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10-16-2007 Meeting CITY OF SCANDIA CITY COUNCIL AGENDA Tuesday, October 16, 2007 7:00 p.m. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) September 18, 2007 Regular Meeting 2) October 2, 2007 Meeting with Planning Commission b) Treasurer's Report c) Payment of Vouchers d) Pay Request#4 and Final to Dresel Contracting for 2007 Street Improvements e) Pay Request#1 to Dresel Contracting for Novak & 182nd St. Drainage Improvements f) Reduction in Letter of Credit for North American Land and Tile Group for Wild Bush Acres Subdivision 6. Public Hearings a) Assessment Hearing, 2007 Road Improvement Project 7. Committee Reports a) Park and Recreation Committee David Smith 1) Request for Proposals for Wetland Restoration Plan for Lilleskogen Park 2) Recommendations for Winter Parks and Recreation Programs 8. Staff Reports a) Police Department Deputy Chris Majeski b) Fire Department Fire Chief Steve Spence c) City Engineer Tom Peterson d) City Attorney Dave Hebert e) City Administrator Anne Hurlburt 1) Report on 2007 Summer Recreation Program (Marty McKelvey, Recreation Coordinator) 2) 2008 Insurance Renewal and Designation of Insurance Agent 3) Sale of Surplus Property 4) Tax-Forfeited Parcel (29-032-20-32-0005) SCANDIA CITY COUNCIL AGENDA October 16,2007 Page 2 of 2 9. General Business a) John Lindell re: Environmental Assessment Worksheets (EAWs) for Sand and Gravel Mining b) Extension of Certificate of Compliance (CC) for Jim's Tree Farm (23393 Nolan Avenue North) c) Appointments to Park and Recreation Committee d) Ordinance Adopting 2007 Minnesota State Building Code (Ordinance No. 105) e) Ordinance Adopting Building Permit Fee Schedule(Ordinance No. 106) f) Fee for Registration of Dangerous Dogs 10. Adjournment 5_ 7) September 18, 2007 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlbut, Treasurer Colleen Firkus, City Engineer Tom Peterson, Deputy Clerk Brenda Eklund. PUBLIC FORUM Richard Theilbar, 19229 Layton Avenue, voiced his opposition of a neighborhood dock proposal which was discussed at the August 28th council meeting. Mr. Theilbar is an adjacent property owner to the proposed location on Big Marine Lake at 192" Street. Mr. Theilbar feels that this would only "invite more trouble"to a spot that is already a dumping ground for trash. Mr. Theilbar was told that if this discussion comes before the council at a future meeting, all surrounding property owners would be notified. APPROVAL OF AGENDA Mayor Seefeldt noted a change to the consent agenda in moving White Rock Lake's final plat extension to a regular business item. Discussion of a letter of support for the Fire Relief Association's application to a grant program was noted as an addition to the agenda. Donnette Yehle, seconded by Dolores Peterson, moved to approve the agenda as amended. The motion passed unanimously. CONSENT AGENDA The following consent agenda was presented: a) Minutes 1) August 28, 2007 Council Meeting 2) August 29, 2007 Special Meeting 3) September 4, 2007 Meeting with Planning Commission 4) September 11, 2007 Special Meeting b) Treasurer's Report Beginning Balance 8/01/07 $1,863,909.41 Receipts 45,252.70 Expenditures $549,536.28 Payroll 18,826.21 - 568,362.49 Ending Balance 8/31/07 $1,340,799.62 c) Payment of Vouchers Dolores Peterson, seconded by Michael Harnetty, moved to approve the consent agenda. The motion passed unanimously. WHITE ROCK LAKE —EXTENSION OF FINAL PLAT Mark Youngdahl was present to request an extension of final plat approval for the White Rock Lake subdivision for one year. The final plat was approved on June 5, 2007, with a deadline for recording of October 5, 2007. Section 6.3(4) of Chapter 3 of the Development Code allows for September 18, 2007 Scandia City Council Page 2 an extension if requested by the applicant and approved by the Council. There have been no changes in plans or ordinances that would affect this plat. Dolores Peterson, seconded by Dennis Seefeldt, moved to extend the final plat approval for the White Rock Lake development to June 5, 2008. The motion passed unanimously. COMMITTEE REPORTS Park and Recreation Dave Smith, Chair of the Park and Recreation Committee, reported on a recent resignation from the committee, leaving six members currently serving. Mr. Smith requested that applications be accepted and interviews conducted to bring the committee back up to a nine member committee, as allowed in the original establishment of the Park and Rec advisory committee. Mr. Smith would like to specifically advertise for those having expertise in grant writing and conservation interest. Consensus of the council was to authorize staff to proceed with the process of advertising for three additional appointments to the committee. Mr. Smith also asked to have ads placed asking for volunteers to assist with clean-up efforts in the Wind in the Pines and Lilleskogen parks. Administrator Hurlburt will place ads for committee members and volunteers on the website, newsletter and issue a press release. STAFF REPORTS Police Department Deputy Chris Majeski reported on police activity within the past month. Graffiti had been sprayed on area roads, which the maintenance department covered with sealant. Councilmember Peterson suggested adopting a graffiti ordinance which could be used to prosecute those caught. Deputy Majeski has not yet received a report from the county on a request to look into speed limit signage along Olinda Trail, north of Highway 97. Mayor Seefeldt requested that the 50 mph speed limit zone near the school be closely patrolled, particularly around the start and dismissal times of school. Fire Department A request for a letter of support from the council to the Fireman's Fund Insurance Company Heritage Grant program was discussed. The Scandia Fire and Rescue Relief Association plans to apply for grant funding to purchase rescue and extrication lifting equipment. Dennis Seefeldt, seconded by Pete Crum, moved to approve a letter of support to the Fireman's Fund Insurance Company, which Mayor Seefeldt will sign on behalf of the Council. The motion passed unanimously. City Engineer City Engineer Tom Peterson has prepared the assessment roll for the 2007 paving project. The assessment to property owners is $1,196 per unit for collector streets, and $3,588 per unit for non-collector streets. Donnette Yehle, seconded by Dolores Peterson, moved to adopt Resolution 09-18-07-01 Calling for a Public Hearing on Assessments for the 2007 Road • September 18, 2007 Scandia City Council Page 3 Improvement Project. The motion passed unanimously. The public hearing will be held on October 16, 2007 at 7:00 p.m. Engineer Peterson reported on two drainage problems: 182"d Street on the south side of Big Marine Lake, and on Novak Avenue. In assessing the erosion problem on the Shaw property on 182"d Street, water from the catch basins and storm sewer piping is flowing around their mound system and is causing severe erosion. Engineer Peterson proposes to excavate a small pond on the south side of the road to store water runoff from the road. Most of the pond would be in the 182"d Street right-of-way and part on Robin Ringler's property. Mr. Ringler has agreed to a small pond at this location. Carnelian-Marine-St. Croix Watershed has indicated that they would approve the permit for this work. The estimated cost for this work is $20,000 to $25,000. Runoff from intense storms has been an on-going problem on Novak Avenue since this dead end road was paved in 2004. Installation of a 21" culvert in 2005 did not adequately improve the handling of runoff. Engineer Peterson recommends constructing a turnaround on the east side of Novak. A culvert will be extended under the turnaround and a ditch excavated to the north. This will direct runoff to the culvert better and improve flows to the south. The estimated cost for this work is $8,000 to $12,000. Administrator Hurlburt informed the council that the Road and Bridge Fund has funds available to cover the costs of these projects, as these were anticipated in the recent forecasts of 2007 expenditures. Dolores Peterson, seconded by Donnette Yehle, moved to authorize City Engineer Peterson to obtain quotes for erosion control projects on 182"d Street and Novak Avenue. The motion passed unanimously. Engineer Peterson plans to present quotes at the October 2"d council meeting. City Administrator Requests for Proposals for Auditing Services City Administrator Hurlburt reported that Eide-Bailly, long-time auditor for New Scandia Township, has made a decision to no longer retain Scandia as a client. Their decision is related to new accounting standards required by law and the size and type of client that they wish to focus their resources on. A draft Request for Proposals was presented for review. This RFP was based on a model from GFOA and examples obtained from other cities which have recently advertised for audit services. Administrator Hurlburt presented a time-table for selecting an audit firm, with selection by the council anticipated by November 20th. Pete Crum, seconded by Dennis Seefeldt, moved to authorize issuing a Request for Proposals for audit services. The motion passed unanimously. The RFP will be sent to 9-10 firms and also posted on the League publications and city website. September 18, 2007 Scandia City Council Page 4 October City Newsletter Administrator Hurlburt presented a draft newsletter for review. The main topics are the Comprehensive Plan update and the 2008 budget. Council agreed that the newsletter looked good. Delivery to residents is expected to be October 1st Meeting and Holiday Calendar Administrator Hurlburt reviewed meeting dates. November 6, 2007 is Election Day and public meetings cannot convene until after the polls close at 8:00 p.m. Council agreed to begin the meeting that evening at 8:01 p.m. with the Planning Commission meeting to follow. As the first Tuesday meeting of the Council and Planning Commission falls on January 1, 2008, this meeting will be rescheduled to January 2, 2008. In addition, Administrator Hurlburt recommended that the office close on December 24th and December 31 st due to concerns of coverage in the office. These would not be paid holidays; eligible employees could take paid time off. Consensus of the council was to allow the office to close on these two days, as long as employees take personal time off. Sale of Surplus Property Maintenance Supervisor Morrison has recommended that the city sell a two-way radio system and a stand-by generator that are no longer in use. Dolores Peterson, seconded by Michael Harnetty, moved to authorize the sale of the two-way radio and the generator by best offer. The motion passed unanimously. Administrator Hurlburt will submit ads to the League website and publications, the city's website, and the Craigslist website, with a best offer deadline of October 11 th Creation of an Equipment Replacement Fund Administrator Hurlburt recommended the creation of an Equipment Replacement Fund that can be used to accumulate some of the resources needed for future replacement of major pieces of equipment. By starting this fund now, the proceeds from the recent sale of the F-450 truck could be channeled into this fund and used to replace this vehicle. It could also receive the proceeds of the sale of any other surplus equipment. Donnette Yehle, seconded by Michael Harnetty, moved to authorize the creation of the Equipment Replacement Fund, to direct the proceeds of the sale of the F-450 truck ($32,500) be transferred to the fund, and that the pending purchase of the F-350 truck and plow be paid from the new fund. The motion passed unanimously. Gopher Bounty Currently the City pays a bounty of$2 per pair of gopher feet. In 2006, the town paid $2,423 in gopher bounties, while year-to-date expenditures are approximately $1,035 of a $1,100 budget. It is difficult to verify that the animals were caught in Scandia; half of recent payments went to non-Scandia residents. During discussion of the 2008 draft budget, the council decided to eliminate this expenditure from the budget. Bert Arkman, 18521 St. Croix Trail, voiced his opposition to the elimination of the bounty, and asked the council to at least consider continuing September 18, 2007 Scandia City Council Page 5 the payouts to the end of the year, rather than terminating the payments effective immediately. Mr. Arkman stated that the agreements he has made with property owners would be affected, causing a hardship on his business. Mayor Seefeldt felt Mr. Arkman had a valid concern, and the payouts should disband at year-end. Councilmember Peterson relayed a comment from an area farmer who was upset about the elimination of the bounty and felt that the farmers' costs of pest control will increase. Michael Harnetty, seconded by Dennis Seefeldt, moved to discontinue the payment of gopher bounties, effective January 1,2008. The motion passed unanimously. FIRE DEPARTMENT RECOGNITION (RESOLUTION 09-18-07-02) At the August meeting, the Council discussed the need to recognize the Scandia Fire and Rescue Department for their contributions to rescue efforts after the I-35 bridge collapse. Mayor Seefeldt read the resolution, which also notes the department's exceptional quality of service since its formation in 1952. Pete Crum, seconded by Dolores Peterson, moved to adopt Resolution 09-18-07-02 Recognizing the Scandia Fire and Rescue Department to Rescue Efforts after the I-35 Bridge Collapse. The motion passed unanimously. The framed resolution will be presented to the Fire Department during the department's Open House —October 9, 2007 at 6:00 p.m., at the fire hall. This will be posted as a meeting of the council. SCANDIA LIONS LAWFUL GAMBLING PERMIT (RESOLUTION 09-18-07-03) The Lions Club has applied for a Lawful Gambling Premises Permit to conduct lawful gambling at Meister's Bar and Grill. All required documentation has been submitted that meet the requirements of Ordinance No. 100. Dolores Peterson, seconded by Donnette Yehle, moved to adopt Resolution 09-18-07-03 Approving a Lawful Gambling Premises Permit for Scandia Marine Lions Club. The motion passed unanimously. Dolores Peterson, seconded by Donnette Yehle, moved to adjourn. Meeting adjourned at 8:00 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk October 2, 2007 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Peter Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Engineer Tom Peterson, Deputy Clerk Brenda Eklund. APPROVAL OF AGENDA Mayor Seefeldt noted an addition to the agenda regarding a workshop addressing senior citizen transportation issues. Dolores Peterson, seconded by Pete Crum, moved to approve the agenda as amended. The motion passed unanimously. QUOTES FOR DRAINAGE IMPROVEMENT PROJECTS At the September 18`h meeting, the Council authorized City Engineer Peterson to obtain quotes for correcting drainage problems on 182nd Street on the south side of Big Marine Lake, and on Novak Avenue. Engineer Peterson presented the following quotes: • Dresel Contracting $34,974.00 • Peterson Excavating $37,570.35 Engineer Peterson noted a change to the plans for Novak Avenue from the September 18th discussion. Updated plans show the turnaround to be constructed south of Austad's driveway. This will allow for ditch excavation in the former turnaround location at the end of Novak to better handle drainage off of Quigley's field. Engineer Peterson recommended awarding the bid to Dresel Contracting. Administrator Hurlburt stated that there are funds available in the 2007 budget to cover the cost of this project. Pete Crum, seconded by Michael Harnetty, moved to accept the bid from Dresel Contracting in the amount of$34,974.00 for drainage improvements on 182nd Street and Novak Avenue. The motion passed unanimously. LETTER OF CREDIT REDUCTION—WILD BUSH ACRES Mark Woolston, developer for the Wild Bush Acres subdivision, has requested a reduction of $39,240.40 in the letter of credit for public improvements to a new amount of$60,000.00. The final lift of blacktop and limestone shouldering has been completed. City Engineer Peterson has reviewed the request and recommends approval. A separate landscape letter of credit in the amount of$7,000.00 is also being held. Dolores Peterson, seconded by Donnette Yehle, moved to approve the reduction in the letter of credit for public improvements to a new amount of$60,000.00. The motion passed unanimously. CITY OFFICE/COMMUNITY CENTER TELEPHONE SYSTEM Administrator Hurlburt presented a report addressing the current phone system. The current system is outdated and makes communication within the office area difficult. Modern phone features such as caller ID, transfer of calls, etc. are not available with the phones that are now in use. These phones have been in use for many years, and seem to have come to the end of their useful life. Administrator Hurlburt has been investigating available options and quotes from providers of small business telephone systems. Initial costs range from $1,260 to $4,493. A cost savings appear to be realized within a few years by elimination of dedicated phone lines for the warming house and building official. Although purchase of a new phone system was not October 2, 2007 Scandia City Council Page 2 proposed in the 2008 budget, council discussed the necessity of phone features that fit operation requirements and that capital improvement funds could cover the cost of phone system upgrades. Michael Harnetty, seconded by Donnette Yehle, moved to authorize an expenditure up to $4,500 for purchase of a new phone system, with the Capital Improvements Fund as the fund source. The motion passed unanimously. TRANSPORTATION WORKSHOP Mayor Seefeldt presented notice of an October 9th workshop meeting sponsored by the Community Volunteer Service Senior Center. The purpose of the workshop is to address transportation challenges and solutions for the senior population. Mayor Seefeldt plans to attend and asked other councilmembers to notify staff if they plan to join this discussion. The Planning Commission meeting was called to order at 7:35 p.m. The following members were present: Chairman Chris Ness, Christine Maefsky, James Malmquist, Kevin Nickelson and Peter Schwarz. SWANSON MINOR SUBDIVISION/PRELIMINARY PLAT—OLD MARINE ESTATES John and Sandra Swanson have submitted an application for a subdivision located at 11980 Lakamaga Trail. The proposed subdivision qualifies as a minor subdivision but a preliminary plat has been prepared rather than a metes and bounds survey. The property consists of 13.9 acres with lakeshore frontage on Big Marine Lake. The subdivision would create three lots, one containing the existing house. John and Sandra Swanson were present to discuss the proposal, as was Ned Froberg, Hult Surveying. Administrator Hurlburt summarized the planner's report, which recommended tabling the application until comments from the DNR, Carnelian-Marine-St. Croix Watershed and Washington County Conservation District can be received and reviewed. It will also be necessary for the applicant to submit a tree inventory as required in the Woodland Preservation Ordinance. As allowed by state law, the applicant has been notified that the City has extended the review period by 60 days to December 19, 2007. Chairman Ness opened the public hearing. Doug Pratt, adjoining land owner, expressed his concern regarding erosion control