ 1,439,286.50
5 Value Completed to Date $ 1,262,683.27
6 Material on Hand $ 0.00
7 Amount Earned $ 1,262,683.27
8 Less Retainage 0% $ 0.00
9 Subtotal $ 1,262,683.27
10 Less Amount Paid Previously $ 1,118,270.14
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 AND FINAL $ 144,413.13
Recommended for Approval by:
BONESTROO
Approved by Contractor: Approved by Owner
DRESEL CONTRACTING CITY OF SCANDIA
Specified Contract Completion Date: Date
56805133RE04FINAL:is
Contract Unit Current Quantity Amount
No, Item Unit Quantity Price Quantity to Date to Date
BASE BID:
1 MOBILIZATION LS 1 28000 00 1 S28,000 00
2 TRAFFIC CONTROL LS 1 3000 00 1 S3,000 00
3 PROTECTION OF CATCH BASIN IN STREET EA 1 350 00 SO 00
4 PROTECTION OF CATCH BASIN, NON-STREET EA 2 150 00 $0 00
5 SAl VAGE AND REINSTALL FENCE IF 200 5 00 220 S1,100 00
6 SALVAGE AND REINSTALL RCP APRON EA 4 400 00 5 $2,000 00
7 MILL BITUMINOUS PAVEMENT(1 1/2" DEEP) SY 60 10 05 60 $603 00
8 REMOVE PIPE CULVERT LF 206 6 00 190 $1,140 00
9 SALVAGE AND REINSTALL MAILBOX EA 40 75 00 20 $1,500 00
10 CLEAR AND GRUB TREE 30 75 00 25 S1,875 00
11 DITCH EXCAVATION LF 1000 5 00 1000 1000 S5,000 00
12 COMMON EXCAVATION(P) CY 2500 5 00 2500 $12,500 00
13 SUBGRADE EXCAVATION CY 1500 5 00 400 1522 $7,610 00
14 SELECT GRANULAR BORROW(CV) CY 2300 9 00 539 S4,851 00
15 GRANULAR BORROW(P) CY 8200 9 00 8200 $73,800 00
16 TOPSOIL BORROW(LV) CY 2700 12.00 495 5014 $60,168 00
17 GEOTEXTILE FABRIC, TYPE V SY 7500 1 65 538 $887 70
18 AGGREGATE BASE,CLASS 5 TN 12700 9 80 609 63 14604 6 $143,125 08
19 AGGREGATE SHOULDERING, 100%CRUSHED LIMESTONE TN 2800 21 10 1446 2546 8 $53,737 48
20 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 770 11.25 745 $8,381 25
21 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 9900 41 70 602 77 8172 5 $340,793 25
22 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 4500 43 70 3040 $132,848 00
23 TYPE MV 3 WEARING COURSE MIXTURE(B) TN 4100 42 10 476 68 3506 64 $147,629 54
24 TYPE LV 4 WEARING COURSE MIXTURE (B)-TRAIL SY 900 10 00 879 $8,790 00
25 TYPE LV 4 WEARING COURSE MIXTURE-DRIVEWAY TN 120 81 00 209 23 $16,947 63
26 BITUMINOUS MATERIAL FOR TACK COAT GL 4200 2 30 350 4015 $9,234 50
27 CONCRETE FLUME SF 120 5 75 153 $879 75
28 15" CMP STORM SEWER, 16 GAUGE LF 55 22 00 43 $946 00
29 18" RCP STORM SEWER, CLASS 5 LF 112 3600 96 $3,456 00
30 i 5" RCP STORM SEWER, CLASS 5 LF 165 33 00 136 $4,488 00
31 12" RCP STORM SEWER, CLASS 5 LF 135 30 00 135 $4,050 00
32 18" FLARED END SECTION EA 4 875 00 4 $3,500 00
33 15" RCP FLARED END SECTION EA 9 785 00 4 $3,140 00
34 12" RCP FLARED END SECTION EA 1 750 00 1 $750 00
35 2'X 3'CB, INCL R-3067-V CSTG AND CONC ADJ RINGS EA 1 1400 00 1 $1,400 00
36 4'DIAMETER STORM SEWER iv1H EA 1 1850 00 1 1 $1,850 00
37 CLASS III RANDOM RIPRAP CY 15 65 00 17 $1,105 00
38 CLASS III GROUTED RIPRAP CY 35 105 00 35 35 $3,675 00
39 INSTALL SIGN EA 2 80 00 2 2 $160 00
40 4" SOLID LINE,WHITE EPDXY LF 30720 0 19 30591 30591 $5,812 29
41 4" DOUBLE SOLID LINE, YELLOW EPDXY LF 11750 0 29 14180 14180 S4,112 20
42 4" BROKEN LINE, YELLOW EPDXY LF 720 0 19 290 290 $55 10
43 SILT FENCE,MACHINE SLICED LF 12500 1 10 10348 $11,382 80
44 FLOTATION SILT CURTAIN, STILL WATER LF 200 8 00 200 $1,600 00
45 SEEDING, INCL 250 SEED, FERTILIZER, MULCH AND DISK ANCHOR AC 9 450 00 4 7 $2,115 00
46 SODDING, LAWN TYPE WITH 4" OF TOPSOIL SY 200 3 00 $0 00
47 EROSION CONTROL BLANKETS, CATEGORY 3 SY 5500 1 06 4400 8500 $9,010 00
TOTAL BASE BID: $1,129,008.57
ALTERNATE NO. 1 -OSTRUM AVENUE:
48 CLEAR A.ND GRUB TREE 15 150 00 36 55,400 00
49 SALVAGE AND REINSTALL RCP LF 16 30 00 16 S480 00
50 SALVAGE AND REINSTALL RCP APRON EA 2 500 00 2 $1,000 00
51 MILL BITUMINOUS PAVEMENT(1 1/2" DEEP) SY 5 30 00 5 $150 00
52 SUBGRADE EXCAVATION CY 850 5 00 992 $4,960 00
53 SELECT GRANULAR BORROW(CV) CY 500 9 00 660 S5,940 00
54 GRANULAR BORROW(LV) CY 550 7 60 86 $653 60
55 TOPSOIL BORROW(LV) CY 200 12 00 68 $816 00
56606133REQ4FINAL xis
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
56 GEOTEXTILE FABRIC, TYPE V St 800 2 00 992 $1,984 00
57 AGGREGATE BASE, CLASS 5 TN 730 9 80 728 92 $7,143 42
58 AGGREGATE SHOULDERING, 100%CRUSHED LIMESTONE TN 180 21 10 180 S3,798 00
59 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 520 42 55 325 $13,828 75
60 TYPE LV 3 WEARING COURSE MIXTURE(B) TN 520 45 10 325 $14,657 50
61 BITUMINOUS MATERIAL FOR TACK COAT GL 260 2 30 260 $598 00
62 15" RCP STORM SEWER, CLASS 5 LF 40 30 00 40 $1,200 00
63 15" RCP FLARED END SECTION EA 2 900 00 2 $1,800 00
64 EROSION CONTROL BLANKETS, CATEGORY 3 SY 1000 1 10 300 $330 00
65 SILT FENCE,MACHINE SLICED LE 1300 1 10 1 300 $1,430.00
66 FLOTATION SILT CURTAIN,STILL WATER LF 300 8 00 300 $2,400 00
67 SEEDING, INCL SEED, FERTILIZER,MULCH AND DISK ANCHOR AC 0 3 4000 00 0 3 $1,200 00
TOTAL ALTERNATE NO. 1 -OSTRUM AVENUE: $69,769.27
ALTERNATE NO.2 - CUT DOWN 240TH STREET HILL
68 COMMON EXCAVATION CY 2500 3 75 361 $1,353 75
69 EROSION CONTROL BLANKETS, CATEGORY 3 SY 1400 1 10 1200 $1,320 00
Total ALTERNATE NO 2 -CUT DOWN 240TH STREET HILL $2,673 75
CHANGE ORDER NO. 1
1 COMMON EXCAVATION CY 640 5 00 640 $3,200 00
2 SELECT GRANULAR BORROW CY 320 9 00 320 $2,880 00
3 GEOTEXTILE FABRIC SY 960 1 65 960 $1,584 00
4 REMOVE BITUMINOUS SY 840 2 50 840 S2,100 00
5 AGGREGATE BASE TN 387 9 80 387 $3,792 60
6 LIMEROCK SHOULDER TN 30 2110 30 $633 00
7 NON-WEARING COURSE TN 100 41 70 100 $4,170.00
8 WEARING COURSE TN 80 43 70 80 $3,496 00
9 TACK COAT GAL 50 2 30 50 $115 00
10 SILT FENCE,REGULAR LF 200 1 10 200 $220 00
11 SALVAGE AND REINSTALL MAILBOX EA 2 75 00 2 5150 00
12 STRIPING LF 240 0 67 240 $160 80
13 MISC -MOBILIZATION,TRAFFIC CONTROL, RESTORATION,SAW CUTTING, ETC LS 1 2500 00 1 $2,500.00
Total
$25,001 40
CHANGE ORDER NO. 2
1 COMMON EXCAVATION CY 925 5 00 925 $4,625 00
2 SELECT GRANULAR BORROW CY 465 9 00 465 $4,185 00
3 GEOTEXTILE FABRIC SY 1400 1 65 1400 $2,310 00
4 REMOVE BITUMINOUS SY 1220 2 50 1220 $3,050 00
5 AGGREGATE BASE TN 670 9.80 505 59 $4,954 78
6 LiMEROCK SHOULDER TN 25 21 10 25 $527 50
7 NON-WEARING COURSE TN 110 41 70 110 $4,587 00
8 WEARING COURSE TN 110 43 70 110 $4,807 00
9 TACK COAT GAL 70 2 30 $0 00
10 REMOVE PIPE CULVERT LF 47 6 00 47 $282 00
11 18" RCP LF 32 36 00 32 $1,152 00
12 18" FES EA 2 875 00 2 $1,75000
13 MISC - MOBILIZATION, TRAFFIC CONTROL, RESTORATION,SAW CUTTING,ETC LS 1 4000 00 1 $4,000 00
TOTAL
$36,230,28
TOTAL BASE BID: $1,129,008 57
TOTAL ALTERNATE NO 1 -OSTRUM AVENUE: $69,769 27
TOTAL ALTERNATE NO 2 -CUT DOWN 240TH STREET HILL $2,673 75
TOTAL CHANGE ORDER NO 1: • $25,001 40
TOTAL CHANGE ORDER NO 2 $36,230.28
TOTAL WORK COMPLETED TO DATE $1,262,683 27
55606133RE04FINAL xis
PROJECT PAYMENT STATUS
OWNER CITY OF SCANDIA
BONESTROO FILE NO. 000568-06133-0
CONTRACTOR DRESEL CONTRACTING
CHANGE ORDERS
No. Date Description Amount
1 5/7/2007 This Change Order provides for additional work on this project. See
Change Order. _ $25,00.1 40 _
5/7/2007 This Change Order provides for additional work on this project. See
Change Order. $38,002 50 •
Total Change Orders $63,003.90
PAYMENT SUMMARY
No. From To Payment Retainage Completed
1 04/02/2007 06/06/07 408,317.66 21,490.40 429,808.06
2 06/07/2007 07/10/07 617,787.28 54,005.52 1,080,110.46
3 07/11/2007 , 08/07/07 92,165.20 58,856.32 1,177,126.46
4 AND FINAL 08/08/2007 10/09/07 144,413.13 ( 1,262,683.27
Material on Hand
Total Payment to Date $1,262,683.27 Original Contract $1,376,282.60
Retainage Pay No. 4 AND FINAL Change Orders $63,003.90
Total Amount Earned $1,262,683.27 Revised Contract $1,439,286.50
56806133REQ4FINAL xls
Owner: City of Scandia, 14727 209th St., P.O. Box 128 Scandia, MN 55073 Date: October 10, 2007
For Period: 10/1/2007 to 10/10/2007 Request Nc 1
Bonestroo
Contractor: Dresel Contracting,24044 July Ave., Chisago City, MN 55013
CONTRACTOR'S REQUEST FOR PAYMENT
2007 DRAINAGE IMPROVEMENTS
BONESTROO FILE NO. 000568-07136-0
SUMMARY
1 Original Contract Amount $ 34,974.00
2 Change Order- Addition $ 0.00
3 Change Order - Deduction $ 0.00
4 Revised Contract Amount $ 34,974.00
5 Value Completed to Date $ 30,062.50
6 Material on Hand $ 0.00
7 Amount Earned $ 30,062.50
8 Less Retainago 5% $ 1,503.13
9 Subtotal $ 28,559.38
10 Less Amount Paid Previously $ 0.00
11 Liquidated damages - $ 0.00
12 AMOUNT DUE THIS REQUEST FOR PAYME 1 $ 28,559.38
Recommended for Approval by:
BONESTROO
01-04( '414-641-1-*/
Approved by Contractor: Approved by Owner
DRESEL C OJTRACTING CITY OF SCANDIA
Specified Contract Completion Date: Date:
3 P{-'' 11
Contract Unit Current Quantity Amount
No. Item Unit Quantity Price Quantity to Date to Date
PART 1 -182ND STREET IMPROVEMENTS:
1 POND EXCAVATION(P) CY 700 5 00 700 700 $3,500.00
2 SAW CUT BITUMINOUS STREET LF 100 3 00 100 100 $300.00
3 SALVAGE AND REINSTALL WIRE FENCE LF 150 8.00 150 150 $1,200.00
4 12"RCP, CLASS 5 LF 91 21 00 85 85 $1,785.00
5 15"RCP, CLASS 5 LF 25 25.00 20 20 $500.00
6 15"RCP FLARED END SECTION EA 1 500.00 1 1 $500.00
7 2' X 3'CATCH BASIN EA 1 1100.00 1 1 $1,100.00
8 CATCH BASIN MANHOLE EA 3 1350.00 3 3 $4,050 00
9 OUTLET SKIMMER STRUCTURE EA 1 2050 00 1 1 $2,050.00
10 AGGREGATE BASE, CLASS 5 TN 60 12.00 30 30 $360.00
11 REMOVE AND PATCH ROAD, INCLUDING
BITUMINOUS CURB, WITH TYPE LV-3 WEARING
COURSE SY 120 23.00 120 120 $2,760.00
12 RIP RAP. CLASS 3 CY 30 65.00 15 15 $975 00
13 CLEAR AND GRUB LS 1 3100.00 1 1 $3,100.00
14 SILT FENCE, HEAVY DUTY LF 200 3.00 200 200 $600.00
15 EROSION CONTROL BLANKETS. CATEGORY 3 SY 500 1_75 $0.00
16 SEEDING, MIX 250 AC 0 15 2250.00 $0.00
TOTAL PART 1 - 182ND STREET IMPROVEMENTS $22,780.00
PART 2-NOVAK AVENUE IMPROVMENTS:
17 DITCH EXCAVATION LF 30 20.00 30 30 $600.00
18 GRANULAR BORROW(CV) CY 70 7.25 30 30 $217.50
19 AGGREGATE BASE. CLASS 5 TN 50 12.00 25 25 $300.00
20 AGGREGATE SHOULDERING TN 5 20.00 5 5 $100.00
21 TYPE LV 3 WEARING COURSE MIXTURE TN 15 105.00 15 15 $1,575.00
22 21"RCP, CLASS 4 LF 48 31.00 40 40 $1,240.00
23 21"RCP FLARED END SECTION EA 1 600.00 1 1 $600.00
24 4'DIAMETER MANHOLE WITH INLET CASTING R43, EA 1 1750.00 1 1 $1,750.00
25 RIP RAP, CLASS 3 CY 20 65.00 10 10 $650.00
26 CLEAR AND GRUB LS 1 250.00 1 1 $250.00
27 EROSION CONTROL BLANKETS, CATEGORY 3 SY 200 2.00 $0.00
28 SEEDING, MIX 250 AC 0.1 2250.00 $0.00
TOTAL PART 2-NOVAK AVENUE IMPROVMENTS: $7,282.50
TOTAL PART 1 - 182ND STREET IMPROVEMENTS: $22,780.00
TOTAL PART 2-NOVAK AVENUE IMPROVMENTS $7,282.50
TOTAL WORK COMPLETED TO DATE 330,062.50
PROJECT PAYMENT STATUS
OWNER CITY OF SCANDIA
BONESTROO FILE NO 000568-07136-0
CONTRACTOR DRESEL CONTRACTING
CHANGE ORDERS
No. Date Description Amount
Total Change Orders
PAYMENT SUMMARY
No. From To Payment Retainage Completed
1 10/01/2007 10/10/07 28,559.38 1,503.13 30,062.50
Material on Hand
Total Payment to Date $28,559.38 Original Contract $34,974.00
Retainage Pay N 1 1,503.13 Change Orders
Total Amount Earned $30,062.50 Revised Contract $34,974.00
Meeting Date: 10/11/07
Agenda Item: +
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651)433-2274
Action Requested: Approve a reduction in the letter of credit for North American Land and
Title Group, Inc. (hereafter referred to as Developer) for Roadway
Acceptance in the Wild Bush Acres subdivision.
Deadline/ Timeline: N/A
Background: • The development agreement for Wild Bush Acres required the
Developer to submit a financial guarantee in the form of a letter of
credit for the trees and landscaping in the total amount of$37,000.00.
• The Council approved a $30,000.00 reduction for this letter of credit
on 11/21/2006 to a new amount of$7,000.00.
• The developer has requested a further reduction of$5,500.00 to a
new amount of$1,500.00. The trees were planted over a year ago.
• I will walk the area next spring with the developer to determine that
all of the trees have survived. 3 trees are in question and I feel could
be replaced with the remaining dollars.
Recommendation: I recommend that the Council approve the reduction of the letter of credit
to a new total amount of$1,500.00.
Attachments/ • Letter from North American Land and Title Group, Inc dated
Materials provided: October 7, 2007
Contact(s): Mark Wolston, President
North American Land and Title Group, Inc
(763-295-8093, cell 763-350-9732)
Prepared by: Steve Thorp, Scandia Code Official
(Wild Bush Acres reduct 3)
Page 1 of 1
10/11/07
North American , ;.,
Land & Title Group, Inc
8404 County Road 39 NE
Monticello, MN 55362
Phone:
743 -3E0 "9732- RECEIVED
OC i .1 Z007
CITY OF SCANDIA
October 7, 2007
Town of New Scandia
Steve Thorp
Scandia Code Official
P O. Box 128
14727 209th Street North
New Scandia, MN 55073
Re: Reduction in Letter of Credit (Trees) for One Year Warranty Period
Dear Mr Thorp:
We agree with your letter dated September 26, 2007, however the three trees you marked with
caution tape appear to have grown winter buds.
We would like to walk this site with you this coming spring, and would agree to replace these
three trees at that time if they appear to be in poor condition.
We request a reduction in the Letter of Credit to $1,500.00 for the Warranty Period.
If this reduction is approved by the Town Board I will provide a New Letter of Credit for that
amount.
Please call me with any information regarding this Request and the date of the Town Board
Meeting..
Sincerely,
•
Mark A. Woolston
President
Meeting Date: 10/16/2007
Agenda Item: 5 e le/��
City Council Agenda Report .4 (1/1
. City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve a utility permit for Connexus Energy to install electric
distribution lines in rights-of-way in the "Tii Gavo"development.
Deadline/ Timeline: N/A
Background: • Ordinance#39, as amended by ordinance#42, requires utility
companies to secure a permit from the City prior to installation of
utilities in public rights-of-way.
• City Engineer Tom Peterson has reviewed the application and has
recommended approval.
• Permit fees have been paid.
Recommendation: Staff recommends that the Council approve the permit.
Attachments/ • Permit application
Materials provided:
Contact(s): Connexus Energy 763 323-2619
Tom Peterson, Bonestroo 651 604-4868
Prepared by: Anne Hurlburt, Administrator
(utility permit tii gavot
Page 1 of 1
10/16/07
UTILITY PERMIT U O o 7- Q 3g
APPLICATION ,. &a,ro
CITY OF SCANDIA
14727 209th Street North,PO Box 128,Scandia,MN 55073
651/933-2274 Facsimile Machine 651/433-5I12
Application is hereby made for permission to place,construct and thereafter maintain the following:
FEE:$50.00
Project Address Of known)
�T I 1 (-at/0
Legal Description(attach if necessary)
I 1 G-ckVO
Property ID Number
Type of Utility-General Description
�1 ,
e e CA-y1C. -
Contractor Name Address City State Zip Phone
Conn{Xus 641 r� I414,01 Ramse,j Blvd, 3tJ Rcu .cc,j MN 5 5303 76 3-323- 1,01
Describe Work and Submil Two(2)
Copies of all Plans:
v�sd-u.l I 5l ntj k-p hA Se u Yl d.e.+-d ratknrl e Le, rt c d 15 A-rt�O r�.-t o� j (.n c
R O J -I- Sere f e tA) pled-.
Sion dale: I� � �� � Completion date:
1 I 7 ) 3o ) ag
I hereby certify that I have read and will comply with all of requirements of the Scandia Development Code that apply to the activity for which I sin seeking permit
approval The granting of this permit in no way permits acts which may be prohibited by other governmental agencies
Iona
Signature of Applicant DnIc
FOIL OFFICE USE ONLY
Fee Paid:
45 0 OCT 12 Z007
CITY OF S�NDIA �!
^ / /
Approved by: (/Y//J �� �' .� / e: I V 7 i
i•
� 14601 Ramsey Boulevard
," CONI VA'✓\Y US( Ramsey,Minnesota 55303
763.323.2600
ENE Fax:763.323.2603
1.800.642.1672
www.connexusenergy.com
Your Community unity Energy Partner info@connexusenergy.com
RECEIVED
October 8, 2007
OCT 12 2007
Town of New Scandia CITY OF SCANDIA
14727 209th St. North
PO Box 128
Scandia, MN 55073
Attn: Brenda Eklund/New Scandia Township
Fax #: 651-433-5112
Re: Tii Gavo WO: 07-9238
Dear Ms. Eklund:
Connexus® Energy requests permission to install a single-phase underground electric
distribution line to serve the new plat, Tii Gavo, located at Lakamaga Trail and
Meadowridge Trail North:
I have attached a copy of the proposed construction, and a$50 check for the permit fee.
Please mark your approval and return a copy to Connexus Energy for our permanent
files.
Please notify Connexus Energy at this time if there are any road or utility projects in the
near future that could affect these proposed facilities.
If you have any questions, please contact Troy Nodes at 763-323-2754.
Sincerely,
UL*Debbie Tyler
Engineering Services & ROW Representative
Enclosures
PAID
OCT 12 ZOOS
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City of Scandia, MN
Assessment Hearing, 2007 Street Improvements
October 16, 2007
ASSESSMENT CALCULATION
It is proposed to finance a portion of the cost of the improvements by special assessments against
the benefited properties. The City policy for road improvement projects is to assess 25% of the
total bituminous surfacing cost to properties along collector roads and 75% of the bituminous
surfacing cost to properties located along non-collector (residential) roads.
Assessable units are defined as built or build-able sites. The per unit assessment is calculated by
taking the total bituminous surfacing cost divided by the total number of assessable units. This
calculation is as follows:
Total bituminous surfacing cost (base, wear, tack coat) $645,900
Total assessable units (see next page): 135
Per unit assessment ($645,900 _ 135) $4,784
Collector Road assessment(25%) =$4,784 x 0.25 = $1,196
Non-Collector Road assessment (75%) = $4,784 x 0.75 = $3,588
$1,196 x 55 units = $65,780
$3,588 x 80 units = $287.040
TOTAL ASSESSMENT= $352,820
1
ASSESSABLE UNITS
Platted lots and parcels not able to be subdivided get one assessable unit. Large parcels were
measured and an equivalent number of assessable units were calculated for each based on
zoning, front footage and area. Corner lots with paving taking place on two sides receive 1.5
assessable units. The calculated assessable units along each project road are as follows:
Collector Streets
228th Street N.- Manning to Lofton 29
240th Street N.- Morgan to Oldfield 22
240th Street N.- west of Manning 4
Subtotal 55
Non-Collector (Residential) Streets
240th Street N.- east of Manning 4
232nd Street N. 5.5
235th Street N. 4.5
223`d Street N. 4.5
235th Street & Quentin 13.5
220th Street 7
Penrose Avenue N. 5
Ostrum Avenue N. 5
209th Street N. 7.5
Quality Trail 18
Quadrant Avenue 4
197th Street 1.5
Subtotal 80
Total AssessableUnits 135
Collector Streets were determined in 1997, when the Township had a Thoroughfare Plan
developed.
2
Meeting Date: 10/16/2007
Agenda Item:
41)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Hold a public hearing on special assessments for the 2007 Road
Improvement Project.
Deadline/ Timeline: N/A
Background: • At the September 4 meeting, the Council ordered the assessment
of$351,870.89 of the costs of the 2007 paving project to the
benefiting property owners. Assessments will be for 10 years, at
an interest rate of 6.5%.
• The assessment to property owners is $1,196 per unit for collector
streets, and $3,588 per unit for non-collector streets.
• The attached notice was sent to all property owners listed on the
assessment roll.
Recommendation: The Council should hold the hearing, and consider any objections
according to the procedure given in the notice. Upon conclusion of
the hearing, a resolution adopting the assessment will be prepared for
consideration at the November 6 meeting.
Attachments/ • Notice of Hearing
Materials provided: • Assessment Roll
Contact(s): City Engineer Tom Peterson
Bonestroo 651 604-4868
Prepared by: Anne Hurlburt, Administrator
(2007 road project hearing)
Page 1 of 1
10/10/07
CITY OF SCANDIA
NOTICE OF HEARING ON PROPOSED ASSESSMENT
Scandia, Minnesota
September 21, 2007
TO:
Re: Proposed Assessment of Parcel No.
NOTICE IS HEREBY GIVEN that the City Council will meet at 7:00 p.m. on
October 16, 2007 in the Scandia Community Center, 14727 209th Street North, Scandia, MN
55073 to consider, and possibly adopt, the proposed assessment for the improvement of the
following streets and roads in Scandia, to-wit:
1. 232nd Street North from Lofton Avenue to west end;
2. 235th Street North from Meadowbrook to west end;
3. Ostrum Avenue North from Oakhill to south end;
4. Penrose Avenue from Highway 97 to south;
5. 223rd Street from Olinda to east end;
6. 220th Street North from Highway 95 to Quarry;
7. 209th Street North from Highway 95 to Quadrant Avenue;
8. Quadrant Avenue from 209th Street to north end;
9. Quality Trail from 209th Street to west end;
10. 235th Street North from Highway 95 to Quentin Avenue;
11. Quentin Avenue North and South of 235th Street;
12. 228th Street North from Manning Trail to Lofton Avenue;
13. 240th Street North from Morgan to Oldfield;
14. 240th Street from Manning to west end;
15. 240th Street from Manning to east end;
16. 197th Street from Highway 95 to the top of the bluff;
by the application of Class 5 or other aggregate and other subgrade construction, ditch
construction and the application of bituminous surfacing. Adoption by the City Council of the
proposed assessment may occur at the hearing. The area proposed to be assessed is the abutting
property and the non-abutting property for which a street provides access to the property to the
public street system.
The amount to be specially assessed against your particular lot, piece, or parcel of land is
$ . Such assessment is proposed to be payable in equal annual installments extending
1
over a period of ten (10) years, the first of the installments to be payable on or before the first
Monday in January, 2008, and will bear interest at the rate of 6.5% per annum from the date of
the adoption of the assessment resolution. To the first installment shall be added interest on the
entire assessment from the date of the assessment resolution until December 31, 2008. To each
subsequent installment when due shall be added interest for one year on all unpaid installments.
You may at any time prior to certification of the assessment to the county auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the Clerk.
No interest shall be charged if the entire assessment is paid within 30 days from the adoption of
this assessment. You may at any time thereafter, pay to the Clerk the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be charged
through December 31 of the succeeding year. If you decide not to prepay the assessment before
the date given above the rate of interest that will apply is 6.5% per year. The right to partially
prepay the assessment is not available.
The total cost of the improvement is $1,262,788.02.
The proposed assessment roll is on file for public inspection at the Clerk's office. The
total amount of the proposed assessment is $351,870.89. Written or oral objections will be
considered at the meeting. No appeal may be taken as to the amount of an assessment unless a
signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding
officer at the hearing. The City Council may consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property
owners as it deems advisable.
If an assessment is contested and there is an adjourned hearing, the following procedure
shall be followed:
1. The City will present its case first by calling witnesses who may testify by narrative or
by examination, and by the introduction of exhibits. After each witness has testified,
the contesting party will be allowed to ask questions. This procedure will be repeated
with each witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or
present such testimony as the objector desires. The same procedure for questioning of
the City's witnesses will be followed with the objector's witnesses.
2
3. The objector may be represented by Counsel.
4. Minnesota rules of evidence will not be strictly applied; however, they may be
considered and argued to the City Council as to the weight of items of evidence or
testimony presented to the City Council.
5. The entire proceedings will be tape-recorded.
6. At the close of presentation of evidence, the objector may make a final presentation to
the City Council based on the evidence and the law. No new evidence may be
presented at this point.
7. The City Council may adopt the proposed assessment at the hearing.
An owner may appeal an assessment to district court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30
days after the adoption of the assessment and filing such notice with the District Court within ten
days after service upon the Mayor or Clerk.
Anne Hurlburt, Clerk/Administrator
3
SCANDIA ASSESSMENT ROLL
2007 ROAD IMPROVEMENTS
Equivalent Unit
Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector
$3,588 $1,196 Assessment
197th Street North
3003219240020 Terrence&Beverly Bennett 19713 Quinnell Avenue N 19673 Quinnell Ave N Marine on St Croix,MN 55047 0.5 $1,794.00
3003219130016 Sheldon Fox 16901 -197th Street N same Marine,MN 55047 1 $3,588.00
Subtotal 1.5 0 $5,382.00
209th Street North
1903219220005 Jason&AmyJo Helke 16360-209th Street N same Scandia,MN 55073 1 $3,588.00
1903219220004 Frederick&Lois Boesel 16315-209th Street N same Scandia,MN 55073 1 $3,588.00
1903219220008 Frederick&Lois Boesel 16315-209th Street N vacant/seasonal Scandia,MN 55073
2403220110003 Robert&Mary Welsch 16850-209th Street N same Scandia,MN 55073 1 $3,588.00
2403220110004 Robyn Dochterman&Deidre Pope 16277 Quality Trail N same Scandia,MN 55073 1.5 $5,382.00
2403220110002 Bruce&Michele Fahey 20939 Quadrant Avenue N same Scandia,MN 55073 1.5 $5,382.00
2403220110006 Stanley&Louise Erickson 16260 Quality Trail N same Scandia,MN 55073 1.5 $5,382.00
Subtotal 7.5 0 $26,910.00
220th Avenue North-Hwy 95 to Quarry
1203220440001 Nancy Madden 22033 St Croix Trail N same Scandia,MN 55073 0.5 $1,794.00
0703219330001 Ann Bancroft&Pamela Arnold 16560 220th Street N same Scandia,MN 55073 4 $14,352.00
1803219220003 Melvin&Catherine Bakken 21959 St Croix Trail N same Scandia,MN 55073 0.5 $1,794.00
1803219220001 Edward&Shirley Hopkins PO Box 376 vacant/seasonal Arlington,MN 55307 2 $7,176.00
Subtotal 7 0 $25,116.00
223rd Street North
1103220410001 Allen&Janet Brown 14990-223rd Street N same Scandia,MN 55073 1 $3,588.00
1103220420001 Mark&Danette Polglase 22289 Olinda Trail N same Scandia,MN 55073 0.5 $1,794.00
1103220430006 David&Nan Ann Smith 14955-223rd Street N same Scandia,MN 55073 1 $3,588.00
1103220430007 Michael&Lori Cook 14933-223rd Street N same Scandia,MN 55073 1 $3,588.00
1103220440008 Robert&Laura Kemmis 14977-223rd Street N same Scandia,MN 55073 1 $3,588.00
Subtotal 4.5 0 $16,146.00
228th Street North
0703220120008 Michael&Carol Matt 10830 228th Street N 22861 Manning Avenue Scandia,MN 55073 0.5 $598.00
0703220120003 Dennis Christ&Jill Briggs 22861 Manning Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0703220120004 Dennis Christ&Jill Briggs 22861 Manning Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0703220120005 Bruce&Barbara Lueddecke 10996-228th Street N same Scandia,MN 55073 1 $1,196.00
0703220110004 Edgar&Carolyn Pelava 4720 Washburn Avenue So. vacant/seasonal Minneapolis,MN 55410 1 $1,196.00
0703220110003 David&Christine Olson 11180-228th Street N same Scandia,MN 55073 1 $1,196.00
0703220110002 Michael&Nancy Peterson PO Box 69 11240-228th Street N Scandia,MN 55073 2 $2,392.00
0703220130002 Donald&Sue Wehseler 22635 Manning Trail N same Scandia,MN 55073 0.5 $598.00
0703220130003 Dennis&Patricia Hoyt Trs. 10921 -228th Street N same Scandia,MN 55073 2 $2,392.00
0703220140001 Tiller Corporation 10633 89th Ave N,PO Box 14 vacant/seasonal Maple Grove,MN 55369 4 $4,784.00
0803220220003 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0803220220004 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0803220220005 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0803220220006 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0803220210002 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
\\Server\shareddocs\Departments\Engineering\Assessments\2007 Assessments\Assessment Roll 092107 1
SCANDIA ASSESSMENT ROLL
2007 ROAD IMPROVEMENTS
Equivalent Unit
Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector
$3,588 $1,196 Assessment
0803220210003 Mark&Theresa Johnson 11680-228th Street N same Scandia,MN 55073 1 $1,196.00
0803220210004 James Richard Schneider II 11760-228th Street N same Scandia,MN 55073 1 $1,196.00
0803220230002 Lewis&Barbara Gramer 11345-228th Street N same Scandia,MN 55073 1 $1,196.00
0803220230003 Lewis&Barbara Gramer 11345-228th Street N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0803220230004 Mark Fitzgerald&Jessica Jensen 11483-228th Street N same Scandia,MN 55073 2 $2,392.00
0803220240001 Tiller Corporation 10633 89th Ave N,PO Box 14 22540 Lofton Ave N Maple Grove,MN 55369 4 $4,784.00
Subtotal 0 29 $34,684.00
232nd Street North
0503220310001 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 4 $14,352.00
0503220340002 Gary Ahmann 23190 Lofton Avenue N same Scandia,MN 55073 0.5 $1,794.00
0503220340003 Mitch Ammerman 855 Broadway Avenue W 23160 Lofton Avenue N Forest Lake,MN 55025 0 $0.00
0503220320001 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00
Subtotal 5.5 0 $19,734.00
235th Street North-west of Meadowbrook
0403220230001 Warren Dahlin 1041 Third Street NW vacant/seasonal New Brighton,MN 55112 0 $0.00
0403220320004 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00
0403220320005 Ross&Marta Nelson 12445-235th Street N same Scandia,MN 55073 0.5 $1,794.00
0403220320006 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00
0403220320007 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00
0503220140002 Scott&Rebecca Muellner 23500 Meadowbrook Ave N same Scandia,MN 55073 1 $3,588.00
Subtotal 4.5 0 $16,146.00
235th Street North&Quentin Avenue North(east of Hwy 95)
0603219230008 Vernon&Laura LaPlante 23530 Quentin Avenue N same Scandia,MN 55073 1.5 $5,382.00
0603219230007 John Wikre 23677 St Croix Trail N none Scandia,MN 55073 1 $3,588.00
0603219240006 Ruth Willius 23577 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00
0603219240003 Lurie Enterprises LP 4751 Girard Avenue S 23601 Quentin Ave N Minneapolis,MN 55409 1 $3,588.00
0603219240007 Bryan&Candyce Close 2468-2nd Avenue E vacant/seasonal North St.Paul,MN 55109 1 $3,588.00
0603219320001 Thomas&Betty Seaton 16411 -235th Street N same Scandia,MN 55073 1.5 $5,382.00
0603219320004 Thomas Paddock&Jeannie O'Neil 23303 St.Croix Trail N same Scandia,MN 55073 0.5 $1,794.00
0603219320003 Randy&Kathy Ferrin 23290 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00
0603219310002 Judith&Neal Woodhouse 23499 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00
0603219310004 Robert&Martha McKelvey 23449 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00
0603219310006 Diane Herman 23355 Quentin Avenue N vacant/seasonal Scandia,MN 55073 1 $3,588.00
0603219310008 Diane Herman 23355 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00
0603219310010 Paul&Gretchen Clark 23249 St Croix Trail N vacant/seasonal Scandia,MN 55073 1 $3,588.00
0603219310011 Randy&Kathy Ferrin 23290 Quentin Avenue N vacant/seasonal Scandia,MN 55073 0 $0.00
Subtotal 13.5 0 $48,438.00
240th Street N.-Manning to the west
0603220210003 Glenn&Sarah DelGiudice 23950 Manning Trail N same Scandia,MN 55073 1 $1,196.00
0603220210002 George&Frances Joselyn 10676-240th Street N same Scandia,MN 55073 1 $1,196.00
0603220220002 Clifton&Linda Havener 10441 -240th Street N same Scandia,MN 55073 1 $1,196.00
0603220220001 Clifton&Linda Havener 10441 -240th Street N vacant/seasonal Scandia,MN 55073 1 $1,196.00
\\Server\shareddocs\Departments\Engineering 1Assessmentsk2007 Assessments'Assessment Roll 092107 2
SCANDIA ASSESSMENT ROLL
2007 ROAD IMPROVEMENTS
Equivalent Unit
Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector
$3,588 $1,196 Assessment
Subtotal 0 4 $4,784.00
240th Street N.-Manning to the east
0603220120001 Joshua&Kristine Hauer 10821 -240th Street N same Scandia,MN 55073 1 $3,588.00
0603220120004 James&Nancy Beimert 23877 Manning Trail N same Scandia,MN 55073 1 $3,588.00
0603220120002 David&Kelly Lawry 10843-240th Street N same Scandia,MN 55073 1 $3,588.00
0603220120003 Dallas&Mary Dahlin-Oman 26449 Forli Avenue vacant/seasonal Wyoming,MN 55092 1 $3,588.00
0603220110001 Rebecca Jones 11051 -240th Street N same Scandia,MN 55073 0 $0.00
Subtotal 4 0 $14,352.00
240th Street N.-Morgan to Oldfield
0403220120004 J Thompson Homes,Inc 26589 Forest Blvd.,PO Box 5!(corner lot) Wyoming,MN 55092 0.5 $598.00
0403220120003 Mary Ann Wennberg 13640-240th Street N vacant/seasonal Scandia,MN 55073 2 $2,392.00
0403220110001 David&Kathryn Mueller 2552-190th Street vacant/seasonal Luck,WI 54853-3727 1 $1,196.00
0403220110003 Gregory&Cynthia Dupre 13141 -240th Street N same Scandia,MN 55073 1 $1,196.00
0403220110002 John&Judy Ball 13221 -240th Street N same Scandia,MN 55073 1 $1,196.00
0403220110004 John&Judy Ball 13221 -240th Street N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0303220220003 Gregory&Anne Duren 13305-240th Street N same Scandia,MN 55073 1 $1,196.00
0303220220007 Gregory&Anne Duren 13305-240th Street N vacant/seasonal Scandia,MN 55073 0 $0.00
0303220220006 Chris&Joanne Messerly 317 Timberline Trail vacant/seasonal St.Paul,MN 55127 1 $1,196.00
0303220220005 Chris&Joanne Messerly 317 Timberline Trail vacant/seasonal St.Paul,MN 55127 1 $1,196.00
0303220220002 James&Peggy Simpson 23393 Nolan Avenue N 13519-240th Street N Scandia,MN 55073 1 $1,196.00
0303220210004 James&Peggy Simpson 23393 Nolan Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00
0303220210005 Donald Krueger 13707-240th Street N vacant/seasonal Scandia,MN 55073 2 $2,392.00
0303220210003 Donald Krueger 13707-240th Street N same Scandia,MN 55073 2 $2,392.00
0303220210001 Edsel&Luella Johnson 14681 Oakhill Lane N vacant/seasonal Scandia,MN 55073 0 $0.00
0303220120001 John&Catherine Stensager PO Box 214 13815-240th Street N Scandia,MN 55073 1 $1,196.00
0303220120002 MICA Group Homes LLC 5337 Cambell Ave.So.,#C 13935-240th Street N Springfield,MO 65810 1 $1,196.00
0303220120010 Dwayne&Rochell Brodin 13913-240th Street N same Scandia,MN 55073 1 $1,196.00
0303220110002 Thomas Schweitzer/Kindra Bratteig 14115-240th Street N same Scandia,MN 55073 2 $2,392.00
0303220110003 Charles&Robyn Preisler 14197-240th Street N same Scandia,MN 55073 1 $1.196.00
0303220110004 Shawn&Ricki Jo McGee 23950 Oldfield Avenue N same Scandia,MN 55073 0.5 $598.00
Subtotal 0 22 $26,312.00
Penrose Avenue North
1303220340004 Cathy Marie Nickeson 21181 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00
1303220340005 Guy Homburg 21133 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00
1303220340006 Jeffrey&Michele Boston/ 2042 Wooddale Drive,#220 21077 Penrose Ave N Woodbury,MN 55125 1
Robert&Janice Haven $3,588.00
1303220330007 Harvey&Linda Klein 21180 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00
1303220330008 Dennis&Lori Brodtmann 21120 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00
1303220330009 Donald&Rabecca Brooks 21060 Penrose Avenue N same Scandia,MN 55073 0 $0.00
Subtotal 5 0 $17,940.00
Quadrant Avenue
2403220110001 Peter&Susan Schwarz 20969 Quadrant Avenue N same Scandia,MN 55073 1 $3,588.00
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SCANDIA ASSESSMENT ROLL
2007 ROAD IMPROVEMENTS
Equivalent Unit
Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector
$3,588 $1,196 Assessment
2403220120003 Scott&Corinne Moncur 20970 Quadrant Avenue N same Scandia,MN 55073 1 $3,588.00
2403220120004 George&Margaret Crothers 20940 Quadrant Avenue N same Scandia,MN 55073 1 $3,588.00
2403220120001 Patrick Redig 16099-209th Street N same Scandia,MN 55073 1 $3,588.00
Subtotal 4 0 $14,352.00
Quality Trail
2403220110005 Patrick&Suzanne McArdle 16235 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220110007 Douglas&Andrea Hackman 16220 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220140001 Donald&Nancy Kern 16195 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220140002 James&Eileen Finnegan 16155 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220140003 Juliann Bol 16115 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220140004 Juliann Bol&Larry Christiansen 16115 Quality Trail N vacant/seasonal Scandia,MN 55073 1 $3,588.00
2403220140005 Archie Schurb 16035 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220140006 Ronald&Patricia Hawkinson 16190 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220140007 Philip Larson&Colleen Anderson 16050 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220130001 John Moszer/Amanda Terhark 15995 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220130002 David&Patricia Sweeney 15945 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220130003 SE-TAC Properties LLC 126 2nd Street South 15905 Quality Trail N Stillwater,MN 55082 1 $3,588.00
2403220130004 Richard&Judy Nelson 15865 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220130005 Robert Anderson&Linda Watson 15825 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220130006 Jerome&Linda Merrier 15940 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220130007 James&Janice VanHoven 15880 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220120002 David&Diane Danielson 15820 Quality Trail N same Scandia,MN 55073 1 $3,588.00
2403220240001 Bradley Jemelka 15765 Quality Trail N same Scandia,MN 55073 1 $3,588.00
Subtotal 18 0 $64,584.00
Ostrum Avenue
2303220130002 Lee Sandager&John Myhr PO Box 673 vacant/seasonal Lindstrom,MN 55045 1 $3,588.00
Roger&Peggy Rydeen and
2303220140002 Daniel &Judith Booren 11522 Mayberry Trail N 15040 Oakhill Road N Marine on St Croix,MN 55047 0.5 $1,794.00
2303220420001 State of MN 0 $0.00
2303220420002 Richard Hudson&Christine Malone 20491 Ostrum Avenue N vacant/seasonal Marine,MN 55047 0 $0.00
2303220420003 Richard Hudson&Christine Malone 20491 Ostrum Avenue N 20491 Ostrum Ave N Marine,MN 55047 1 $3,588.00
2303220420004 Joseph Vennewitz 20370 Ostrum Avenue N vacant/seasonal Marine,MN 55047 1 $3,588.00
2303220420005 Dennis&Susan Kendrick 20230 Oxboro Lane N same Marine on St Croix,MN 55047 0 $0.00
2303220420006 Robert&Michele Connelly 20260 Oxboro Lane N same Marine on St Croix,MN 55047 0.5 $1,794.00
2303220310001 Joseph Vennewitz 20370 Ostrum Avenue N 20370 Ostrum Ave N Marine,MN 55047 0 $0.00
2303220340001 Jeffrey&Heidi Nelson 20361 Ostrum Ave N,PO Box 20361 Ostrum Ave N Scandia,MN 55073 1 $3,588.00
Subtotal 5 0 $17,940.00
80 55 $352,820.00
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Meeting Date: 10/16/2007
Agenda Item: i)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider issuing Request for Proposals (RFP) for a restoration plan
for Lilleskogen Park.
Deadline/ Timeline: If approved by the Council, the RFP deadline would be November
14, 2007 with Council consideration on November 20, 2007.
Background: • The concept plan for Lilleskogen (formerly Lions) Park includes
the restoration of the existing wetlands and woodlands on the site.
• The Park and Recreation Committee recommends that a
consultant be hired to prepare a restoration plan. The attached
RFP was drafted by member Karen Schik. The Committee
believes a detailed plan is necessary before they can pursue
funding for development of the park.
• Within the last year, a survey and wetland delineation have been
completed. The restoration plan would be the next step in
implanting the concept plan for the park.
• Development of Lilleskogen Park is project no. PR-001 in the
draft Capital Improvement Plan the Council reviewed in August.
The CIP shows $10,000 to be spent from the Parks Capital
Improvement Fund in 2008 to prepare detailed plans for this park.
Recommendation: The Council should review the RFP and determine whether or not to
approve its issuance.
Attachments/ • Draft Request for Proposals
Materials provided: • Concept plan for Lilleskogen Park
Contact(s): Karen Schik 651 433-5254
Prepared by: Anne Hurlburt, Administrator
(lilleskogen rfp)
•
Page 1 of 1
10/11/07
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SCANDIA
m i n n e s o t a
REQUEST FOR PROPOSALS
FOR
HABITAT RESTORATION DESIGNS
LILLESKOGEN PARK
OCTOBER, 2007
City of Scandia
14727 209TH St. N.
Scandia,Minnesota 55073
Anne Hurlburt, City Administrator
Phone(651)433-2274
Fax (651)433-5112
a.hurlburt@ci.scandia.mn.us
www.ci.scandia.mn.us
1
Request for Proposals
Project Location:
Lilleskogen Park, Scandia, MN (T32N, R20W, SESW Section 14, Washington County) at the
southeast corner of the intersection of State Highway 97 (Scandia Trail) and County Road 52
(Oakhill Road.)
Background:
The City of Scandia seeks proposals from qualified firms to develop detailed plans for
implementing a conceptual restoration plan at a local park. Lilleskogen Park is an approximately
8-acre park that marks the east entrance to the village center at Scandia. "Lilleskogen"is
Swedish for"the little forest." The park has been degraded by exotic and invasive species and by
past uses.
Seeking to improve the park and to create a gateway to the community, the Scandia Park and
Recreation committee enlisted assistance in 2006 from the University of Minnesota Urban
Design Center to develop a conceptual plan for the park. Besides restoring the natural plant
communities at the park (wetland and woodland), the plan also includes installing a boardwalk,
paving and expanding the existing trail system, creating an outdoor classroom, creating a
"butterfly garden" and installing interpretive signage. Assistance is now needed to develop
detailed designs to implement the concept plan.
A wetland delineation was completed in May of 2007 (a copy may be downloaded on the city
web site, www.ci.scandia.mn.us.) Five wetland basins were identified. The wetlands are
dominated by reed canary grass and the surrounding woodland is dominated by planted conifers
(especially red pine). Some common buckthorn is present as well as some native woodland
wildflowers, trees and shrub species. The primary focus will be to restore the wetland to a full
complement of native species, similar to what may have been present at the time of European
settlement. Some excavation may be needed to retain the open water area, which has become
filled in. Specific steps to define the process are needed, with associated budget and expected
outcomes. Restoration of the adjacent woodland will consist of evaluating and documenting the
existing plants, identifying the target restoration community, and outlining the process to achieve
it. The butterfly garden and other interpretive features should be defined in terms of specific
steps and associated costs. Restoration of all areas should include complete lists of plant species,
as well as the type and amount of each species, whether seed, bare root, or potted.
The wetland consultant will evaluate the site hydrology to determine all existing inlets and
outlets. Overall site hydrology should not be altered by the wetland restoration project and the
wetland design should be determined to cause no negative impacts to upstream or downstream
landowners.
Project Goals:
• To restore the site to a complex of native wetland, woodland, and prairie plant communities.
• To minimize use of toxic chemicals, or use of least toxic chemicals, for plant eradication.
• To maximize wildlife habitat by maximizing plant and ecosystem diversity.
• To provide an opportunity for nature observation for the community and nearby schools.
2
Consultant Deliverables:
• Wetland design and installation specifications including:
o Assessment of site hydrology.
o Detailed specifications and schedule for all aspects of the wetland restoration.
o Grading plan, if needed.
o Seeding(and planting, if needed) specifications.
o 3-year maintenance plan.
o Long-term management needs, recommendations, and cost estimates.
• Woodland restoration and management recommendations including:
o Survey and evaluate existing plant vegetation.
o Restoration design, task schedule and cost estimates.
o Seeding/planting specifications for tree, shrubs & wildflowers.
o Long-term management recommendations.
• Butterfly garden design
o Implementation design and methods.
o Seeding/planting specifications.
o Long-term management recommendations.
• Cost estimates and scheduling for all aspects of the project, including seed, plants, exotic
species removal, grading plan, long-term management, etc.
Plant species composition will be consistent with appropriate plant communities as defined by
the Minnesota Department of Natural Resources (e.g. Native Plant Communities of Minnesota:
Eastern Broadleaf Forest). Specifications should be based on local genotype of plants and seeds.
Project specifications should use the most cost effective design and methods, but should present
options for enhancement of some areas. For example, seeding the wetland may be most cost
effective,but certain high visibility areas could be planted with plugs for quicker or more showy
results.
Special Provisions:
Consultant will work closely with Scandia's Park and Recreation Committee and with the City
Administrator on the project design and plant species. Consultant will present a draft plan to the
Committee at their regularly scheduled meeting on January 7, 2008 (7:00 p.m.) Additional
meetings can be arranged as needed.
Consultant Qualifications:
• Must have at least three years of experience wetland restoration design and installation.
• Must have completed at least three successful wetland restoration projects — with good native
species diversity and few non-natives.
• Must be knowledgeable in native plant and wetland ecology.
Proposal Content:
Proposals should include:
• Scope of services and costs (12 copies)
• Resumes of key staff
3
• One sample of a completed wetland restoration design (include one design map, and all
ecological aspects of the plan. Plan can be returned so creating a new copy is not necessary).
• Locations of three successful wetland restoration projects and client contact information.
Timeline:
Proposal deadline: 4:00 p.m., November 14, 2007
Project awarded: November 20, 2007
Present draft plan to Scandia Park and Recreation Committee: 7:00 p.m. January 7, 2008
Project completion: January 25, 2008.
Proposals and questions should be directed to:
Anne Hurlburt, City Administrator
14727 209`h St. N.
Scandia, MN 55073
Phone (651) 433-2274
Fax (651) 433-5112
a.hurlburt@ci.scandia.mn.us
www.ci.scandia.mn.us
Attachments:
Concept plan for Lilleskogen Park (formerly known as Lions Park)
4
Lions Park : Open Space Options Environmental Education and Universal Design
Scandia , MN
n
Asa y.:- . -• ),,, 'h j 6.- 1 r` i» --; ,.a,... ',p'',
s ° .`� 1,- k Design Features This option creates a community park that can be enjoyed by those
"" -�, N '-4- ' .� . " ►, "* A.Entrance sign visible along Highway of all ages.The existing trail system is enhanced and used to
4 '` 97 and Oakhill Road create a main looped path through the park.The butterfly garden
�* �" ~ "4r w,, t � B.Pine plantings to be restored to and children's play area are visible from the adjacent roads, s
a •
_ :" 4 ils , . woodland in future enhancing the visibility of the park.The park is accessible to users
'' " C.Maintained lawn around the outdoor of various abilities and needs. Paved trails and a parking lot with
; _. a s classroom for informal play or accessible stalls allow people of various abilities to enjoy the park. t
e. r activities
0 i ', "i.•" D.Outdoor classroom on a platform `r i -•
i_- t ' 1 �' E.Boardwalk trails through wetland +x„ ° ' ,.