off the steep bluff on the lake side and also the need for wetland protection. Tim Pratt requested that the hearing be continued pending the review of all necessary comments. Ned Froberg, Hult Surveying, addressed the shared driveway placement to avoid impacting the large wetland on Lot 3. Mr. Froberg understood that the driveway must be built to meet to requirements of the Fire Chief to allow emergency vehicle access. Staff noted that an easement agreement must be recorded, and also that a covenant between landowners be drawn up stating a shared maintenance agreement for the driveway. October 2, 2007 Scandia City Council Page 3 A turn-around at the end of Lakamaga Trail was discussed. There is currently a short paved hammerhead turn-around. Mr. Froberg offered to provide a more detailed drawing of the existing conditions at the dead-end. Mayor Seefeldt stated that a 30-feet length is typical to provide adequate turn-around for snowplows and busses. The Planning Commission approved a motion to table the application of John and Sandra Swanson for a minor subdivision/preliminary plat to November 6, 2007 pending the review of additional materials. SHORELAND MANAGEMENT REGULATIONS UPDATE Scandia's Development Code (Chapter 2, Section 11.2) has adopted by reference the Shoreland Regulations of Washington County. When the city amended its shoreland regulations in the spring of 2007 to allow places of worship as a conditional use, the DNR noted that the city needed to adopt its own shoreland regulations as soon as possible. The DNR has submitted a list of public water basins that need to be added to the regulations in addition to those in the county's ordinance. Administrator Hurlburt explained that no other substantive changes are needed at this time. The entire Development Code will be reviewed after the Comprehensive Plan update is complete. A draft of a new Chapter 5 (Shoreland Management Regulations) of the Development Code was reviewed. The draft contained language clarification and deletions of definitions that were not relevant to Scandia. Section 5 contains the updated listing of water basins as recommended by the DNR. Commissioner Maefsky recommended that the new basins be designated as "unnamed" rather than by a dashed line. Section 6 includes the addition of places of worship as an allowed use, and also open space conservation subdivisions allowed by a planned unit development permit. Planning Commission members noted various editing corrections. Administrator Hurlburt explained that in making no substantive changes that may alter the intent and meaning of the regulations, the review by the DNR can be expedited and the ordinance adopted by the city. Discussion of when to schedule a public hearing for the adoption of the ordinance brought up the fact that the November 6th council meeting will begin after 8:00 p.m., following the close of election polls that evening. Depending on the length of the city council meeting that evening, the planning commission could possibly have an 8:30 p.m. start. The Planning Commission approved a motion to schedule a public hearing for the Shoreland Management Regulations Ordinance for December 4, 2007. Pete Crum, seconded by Dolores Peterson, moved to adjourn the meeting. The meeting adjourned at 8:55 p.m. Respectfully submitted, Brenda Eklund, Deputy Clerk CANDIA. City of Scandia Treasurer's Report September 30, 2007 Beginning Balance 9/01/07 1,340,799.62 Receipts 92,331.76 Expenditures 115,394.11 Payroll 20,667.82 -136,061.93 Adjustments: Void Checks 44,736.00 Ending Balance 9/31/07 1,341,805.45 Submitted by: Colleen Firkus, Treasurer Treasurer's Report L 2007 CASH BALANCES AT END OF MONTH FUND JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER 101 GENERAL 151,058 66,365 42,008 32,104 -7,980 -18,782 79,844 56,257 31,467 201 ROAD &BRIDGE 25,156 1,378 -8,097 -24,659 -38,680 -52,024 163,104 105,196 61,234 202 FIRE 10,036 -66,872 -72,645 -75,897 -80,129 -84,997 -62,335 -36,801 13,834 203 POLICE 51,968 54,163 10,489_ 10,489 10,489 10,229 53,499 53,499 53,499 204 PARK 30,921 23,910 22,436 21,625 21,580 20,182 43,119 40,528 40,183 205 COMMUNITY CTR 29,909 24,251 22,438 11,333 8,667 -2,771 10,666 8,116 5,545 207 WATERSHED -1,345 -1,337 -1,337 -1,337 -1,337 -1,337 7,083 7,083 7,083 208 UPTOWN SEWER 25,898 26,070 26,058 26,058 25,807 25,784 44,356 5,954 3,647 302 BLACKTOP 482,333 297,013 297,013 297,013 297,013 297,013 315,114 310,553 310,553 304 BLACKTOP 277,263 276,203 277,127 277,127 277,127 278,051 376,822 125,902 125,902 307 BLACKTOP -180,909 -195,787 -256,483 -259,655 1,119,416 710,617 208,598 85,687 59,292 310 FIRE HALL BOND 166,229 171,741 171,741 149,224 148,821 148,821 198,642 177,502 198,642 403 CAPITAL IMPR 188,604 195,008 195,008 195,008 195,008 195,008 219,919 191,219 191,219 404 PARK CAP IMPR 7,469 7,612 3,812 3,571 3,571 3,571 45,571 45,571 45,571 406 EQUIPMENT REPLACEMENT 32,911 602 201 SEWER 111,004 110,114 109,936 109,749 116,081 131,216 133,809 137,686 133,885 801 ESCROW 15,000 15,000 22,000 25 000 26,300 16,300 27,050 27,800 28,050 TOTAL CASH BALANCE 1,390,595 1,004,832 861,504 796,751 2,121,754 1,676,880 1,864,859 1,341,750 1,342,515 c) NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 1 Payments Current Period:OCTOBER 2007 Batch Name 10-16-07 User Dollar Amt $346,606.16 Payments Computer Dollar Amt $346,606.16 $0.00 In Balance Refer 0 A-1 TIRE SERVICE, INC. Cash Payment E 201-43126-220 REPAIRS Tractor tire repairs $1,247.17 Invoice 3657 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,247.17 Refer 0 ALLINA OCC MED, NW 5685 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Egelkraut Drug Testing $20.00 Invoice 25502 Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $20.00 Refer 0 AMER/PRIDE LINEN&APPAREL S Cash Payment E 205-41900-221 EQUIPMENT PARTS- Community Center Supplies $92.20 Invoice M077164-0907 Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center Supplies $278.44 Invoice M333427-0907 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $370.64 Refer 0 ANCOM COMMUNICATIONS, INC. Cash Payment E 202-42220-221 EQUIPMENT PARTS- Minitor V Pagers-3 $2,183.12 Invoice 46377 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $2,183.12 Refer 0 ARKMAN BERT _ Cash Payment E 101-41000-350 GOPHER BOUNTY 205 pairs gopher feet $410.00 Invoice 9-18-2007 Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $410.00 Refer 0 BACON,RANDY _ Cash Payment E 205-41900-439 REFUNDS ISSUED Refund coffee purchase $20.00 Invoice 9-17-07 Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $20.00 Refer 0 BERGSCHNEIDER, BRYAN _ Cash Payment E 101-41000-350 GOPHER BOUNTY 35 pair gopher feet $70.00 Invoice 9-21-2007 Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $70.00 Refer 0 BOESEL, RONALD F. Cash Payment E 202-42280-438 MISCELAN EXPENSE Taco Daze Parade $15.12 Invoice 9-17-07 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $15.12 Refer 0 C&B EXCAVATING Cash Payment E 208-43252-382 HOUSE MAINTENANC- E Sewerline cleaning-Rasmussen house $725.00 Invoice 10-6-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $725.00 Refer 0 CITIBUSINESS CARD Cash Payment E 202-42280-221 EQUIPMENT PARTS Radioshack charge $29.81 Invoice 9-20-07 NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 2 Payments Current Period:OCTOBER 2007 Cash Payment E 202-42280-221 EQUIPMENT PARTS Batteries Plus $21.29 Invoice 9-24-07 Cash Payment E 201-43126-221 EQUIPMENT PARTS DOT Truck Reports $37.74 Invoice 9-4-07 Cash Payment E 201-43126-221 EQUIPMENT PARTS Generator Manual $22.00 Invoice 9-4-07 Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Tools $53,24 Invoice 9-17-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $164.08 Refer 0 CONNEXUS ENERGY _ Cash Payment E 602-43252-381 UTILITIES 201 Dialer $23.58 Invoice 9-27-07 Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $12.87 Invoice Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Acres Streetlights $64.50 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $100.95 Refer 0 COUNTRY MESSENGER Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Day Ad $75.60 Invoice 175900 Transaction Date 10/4/2007 SECURITY STATE B 10100 Total $75.60 Refer 0 CRYSTEEL TRUCK EQUIPMENT Cash Payment E 201-43126-221 EQUIPMENT PARTS Cable for Plow Truck $74.93 Invoice LP124940 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $74.93 Refer 0 DRESEL CONTRACTING INC _ Cash Payment E 201-43260-219 PROJECTS Drainage Improvements-1st Pay Request $28,559.38 Invoice 10-10-07 Cash Payment E 307-43260-219 PROJECTS 2007 Road Project-4th and Final $144,413.13 Invoice 10-9-07 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $172,972.51 Refer 0 ECM PUBLISHERS, INC _ Cash Payment E 101-41000-201 LEGAL NOTICES Road Assessment Hearing Notice $182.60 Invoice IT 00107855 Cash Payment E 101-41000-207 HEARING FEES Swanson Notice $45.65 Invoice IT 00107538 Cash Payment E 101-41000-201 LEGAL NOTICES Ordinance 104 $45.65 Invoice IT 00107537 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $126.10 Invoice IT 00107397 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $171,60 Invoice IS 00272431 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Heavy Metal Ad $171.60 Invoice IS 00273377 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $743.20 Refer 0 F XL INC NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 3 Payments Current Period:OCTOBER 2007 Cash Payment E 101-42000-103 PT EMPLOYEES Assessor Services $1,500.00 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,500.00 Refer 0 FAIRVIEW PHARMACY SERVICES Cash Payment E 202-42220-221 EQUIPMENT PARTS Medical Supplies $47.61 Invoice 3012949 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $47.61 Refer 0 FASTENAL COMPANY Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $48.84 Invoice MNTC356667 Cash Payment E 201-43126-221 EQUIPMENT PARTS Credit -$13.08 Invoice MNTC355912 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $35.76 Refer 0 FOREST LAKE PRINTING INC - Cash Payment E 101-41000-200 OFFICE SUPPLIES Fall Newsletter $201.29 Invoice 9002 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $201.29 Refer 0 FRONTIER - Cash Payment E 101-41000-321 TELEPHONE City Hall $319.61 Invoice 6514332274 Cash Payment E 205-41920-321 TELEPHONE Annex $54.00 Invoice Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00 Invoice Cash Payment E 101-42400-321 TELEPHONE Building Official $73.81 Invoice 6514335762 Cash Payment E 201-43126-321 TELEPHONE Maintenance Garage $62.38 Invoice 6514335223 Cash Payment E 204-45201-381 UTILITIES Warming House $68.07 Invoice 6514335266 Cash Payment E 202-42280-321 TELEPHONE Firehall $124.32 Invoice 6514334383 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $776.19 Refer 0 GAME TIME - Cash Payment E 204-45200-221 EQUIPMENT PARTS Swingset Wrap-around Seat $148.63 Invoice 750256 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $148.63 Refer 0 GOEKEN, MIKE _ Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00 Invoice 3rd Quarter Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00 Refer 0 GOPHER SIGN - Cash Payment E 201-43126-221 EQUIPMENT PARTS Street Signs $445.06 Invoice 00072869 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $445.06 Refer 0 GOPHER STATE ONE-CALL, INC NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 4 Payments Current Period:OCTOBER 2007 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $11.60 Invoice 7090798 Transaction Date 10/12/2007 SECURITY STATE B 10100 Total $11.60 Refer 0 HEBERT, WELCH, HUMPHREYS& _ Cash Payment E 101-41600-304 LEGAL FEES Legal Services $1,184.00 Invoice 14734 Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $156.00 Invoice Cash Payment E 101-41610-304 LEGAL FEES Prosecution $583.00 Invoice 14750 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,923.00 Refer 0 HELKE'S TREE SERVICE Cash Payment E 201-43126-216 TRIMMING&CHIPPING Clean-up of downed trees $4,800.00 Invoice 302835 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $4,800.00 Refer 0 HUMANE SOCIETY - Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control-3rd Quarter $625.95 Invoice 10-10-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $625.95 Refer 0 HURLBURT,ANNE _ Cash Payment E 101-41320-107 MILEAGE Mileage $104.22 Invoice Cash Payment E 101-41320-106 MEETINGS Meeting $5.00 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $109.22 Refer 0 JOHNSON,JAMES _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $18.00 Invoice 10-01-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $18.00 Refer 0 KEES,RONALD _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $84.00 Invoice 10-01-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $84.00 Refer 0 KIRVIDA FIRE Cash Payment E 202-42260-220 REPAIRS Tanker Maintenance $334.04 Invoice 852 Cash Payment E 202-42260-220 REPAIRS Pumper Maintenance and Testing $795.57 Invoice 849 Cash Payment E 202-42260-220 REPAIRS Rescue Truck Maintenance $453.35 Invoice 851 Cash Payment E 202-42260-220 REPAIRS Rescue Truck Repairs $615.10 Invoice 853 Transaction Date 10/10/2007 • SECURITY STATE B 10100 Total $2,198.06 Refer 0 LEAGUE OF MINNESOTA CITIES Cash Payment E 101-41320-106 MEETINGS Admin. Regional Meeting $40.00 Invoice 1-000032055 NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 5 Payments Current Period:OCTOBER 2007 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $40.00 Refer 0 LOFFLER BUSINESS SYSTEMS/LE Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier Lease $181,05 Invoice 084317015 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $181,05 Refer 0 MAEFSKY, CHRISTINE _ Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00 Invoice 3rd Quarter Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00 Refer 0 MAEFSKY, STEPHEN _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $184.00 Invoice 10-11-07 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $184.00 Refer 0 MALMQUIST,JAMES _ Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00 Invoice 3rd Quarter Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00 Refer 0 ME/STERS BAR&GRILL Cash Payment E 204-45202-221 EQUIPMENT PARTS Dodgeball Compensation $52.90 Invoice 9-27-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $52.90 Refer 0 MENARDS-FOREST LAKE Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $28.82 Invoice 60427 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $28.82 Refer 0 MERRY LYNNE SCREEN PRINTIN Cash Payment E 204-45202-221 EQUIPMENT PARTS Dodgeball T-shirts $142.00 Invoice 27203 Cash Payment E 204-45202-221 EQUIPMENT PARTS Dodgeball T-shirts $313.00 Invoice 27202 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $455.00 Refer 0 MILBRANDT ENTERPRISE _ Cash Payment E 205-41900-401 CLEANING Community Center $956.51 Invoice 401-42 Cash Payment E 101-41000-103 PT EMPLOYEES Security 9-22-07 $125.00 Invoice Cash Payment E 202-42280-401 CLEANING Firehall $253.47 Invoice 404-42 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,334.98 Refer 0 MINNESOTA COMMERCE DEPT Cash Payment E 101-41000-210 MISCELLANEOUS EXP Unclaimed Property $7.20 Invoice 10-3-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $7.20 Refer 0 MINNESOTA MUTUAL LIFE INS CO NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 6 Payments Current Period:OCTOBER 2007 Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt Life $4.10 Invoice 10-2007 Cash Payment E 201-43122-133 LIFE INSURANCE EMP Jemelka COBRA $4.10 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMP Morrison Life $4,10 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $12.30 Refer 0 NCPERS GROUP LIFE INS - Cash Payment E 201-43122-133 LIFE INSURANCE EMP Public Works Coverage $48.00 Invoice 10-2007 Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt $16.00 Invoice Cash Payment E 101-41401-133 LIFE INSURANCE EMP Eklund $16.00 Invoice Cash Payment E 101-41510-133 LIFE INSURANCE EMP Firkus $16.00 Invoice Cash Payment E 101-41910-133 LIFE INSURANCE EMP Thorp $16.00 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $112.00 Refer 0 NEOPOST INC. - Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Postage Meter Annual Rent $670.67 Invoice 43681850 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $670.67 Refer 0 NESS, CHRIS _ Cash Payment E 101-41120-106 MEETINGS Planning Commission Chair $300.00 Invoice 3rd Quarter Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $300.00 Refer 0 NEXTEL COMMUNICATIONS _ Cash Payment E 202-42280-321 TELEPHONE Fire Dept. Cell Phones $104.97 Invoice 721650231-027 Cash Payment E 201-43126-321 TELEPHONE Public Works $68.83 Invoice Cash Payment E 101-41000-321 TELEPHONE Admin. Cell Phone $89.49 Invoice Cash Payment E 101-42400-321 TELEPHONE Building Official $91.75 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $355.04 Refer 0 NICKELSON KEVIN _ Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00 Invoice 3rd Quarter Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00 Refer 0 OFFICE MAX CREDIT PLAN _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $152.25 Invoice 750019 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $152.25 Refer 0 OPSE,DONALD NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 7 Payments Current Period:OCTOBER 2007 Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $6.00 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $6.00 Refer 0 OSCEOLA MEDICAL CENTER Cash Payment E 201-43122-136 MEDICAL EXAM/PHYSI DOT Physical Morrison $149.00 Invoice 9-20-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $149,00 Refer 0 OSCEOLA SAND AND GRAVEL Cash Payment E 201-43126-228 GRAVEL&SAND Limestone and Gravel--August $965.36 Invoice 01123274 Cash Payment E 201-43126-228 GRAVEL&SAND Limestone and Gravel-September $587,74 Invoice 01123301 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,553.10 Refer 0 PARAGON PRODUCTS OF TAYLO Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $97.34 Invoice 8068 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $97.34 Refer 0 PETERSON REPAIR&TOWING _ Cash Payment E 201-43126-334 LICENSE/CDL DOT Check $72.00 Invoice 3130 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $72.00 Refer 0 PETERSON, DOLORES _ Cash Payment E 205-41900-406 GROUNDS CARE Community Center Planter $13.83 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $13.83 Refer 0 POSITIVE PROMOTIONS, INC. _ Cash Payment E 202-42280-200 OFFICE SUPPLIES Fire Prevention Supplies $732.32 Invoice 02856042 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $732.32 Refer 0 SAFETY SIGNS Cash Payment E 201-43126-224 MATERIALS FOR ROAD Speed Limit Signs $3,018.75 Invoice 072136 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $3,018.75 Refer 0 SCANDIA FIRE RELIEF ASSN. Cash Payment E 202-42230-323 STATE OF MN-FIRE RE Fire State Aid $29,533.00 Invoice 9-28-2007 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $29,533.00 Refer 0 SCANDIA STORE Cash Payment E 202-42280-342 GENERAL Fire Dept. Open House $1,030.10 Invoice 2645 Cash Payment E 202-42280-342 GENERAL Sept. Dinner $181.01 Invoice 2625 . Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,211.11 Refer 0 SCHIK, KAREN NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 8 Payments Current Period:OCTOBER 2007 Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00 Invoice 3rd Qrt. Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00 Refer 0 SCHWARZ, PETER _ Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00 Invoice 3rd Qrt Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00 Refer 0 SELECT ACCOUNT - Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt $91.70 Invoice 11-07 Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison, Egelkraut $200.00 Invoice Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp $91.70 Invoice Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $310.00 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $693.40 Refer 0 SHERILL REID Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-124 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $100.00 Invoice 07-125 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-126 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-127 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $250.00 Refer 0 SKUPIEN, DAN Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00 Invoice 3rd Qrt. Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00 Refer 0 SMITH, DAVID _ Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00 Invoice 3rd Qrt. Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $60.00 Refer 0 SRC,INC Cash Payment E 202-42280-381 UTILITIES Firehall $32.24 Invoice 10-4-07 Cash Payment E 204-45200-384 REFUSE DISPOSAL Lighted Ballfield $61.25 Invoice Cash Payment E 204-45200-384 REFUSE DISPOSAL Log House Landing $85.43 Invoice Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $120.89 Invoice Cash Payment E 101-41000-430 RECYCLING October Recycling $2,320.50 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $2,620.31 NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 9 Payments Current Period:OCTOBER 2007 Refer 0 ST. CLOUD TECHNICAL COLLEGE Cash Payment E 202-42240-110 TRAINING Simulator Training $1,730.00 Invoice 00069429 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,730.00 Refer 0 STORK TWIN CITY TESTING _ Cash Payment E 307-43260-219 PROJECTS Soil Testing--2007 Road Project $318.50 Invoice 0069719-IN Cash Payment E 307-43260-219 PROJECTS Testing $955.85 Invoice 0073266-IN Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $1,274.35 Refer 0 SW/WC SERVICE COOPERATIVES Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt Coverage $231.50 Invoice 11-07 Cash Payment E 101-41401-131 HEALTH INSURANCE E Eklund Coverage $231.50 Invoice Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp Coverage $231.50 Invoice Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison Coverage $593.20 Invoice Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $148.30 Invoice Cash Payment E 201-43122-131 HEALTH INSURANCE E Egelkraut Coverage $593.20 Invoice Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Egelkraut Contribution $148.30 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $2,177.50 Refer 0 SWENSON'S Cash Payment E 205-41900-221 EQUIPMENT PARTS Kitchen Supplies $137.50 Invoice 10-9-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $137.50 Refer 0 T K D A - Cash Payment E 101-41000-207 HEARING FEES Swanson Plat $29.75 Invoice 200704015 Cash Payment E 101-41000-207 HEARING FEES TenEyck Variance $132.30 Invoice 200703880 Cash Payment E 101-41000-207 HEARING FEES Lepinski Variance $287.69 Invoice 200703881 Cash Payment E 101-41000-207 HEARING FEES Big Marine Lake Store $191.80 Invoice 200703882 Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Planning $245.60 Invoice 200703883 Cash Payment E 101-41910-112 PROFESSIONAL SERVI Tiller/Zavoral Mine $1,449.64 Invoice 200703884 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $2,336.78 Refer 0 THORP, STEVE Cash Payment E 101-41910-107 MILEAGE Mileage $32.98 Invoice 9-15-07 NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 10 Payments Current Period:OCTOBER 2007 Cash Payment E 101-41910-107 MILEAGE Mileage $53.35 Invoice 9-30-07 Cash Payment E 101-41000-200 OFFICE SUPPLIES Filing Cabinet $7.99 Invoice 9-25-07 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $94.32 Refer 0 TODD'S HOME CENTER _ Cash Payment E 201-43126-212 FUEL Fuel $1,229.48 Invoice 9-30-07 Cash Payment E 201-43126-221 EQUIPMENT PARTS Supplies $77.76 Invoice Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center $19.95 Invoice Cash Payment E 202-42280-221 EQUIPMENT PARTS Supplies-Fire $51.23 Invoice Cash Payment E 202-42220-212 FUEL Fuel-Fire $232.35 Invoice Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,610.77 Refer 0 UNION SECURITY INSURANCE CO _ Cash Payment E 101-41320-134 DISABILITY INS EMPLO Hurlburt LTD $39.50 Invoice 9-19-07 Cash Payment E 101-41910-134 DISABILITY INS EMPLO Thorp LTD $25.40 Invoice Cash Payment E 201-43122-134 DISABILITY INS EMPLO Egelkraut LTD $25.40 Invoice Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison LTD $45.20 Invoice Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $135.50 Refer 0 US BANK Cash Payment E 310-47000-601 BOND PRINCIPAL(DEB 2000 Building Bond Principal $75,000.00 Invoice 33380390 Cash Payment E 310-47000-611 BOND INTEREST 2000 Building Bond Interest $22,517.50 Invoice Transaction Date 10/12/2007 SECURITY STATE B 10100 Total $97,517.50 Refer 0 V.I.P. PEST CONTROL - Cash Payment E 205-41900-406 GROUNDS CARE Sept. Pest Control $34.08 Invoice 5012 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $34.08 Refer 0 WASHINGTON CONSERVATION DI Cash Payment E 101-41000-210 MISCELLANEOUS EXP EOS Grant $138.00 Invoice 1187 Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $138.00 Invoice 1187 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $276.00 Refer 0 WASHINGTON COUNTY RECORDE Cash Payment E 101-41000-207 HEARING FEES Lepinski Variance $46.00 Invoice 47716 NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 11 Payments Current Period: OCTOBER 2007 Cash Payment E 101-41000-207 HEARING FEES Reicherts CUP $46.00 Invoice 48512 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $92.00 Refer 0 WASHINGTON CTY SURVEYOR'S_ _ Cash Payment E 101-41000-207 HEARING FEES Swanson Parcel Search $53.13 Invoice 1008205 Transaction Date 10/10/2007 SECURITY STATE B 10100 Total $53.13 Refer 0 WINNICK SUPPLY, INC Cash Payment E 205-41900-223 BUILDING REPAIR SUP Comm.Center Repair $7.59 Invoice 00077039 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $7.59 Refer 0 XCEL ENERGY - Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $267.09 Invoice 127518709 Cash Payment E 205-41920-381 UTILITIES Community Center $352.99 Invoice 126668877 Cash Payment E 201-43126-381 UTILITIES Maintenance Garage $38.83 Invoice 126674570 Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $39.28 Invoice 126314472 Cash Payment E 205-41920-381 UTILITIES Annex Electric $52.26 Invoice 126321471 Cash Payment E 205-41920-381 UTILITIES Annex Gas $21.27 Invoice 126365028 Cash Payment E 204-45201-381 UTILITIES Warming House $109.33 Invoice 126314186 Cash Payment E 201-43126-381 UTILITIES Public Works $242.16 Invoice 126322895 Cash Payment E 202-42280-381 UTILITIES Firehall $363.23 Invoice 126322895 Cash Payment E 204-45206-381 UTILITIES Ballfield $130.84 Invoice 126171651 Cash Payment E 202-42280-381 UTILITIES Fire Siren $3.21 Invoice 125542543 Cash Payment E 602-43252-381 UTILITIES Bliss LS 3&4 $43.71 Invoice 126173821 Cash Payment E 602-43252-381 UTILITIES Bliss LS#1 $17.42 Invoice 302519740 Cash Payment E 201-43126-387 STREET LIGHTING Uptown Streetlights $205.09 Invoice 302785259 Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $13.10 Invoice 303033579 Cash Payment E 201-43126-381 UTILITIES Flashing Light $27.75 Invoice 303328935 Cash Payment E 204-46101-381 UTILITIES Aerator $8.52 Invoice 303682753 Transaction Date 10/11/2007 SECURITY STATE B 10100 Total $1,936.08 NEW SCANDIA TOWNSHIP 10/12/07 11:51 AM Page 12 Payments Current Period:OCTOBER 2007 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $15,140.72 201 ROAD&BRIDGE $44,629.56 202 FIRE $38,866.46 204 PARK $1,372.84 205 SCANDIA COMMUNITY CENTER $2,161.51 208 UPTOWN SEWER SYSTEM $738.10 307 BLACKTOP PROJECT 2007 $145,981.48 310 FIRE HALL/PUBLIC WORKS BOND $97,517.50 602 201 SEWER PROJECT $197.99 $346,606.16 Pre-Written Check $0.00 Checks to be Generated by the Compute $346,606.16 Total $346,606.16 Meeting Date: 10/16/2007 Agenda Item: d ) .6) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the following pay requests as recommended by the City Engineer: • Pay Request#4 and final to Dresel Contracting for 2007 Street Improvements in the amount of$144,413.13. • Pay Request#1 to Dresel Contracting for Novak & 182nd Street Drainage Improvements in the amount of$28,559.38. Deadline/ Timeline: N/A Background: • For the 2007 Street Improvements, this pay request will complete the project. There is a two-year guarantee covering the work. • For the Novak & 182nd Street project, the total contract is $34,974.00. Work completed to date totals $28,559.38, or about 81% of the project. Recommendation: The Engineer recommends approving payment. Attachments/ • Pay Requests Materials provided: Contact(s): City Engineer Tom Peterson Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (pay requests dresel) • Page 1 of I 10/11/07 „ Owner: City of Scandia, 14727 209th StREET, PO Box 128, Scandia, MN 55073 Date. October 9, 2007 For Period: 8/8/2007 to 10/9/2007 Request No. 4 AND FINAL Bonestroo Contractor: Dresel Contracting, 24044 July Avenue, Chisago City, MN 55013 CONTRACTOR'S REQUEST FOR PAYMENT 2007 STREET IMPROVEMENTS BONESTROO FILE NO 000568-06133-0 SUMMARY 1 Original Contract Amount $ 1,376,282.60 2 Change Order - Addition $ 63,003.90 3 Change Order- Deduction $ 0.00 4 Revised Contract Amount $ 1,439,286.50 5 Value Completed to Date $ 1,262,683.27 6 Material on Hand $ 0.00 7 Amount Earned $ 1,262,683.27 8 Less Retainage 0% $ 0.00 9 Subtotal $ 1,262,683.27 10 Less Amount Paid Previously $ 1,118,270.14 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 AND FINAL $ 144,413.13 Recommended for Approval by: BONESTROO Approved by Contractor: Approved by Owner DRESEL CONTRACTING CITY OF SCANDIA Specified Contract Completion Date: Date 56805133RE04FINAL:is Contract Unit Current Quantity Amount No, Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS 1 28000 00 1 S28,000 00 2 TRAFFIC CONTROL LS 1 3000 00 1 S3,000 00 3 PROTECTION OF CATCH BASIN IN STREET EA 1 350 00 SO 00 4 PROTECTION OF CATCH BASIN, NON-STREET EA 2 150 00 $0 00 5 SAl VAGE AND REINSTALL FENCE IF 200 5 00 220 S1,100 00 6 SALVAGE AND REINSTALL RCP APRON EA 4 400 00 5 $2,000 00 7 MILL BITUMINOUS PAVEMENT(1 1/2" DEEP) SY 60 10 05 60 $603 00 8 REMOVE PIPE CULVERT LF 206 6 00 190 $1,140 00 9 SALVAGE AND REINSTALL MAILBOX EA 40 75 00 20 $1,500 00 10 CLEAR AND GRUB TREE 30 75 00 25 S1,875 00 11 DITCH EXCAVATION LF 1000 5 00 1000 1000 S5,000 00 12 COMMON EXCAVATION(P) CY 2500 5 00 2500 $12,500 00 13 SUBGRADE EXCAVATION CY 1500 5 00 400 1522 $7,610 00 14 SELECT GRANULAR BORROW(CV) CY 2300 9 00 539 S4,851 00 15 GRANULAR BORROW(P) CY 8200 9 00 8200 $73,800 00 16 TOPSOIL BORROW(LV) CY 2700 12.00 495 5014 $60,168 00 17 GEOTEXTILE FABRIC, TYPE V SY 7500 1 65 538 $887 70 18 AGGREGATE BASE,CLASS 5 TN 12700 9 80 609 63 14604 6 $143,125 08 19 AGGREGATE SHOULDERING, 100%CRUSHED LIMESTONE TN 2800 21 10 1446 2546 8 $53,737 48 20 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 770 11.25 745 $8,381 25 21 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 9900 41 70 602 77 8172 5 $340,793 25 22 TYPE LV 3 WEARING COURSE MIXTURE (B) TN 4500 43 70 3040 $132,848 00 23 TYPE MV 3 WEARING COURSE MIXTURE(B) TN 4100 42 10 476 68 3506 64 $147,629 54 24 TYPE LV 4 WEARING COURSE MIXTURE (B)-TRAIL SY 900 10 00 879 $8,790 00 25 TYPE LV 4 WEARING COURSE MIXTURE-DRIVEWAY TN 120 81 00 209 23 $16,947 63 26 BITUMINOUS MATERIAL FOR TACK COAT GL 4200 2 30 350 4015 $9,234 50 27 CONCRETE FLUME SF 120 5 75 153 $879 75 28 15" CMP STORM SEWER, 16 GAUGE LF 55 22 00 43 $946 00 29 18" RCP STORM SEWER, CLASS 5 LF 112 3600 96 $3,456 00 30 i 5" RCP STORM SEWER, CLASS 5 LF 165 33 00 136 $4,488 00 31 12" RCP STORM SEWER, CLASS 5 LF 135 30 00 135 $4,050 00 32 18" FLARED END SECTION EA 4 875 00 4 $3,500 00 33 15" RCP FLARED END SECTION EA 9 785 00 4 $3,140 00 34 12" RCP FLARED END SECTION EA 1 750 00 1 $750 00 35 2'X 3'CB, INCL R-3067-V CSTG AND CONC ADJ RINGS EA 1 1400 00 1 $1,400 00 36 4'DIAMETER STORM SEWER iv1H EA 1 1850 00 1 1 $1,850 00 37 CLASS III RANDOM RIPRAP CY 15 65 00 17 $1,105 00 38 CLASS III GROUTED RIPRAP CY 35 105 00 35 35 $3,675 00 39 INSTALL SIGN EA 2 80 00 2 2 $160 00 40 4" SOLID LINE,WHITE EPDXY LF 30720 0 19 30591 30591 $5,812 29 41 4" DOUBLE SOLID LINE, YELLOW EPDXY LF 11750 0 29 14180 14180 S4,112 20 42 4" BROKEN LINE, YELLOW EPDXY LF 720 0 19 290 290 $55 10 43 SILT FENCE,MACHINE SLICED LF 12500 1 10 10348 $11,382 80 44 FLOTATION SILT CURTAIN, STILL WATER LF 200 8 00 200 $1,600 00 45 SEEDING, INCL 250 SEED, FERTILIZER, MULCH AND DISK ANCHOR AC 9 450 00 4 7 $2,115 00 46 SODDING, LAWN TYPE WITH 4" OF TOPSOIL SY 200 3 00 $0 00 47 EROSION CONTROL BLANKETS, CATEGORY 3 SY 5500 1 06 4400 8500 $9,010 00 TOTAL BASE BID: $1,129,008.57 ALTERNATE NO. 1 -OSTRUM AVENUE: 48 CLEAR A.ND GRUB TREE 15 150 00 36 55,400 00 49 SALVAGE AND REINSTALL RCP LF 16 30 00 16 S480 00 50 SALVAGE AND REINSTALL RCP APRON EA 2 500 00 2 $1,000 00 51 MILL BITUMINOUS PAVEMENT(1 1/2" DEEP) SY 5 30 00 5 $150 00 52 SUBGRADE EXCAVATION CY 850 5 00 992 $4,960 00 53 SELECT GRANULAR BORROW(CV) CY 500 9 00 660 S5,940 00 54 GRANULAR BORROW(LV) CY 550 7 60 86 $653 60 55 TOPSOIL BORROW(LV) CY 200 12 00 68 $816 00 56606133REQ4FINAL xis Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date 56 GEOTEXTILE FABRIC, TYPE V St 800 2 00 992 $1,984 00 57 AGGREGATE BASE, CLASS 5 TN 730 9 80 728 92 $7,143 42 58 AGGREGATE SHOULDERING, 100%CRUSHED LIMESTONE TN 180 21 10 180 S3,798 00 59 TYPE LV 3 NON WEARING COURSE MIXTURE(B) TN 520 42 55 325 $13,828 75 60 TYPE LV 3 WEARING COURSE MIXTURE(B) TN 520 45 10 325 $14,657 50 61 BITUMINOUS MATERIAL FOR TACK COAT GL 260 2 30 260 $598 00 62 15" RCP STORM SEWER, CLASS 5 LF 40 30 00 40 $1,200 00 63 15" RCP FLARED END SECTION EA 2 900 00 2 $1,800 00 64 EROSION CONTROL BLANKETS, CATEGORY 3 SY 1000 1 10 300 $330 00 65 SILT FENCE,MACHINE SLICED LE 1300 1 10 1 300 $1,430.00 66 FLOTATION SILT CURTAIN,STILL WATER LF 300 8 00 300 $2,400 00 67 SEEDING, INCL SEED, FERTILIZER,MULCH AND DISK ANCHOR AC 0 3 4000 00 0 3 $1,200 00 TOTAL ALTERNATE NO. 1 -OSTRUM AVENUE: $69,769.27 ALTERNATE NO.2 - CUT DOWN 240TH STREET HILL 68 COMMON EXCAVATION CY 2500 3 75 361 $1,353 75 69 EROSION CONTROL BLANKETS, CATEGORY 3 SY 1400 1 10 1200 $1,320 00 Total ALTERNATE NO 2 -CUT DOWN 240TH STREET HILL $2,673 75 CHANGE ORDER NO. 1 1 COMMON EXCAVATION CY 640 5 00 640 $3,200 00 2 SELECT GRANULAR BORROW CY 320 9 00 320 $2,880 00 3 GEOTEXTILE FABRIC SY 960 1 65 960 $1,584 00 4 REMOVE BITUMINOUS SY 840 2 50 840 S2,100 00 5 AGGREGATE BASE TN 387 9 80 387 $3,792 60 6 LIMEROCK SHOULDER TN 30 2110 30 $633 00 7 NON-WEARING COURSE TN 100 41 70 100 $4,170.00 8 WEARING COURSE TN 80 43 70 80 $3,496 00 9 TACK COAT GAL 50 2 30 50 $115 00 10 SILT FENCE,REGULAR LF 200 1 10 200 $220 00 11 SALVAGE AND REINSTALL MAILBOX EA 2 75 00 2 5150 00 12 STRIPING LF 240 0 67 240 $160 80 13 MISC -MOBILIZATION,TRAFFIC CONTROL, RESTORATION,SAW CUTTING, ETC LS 1 2500 00 1 $2,500.00 Total $25,001 40 CHANGE ORDER NO. 2 1 COMMON EXCAVATION CY 925 5 00 925 $4,625 00 2 SELECT GRANULAR BORROW CY 465 9 00 465 $4,185 00 3 GEOTEXTILE FABRIC SY 1400 1 65 1400 $2,310 00 4 REMOVE BITUMINOUS SY 1220 2 50 1220 $3,050 00 5 AGGREGATE BASE TN 670 9.80 505 59 $4,954 78 6 LiMEROCK SHOULDER TN 25 21 10 25 $527 50 7 NON-WEARING COURSE TN 110 41 70 110 $4,587 00 8 WEARING COURSE TN 110 43 70 110 $4,807 00 9 TACK COAT GAL 70 2 30 $0 00 10 REMOVE PIPE CULVERT LF 47 6 00 47 $282 00 11 18" RCP LF 32 36 00 32 $1,152 00 12 18" FES EA 2 875 00 2 $1,75000 13 MISC - MOBILIZATION, TRAFFIC CONTROL, RESTORATION,SAW CUTTING,ETC LS 1 4000 00 1 $4,000 00 TOTAL $36,230,28 TOTAL BASE BID: $1,129,008 57 TOTAL ALTERNATE NO 1 -OSTRUM AVENUE: $69,769 27 TOTAL ALTERNATE NO 2 -CUT DOWN 240TH STREET HILL $2,673 75 TOTAL CHANGE ORDER NO 1: • $25,001 40 TOTAL CHANGE ORDER NO 2 $36,230.28 TOTAL WORK COMPLETED TO DATE $1,262,683 27 55606133RE04FINAL xis PROJECT PAYMENT STATUS OWNER CITY OF SCANDIA BONESTROO FILE NO. 000568-06133-0 CONTRACTOR DRESEL CONTRACTING CHANGE ORDERS No. Date Description Amount 1 5/7/2007 This Change Order provides for additional work on this project. See Change Order. _ $25,00.1 40 _ 5/7/2007 This Change Order provides for additional work on this project. See Change Order. $38,002 50 • Total Change Orders $63,003.90 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 04/02/2007 06/06/07 408,317.66 21,490.40 429,808.06 2 06/07/2007 07/10/07 617,787.28 54,005.52 1,080,110.46 3 07/11/2007 , 08/07/07 92,165.20 58,856.32 1,177,126.46 4 AND FINAL 08/08/2007 10/09/07 144,413.13 ( 1,262,683.27 Material on Hand Total Payment to Date $1,262,683.27 Original Contract $1,376,282.60 Retainage Pay No. 4 AND FINAL Change Orders $63,003.90 Total Amount Earned $1,262,683.27 Revised Contract $1,439,286.50 56806133REQ4FINAL xls Owner: City of Scandia, 14727 209th St., P.O. Box 128 Scandia, MN 55073 Date: October 10, 2007 For Period: 10/1/2007 to 10/10/2007 Request Nc 1 Bonestroo Contractor: Dresel Contracting,24044 July Ave., Chisago City, MN 55013 CONTRACTOR'S REQUEST FOR PAYMENT 2007 DRAINAGE IMPROVEMENTS BONESTROO FILE NO. 000568-07136-0 SUMMARY 1 Original Contract Amount $ 34,974.00 2 Change Order- Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 34,974.00 5 Value Completed to Date $ 30,062.50 6 Material on Hand $ 0.00 7 Amount Earned $ 30,062.50 8 Less Retainago 5% $ 1,503.13 9 Subtotal $ 28,559.38 10 Less Amount Paid Previously $ 0.00 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYME 1 $ 28,559.38 Recommended for Approval by: BONESTROO 01-04( '414-641-1-*/ Approved by Contractor: Approved by Owner DRESEL C OJTRACTING CITY OF SCANDIA Specified Contract Completion Date: Date: 3 P{-'' 11 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1 -182ND STREET IMPROVEMENTS: 1 POND EXCAVATION(P) CY 700 5 00 700 700 $3,500.00 2 SAW CUT BITUMINOUS STREET LF 100 3 00 100 100 $300.00 3 SALVAGE AND REINSTALL WIRE FENCE LF 150 8.00 150 150 $1,200.00 4 12"RCP, CLASS 5 LF 91 21 00 85 85 $1,785.00 5 15"RCP, CLASS 5 LF 25 25.00 20 20 $500.00 6 15"RCP FLARED END SECTION EA 1 500.00 1 1 $500.00 7 2' X 3'CATCH BASIN EA 1 1100.00 1 1 $1,100.00 8 CATCH BASIN MANHOLE EA 3 1350.00 3 3 $4,050 00 9 OUTLET SKIMMER STRUCTURE EA 1 2050 00 1 1 $2,050.00 10 AGGREGATE BASE, CLASS 5 TN 60 12.00 30 30 $360.00 11 REMOVE AND PATCH ROAD, INCLUDING BITUMINOUS CURB, WITH TYPE LV-3 WEARING COURSE SY 120 23.00 120 120 $2,760.00 12 RIP RAP. CLASS 3 CY 30 65.00 15 15 $975 00 13 CLEAR AND GRUB LS 1 3100.00 1 1 $3,100.00 14 SILT FENCE, HEAVY DUTY LF 200 3.00 200 200 $600.00 15 EROSION CONTROL BLANKETS. CATEGORY 3 SY 500 1_75 $0.00 16 SEEDING, MIX 250 AC 0 15 2250.00 $0.00 TOTAL PART 1 - 182ND STREET IMPROVEMENTS $22,780.00 PART 2-NOVAK AVENUE IMPROVMENTS: 17 DITCH EXCAVATION LF 30 20.00 30 30 $600.00 18 GRANULAR BORROW(CV) CY 70 7.25 30 30 $217.50 19 AGGREGATE BASE. CLASS 5 TN 50 12.00 25 25 $300.00 20 AGGREGATE SHOULDERING TN 5 20.00 5 5 $100.00 21 TYPE LV 3 WEARING COURSE MIXTURE TN 15 105.00 15 15 $1,575.00 22 21"RCP, CLASS 4 LF 48 31.00 40 40 $1,240.00 23 21"RCP FLARED END SECTION EA 1 600.00 1 1 $600.00 24 4'DIAMETER MANHOLE WITH INLET CASTING R43, EA 1 1750.00 1 1 $1,750.00 25 RIP RAP, CLASS 3 CY 20 65.00 10 10 $650.00 26 CLEAR AND GRUB LS 1 250.00 1 1 $250.00 27 EROSION CONTROL BLANKETS, CATEGORY 3 SY 200 2.00 $0.00 28 SEEDING, MIX 250 AC 0.1 2250.00 $0.00 TOTAL PART 2-NOVAK AVENUE IMPROVMENTS: $7,282.50 TOTAL PART 1 - 182ND STREET IMPROVEMENTS: $22,780.00 TOTAL PART 2-NOVAK AVENUE IMPROVMENTS $7,282.50 TOTAL WORK COMPLETED TO DATE 330,062.50 PROJECT PAYMENT STATUS OWNER CITY OF SCANDIA BONESTROO FILE NO 000568-07136-0 CONTRACTOR DRESEL CONTRACTING CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 10/01/2007 10/10/07 28,559.38 1,503.13 30,062.50 Material on Hand Total Payment to Date $28,559.38 Original Contract $34,974.00 Retainage Pay N 1 1,503.13 Change Orders Total Amount Earned $30,062.50 Revised Contract $34,974.00 Meeting Date: 10/11/07 Agenda Item: + City Council Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Approve a reduction in the letter of credit for North American Land and Title Group, Inc. (hereafter referred to as Developer) for Roadway Acceptance in the Wild Bush Acres subdivision. Deadline/ Timeline: N/A Background: • The development agreement for Wild Bush Acres required the Developer to submit a financial guarantee in the form of a letter of credit for the trees and landscaping in the total amount of$37,000.00. • The Council approved a $30,000.00 reduction for this letter of credit on 11/21/2006 to a new amount of$7,000.00. • The developer has requested a further reduction of$5,500.00 to a new amount of$1,500.00. The trees were planted over a year ago. • I will walk the area next spring with the developer to determine that all of the trees have survived. 