0 : F. Restored wetland
<�vr. '�` { r � �' r G.Open meadow with scattered trees
•;. H. Picnic area with lights and colorful
jli`� > -S__, ",l�,�E '�s;a, �' butterfly garden near parking lot
'� I. Wildlife viewing platform - ' ,4,1,,�1 w • n.. ...�''� . ``''.t. ly--r-.14..
� i:o J.Woodland • r•., ,.4� '�.p o''* .1If,�
'' - . 0`,� ' K.Paved woodland walk with •
"»* ii"r +4„ i.: ; educational signage �, .� �..,
„� , "' • L.Trail connecting park to surrounding r . i' .►•/..,• e nP . £
',; 'fir. r'' ,. neighborhood,marked with signage
:::ir':4* -.�.' M.Benches create a resting spot alongfe TM�x y- the path(yellow boxes)'; r+ ," := a ; � �,' N.Zebraorladdercrossingsconnect ,.
I the park to the sidewalk across ,
.` ;`,. '5 t •�.1 ,", 4, f street
x'
. „r s iy < er I J' i; + �, The images above illustrate how combining educational opportunities with universal design can make
�,,,�y } +y, • rk a place accessible and enjoyable for people of various abilities.Top left:A paved trail through a natural i
. -,ao^ .r.'. �;:.: e e ''4,.- • -- '-. area creates a safe and usable path for people in wheelchairs,motorized carts,or people that have
N difficulty walking.Bottom left:Benches along a trail allow places for resting and enjoying the outdoors.
Top right:A colorful flower meadow can be an attractive border to a woodland or park.Bottom right:
g �S n 50 n 100° A boardwalk over a wetland allows for interaction with nature.Adding a handrail would enhance @
accessiblity for users of all ages and abilities. 1
i
METROPOLITAN
D e s i g n C e n t e r October 13.2008 l Prepared for Me ScaMie Peres end Recreenon corm Flee
College of Design I Unlersey of MMnesra lima popn wn Te]e poewde Manx.ro Me
f Pelpe Repsm Nee,ee Ceurce Soeel SE,MMneapolis,MN 55<55 gemars mnlnWldn el Me McergM Ppwgelron
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Meeting Date: 10/16/2007
Agenda Item: 7. a ) 2j
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive a report from the Park and Recreation Committee regarding
winter activities.
Deadline/ Timeline: N/A
Background: • At their October 1 meeting, the Park and Recreation Committee
discussed recreation programs for the upcoming winter season.
They are recommending the following activities:
o Winter skating party—this event would be moved to Camp
Lakamaga and held on Saturday, February 2. The event
would be expanded, in partnership with the Girl Scout camp,
to include activities on Big Marine Lake and using the
camp's lodge facilities.
o Skating program—the learn-to-skate and hockey after-school
programs would be as offered last season.
o Open gym—Committee member Mike Goeken will work
with the school district on a Saturday morning open gym
program, perhaps expanding the number of days from last
year(4). Funding will be sought from FLAA, and
potentially others, to help with the cost.
o "Scandia Day" at the Trollhaugen tubing hill—three hours
(tentatively on Saturday, December 29 from 1 to 4 p.m.)
would be reserved for a Scandia event, when residents would
receive a discount for snow tubing. A minimum of 20
participants would be needed. Trollhaugen would handle the
ticket sales.
• Committee Chair Dave Smith will be present at the October 16
Council meeting to discuss the recommendations with the Council.
Recommendation: The Council should receive the report and give direction as appropriate.
Attachments/ • None
Materials provided:
Contact(s): Dave Smith, 651 433-5018
Prepared by: Anne Hurlburt, Administrator
(winter rec programs)
Page 1 of 1
10/11/07
Meeting Date: 10/16/2007
Agenda Item: R. a)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: None—information only.
Deadline/ Timeline: N/A
Background: • Monthly reports on calls and citations issued are received from the
Washington County Sheriff's office.
• Deputy Chris Majeski will be present at the City Council Meeting
to answer any questions that the Council may have concerning
police protection for the City.
Recommendation: N/A
Attachments/ • Citations by city report, 9/01/07 to 9/30/07
Materials provided: • Contract ICR's report, 9/01/07 to 9/30/07
Contact(s): •
Prepared by: Anne Hurlburt, Administrator
(sheriff report)
Page 1 of 1
10/04/07
PF Citations by City Rpt QIJS Page 1
10/01/07 5:27 :03
Washington County Sheriff's Office
CITATIONS BY CITY REPORT
City Selected: SCANDIA
From Date: 9/01/2007 To: 9/30/2007
SCANDIA
Offense Offense Location Citation #
Date Time
9/06/2007 1435 18500 BLK OLINDA TR SW376288
Statute 169 14 2A(3) SPEED 64/55
9/08/2007 2345 14808 OAKHILL RD SW374951
Statute 609 605 (1) TRESSPASS
9/15/2007 1422 170TH ST / OLD GUSLANDER TR SW369579
Statute 171 24 2 (3) DAR
9/19/2007 1555 OAKHILL RD - 14600 BLK SW375607
Statute 171 08 NO DL IN POSSESSION
9/19/2007 2230 10701 202ND ST NO SW380702
Statute 152 027 3 DRUG PARA
9/20/2007 1930 21565 MANNING AVE N SW375375
Statute 609 72 DISORDERLY CONDUCT
9/20/2007 1125 ST CROIX TR NO/PILAR AVE NO SW375608
Statute 171 02 1 NO MN DL
9/20/2007 1233 SCANDIA TR / LOFTON AVE SW375609
Statute 169 14 SPEED 64/55
9/21/2007 0630 MANNING TR NO/185TH ST NO SW373440
Statute 171 24 2 (3) DAR
9/21/2007 1510 14800 BLK OAKHILL RD SW375610
Statute 169 14 2A(1) SPEED 51/30
9/21/2007 1544 14800 BLK OAKHILL RD SW375611
Statute 169 14 2A(1)SPEED 49/30
9/21/2007 1557 SCANDIA TR / MEADOWBROOK AV SW375612
Statute 169 14 SPEED 65/55
9/24/2007 1856 OAKHILL RD / SCANDIA TR SW374060
Statute 171 20 NO MN DL
9/26/2007 0941 MANNING TR NO/192ND ST NO SW375613
Statute 169 14 2A(3) SPEED 64/55
9/26/2007 1125 ST CROIX TR NO/235TH ST NO SW375614
Statute 169 14 2A(3) SPEED 70/55
PF Citations by City Rpt QIJS Page 2
10/01/07 5:27:03
Washington County Sheriff's Office
CITATIONS BY CITY REPORT
City Selected: SCANDIA
From Date: 9/01/2007 To: 9/30/2007
Offense Offense Location Citation #
Date Time
9/26/2007 0430 ST CROIX TR/22000 BLK SW380721
Statute 169 14 2A SPEED 65/55
Total for City: SCANDIA 16
** END OF REPORT **
PRT CONTRACT ICR REPORT QIJS Page 1
10/01/07 5:27:03
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 9/01/07 To 9/30/07
Date Time ICR # ID# Street Name Complaint
9/01/07 11:39:24 107029013 0175 NORELL AV 911 HANG UP
9/01/07 12:06:32 107029015 0175 MANNING TR GAS DRIVE OFF
9/01/07 16:15:44 107029033 0190 OLINDA TR W/W SPEED
9/01/07 17:58:17 107029040 0190 PARKVIEW LN SHOOTING COMPLAINT
9/01/07 18:09:48 107029041 0190 LAKAMAGA TR AUD RES INTRUSION ALARM
9/01/07 20:07:46 107029050 0190 220TH ST DOG ORDINACE VIOLATION
9/01/07 20:15:45 107029051 0190 197TH ST W/W EXPIRED VEH REG
9/02/07 3:06:25 107029082 0170 220TH ST NOISE COMPLAINT
9/02/07 18:06:56 107029174 0195 LOFTON AV MEDICAL
9/02/07 20:49:13 107029182 0175 OLINDA TR AUD RES INTRUSION ALARM
9/03/07 11:49:36 107029234 0175 LOFTON AV ALARM
9/03/07 15:59:05 107029254 0153 BIG MARINE LAKE BOAT ACCIDENT REPORT RE:
9/03/07 22:39:19 107029288 0137 KIRK AV AOA
9/04/07 11:04:33 107029319 0190 240TH ST ABANDONED PROPERTY
9/04/07 13:21:39 107029332 0175 SCANDIA TR ACCIDENT
9/04/07 17:32:54 107029347 0146 213TH ST DAMAGE TO FENCE
9/05/07 18:03:18 107029440 0190 OLINDA TR DIRECTED PATROL-SPEED/30 MINS/
9/06/07 14:42:12 107029554 0191 OLINDA TR CITE SPEED
9/06/07 22:00:59 107029590 0100 ST CROIX TR VEH ROLLOVER
9/06/07 22:14:41 107029589 0124 OBRIEN TR CHECK WELFARE
9/07/07 8:26:00 107029616 0112 LAKAMAGA TR MEDICAL
9/07/07 21:12:54 107029706 0190 MANNING TR W/W SPEED
9/07/07 21:24:16 107029707 0190 SCANDIA TR W/W HEADLIGHT
9/08/07 1:10:31 107029725 0136 MANNING TR WW-HEADLIGHT
9/08/07 7:22:25 107029735 0110 OAKGREEN AV HUNTING COMPLAINT
9/08/07 10:20:26 107029747 0110 MANNING TR GAS DRIVE OFF
9/08/07 13:36:50 107029765 0190 MANNING TR DEBRIS IN ROADWAY
9/08/07 17:05:58 107029781 0190 OAKHILL RD LOST PARROT
9/08/07 17:22:07 107029782 0190 OAKHILL RD MV LOCKOUT
9/08/07 17:44:41 107029784 0190 LANGLY AV HIT DOG
9/08/07 18:54:48 107029791 0122 185TH ST RUNAWAY REPORT RE
9/08/07 20:29:25 107029801 0190 OLD MARINE TR 3RD DEG DWI ARREST TEST REFUSA
9/08/07 22:15:08 107029813 0134 OAKHILL RD 2ND DEGREE ASSAULT *S
9/08/07 22:53:23 107029814 0136 185TH ST 10-50 UNOCCUPIED
9/08/07 23:05:57 107029817 0136 OAKHILL RD VEH LOCKOUT
9/08/07 23 :49:22 107029819 0168 OAKHILL RD TRESSPASS
9/09/07 0:19:28 107029822 0137 OZARK AV ALTERCATION
9/09/07 0:22:59 107029823 0136 OAKHILL RD DOC/UAC/FALSE INFO
9/09/07 10:22:35 107029840 0175 240TH ST AUD. ALARM.
9/09/07 12:50:27 107029850 0175 MANNING TR LOOSE COW
9/09/07 12:56:30 107029851 0100 MANNING TR GAS DRIVE OFF
9/09/07 15:08:26 107029859 0158 SCANDIA TR DK DRIVER
9/09/07 15:32:48 107029862 0158 SCANDIA TR LOOSE HORSES
9/09/07 19:54:27 107029878 0154 TACO DAYS PUBLIC PRESENTATION
9/10/07 10:37:21 107029917 0190 KIRBY AV THEFT OF MOTOR VEHICLE
9/11/07 9:05:46 107029994 0175 LOFTON AV AUD ALARM
9/11/07 14:31:58 107030021 0190 MEADOWBROOK AV ANIMAL COMPLAINT
9/11/07 19:20:07 107030055 0191 OBRIEN TR DOMESTIC
9/12/07 10:27:09 107030114 0190 199TH ST FIRE ALARM
9/12/07 14:40:12 107030164 0190 209TH ST FOUND PROPERTY
9/12/07 16:22 :57 107030167 0190 OLINDA TR ERRATIC DRIVER/INFORMATIONAL
9/13/07 4:28:32 107030215 0173 OLINDA TR 3 HORSES LOOSE
PRT CONTRACT ICR REPORT QIJS Page 2
10/01/07 5:27 :03
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 9/01/07 To 9/30/07
Date Time ICR # ID# Street Name Complaint
9/13/07 9:08:05 107030227 0190 LOFTON AV DOGS AT LARGE
9/13/07 12 :15:08 107030250 0190 OAKHILL RD PUBLIC ASSIST
9/13/07 12:35:43 107030262 0190 188TH ST HORSES AT LARGE
9/14/07 0:18:52 107030340 0145 SCANDIA TR DRIVING COMPLAINT
9/14/07 2 :06:46 107030342 0145 205TH ST FIRE
9/14/07 13:03:54 107030410 0190 MANNING TR ANIMAL CONCERN
9/14/07 13 :43 :01 107030421 0100 ST CROIX TR ACCIDENT
9/14/07 14:05:13 107030427 0190 192ND ST CANC IPS ARREST
9/14/07 18:34:33 107030450 0195 PENFIELD AV 911 CALL
9/14/07 22:05:29 107030468 0195 OLDFIELD AV TRESPASSING
9/14/07 22 :35:45 107030471 0193 MANNING TR DRIVING COMPLAINT *INFORMATIO
9/15/07 0:49:39 107030478 0124 NOLAN AV PHONE CALL
9/15/07 9:56:51 107030503 0110 MANNING LN 911 ABAN CALL
9/15/07 14:36:50 107030560 0110 170TH ST TRAFFIC / SW#369579 D.A.R.
9/15/07 14:47:58 107030567 0134 MANNING TR GAS DRIVE OFF
9/16/07 8:19:09 107030664 0110 MAXWILL AV VEH LOCKOUT
9/16/07 16:28:43 107030689 0184 SCANDIA TR CHECK AREA
9/16/07 17:09:42 107030693 0184 ST CROIX TR CHECK WELFARE
9/17/07 12:45:07 107030785 0190 ODELL AV VANDALISM REPORT
9/17/07 20:33 :01 107030835 0158 189TH ST MEDICAL
9/18/07 12:10:22 107030911 0175 ST CROIX TR ACCIDENT
9/18/07 20:24:04 107030958 0190 209TH ST CITY COUNCIL MEETING
9/18/07 20:56:25 107030961 0165 MANNING TR GAS DRIVE OFF
9/19/07 9:42:03 107030998 0190 MANNING TR W/W SPEED
9/19/07 10:43 :59 107031007 0190 MEADOWBROOK AV INSURANCE REQUEST FORM
9/19/07 11:33:09 107031017 0190 OLINDA TR INSURANCE REQUEST FORM-W/W EXP
9/19/07 11:42:01 107031019 0190 OLINDA TR W/W SPEED
9/19/07 15:56:12 107031045 0190 OAKHILL RD CITE NO DL IN POSS
9/19/07 15:57 :10 107031046 0190 MANNING TR CHECK AREA
9/19/07 16:49:51 107031050 0158 196TH ST THEFT/VANDALISM REPORT
9/19/07 17:00:30 107031053 0158 KIRBY AV ABANDONED VEHICLE
9/19/07 17:25:44 107031058 0131 MANNING TR PUBLIC ASSIST
9/19/07 19:13:00 107031077 0158 ST CROIX RIVER FOUND PROPERTY
9/19/07 22:28:13 107031092 0131 202ND ST SUSPICIOUS VEH
9/20/07 0:48:33 107031098 0183 202ND ST MV NARC SNIFF
9/20/07 10:23:39 107031143 0190 OLINDA TR PROPERTY DISPOSAL
9/20/07 11:06:13 107031161 0190 ST CROIX TR CAR ACCIDENT/NO MN DL/NO INSUR
9/20/07 12:31:52 107031176 0190 SCANDIA TR CITE SPEED
9/20/07 13 :45:15 107031187 0190 205TH ST FRAUD REPORT **21 REQUEST
9/20/07 14:02 :10 107031189 0190 OAKHILL RD THREATS REPORT
9/20/07 16:32:53 107031211 0184 238TH ST 911 MISDAIL
9/20/07 18:20:47 107031222 0184 MANNING TR UNWANTED FEMALE
9/20/07 20:39:57 107031229 0184 238TH ST TREES DOWN
9/21/07 6:34:07 107031251 0173 MANNING TR CIT-DAR,NO INS,HEADLAMP OUT
9/21/07 8:55:15 107031263 0190 NOLAN AV ANIMAL COMPLAINT
9/21/07 10:25:25 107031274 0190 MANNING TR GAS DRIVE OFF
9/21/07 11:02:42 107031276 0190 OLINDA TR W/W SPEED
9/21/07 11:19:06 107031279 0190 MELANIE TR ILLEGAL BURN
9/21/07 11:45:35 107031284 0190 MANNING TR W/W SPEED
9/21/07 15:11:55 107031309 0190 OAKHILL RD CITE SPEED 51/30
9/21/07 15:44:08 107031312 0190 OAKHILL RD CITE SPEED 49/30
9/21/07 15:45:50 107031313 0190 OAKHILL RD DIRECTED PATROL-SPEED 30 MINS-
PRT CONTRACT ICR REPORT QIJS Page 3
10/01/07 5:27:03
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 9/01/07 To 9/30/07
Date Time ICR # ID# Street Name Complaint
9/21/07 15:47:26 107031314 0190 SCANDIA TR CITE SPEED
9/21/07 16:37:43 107031319 0129 SCANDIA TR CAR FIRE
9/21/07 17:19:34 107031325 0129 238TH ST 911 CALL
9/21/07 18:24:27 107031331 0121 ST CROIX TR ROAD HAZARD
9/23/07 0:07:31 107031495 0173 ST CROIX TR DISABLE VEH
9/23/07 1:58:53 107031505 0193 ORWELL CT OUTDOOR PARTY COMPLAINT
9/23/07 3:14:40 107031509 0173 OLINDA TR DUI
9/23/07 14:40:47 107031546 0110 LAYTON AV MEDICAL
9/23/07 15:35:28 107031551 0134 205TH ST MEDDCAL
9/24/07 10:20:39 107031625 0190 BONE LAKE ACCES FOUND PROPERTY
9/24/07 11:09:05 107031630 0190 OLINDA TR W/W SPEED
9/24/07 18:56:29 107031674 0134 SCANDIA TR NO MN DL CIT SW374060
9/24/07 23:48:17 107031689 0149 ST CROIX TR MEDICAL
9/25/07 5:33:15 107031701 0112 PARRISH RD MEDICAL
9/25/07 6:38:41 107031705 0149 238TH ST TREE DOWN/BLOCKING ROADWAY
9/25/07 7:04:09 107031707 0175 SCANDIA TR INJURED DEER
9/25/07 8:28:37 107031710 0175 MANNING TR PROPERTY DAMAGE REPORT
9/25/07 10:08:25 107031725 0190 228TH ST DOG ORDINACE VIOLATION
9/25/07 15:20:54 107031744 0190 SCANDIA TR INSURANCE REQUEST FORM
9/25/07 15:55:16 107031748 0190 SCANDIA TR W/W SPEED
9/25/07 16:41:00 107031758 0190 PENROSE AV RESIDENCE CHECK
9/26/07 4:39:54 107031786 0124 ST CROIX TR SPEEDING CITATION SW380721
9/26/07 9:41:09 107031807 0190 MANNING TR CITE SPEED
9/26/07 11:15:59 107031829 0190 SCANDIA TR DEBRIS IN ROADWAY
9/26/07 11:27:12 107031834 0190 ST CROIX TR CITE SPEED
9/26/07 12:07:03 107031841 0190 OAKHILL RD W/W SPEED
9/26/07 20:35:33 107031907 0158 OLINDA TR DEAD DOG
9/27/07 13:24:00 107031965 0175 SCANDIA TR ALARM
9/27/07 21:04:59 107032024 0158 OBRIEN TR AUD. ALARM.
9/28/07 5:02:37 107032041 0173 HWY 97 DISPATCH DEER
9/28/07 7:44:11 107032045 0112 MANNING TR CITE#SW380962-SPEED 72/55
9/28/07 10:23:18 107032067 0190 OZARK AV ACCIDENT
9/28/07 13:43:51 107032105 0190 OLDFIELD AV ANIMAL CHECK
9/28/07 14:14:32 107032108 0190 MEADOWBROOK AV RESIDENCE CHECK
9/28/07 14:15:38 107032109 0112 ST CROIX TR CITE#SW380963-DAS,POI BY 1ST C
9/28/07 15:29:37 107032114 0127 OZARK AV VEHICLE FIRE
9/29/07 15:35:19 107032240 0195 MANNING TR GAS DRIVE OFF
9/29/07 15:58:14 107032245 0195 MANNING TRL
9/29/07 17:57:29 107032285 0195 220TH ST FOUND DOG
9/29/07 18:30:58 107032289 0195 SCANDIA TR VEHICLE ACCIDENT/3RD PARTY INF
9/29/07 20:13:40 107032296 0195 PENFIELD AV POSS HUNTERS IN BACK YARD
9/29/07 21:14:17 107032299 0195 220TH ST LOST DOG/INFORMATIONAL
9/29/07 21:34:36 107032302 0191 PENFIELD AV K-9 ASSIST
9/30/07 14:39:30 107032337 0110 MANNING TR POSS DK DRIVER
9/30/07 15:45:32 107032340 0129 220TH ST MEDICAL
Total ICRs Processed: 149
** END OF REPORT **
SCANDIA FIRE RESCIE
y►/ September 2007
Fire and Rescue Operations
➢ There were fifteen emergency response calls in September; three fire calls and twelve
medical calls.
➢ Year to date there have been 135 emergency response calls compared to 139 at this
time last year.
Fire and Medical Training
➢ Fire fighters challenge: Teams of three fire fighters were timed as they donned turn out
gear and SCBAs, performed confined space monuvers, hoisted tools with proper knots,
climbed a ladder two stories high, charge line hose lay with targeted discharge, and
positive pressure ventilation.
➢ Auto extrication: Fire fighters established scene safety, vehicle stabilization, patient
extrication through a sunroof, airbag awareness, and various extrication techniques with
hydraulic cutters and spreaders.
➢ Medical training: Fire fighters established a helicopter LZ (landing zone)for North EMS
Air Care. North EMS Air Care landed behind the fire hall. Fire fighters met with North
Air Care EMS personnel and reviewed medical emergencies that call for helicopter
transportation, establishing a landing zone, safely loading patients and overall scene
safety.
➢ Dive Team Ops: Team members discussed lessons learned from the 35W bridge
collapse response. Team members reviewed response criteria and dive rescue
techniques.
Fire and Rescue Administration
➢ O&M budget is $45,000 favorable to plan year to date.
➢ Relief Association 3rd qtr meeting was held. Funding levels have dropped to 78%.
➢ Municipal contribution and state aid payments to the Relief Association have not been
made. Therefore estimated assets for September ending were short $91.000.
➢ Relief Association has applied for the Fireman's Fund Heritage Grant for rescue lifting
airbags at a cost of$6,000. Relief Association will contribute $500 from the general
fund.
➢ The Fire & Rescue Department Fire Prevention / Open house was on October 9th.
Feedback has been very positive.
Chief Officer contact information
Chief Steve Spence cell: 651-746-4485 scandiafire5191@frontiernet.net
1ST Assistant Chief Jim Finnegan cell: 651-755-8675 scandiafire5192@frontiernet.net
2nd Assistant Chief Steve Yehle cell: 651-274-1608 scandiafire5193@frontiernet.net
Steve Yehle C:\Documents and Settings\Anne\Local Settings\Temporary Internet
Meeting Date: 10/16/2007
Agenda Item: •• e,)
i)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive report on summer recreation programs from Recreation
Coordinator Marty McKelvey.
Deadline/ Timeline: N/A
Background: • Ms. McKelvey presented her report to the Park and Recreation
Committee at their October 1, 2007 meeting. They asked that
additional information be provided, listing the programs that were
offered and the attendance for each. That information has been
added to the last two pages of the report.
• The Park and Recreation Committee plans to have further
discussion at their November 5 meeting.
Recommendation: The Council should receive the report and ask any questions you may
have. You may want to give direction for 2008 at this time, or wait
for further recommendations from the Park and Recreation
Committee.
Attachments/ • Report
Materials provided:
Contact(s): Marty McKelvey, 651 433-8410
Prepared by: Anne Hurlburt, Administrator
(summer rec program report)
Page 1 of 1
10/10/07
Marty McKelvey,
Program Coordinator
City of Scandia, MN
Activity Program Report
October 1, 2007
Report to the City Council& Park/
Recreation Committee
`," ' ' +AL: _ ,
44
14
Summer 2007 Activities Program Summary
Program Report: Success and Description of Activities
A partnership between Camp Lakamaga and the City of Scandia was developed for
the 2007 summer activities program. This partnership is invaluable to the community.
The program's success relies in part on the advanced planning and involved staff.
The experience Camp Lakamaga has in developing good,useful and well thought out
plans and being able to offer specialized programming will benefit our children and
families. Eighty-four participants took part in this year summer program which
included the Adult Great Decision group (details are on the Appendix). Overall
satisfaction based on quality of programming and management style continues to be
positive for the people of Scandia.
The four different camps held at Camp Lakamaga were Art, Outdoor Challengers,
Sparks/Blast and Family Adventures. Thirty-three people participated in these
programs and had the opportunity to learn valuable skills. They explored their talents
not just in their field of interest but also in a variety of other activities that are
available to campers, such as biking, canoeing/kayaking, swimming and archery.
Being able to participate more fully in these types of activities also helped Sparks and
Blast and Outdoor Challengers where enrollment was adequate. Their resources are
exceptional and the quality of staff is the key ingredients to assure program growth.
Another program referred to as Cleat Kids, is a program for preschool children to
experience a variety of sports, art, and reading. This program is located at the
Community Center grounds and the Gammelgarden Museum. All readers along with
their instructor volunteered their time preparing their activities and teaching the
children. The Museum provides a great atmosphere so that children's interest in
reading can flourish. Art with painting,plaster of paris and beads were just a few of
the activities that preschoolers mastered as well as having fun with all kinds of sports
related and recreational activities.
Great Decisions is a forum where adults discovered a wide variety of topics
surrounding the world today. The group was led by a volunteer facilitator using a
Teacher's workbook from the Foreign Policy Association as participants covered
each selected topic. Managing and preparing the material beforehand was essential
and required the facilitator's effort so that a broad range of discussion occurred. A
guest speaker attended one meeting and added much to the interest of the group. The
participants were well read, had traveled abroad and brought an enthusiastic attitude
about shared concerns. This too is a valuable additional program for Scandia's
residents.
2
Financial Outcomes Expenses/Revenue
Overall, the Scandia Activities Program generated a profit for the community during
2007, an improvement of nearly$3000($2915)over the prior year. Partnering with
Camp Lakamaga and having the City of Scandia manage all registration and
promotion of the program,had considerably decreased operational expenses. The
decrease in supply costs and employee expense more then makeup for Camp
Lakamaga's share of the revenue. Program coordinating fees are from mid-October
2006 until the time of this report. The City administrator and staff submitted all press
releases,web site information and updates as well as managing refund costs and
enrollment lists that are not mentioned in this expense report.