3 trees are in question and I feel could be replaced with the remaining dollars. Recommendation: I recommend that the Council approve the reduction of the letter of credit to a new total amount of$1,500.00. Attachments/ • Letter from North American Land and Title Group, Inc dated Materials provided: October 7, 2007 Contact(s): Mark Wolston, President North American Land and Title Group, Inc (763-295-8093, cell 763-350-9732) Prepared by: Steve Thorp, Scandia Code Official (Wild Bush Acres reduct 3) Page 1 of 1 10/11/07 North American , ;., Land & Title Group, Inc 8404 County Road 39 NE Monticello, MN 55362 Phone: 743 -3E0 "9732- RECEIVED OC i .1 Z007 CITY OF SCANDIA October 7, 2007 Town of New Scandia Steve Thorp Scandia Code Official P O. Box 128 14727 209th Street North New Scandia, MN 55073 Re: Reduction in Letter of Credit (Trees) for One Year Warranty Period Dear Mr Thorp: We agree with your letter dated September 26, 2007, however the three trees you marked with caution tape appear to have grown winter buds. We would like to walk this site with you this coming spring, and would agree to replace these three trees at that time if they appear to be in poor condition. We request a reduction in the Letter of Credit to $1,500.00 for the Warranty Period. If this reduction is approved by the Town Board I will provide a New Letter of Credit for that amount. Please call me with any information regarding this Request and the date of the Town Board Meeting.. Sincerely, • Mark A. Woolston President Meeting Date: 10/16/2007 Agenda Item: 5 e le/�� City Council Agenda Report .4 (1/1 . City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve a utility permit for Connexus Energy to install electric distribution lines in rights-of-way in the "Tii Gavo"development. Deadline/ Timeline: N/A Background: • Ordinance#39, as amended by ordinance#42, requires utility companies to secure a permit from the City prior to installation of utilities in public rights-of-way. • City Engineer Tom Peterson has reviewed the application and has recommended approval. • Permit fees have been paid. Recommendation: Staff recommends that the Council approve the permit. Attachments/ • Permit application Materials provided: Contact(s): Connexus Energy 763 323-2619 Tom Peterson, Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (utility permit tii gavot Page 1 of 1 10/16/07 UTILITY PERMIT U O o 7- Q 3g APPLICATION ,. &a,ro CITY OF SCANDIA 14727 209th Street North,PO Box 128,Scandia,MN 55073 651/933-2274 Facsimile Machine 651/433-5I12 Application is hereby made for permission to place,construct and thereafter maintain the following: FEE:$50.00 Project Address Of known) �T I 1 (-at/0 Legal Description(attach if necessary) I 1 G-ckVO Property ID Number Type of Utility-General Description �1 , e e CA-y1C. - Contractor Name Address City State Zip Phone Conn{Xus 641 r� I414,01 Ramse,j Blvd, 3tJ Rcu .cc,j MN 5 5303 76 3-323- 1,01 Describe Work and Submil Two(2) Copies of all Plans: v�sd-u.l I 5l ntj k-p hA Se u Yl d.e.+-d ratknrl e Le, rt c d 15 A-rt�O r�.-t o� j (.n c R O J -I- Sere f e tA) pled-. Sion dale: I� � �� � Completion date: 1 I 7 ) 3o ) ag I hereby certify that I have read and will comply with all of requirements of the Scandia Development Code that apply to the activity for which I sin seeking permit approval The granting of this permit in no way permits acts which may be prohibited by other governmental agencies Iona Signature of Applicant DnIc FOIL OFFICE USE ONLY Fee Paid: 45 0 OCT 12 Z007 CITY OF S�NDIA �! ^ / / Approved by: (/Y//J �� �' .� / e: I V 7 i i• � 14601 Ramsey Boulevard ," CONI VA'✓\Y US( Ramsey,Minnesota 55303 763.323.2600 ENE Fax:763.323.2603 1.800.642.1672 www.connexusenergy.com Your Community unity Energy Partner info@connexusenergy.com RECEIVED October 8, 2007 OCT 12 2007 Town of New Scandia CITY OF SCANDIA 14727 209th St. North PO Box 128 Scandia, MN 55073 Attn: Brenda Eklund/New Scandia Township Fax #: 651-433-5112 Re: Tii Gavo WO: 07-9238 Dear Ms. Eklund: Connexus® Energy requests permission to install a single-phase underground electric distribution line to serve the new plat, Tii Gavo, located at Lakamaga Trail and Meadowridge Trail North: I have attached a copy of the proposed construction, and a$50 check for the permit fee. Please mark your approval and return a copy to Connexus Energy for our permanent files. Please notify Connexus Energy at this time if there are any road or utility projects in the near future that could affect these proposed facilities. If you have any questions, please contact Troy Nodes at 763-323-2754. Sincerely, UL*Debbie Tyler Engineering Services & ROW Representative Enclosures PAID OCT 12 ZOOS 45 — CITY OF SCANDIA U� ,( CO N ,w wwN Ew E- CE • 0_0 Z0)H- Z (21 1--1=o ZZZ� o 0w00cnp W 0, U oZ oO-)w o d COCIOzUzi-U) ( v' g 0 Q w J J J O X = - !• ;r I � U AP1•° ,g 0 -a� 0 • s r. a Q a I • 3 a e a ; i ) 71-.. it : .' _ .. . _ , ,...,.. m , ,s, ,'.ss•'r, ti�yt` �' , I < \ . ,/ ._ • :I 2 0 a) as co 7r ea w 3 � E Qw Eo 0 J O O J a \ < C -0 C — aI E u ro N0I I ° o__I Ww I L . co O co X w City of Scandia, MN Assessment Hearing, 2007 Street Improvements October 16, 2007 ASSESSMENT CALCULATION It is proposed to finance a portion of the cost of the improvements by special assessments against the benefited properties. The City policy for road improvement projects is to assess 25% of the total bituminous surfacing cost to properties along collector roads and 75% of the bituminous surfacing cost to properties located along non-collector (residential) roads. Assessable units are defined as built or build-able sites. The per unit assessment is calculated by taking the total bituminous surfacing cost divided by the total number of assessable units. This calculation is as follows: Total bituminous surfacing cost (base, wear, tack coat) $645,900 Total assessable units (see next page): 135 Per unit assessment ($645,900 _ 135) $4,784 Collector Road assessment(25%) =$4,784 x 0.25 = $1,196 Non-Collector Road assessment (75%) = $4,784 x 0.75 = $3,588 $1,196 x 55 units = $65,780 $3,588 x 80 units = $287.040 TOTAL ASSESSMENT= $352,820 1 ASSESSABLE UNITS Platted lots and parcels not able to be subdivided get one assessable unit. Large parcels were measured and an equivalent number of assessable units were calculated for each based on zoning, front footage and area. Corner lots with paving taking place on two sides receive 1.5 assessable units. The calculated assessable units along each project road are as follows: Collector Streets 228th Street N.- Manning to Lofton 29 240th Street N.- Morgan to Oldfield 22 240th Street N.- west of Manning 4 Subtotal 55 Non-Collector (Residential) Streets 240th Street N.- east of Manning 4 232nd Street N. 5.5 235th Street N. 4.5 223`d Street N. 4.5 235th Street & Quentin 13.5 220th Street 7 Penrose Avenue N. 5 Ostrum Avenue N. 5 209th Street N. 7.5 Quality Trail 18 Quadrant Avenue 4 197th Street 1.5 Subtotal 80 Total AssessableUnits 135 Collector Streets were determined in 1997, when the Township had a Thoroughfare Plan developed. 2 Meeting Date: 10/16/2007 Agenda Item: 41) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Hold a public hearing on special assessments for the 2007 Road Improvement Project. Deadline/ Timeline: N/A Background: • At the September 4 meeting, the Council ordered the assessment of$351,870.89 of the costs of the 2007 paving project to the benefiting property owners. Assessments will be for 10 years, at an interest rate of 6.5%. • The assessment to property owners is $1,196 per unit for collector streets, and $3,588 per unit for non-collector streets. • The attached notice was sent to all property owners listed on the assessment roll. Recommendation: The Council should hold the hearing, and consider any objections according to the procedure given in the notice. Upon conclusion of the hearing, a resolution adopting the assessment will be prepared for consideration at the November 6 meeting. Attachments/ • Notice of Hearing Materials provided: • Assessment Roll Contact(s): City Engineer Tom Peterson Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (2007 road project hearing) Page 1 of 1 10/10/07 CITY OF SCANDIA NOTICE OF HEARING ON PROPOSED ASSESSMENT Scandia, Minnesota September 21, 2007 TO: Re: Proposed Assessment of Parcel No. NOTICE IS HEREBY GIVEN that the City Council will meet at 7:00 p.m. on October 16, 2007 in the Scandia Community Center, 14727 209th Street North, Scandia, MN 55073 to consider, and possibly adopt, the proposed assessment for the improvement of the following streets and roads in Scandia, to-wit: 1. 232nd Street North from Lofton Avenue to west end; 2. 235th Street North from Meadowbrook to west end; 3. Ostrum Avenue North from Oakhill to south end; 4. Penrose Avenue from Highway 97 to south; 5. 223rd Street from Olinda to east end; 6. 220th Street North from Highway 95 to Quarry; 7. 209th Street North from Highway 95 to Quadrant Avenue; 8. Quadrant Avenue from 209th Street to north end; 9. Quality Trail from 209th Street to west end; 10. 235th Street North from Highway 95 to Quentin Avenue; 11. Quentin Avenue North and South of 235th Street; 12. 228th Street North from Manning Trail to Lofton Avenue; 13. 240th Street North from Morgan to Oldfield; 14. 240th Street from Manning to west end; 15. 240th Street from Manning to east end; 16. 197th Street from Highway 95 to the top of the bluff; by the application of Class 5 or other aggregate and other subgrade construction, ditch construction and the application of bituminous surfacing. Adoption by the City Council of the proposed assessment may occur at the hearing. The area proposed to be assessed is the abutting property and the non-abutting property for which a street provides access to the property to the public street system. The amount to be specially assessed against your particular lot, piece, or parcel of land is $ . Such assessment is proposed to be payable in equal annual installments extending 1 over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2008, and will bear interest at the rate of 6.5% per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2008. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the Clerk. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to the Clerk the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given above the rate of interest that will apply is 6.5% per year. The right to partially prepay the assessment is not available. The total cost of the improvement is $1,262,788.02. The proposed assessment roll is on file for public inspection at the Clerk's office. The total amount of the proposed assessment is $351,870.89. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The City Council may consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested and there is an adjourned hearing, the following procedure shall be followed: 1. The City will present its case first by calling witnesses who may testify by narrative or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 2 3. The objector may be represented by Counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the City Council as to the weight of items of evidence or testimony presented to the City Council. 5. The entire proceedings will be tape-recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the City Council based on the evidence and the law. No new evidence may be presented at this point. 7. The City Council may adopt the proposed assessment at the hearing. An owner may appeal an assessment to district court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. Anne Hurlburt, Clerk/Administrator 3 SCANDIA ASSESSMENT ROLL 2007 ROAD IMPROVEMENTS Equivalent Unit Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector $3,588 $1,196 Assessment 197th Street North 3003219240020 Terrence&Beverly Bennett 19713 Quinnell Avenue N 19673 Quinnell Ave N Marine on St Croix,MN 55047 0.5 $1,794.00 3003219130016 Sheldon Fox 16901 -197th Street N same Marine,MN 55047 1 $3,588.00 Subtotal 1.5 0 $5,382.00 209th Street North 1903219220005 Jason&AmyJo Helke 16360-209th Street N same Scandia,MN 55073 1 $3,588.00 1903219220004 Frederick&Lois Boesel 16315-209th Street N same Scandia,MN 55073 1 $3,588.00 1903219220008 Frederick&Lois Boesel 16315-209th Street N vacant/seasonal Scandia,MN 55073 2403220110003 Robert&Mary Welsch 16850-209th Street N same Scandia,MN 55073 1 $3,588.00 2403220110004 Robyn Dochterman&Deidre Pope 16277 Quality Trail N same Scandia,MN 55073 1.5 $5,382.00 2403220110002 Bruce&Michele Fahey 20939 Quadrant Avenue N same Scandia,MN 55073 1.5 $5,382.00 2403220110006 Stanley&Louise Erickson 16260 Quality Trail N same Scandia,MN 55073 1.5 $5,382.00 Subtotal 7.5 0 $26,910.00 220th Avenue North-Hwy 95 to Quarry 1203220440001 Nancy Madden 22033 St Croix Trail N same Scandia,MN 55073 0.5 $1,794.00 0703219330001 Ann Bancroft&Pamela Arnold 16560 220th Street N same Scandia,MN 55073 4 $14,352.00 1803219220003 Melvin&Catherine Bakken 21959 St Croix Trail N same Scandia,MN 55073 0.5 $1,794.00 1803219220001 Edward&Shirley Hopkins PO Box 376 vacant/seasonal Arlington,MN 55307 2 $7,176.00 Subtotal 7 0 $25,116.00 223rd Street North 1103220410001 Allen&Janet Brown 14990-223rd Street N same Scandia,MN 55073 1 $3,588.00 1103220420001 Mark&Danette Polglase 22289 Olinda Trail N same Scandia,MN 55073 0.5 $1,794.00 1103220430006 David&Nan Ann Smith 14955-223rd Street N same Scandia,MN 55073 1 $3,588.00 1103220430007 Michael&Lori Cook 14933-223rd Street N same Scandia,MN 55073 1 $3,588.00 1103220440008 Robert&Laura Kemmis 14977-223rd Street N same Scandia,MN 55073 1 $3,588.00 Subtotal 4.5 0 $16,146.00 228th Street North 0703220120008 Michael&Carol Matt 10830 228th Street N 22861 Manning Avenue Scandia,MN 55073 0.5 $598.00 0703220120003 Dennis Christ&Jill Briggs 22861 Manning Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0703220120004 Dennis Christ&Jill Briggs 22861 Manning Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0703220120005 Bruce&Barbara Lueddecke 10996-228th Street N same Scandia,MN 55073 1 $1,196.00 0703220110004 Edgar&Carolyn Pelava 4720 Washburn Avenue So. vacant/seasonal Minneapolis,MN 55410 1 $1,196.00 0703220110003 David&Christine Olson 11180-228th Street N same Scandia,MN 55073 1 $1,196.00 0703220110002 Michael&Nancy Peterson PO Box 69 11240-228th Street N Scandia,MN 55073 2 $2,392.00 0703220130002 Donald&Sue Wehseler 22635 Manning Trail N same Scandia,MN 55073 0.5 $598.00 0703220130003 Dennis&Patricia Hoyt Trs. 10921 -228th Street N same Scandia,MN 55073 2 $2,392.00 0703220140001 Tiller Corporation 10633 89th Ave N,PO Box 14 vacant/seasonal Maple Grove,MN 55369 4 $4,784.00 0803220220003 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0803220220004 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0803220220005 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0803220220006 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0803220210002 Howard&Audrey Hawkinson 21477 Oland Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 \\Server\shareddocs\Departments\Engineering\Assessments\2007 Assessments\Assessment Roll 092107 1 SCANDIA ASSESSMENT ROLL 2007 ROAD IMPROVEMENTS Equivalent Unit Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector $3,588 $1,196 Assessment 0803220210003 Mark&Theresa Johnson 11680-228th Street N same Scandia,MN 55073 1 $1,196.00 0803220210004 James Richard Schneider II 11760-228th Street N same Scandia,MN 55073 1 $1,196.00 0803220230002 Lewis&Barbara Gramer 11345-228th Street N same Scandia,MN 55073 1 $1,196.00 0803220230003 Lewis&Barbara Gramer 11345-228th Street N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0803220230004 Mark Fitzgerald&Jessica Jensen 11483-228th Street N same Scandia,MN 55073 2 $2,392.00 0803220240001 Tiller Corporation 10633 89th Ave N,PO Box 14 22540 Lofton Ave N Maple Grove,MN 55369 4 $4,784.00 Subtotal 0 29 $34,684.00 232nd Street North 0503220310001 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 4 $14,352.00 0503220340002 Gary Ahmann 23190 Lofton Avenue N same Scandia,MN 55073 0.5 $1,794.00 0503220340003 Mitch Ammerman 855 Broadway Avenue W 23160 Lofton Avenue N Forest Lake,MN 55025 0 $0.00 0503220320001 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00 Subtotal 5.5 0 $19,734.00 235th Street North-west of Meadowbrook 0403220230001 Warren Dahlin 1041 Third Street NW vacant/seasonal New Brighton,MN 55112 0 $0.00 0403220320004 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00 0403220320005 Ross&Marta Nelson 12445-235th Street N same Scandia,MN 55073 0.5 $1,794.00 0403220320006 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00 0403220320007 Gerald&Judith Olson 11360-232nd Street N vacant/seasonal Scandia,MN 55073 1 $3,588.00 0503220140002 Scott&Rebecca Muellner 23500 Meadowbrook Ave N same Scandia,MN 55073 1 $3,588.00 Subtotal 4.5 0 $16,146.00 235th Street North&Quentin Avenue North(east of Hwy 95) 0603219230008 Vernon&Laura LaPlante 23530 Quentin Avenue N same Scandia,MN 55073 1.5 $5,382.00 0603219230007 John Wikre 23677 St Croix Trail N none Scandia,MN 55073 1 $3,588.00 0603219240006 Ruth Willius 23577 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00 0603219240003 Lurie Enterprises LP 4751 Girard Avenue S 23601 Quentin Ave N Minneapolis,MN 55409 1 $3,588.00 0603219240007 Bryan&Candyce Close 2468-2nd Avenue E vacant/seasonal North St.Paul,MN 55109 1 $3,588.00 0603219320001 Thomas&Betty Seaton 16411 -235th Street N same Scandia,MN 55073 1.5 $5,382.00 0603219320004 Thomas Paddock&Jeannie O'Neil 23303 St.Croix Trail N same Scandia,MN 55073 0.5 $1,794.00 0603219320003 Randy&Kathy Ferrin 23290 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00 0603219310002 Judith&Neal Woodhouse 23499 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00 0603219310004 Robert&Martha McKelvey 23449 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00 0603219310006 Diane Herman 23355 Quentin Avenue N vacant/seasonal Scandia,MN 55073 1 $3,588.00 0603219310008 Diane Herman 23355 Quentin Avenue N same Scandia,MN 55073 1 $3,588.00 0603219310010 Paul&Gretchen Clark 23249 St Croix Trail N vacant/seasonal Scandia,MN 55073 1 $3,588.00 0603219310011 Randy&Kathy Ferrin 23290 Quentin Avenue N vacant/seasonal Scandia,MN 55073 0 $0.00 Subtotal 13.5 0 $48,438.00 240th Street N.