Financial Overview - Scandia Activities
$10,000 —.._
$8,000
$6,000 ❑2006
$4,000 ■2007
$2,000 —
Lin-77
$(2,000) Revenue(net of Coordinator/Mgrrt.
ref unds) Direct Expenses Exps Net Rofit(Loss)
❑2006 $7,629.00 $5,654.03 $3,062.50 $(1,087.53)
�2007 $6,425.00 $3,121.95 $1,476.06 $1,826.99
FICA and retirement,postage and advertisement costs are included in this report
along with staff costs, (Tennis and Skateboard instructors(2)and Recreation Leader
and Program Coordinator salaries)plus Camp Lakamaga's and Down on the Farm's
expenses.
The improvement in financial performance was achieved despite the decrease in
enrollment from 129 to 84. See chart on the next page.
3
Cost, Profit& Enrollment 2006 & 2007
140 129 $25
_ $21:75._
120 profit $20
ATotal Enrollment
100 84 $15
80
$10 p.mpsi Direct Cost per Enrollee
60 43.83 $5
40 37,17 $_ I Net Profit (Loss) per
20 $(8. 3) $(5) Enrollee
0 $(10)
2006 2007
Participation—Did the Kids Have Fun?
Evaluations were handed out to parents for each child participating. Out of fifty-
seven families, 17/57=30%were returned, indicating an overwhelming support for
all programs. Kristin Stenborg added much to the program as the recreation leader at
Camp Lakamaga and had an effective instructor's approval rating of 7 out of 7. The
same approval rating of 7, applied to both the Tennis and Cleat Kids' Instructors.
These comments from the survey were as follows:
Survey Question:
What Improvements could be made to enhance the program? How?
Actual comments in italics are placed in these categories when participants were asked
certain questions about the programs strength and weaknesses. All comments have been
submitted from the returned surveys/evaluations. This year,there were no comments about
group size, cost, or safety concerns.
► Promotion of Program:
• More advertisement.
• Ads in Elim Church bulletin./Messenger.
• Mailing that go to Scandia Elementary students before the year ends.
• Send mailings to the people that live in Forest Lake.
• Get the word out at Marine Elementary.
• Put photos of camp classes in local papers.
• Send out flyers to neighboring communities.
► Specific Sports/Activities Mentioned
• Tennis:
o Have more days of the week
o None—It was great!
• Cleat Kids:
4
o Have afternoon sessions.
o My children enjoyed the entire Cleat kids program. I would love to see more
activities offered for the preschool and Kindergarten age groups.
o Nothing. Marty does a wonderful job!
o Do some kind of mini evaluation at the end? i.e.getting along with other
children, how my child did at listening. I would love to have one.
o We thought it was great—she loved combining sports activities with
crafts/stories. It was nice to have her try a variety of different sports to try, too.
It was FUN! And Marty's a very engaging instructor-she's very good at what
she does!
■ Skateboarding:
o Schedule "mostly—outdoor"classes earlier or later in day—my son was hot and
starving when he got home.
o The skateboard class was excellent. Instructors were "cool"for the kids but
responsible enough to please parents. My son LOVED the fieldtrip to Chisago
Skate Park He wanted the class to last longer than 4 days!
• Sparks/Blast:
o Less open swim time. More other activities—archery, kayak
o More fishing nets. O
• General Comments
o I think it's great!!I work at a non profit and it just takes time to establish classes
and grow the demographic of participants.
o It just takes a good couple years (maybe 3)to get it up and in peoples
consciences. The word will spread and it will grow each year.
Enrollment and Future Programming
Elementary/Pre-School age children and one adult program made up for all
participant numbers. Offering programs in early to late August has its advantages
because programs in surrounding areas are less likely to operate. Competing with
local businesses or other community programs is always challenging and requires
some luck in knowing what programs could produce higher enrollments. Future
programming with Camp Lakamaga is now underway and the timing for distribution
of planned activities is less critical than the promotion strategy. The enrollments for
these programs have a solid beginning and are justified for wanting to continue
similar offerings as well as adding a few new programs for only elementary and pre-
school age children for the summer of 2008.
Scheduling the Garden Show and the Winter Carnival can be better served(in terms
of time and money) if the Park and Recreation committee could manage these
community events. Camp Lakamga is willing to host the Winter Carnival in 2008.
Having ice fishing, games, skating, for all ages would help promote our partnership
and with an early release of the brochure at that time,the public would have access to
what is being offered and possible embrace the program as its own. Similarly, a
March Garden Show for the community at the Community Center, (using the
5
previous format in the last brochure)would invite community awareness and the need
for further programming.
Recommendations for 2008
While the program was a success for 2007,there are ways the Council might consider
to improve the program for 2008. Recommendations for discussion:
• Rec. #1 —Allowed promoting the program at both Scandia and Marine
Elementary School
Explore more generic promotions by sending out a notice to parents of
children that the brochure and website have summer program information;
because distribution of brochure to students at both schools is prohibited.
Explore the possibility of making mini-commercials with LATV or the
schools' media centers.
• Rec. #2—Improve enrollment at Camp Lakamaga by
Explore a winter event at Camp Lakamaga to increase awareness within the
community about the camps' facility and joint programming.
• Rec. #3—Continued marketing practices by
Target past participants when mailing the ensuing brochure, and submit more
pictures with children engaged in the activities to local newspapers earlier in
June.
• Rec. #4—Continued direction from Park and Recreation Committee by
Involve members to manage the Winter Carnival and March Garden Show.
Summary
The program offers a variety of activities and continues to be invaluable to the
community. It was a pleasure to lead and participate(i.e. Cleat Kids instructor and
the Great Decisions facilitator),more fully in the summer program. Thank you for
this opportunity to work with the wonderful people of Scandia.
6
Appendix
Detailed Program Information
Name of Program # of Age Group Date
Enrollees
Tennis—Advanced 11 Ages 11-14 June 11- 27
Hitters
Tennis—Young Hitters 6 Ages 5 - 8 July 10—26
Cleat Kids 16 Ages 4 - 6 June 18—Aug 1
Skateboarding 7 Grade 1st —6th July 16 - 19
Sparks/Blast -2nd Session 16 Grades 1st —6th Aug 6 - 22
Art 4 Grades 1st —6th July 16 -19
Outdoor Challengers 9 Grades 3rd—6th July 23 - 26
Saddle Up Down on the 2 Ages 5 and Up July 16— 18
Farm
Family Adventures 4 All Ages July 27 -29
Great Decisions 9 Adults Once a Month
Cancelled Programs Age Group Date
Pizza Party& Summer 4 yrs. old—Grade 6 May 1, 2007
Sign-Up
Tennis—Intermediate Ages 8 — 11 June 12 - 28
Canoeing/Fishing Grades 1st—3rd June 12-28
Sparks/Blast -1st Session Grade 1st —6th June 18 - 27
Golf Grades 1 St —6th July 10 - 26
Lacrosse - Introductory Grades 1st —6th July 16 - 19
Lacrosse Grades 7th — 10th July 30—Aug 2
Camping/Canoeing Grade 7th -12th July 30 —Aug 2
Cancelled Programs Age Group Date
-continued
Canoeing Grade 4th—8th Aug. 6—9
Biking Grades 5th— 12th Aug 6—9
Garden Show Adults May 12
Line Dancing Adults May 17
Les Miserable Adults June 20
Trail Hiking Adults July 7
Minn. Twins Game Adults July 19
Menopause the Musical Adults Aug. 25
8
Meeting Date: 10/16/2007
Agenda Item: .4 ‘.9,)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651)433-2274
Action Requested: Discuss annual renewal of insurance coverage from League of
Minnesota Cities Insurance Trust (LMCIT) and take the following
actions:
• Adopt a resolution designating Security State Agency as the
City's agent for its property, casualty and workers compensation
insurance; and
• Decide whether or not to waive the monetary limits on tort
liability established by Minnesota Statutes; and
• Discuss whether or not to purchase additional coverage for"PIO"
(Property in the Open)
Deadline/ Timeline: The renewal date for all insurance coverage provided by LMCIT is
December 1, 2007,
Background: • LMCIT has requested that the City adopt a resolution designating
our insurance agent. Security State Agency has provided good
service. Agent compensation requested is the"standard" amount
of 10% on property/casualty insurance and 2%on workers
compensation insurance.
• The City must decide each year whether to waive the statutory
monetary limit on tort liability. In the past, the City/Township
has waived the limit. Without the waiver, an individual claimant
would be able to recover no more than$300,000 on any claim to
which the limits apply, with a total limit on a single occurrence of
$1 million. With the waiver, a claimant could potentially recover
an amount up to the $1 million, or up to the limit of the City's
excess liability coverage (which is currently also $1 million.)
Most (about 70%) communities do not waive the limit. Without
the waiver, there would be a savings (about $1,000 total) in
insurance premiums. LMCIT's publication on liability coverage
and waivers is attached for your information.
• Agent Joann Buse has recommended that the Council discuss
whether or not to add any insurance coverage for"property in the
open" (PIO.) PIO coverage would be for items such as
playground equipment, street lights, baseball field lighting, and
Page 1 of 2
10/02/07
other items located outside other than buildings. Such coverage
is somewhat expensive ($0.86 per$100 of value) and would be
subject to our$500 deductible. This coverage may have been
discussed in the past but has not been purchased. Since it is
unlikely that a major loss would occur to all of these items at
once because of their nature and physical locations, the risk may
be reasonable to assume. The City could also choose to cover
some items but not others.
• For 2007, the City added Open Meeting Law Defense coverage to
the LMCIT insurance package. Unless the Council directs
otherwise, we would continue this for the 2008 renewal.
Recommendation: I recommend that, unless the Council sees a need to seek proposals
from other agents, the Council adopt the resolution designating
Security State Agency. The Council should also discuss whether or
not to waive the statutory limit on tort liability, and whether or not
you wish to purchase additional coverage for PIO.
Attachments/ • LMCIT Risk Management Information re: Liability Coverage
Materials provided: Options
• Draft Resolution No. 10-16-07-01
Contact(s): Joann Buse, Agent
Security State Agency(433-5753)
Prepared by: Anne Hurlburt, Administrator
(insurance renewal)
Page 2 of 2
10/02/07
\ rl----s.,7
League of Minnesota Cities
MCL
Insurance Trust
145 University Avenue West,St. Paul,MN 55103-2044
Iaayue of Minnesota Cities (651)281-1200 • (800)925-1122
Cities promoting eseenence Fax:(651)281-1298 • TDD:(651)281-1290
-I www.lmnc.org
RISK MANAGEMENT INFORMATION
LMCIT LIABILITY COVERAGE OPTIONS
Liability Limits, Coverage Limits, and Waivers
LMCIT gives cities several options for structuring their liability coverage. The city can choose
either to waive or not to waive the monetary limits that the statutes provide; and the city can
select from among several liability coverage limits. This memo discusses these options and
identifies some issues to consider in deciding which of the options best meets the city's needs.
What are the statutory limits on municipal tort liability?
The statutes limit a city's tort liability to a maximum of$300,000 per claimant and$1,000,000
per occurrence. These limits apply whether the claim is against the city, against the individual
officer or employee, or against both.
What are the coverage limits for LMCIT's basic primary liability coverage?
LMCIT's liability coverage provides a limit of$1,000,000 per occurrence, matching the per-
occurrence part of the statutory municipal tort liability limit. Under the basic coverage form the
$300,000 per claimant part of the statutory liability limit is not waived, so if the statutory limit
applies to the particular claim, LMCIT and the city would be able to use that limit as a defense.
Beside the overall coverage limit of$1,000,000 per occurrence, there are also annual aggregate
limits (that is, limits on the total amount of coverage for the year regardless of the number of
claims), for certain specific risks. Aggregate limits apply to the following:
Products/completed operations $1,000,000 annually
Failure to supply utilities $1,000,000 annually
EMF $1,500,000 annually
Limited pollution* $1,000,000 annually
Lead and asbestos* $200,000 annually
Mold $1,500,000 annually
Land use litigation** $1,000,000 annually
Employers liability(work comp) $1,000,000 annually
* The limit applies to both damages and defense costs.
** Coverage is on a sliding scale percentage basis, and applies to both damages and litigation
costs.
If the statute limits our liability to$1,000,000 per occurrence,why would the city purchase
higher coverage limits than that?
There are several different reasons why cities should strongly consider carrying higher limits of
liability coverage.
1. The statutory tort limits either do not or may not apply to several types of claims. Some
examples include:
• Claims under federal civil rights laws. These include Section 1983, the Americans with
Disabilities Act, etc.
• Claims for tort liability that the city has assumed by contract. This occurs when a city
agrees in a contract to defend and indemnify a private party.
• Claims for actions in another state. This might occur in border cities that have mutual
aid agreements with adjoining states, or when a city official attends a national conference
or goes to Washington to lobby, etc.
• Claims based on liquor sales. This mostly affects cities with municipal liquor stores, but
it could also arise in connection with beer sales at a fire relief association fund-raiser, for
example.
• Claims based on a "taking"theory. Suits challenging land use regulations frequently
include an "inverse condemnation" claim, alleging that the regulation amounts to a
"taking" of the property.
2. LMCIT's primary liability coverage has annual limits on coverage for a few specific
risks, The table on page 1 lists the liability risks to which aggregate coverage limits apply.
If the city has a loss or claim in one of these areas, there might not be enough limits
remaining to cover the city's full exposure if there is a second loss of the same sort during the
year. Excess liability coverage gives the city additional protection against this risk as well.
However there are a couple of important restrictions on how the excess coverage applies to
risks that are subject to aggregate limits:
• The excess coverage does not apply to four risks: lead and asbestos;failure to supply
utilities; mold; and "limited pollution"claims if either the pollutant release or the
damage is below ground or in a body of water; and
• The excess coverage does not automatically apply to liquor liability unless the city
specifically requests it.
3. The city may be required by contract to carry higher coverage limits. Occasionally, a
contract might include a requirement that the city carry more than $1,000,000 of coverage
limits. Carrying excess coverage is a way to meet these requirements. (There's also another
2
option for cities in this situation. LMCIT can issue an endorsement to increase the city's
coverage limit only for claims relating to that particular contract. There's a small charge for
these"laser" endorsements.)
4. There may be more than one political subdivision covered under the city's coverage.
An HRA, EDA, or port authority is itself a separate political subdivision. If the city EDA,
for example, is named as a covered party on the city's coverage and a claim were made that
involved both the city and the EDA, theoretically the claimant might be able to recover up to
$1,000,000 from the city and another$1,000,000 from the EDA, since there are two political
subdivisions involved. Excess coverage is one way to provide enough coverage limits to
address this situation. Another solution is for the HRA, EDA, or port authority to carry
separate liability coverage in its own name.
This issue of multiple covered parties can also arise is if the city has agreed by contract to
name another entity as a covered party, or to defend and indemnify another entity.
5. Cities sometimes choose to carry higher coverage limits because of a concern that the
courts might overturn the statutory liability limits. However, those limits have now been
tested and upheld several times in Minnesota. While it's always possible that a future court
might decide to throw out the statutory limits,this is now less of a concern.
What excess liability coverage limits are available?
Excess coverage is available in $1 million increments, up to a maximum of$5 million.
We're just a small city. Isn't excess liability coverage really just something that big cities
might need?
Absolutely not. If anything, excess liability coverage is even more important to a small city.
If a city ends up with more liability than it has coverage,the city will have to either draw on
existing funds or go to its taxpayers to pay that judgment. A large city faced with, say, a million
dollars of liability over and above what its LMCIT coverage pays might be able to spread that
$1 million cost over several thousand taxpayers. The small city by contrast might be dividing
that same $1 million cost among only a couple hundred taxpayers. $1 million divided among
5000 taxpayers is $200 apiece—annoying but probably at least manageable for most taxpayers.
$1 million divided among 200 taxpayers is $5000 apiece—enough to be a real problem for many.
How does excess coverage apply to uninsured/underinsured motorist coverage?
If the city carries excess liability coverage, the city has the option to have the excess coverage
also apply to uninsured or underinsured motorist (UM/UIM) claims. To do so, the city must first
increase its primary UM/UIM limit from the basic $50,000 to $1,000,000. There are additional
premium charges both to increase the primary UM/UIM limit and to apply the excess coverage
to the UM/UIM exposure. The city needs to consider whether the benefit from having higher
UM/UIM limits is worth that cost.
3
The UM/UIM coverages are intended to assure that an injured driver will be compensated if s/he
is injured in an accident caused by an uninsured or underinsured driver. The UM/UIM coverage
steps into the place of the liability insurance that the driver should have had.
Keep in mind that in the case of city vehicles, an injury to the driver while operating a city
vehicle would in most cases be covered by workers' compensation. The amounts the individual
would be able to recover from UM/UIM would be in addition to the medical, indemnity, and
other benefits paid under work comp. In many cases, it would amount to a double recovery for
the individual's injuries.
A city might decide to carry a higher limit for a couple reasons: if they believe the workers'
compensation benefits are insufficient to compensate their injured employees; or if they want to
make sure that non-employees riding in city vehicles are fully compensated in the event of an
accident with an uninsured or underinsured vehicle. (Note that in most cases the passenger's
own UM/UIM would also respond.)
LMCIT now gives the cities who participate in the primary liability coverage the option to
waive the$300,000 per claimant statutory liability limit. What's the effect if we do this?
If the city chooses the "waiver" option, the city and LMCIT no longer can use the statutory limit
of$300,000 per claimant as a defense. Because the waiver increases the exposure, the premium
is roughly 3% higher for coverage under the waiver option.
If the city waives the statutory limit, an individual claimant could therefor recover up to
$1,000,000 in damages on a claim. Of course, the individual would still have to prove to the
court or jury that s/he really does have that amount of damages. Also, the statutory limit of
$1,000,000 per occurrence would still apply; that would limit the individual's recovery to a
lesser amount if there were multiple claimants.
Why would the city choose to pay more in order to get the waiver-option coverage? Does it
give the city better protection?
No. Buying coverage under the "waiver"option doesn't protect the city any better. The benefit
is to the injured party.
The statutory liability limit only comes into play in a case where
1. the city is in fact liable; and
2. the injured party's actual proven damages are greater than the statutory limit.
Very literally, applying the statutory liability limit means that an injured party won't be fully
compensated for his/her actual, proven damages that were caused by city negligence. Some
cities as a matter of public policy may want to have more assets available to compensate their
4
citizens for injuries caused by the city's negligence. Waiving the statutory liability limits is a
way to do that.
Other cities may feel that the appropriate policy is to minimize the expenditure of the taxpayers'
funds by taking full advantage of every protection the legislature has decided to provide. There's
no right or wrong answer on this point. It's a discretionary question of city policy that each city
council needs to decide for itself
How would the waiver affect our city's coverage or risk on those claims that the statutory
tort liability limits don't apply to?
It doesn't. Waiving the statutory tort limits has no effect on claims that the statutory limits don't
apply to.
What's the effect of waiving the statutory limits if we have excess coverage?
If the city has $1 million of excess coverage and chooses to waive the statutory tort limits, the
claimants(whether it's one claimant or several)could then potentially recover up to $2 million in
damages in a single occurrence. If the city carries higher excess coverage limits, the potential
maximum recovery per occurrence is correspondingly higher.
Carrying excess coverage under the waiver option is a way to address an issue that some cities
find troubling: the case where many people are injured in a single occurrence caused by city
negligence. Suppose, for example,that a city vehicle negligently runs into a school bus full of
kids, causing multiple serious injuries. $1,000,000 divided 50 ways may not go far toward
compensating for those injuries. Excess coverage under the waiver option makes more funds
available to compensate the victims in that kind of situation.
The cost of the excess liability coverage is about 25% greater if the city waives the statutory tort
limits. The cost difference is proportionally greater than the cost difference at the primary level
because for a city that carries excess coverage, waiving the statutory tort limits increases both the
per-claimant exposure and the per-occurrence exposure.
If we waive the statutory tort liability limits,does it increase the risk that the city will end
up with liability that LMCIT doesn't cover?
No. The waiver form specifically says that the city is waiving the statutory tort liability limits
only to the extent of the city's coverage.
Of course,that's not to say that there is no risk that the city's liability could exceed its coverage
limits. We listed earlier a number of ways that could happen to any city. But the waiver doesn't
increase that risk.
5
Can we waive the statutory tort limits for the primary coverage but not for the excess
coverage?
No. If the city decides to waive the statutory tort limits, that waiver applies to the full extent of
the coverage limits the city has. The city cannot partially waive the statutory limits.
I'm confused. Is there a simple way to summarize the options?
It's not necessarily simple, but the table on the following page is a shorthand summary of what
the effect would be of the various coverage structure options in different circumstances.
I'm still confused. Who can I talk to?
Give us a call at the League office. Pete Tritz, Tom Grundhoefer, Bill Everett, Doug Gronli, or
any of LMCIT's property/casualty underwriters will be glad to talk with you.
6
LMCIT Liability Coverage Options
On a liability claim to which On a liability claim to which
the statutory limits apply the statutory limits do not apply
Coverage structure
This is the maximum This is the maximum This is the maximum amount of damages which
If the city' amount a single claimant total amount that all LMCIT would pay on the city's behalf for a
could recover on an claimants could recover single occurrence,regardless of the number of
occurrence. on a single occurrence. claimants.
Does not have excess coverage&
Does not waive the statutory limits $300,000 $1,000,000 $1,000,000
Does not have excess coverage&
Waives the statutory limits $1,000,000 $1,000,000 $1,000,000
Has$1,000,000 of excess coverage&
Does not waive the statutory limits $300,000 $1,000,000 $2,000,000
Has $1,000,000 of excess coverage&
Waives the statutory limits $2,000,000 $2,000,000 $2,000,000
PST 12/04
RESOLUTION NO. 10-16-07-01
CITY OF SCANDIA, MINNESOTA
RESOLUTION DESIGNATING SECURITY STATE AGENCY
AS AGENT FOR
PROPERTY, CASUALTY AND WORKERS COMPENSATION INSURANCE
WHEREAS, Security State Agency of Scandia, Minnesota has served as agent for New
Scandia Township and for the City of Scandia for its property, casualty and workers
compensation insurance coverage purchased through the League of Minnesota Cities Insurance
Trust(LMCIT); and
WHEREAS, Security State Agency and its representative Joann Buse have provided
good advice and responsive service to the Township and to the City;and
WHEREAS, LMCIT has requested that the City Council adopt a resolution formally
appointing an insurance agency;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA, WASHINGTON COUNTY,MINNESOTA, that Security
State Agency is hereby appointed agent for the City of Scandia for all insurance coverage
purchased through the League of Minnesota Cities Insurance Trust.
Adopted by the Scandia City Council this 16th day of October, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Administrator/Clerk
Meeting Date: 10/16/2007
Agenda Item: js
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider approving the sale of the surplus Onan standby generator.
Deadline/ Timeline: Offers were due at 4:00 p.m. on Thursday, October 11.
Background: • At the September 18 meeting, the Council authorized staff to
advertise surplus equipment for sale; specifically, Johnson FM
two-way radios and the Onan standby generator. The equipment
was advertised on the city web site, League of Minnesota Cities
publications and web site, and on the Craig's List website.
• Offers were received from three individuals for the generator, the
highest from Mr. Don Brown at $909.00. No offers were received
for the radios.
• The second high bidder has indicated verbally that if the sale to the
high bidder does not go through he would match the $909.00
offer.
Recommendation: I recommend that the Council consider whether or not to sell the
generator for $909.00. If so, I also recommend that the Council
authorize the sale to the second high bidder if the sale to Mr. Brown is
not completed within one week after the Council meeting.
Attachments/ • Advertisements for equipment
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(sale of generator)
Page 1 of 1
10/12/07
FOR SALE: JOHNSON CHALLENGER FM TWO-WAY RADIOS. One base unit
with antenna, 5 mobile units with antennas. Best offer submitted not later than 4:00 p.m.
on Thursday, October 11, 2007 to: City of Scandia, 14727 209th St. N., Scandia, MN
55073. For further information contact John Morrison, Maintenance Supervisor, at 651
433-5223.
FOR SALE: ONAN 20 ES STAND-BY GENERATOR. Model 20.0ES-3R/16746B.
Ser. No. K850785357. Single phase 20KW 20 KVA, 1800 RPM. Ford four-cylinder
engine, Ser. No. 05970 A-22-TC Model LSG-4231-6005-A. 1986 model with 59 hours.
Mounted on a trailer. Best offer submitted not later than 4:00 p.m. on Thursday, October
11, 2007 to: City of Scandia, 14727 209th St. N., Scandia, MN 55073. For further
information contact John Morrison, Maintenance Supervisor, at 651 433-5223.
Meeting Date: 10/16/2007
Agenda Item: O` •,f2 ) t)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Review request of Washington County to approve the classification
and sale of tax-forfeited parcel no. 29-032-20-32-0005, and adopt a
resolution notifying the County of the City's action.
Deadline/ Timeline: City must act within 60 days of the request (November 25, 2007)
Background: • This vacant .52 acre parcel, located on the west side of Big Marine
Lake between 19472 and 19453 Manning Trail, was forfeited for
non-payment of property taxes.
• Based on available records, it appears that this property has been
in separate ownership from the adjacent properties.
• The City may approve the parcel for a public sale, or a private sale
to adjacent owners, disapprove any conveyance or sale to anyone,
or request conveyance to itself for a public use or a public
purpose.
• There are no city assessments on the property.
Recommendation: The tax-forfeited parcel has no frontage on a public road, is
undersized and is not buildable without significant variances (it is only
50 feet wide.) Sale to adjacent landowners, who would combine it
with their existing parcel, would be appropriate. A draft resolution
making this recommendation to the County is attached.
Attachments/ • Draft Resolution 10-16-07-02
Materials provided: • Letter dated September 26, 2007 from Washington County, with
attachment
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(tax forfeited parcel)
Page 1 of 1
10/10/07
RESOLUTION NO. 10-16-07-02
CITY OF SCANDIA, MINNESOTA
RESOLUTION APPROVING THE CLASSIFICATION AND SALE FO TAX
FORFEITED PROPERTY, PARCEL NO. 29-032-20-32-005
WHEREAS, notice has been received from Washington County that the following parcel
has been forfeited to the State of Minnesota for non-payment of property taxes:
Parcel No. 29-032-20-32-0005
WHEREAS, per Minnesota Statutes 282,02 the city may approve the parcel for a public
sale, or a private sale to adjacent owners, disapprove any conveyance or sale to anyone, or
request conveyance to itself for a public use or a public purpose; and
WHEREAS, there are no city assessments on the property; and
WHEREAS, this parcel has no frontage on a public road, is undersized and is not
buildable according to the City of Scandia Development Code without significant variances;
NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA, that this
property should be offered for sale to the adjacent landowners, who should be required to
combine it with their existing parcel.
Adopted by the Scandia City Council this 16th day of October, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Administrator/ Clerk
14?"O"co Property\Vashington giftgx, Taxpayer Services
ounty E' �°" ' Kevin Corbid
\bS)MY.PRO
Director
September 26,2007 RECEIVED
SEP L 8 ZOO
City of Scandia
Attn. City Clerk or City Administrator
14727 209th St N CITY OF SCANDIA
Scandia MN 55073
Re: 2007 Tax-Forfeited Parcel#29.032.20.32.0005
Dear City Clerk,
Enclosed is a listing of a taxation parcel located in your city. This parcel forfeited in the summer of 2007 to the State of
Minnesota for non-payment of property taxes. On September 25,2007 the Washington County Board of Commissioners
classified this parcel as non-conservation(see enclosed). Our department,as the executor of the duties of the county
auditor,requests that the City of Scandia approves the classification and sale of the parcel.Also, if you have Special
assessments assigned to this parcel,please let us know. Special Assessments attached to this parcel prior to forfeiture may
be paid in full or partially from the proceeds of the sale,per M.S.282.
Per Minnesota Statutes 282.01,the City may approve the parcels for a public sale,or a private sale to adjacent owners,
disapprove any conveyance or sale to anyone,or request conveyance to itself for a public use or a public purpose. If you
request that a parcel be conveyed to your city,you must also complete the form"Application by a Governmental
Subdivision for Conveyance of Tax-Forfeited Land"and mail it to this office(see enclosed).This application will be
contingent upon the Department of Natural Resources' approval of the classification and sale. Please keep in mind that the
previous owner may still be allowed to repurchase their forfeited property anytime during this period.
Any action taken by the City on these properties must be notified to us through a certified copy of the City Council
resolution authorizing that action.
Please be advised that, if the City Council fails to respond within sixty(60)days of the date of this letter,the classification
and sale will be deemed approved.
If you have any questions,please feel free to contact me at 651-430-6167
Sincerely,
13 Au
Tax-Forfeite roperty
Washington County
Government Center • 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006
Phone: 651-430-6175 • Fax: 651-430-6178 • TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity/Affirmative Action
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Meeting Date: 10/16/2007
Agenda Item: 9 1
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive communication from John Lindell regarding Environmental
Assessment Worksheets (EAWs) for sand and gravel mining.
Deadline/ Timeline: N/A
Background: • Mr. Lindell has asked to address the Council regarding his
recommendation that the City request that a state agency, such as
the DNR, assume the responsibility of RGU (responsible
government unit) for future EAWs concerning mining operations
in the City. He also made these comments during the public
review of the city's mining regulations.
• An excerpt of the EQB's rules for environmental reviews
concerning RGU selection procedures is attached. Elsewhere in
the rules the local government (city) is designated the RGU for
mandatory EAWs (4410.4300 Subp.12) for sand and gravel
mining. The selection procedures in 4410.0500 (Subp. 2 and 3)
indicate that the city would be the RGU for discretionary EAWs or
petition EAWs.
• Mr. Lindell cites the last section of this rule (Subp. 6) which
provides an exception for the EQB to assign a different RGU for a
project "if the EQB determines the designee has greater expertise
- in analyzing the potential impacts of the project." He has provided
a copy of a Record of Decision for an EAW for the Wilton Gravel
Site Project as an example of a case for which the DNR was
designated the RGU.
• Typically, an RGU is the governmental unit with the most
authority to approve or disapprove a project. The findings of an
EAW are generally incorporated into conditions attached to
subsequent permits. The City, under the provisions of the Mining
Ordinance and the rest of the Development Code, has that
authority within Scandia.
• In the example cited by Mr. Lindell, the site was located partially
within a city and a township in Beltrami County. The County
would have normally been the RGU under the EQB rules.
Page 1 of 2
10/10/07
However, the DNR and County mutually agreed to ask the EQB to
give jurisdiction to the DNR. According to DNR staff, this was
primarily because the DNR owns the land and mineral rights to the
site of the project. They were deemed to have the most authority
to approve or disapprove a project because the DNR is the
landowner.
Recommendation: I recommend that the Council hear Mr. Lindell's presentation.
I do not recommend that the Council take any action or make any
decisions regarding future EAWs at this time. The city can and does
hire professionals to advise it on these types of issues. The EQB rules
allow the costs to be passed on to the project proposer. Scandia
probably has no more or less expertise than most other city
governments to be the RGU. The DNR and many other state agencies
receive copies of, and are asked to review and comment on, all
environmental review documents. The DNR's expertise will be
available to the city through this EAW review process. If a case arises
where the city needs assistance from other agencies, it can be
requested at that time.
Attachments/ • Minnesota Rule 4410.0500, RGU Selection Procedures
Materials provided: • Letter received 10/9/2007 from John Lindell, with attachments:
• Letter dated 9/6/2007
• DNR News Release re: Wilton Gravel Site
• Wilton Gravel Site Project, Record of Decision on EAW
Contact(s): John Lindell, (651) 433-2755
Prepared by: Anne Hurlburt, Administrator
(EAW RGU mining)
Page 2 of 2
10/10/07
Minnesota Rule4410.0500 Page 1 of 2
Minnesota Rules, Table of Chapters
Table of contents for Chapter 4410
4410.0500 RGU SELECTION PROCEDURES.
Subpart 1. RGU for mandatory categories. For any project
listed in part 4410.4300 or 4410.4400, the governmental unit
specified in those rules shall be the RGU unless the project
will be carried out by a state agency, in which case that state
agency shall be the RGU. For any project listed in both parts
4410.4300 and 4410.4400, the RGU shall be the unit specified in
part 4410.4400. For any project listed in two or more subparts
of part 4410.4300 or two or more subparts of part 4410.4400, the
RGU shall be determined as specified in subpart 5.
Subp. 2 . RGU for discretionary EAW's. If a governmental
unit orders an EAW pursuant to part 4410.1000, subpart 3, item
A, that governmental unit shall be designated as the RGU.
Subp. 3 . RGU for petition EAW's. If an EAW is ordered in
response to a petition, the RGU that was designated by the EQB
to act on the petition shall be responsible for the preparation
of the EAW. The EQB chair or designee shall determine an RGU to
act on the petition as follows:
A. if a state agency proposes to carry out the
project, it shall be the RGU;
B. for any project of a type for which a mandatory
category is listed in part 4410.4300, the RGU shall be the
governmental unit specified by the mandatory category for
projects of that type, unless the project will be carried out by
a state agency; or
C. for any project of a type for which there is no
mandatory category listed in part 4410.4300 and which will not
be carried out by a state agency, the RGU shall be selected in
accordance with subpart 5.
In applying items A, B, and C, the EQB chair or designee
shall not designate as the RGU any governmental unit which has
already made its final decisions to grant all permits or
approvals required from it to construct the project. If as a
result, the RGU cannot be designated under item A, B, or C, the
RGU shall be designated pursuant to subpart 5, except that no
completed data portions of an EAW shall be required for the
determination.
Subp. 4. RGU for EAW by order of EQB. If the EQB orders
an EAW pursuant to part 4410.1000, subpart 3, item C, the EQB
shall, at the same time, designate the RGU for that EAW.
Subp. 5. RGU selection generally. For any project where
the RGU is not listed in part 4410.4300 or 4410.4400 or which
falls into more than one category in part 4410.4300 or
4410.4400, or for which the RGU is in question, the RGU shall be
determined as follows:
lttp://www.revisor.leg.state.mn.us/arule/4410/0500.html 10/9/2007
Minnesota Rule 4410.0500 Page 2•of 2 1'
A. When a single governmental unit proposes to carry
out or has sole jurisdiction to approve a project, it shall be
the RGU.
B. When two or more governmental units propose to
carry out or have jurisdiction to approve the project, the RGU
shall be the governmental unit with the greatest responsibility
for supervising or approving the project as a whole. Where it
is not clear which governmental unit has the greatest
responsibility for supervising or approving the project or where
there is a dispute about which governmental unit has the
greatest responsibility for supervising or approving the
project, the governmental units shall either:
(1) by agreement, designate which unit shall be
the RGU within five days of receipt of the completed data
portion of the EAW; or
(2) submit the question to the EQB chairperson,
who shall within five days of receipt of the completed data
portions of the EAW designate the RGU based on a consideration
of which governmental unit has the greatest responsibility for
supervising or approving the project or has expertise that is
relevant for the environmental review.
Subp. 6. Exception. Notwithstanding subparts 1 to 5, the
EQB may designate, within five days of receipt of the completed
data portions of the EAW, a different RGU for the project if the
EQB determines the designee has greater expertise in analyzing
the potential impacts of the project.
STAT AUTH: MS s 116D.04; 116D.045
HIST: 11 SR 714; 21 SR 1458
'urrent as of 08/21/07
ittp://www.revisor.leg.state.mn.us/arule/4410/0500.html 10/9/2007
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CITY OF SCANDIA
F„t I
CE,i'v En
SE41
September 6, 2007
Scandia City Council
Scandia Planning Commission
14727 209th St. N.
Scandia, Minnesota 55073
Re: 1) Recommended changes to Scandia Mining Ordinance
2) EAW RGU referral to DNR
Dear Council and Planning Commission,
1) Mining Ordinance
After reviewing the latest draft of the mining ordinance I believe the ordinance has
developed into a good regulatory tool for the City to protect the public and Citizens of
Scandia. Its my understanding that the final ordinance has not been approved and if so
then I am recommending one additional change that has been discussed and supported in
previous meetings.
The recommendation would be to have an applicant provide a list of all violations charged
against the applicant for the previous year from Federal State, County and City jurisdictions at
the time that a renewal of a permit is filed with the City. I would renew the request for this to
be included in the ordinance.
This type of information has been a common item requested by the Washington County Board
of Commissioners. The reason being, that various issues were raised during the public
hearing for the 5-year renewal of Tiller's mining permit. The Board sought to confirm whether
the concerns raised by Citizens at the public hearing were documented with police or other
reported violations. Confirmation of repeated violations such as operating before and after
hours was needed to support an action by the County Board to impose some remedy. Absent
any confirming documentation of violations the Board could only consider a Citizen's complaint
as heresay and would not act on the Citizen complaint. I would also note that Chris Ness
supported this change at an earlier meeting regarding the mining ordinance.
Including this change in the ordinance would not place an unreasonable burden on an
applicant and would also enhance the oversight capabilities of the City Council.
2) EAW RGU referral to DNR
After the Scandia City mining ordinance is approved the various mining operators will have to
file their application for a permit to operate. The proposed mining ordinance includes a
requirement that proposed mining into the ground water would require environmental
review or an EAW. Also, according to the mining ordinance, the City of Scandia would be
the designated Responsible Governmental Unit (RGU). An RGU conducts the
envirnmental review in accordance with the State's Environmental Quality Board (EQB)
rules,
The EQB rules allow for the designation of a different RGU if the EQB determines that the
designated RGU "has greater expertise in analyzing the potential impacts of the project."
I've included text of Minn, Rule 4410.0500 that explains this process including specifically
Subp. 6. I believe the limited expertise by the City Council in matters requiring
environmental review supports the designation of the DNR as the RGU. This is not an
uncommon occurrence, A recent EAW review was conducted by the DNR regarding a
proposed mining proposal to excavate below the ground water in Beltrami County near
Bemidji. The County in this instance would have been the normally designated RGU but
this role was handled by the DNR instead. The DNR clearly has the expertise and
resources to conduct an EAW and provide a thorough envirnomental review of a proposal
that would impact the ground water in Scandia.
Looking ahead, the next step in the City's regulatory mining oversight obligations the City
will be addressing applications for mining permits which in the case of Tiller will require an
EAW if it proposes to excavate into the ground water. The City should begin to consider
how it wants to proceed in this event. A discussion of how the the City addresses this next
step could be considered at a future planning or City council meeting. If you would like
further information on this topic I would be happy to respond to any questions at such time
that the Council or Planning Commission deems appropriate.
Thank you for your consideration of these matters.
John Lindell
end
News Releases: Minnesota DNR Page 1 of 2
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> MN DNR Home>News>
News Releases LUNTEER t=
CO 1 i
Wilton gravel site to proceed with RELATED RAGES:
modifications (2007-04-24) News
A company proposing to expand a gravel site in Wilton, Minn., News releases
six miles northeast of Bemidji, may now seek local permits and
approvals after modifying the project to address environmental RadioBite
concerns.
Public service
As the responsible government unit for the project, the announcements
Minnesota Department of Natural Resources (DNR)recently
concluded that modifications addressed environmental concerns Current Topics
and a lengthy Environmental Impact Statement would not be
required for the project to proceed. Cybernews Service
"The project as now proposed does not have potential for
significant environmental effects," said Matt Langan, DNR DNR now offers news
environmental planner who is coordinating the project. releases via RSS. Find out '
"Modifications to the proposals have addressed concerns more about RSS and how to
expressed by the community during the 30-day comment period subscribe.
on the Environmental Assessment Worksheet."
Northstar Materials Inc., which proposed the project, agreed to
reduce the area and depth of gravel mining. The project will no
longer include mining operations below the water table. In
addition, a 200 to 300-foot deep vegetative buffer between
County Road 14 and•the site has been incorporated to reduce
visual and noise effects. The modified plan also requires the
area be reclaimed and reforested following mining operations.
Issuing this record of decision concludes the state
environmental review process for this project according to the
Minnesota Environmental Quality Board rules.
A copy of the record of decision will be mailed to all people
who received a copy of the EAW and who submitted comments
on the Environmental Assessment Worksheet. The record of
decision is also posted on the DNR's Web site at
www.dnr.state.mn.us. (Click on "Public Input", then select
"Wilton Gravel Site" from the scroll-down list under
"Environmental Review").
http://www.dnr.state.mn.us/news/releases/index.html?id=1177441595 4/27/2007
</...)
��oFMNNFS Minnesota Department of Natural Resources c
/t
i
"i 9
0 500 Lafayette Road
N
St. Paul, Minnesota 55155-40__
U
p. �cooJ
11
F
OF NATUF P�'
Date: April 20, 2007
To: Parties on the EAW Distribution List
Other Interested Persons
r
From: Matthew A.Langan IA/ Phone: 651-259-5115
EAW Project Manager
Division of Ecological Services
Subject: Wilton Gravel Site Project•
Record of Decision on Environmental Assessment Worksheet
The Minnesota Department of Natural Resources (MDNR), as the Responsible Governmental Unit for
environmental review of the Wilton Gravel Site Project in the City of Wilton and Grant Valley Township,in
Beltrami County,has issued a Record of Decision regarding the Need for an Environmental Impact Statement
for the project.
The MDNR has concluded that an Environmental Impact Statement is not required because the project does
not have the potential for significant environmental effects. The justification for this determination is
contained in the Record of Decision. The Record of Decision also contains the Department's responses to all
substantive written comments received on the Environmental Assessment Worksheet(EAW)during the 30-day
review and comment period.
The MDNR issued a decision postponing this Record of Decision to gather additional project information. To
address concerns raised during the EAW comment period, the project proposer modified the project by
reducing the area and depth of gravel mining. The project, as modified, will no longer include mining
operations below the water table. Rather the project will involve gravel mining to a depth equivalent to three
feet above the water table. The project will also incorporate a 200 to 300-foot deep vegetative buffer between
County Road 14 and project operations to reduce visual and noise effects of the project. The modified plan
requires that the area be reclaimed and reforested following mining operations. A description of project
modifications is contained within the Record of Decision
Issuing this Record of Decision concludes the State environmental review process for this project according to
the Minnesota Environmental Quality Board rules, Minnesota Rules, part 4410.1000 to 4410.1700. This
project can proceed to permitting and approvals.
Attachment: April 19,2007 Record of Decision
DNR Information: 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929
`y Printed on Recycled Paper Containing a
An Equal Opportunity Employer is Minimum of 10% Post-Consumer Waste
STATE OF MINNESOTA
DEPARTMENT OF NATURAL RESOURCES
RECORD OF DECISION
In the Matter of the Determination
of Need for an Environmental FINDINGS OF FACT,
Impact Statement for the Wilton CONCLUSIONS, AND ORDER
Gravel Site Project, City of Wilton
and Grant Valley Township,
Beltrami
FINDINGS OF FACT
1. Northstar Materials, Inc. proposes to expand its existing gravel mining operation, both
horizontally and vertically, on 76 acres in the City of Wilton, Beltrami County, MN. The
`i'-4 . f proposed gravel mining operation will be temporary and seasonal. Gravel mining operations
would begin in March 2007. The operating life of the project would be approximately 16
years, depending on market demand.
2. The proposed project requires a mandatory Environmental Assessment Worksheet (EAW)
be prepared,pursuant to Minnesota Rules Part 4410.4300, subpart 12B.
3. Beltrami County and the Minnesota Department of Natural Resources(DNR)agreed to seek
a c ange in Responsible Governmental Unit (RGU) designation, as permitted under
Minnesota Rules Part 4410.0500,subpart 6,which allows Minnesota Environmental Quality
Board (EQB) to designate "a different RGU for [a] project if the EQB determines the
designee has greater expertise in analyzing the potential impacts of the project."
4. The EQB reassigned the status and responsibilities of RGU for the proposed project from
Beltrami County to the DNR December 16,2004.
5. The DNR prepared an EAW for the proposed Wilton Gravel Site project, pursuant to
Minnesota Rules Part 4410.4300, Subpart 12B.
6. The EAW is incorporated by reference into this Record of Decision on the Determination of
Need for an Environmental Impact Statement(EIS).
7. The EAW was filed with the Environmental Quality Board (EQB) and notice of its
availability was published in the EQB Monitor on November 6,2006. A copy of the EAW
was sent to all persons on the EQB Distribution List and to those persons requesting a copy.
A press release announcing the availability of the EAW was sent to newspapers,and radio
1
and television stations, statewide. The EAW was also made available to the public via the
DNR's website.
8. The 30-day EAW public review and comment period began November 6, 2006 and ended
December 6,2006 pursuant to Minnesota Rules part 4410.1600.
9. During the 30-day public review and comment period,the DNR received 34 comment letters
containing written comments. Comments were received from the following parties:
a. James R. Jarmuskewicz
b. Gerald and Shirlee Maertens
• c. Wagner G. and Alice V. Collins
d. Lyle W. Olson
e. James R. Helzer, Beltrami County Commissioner,District 3
f. Gerald & Shirlee Maertens, Issues Coordinator, Mississippi Headwaters Audubon
Society
g. Barry Lyons,Mississippi Headwaters Audubon Society
h. Gerald Wambach
i. P. Leyendacher
j. Evan B. Hazard
k. Jessica Ebertz
1. Kathy Guess
m. Todd Haugen
n. Thomas Anderson
o. Louane Beyer, Clerk, City of Wilton
p. No name given
q. T. Brevig
r. Carol Nelson
s. Sarah Stoffel
t. S.Basgaard
u. C. Fjerstad
v. M.Nisius
w. M. Hope
x. Denise Anderson
y. Rob Sycks
z. Paul Maatz
aa. Brian Miller
bb. Charles G. Parson
cc. Tom Anderson
dd. John Fylpaa
ee. William J.Patnaude, Director, Beltrami County Environmental Services
ff. Danae Lund
gg. George-Ann Maxson
hh. Bob Mansson
2
r '
10. After the conclusion of the EAW public review and comment period,DNR received written
comment letters from Mr.Chris Parthun,Beltrami Soil and Water Conservation District and
Dennis Gimmestad, State Historic Preservation Office. Comments received after the
conclusion of the public review and comment period do not require responses. These
comments will be provided to the project proposer and permitting entities or authorities for
their consideration in deciding whether to permit and implement the project.
11. The written comment received during the public comment and review period have been
categorized into the following issue areas:
a. Project Description
b. Project Magnitude
c. Permits and Approvals Required
d. Land Use
e. Fish, Wildlife, and Ecologically Sensitive Resources
f. Physical Impacts on Water Resources
g. Water Use
h. Water-related Land Use Management District
i. Erosion and Sedimentation
j. Water Quality: Surface Water Runoff
k. Geologic Hazards and Soil Conditions
1. Traffic
m. Stationary Source Air Emissions
n. Odors,Noise and Dust
o. Nearby Resources
p. Compatibility with Plans and Land Use Regulations
q. Other General Comments
12. Following initial review of public comments,the project proposer has modified the proposed
project by reducing the area and depth of gravel mining(See attached Revised Figures for
Current and Proposed Topography). To address public concerns about mining activities into
the water table,the proposed project will now only mine to an elevation equivalent to 3 feet
above the water table in Areas A and B. It is anticipated that most gravel has been already
mined in Area B to this elevation,and this area will now primarily be used for processing and
stockpiling. The following is a description of the modified project and a proposed mining
and reclamation plan for 2007-2009:
a. Extraction and processing of materials is tentatively scheduled to begin on or about
August 1, 2007, as determined by permitting through local government units. Though
total overall mining operations are expected to be ongoing for several years into the
future, it is difficult for personnel to make specific determinations as to volumes and
timetables in excess of three years. However,volumes have remained fairly
consistent over the past 10 years of operations and there is currently no indication that
market demand would vary significantly. As with any mining plan,Northstar
Materials reserves the right to make adjustments accordingly in conjunction with
market demands for products.
3
b. Intentions are for operations to begin in the northwest corner of Area A, initially
clearing and grubbing approximately 5 acres, plus or minus, to facilitate mining.
Surface strippings will be stockpiled in the form of berms extending in a west to east
line along the north boundary of Area A. The berms will consist of excess surface
strippings for which the intention is to utilize such strippings for future reclamation
purposes. Mining will remain a minimum 3' above the water table throughout Area
A. Mining and restoration will progress east toward the most eastern limits of Area
A, and then move south to the access road as identified on the site plan. Berms will
surround the site along the northern and eastern limits of the operation.
c. In the southern-most portion of Area A, adjustments to operational limits have been
made to better reflect the requirement of the Beltrami County Shoreland Ordinance.
The limits of mining have been reduced because current shoreland regulations require
a 1000' setback from the wetland immediately south of Area A. Mining will remain
outsiT" fhis T 0 0 setback. Previous site maps that were submitted had shown this
area as being included in the total project area. In the new revised site map this area is
no longer included within the total project site area. The total acreage that comprised
this area is estimated to be 54 acres. The current lease with the DNR does include
areas that are un-mineable due to the shoreland ordinance. Changes to the current
lease to remove these areas will be addressed with the DNR after the environmental
review process is complete. Upon conclusion of environmental review, DNR will
reduce the existing surface lease to exclude the shoreline restriction areas. DNR will
also limit the surface lease to the proposed amended project area and the area
currently active (Areas A and B as described in Finding 12).
d. The modified project now includes a 12-acre buffer strip between County Highway 14
and the gravel mining operation. The buffer will be composed of the existing
standing timber and vegetation. The objective of setting aside this 200 to 300-foot
deep buffer strip is to reduce visual and noise effects of the proposed operation from
the County Road, the County Park, and Grant Lake.
e. In Area B, current plans are to utilize segments of this area for stockpiling purposes in
addition to conducting selective product processing utilizing a wash plant. Initial
assessments indicate that extractable materials exist for future processing within Area
B however none will be conducted until such time that Northstar Materials can make
a more accurate determination on the quantity and quality of available materials that
exists at elevations at a minimum of 3' or more above the water table. In addition to
this assessment a formal agreement regarding royalty entitlement of materials will
need to be addressed between Northstar Materials, DNR and the private party
claiming ownership. Until such time that this assessment of Area B can be made no
further reclamation plans are anticipated for this area other than specified within the
plan and on the site maps.
4
f. It is anticipated that approximately 125,000 cubic yards (cy)per year of natural
aggregate materials will be processed through crushing, screening and stockpiling
procedures. Of this 125,000, it is expected that approximately 85,000 cy will be
removed from the site in 2007. It is projected that similar quantities will be processed
and removed for years 2008, and 2009 each. Area A is estimated to have a total of
1,517,143 cy of material available for mining, of which approximately 1,031,657
would be hauled from the site. Based on this information, the duration of both mining
and hauling in Section A would be approximately 12 years,with trucking from the
site remaining unchanged from current practices(total daily averages est. at 29 trucks
per day).
g. Northstar Materials proposes to begin reclamation of select target areas as shown on
the mining plan map. Within these areas,Northstar Materials proposes to conduct
reclamation that is acceptable to DNR Personnel as per the terms and conditions set
forth within the current lease agreement which,at the determination of the DNR, is to
include the reforestation (seedling tree planting) of these areas.
h. The proposed area for mining and reclamation, following project modification, is
proposed to be 108 acres. This figure includes the 68 acres in Area A and B, the 12-
acre buffer zone, the 8 acres of reclamation planned for 2007, and area for the
remaining project components such as BMP devices,the access road and the water
impoundment in the northeast area of the project site.
i. Northstar Materials will monitor and provide updated information regarding mining
operations annually. These plans and updates will be subject to change in order to
meet market demands.
13. The written comments received are listed below, as compiled and summarized from the
comment letters. Where multiple comments on one specific issue were received, those
comments are combined in a summary form that represents the essence of the comment. The
DNR response follows each comment.
a. PROJECT DESCRIPTION
Comment a-1: The City of Wilton has Zoning Ordinances No.24 in place since 1993
that addresses requirements for projects that involve land alteration and excavation of
mineral material, specifically 100 cubic yards of earth movement, alteration of more than
I foot from the natural contour or the cutting or killing more than 10%of significant
trees over a 5 year period. In short, the use of the land more than stated above requires
an EIS.
Response a-1: The EQB sets the requirements and thresholds for EAWs and EISs.
According to EQB rules, an EAW determines if an EIS is required, unless the project
meets the thresholds for a mandatory EIS. This project does not meet the requirements of
5
a mandatory EIS. The first permit granted by the City of Wilton for the Wilton site had
an EAW completed, and a negative declaration was made for an EIS. This ordinance is
dated May 11, 1992, which was prior to the completion of the first EAW on May 25,
1993. Therefore,the procedure followed for the first EAW and granting of the CUP were
followed correctly. This proposed project is following the same procedure.
Comment a-2: (Future stages) We are led to believe that there are no other projects,
stages, or components related to this gravel mining proposal. This proposal is phase II
which came after phase 1 is almost completed. Phase III for all or part of the remaining
82+ acres under lease will surely come just before phase II is completed. Totaling these
acres up the total project is "approximately" 158 acres under lease. Could it actually be
160 acres?