-Manning to the west 0603220210003 Glenn&Sarah DelGiudice 23950 Manning Trail N same Scandia,MN 55073 1 $1,196.00 0603220210002 George&Frances Joselyn 10676-240th Street N same Scandia,MN 55073 1 $1,196.00 0603220220002 Clifton&Linda Havener 10441 -240th Street N same Scandia,MN 55073 1 $1,196.00 0603220220001 Clifton&Linda Havener 10441 -240th Street N vacant/seasonal Scandia,MN 55073 1 $1,196.00 \\Server\shareddocs\Departments\Engineering 1Assessmentsk2007 Assessments'Assessment Roll 092107 2 SCANDIA ASSESSMENT ROLL 2007 ROAD IMPROVEMENTS Equivalent Unit Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector $3,588 $1,196 Assessment Subtotal 0 4 $4,784.00 240th Street N.-Manning to the east 0603220120001 Joshua&Kristine Hauer 10821 -240th Street N same Scandia,MN 55073 1 $3,588.00 0603220120004 James&Nancy Beimert 23877 Manning Trail N same Scandia,MN 55073 1 $3,588.00 0603220120002 David&Kelly Lawry 10843-240th Street N same Scandia,MN 55073 1 $3,588.00 0603220120003 Dallas&Mary Dahlin-Oman 26449 Forli Avenue vacant/seasonal Wyoming,MN 55092 1 $3,588.00 0603220110001 Rebecca Jones 11051 -240th Street N same Scandia,MN 55073 0 $0.00 Subtotal 4 0 $14,352.00 240th Street N.-Morgan to Oldfield 0403220120004 J Thompson Homes,Inc 26589 Forest Blvd.,PO Box 5!(corner lot) Wyoming,MN 55092 0.5 $598.00 0403220120003 Mary Ann Wennberg 13640-240th Street N vacant/seasonal Scandia,MN 55073 2 $2,392.00 0403220110001 David&Kathryn Mueller 2552-190th Street vacant/seasonal Luck,WI 54853-3727 1 $1,196.00 0403220110003 Gregory&Cynthia Dupre 13141 -240th Street N same Scandia,MN 55073 1 $1,196.00 0403220110002 John&Judy Ball 13221 -240th Street N same Scandia,MN 55073 1 $1,196.00 0403220110004 John&Judy Ball 13221 -240th Street N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0303220220003 Gregory&Anne Duren 13305-240th Street N same Scandia,MN 55073 1 $1,196.00 0303220220007 Gregory&Anne Duren 13305-240th Street N vacant/seasonal Scandia,MN 55073 0 $0.00 0303220220006 Chris&Joanne Messerly 317 Timberline Trail vacant/seasonal St.Paul,MN 55127 1 $1,196.00 0303220220005 Chris&Joanne Messerly 317 Timberline Trail vacant/seasonal St.Paul,MN 55127 1 $1,196.00 0303220220002 James&Peggy Simpson 23393 Nolan Avenue N 13519-240th Street N Scandia,MN 55073 1 $1,196.00 0303220210004 James&Peggy Simpson 23393 Nolan Avenue N vacant/seasonal Scandia,MN 55073 1 $1,196.00 0303220210005 Donald Krueger 13707-240th Street N vacant/seasonal Scandia,MN 55073 2 $2,392.00 0303220210003 Donald Krueger 13707-240th Street N same Scandia,MN 55073 2 $2,392.00 0303220210001 Edsel&Luella Johnson 14681 Oakhill Lane N vacant/seasonal Scandia,MN 55073 0 $0.00 0303220120001 John&Catherine Stensager PO Box 214 13815-240th Street N Scandia,MN 55073 1 $1,196.00 0303220120002 MICA Group Homes LLC 5337 Cambell Ave.So.,#C 13935-240th Street N Springfield,MO 65810 1 $1,196.00 0303220120010 Dwayne&Rochell Brodin 13913-240th Street N same Scandia,MN 55073 1 $1,196.00 0303220110002 Thomas Schweitzer/Kindra Bratteig 14115-240th Street N same Scandia,MN 55073 2 $2,392.00 0303220110003 Charles&Robyn Preisler 14197-240th Street N same Scandia,MN 55073 1 $1.196.00 0303220110004 Shawn&Ricki Jo McGee 23950 Oldfield Avenue N same Scandia,MN 55073 0.5 $598.00 Subtotal 0 22 $26,312.00 Penrose Avenue North 1303220340004 Cathy Marie Nickeson 21181 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00 1303220340005 Guy Homburg 21133 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00 1303220340006 Jeffrey&Michele Boston/ 2042 Wooddale Drive,#220 21077 Penrose Ave N Woodbury,MN 55125 1 Robert&Janice Haven $3,588.00 1303220330007 Harvey&Linda Klein 21180 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00 1303220330008 Dennis&Lori Brodtmann 21120 Penrose Avenue N same Scandia,MN 55073 1 $3,588.00 1303220330009 Donald&Rabecca Brooks 21060 Penrose Avenue N same Scandia,MN 55073 0 $0.00 Subtotal 5 0 $17,940.00 Quadrant Avenue 2403220110001 Peter&Susan Schwarz 20969 Quadrant Avenue N same Scandia,MN 55073 1 $3,588.00 \\Server\shareddocs1Departments\Engineedng\Assessments\2007 Assessments\Assessment Roll 092107 3 SCANDIA ASSESSMENT ROLL 2007 ROAD IMPROVEMENTS Equivalent Unit Pin Number Property Owner's Name Mailing Address Property Address City,State,ZIP Non- Collector $3,588 $1,196 Assessment 2403220120003 Scott&Corinne Moncur 20970 Quadrant Avenue N same Scandia,MN 55073 1 $3,588.00 2403220120004 George&Margaret Crothers 20940 Quadrant Avenue N same Scandia,MN 55073 1 $3,588.00 2403220120001 Patrick Redig 16099-209th Street N same Scandia,MN 55073 1 $3,588.00 Subtotal 4 0 $14,352.00 Quality Trail 2403220110005 Patrick&Suzanne McArdle 16235 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220110007 Douglas&Andrea Hackman 16220 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220140001 Donald&Nancy Kern 16195 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220140002 James&Eileen Finnegan 16155 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220140003 Juliann Bol 16115 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220140004 Juliann Bol&Larry Christiansen 16115 Quality Trail N vacant/seasonal Scandia,MN 55073 1 $3,588.00 2403220140005 Archie Schurb 16035 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220140006 Ronald&Patricia Hawkinson 16190 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220140007 Philip Larson&Colleen Anderson 16050 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220130001 John Moszer/Amanda Terhark 15995 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220130002 David&Patricia Sweeney 15945 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220130003 SE-TAC Properties LLC 126 2nd Street South 15905 Quality Trail N Stillwater,MN 55082 1 $3,588.00 2403220130004 Richard&Judy Nelson 15865 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220130005 Robert Anderson&Linda Watson 15825 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220130006 Jerome&Linda Merrier 15940 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220130007 James&Janice VanHoven 15880 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220120002 David&Diane Danielson 15820 Quality Trail N same Scandia,MN 55073 1 $3,588.00 2403220240001 Bradley Jemelka 15765 Quality Trail N same Scandia,MN 55073 1 $3,588.00 Subtotal 18 0 $64,584.00 Ostrum Avenue 2303220130002 Lee Sandager&John Myhr PO Box 673 vacant/seasonal Lindstrom,MN 55045 1 $3,588.00 Roger&Peggy Rydeen and 2303220140002 Daniel &Judith Booren 11522 Mayberry Trail N 15040 Oakhill Road N Marine on St Croix,MN 55047 0.5 $1,794.00 2303220420001 State of MN 0 $0.00 2303220420002 Richard Hudson&Christine Malone 20491 Ostrum Avenue N vacant/seasonal Marine,MN 55047 0 $0.00 2303220420003 Richard Hudson&Christine Malone 20491 Ostrum Avenue N 20491 Ostrum Ave N Marine,MN 55047 1 $3,588.00 2303220420004 Joseph Vennewitz 20370 Ostrum Avenue N vacant/seasonal Marine,MN 55047 1 $3,588.00 2303220420005 Dennis&Susan Kendrick 20230 Oxboro Lane N same Marine on St Croix,MN 55047 0 $0.00 2303220420006 Robert&Michele Connelly 20260 Oxboro Lane N same Marine on St Croix,MN 55047 0.5 $1,794.00 2303220310001 Joseph Vennewitz 20370 Ostrum Avenue N 20370 Ostrum Ave N Marine,MN 55047 0 $0.00 2303220340001 Jeffrey&Heidi Nelson 20361 Ostrum Ave N,PO Box 20361 Ostrum Ave N Scandia,MN 55073 1 $3,588.00 Subtotal 5 0 $17,940.00 80 55 $352,820.00 \\Server\shareddocs\Departments\Engineering\Assessments\2007 Assessments\Assessment Roll 092107 4 Meeting Date: 10/16/2007 Agenda Item: i) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider issuing Request for Proposals (RFP) for a restoration plan for Lilleskogen Park. Deadline/ Timeline: If approved by the Council, the RFP deadline would be November 14, 2007 with Council consideration on November 20, 2007. Background: • The concept plan for Lilleskogen (formerly Lions) Park includes the restoration of the existing wetlands and woodlands on the site. • The Park and Recreation Committee recommends that a consultant be hired to prepare a restoration plan. The attached RFP was drafted by member Karen Schik. The Committee believes a detailed plan is necessary before they can pursue funding for development of the park. • Within the last year, a survey and wetland delineation have been completed. The restoration plan would be the next step in implanting the concept plan for the park. • Development of Lilleskogen Park is project no. PR-001 in the draft Capital Improvement Plan the Council reviewed in August. The CIP shows $10,000 to be spent from the Parks Capital Improvement Fund in 2008 to prepare detailed plans for this park. Recommendation: The Council should review the RFP and determine whether or not to approve its issuance. Attachments/ • Draft Request for Proposals Materials provided: • Concept plan for Lilleskogen Park Contact(s): Karen Schik 651 433-5254 Prepared by: Anne Hurlburt, Administrator (lilleskogen rfp) • Page 1 of 1 10/11/07 y,/:. A; _ art, ,,„.., , ,,,,,,,,„,.,;‘,,. , 9,,, G........ ci: /........ ,,........... ..\\ 1 ,,, i . :,., SCANDIA m i n n e s o t a REQUEST FOR PROPOSALS FOR HABITAT RESTORATION DESIGNS LILLESKOGEN PARK OCTOBER, 2007 City of Scandia 14727 209TH St. N. Scandia,Minnesota 55073 Anne Hurlburt, City Administrator Phone(651)433-2274 Fax (651)433-5112 a.hurlburt@ci.scandia.mn.us www.ci.scandia.mn.us 1 Request for Proposals Project Location: Lilleskogen Park, Scandia, MN (T32N, R20W, SESW Section 14, Washington County) at the southeast corner of the intersection of State Highway 97 (Scandia Trail) and County Road 52 (Oakhill Road.) Background: The City of Scandia seeks proposals from qualified firms to develop detailed plans for implementing a conceptual restoration plan at a local park. Lilleskogen Park is an approximately 8-acre park that marks the east entrance to the village center at Scandia. "Lilleskogen"is Swedish for"the little forest." The park has been degraded by exotic and invasive species and by past uses. Seeking to improve the park and to create a gateway to the community, the Scandia Park and Recreation committee enlisted assistance in 2006 from the University of Minnesota Urban Design Center to develop a conceptual plan for the park. Besides restoring the natural plant communities at the park (wetland and woodland), the plan also includes installing a boardwalk, paving and expanding the existing trail system, creating an outdoor classroom, creating a "butterfly garden" and installing interpretive signage. Assistance is now needed to develop detailed designs to implement the concept plan. A wetland delineation was completed in May of 2007 (a copy may be downloaded on the city web site, www.ci.scandia.mn.us.) Five wetland basins were identified. The wetlands are dominated by reed canary grass and the surrounding woodland is dominated by planted conifers (especially red pine). Some common buckthorn is present as well as some native woodland wildflowers, trees and shrub species. The primary focus will be to restore the wetland to a full complement of native species, similar to what may have been present at the time of European settlement. Some excavation may be needed to retain the open water area, which has become filled in. Specific steps to define the process are needed, with associated budget and expected outcomes. Restoration of the adjacent woodland will consist of evaluating and documenting the existing plants, identifying the target restoration community, and outlining the process to achieve it. The butterfly garden and other interpretive features should be defined in terms of specific steps and associated costs. Restoration of all areas should include complete lists of plant species, as well as the type and amount of each species, whether seed, bare root, or potted. The wetland consultant will evaluate the site hydrology to determine all existing inlets and outlets. Overall site hydrology should not be altered by the wetland restoration project and the wetland design should be determined to cause no negative impacts to upstream or downstream landowners. Project Goals: • To restore the site to a complex of native wetland, woodland, and prairie plant communities. • To minimize use of toxic chemicals, or use of least toxic chemicals, for plant eradication. • To maximize wildlife habitat by maximizing plant and ecosystem diversity. • To provide an opportunity for nature observation for the community and nearby schools. 2 Consultant Deliverables: • Wetland design and installation specifications including: o Assessment of site hydrology. o Detailed specifications and schedule for all aspects of the wetland restoration. o Grading plan, if needed. o Seeding(and planting, if needed) specifications. o 3-year maintenance plan. o Long-term management needs, recommendations, and cost estimates. • Woodland restoration and management recommendations including: o Survey and evaluate existing plant vegetation. o Restoration design, task schedule and cost estimates. o Seeding/planting specifications for tree, shrubs & wildflowers. o Long-term management recommendations. • Butterfly garden design o Implementation design and methods. o Seeding/planting specifications. o Long-term management recommendations. • Cost estimates and scheduling for all aspects of the project, including seed, plants, exotic species removal, grading plan, long-term management, etc. Plant species composition will be consistent with appropriate plant communities as defined by the Minnesota Department of Natural Resources (e.g. Native Plant Communities of Minnesota: Eastern Broadleaf Forest). Specifications should be based on local genotype of plants and seeds. Project specifications should use the most cost effective design and methods, but should present options for enhancement of some areas. For example, seeding the wetland may be most cost effective,but certain high visibility areas could be planted with plugs for quicker or more showy results. Special Provisions: Consultant will work closely with Scandia's Park and Recreation Committee and with the City Administrator on the project design and plant species. Consultant will present a draft plan to the Committee at their regularly scheduled meeting on January 7, 2008 (7:00 p.m.) Additional meetings can be arranged as needed. Consultant Qualifications: • Must have at least three years of experience wetland restoration design and installation. • Must have completed at least three successful wetland restoration projects — with good native species diversity and few non-natives. • Must be knowledgeable in native plant and wetland ecology. Proposal Content: Proposals should include: • Scope of services and costs (12 copies) • Resumes of key staff 3 • One sample of a completed wetland restoration design (include one design map, and all ecological aspects of the plan. Plan can be returned so creating a new copy is not necessary). • Locations of three successful wetland restoration projects and client contact information. Timeline: Proposal deadline: 4:00 p.m., November 14, 2007 Project awarded: November 20, 2007 Present draft plan to Scandia Park and Recreation Committee: 7:00 p.m. January 7, 2008 Project completion: January 25, 2008. Proposals and questions should be directed to: Anne Hurlburt, City Administrator 14727 209`h St. N. Scandia, MN 55073 Phone (651) 433-2274 Fax (651) 433-5112 a.hurlburt@ci.scandia.mn.us www.ci.scandia.mn.us Attachments: Concept plan for Lilleskogen Park (formerly known as Lions Park) 4 Lions Park : Open Space Options Environmental Education and Universal Design Scandia , MN n Asa y.:- . -• ),,, 'h j 6.- 1 r` i» --; ,.a,... ',p'', s ° .`� 1,- k Design Features This option creates a community park that can be enjoyed by those "" -�, N '-4- ' .� . " ►, "* A.Entrance sign visible along Highway of all ages.The existing trail system is enhanced and used to 4 '` 97 and Oakhill Road create a main looped path through the park.The butterfly garden �* �" ~ "4r w,, t � B.Pine plantings to be restored to and children's play area are visible from the adjacent roads, s a • _ :" 4 ils , . woodland in future enhancing the visibility of the park.The park is accessible to users '' " C.Maintained lawn around the outdoor of various abilities and needs. Paved trails and a parking lot with ; _. a s classroom for informal play or accessible stalls allow people of various abilities to enjoy the park. t e. r activities 0 i ', "i.•" D.Outdoor classroom on a platform `r i -• i_- t ' 1 �' E.Boardwalk trails through wetland +x„ ° ' ,. 0 : F. Restored wetland <�vr. '�` { r � �' r G.Open meadow with scattered trees •;. H. Picnic area with lights and colorful jli`� > -S__, ",l�,�E '�s;a, �' butterfly garden near parking lot '� I. Wildlife viewing platform - ' ,4,1,,�1 w • n.. ...�''� . ``''.t. ly--r-.14.. � i:o J.Woodland • r•., ,.4� '�.p o''* .1If,� '' - . 0`,� ' K.Paved woodland walk with • "»* ii"r +4„ i.: ; educational signage �, .� �.., „� , "' • L.Trail connecting park to surrounding r . i' .►•/..,• e nP . £ ',; 'fir. r'' ,. neighborhood,marked with signage :::ir':4* -.�.' M.Benches create a resting spot alongfe TM�x y- the path(yellow boxes)'; r+ ," := a ; � �,' N.Zebraorladdercrossingsconnect ,. I the park to the sidewalk across , .` ;`,. '5 t •�.1 ,", 4, f street x' . „r s iy < er I J' i; + �, The images above illustrate how combining educational opportunities with universal design can make �,,,�y } +y, • rk a place accessible and enjoyable for people of various abilities.Top left:A paved trail through a natural i . -,ao^ .r.'. �;:.: e e ''4,.- • -- '-. area creates a safe and usable path for people in wheelchairs,motorized carts,or people that have N difficulty walking.Bottom left:Benches along a trail allow places for resting and enjoying the outdoors. Top right:A colorful flower meadow can be an attractive border to a woodland or park.Bottom right: g �S n 50 n 100° A boardwalk over a wetland allows for interaction with nature.Adding a handrail would enhance @ accessiblity for users of all ages and abilities. 