Response a-2: The Beltrami County Shoreland Ordinance, as amended February 7,
2006, lists gravel mining as an extractive use, and that extractive uses are non-permitted
uses within 1,000 feet of wetlands classified as "special protection" or"sensitive areas."
Wetland 4-218P (to the west of the project area) is classified as a special protection water,
and 4-203P (to the south) is classified as a sensitive area wetland. New gravel mining
operations will not encroach within 1,000 feet of these two water bodies. The gravel
mining plan, described in Finding 12, shows the extent of mining in the area. Further,the
area will be reclaimed following mining activities as described in Finding 12. Finally,
DNR will amend the lease to include only the"mining area" described in Finding 12.
Upon conclusion of environmental review, DNR will reduce the existing surface lease to
exclude the shoreline restriction areas. DNR will also limit the surface lease to the
proposed amended project area and the area currently active (Areas A and B as described
in Finding 12).
The proposed area for mining and reclamation, following project modification, is
proposed to be 108 acres. This figure includes the 68 acres in Area A and B, the 12-acre
buffer zone,the 8 acres of reclamation planned for 2007, and area for the remaining
project components such as BMP devices,the access road and the water impoundment in
the northeast area of the project site.
Comment a-3: The agreement between the DNR and company was contrary to the
standards accepted by the City of Wilton Council who enacted Zoning Ordinance No. 24
Policies, Regulations and Procedures for Article IV Section 5, specifically V Conditions.
Response a-3: This ordinance is dated May 11, 1992,which was prior to the completion
of the first EAW on May 25, 1993. Therefore,the procedure for the first EAW and
granting of the CUP were followed correctly. This proposed project is following the
same procedure. The lease agreement between the company and the DNR states"the
LESSEE shall in all respects conform LESSEE's use of the Premises to the law,
ordinances, rules, regulations, standards, and orders of all units of government having
authority regarding the leased land."
6
Comment a-4: We feel the full restoration plan should have been provided in the EAW
packet. Also contained in the restoration plan, there should have been the description of
the type of vegetation that was going to be used for the restoration.
Response a-4: Terms of the lease state that the"LESSEE shall complete and submit the
Mining and Reclamation Plan to the [DNR] Area Forestry Supervisor at Bemidji within
60 days of the conclusion of environmental review." The type of seed used will be
determined by the DNR as a part of the DNR-approved Mining and Reclamation Plan.
Tree seedling planting will be a component of the restoration plan. The reclamation plan
will call for the area to be reestablished as a mixed native pine plant community.
Comment a-5: The earlier project allowed the lessee to mine to an elevation of 1380
feet above sea level and that was over a period of 17 years. Now the lessee is asking for
an increase to be able to go below the ordinary high water mark and mine an additional
25 feet. Why was the lessee not allowed to do that back at the time the lease was granted
for the original site B?
Response a-5: In the existing pit(Area B),the gravel is owned in the outstanding hills
and ridges by a private party. The state asserts ownership of the gravel within the
outstanding hills and ridges to an elevation of 1380 feet above mean sea level (msl). The
ownership of the gravel below 1380 msl is an unresolved matter. For this reason,the
DNR surface lease in Area B does not allow mining below 1380. In addition,the
previous EAW only considered a dry mining scenario above the groundwater. The EAW
concluded that if a future mining scenario contemplated mining into the groundwater,a
new EAW must be completed. The modified project, as described in Finding 12,no
longer proposes to mine into the groundwater in Area B.
Comment a-6: Several commenters challenged the use of the term "temporary"for a
16 year gravel mining operation.
Response a-6: The term"temporary"refers to the fact that operations are not conducted
year round, or permanently stationed at this location. Mining and reclamation operations
will be conducted on the site for a period of 12 years,as described in Finding 12.
Comment a-7: Gravel pits in this region are notorious sources for the spread of spotted
knapweed, a noxious weed that is rapidly displacing grasses along roadsides and in
pastures. The EAW does not mention any plans to prevent the spread of spotted
knapweed or to ensure that the revegetation is a long-term success.
Response a-7: Control of invasive species is not specifically listed as an information
item in EAW forms. However,the DNR Mining and Reclamation Plan will address
methods for reducing the potential for colonization of the area by noxious weeds.
b. PROJECT MAGNITUDE
Comment b-l: Although the project magnitude is 76 acres, this document further states
that there remains "approximately 82 acres" under lease from the DNR. This remaining
82 acres is available for future mining for a total of"approximately" 158 acres. What is
the actual acreage? Minnesota Rules 4410.4400, subpart 9 indicates that 160 acres and
mining to a mean depth of 10 feet triggers a mandatory EIS. How close can we get yet
keep from having to prepare a mandatory EIS?
Response b-l: The Beltrami County Shoreland Ordinance, as amended February 7,
2006, lists gravel mining as an extractive use, and that extractive uses are non-permitted
uses within 1,000 feet of wetlands classified as "special protection"or"sensitive areas."
Wetland 4-218P (to the west of the project area) is classified as a special protection water,
and 4-203P (to the south) is classified as a sensitive area wetland. New gravel mining
operations will not encroach within 1,000 feet of these two water bodies. The newly
adopted shoreland ordinance therefore reduces the mining area to less than the area
described by the lease.
The gravel mining plan, described in Finding 12, shows the extent of future mining in the
area. This area includes less than 34 acres in Area B, and 34 acres (17 acres in Phase 1
and 17 acres in Phase 2) in Area A. Further,the area will be reclaimed following mining
activities as described in Finding 12. Finally, DNR will amend the gravel lease to include
only the"mining area" described in Finding 12. Upon conclusion of environmental
review, DNR will reduce the existing surface lease to exclude the shoreline restriction
areas. DNR will also limit the surface lease to the proposed amended project area and the
area currently active (Areas A and B as described in Finding 12).
Comment b-2: While the current request is to expand the current mining operation to
76 acres, an additional 82 acres are also under lease from the DNR. If this proposal
goes through, what is to prevent the future expansion of this site?
Response b-2: See response b-1.
Comment b-3: The responsible action would be to allow only a few feet of gravel
extraction.
Response b-3: Comment noted. Mining and reclamation will occur as described in
Finding 12.
c. PERMITS AND APPROVALS REQUIRED
Comment c-l: This section shows that DNR has already issued a land lease. Section 7
above also indicates a DNR lease. In addition it mentions that the lease does not allow
mining deeper than 1380 elevation. To mine below this elevation wouldn't the DNR have
to amend the Area B lease? Or is this covered in the City of Wilton Conditional use
8
permit, which is also shown as already being issued. Doesn't the permit issuing occur
after the review, if and when the green light is given? Whatever the case, it appears that
some additional approval needs to be obtained for further gravel removal from Area B
and the new shoreland regulations should prevent any further mining within 1000 of
218P.
Response c-1: The lease over the existing mine area(Area B) is a surface lease, not a
gravel lease, because the DNR does not own the gravel and therefore does not receive a
royalty for mined gravel. In this area,the state asserts ownership at an elevation of 1380
msl and that is the explanation for prohibiting mining below 1380 msl. The new lease,
however, covers an area(Area A) where the state owns the gravel. This lease is a gravel
lease that provides for a royalty on the amount of gravel removed.
To clarify the status of Conditional Use Permits, the following should be added to the list
of Permits and Approvals Required:
Unit of government Type of application Status
City of Wilton Conditional Use Permit Pending EAW
(Area A and Amendment Area B)
Beltrami County Shoreland Management Permit/CUP Pending
Comment c-2: Since this project is, in part, outside of the city limits of Wilton, and is
within the Beltrami County Shoreland Zone for Grant Lake, a permit from the county is
also required.
Response c-2: Comment noted. See Permits and Approvals Required clarification in
Response c-1.
Comment c-3: Minnesota law also requires environmental review to be completed prior
to the issuing of any permits. Clearly, the project as proposed is not the same as the
project previously leased and/or permitted by local and state governmental agencies. Is
the EAW correct and these approvals have been given.
Response c-3: Permits do exist and are current for the existing mined area(Area B).
Changes in elevation and newly mined acreage are all a part of this EAW. All permits
listed as"Issued"have been issued and are current.
Comment c-4: Does the Wetland Conservation Act apply to this project?
Response c-4: The Wetland Conservation Act applies to all wetlands. As discussed as a
part of the EAW, no mining, filling or other alterations will take place in any of the area
wetlands. Best management practices, reviewed by Beltrami County, include the
construction of a berm between the mining area and the wetlands (which will be
stabilized with vegetation), and the installation of silt fence between to bottom side of the
berm and the wetlands. Phased restoration will help to limit the operation's exposure to
the area.
9
Comment c-5: The City of Wilton requests a written plan from the DNR on what the
long term useage is for the area that is being deforested, gravel extraction completed and
the pits of water that are left.
Response c-5: As noted in the EAW, a DNR-approved mining and reclamation plan
must be completed before any mining occurs in the area, as a condition of the gravel
lease. The DNR and project proposer will work with the City of Wilton and other local
governments while completing this plan.
Comment c-6: Beltrami County and the City of Wilton have a Joint Power agreement
where Beltrami County administers and enforces the shore land program on behalf of the
City of Wilton. Should there be any proposed work done within the 1,000 foot
jurisdiction of the two public waters, 4-218 and 4-203, the current Shoreland
Management Ordinance has this listed as a non permitted use. Should it be outside of
the shoreland area, then the permitting would go through the City of Wilton. Should
there be any work that is conducted within 1,000 feet of 4-217, Grant Lake, prior to any
work commencing, a Conditional Use Permit would have to be issued by Beltrami County
Planning Commission.
Response c-6: Comment noted. These permits are listed in the EAW at Item 8: Permits
and Approvals Required and in Response C-1.
d. LAND USE
Comment d-1: How is it that gravel mining is compatible with adjacent and nearby land
uses? Does the earlier lease to mine gravel as one would say "get ones foot in the door"
make this expansion now compatible? Is the area not zoned
Conservation/Environmental? If this was private land rather than state land, would the
DNR in their comments remind the landowner that the land is zoned
Conservation/Environmental?
Response d-1: Past practices of both logging and mining are considered agricultural uses
consistent with adjacent and nearby land uses. Gravel excavation, processing, loading
and hauling are Conditional Uses in the Conservation/Environmental District according
to the City of Wilton, Zoning Ordinance #24, adopted May 11, 1992.
Aggregate is a natural resource that must be considered. The project area is located near
fast developing areas of Bemidji where aggregate products are needed for infrastructure
as the population grows and as the urban area expands. There is also a growing demand
to maintain and upgrade the rural road system. At the same time, aggregate product
specifications are increasing to improve product quality.
An adequate local supply of aggregate is often a long-term goal for local governments,
since trucking costs are very expensive. Sand and gravel deposits are the main source of
aggregate in the region. When local supplies are inadequate or must be hauled long
10
distances,taxpayers are at increased risk of paying higher costs. Taxpayers purchase
roughly half of the aggregate consumption on a statewide basis.
The DNR will implement and monitor various environmental safeguards through the
mining and reclamation plan approval process.
Comment d-2: The EAW states that the proposed project has no known conflict with
environmental matters. How does the DNR support this claim?
Response d-2: Both logging and mining are considered agricultural uses which is
consistent with adjacent and nearby land uses. Gravel excavation, processing, loading
and hauling are Conditional Uses in the Conservation/Environmental District according
to the City of Wilton,Zoning Ordinance#24, adopted May 11, 1992.
Comment d-3: Wilton Hill is currently used by cross-country skiers, hikers, and has
been used for many years as a sliding site for sleds of various sorts.
Response d-3: Wilton Hill has not been designated a park/recreational area. The hill
was once used for a fire tower that has since been dismantled. It has not been actively
used by cross-country skiers for quite some time since the hill has overgrown with trees.
There is also a"No Trespassing" sign posted at the site. There was a history of
recreational use on Wilton Hill, but the vegetation indicates minimal evidence of any use
for the past several years. The only signs of recent recreation use is from unauthorized
ATV use.
e. FISH, WILDLIFE AND ECOLOGICALLY SENSITIVE RESOURCES
Comment e-1: Concern about the loss of natural habitat.
Response e-1: Comment noted. The project will result in the loss of 34 acres of forest
habitat. As is noted in EAW Item 11, much of the forested habitat is mature, and will not
return to this same condition for a period of 75 to 85 years.
Comment e-2: Potential loss to wildlife and birds in the area will be difficult to assess
as it is now mostly uninhabited by humans and in its natural state.
Response e-2: It is assumed that wildlife and birds will not inhabit the project area once
operation beings, but will slowly return after reclamation has been completed. This
includes the wooded area of the proposed project.
Comment e-3: The pileated woodpecker is not mentioned.
Response e-3: DNR records do not indicate occurrences of the pileated woodpecker in
the project area, although the area is within the habitat type and range of the pileated
woodpecker.
11
Comment e-4: When County Road 14 was built, the otters in the area disappeared into
the area that now is being proposed to be desecrated.
Response e-4: Comment noted. No impacts are anticipated to the wetlands surrounding
the project area. The project will generate noise, and may impact species that occupy
surrounding habitat.
Comment e-5: There is an active eagle's nest on my Grant Lake property. A pair of
eagles has used this nest and has successfully raised young every year for the past eight
years. From the map, the nest appears to be within a quarter mile of the project area.
Are there other "ecologically sensitive"resources in the area that have also been
missed?
Response e-5: In response to questions submitted during the comment period, DNR
Nongame Program staff investigated the report of an active eagle nest located on the
peninsula of Grant Lake. The reported nest was located on Grant Lake and has been
active for several years.
At the time that the EAW was completed, the DNR did not note a nesting pair in the text
of the document, because we were not aware of the presence of a pair in the area. The
Nongame Program does survey Bald Eagles statewide, and the last survey was completed
in 2005. In that survey, DNR used two methodologies; one involved flying over known
and reported eagle nests as had been done since the mid 1980's. This survey method is
limited in that there undiscovered nests which do not get monitored,resulting in a"low"
estimate. For the first time in 2005, DNR also did a random plot estimate, and this
allowed us to estimate the number of undetected nests in the state. The population
estimate using the second methodology resulted in a count of over 1200 nesting pairs in
the state. All eagle nest locations are entered into the Natural Heritage Database.
The DNR, in coordination with the U.S. Fish and Wildlife Service, has developed a"Bald
Eagle Environmental Fact Sheet Series on Endangered,Threatened and Special Concern
Species." Currently the species is listed as Federally threatened, and State Special
Concern. This summer it will be proposed for de-listing federally, and is currently being
proposed for de-listing also on the state list through the list revision process which is on-
going. Until these changes occur,we still make recommendations based on the Fact
Sheets. We recommend circular buffer zones around active nests, based on distance from
the nest. The primary zone, where recommendations are most restrictive exists to 330'
from the nest. The secondary zone extends to 660', and the tertiary zone extends
generally to 1/4 mile. Recommendations within these zones are based on proposed activity
type, as well as time period during the calendar year. Eagles are more prone to abandon
their nest due to human activity near the nest site during the "critical period"which
includes courtship, egg-laying and incubation. From the nest, the tertiary zone extends out
to the Highway, but the proposed Wilton Gravel Site project area is outside of the '/4 mile
tertiary buffer zone of this eagle nest. Therefore, the recommendations listed in the Fact
Sheet would not apply. Further, DNR staff have concluded that the proposed mining
12
activities will not impact the Bald Eagle pair nesting on Grant Lake.
As of 2007, Beltrami County has not been surveyed by the County Biological Survey.
The DNR is willing to conduct a survey of plants and animals on the proposed site, if
warranted.
f. PHYSICAL IMPACTS ON WATER RESOURCES
Comment f-1: Although the EAW is checked as not having an impact on the water
resources, other water experts seem to differ. As is mentioned, the gravel mining site is
completely surrounded by pub?waters,protected wetlands, and Grant Lake. All of
these water bodies have water elevations 1370 to 1375 except Grant Lake, which is 1363,
and outlets into Grant Creek. Ground water is at about 1370. What assurances do we
have that mining into the ground water will not lower the ground water? If the ground
water remains somewhat constant, what are our assurances that 218P and 542W will not
be lowered to ground water elevation? If Wilton Hill is reduced 142 vertical feet and
now only 8 feet above Grant Lake, what assurances to we have the seepage into Grant
Lake will not increase immensely? Will this not lower the ground water, 218P, 203P,
542W and the other wetland? If more water goes into Grant Lake and out to the
Mississippi what will be the overall impact to the area? Obviously there are more
questions than good answers and further study on surface water impacts and water
movements in the area are needed. Since when does monitoring surface waters and wells
become a substitute for good science?
Response f-1: Monitoring surface waters and wells is a commonly used practice at many
mining operations throughout the country that has proven effective in the observation of
ground water levels. The DNR and the company will work closely to ensure that no
significant change in water elevation is experienced. The company will apply best
management practices, which include berming the entire operation so that storm water
drains vertically into the site. This includes stormwater draining from Wilton Hill.
Operations are not seen to increase the water drainage into Grant Lake or the Mississippi.
The loss of Wilton Hill as a windbreak and restoring vegetation at an elevation where the
root zone is closer to the water table could result in increased evapotransporation. The
vegetative buffer zone between the project and Grant Lake will provide a partial
windbreak and shade to Grant Lake. Precipitation is the greatest determining factor of
surface water levels, and effects on Grant Lake as a result of the removal of Wilton Hill
are expected to be minor.
The proposed project, as described in Finding 12,will not mine into the groundwater
table.
Comment f-2: The current plan has the potential to change the water levels in ways that
could have multiple ill effects on our lake, our wells and our lakeshore.
Response f-2: See Response f-1.
13
Comment f-3: The impact of this water use activity on the wells in Wilton is cause for
careful consideration. Neither you nor I can say with any certainty what the effect will
be but I am convinced that it would be best to opt on the side of safety and not permit this
activity.
Response f-3: See above. In the event that a neighboring well is in question,the
Minnesota Department of Natural Resources Well Interference process, Minnesota Rule
Part 6115.0730, will be followed to correct any impacts.
See Response f-1.
Comment f-4: How do we know that mining into the ground water will not lower the
ground water level?
Response f-4: Examination and study conducted of available hydrological and
geological information by DNR staff indicates that the likelihood of lowering the ground
water level as a result of this proposed mining operation is minimal. However, to
monitor the mining activity and its possible effects on ground water, a monitoring
program designed by the DNR and implemented by the company will be included as a
part of the Mining and Reclamation Plan.
See Response f-l.
Comment f-5: How do we know what impact this mining will have on the wells of homes
in the area?
Response f-5: As stated above. Because no water will be drawn from this site (besides
what has been done historically, which is reported annually to the DNR), there should be
no impact to area wells. In the event that a neighboring well is in question,the Minnesota
Department of Natural Resources Well Interference process, Minnesota Rule Part
6115.0730, will be followed to correct any impacts.
See Response f-1.
Comment f-6: If more water flows from into Grant Lake and out to the Mississippi
River, what will be the overall impact to the area?
Response f-6: The company will apply best management practices, which include
berming the entire operation so that storm water drains vertically into the site. Storm
water currently running off Wilton Hill will be contained on site. Operations will not
increase the water drainage into Grant Lake or the Mississippi.
Comment f-7: If Wilton Hill is cut down from 1321 vertical feet to 8 feet above Grant
Lake, as is proposed, what assurance is there that the seepage into Grant Lake will not
increase greatly? What impact will it have on the quality of water in Grant Lake?
14
Response f-7: The company will apply best management practices, which include
berming the entire operation so that storm water drains vertically into the site. Storm
water currently running off Wilton Hill will be contained on site. Operations will not
increase the water drainage into Grant Lake or the Mississippi. Phase restoration will
also help to minimize the exposure of the operation to the area. The loss of Wilton Hill
as a windbreak and restoring vegetation at an elevation where the root zone is closer to
the water table could result in increased evapotransporation. The vegetative buffer zone
between the project and Grant Lake will provide a partial windbreak and shade to Grant
Lake. Precipitation is the greatest determining factor of surface water levels, and effects
on Grant Lake as a result of the removal of Wilton Hill are expected to be minor.
Comment f-8: Mining of gravel near the lake is likely to increase pollution.
Response f-8: The company has and will continue to meet all Minnesota Pollution
Control Agency(MPCA)and U.S. Environmental Protection Agency(EPA)requirements
in the protection of the environment, including the protection of air and water.
Comment f-9: With the special protection for 218P how can the DNR issue a permit to
Northstar to mine gravel 25 feet deeper within the 1000 foot prohibition?
Response f-9: The project, as described in Finding 12,will not mine into the water table.
Existing mining in Area B took place prior to the amendment of area water body
classifications. In Area A,the company will not mine within 1000 feet of Basin 218P nor
203P. In Area B,no mining will be conducted any closer to 218P than was previously
permitted.
Comment f-10: The EAW states that "groundwater/surface water connections cannot be
fully understood without additional research. " That "research"should be completed
before any project is permitted. What will be the impact to Grant Lake? It is known that
Grant Lake's water level is maintained by ground water from the Bagley/Bemidji
Aquifer. The direction of ground water flow is generally to the east and to the
Mississippi River. What is the impact of mining within the ground water? Will that have
an effect on the amount or temperature of ground water entering Grant Lake? Will there
be any adverse impacts on fishing and water quality?
Response f-10: The proposed project, as described in Finding 12, will not mine into the
water table.
Comment f-11: The EAW does not mention any precedent or substantiation here that
the water levels will remain constant.
•
Response f-11: The proposed project,as described in Finding 12,will not mine into the
water table.
15
Comment f-12: If approval is given to the project, it will be too late to stop it and then
monitoring is just a token. By taking down the Wilton Hill Area A to 1371 'and with
Grant Lake at 1363 msl, the real possibility of seepage in the 8-foot difference could
occur. This calls for an EIS to research these situations.
Response f-12: See response f-4.
Comment f-13: Typically, groundwater follows landform shapes; leading one to
conclude that ground water within the hill contributes to the balance that maintains
Grant Lake [water levels]. This will deprive the lake of groundwater.
Response f-13: Examination and study conducted of available hydrological and
geological information by DNR staff indicates that the likelihood of lowering the ground
water level or effecting neighboring water bodies as a result of this proposed mining
operation is minimal.
Comment f-14: What if there is impact to the surrounding aquifer and also to
surrounding private wells. What would the DNR's response be?
Response f-14: See Response f-4.
g. WATER USE
Comment g-1: Concerned about possible impacts on local wells and do not agree with
the suggestion that they need to monitor their wells monthly. Once the damage occurs it
is too late.
Response g-1: The proposed project,as described in Finding 12,will not mine into the
water table.
Comment g-2: What studies have been done to substantiate the assumption that the
project's impact on groundwater is expected to be insignificant?
Response g-2: See Response g-1.
Comment g-3: The statement that the level of the City of Wilton wells should not be
affected is not substantiated.
Response g-3: See Response g-1.
Comment g-4: The U.S. Geological Survey advised the City of Wilton that two effects to
watch out for are sedimentation and silting. The problem lies in how to prove any
problems. Even if the level remains constant and the earth restores itself how does the
city deal with the two sedimentation and silting. The USGS can place pressure
16
transducers with continuous monitoring on the wells but there is a cost to that. Who
would pay for that?
Response g-4: Through the company's MPCA Storm water permit,the construction of
berms,the establishment of vegetation and the use of silt fence will all control the
removal and reduction of sedimentation and silting. The proposed project,as described
in Finding 12,will not mine into the water table. There will be no sedimentation or
silting issue for the City of Wilton to deal with. Any silt accumulated from washing
operations has been and will continue to be recycled in the production process or used in
the restoration process.
Comment g-5: The City of Wilton has learned[the project]rests above a lobe of the
Bemidji/Bagley Aquifer that isolates the area and puts immense pressure on whether
there is sufficient data presented to assure access to good water.
Response g-5: The proposed project,as described in Finding 12, no longer proposes to
mine into the water table.
Comment g-6: Why will the well in Area B be removed prior to deeper mining?
Response g-6: The well may or may not be closed(closed is the correct technical term)
as part of the restoration plan. In the event that it would be closed, it would be done
according to Minnesota Rules.
h. WATER-RELATED LAND USE MANAGEMENT DISTRICT
Comment h-1: This section states that mining will occur within 500 to 1,000 feet of
Grant Lake, a recreational lake, and that a "conditional" use permit needs to be
obtained. Is this the same "conditional" use permit mentioned in Item 8 from the City of
Wilton?
Response h-1: The proposed project, as described in Finding 12,will involve mining
within 500 to 1000 feet of Basin 217P, Grant Lake, which is listed as a Conditional Use
in the Beltrami County Shoreland Ordinance. The project proposer will need to apply for
a Conditional Use Permit(CUP)with Beltrami County. See Response c-1.
Comment h-2: This section also states that public waters basin 218P is now classified
as a special protection lake and that gravel mining is a non permitted use within 1,000
feet. It is understandable that under earlier regulations mining was permitted in Area B
to elevation 1380 within the 1000 foot area, but how can DNR issue a new permit to go
down 25 additional feet to 1355 within the newly protected area? It even appears that
the west edge of Area A is also within 1000 feet of 218P. What kind of message does this
send to those that prepared the Beltrami County water management and shoreland
management plans?
17
Response h-2: The west edge of Area A is not within 1000 feet of 218P, but instead is
about 1,500 feet away. The company will not mine within 1000 feet of Basin 218P in
Area A, and no mining will be conducted any closer to 218P in Area B. No expanded
mining is proposed in the existing mined area(Area B). The proposed project,as
described in Finding 12, will involve mining within 500 to 1000 feet of Basin 217P,
Grant Lake, which is listed as a Conditional Use in the Beltrami County Shoreland
Ordinance. The project proposer will need to apply for a Conditional Use Permit(CUP)
with Beltrami County. In addition to the County CUP, any gravel excavation, processing,
loading and hauling are Conditional Uses in the Conservation/Environmental District
according to the City of Wilton, Zoning Ordinance #24, adopted May 11, 1992.
Therefore the project proper will need to apply for a Conditional Use Permit with the City
of Wilton, as is noted in Response c-1.
i. EROSION AND SEDIMENTATION
Comment i-l: The City of Wilton strongly urges mitigation in the cubic yards to be
mined.
Response i-1: DNR is unsure of what this comment is intended to mean, however the
reclamation plan includes site reclamation.
Comment i-2: Who will monitor the berms and stormwater structures?