1 i METROPOLITAN D e s i g n C e n t e r October 13.2008 l Prepared for Me ScaMie Peres end Recreenon corm Flee College of Design I Unlersey of MMnesra lima popn wn Te]e poewde Manx.ro Me f Pelpe Repsm Nee,ee Ceurce Soeel SE,MMneapolis,MN 55<55 gemars mnlnWldn el Me McergM Ppwgelron wwveesgnrnnler.umneon Meeting Date: 10/16/2007 Agenda Item: 7. a ) 2j City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive a report from the Park and Recreation Committee regarding winter activities. Deadline/ Timeline: N/A Background: • At their October 1 meeting, the Park and Recreation Committee discussed recreation programs for the upcoming winter season. They are recommending the following activities: o Winter skating party—this event would be moved to Camp Lakamaga and held on Saturday, February 2. The event would be expanded, in partnership with the Girl Scout camp, to include activities on Big Marine Lake and using the camp's lodge facilities. o Skating program—the learn-to-skate and hockey after-school programs would be as offered last season. o Open gym—Committee member Mike Goeken will work with the school district on a Saturday morning open gym program, perhaps expanding the number of days from last year(4). Funding will be sought from FLAA, and potentially others, to help with the cost. o "Scandia Day" at the Trollhaugen tubing hill—three hours (tentatively on Saturday, December 29 from 1 to 4 p.m.) would be reserved for a Scandia event, when residents would receive a discount for snow tubing. A minimum of 20 participants would be needed. Trollhaugen would handle the ticket sales. • Committee Chair Dave Smith will be present at the October 16 Council meeting to discuss the recommendations with the Council. Recommendation: The Council should receive the report and give direction as appropriate. Attachments/ • None Materials provided: Contact(s): Dave Smith, 651 433-5018 Prepared by: Anne Hurlburt, Administrator (winter rec programs) Page 1 of 1 10/11/07 Meeting Date: 10/16/2007 Agenda Item: R. a) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriff's office. • Deputy Chris Majeski will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 9/01/07 to 9/30/07 Materials provided: • Contract ICR's report, 9/01/07 to 9/30/07 Contact(s): • Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 10/04/07 PF Citations by City Rpt QIJS Page 1 10/01/07 5:27 :03 Washington County Sheriff's Office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 9/01/2007 To: 9/30/2007 SCANDIA Offense Offense Location Citation # Date Time 9/06/2007 1435 18500 BLK OLINDA TR SW376288 Statute 169 14 2A(3) SPEED 64/55 9/08/2007 2345 14808 OAKHILL RD SW374951 Statute 609 605 (1) TRESSPASS 9/15/2007 1422 170TH ST / OLD GUSLANDER TR SW369579 Statute 171 24 2 (3) DAR 9/19/2007 1555 OAKHILL RD - 14600 BLK SW375607 Statute 171 08 NO DL IN POSSESSION 9/19/2007 2230 10701 202ND ST NO SW380702 Statute 152 027 3 DRUG PARA 9/20/2007 1930 21565 MANNING AVE N SW375375 Statute 609 72 DISORDERLY CONDUCT 9/20/2007 1125 ST CROIX TR NO/PILAR AVE NO SW375608 Statute 171 02 1 NO MN DL 9/20/2007 1233 SCANDIA TR / LOFTON AVE SW375609 Statute 169 14 SPEED 64/55 9/21/2007 0630 MANNING TR NO/185TH ST NO SW373440 Statute 171 24 2 (3) DAR 9/21/2007 1510 14800 BLK OAKHILL RD SW375610 Statute 169 14 2A(1) SPEED 51/30 9/21/2007 1544 14800 BLK OAKHILL RD SW375611 Statute 169 14 2A(1)SPEED 49/30 9/21/2007 1557 SCANDIA TR / MEADOWBROOK AV SW375612 Statute 169 14 SPEED 65/55 9/24/2007 1856 OAKHILL RD / SCANDIA TR SW374060 Statute 171 20 NO MN DL 9/26/2007 0941 MANNING TR NO/192ND ST NO SW375613 Statute 169 14 2A(3) SPEED 64/55 9/26/2007 1125 ST CROIX TR NO/235TH ST NO SW375614 Statute 169 14 2A(3) SPEED 70/55 PF Citations by City Rpt QIJS Page 2 10/01/07 5:27:03 Washington County Sheriff's Office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 9/01/2007 To: 9/30/2007 Offense Offense Location Citation # Date Time 9/26/2007 0430 ST CROIX TR/22000 BLK SW380721 Statute 169 14 2A SPEED 65/55 Total for City: SCANDIA 16 ** END OF REPORT ** PRT CONTRACT ICR REPORT QIJS Page 1 10/01/07 5:27:03 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA For the Period 9/01/07 To 9/30/07 Date Time ICR # ID# Street Name Complaint 9/01/07 11:39:24 107029013 0175 NORELL AV 911 HANG UP 9/01/07 12:06:32 107029015 0175 MANNING TR GAS DRIVE OFF 9/01/07 16:15:44 107029033 0190 OLINDA TR W/W SPEED 9/01/07 17:58:17 107029040 0190 PARKVIEW LN SHOOTING COMPLAINT 9/01/07 18:09:48 107029041 0190 LAKAMAGA TR AUD RES INTRUSION ALARM 9/01/07 20:07:46 107029050 0190 220TH ST DOG ORDINACE VIOLATION 9/01/07 20:15:45 107029051 0190 197TH ST W/W EXPIRED VEH REG 9/02/07 3:06:25 107029082 0170 220TH ST NOISE COMPLAINT 9/02/07 18:06:56 107029174 0195 LOFTON AV MEDICAL 9/02/07 20:49:13 107029182 0175 OLINDA TR AUD RES INTRUSION ALARM 9/03/07 11:49:36 107029234 0175 LOFTON AV ALARM 9/03/07 15:59:05 107029254 0153 BIG MARINE LAKE BOAT ACCIDENT REPORT RE: 9/03/07 22:39:19 107029288 0137 KIRK AV AOA 9/04/07 11:04:33 107029319 0190 240TH ST ABANDONED PROPERTY 9/04/07 13:21:39 107029332 0175 SCANDIA TR ACCIDENT 9/04/07 17:32:54 107029347 0146 213TH ST DAMAGE TO FENCE 9/05/07 18:03:18 107029440 0190 OLINDA TR DIRECTED PATROL-SPEED/30 MINS/ 9/06/07 14:42:12 107029554 0191 OLINDA TR CITE SPEED 9/06/07 22:00:59 107029590 0100 ST CROIX TR VEH ROLLOVER 9/06/07 22:14:41 107029589 0124 OBRIEN TR CHECK WELFARE 9/07/07 8:26:00 107029616 0112 LAKAMAGA TR MEDICAL 9/07/07 21:12:54 107029706 0190 MANNING TR W/W SPEED 9/07/07 21:24:16 107029707 0190 SCANDIA TR W/W HEADLIGHT 9/08/07 1:10:31 107029725 0136 MANNING TR WW-HEADLIGHT 9/08/07 7:22:25 107029735 0110 OAKGREEN AV HUNTING COMPLAINT 9/08/07 10:20:26 107029747 0110 MANNING TR GAS DRIVE OFF 9/08/07 13:36:50 107029765 0190 MANNING TR DEBRIS IN ROADWAY 9/08/07 17:05:58 107029781 0190 OAKHILL RD LOST PARROT 9/08/07 17:22:07 107029782 0190 OAKHILL RD MV LOCKOUT 9/08/07 17:44:41 107029784 0190 LANGLY AV HIT DOG 9/08/07 18:54:48 107029791 0122 185TH ST RUNAWAY REPORT RE 9/08/07 20:29:25 107029801 0190 OLD MARINE TR 3RD DEG DWI ARREST TEST REFUSA 9/08/07 22:15:08 107029813 0134 OAKHILL RD 2ND DEGREE ASSAULT *S 9/08/07 22:53:23 107029814 0136 185TH ST 10-50 UNOCCUPIED 9/08/07 23:05:57 107029817 0136 OAKHILL RD VEH LOCKOUT 9/08/07 23 :49:22 107029819 0168 OAKHILL RD TRESSPASS 9/09/07 0:19:28 107029822 0137 OZARK AV ALTERCATION 9/09/07 0:22:59 107029823 0136 OAKHILL RD DOC/UAC/FALSE INFO 9/09/07 10:22:35 107029840 0175 240TH ST AUD. ALARM. 9/09/07 12:50:27 107029850 0175 MANNING TR LOOSE COW 9/09/07 12:56:30 107029851 0100 MANNING TR GAS DRIVE OFF 9/09/07 15:08:26 107029859 0158 SCANDIA TR DK DRIVER 9/09/07 15:32:48 107029862 0158 SCANDIA TR LOOSE HORSES 9/09/07 19:54:27 107029878 0154 TACO DAYS PUBLIC PRESENTATION 9/10/07 10:37:21 107029917 0190 KIRBY AV THEFT OF MOTOR VEHICLE 9/11/07 9:05:46 107029994 0175 LOFTON AV AUD ALARM 9/11/07 14:31:58 107030021 0190 MEADOWBROOK AV ANIMAL COMPLAINT 9/11/07 19:20:07 107030055 0191 OBRIEN TR DOMESTIC 9/12/07 10:27:09 107030114 0190 199TH ST FIRE ALARM 9/12/07 14:40:12 107030164 0190 209TH ST FOUND PROPERTY 9/12/07 16:22 :57 107030167 0190 OLINDA TR ERRATIC DRIVER/INFORMATIONAL 9/13/07 4:28:32 107030215 0173 OLINDA TR 3 HORSES LOOSE PRT CONTRACT ICR REPORT QIJS Page 2 10/01/07 5:27 :03 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA For the Period 9/01/07 To 9/30/07 Date Time ICR # ID# Street Name Complaint 9/13/07 9:08:05 107030227 0190 LOFTON AV DOGS AT LARGE 9/13/07 12 :15:08 107030250 0190 OAKHILL RD PUBLIC ASSIST 9/13/07 12:35:43 107030262 0190 188TH ST HORSES AT LARGE 9/14/07 0:18:52 107030340 0145 SCANDIA TR DRIVING COMPLAINT 9/14/07 2 :06:46 107030342 0145 205TH ST FIRE 9/14/07 13:03:54 107030410 0190 MANNING TR ANIMAL CONCERN 9/14/07 13 :43 :01 107030421 0100 ST CROIX TR ACCIDENT 9/14/07 14:05:13 107030427 0190 192ND ST CANC IPS ARREST 9/14/07 18:34:33 107030450 0195 PENFIELD AV 911 CALL 9/14/07 22:05:29 107030468 0195 OLDFIELD AV TRESPASSING 9/14/07 22 :35:45 107030471 0193 MANNING TR DRIVING COMPLAINT *INFORMATIO 9/15/07 0:49:39 107030478 0124 NOLAN AV PHONE CALL 9/15/07 9:56:51 107030503 0110 MANNING LN 911 ABAN CALL 9/15/07 14:36:50 107030560 0110 170TH ST TRAFFIC / SW#369579 D.A.R. 9/15/07 14:47:58 107030567 0134 MANNING TR GAS DRIVE OFF 9/16/07 8:19:09 107030664 0110 MAXWILL AV VEH LOCKOUT 9/16/07 16:28:43 107030689 0184 SCANDIA TR CHECK AREA 9/16/07 17:09:42 107030693 0184 ST CROIX TR CHECK WELFARE 9/17/07 12:45:07 107030785 0190 ODELL AV VANDALISM REPORT 9/17/07 20:33 :01 107030835 0158 189TH ST MEDICAL 9/18/07 12:10:22 107030911 0175 ST CROIX TR ACCIDENT 9/18/07 20:24:04 107030958 0190 209TH ST CITY COUNCIL MEETING 9/18/07 20:56:25 107030961 0165 MANNING TR GAS DRIVE OFF 9/19/07 9:42:03 107030998 0190 MANNING TR W/W SPEED 9/19/07 10:43 :59 107031007 0190 MEADOWBROOK AV INSURANCE REQUEST FORM 9/19/07 11:33:09 107031017 0190 OLINDA TR INSURANCE REQUEST FORM-W/W EXP 9/19/07 11:42:01 107031019 0190 OLINDA TR W/W SPEED 9/19/07 15:56:12 107031045 0190 OAKHILL RD CITE NO DL IN POSS 9/19/07 15:57 :10 107031046 0190 MANNING TR CHECK AREA 9/19/07 16:49:51 107031050 0158 196TH ST THEFT/VANDALISM REPORT 9/19/07 17:00:30 107031053 0158 KIRBY AV ABANDONED VEHICLE 9/19/07 17:25:44 107031058 0131 MANNING TR PUBLIC ASSIST 9/19/07 19:13:00 107031077 0158 ST CROIX RIVER FOUND PROPERTY 9/19/07 22:28:13 107031092 0131 202ND ST SUSPICIOUS VEH 9/20/07 0:48:33 107031098 0183 202ND ST MV NARC SNIFF 9/20/07 10:23:39 107031143 0190 OLINDA TR PROPERTY DISPOSAL 9/20/07 11:06:13 107031161 0190 ST CROIX TR CAR ACCIDENT/NO MN DL/NO INSUR 9/20/07 12:31:52 107031176 0190 SCANDIA TR CITE SPEED 9/20/07 13 :45:15 107031187 0190 205TH ST FRAUD REPORT **21 REQUEST 9/20/07 14:02 :10 107031189 0190 OAKHILL RD THREATS REPORT 9/20/07 16:32:53 107031211 0184 238TH ST 911 MISDAIL 9/20/07 18:20:47 107031222 0184 MANNING TR UNWANTED FEMALE 9/20/07 20:39:57 107031229 0184 238TH ST TREES DOWN 9/21/07 6:34:07 107031251 0173 MANNING TR CIT-DAR,NO INS,HEADLAMP OUT 9/21/07 8:55:15 107031263 0190 NOLAN AV ANIMAL COMPLAINT 9/21/07 10:25:25 107031274 0190 MANNING TR GAS DRIVE OFF 9/21/07 11:02:42 107031276 0190 OLINDA TR W/W SPEED 9/21/07 11:19:06 107031279 0190 MELANIE TR ILLEGAL BURN 9/21/07 11:45:35 107031284 0190 MANNING TR W/W SPEED 9/21/07 15:11:55 107031309 0190 OAKHILL RD CITE SPEED 51/30 9/21/07 15:44:08 107031312 0190 OAKHILL RD CITE SPEED 49/30 9/21/07 15:45:50 107031313 0190 OAKHILL RD DIRECTED PATROL-SPEED 30 MINS- PRT CONTRACT ICR REPORT QIJS Page 3 10/01/07 5:27:03 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA For the Period 9/01/07 To 9/30/07 Date Time ICR # ID# Street Name Complaint 9/21/07 15:47:26 107031314 0190 SCANDIA TR CITE SPEED 9/21/07 16:37:43 107031319 0129 SCANDIA TR CAR FIRE 9/21/07 17:19:34 107031325 0129 238TH ST 911 CALL 9/21/07 18:24:27 107031331 0121 ST CROIX TR ROAD HAZARD 9/23/07 0:07:31 107031495 0173 ST CROIX TR DISABLE VEH 9/23/07 1:58:53 107031505 0193 ORWELL CT OUTDOOR PARTY COMPLAINT 9/23/07 3:14:40 107031509 0173 OLINDA TR DUI 9/23/07 14:40:47 107031546 0110 LAYTON AV MEDICAL 9/23/07 15:35:28 107031551 0134 205TH ST MEDDCAL 9/24/07 10:20:39 107031625 0190 BONE LAKE ACCES FOUND PROPERTY 9/24/07 11:09:05 107031630 0190 OLINDA TR W/W SPEED 9/24/07 18:56:29 107031674 0134 SCANDIA TR NO MN DL CIT SW374060 9/24/07 23:48:17 107031689 0149 ST CROIX TR MEDICAL 9/25/07 5:33:15 107031701 0112 PARRISH RD MEDICAL 9/25/07 6:38:41 107031705 0149 238TH ST TREE DOWN/BLOCKING ROADWAY 9/25/07 7:04:09 107031707 0175 SCANDIA TR INJURED DEER 9/25/07 8:28:37 107031710 0175 MANNING TR PROPERTY DAMAGE REPORT 9/25/07 10:08:25 107031725 0190 228TH ST DOG ORDINACE VIOLATION 9/25/07 15:20:54 107031744 0190 SCANDIA TR INSURANCE REQUEST FORM 9/25/07 15:55:16 107031748 0190 SCANDIA TR W/W SPEED 9/25/07 16:41:00 107031758 0190 PENROSE AV RESIDENCE CHECK 9/26/07 4:39:54 107031786 0124 ST CROIX TR SPEEDING CITATION SW380721 9/26/07 9:41:09 107031807 0190 MANNING TR CITE SPEED 9/26/07 11:15:59 107031829 0190 SCANDIA TR DEBRIS IN ROADWAY 9/26/07 11:27:12 107031834 0190 ST CROIX TR CITE SPEED 9/26/07 12:07:03 107031841 0190 OAKHILL RD W/W SPEED 9/26/07 20:35:33 107031907 0158 OLINDA TR DEAD DOG 9/27/07 13:24:00 107031965 0175 SCANDIA TR ALARM 9/27/07 21:04:59 107032024 0158 OBRIEN TR AUD. ALARM. 9/28/07 5:02:37 107032041 0173 HWY 97 DISPATCH DEER 9/28/07 7:44:11 107032045 0112 MANNING TR CITE#SW380962-SPEED 72/55 9/28/07 10:23:18 107032067 0190 OZARK AV ACCIDENT 9/28/07 13:43:51 107032105 0190 OLDFIELD AV ANIMAL CHECK 9/28/07 14:14:32 107032108 0190 MEADOWBROOK AV RESIDENCE CHECK 9/28/07 14:15:38 107032109 0112 ST CROIX TR CITE#SW380963-DAS,POI BY 1ST C 9/28/07 15:29:37 107032114 0127 OZARK AV VEHICLE FIRE 9/29/07 15:35:19 107032240 0195 MANNING TR GAS DRIVE OFF 9/29/07 15:58:14 107032245 0195 MANNING TRL 9/29/07 17:57:29 107032285 0195 220TH ST FOUND DOG 9/29/07 18:30:58 107032289 0195 SCANDIA TR VEHICLE ACCIDENT/3RD PARTY INF 9/29/07 20:13:40 107032296 0195 PENFIELD AV POSS HUNTERS IN BACK YARD 9/29/07 21:14:17 107032299 0195 220TH ST LOST DOG/INFORMATIONAL 9/29/07 21:34:36 107032302 0191 PENFIELD AV K-9 ASSIST 9/30/07 14:39:30 107032337 0110 MANNING TR POSS DK DRIVER 9/30/07 15:45:32 107032340 0129 220TH ST MEDICAL Total ICRs Processed: 149 ** END OF REPORT ** SCANDIA FIRE RESCIE y►/ September 2007 Fire and Rescue Operations ➢ There were fifteen emergency response calls in September; three fire calls and twelve medical calls. ➢ Year to date there have been 135 emergency response calls compared to 139 at this time last year. Fire and Medical Training ➢ Fire fighters challenge: Teams of three fire fighters were timed as they donned turn out gear and SCBAs, performed confined space monuvers, hoisted tools with proper knots, climbed a ladder two stories high, charge line hose lay with targeted discharge, and positive pressure ventilation. ➢ Auto extrication: Fire fighters established scene safety, vehicle stabilization, patient extrication through a sunroof, airbag awareness, and various extrication techniques with hydraulic cutters and spreaders. ➢ Medical training: Fire fighters established a helicopter LZ (landing zone)for North EMS Air Care. North EMS Air Care landed behind the fire hall. Fire fighters met with North Air Care EMS personnel and reviewed medical emergencies that call for helicopter transportation, establishing a landing zone, safely loading patients and overall scene safety. ➢ Dive Team Ops: Team members discussed lessons learned from the 35W bridge collapse response. Team members reviewed response criteria and dive rescue techniques. Fire and Rescue Administration ➢ O&M budget is $45,000 favorable to plan year to date. ➢ Relief Association 3rd qtr meeting was held. Funding levels have dropped to 78%. ➢ Municipal contribution and state aid payments to the Relief Association have not been made. Therefore estimated assets for September ending were short $91.000. ➢ Relief Association has applied for the Fireman's Fund Heritage Grant for rescue lifting airbags at a cost of$6,000. Relief Association will contribute $500 from the general fund. ➢ The Fire & Rescue Department Fire Prevention / Open house was on October 9th. Feedback has been very positive. Chief Officer contact information Chief Steve Spence cell: 651-746-4485 scandiafire5191@frontiernet.net 1ST Assistant Chief Jim Finnegan cell: 651-755-8675 scandiafire5192@frontiernet.net 2nd Assistant Chief Steve Yehle cell: 651-274-1608 scandiafire5193@frontiernet.net Steve Yehle C:\Documents and Settings\Anne\Local Settings\Temporary Internet Meeting Date: 10/16/2007 Agenda Item: •• e,) i) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive report on summer recreation programs from Recreation Coordinator Marty McKelvey. Deadline/ Timeline: N/A Background: • Ms. McKelvey presented her report to the Park and Recreation Committee at their October 1, 2007 meeting. They asked that additional information be provided, listing the programs that were offered and the attendance for each. That information has been added to the last two pages of the report. • The Park and Recreation Committee plans to have further discussion at their November 5 meeting. Recommendation: The Council should receive the report and ask any questions you may have. You may want to give direction for 2008 at this time, or wait for further recommendations from the Park and Recreation Committee. Attachments/ • Report Materials provided: Contact(s): Marty McKelvey, 651 433-8410 Prepared by: Anne Hurlburt, Administrator (summer rec program report) Page 1 of 1 10/10/07 Marty McKelvey, Program Coordinator City of Scandia, MN Activity Program Report October 1, 2007 Report to the City Council& Park/ Recreation Committee `," ' ' +AL: _ , 44 14 Summer 2007 Activities Program Summary Program Report: Success and Description of Activities A partnership between Camp Lakamaga and the City of Scandia was developed for the 2007 summer activities program. This partnership is invaluable to the community. The program's success relies in part on the advanced planning and involved staff. The experience Camp Lakamaga has in developing good,useful and well thought out plans and being able to offer specialized programming will benefit our children and families. Eighty-four participants took part in this year summer program which included the Adult Great Decision group (details are on the Appendix). Overall satisfaction based on quality of programming and management style continues to be positive for the people of Scandia. The four different camps held at Camp Lakamaga were Art, Outdoor Challengers, Sparks/Blast and Family Adventures. Thirty-three people participated in these programs and had the opportunity to learn valuable skills. They explored their talents not just in their field of interest but also in a variety of other activities that are available to campers, such as biking, canoeing/kayaking, swimming and archery. Being able to participate more fully in these types of activities also helped Sparks and Blast and Outdoor Challengers where enrollment was adequate. Their resources are exceptional and the quality of staff is the key ingredients to assure program growth. Another program referred to as Cleat Kids, is a program for preschool children to experience a variety of sports, art, and reading. This program is located at the Community Center grounds and the Gammelgarden Museum. All readers along with their instructor volunteered their time preparing their activities and teaching the children. The Museum provides a great atmosphere so that children's interest in reading can flourish. Art with painting,plaster of paris and beads were just a few of the activities that preschoolers mastered as well as having fun with all kinds of sports related and recreational activities. Great Decisions is a forum where adults discovered a wide variety of topics surrounding the world today. The group was led by a volunteer facilitator using a Teacher's workbook from the Foreign Policy Association as participants covered each selected topic. Managing and preparing the material beforehand was essential and required the facilitator's effort so that a broad range of discussion occurred. A guest speaker attended one meeting and added much to the interest of the group. The participants were well read, had traveled abroad and brought an enthusiastic attitude about shared concerns. This too is a valuable additional program for Scandia's residents. 2 Financial Outcomes Expenses/Revenue Overall, the Scandia Activities Program generated a profit for the community during 2007, an improvement of nearly$3000($2915)over the prior year. Partnering with Camp Lakamaga and having the City of Scandia manage all registration and promotion of the program,had considerably decreased operational expenses. The decrease in supply costs and employee expense more then makeup for Camp Lakamaga's share of the revenue. Program coordinating fees are from mid-October 2006 until the time of this report. The City administrator and staff submitted all press releases,web site information and updates as well as managing refund costs and enrollment lists that are not mentioned in this expense report. Financial Overview - Scandia Activities $10,000 —.._ $8,000 $6,000 ❑2006 $4,000 ■2007 $2,000 — Lin-77 $(2,000) Revenue(net of Coordinator/Mgrrt. ref unds) Direct Expenses Exps Net Rofit(Loss) ❑2006 $7,629.00 $5,654.03 $3,062.50 $(1,087.53) �2007 $6,425.00 $3,121.95 $1,476.06 $1,826.99 FICA and retirement,postage and advertisement costs are included in this report along with staff costs, (Tennis and Skateboard instructors(2)and Recreation Leader and Program Coordinator salaries)plus Camp Lakamaga's and Down on the Farm's expenses. The improvement in financial performance was achieved despite the decrease in enrollment from 129 to 84. See chart on the next page. 3 Cost, Profit& Enrollment 2006 & 2007 140 129 $25 _ $21:75._ 120 profit $20 ATotal Enrollment 100 84 $15 80 $10 p.mpsi Direct Cost per Enrollee 60 43.83 $5 40 37,17 $_ I Net Profit (Loss) per 20 $(8. 