Response i-2: The project proposer and,when necessary, MPCA inspectors as
determined by the company's Storm Water permit. Stormwater treatment and nonpoint
source runoff is the subject of the MPCA's NPDES permit.
j. WATER QUALITY: SURFACE WATER RUNOFF
Comment j-1: Beltrami County Environmental Services has concerns about the public
water areas of 4-203 and 4-218 that are within the project area, and has concerns about
how runoff will be addressed for those receiving basins.
Response j-1: Through the company's MPCA Storm water permit, the construction of
berms,the establishment of vegetation and the use of silt fence all control the removal
and reduction of sedimentation, silting and water runoff. As indicated on the map, berms
will be constructed, stabilized with vegetation and separated from the wetland with a silt
fence, so that filtered water runs off the berms before reaching the wetlands. The only
water that will run off the berms is snow and rainwater. Regulations established by the
MPCA and followed by the company regarding runoff address how these receiving basins
will be protected.
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k. GEOLOGIC HAZARDS AND SOIL CONDITIONS
Comment k-l: I am concerned about pollution in the form of oil, which may leak or
spill.
Response k-1: The proposed operation will not include the use of any hazardous
chemicals, or the generation of wastes. One 500-gallon fuel tank is housed in a parts
trailer and fueled by an independent fuel supplier,and only present when mining and/or
washing operations are taking place. No oils or antifreezes will be stored on site. All
fuel management will be conducted in compliance with MPCA and EPA regulations. To
mitigate potential fuel spills,the company has a written Spill Procedure used in the event
of a spill, which includes immediate control of the spilled material,containing the liquid
and calling the appropriate company personnel to manage the cleanup.
Comment k-2: Beltrami County Environmental Services feels the company's written
spill procedure document should have been included as an appendix to the EAW.
Response k-2: Comment noted. DNR will share this comment with the company so it
can make its spill procedure document available to the County for review. Minnesota
Rules do not require RGUs to attach procedural documents to an EAW, which is intended
to be a brief document prepared in worksheet format. Instead, an EAW is required to list
resource protection measures that have been incorporated into the project design, as has
been done in EAW Item 20c.
1. TRAFFIC
Comment 1-1: There is already a lot of truck traffic on the county road through Wilton.
The surface already shows ruts due to heavy loads hauled over it. This road will not be
able to stand up to the heavy pounding that it will be exposed to.
Response 1-1: The road is reviewed regularly and maintained by Beltrami County. There
will be no change in the amount of truck traffic through the City of Wilton, as the amount
of material being hauled from the site will not change. It will not be exposed to a change
in current use. All trucks will meet the posted weight limits, as determined by Beltrami
County Highway Department.
Comment 1-2: 1 am concerned about the damage to County State Aide Highway 14, with
this increased heavy traffic. This is a 9-ton road. What is the weight of a fully loaded
gravel truck? There is no explanation of where the money will come from to maintain
and repair this road.
Response 1-2: There will not be a change in the amount of material hauled from the site
annually. It will change the amount of time the material will continue to be removed,but
not the amount of material being removed annually. Therefore,the current amount of
truck traffic will remain the same. All trucks will meet the posted weight limits,as
determined by Beltrami County Highway Department.
19
Comment 1-3: The increase in heavy truck traffic through the City of Wilton is cause for
great concern. The road has three 90-degree turns within a very short distance. The
Rognlien Recreation Area generates considerable vehicle, bicycle and foot traffic on
Beltrami County Road 14. This use is not compatible with the additional truck traffic.
Children often walk or ride bicycles to the beach to swim. These safety issues need to be
addressed.
Response 1-3: The amount of material and trucks hauling through the City of Wilton will
not change. Currently, approximately 70,000 cubic yards (cy) of material is hauled
through Wilton annually. As a part of this proposed project, the number of years the
material is hauled will increase, but the amount of material being removed or hauled
annually will not change greatly (85,000cy). Therefore, the current amount of truck
traffic will remain relatively the same. All trucks will meet the posted weight limits, as
determined by Beltrami County Highway. "The same average daily counts, and potential
peak hour traffic that is currently happening will continue to happen.
Comment 1-4: The EAW has a figure of 24 loads for the estimated average daily traffic
generated. The City of Wilton came up with a different number. With 2,317,143 cubic
yards over the planned 16 year project/16 years/180 hauling days per year/16 cubic
yards per load= 50 loads per day (each load would generate a trip entering and a trip
leaving the gravel pit). Also it would be expected that for a large road project, these trips
could be increased.
Response 1-4: It is anticipated that approximately 125,000 cubic yards (cy) per year of
natural aggregate materials will be processed through crushing, screening and stockpiling
procedures. Of this 125,000, it is expected that approximately 85,000 cy will be removed
from the site in 2007. It is projected that similar quantities will be processed and
removed for years 2008, and 2009 each. Area A is estimated to have a total of 1,517,143
cy of material available for mining, of which approximately 1,031,657 would be hauled
from the site. Based on this information,the duration of both mining and hauling in
Section A would be approximately 12 years, with trucking from the site remaining
unchanged from current practices (total daily averages estimated at 29 trucks per day).
Because demand is not expected to change over the life of the site, amounts of material
hauled from the site annually will remain similar to current practices. The project as
described in Finding 12 would involve hauling an average 85,000cy of material per year.
Currently, approximately 70,000 cubic yards of material is hauled north through the City
of Wilton. In determining average traffic counts for the project through the City of
Wilton, 70,000 cy hauled out over 180 working days (approx. 7 months) in trucks with
16.4 cy capacities, an average 24 trucks would continue hauling from the site each day
through the City of Wilton. An additional 15,000 cubic yards are hauled S/SE out of the
site into Bemidji, which at 180 working days, and truck capacities of 16.4 cy, would
require an additional 5 trucks per day leaving the site. This pattern will not change as a
result of this proposed project because the amount of material required from the site is not
anticipated to fluctuate significantly over the next several years.
20
Comment 1-5: The City of Wilton has concerns for the corner of Dewey and Main.
There are school buses that come through there twice a day and stop there and at Deep
Woods Court. MnDOT was contacted and a yield sign was installed on the southbound
traffic corridor.
Response 1-5: There will be no change in traffic patterns as a result of this proposed
operation. The operation and the truck traffic pattern will continue as it has since the
gravel operation began in 1993.
Comment 1-6: Beltrami County Highway Department's review of the average daily
traffic from this project estimates that 34 loads per day would be required, instead of the
24 loads listed in the EAW.
Response 1-6: See Response to 1-4.
Comment 1-7: How will the traffic flow though Wilton, past the rural residential areas,
and at the intersection of Highways 2 and 89, where fatal accidents have already
occurred?
Response 1-7: There will be no change in traffic patterns as a result of this proposed
operation. The operation and the truck traffic pattern will continue as it has since the
gravel operation began in 1993. No fatalities have occurred as a result of the hauling
gravel from this site.
Comment 1-8: The estimate of up to 120 truckloads per 10-hour day works out to 1
truck every five minutes past the residences of Wilton. Given the existing daily vehicle
count of about 900 vehicles per day, it is apparent that the gravel hauling will
significantly impact traffic along County Road 14.
Response 1-8: This information is given in response to the specific question asked. This
number is based on an instantaneous peak traffic rate, not a daily average. It is not a
statement of how many trucks will come out of the site every hour. The way this number
was determined was based on how many trucks the loader at the site could load in one
hour at a wide-open pace. The loader is believed to be able to load about 12 trucks in an
hour. This does not say that the loader would operate at this speed for 10 hours. In fact,
it would not. The occurrence of this happening for a single hour, and then sporadically
throughout the day (probably because of a high demand project) is possible,but the
occurrences would be minimal. The current traffic pattern does not show this happening.
m. STATIONARY SOURCE AIR EMISSIONS
Comment m-1: Beltrami County Environmental Services Department feels there should
have been a copy of the current permit with the Minnesota Pollution Control Agency
attached as an appendix to the EAW.
21
Response m-1: Comment noted. DNR will share this comment with the company,
which can make its current NPDES permit available to the County for review. Minnesota
Rules do not require RGUs to attach permits to an EAW, which is intended to be a brief
document prepared in worksheet format. Instead, an EAW is required to address known
governmental approvals in the form provided on the worksheet. Theses approvals are
listed in EAW Item 8 and in Finding c-1.
n. ODORS,NOISE, AND DUST
Comment n-1: If one is comparing this gravel mining with eternity, one might say this is
temporary, but to say 16 years of noise, odor, and dust is temporary is absurd. To add to
the insult is the statement that there are no other plans to mine gravel when it is also
stated that Northstar leases additional acres. If we are alive and this present proposed
activity is permitted, we fully expect to see another request to mine the remaining acres,
otherwise why would Northstar lease the land? Cumulative effects?
Response n-1: The term "temporary"refers to the fact that operations are not conducted
year round, or permanently stationed at this location. Mining and reclamation operations
will be conducted on the site for a period of 12 years, as described in Finding 12. Finding
12 also describes the proposed area of mining, and the intent of the DNR and project
proposer to amend the lease to exclude all areas that list gravel mining as a non-permitted
use by the Beltrami County Shoreland Ordinance.
Comment n-2: The noise caused by a crusher working in the pit will create an extreme
pounding noise all day for the residents.
Response n-2: The same equipment used to process material beginning in 1993 will
continue to be used as a part of the proposed operation. EPA noise standards will be met
(as described earlier), and hours of operation established in a conditional use permit will
mitigate noise generated as a result of this operation. Berms, stockpiles and vegetative
screening will further help to reduce noise.
Comment n-3: Our experience during the past summer with the trucks using that same
route was very unpleasant due to the excessive fumes, extreme engine and shifting noise.
Of course, the numbers were nothing like the proposed traffic will be.
Response n-3: The numbers provided for traffic flow are a part of the "proposed"
operation. The numbers are not proposed traffic changes, but actual, existing traffic
usage.
Comment n-4: The project will surely add dust to the air breathed by the people of
Wilton, and the area,from the convoys of gravel trucks.
Response n-4: There will be no change in the air quality as a result of this operation.
The company is regulated by MPCA rules to contain and control fugitive dusts, and
22
crusher operations currently meet and will continue to meet air standard requirements.
The annual amount of material being processed at this location will not change. It will
come from the same or different locations within the leased area, but the annual time
spent or amount processed or hauled will not change from the pattern that has been
established over the past 14 years.
Comment n-5: Nowhere in the EAW document does it address what noise levels will be
in decibels.
Response n-5: EPA noise standards for day and nighttime operations will be met.
Daytime hours (7 a.m. to 10 p.m.): At a residential receiver, decibels cannot exceed 65
decibels more than 10% of the time for a one hour period,or exceed 60 decibels more
than 50%of the time for a one hour period. During night time hours (10 p.m. to 7 a.m.)
decibels can not exceed 55 decibels more than 10% of the time for a one hour period, or
50 decibels more than 50%of the time in a one hour period.
Comment n-6: Beltrami County Environmental Service Department feels EPA noise
standards for day and night time operations should have been included as an appendix to
the EAW.
Response n-6: Comment noted. See Response n-5.
o. NEARBY RESOURCES
Comment o-1: Designated parks, recreation areas or trails should have been checked
"Yes. " Rognlien County Park is less than 2000 feet across Little Grant from Area A and
fully visible. This park has picnic areas, a boat launching site, and swimming beach and
receives considerable public use. Will the view from the park become an eyesore?
Response o-1: Comment noted. Rognlien Memorial County Park is within the vicinity
of the proposed project. Vegetative screening (by leaving standing trees between County
Road 14 and the gravel mining operation) will be used to reduce visual and noise impacts
of the operation.
Comment o-2: Please note that mining the hill will leave residents who previously had a
view of a wooded hillside looking at a gravel pit.
Response o-2: Comment noted. Vegetative screening(by leaving standing trees
between County Road 14 and the gravel mining operation)will be used to reduce visual
impacts of the operation.
Comment o-3: The Bemidji area has few enough hills already. For us, Wilton Hill is a
landmark.
Response o-3: Comment noted.
23
Comment o-4: The "Wilton Hill" is a rare and valuable public recreational resource.
There is no other place in the Bemidji area for the public to hike up and view the entire
countryside. For over fifty years, the hill has been a community gathering place and
recreational site used for skiing, sledding, and picnicking. Unfortunately, unregulated
off highway vehicle use and road building for geologic exploration drilling have
adversely impacted the hill. These impacts can be repaired and the hill developed for
sustainable public use. The hill should not be destroyed. There is no way to "mitigate"
for the loss of the hill, a unique regional geographic and geologic resource.
Response o-4: Comment noted. There are numerous other hills in the area directly
around Wilton Hill. Wilton Hill has not been designated a park/recreational area. The
hill was once used for a fire tower that has since been dismantled. It has not been actively
used by cross-country skiers for quite some time since the hill has overgrown with trees.
There is also a"No Trespassing" sign posted at the site. There was a history of
recreational use on Wilton Hill, but the vegetation indicates minimal evidence of any use
for the past several years. The only signs of recent recreation use is from unauthorized
ATV use.
Comment o-5: Impacts to Rognlien Park were not discussed. Beltrami County is
planning a major redevelopment of the park. Some effort needs to be made to determine
what impacts this project will have on this heavily used facility.
Response o-5: See response o-1.
Comment o-6: Leveling Wilton Hill will eradicate a scenic view, which compliments the
adjacent[Rognlien]park.
Response o-6: See response o-1.
Comment o-7: Removing Wilton Hill will remove a potential recreational resource from
future consideration as an addition to the park.
Response o-7: Comment noted. DNR has no plans to consider Wilton Hill as an
addition to the County Park. The project area is located near fast developing areas of
Bemidji where aggregate products are needed for infrastructure as the population grows
and as the urban area expands. There is also a growing demand to maintain and upgrade
the rural road system. At the same time, aggregate product specifications are increasing
to improve product quality.
Comment o-8: Wilton Hill provides a windbreak that shelters Grant Lake.
Response o-8: Comment noted. Vegetative screening (by leaving standing trees
between County Road 14 and the gravel mining operation)will continue to provide a
windbreak to shelter Grant Lake.
24
p. COMPATIBILITY WITH PLANS AND LAND USE REGULATIONS
Comment p-1: At the bottom of page 15 of the EAW it states "Gravel mining operations
will not occur within 1,000 feet of 218P and 203P." Figures Cl and C2 indicate that the
majority of Area B is within 1000 feet of 218P and part of Area A is within 1,000 of
203P. Statements in the earlier sections of the EAW indicate mining will occur within
1000 feet of these wetlands. Which is it? How can the DNR be so flagrant?
Comment p-1: Existing mining in Area B took place prior to the amendment of area
water body classifications. The company will not expand mining any closer to 218P or
203P in Area B,and mining in Area A will not take place within 1000' of either 218P or
203P. Stakes will be used in Area A prior to excavation taking place to establish the
1000' setback so that this requirement is met.
Comment p-2: It is stated that mining will occur within 500 to 1,000 feet of Grant Lake,
which is classified as a recreational lake, and that a "conditional" use permit needs to be
obtained. Who is to issue this permit?
Response p-2: Within the 1,000 foot jurisdiction of Grant Lake(4-217), a Conditional
Use Permit will be required by Beltrami County. Grant Lake is classified as a
Recreational Lake by Beltrami County. According to the Beltrami County Shoreland
Management Ordinance, gravel mining is classified as an"extractive use." Extractive
uses are a conditional use within 1000 feet of Recreational Lakes,as defined in the
Ordinance. Uses identified as"conditional"are allowed provided that the applicant
meets certain predetermined conditions as prescribed by the County and a Conditional
Use Permit is obtained (From the Beltrami County). Proposed operations are within
approximately 500 feet to 900 feet of the Ordinary High Water Level of Grant Lake
(Figure B). Shoreland permits are issued by Beltrami County.
q. General/EIS requests
Comment q-1: Since a 160-acre cumulative gravel mining project and destruction of
public waters both trigger a mandatory EIS, we believe that the "approximately" 158
acre lease total,possible destruction of wetlands, doubtful information, the suggestion of
well and surface water monitoring as a substitute for good science overwhelmingly
trigger the need for an EIS and further study prior to any further permitted gravel
mining.
Response q-1: The proposed project, as described in Finding 12, does not meet or
exceed the threshold for mandatory preparation of an Environmental Impact Statement,
nor does the project result in the elimination of a public water wetland. The project,as
described in Finding 12, does not propose to mine into the groundwater, and therefore
will have no effects on area wells or surface water.
25
Comment q-2: The benefit to the area will be limited to a very few individuals and does
not bode well for the overall environment of the Bemidji area. The area is being
assaulted from every direction by unregulated and unplanned development. The areas
available to the public for recreation are shrinking at an alarming rate and it seems to
me the mission of the DNR should be to protect these areas not make them exclusively
available to a company.
Response q-2: Comment noted. This comment does not address the project's potential
for significant environmental effects.
Comment q-3: The Minnesota Pollution Control Agency (MPCA) has received copies of
the Environmental Assessment Worksheet (EAW)prepared for the above project,
prepared by the Minnesota Department of Natural Resources, Responsible Government
Unit (RGU). The MPCA has not reviewed the EAW for this project. Therefore, the
MPCA has no specific comments to provide the RGU. This decision not to review the
EAW does not constitute waiver by the MPCA of any pending permits required by the
MPCA. Ultimately, it is the responsibility of the project proposer to secure any required
permits and to comply with any requisite permit conditions. The enclosed checklist
identifies permits (NPDES and Air emission) that the project may require, together with
the most recent contacts at the MPCA.
Response q-3: Comment noted. This information will be shared with the project
proposer.
Comment q-4: There are too many unknown impacts from this proposed project. It
would be a terrible public policy decision to destroy the Wilton Hill and possibly impact
Grant Lake. There are other publicly owned gravel deposits in the area that could be
utilized. If this project is not dropped, at a minimum a full EIS should be ordered to
adequately address probable impacts. As an adjacent landowner, 1 was not informed
about this pending project. If the citizens of Beltrami County had knowledge about what
is being proposed, I'm sure that it would not proceed.
Response q-4: Comment noted. Although the proposed project, as described in Finding
12,will involve the destruction of Wilton Hill, impacts to Grant Lake are not anticipated.
Anticipated project-related impacts are described in the EAW and in this Record of
Decision.
Comment q-5: The City of Wilton is in opposition to the magnitude of the project and it
in turn proposes that the proposing company, the DNR and all others who would gain
from the project mitigate the project.
Response q-5: DNR is not sure what is intended by this comment. However, the
proposed project, as described in Finding 12,has been amended to reduce the magnitude
of the project. Additional mitigation is described within this Record of Decision, as well
as mitigation that is part of the reclamation plan which will be provided to the City.
26
Comment q-6: The City of Wilton strongly advises that an EIS should be implemented
due to the magnitude of the project, unknown long-term effects to the area environment
and water, and the length and scope of the project.
Response q-6: Comment noted. DNR has experience developing mining and
reclamation plans on its properties and is able to reduce or eliminate long-term effects
through best management practices as outlined in the EAW.
Comment q-7: We believe there should have been a copy of the existing lease
arrangement between North Star Materials, Inc. and the DNR included in the EAW
packet as an Appendix.
Response q-7: Comment noted. Attaching a lease agreement is not a required element
of EAW content, as described in Minnesota Rules. DNR will provide a copy of the
current lease agreement to the commenter for their information.
Comment q-8: There should be a detailed hydrogeological study as well as the
requirement of a full documented environmental impact statement. We do not feel the
document adequately addressed the potential for impacts to surrounding wells.
Response q-8: Comment noted. The project as described in Finding 12, does not
propose to mine into groundwater and is not anticipated to have any effect on surrounding
wells.
14. Several comments received related primarily to project merit, not to the potential for
significant environmental effects, or to the need for an environmental impact statement.
These comments will be provided to the project proposer and permitting entities or
authorities for their consideration in deciding whether to permit and implement the project.
15. Several comments received related to aspects applicable to approvals and permits and/or
conditions that may be associated with approvals and permits for the project. These
comments will be provided to the project proposer and permitting entities or authorities
for their consideration in deciding whether to permit and implement the project.
16. Several comments received related to alternative project sites. Alternatives to the
proposed project are not required elements of the content of an EAW per Minnesota
Rules Chapter 4410.1200. These comments will be provided to the project proposer and
permitting entities or authorities for their consideration in deciding whether to permit and
implement the project.
17. The DNR requested an additional period of time to complete the Record of Decision, as
provided for by Minnesota Rules Part 4410.1700, subp.2.B.
18. The DNR postponed the decision on the need for an Environmental Impact Statement to
allow the project proposer additional time to provide information to assist the DNR,as RGU,
in determining whether an EIS should be prepared for this project,as provided by Minnesota
Rules Part 4410.1700, Subpart 2a. B.
27
19. Based upon the information contained in the EAW,provided in written comments received,
described in Finding of Fact 12,and in the responses to those comments offered in Finding of
Fact 13,the DNR has identified the following potential environmental effects associated with
the project:
a. Fish and wildlife impacts
The project will result in the loss of 34 acres of forest habitat. As is noted in EAW Item 11,
much of the forested habitat is mature,and will not return to this same condition for a period
of 75 to 85 years. The Mining and Reclamation Plan will include reforestation of the mining
area,and will provide habitat for wildlife once mining is complete.
b. Physical Impacts on Water Resources
The proposed project,as described in Finding 12,will not mine into the groundwater table.
Monitoring surface waters and wells is a commonly used practice at many mining operations
throughout the country that has proven effective in the observation of ground water levels.
The DNR and the company will work closely to ensure that no significant change in water
elevation is experienced. The company will apply best management practices,which include
berming the entire operation so that storm water drains vertically into the site. This includes
stormwater draining from Wilton Hill. Operations are not seen to increase the water drainage
into Grant Lake or the Mississippi. The loss of Wilton Hill as a windbreak and restoring
vegetation at an elevation where the root zone is closer to the water table could result in
increased evapotransporation. The vegetative buffer zone between the project and Grant
Lake will provide a partial windbreak and shade to Grant Lake. Precipitation is the greatest
determining factor of surface water levels, and effects on Grant Lake as a result of the
removal of Wilton Hill are expected to be minor.
c. Water Quality: Surface Water Runoff
Through the company's MPCA Storm water permit, the construction of berms, the
establishment of vegetation and the use of silt fence all control the removal and reduction of
sedimentation,silting and water runoff. As indicated on the map,berms will be constructed,
stabilized with vegetation and separated from the wetland with a silt fence, so that filtered
water runs off the berms before reaching the wetlands. The only water that will run off the
berms is snow and rainwater. Regulations established by the MPCA and followed by the
company regarding runoff address how these receiving basins will be protected.
d. Traffic
There will not be a change in the amount of material hauled from the site annually. It will
change the amount of time the material will continue to be removed, but not the amount
of material being removed annually. Therefore,the current amount of truck traffic will
remain the same. All trucks will meet the posted weight limits, as determined by
Beltrami County Highway Department. The amount of material and trucks hauling
through the City of Wilton will not change. Currently approximately 70,000 cy of
material is hauled through Wilton annually. As a part of this proposed project the number
of years the material is hauled will increase,but not the amount of material being
removed or hauled annually. Therefore,the current amount of truck traffic will remain
the same.
28
e. Odors, noise and dust
The same equipment used to process material beginning in 1993 will continue to be used
as a part of the proposed operation. EPA noise standards will be met, and hours of
operation established in a conditional use permit will mitigate any noise generated as a
result of this operation. Berms, stockpiles and vegetative screening will further help to
reduce noise. EPA noise standards for day and nighttime operations will be met.
Daytime hours(7 a.m. to 10 p.m.): At a residential receiver,decibels cannot exceed 65
decibels more than 10%of the time for a one hour period, or exceed 60 decibels more
than 50%of the time for a one hour period. During night time hours (10 p.m. to 7 a.m.)
decibels can not exceed 55 decibels more than 10%of the time for a one hour period, or
50 decibels more than 50%of the time in a one hour period.
There will be no change in the air quality as a result of this operation. The company is
regulated by MPCA rules to contain and control fugitive dusts, and crusher operations
currently meet and will continue to meet air standard requirements. The annual amount of
material being processed at this location will not change. It will come from the same or
different locations within the leased area, but the annual time spent or amount processed or
hauled will not change from the pattern that has been established over the past 14 years.
f. Nearby Resources
Roglien Memorial Park is a nearby public recreation unit. Vegetative screening(by leaving
standing trees between County Road 14 and the gravel mining operation) will be used to
reduce/eliminate visual impacts of the operation.
Wilton Hill will be eliminated and mined for gravel. There are numerous other hills in
the area directly around Wilton Hill. Wilton Hill has not been designated a park or
recreational area. The hill was once used for a fire tower that has since been dismantled.
It has not been actively used by cross-country skiers for quite some time since the hill has
overgrown with trees. There is also a"No Trespassing" sign posted at the site. There
was a history of recreational use on Wilton Hill,but the vegetation indicates minimal
evidence of any use for the past several years. The only signs of recent recreation use is
from unauthorized ATV use.
20. The following permits and approvals will be required for the project:
Unit of government Type of application Status
City of Wilton Conditional Use Permit Pending EAW
(Area A and Amendment Area B)
Beltrami County Shoreland Management Permit/CUP Pending
City of Wilton Asphalt and Concrete Recycling Permit Issued
MN Pollution Air Emission Permit, Option D Issued
Control Agency
(MPCA)
29
MPCA NPDES (Storm Water) General Permit Issued
DNR Water Appropriations Permit Issued
(#90-1156, #93-1124)
DNR Land Lease Issued
DNR Mining and Reclamation Plan Pending
CONCLUSIONS
1. The rules of the Minnesota Environmental Quality Board set forth the following standards
and criteria (Minnesota Rules part 4410.1700, subps. 6 and 7) to which the effects of a
project are to be compared to determine whether it has the potential for significant
environmental effects:
a. type, extent, and reversibility of environmental effects;
b. cumulative potential effects of related or anticipated future projects;
c. extent to which the environmental effects are subject to mitigation by on-going
regulatory authority; and
d. the extent to which environmental effects can be anticipated and controlled as a result of
other environmental studies undertaken by public agencies or the project proposer,
including other EISs.
2. Type, extent, and reversibility of environmental effects.
a. The potential project-related environmental effects discussed in Finding of Fact 17 are
limited to:
i. Fish and wildlife impacts
ii. Physical Impacts on Water Resources
iii. Water Quality: Surface Water Runoff
iv. Traffic
v. Odors, Noise and Dust
vi. Nearby Resources
b. Based on the Findings of Fact above, the DNR concludes that the potential
environmental effects will be limited in extent, temporary, and/or reversible.
3. Cumulative potential effects of related or anticipated future projects.
a. Cumulative effects result from individually minor but collective actions taking place over
a period of time.
b. The effects of this proposed project have been considered in conjunction with current and
future projects constructed or planned within the area. There are no projects known to
the DNR recently completed or specifically planned in the foreseeable future within the
same geographic area that will interact with the project described in this EAW in such a
30
way as to cause cumulative effects. Upon conclusion of environmental review,DNR will
reduce the existing surface lease to exclude the shoreline restriction areas. DNR will also
limit the surface lease to the proposed amended project area and the area currently active
(Areas A and B as described in Finding 12). It is DNR's intent that no future projects for
gravel extraction expansions will be considered.
4. Extent to which environmental effects are subject to mitigation by on-going public regulatory
authority.
a. The following permits or approvals will be required for the project:
Unit of government Type of application Status
City of Wilton Conditional Use Permit Pending EAW
(Area A and Amendment Area B)
Beltrami County Shoreland Management Permit/CUP Pending
City of Wilton Asphalt and Concrete Recycling Permit Issued
MPCA Air Emission Permit, Option D Issued
MPCA NPDES (Storm Water)General Permit Issued
DNR Water Appropriations Permit Issued
(#90-1156,#93-1124)
DNR Land Lease Issued
DNR Mining and Reclamation Plan Pending
b. The DNR concludes that the permits and consultation will provide the opportunity to
mitigate any expected and potential environmental effects of the project.
5. Extent to which environmental effects can be anticipated and controlled as a result of other
environmental studies undertaken by public agencies or the project proposer, or other EISs.
The DNR has been involved in numerous gravel mining projects on state land,and has
experience developing mining and reclamation plans at each site. Specifically,the DNR
has published an EAW on this site in 1993,and has monitored the company's operation
since that time. The analysis contained in the EAW and record of decision on the need for
an EIS (an EIS was not ordered)provide considerable background information on the
possible impacts associated with this proposed project. Post-construction monitoring is a
standard component of these projects. Information gained on the effects of past gravel
mining projects provides a basis for predicting effects of future similar projects, such as
this one.
6. The Department of Natural Resources has fulfilled all the applicable procedural requirements
of law and rule applicable to determining the need for an environmental impact statement on
the proposed Wilton Gravel Site project in Beltrami County, Minnesota.
31
7. Based on consideration of the criteria and factors specified in the Minnesota Environmental
Review Program Rules(MN Rules Part 4410.1700,subpart 6 and 7)to determine whether a
project has the potential for significant environmental effects, and on the Findings and
Record in this matter,the DNR determines that the proposed Wilton Gravel Site project does
not have the potential for significant environmental effects.
ORDER
Based on the above Findings of Fact and Conclusions:
The Department of Natural Resources determines that an Environmental Impact Statement is not
required for the Wilton Gravel Site project, Beltrami County, Minnesota.
Any Findings that might properly be termed Conclusions and any Conclusions that might properly be
termed Findings are hereby adopted as such.
th
Dated this 1 day of April, 2007.
STATE OF MINNESOTA
DEPART ENT OF NATU L RESOURCES
2 / J
,�
k rry Kradlka
Assistant Commissioner
32
ORIGINAL CURRENT TOPOGRAPHY
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LEGEND:
PROJECT SITE BUFFER STRIP L.Vso.%N
(APPROX. 108 A.C.) (APPROX. IS AC.)
MINING AREAS __-, MINING PHASES
(APPROX 68 AC.)
RECLAIM IN 2007 As
(APPROX. 8 AC.)
Scale in Feet
SECTION A-A' RORIE = I-=400' VERT= 1.=100' 500 0 590 1000
£tND k DRIVEL
1475.00 —
6 i,,, , SHEET - -,�=,��`ith
1450.00 t r Caml y Aoad I4 1 ' YIl if-
p OF 2 AMbrt
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1 soo.OD DETAILED SITE PLAN
' c¢ DNR PROPERTY — JU E 2003 PHOTO
1375.001 I REVISE],
I:f‘'i NAME`
2/a/O8 Mr D AMI riT EffirSIMUMMIMEniall
a riB Z. �--._ 8/8/08 MI 1W(LD BYE��
yam 400.00 800.00 12oo.DO — 1f oo.et a/zO/o7 1 rJP E3 Er
ono niliMal V-.t LNR 11 III ISC.L11.11
Meeting Date: 10/16/2007
Agenda Item: 6)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve Extension of Certificate of Compliance (CC) for Jim's Tree
Farm (23393 Nolan Avenue North)
Deadline/ Timeline: CC expires November 1, 2007
Background: • On November 1, 2005, Jim and Peggy Simpson received a
Certificate of Compliance(CC) from the Township to build a
5,500 square foot agricultural building on his 116-acre tree farm.
• On December 19, 2007 the Town Board approved an extension of
the CC to November 1, 2007 (Resolution No. 12-19-06-02.)
• According to Section 9.5 of Chapter 1 of the New Scandia
Development Code, a CC shall become null and void after one
year after it has been issued if the use has not been established.
• While some site preparation has been done and utilities have been
roughed in, the building has not been constructed and the extended
CC has expired.
• Mr. Simpson has requested that the City again extend the CC for
two years so that he may construct the building in 2008 or 2009.
Recommendation: The requirements affecting the proposed use and structure have not
changed since the extended CC was approved. I recommend that the
Council approve an extension. The draft resolution allows for a two-
year extension to November 1, 2009.
Attachments/ • Letter dated October 5, 2007 from Jim Simpson
Materials provided: • Draft Resolution No. 10-16-07-03
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(cc jims tree farm)
Page 1 of 1
10/09/07
] IM 's TREE FARM RECEIVED
October 5,2007 OCT 05 1001
CITY OF SCANDIA
City of Scandia
Re: Extension of Certificate of Compliance Resolution No. 12-19-06-02
We ask that our Certificate of Compliance for our new Ag building be extended for a period of two
years,based on the same plans and findings of the original application.
We plan on putting up our building as soon as time allows. However as our tree farm specializes in
growing large caliper shade trees with a rotation of 10 years,we have realized that we really don't need
to have the building completed untill our first field is ready for harvesting in 2015.The 2007 growing
season was spent taking care of the trees during our very challenging year-weather wise. No Rain!
We have started the project,all utilities are now roughed in and we will continued to work on it as
time allows.
Once we start framing,it will move very fast. I like to"dry in"new buildings very quick with roofing,
windows,doors and siding.
I would like more then a two year extension if it's reasonable.
This building will be a critical part of our operation.
Thank you
Jim Simpson
Cell 612-770-2222
23393 NOLAN AVENUE NORTH, SCANDIA, MINNESOTA 55073
PHONE 65/.433.4477 • FAX 651.433.8181 • E-MAIL jim@headnuccom
CITY OF SCANDIA
RESOLUTION NO. 10-16-07-03
RESOLUTION EXTENDING CERTIFICATE OF COMPLIANCE FOR
JAMES M. SIMPSON AND PEGGY A. SIMPSON
WHEREAS, on November 1, 2005, James M. Simpson and Peggy A. Simpson, received
approval of a Certificate of Compliance from New Scandia Township to permit construction of a
5,500 square foot agricultural building at 23393 Nolan Avenue North; and
WHEREAS, the property is legally described as the SE % of the NE '/, Section 4,
Township 32, Range 20, Washington County, Minnesota; and
WHEREAS, Section 9.5 of Chapter 1 of the Scandia Development Code provides that a
Certificate of Compliance shall become null and void one year after it has been issued, if the use
has not been established;and
WHEREAS, on December 19, 2007 the New Scandia Town Board adopted Resolution
No. 12-19-06-02, approving an extension of the Certificate of Compliance to November 1, 2007;
and
WHEREAS, the building has not been constructed and an additional extension has been
requested.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA, , WASHINGTON COUNTY, MINNESOTA, that it should
and hereby does extend the Certificate of Compliance for two additional years, to expire on
November 1, 2009, based on the same plans and findings of the original application; and
FURTHER BE IT RESOLVED, that the following special conditions of the permit
shall be met:
1. The uses of the buildings on the property shall be as stated in the original
certificate of compliance.
Resolution No,: 10-16-07-03
Page 2 of 2
2. Sales of trees shall be made to tree spade companies and nurseries. There
shall be no general retail sales to members of the public at large on the site.
3. No non-agricultural related commercial business shall be conducted on the
premises of which the subject property is a part.
4. The City may cause the property to be inspected on a periodic basis to insure
compliance with the Scandia Development Code. Failure to comply with the
Development Code may result in the revocation of the Certificate of
Compliance.
Adopted by the Scandia City Council this 16th day of October, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Administrator/Clerk
Meeting Date: 10/16/2007
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Consider making appointments to the Park and Recreation Committee.
Deadline/ Timeline: N/A
Background: • The Council recently advertised for citizens interested in serving
on the Park and Recreation Committee. There are currently six
members on a committee which may have up to nine members.
• Two applications have been received (see attached.)
Recommendation: The Council should consider whether or not to appoint these
applicants to the Committee, whether you wish to interview them first,
and/or whether you wish to wait to see if other applicants also come
forward.
Attachments/ • Applications
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(Park committee applicants)
Page 1 of 1
10/10/07
RECEIVED
SEP t 6 ZOO?
—01
j; y. CITY OF SCANDIA
SCANDIA
M i n n e s o t a
Application for Appointment
To Commission or Committee
Committee/Area of Interest : I�Q/�S r
Name: 0 j W.iWV— 1( Home Phone: �oS7 el-3 3. 6f-7 4q
/+ � :
Home Address: )R y-26 iI e&Jiafe Ai iJ (iit:0"45-rtFrO
i�>ZIP Sso`f-7
E-Mail Address: +0YV1®-tI'' e Co of cact. 0e1'
How long have you been a resident of Scandia? �q mos.
Property owned in Scandia (other than residence):
Employment
�1-
Present Employer 1" (@lc pe Owe. Worked There Since (mo/yr) q 106
Work Phone 6 c( • cg,, - so q Position Title 19r it/ pail C0450[Tau
Commission/Committee Experience
Commission/Committee 0 AS l} Cry H i21l Dates Served 4,t 14 Ce 7101
Csi �IS-rr t)
Educational Background
Highest Level Achieved (degree/major) LA(,) ). (,l E>✓
Other Experience
List any governmental, service organizations, or professional activities which you have been or
currently are involved in: 6 .V£1Z F t KJ ST4ff 6o vTCCO vii r R.. 0 f l AJ giJc f
lav1: iuk t fi-AtN, ) 1�, tkol FrQtD/ZlKSO -r FAi1ez, rt0zmr
Pa51 pFIJT CoU 66E c VISUL. Ar2T9 ; CA-Alk 1 bv1, AJTAAL Qu,4L1`6
3okki> (SiZcte) ; Corretti+3 Ca j U/lct 4:k./ y o Only St 71,40,14a5
In what volunteer activities have you participated? What was your role?
'Boot 6- Ah2 +Inept; F l:'rt2 FOR. IilCTIMS OF IOKTOOge 05(fairrrotay
Fors ee2Fo12rn/kJ& 11rLrs,5 CcHr r�T�>iz 1416}-E SCH-oca -) i ("0094c) -r -- _
ts Cc) 1 c 00121z15 I Js-r AT ()OF Sr /Ho,11t , 121E -t5 or- in).55
PIAR
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Signature: -i e G VI Date: 12y 109
You may attach a resume if you desire.The selection process will vary according to the number of
applicants and vacancies and may include interviews. Your application will be kept on file for one
year.Thank you for your interest in serving on a Commission or Committee.
Return completed application to:
City of Scandia
14727 209th St. N.
Scandia, MN 55073
Phone: 651 433-2274 Fax: 651 433-5112
E-mail: mail@ci.scandia.mn.us
RECEIVED
OC p g 2001 SCANDIA
CITY OF SCANDIA m i n n e s o t a
Application for Appointment
To Commission or Committee
Committee/Area of Interest : �W 4'e
7
Name: V co", Home Phone: e/3J- J F
(� LVi.I�L 'b
Home Address: TIC-- ZIP s� ti 7
E-Mail Address: /Y + `D /1'1. G r o kJ G(r, C.c7 vim,
How long have you been a resident of Scandia? ( 14 r.
Property owned in Scandia(other than residence):
Employment
Present Employer 6}ty p Worked There Since(mo/yr) 61/0�
Work Phone 00 Nd-r CA U-- Position Title pykitic urik S4)144Ct‘e,
Commission/Committee Experience
Commission/Committee Dates Served c- to S
Educational Background
Highest Level Achieved (degree/major) M•D •
Other Experience
List any governmental, service organizations, or professional activities which you have been or
currently are involved in:
' t H e eib+ Lae,- 1 ��'[11� Ku,k cvi �� f/
SccwjAct ew`- Pro C� 1 v76,gt-e V , teu�+t.Ni ! s`�"`,e"y
r✓1nliAAtoti Aar b = v4t Phu. fa,,
*Is CauL
(/JM,o`64e SIB C
In what volunteer activities have you participated? What was your role?
V 0/44, satov I AA--f /67040,6(_
3 - w0s Pak_Raft
cfetai2454-- c# -e ran w (>,
Cu hiA. r1P S t sty cut J 5 e ct it(col�
�
Signature: C-(k) Date:
1
L)
You may attach a resume if you desire. The selection process will vary according to the number of
applicants and vacancies and may include interviews. Your application will be kept on file for one
year. Thank you for your interest in serving on a Commission or Committee.
Return completed application to:
City of Scandia
14727 209`h St. N.
Scandia, MN 55073
Phone: 651 433-2274 Fax: 651 433-5112
E-mail: mail@ci.scandia.mn.us
Meeting Date: 10/16/07
Agenda Item: 7 Q)
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve an ordinance adopting the 2007 Minnesota State Building
Code (MNSBC).
Deadline/ Timeline: N/A
Background: • The State of Minnesota adopted a new building code on July 10th,
2007. The 2007 MNSBC replaces the 2003 MNSBC, which
Scandia adopted with Ordinance 78.
• The MNSBC adopts by reference the International Codes, which
are updated every three years on a National level. The
International Building Code(IBC), International Fire Code and the
International Residential Code (IRC) are the main documents of
the ICC family of codes. The MNSBC also includes specific trade
codes like plumbing, mechanical, elevator, etc.
• There have been minor changes from the 2003 MNBC and most
contractors are aware of the code change.
• This ordinance would allow for the City of Scandia to perpetually
adopt the most recent edition of the MNBC without having to
adopt by ordinance.
• Appendixes are still optional and need to be adopted as the City of
Scandia sees fit (i.e.: grading appendix)
Recommendation: I recommend that the Council approve this ordinance for the adoption
of the 2007 Minnesota State Building Code.
Attachments/ Draft Ordinance No. 105
Materials provided:
Prepared by: Steve Thorp, Scandia Code Official
2007 mnsbc
Page 1 of 1
10/09/07
CITY OF SCANDIA
ORDINANCE NO. 105
AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE,
PROVIDING FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT
OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE
ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR,
MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT,
USE, HEIGHT, AREA, AND MAINTENANCE OF ALL BUILDINGS AND/OR
STRUCTURES IN THE CITY OF SCANDIA; PROVIDING FOR THE ISSUANCE OF
PERMITS AND COLLECTION OF FEES THEREFOR; PROVIDING PENALTIES FOR
VIOLATION THEREOF; REPEALING ALL ORDINANCES AND PARTS OF
ORDINANCES THAT CONFLICT THEREWITH
The City Council of the City of Scandia, Washington County, Minnesota hereby ordains:
Section 1. Codes adopted by reference. The Minnesota State Building Code, as
adopted by the Commissioner of Administration pursuant to Minnesota Statutes chapter 16B.59
to 16B75, including all of the amendments, rules and regulations established, adopted and
published from time to time by the Minnesota Commissioner of Administration, through the
Building Codes and Standards Division is hereby adopted by reference with the exception of the
optional chapters, unless specifically adopted in this ordnance. The Minnesota State Building
Code is hereby incorporated in this ordinance as if fully set out herein. This ordinance shall
perpetually include the most current edition of the Minnesota State Building Code, with the
exception of the optional appendix chapters, which shall not apply unless specifically adopted.
Section 2. Application, administration and enforcement. The application,
administration, and enforcement of the code shall be in accordance with the Minnesota State
Building Code. The code enforcement agency of this municipality is called the City of Scandia
Building Inspections Department. This code shall be enforced by the Minnesota Certified
Building Official designated by the City of Scandia to administer the code (Minnesota Statute
16B.65, Subdivision 1.)
Section 3. Permits required. It is unlawful to conduct any activity in the City for
which a permit is required by any provision of the Building Code without first obtaining a
permit from the City in the manner provided by this section. Application for a permit shall be
made to the Building Official on forms furnished by the City. The application shall contain
information as to location, nature, extent and costs of the proposed structure, work, installation,
activity, or other purpose, and other information which the Building Official may require under
the Code. Upon determination that the permit application meets the requirements of the Code
and all other codes and ordinances of the City of Scandia, the permit shall be issued.
1
Section 4. Permit fees. Permit fees and plan review fees shall be assessed for work
governed by the Code in accordance with the fee schedule adopted by the City of Scandia by
ordinance. All fees shall be collected by the City before the issuance of any permit.
Section 5. Building Code optional chapters. The Minnesota State Building Code,
established pursuant to Minnesota Statutes 16B.59 to 16B.75 allows the municipality to adopt by
reference and enforce certain optional chapters of the most current edition of the Minnesota State
Building Code. The following optional provisions identified in the most current edition of the
State Building Code are hereby adopted and incorporated as part of the building code for the City
of Scandia:
1. International Building Code Appendix J (Grading)
Section 6. Violations and penalties. A violation of the code is a misdemeanor
(Minnesota Statutes 16B.69.) The city may also institute appropriate actions or proceedings to
prevent, retrain, correct or abate violations or threatened violations of this Ordinance.
Section 7. Repeal. Any ordinance or provision of an ordinance heretofore existing
pertaining to the subjects treated in this ordinance shall be deemed repealed from and after the
effective date of this ordinance, provided that this repeal shall not affect any right established
prior to the effective date of this ordinance or the provisions of any valid permit issued prior to
the effective date of this ordinance.
Section 8. Effective Date: This ordinance shall be effective upon its adoption.
Passed and adopted by the City Council of the City of Scandia this 16th day of October,
2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Anne Hurlburt, Clerk/Administrator
2
Meeting Date: 10/16/07
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209`h St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt an ordinance setting fees for building permits issued by the
City of Scandia.
Deadline/Timeline: N/A
Background: • The Minnesota State Building Code requires that a fee schedule be
adopted with the new building code.
• The fee schedule is the same fee schedule that has been used in the
past and is very consistent with almost all of the surrounding areas
in Minnesota.
• The table is based on a valuation table that is published by the
State of Minnesota Codes and Standards Division. These
valuations are supposed to incorporate inflation and actual costs of
construction.
• The minimum fees are very consistent with the surrounding
communities like Hugo, Forest Lake, Chisago City and Chisago
County.
• This fee schedule is reprinted from the 1997 Uniform Building
Code, which is the last National Building Code to have a fee
schedule.
Recommendation: I recommend that the Council approve this ordinance for the adoption
of building permit fees.
Attachments/ Draft Ordinance No. 106
Materials provided:
Prepared by: Steve Thorp, Scandia Code Official
2007 building code fees
Page 1 of 1
10/09/07
CITY OF SCANDIA
ORDINANCE NO. 106
AN ORDINANCE AN ORDINANCE ESTABLISHING FEES FOR BUILDING PERMITS
ISSUED BY THE CITY OF SCANDIA
The City Council of the City of Scandia, Washington County, Minnesota hereby ordains:
Section 1. Findings. The issuance of permits and the collection of building permit fees
shall be as authorized in Minnesota Statutes, 16B.62, subdivision 1. These fees are deemed fair,
reasonable and proportionate to the actual cost of the service for which the fee is imposed.
Section 2. Fees.
(A) Building Permit Fees. The following schedule of permit fees shall remain
effective until revoked by action of the City Council:
TOTAL VALUATION BUILDING PERMIT FEE
$1.00 to $2,000.00 $69.50(minimum permit fee)
$2,000.01 to $25,000.00 $69.50 for the first $2,000.00 plus $14.00 for each
additional $1,000.00, or fraction thereof, to and including
$25,000.00
$25,000.01 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each
additional$1,000.00, or fraction thereof, to and including
$50,000.00
$50,000.01 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each
additional $1,000.00, or fraction thereof, to and including
$100,000.00
$100,000.01 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each
additional $1,000.00, or fraction thereof, to and including
$500,000.00
$500,00.01 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each
additional $1,000.00, or fraction thereof, to and including
$1,000,000.00
$1,000,000.01 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for each
additional $1,000.00, or fraction thereof
1
(B) Plan Review Fees. A plan review fee of 65%of the permit fee shall be collected
with the permit fee. Plan review fees for similar buildings shall be 25% of the building permit
fee. Similar buildings shall be defined as provided by the Minnesota Building Code. The
Building Official shall determine whether the plan is substantially similar to the master plan.
(C) Surcharge Fees. Surcharge fees shall be collected on all permits issued for work
governed by the Minnesota Building Code in accordance with Minnesota Statute 16B.70.
(D) Plumbing Permit Fees. The minimum building permit fee listed in the table in
Section (A), above, shall apply to plumbing work within a residential structure. The fee for other
plumbing permits shall be the minimum fee or 1.5% of the estimated cost, whichever is greater.
(E) Mechanical Permit Fees (Heating, Air Condition, Ventilation and
Refrigeration.) The minimum building permit fee listed in the table in Section(A), above, shall
apply to the installation of any central heating and/or air conditioning system within a residential
structure. The fee for other mechanical permits shall be the minimum fee or 1.5%of the
estimated cost, whichever is greater
(F) Other Inspections and Fees:
1. Inspections outside of normal business hours: $50.00 per hour
2. Re-inspection fees assessed under provisions of Section $50.00 per hour
305.8
3. Inspections for which no fee is specifically indicated $50.00 per hour
(minimum charge—one-half hour)
4. Additional plan review required by changes, additions or $50.00 per hour
revisions to plans
5. For use of outside consultants for plan checking and Actual costs
inspections, or both
Section 3. Building valuation. The permit fee shall be based upon the value of the
work (including labor and materials) as determined by the Building Official. The Building
Offiical shall consult valuation data published annually by the Minnesota Codes and Standards
Division in making this determination.
Section 4. Returned building permit applications. A fee of 50% of the plan review
fee shall be charged for permit applications that are returned without issuance.
Section 5. Refunds. The City may refund fees for building, plumbing and mechanical
permits on which no work has been done and no inspections have been made. Request for
refunds must be in writing, signed by the permit holder, and submitted within one year of permit
issuance. The City shall retain 20% of the permit fee. Plan review fees are not refundable.
2
Section 6. Double Fees. If a person begins work of any kind for which a permit from
the City is required without having secured the necessary permit therefore, either previous to or
on the date of commencement of the work, he or she shall, when subsequently securing such
permit, pay double the fee provided for the permit.
Section 7. Effective Date. This ordinance shall be effective upon its adoption.
Passed and adopted by the City Council of the City of Scandia this day of , 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Anne Hurlburt, Clerk/Administrator
3
Meeting Date: 10/16/07
Agenda Item:
r
City Council Agenda Report
City of Scandia
14727 209`h St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt a fee of$100.00 for registering dangerous dogs in the City of
Scandia.
Deadline/ Timeline: N/A
Background: • New Scandia Township adopted an ordinance, Number 75, which
provides for the identification, regulation, confinement and
disposition of dogs within the City in 2002.
• The ordinance is based on a Minnesota statute, which allows for
an annual fee of not more than $500.00. A specific fee has never
been set.
• An annual fee of$100 should cover the expenses associated with
registering dangerous dogs. Expenses would include a placard,
dog tag, the registration and a site visit by a Washington County
Deputy.
• Fees vary from city to city with some cities charging the full
$500.00.
Recommendation: I recommend that the Council approve this resolution to adopt a fee
for the registering of dangerous dogs.
Attachments/ Resolution
Materials provided:
Prepared by: Steve Thorp, Scandia Code Official
(Dangerous dog fee)
Page 1 of 1
10/10/07
CITY OF SCANDIA
RESOLUTION NO. 10-16-07-04
SETTING DANGEROUS DOG REGISTRATION FEE
WHEREAS, Ordinance No. 75 requires the registration of Dangerous Dogs within the
City of Scandia; and
WHEREAS, the ordinance provides that a certificate of registration be obtained for a
Dangerous Dog at a cost of not more than$500;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY TIE CITY COUNCIL
OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should
and hereby does establish the following fee for a Certificate of Registration for Dangerous Dogs:
ANNUAL REGISTRATION $100.00
Adopted by the Scandia City Council this 16th day of October 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
City Clerk
Meeting Date: 10/16/2007
Agenda Item: 9,g)
City Council Agenda Report t "
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt a resolution setting fees for tobacco sales licenses.
Deadline/ Timeline: Applications will be mailed to licensees by November 1, and are due
back to the city by December 1.
Background: • In January of this year, the Council adopted Ordinance No. 92,
regulating the sale and use of tobacco products, and Resolution
01-02-07-04, setting fees for licenses for 2007.
• Washington County had already renewed all 2007 tobacco licenses
before Scandia's ordinance was adopted, so 2008 will be the first
year for the city to issue licenses.
• The resolution setting fees specified that the fees were for 2007, so
a new resolution should be adopted setting the fee for 2008.
• The adopted 2007 fee($262 for year round and $189 for seasonal
licenses) was identical to the County fee.
• The County is planning to increase their fees by 4% for 2008.
Recommendation: Staff recommends that the Council adopt the resolution setting
tobacco license fees. The fee amounts in the draft resolution are based
on the 2007 fees plus 4%. The Council could modify this amount;
state statutes allow the city to set a fee sufficient to cover its cost of
administering the ordinance.
Attachments/ • Draft Resolution 10-16-07-05
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(tobacco license fee)
Page 1 of 1
10/16/07
CITY OF SCANDIA
RESOLUTION NO. 10-16-07-05
SETTING TOBACCO LICENSE FEES
WHEREAS, Ordinance No. 92 Regulating the Sale and Use of Tobacco Products within
the City of Scandia provides that no license shall be issued until the.,appropriate license fee shall
be paid in full; and
WHEREAS, the ordinance provides that the license fees shall be set from time to time by
the City Council by resolution;
NOW, THEREFORE, BE IT HEREBY-RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should
and hereby does establish the following fees for tobacco licenses:
Type of License Pee
Year-round, $272.00
Seasonal $196.00
Adopted by the Scandia City Council this 16th day of October, 2007.
,,eeqWy ._.
Dennis D. Seefeldt, Mayor
ATTEST:
City Clerk