3) $(5) Enrollee 0 $(10) 2006 2007 Participation—Did the Kids Have Fun? Evaluations were handed out to parents for each child participating. Out of fifty- seven families, 17/57=30%were returned, indicating an overwhelming support for all programs. Kristin Stenborg added much to the program as the recreation leader at Camp Lakamaga and had an effective instructor's approval rating of 7 out of 7. The same approval rating of 7, applied to both the Tennis and Cleat Kids' Instructors. These comments from the survey were as follows: Survey Question: What Improvements could be made to enhance the program? How? Actual comments in italics are placed in these categories when participants were asked certain questions about the programs strength and weaknesses. All comments have been submitted from the returned surveys/evaluations. This year,there were no comments about group size, cost, or safety concerns. ► Promotion of Program: • More advertisement. • Ads in Elim Church bulletin./Messenger. • Mailing that go to Scandia Elementary students before the year ends. • Send mailings to the people that live in Forest Lake. • Get the word out at Marine Elementary. • Put photos of camp classes in local papers. • Send out flyers to neighboring communities. ► Specific Sports/Activities Mentioned • Tennis: o Have more days of the week o None—It was great! • Cleat Kids: 4 o Have afternoon sessions. o My children enjoyed the entire Cleat kids program. I would love to see more activities offered for the preschool and Kindergarten age groups. o Nothing. Marty does a wonderful job! o Do some kind of mini evaluation at the end? i.e.getting along with other children, how my child did at listening. I would love to have one. o We thought it was great—she loved combining sports activities with crafts/stories. It was nice to have her try a variety of different sports to try, too. It was FUN! And Marty's a very engaging instructor-she's very good at what she does! ■ Skateboarding: o Schedule "mostly—outdoor"classes earlier or later in day—my son was hot and starving when he got home. o The skateboard class was excellent. Instructors were "cool"for the kids but responsible enough to please parents. My son LOVED the fieldtrip to Chisago Skate Park He wanted the class to last longer than 4 days! • Sparks/Blast: o Less open swim time. More other activities—archery, kayak o More fishing nets. O • General Comments o I think it's great!!I work at a non profit and it just takes time to establish classes and grow the demographic of participants. o It just takes a good couple years (maybe 3)to get it up and in peoples consciences. The word will spread and it will grow each year. Enrollment and Future Programming Elementary/Pre-School age children and one adult program made up for all participant numbers. Offering programs in early to late August has its advantages because programs in surrounding areas are less likely to operate. Competing with local businesses or other community programs is always challenging and requires some luck in knowing what programs could produce higher enrollments. Future programming with Camp Lakamaga is now underway and the timing for distribution of planned activities is less critical than the promotion strategy. The enrollments for these programs have a solid beginning and are justified for wanting to continue similar offerings as well as adding a few new programs for only elementary and pre- school age children for the summer of 2008. Scheduling the Garden Show and the Winter Carnival can be better served(in terms of time and money) if the Park and Recreation committee could manage these community events. Camp Lakamga is willing to host the Winter Carnival in 2008. Having ice fishing, games, skating, for all ages would help promote our partnership and with an early release of the brochure at that time,the public would have access to what is being offered and possible embrace the program as its own. Similarly, a March Garden Show for the community at the Community Center, (using the 5 previous format in the last brochure)would invite community awareness and the need for further programming. Recommendations for 2008 While the program was a success for 2007,there are ways the Council might consider to improve the program for 2008. Recommendations for discussion: • Rec. #1 —Allowed promoting the program at both Scandia and Marine Elementary School Explore more generic promotions by sending out a notice to parents of children that the brochure and website have summer program information; because distribution of brochure to students at both schools is prohibited. Explore the possibility of making mini-commercials with LATV or the schools' media centers. • Rec. #2—Improve enrollment at Camp Lakamaga by Explore a winter event at Camp Lakamaga to increase awareness within the community about the camps' facility and joint programming. • Rec. #3—Continued marketing practices by Target past participants when mailing the ensuing brochure, and submit more pictures with children engaged in the activities to local newspapers earlier in June. • Rec. #4—Continued direction from Park and Recreation Committee by Involve members to manage the Winter Carnival and March Garden Show. Summary The program offers a variety of activities and continues to be invaluable to the community. It was a pleasure to lead and participate(i.e. Cleat Kids instructor and the Great Decisions facilitator),more fully in the summer program. Thank you for this opportunity to work with the wonderful people of Scandia. 6 Appendix Detailed Program Information Name of Program # of Age Group Date Enrollees Tennis—Advanced 11 Ages 11-14 June 11- 27 Hitters Tennis—Young Hitters 6 Ages 5 - 8 July 10—26 Cleat Kids 16 Ages 4 - 6 June 18—Aug 1 Skateboarding 7 Grade 1st —6th July 16 - 19 Sparks/Blast -2nd Session 16 Grades 1st —6th Aug 6 - 22 Art 4 Grades 1st —6th July 16 -19 Outdoor Challengers 9 Grades 3rd—6th July 23 - 26 Saddle Up Down on the 2 Ages 5 and Up July 16— 18 Farm Family Adventures 4 All Ages July 27 -29 Great Decisions 9 Adults Once a Month Cancelled Programs Age Group Date Pizza Party& Summer 4 yrs. old—Grade 6 May 1, 2007 Sign-Up Tennis—Intermediate Ages 8 — 11 June 12 - 28 Canoeing/Fishing Grades 1st—3rd June 12-28 Sparks/Blast -1st Session Grade 1st —6th June 18 - 27 Golf Grades 1 St —6th July 10 - 26 Lacrosse - Introductory Grades 1st —6th July 16 - 19 Lacrosse Grades 7th — 10th July 30—Aug 2 Camping/Canoeing Grade 7th -12th July 30 —Aug 2 Cancelled Programs Age Group Date -continued Canoeing Grade 4th—8th Aug. 6—9 Biking Grades 5th— 12th Aug 6—9 Garden Show Adults May 12 Line Dancing Adults May 17 Les Miserable Adults June 20 Trail Hiking Adults July 7 Minn. Twins Game Adults July 19 Menopause the Musical Adults Aug. 25 8 Meeting Date: 10/16/2007 Agenda Item: .4 ‘.9,) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651)433-2274 Action Requested: Discuss annual renewal of insurance coverage from League of Minnesota Cities Insurance Trust (LMCIT) and take the following actions: • Adopt a resolution designating Security State Agency as the City's agent for its property, casualty and workers compensation insurance; and • Decide whether or not to waive the monetary limits on tort liability established by Minnesota Statutes; and • Discuss whether or not to purchase additional coverage for"PIO" (Property in the Open) Deadline/ Timeline: The renewal date for all insurance coverage provided by LMCIT is December 1, 2007, Background: • LMCIT has requested that the City adopt a resolution designating our insurance agent. Security State Agency has provided good service. Agent compensation requested is the"standard" amount of 10% on property/casualty insurance and 2%on workers compensation insurance. • The City must decide each year whether to waive the statutory monetary limit on tort liability. In the past, the City/Township has waived the limit. Without the waiver, an individual claimant would be able to recover no more than$300,000 on any claim to which the limits apply, with a total limit on a single occurrence of $1 million. With the waiver, a claimant could potentially recover an amount up to the $1 million, or up to the limit of the City's excess liability coverage (which is currently also $1 million.) Most (about 70%) communities do not waive the limit. Without the waiver, there would be a savings (about $1,000 total) in insurance premiums. LMCIT's publication on liability coverage and waivers is attached for your information. • Agent Joann Buse has recommended that the Council discuss whether or not to add any insurance coverage for"property in the open" (PIO.) PIO coverage would be for items such as playground equipment, street lights, baseball field lighting, and Page 1 of 2 10/02/07 other items located outside other than buildings. Such coverage is somewhat expensive ($0.86 per$100 of value) and would be subject to our$500 deductible. This coverage may have been discussed in the past but has not been purchased. Since it is unlikely that a major loss would occur to all of these items at once because of their nature and physical locations, the risk may be reasonable to assume. The City could also choose to cover some items but not others. • For 2007, the City added Open Meeting Law Defense coverage to the LMCIT insurance package. Unless the Council directs otherwise, we would continue this for the 2008 renewal. Recommendation: I recommend that, unless the Council sees a need to seek proposals from other agents, the Council adopt the resolution designating Security State Agency. The Council should also discuss whether or not to waive the statutory limit on tort liability, and whether or not you wish to purchase additional coverage for PIO. Attachments/ • LMCIT Risk Management Information re: Liability Coverage Materials provided: Options • Draft Resolution No. 10-16-07-01 Contact(s): Joann Buse, Agent Security State Agency(433-5753) Prepared by: Anne Hurlburt, Administrator (insurance renewal) Page 2 of 2 10/02/07 \ rl----s.,7 League of Minnesota Cities MCL Insurance Trust 145 University Avenue West,St. Paul,MN 55103-2044 Iaayue of Minnesota Cities (651)281-1200 • (800)925-1122 Cities promoting eseenence Fax:(651)281-1298 • TDD:(651)281-1290 -I www.lmnc.org RISK MANAGEMENT INFORMATION LMCIT LIABILITY COVERAGE OPTIONS Liability Limits, Coverage Limits, and Waivers LMCIT gives cities several options for structuring their liability coverage. The city can choose either to waive or not to waive the monetary limits that the statutes provide; and the city can select from among several liability coverage limits. This memo discusses these options and identifies some issues to consider in deciding which of the options best meets the city's needs. What are the statutory limits on municipal tort liability? The statutes limit a city's tort liability to a maximum of$300,000 per claimant and$1,000,000 per occurrence. These limits apply whether the claim is against the city, against the individual officer or employee, or against both. What are the coverage limits for LMCIT's basic primary liability coverage? LMCIT's liability coverage provides a limit of$1,000,000 per occurrence, matching the per- occurrence part of the statutory municipal tort liability limit. Under the basic coverage form the $300,000 per claimant part of the statutory liability limit is not waived, so if the statutory limit applies to the particular claim, LMCIT and the city would be able to use that limit as a defense. Beside the overall coverage limit of$1,000,000 per occurrence, there are also annual aggregate limits (that is, limits on the total amount of coverage for the year regardless of the number of claims), for certain specific risks. Aggregate limits apply to the following: Products/completed operations $1,000,000 annually Failure to supply utilities $1,000,000 annually EMF $1,500,000 annually Limited pollution* $1,000,000 annually Lead and asbestos* $200,000 annually Mold $1,500,000 annually Land use litigation** $1,000,000 annually Employers liability(work comp) $1,000,000 annually * The limit applies to both damages and defense costs. ** Coverage is on a sliding scale percentage basis, and applies to both damages and litigation costs. If the statute limits our liability to$1,000,000 per occurrence,why would the city purchase higher coverage limits than that? There are several different reasons why cities should strongly consider carrying higher limits of liability coverage. 1. The statutory tort limits either do not or may not apply to several types of claims. Some examples include: • Claims under federal civil rights laws. These include Section 1983, the Americans with Disabilities Act, etc. • Claims for tort liability that the city has assumed by contract. This occurs when a city agrees in a contract to defend and indemnify a private party. • Claims for actions in another state. This might occur in border cities that have mutual aid agreements with adjoining states, or when a city official attends a national conference or goes to Washington to lobby, etc. • Claims based on liquor sales. This mostly affects cities with municipal liquor stores, but it could also arise in connection with beer sales at a fire relief association fund-raiser, for example. • Claims based on a "taking"theory. Suits challenging land use regulations frequently include an "inverse condemnation" claim, alleging that the regulation amounts to a "taking" of the property. 2. LMCIT's primary liability coverage has annual limits on coverage for a few specific risks, The table on page 1 lists the liability risks to which aggregate coverage limits apply. If the city has a loss or claim in one of these areas, there might not be enough limits remaining to cover the city's full exposure if there is a second loss of the same sort during the year. Excess liability coverage gives the city additional protection against this risk as well. However there are a couple of important restrictions on how the excess coverage applies to risks that are subject to aggregate limits: • The excess coverage does not apply to four risks: lead and asbestos;failure to supply utilities; mold; and "limited pollution"claims if either the pollutant release or the damage is below ground or in a body of water; and • The excess coverage does not automatically apply to liquor liability unless the city specifically requests it. 3. The city may be required by contract to carry higher coverage limits. Occasionally, a contract might include a requirement that the city carry more than $1,000,000 of coverage limits. Carrying excess coverage is a way to meet these requirements. (There's also another 2 option for cities in this situation. LMCIT can issue an endorsement to increase the city's coverage limit only for claims relating to that particular contract. There's a small charge for these"laser" endorsements.) 4. There may be more than one political subdivision covered under the city's coverage. An HRA, EDA, or port authority is itself a separate political subdivision. If the city EDA, for example, is named as a covered party on the city's coverage and a claim were made that involved both the city and the EDA, theoretically the claimant might be able to recover up to $1,000,000 from the city and another$1,000,000 from the EDA, since there are two political subdivisions involved. Excess coverage is one way to provide enough coverage limits to address this situation. Another solution is for the HRA, EDA, or port authority to carry separate liability coverage in its own name. This issue of multiple covered parties can also arise is if the city has agreed by contract to name another entity as a covered party, or to defend and indemnify another entity. 5. Cities sometimes choose to carry higher coverage limits because of a concern that the courts might overturn the statutory liability limits. However, those limits have now been tested and upheld several times in Minnesota. While it's always possible that a future court might decide to throw out the statutory limits,this is now less of a concern. What excess liability coverage limits are available? Excess coverage is available in $1 million increments, up to a maximum of$5 million. We're just a small city. Isn't excess liability coverage really just something that big cities might need? Absolutely not. If anything, excess liability coverage is even more important to a small city. If a city ends up with more liability than it has coverage,the city will have to either draw on existing funds or go to its taxpayers to pay that judgment. A large city faced with, say, a million dollars of liability over and above what its LMCIT coverage pays might be able to spread that $1 million cost over several thousand taxpayers. The small city by contrast might be dividing that same $1 million cost among only a couple hundred taxpayers. $1 million divided among 5000 taxpayers is $200 apiece—annoying but probably at least manageable for most taxpayers. $1 million divided among 200 taxpayers is $5000 apiece—enough to be a real problem for many. How does excess coverage apply to uninsured/underinsured motorist coverage? If the city carries excess liability coverage, the city has the option to have the excess coverage also apply to uninsured or underinsured motorist (UM/UIM) claims. To do so, the city must first increase its primary UM/UIM limit from the basic $50,000 to $1,000,000. There are additional premium charges both to increase the primary UM/UIM limit and to apply the excess coverage to the UM/UIM exposure. The city needs to consider whether the benefit from having higher UM/UIM limits is worth that cost. 3 The UM/UIM coverages are intended to assure that an injured driver will be compensated if s/he is injured in an accident caused by an uninsured or underinsured driver. The UM/UIM coverage steps into the place of the liability insurance that the driver should have had. Keep in mind that in the case of city vehicles, an injury to the driver while operating a city vehicle would in most cases be covered by workers' compensation. The amounts the individual would be able to recover from UM/UIM would be in addition to the medical, indemnity, and other benefits paid under work comp. In many cases, it would amount to a double recovery for the individual's injuries. A city might decide to carry a higher limit for a couple reasons: if they believe the workers' compensation benefits are insufficient to compensate their injured employees; or if they want to make sure that non-employees riding in city vehicles are fully compensated in the event of an accident with an uninsured or underinsured vehicle. (Note that in most cases the passenger's own UM/UIM would also respond.) LMCIT now gives the cities who participate in the primary liability coverage the option to waive the$300,000 per claimant statutory liability limit. What's the effect if we do this? If the city chooses the "waiver" option, the city and LMCIT no longer can use the statutory limit of$300,000 per claimant as a defense. Because the waiver increases the exposure, the premium is roughly 3% higher for coverage under the waiver option. If the city waives the statutory limit, an individual claimant could therefor recover up to $1,000,000 in damages on a claim. Of course, the individual would still have to prove to the court or jury that s/he really does have that amount of damages. Also, the statutory limit of $1,000,000 per occurrence would still apply; that would limit the individual's recovery to a lesser amount if there were multiple claimants. Why would the city choose to pay more in order to get the waiver-option coverage? Does it give the city better protection? No. Buying coverage under the "waiver"option doesn't protect the city any better. The benefit is to the injured party. The statutory liability limit only comes into play in a case where 1. the city is in fact liable; and 2. the injured party's actual proven damages are greater than the statutory limit. Very literally, applying the statutory liability limit means that an injured party won't be fully compensated for his/her actual, proven damages that were caused by city negligence. Some cities as a matter of public policy may want to have more assets available to compensate their 4 citizens for injuries caused by the city's negligence. Waiving the statutory liability limits is a way to do that. Other cities may feel that the appropriate policy is to minimize the expenditure of the taxpayers' funds by taking full advantage of every protection the legislature has decided to provide. There's no right or wrong answer on this point. It's a discretionary question of city policy that each city council needs to decide for itself How would the waiver affect our city's coverage or risk on those claims that the statutory tort liability limits don't apply to? It doesn't. Waiving the statutory tort limits has no effect on claims that the statutory limits don't apply to. What's the effect of waiving the statutory limits if we have excess coverage? If the city has $1 million of excess coverage and chooses to waive the statutory tort limits, the claimants(whether it's one claimant or several)could then potentially recover up to $2 million in damages in a single occurrence. If the city carries higher excess coverage limits, the potential maximum recovery per occurrence is correspondingly higher. Carrying excess coverage under the waiver option is a way to address an issue that some cities find troubling: the case where many people are injured in a single occurrence caused by city negligence. Suppose, for example,that a city vehicle negligently runs into a school bus full of kids, causing multiple serious injuries. $1,000,000 divided 50 ways may not go far toward compensating for those injuries. Excess coverage under the waiver option makes more funds available to compensate the victims in that kind of situation. The cost of the excess liability coverage is about 25% greater if the city waives the statutory tort limits. The cost difference is proportionally greater than the cost difference at the primary level because for a city that carries excess coverage, waiving the statutory tort limits increases both the per-claimant exposure and the per-occurrence exposure. If we waive the statutory tort liability limits,does it increase the risk that the city will end up with liability that LMCIT doesn't cover? No. The waiver form specifically says that the city is waiving the statutory tort liability limits only to the extent of the city's coverage. Of course,that's not to say that there is no risk that the city's liability could exceed its coverage limits. We listed earlier a number of ways that could happen to any city. But the waiver doesn't increase that risk. 5 Can we waive the statutory tort limits for the primary coverage but not for the excess coverage? No. If the city decides to waive the statutory tort limits, that waiver applies to the full extent of the coverage limits the city has. The city cannot partially waive the statutory limits. I'm confused. Is there a simple way to summarize the options? It's not necessarily simple, but the table on the following page is a shorthand summary of what the effect would be of the various coverage structure options in different circumstances. I'm still confused. Who can I talk to? Give us a call at the League office. Pete Tritz, Tom Grundhoefer, Bill Everett, Doug Gronli, or any of LMCIT's property/casualty underwriters will be glad to talk with you. 6 LMCIT Liability Coverage Options On a liability claim to which On a liability claim to which the statutory limits apply the statutory limits do not apply Coverage structure This is the maximum This is the maximum This is the maximum amount of damages which If the city' amount a single claimant total amount that all LMCIT would pay on the city's behalf for a could recover on an claimants could recover single occurrence,regardless of the number of occurrence. on a single occurrence. claimants. Does not have excess coverage& Does not waive the statutory limits $300,000 $1,000,000 $1,000,000 Does not have excess coverage& Waives the statutory limits $1,000,000 $1,000,000 $1,000,000 Has$1,000,000 of excess coverage& Does not waive the statutory limits $300,000 $1,000,000 $2,000,000 Has $1,000,000 of excess coverage& Waives the statutory limits $2,000,000 $2,000,000 $2,000,000 PST 12/04 RESOLUTION NO. 10-16-07-01 CITY OF SCANDIA, MINNESOTA RESOLUTION DESIGNATING SECURITY STATE AGENCY AS AGENT FOR PROPERTY, CASUALTY AND WORKERS COMPENSATION INSURANCE WHEREAS, Security State Agency of Scandia, Minnesota has served as agent for New Scandia Township and for the City of Scandia for its property, casualty and workers compensation insurance coverage purchased through the League of Minnesota Cities Insurance Trust(LMCIT); and WHEREAS, Security State Agency and its representative Joann Buse have provided good advice and responsive service to the Township and to the City;and WHEREAS, LMCIT has requested that the City Council adopt a resolution formally appointing an insurance agency; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY,MINNESOTA, that Security State Agency is hereby appointed agent for the City of Scandia for all insurance coverage purchased through the League of Minnesota Cities Insurance Trust. Adopted by the Scandia City Council this 16th day of October, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/Clerk Meeting Date: 10/16/2007 Agenda Item: js City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider approving the sale of the surplus Onan standby generator. Deadline/ Timeline: Offers were due at 4:00 p.m. on Thursday, October 11. Background: • At the September 18 meeting, the Council authorized staff to advertise surplus equipment for sale; specifically, Johnson FM two-way radios and the Onan standby generator. The equipment was advertised on the city web site, League of Minnesota Cities publications and web site, and on the Craig's List website. • Offers were received from three individuals for the generator, the highest from Mr. Don Brown at $909.00. No offers were received for the radios. • The second high bidder has indicated verbally that if the sale to the high bidder does not go through he would match the $909.00 offer. Recommendation: I recommend that the Council consider whether or not to sell the generator for $909.00. If so, I also recommend that the Council authorize the sale to the second high bidder if the sale to Mr. Brown is not completed within one week after the Council meeting. Attachments/ • Advertisements for equipment Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (sale of generator) Page 1 of 1 10/12/07 FOR SALE: JOHNSON CHALLENGER FM TWO-WAY RADIOS. One base unit with antenna, 5 mobile units with antennas. Best offer submitted not later than 4:00 p.m. on Thursday, October 11, 2007 to: City of Scandia, 14727 209th St. N., Scandia, MN 55073. For further information contact John Morrison, Maintenance Supervisor, at 651 433-5223. FOR SALE: ONAN 20 ES STAND-BY GENERATOR. Model 20.0ES-3R/16746B. Ser. No. K850785357. Single phase 20KW 20 KVA, 1800 RPM. Ford four-cylinder engine, Ser. No. 05970 A-22-TC Model LSG-4231-6005-A. 1986 model with 59 hours. Mounted on a trailer. Best offer submitted not later than 4:00 p.m. on Thursday, October 11, 2007 to: City of Scandia, 14727 209th St. N., Scandia, MN 55073. For further information contact John Morrison, Maintenance Supervisor, at 651 433-5223. Meeting Date: 10/16/2007 Agenda Item: O` •,f2 ) t) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Review request of Washington County to approve the classification and sale of tax-forfeited parcel no. 29-032-20-32-0005, and adopt a resolution notifying the County of the City's action. Deadline/ Timeline: City must act within 60 days of the request (November 25, 2007) Background: • This vacant .52 acre parcel, located on the west side of Big Marine Lake between 19472 and 19453 Manning Trail, was forfeited for non-payment of property taxes. • Based on available records, it appears that this property has been in separate ownership from the adjacent properties. • The City may approve the parcel for a public sale, or a private sale to adjacent owners, disapprove any conveyance or sale to anyone, or request conveyance to itself for a public use or a public purpose. • There are no city assessments on the property. Recommendation: The tax-forfeited parcel has no frontage on a public road, is undersized and is not buildable without significant variances (it is only 50 feet wide.) Sale to adjacent landowners, who would combine it with their existing parcel, would be appropriate. A draft resolution making this recommendation to the County is attached. Attachments/ • Draft Resolution 10-16-07-02 Materials provided: • Letter dated September 26, 2007 from Washington County, with attachment Contact(s): Prepared by: Anne Hurlburt, Administrator (tax forfeited parcel) Page 1 of 1 10/10/07 RESOLUTION NO. 10-16-07-02 CITY OF SCANDIA, MINNESOTA RESOLUTION APPROVING THE CLASSIFICATION AND SALE FO TAX FORFEITED PROPERTY, PARCEL NO. 29-032-20-32-005 WHEREAS, notice has been received from Washington County that the following parcel has been forfeited to the State of Minnesota for non-payment of property taxes: Parcel No. 29-032-20-32-0005 WHEREAS, per Minnesota Statutes 282,02 the city may approve the parcel for a public sale, or a private sale to adjacent owners, disapprove any conveyance or sale to anyone, or request conveyance to itself for a public use or a public purpose; and WHEREAS, there are no city assessments on the property; and WHEREAS, this parcel has no frontage on a public road, is undersized and is not buildable according to the City of Scandia Development Code without significant variances; NOW, THEREFORE,BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA,WASHINGTON COUNTY, MINNESOTA, that this property should be offered for sale to the adjacent landowners, who should be required to combine it with their existing parcel. Adopted by the Scandia City Council this 16th day of October, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ Clerk 14?"O"co Property\Vashington giftgx, Taxpayer Services ounty E' �°" ' Kevin Corbid \bS)MY.PRO Director September 26,2007 RECEIVED SEP L 8 ZOO City of Scandia Attn. City Clerk or City Administrator 14727 209th St N CITY OF SCANDIA Scandia MN 55073 Re: 2007 Tax-Forfeited Parcel#29.032.20.32.0005 Dear City Clerk, Enclosed is a listing of a taxation parcel located in your city. This parcel forfeited in the summer of 2007 to the State of Minnesota for non-payment of property taxes. On September 25,2007 the Washington County Board of Commissioners classified this parcel as non-conservation(see enclosed). Our department,as the executor of the duties of the county auditor,requests that the City of Scandia approves the classification and sale of the parcel.Also, if you have Special assessments assigned to this parcel,please let us know. Special Assessments attached to this parcel prior to forfeiture may be paid in full or partially from the proceeds of the sale,per M.S.282. Per Minnesota Statutes 282.01,the City may approve the parcels for a public sale,or a private sale to adjacent owners, disapprove any conveyance or sale to anyone,or request conveyance to itself for a public use or a public purpose. If you request that a parcel be conveyed to your city,you must also complete the form"Application by a Governmental Subdivision for Conveyance of Tax-Forfeited Land"and mail it to this office(see enclosed).This application will be contingent upon the Department of Natural Resources' approval of the classification and sale. Please keep in mind that the previous owner may still be allowed to repurchase their forfeited property anytime during this period. Any action taken by the City on these properties must be notified to us through a certified copy of the City Council resolution authorizing that action. Please be advised that, if the City Council fails to respond within sixty(60)days of the date of this letter,the classification and sale will be deemed approved. If you have any questions,please feel free to contact me at 651-430-6167 Sincerely, 13 Au Tax-Forfeite roperty Washington County Government Center • 14949 62nd Street North—P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6175 • Fax: 651-430-6178 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity/Affirmative Action t . . . ,,,.- ',-;., , , ..-. , , TA , ,.,z, , .0... ,,. : , ,_,- -11_ „ , 2.4 , , ,, , ,,,_s.,„ , jx,i ,, 1., I , ,..„.. ,, -,:4 i.;f••,,'- ".2.0 fit 2 -.}t) w aj3V5'-,'. . '1,5#.. ' ' 4 -1 - 4-,At..' k4" fx�y h # # 4 P"t R21W R20W R79W .- ... 1 iil m S ?' j T I32Nla73112N e ,: �E MillDIN . d `y y T30N 730N v- ' # 1,': 4 d is 4 ,, tt x 44#''', a n, rz9N rz9N t J # E. '. b t '. RNN 128N t err L.: �` t' f f f PS' 8- h f �. .. .. �* "+^`',- u} „i. a P_"/N 777N . #`` 29.032 20.32 0005 L t " •,� R22W R21 W R?OW bi- f a a, d . �• dA fps �t`# S H .. - - s:f ,, of'- , - i, a !',� Vicinity Map _ :,, -4'4*k . •'� �, y- , '_ .„is li `i 4. \ -\\w 0 240 Scale in Feet , +�/ ii -r . si;F f �_ ,,* ,, £, ,. 14 � Y �141` s ^-at? .e ,f - g; 4 10 -.--y 6. _ { I is �s\ 2J� - x 9mm Location Map � Meeting Date: 10/16/2007 Agenda Item: 9 1 City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive communication from John Lindell regarding Environmental Assessment Worksheets (EAWs) for sand and gravel mining. Deadline/ Timeline: N/A Background: • Mr. Lindell has asked to address the Council regarding his recommendation that the City request that a state agency, such as the DNR, assume the responsibility of RGU (responsible government unit) for future EAWs concerning mining operations in the City. He also made these comments during the public review of the city's mining regulations. • An excerpt of the EQB's rules for environmental reviews concerning RGU selection procedures is attached. Elsewhere in the rules the local government (city) is designated the RGU for mandatory EAWs (4410.4300 Subp.12) for sand and gravel mining. The selection procedures in 4410.0500 (Subp. 2 and 3) indicate that the city would be the RGU for discretionary EAWs or petition EAWs. • Mr. Lindell cites the last section of this rule (Subp. 6) which provides an exception for the EQB to assign a different RGU for a project "if the EQB determines the designee has greater expertise - in analyzing the potential impacts of the project." He has provided a copy of a Record of Decision for an EAW for the Wilton Gravel Site Project as an example of a case for which the DNR was designated the RGU. • Typically, an RGU is the governmental unit with the most authority to approve or disapprove a project. The findings of an EAW are generally incorporated into conditions attached to subsequent permits. The City, under the provisions of the Mining Ordinance and the rest of the Development Code, has that authority within Scandia. • In the example cited by Mr. Lindell, the site was located partially within a city and a township in Beltrami County. The County would have normally been the RGU under the EQB rules. Page 1 of 2 10/10/07 However, the DNR and County mutually agreed to ask the EQB to give jurisdiction to the DNR. According to DNR staff, this was primarily because the DNR owns the land and mineral rights to the site of the project. They were deemed to have the most authority to approve or disapprove a project because the DNR is the landowner. Recommendation: I recommend that the Council hear Mr. Lindell's presentation. I do not recommend that the Council take any action or make any decisions regarding future EAWs at this time. The city can and does hire professionals to advise it on these types of issues. The EQB rules allow the costs to be passed on to the project proposer. Scandia probably has no more or less expertise than most other city governments to be the RGU. The DNR and many other state agencies receive copies of, and are asked to review and comment on, all environmental review documents. The DNR's expertise will be available to the city through this EAW review process. If a case arises where the city needs assistance from other agencies, it can be requested at that time. Attachments/ • Minnesota Rule 4410.0500, RGU Selection Procedures Materials provided: • Letter received 10/9/2007 from John Lindell, with attachments: • Letter dated 9/6/2007 • DNR News Release re: Wilton Gravel Site • Wilton Gravel Site Project, Record of Decision on EAW Contact(s): John Lindell, (651) 433-2755 Prepared by: Anne Hurlburt, Administrator (EAW RGU mining) Page 2 of 2 10/10/07 Minnesota Rule4410.0500 Page 1 of 2 Minnesota Rules, Table of Chapters Table of contents for Chapter 4410 4410.0500 RGU SELECTION PROCEDURES. Subpart 1. RGU for mandatory categories. For any project listed in part 4410.4300 or 4410.4400, the governmental unit specified in those rules shall be the RGU unless the project will be carried out by a state agency, in which case that state agency shall be the RGU. For any project listed in both parts 4410.4300 and 4410.4400, the RGU shall be the unit specified in part 4410.4400. For any project listed in two or more subparts of part 4410.4300 or two or more subparts of part 4410.4400, the RGU shall be determined as specified in subpart 5. Subp. 2 . RGU for discretionary EAW's. If a governmental unit orders an EAW pursuant to part 4410.1000, subpart 3, item A, that governmental unit shall be designated as the RGU. Subp. 3 . RGU for petition EAW's. If an EAW is ordered in response to a petition, the RGU that was designated by the EQB to act on the petition shall be responsible for the preparation of the EAW. The EQB chair or designee shall determine an RGU to act on the petition as follows: A. if a state agency proposes to carry out the project, it shall be the RGU; B. for any project of a type for which a mandatory category is listed in part 4410.4300, the RGU shall be the governmental unit specified by the mandatory category for projects of that type, unless the project will be carried out by a state agency; or C. for any project of a type for which there is no mandatory category listed in part 4410.4300 and which will not be carried out by a state agency, the RGU shall be selected in accordance with subpart 5. In applying items A, B, and C, the EQB chair or designee shall not designate as the RGU any governmental unit which has already made its final decisions to grant all permits or approvals required from it to construct the project. If as a result, the RGU cannot be designated under item A, B, or C, the RGU shall be designated pursuant to subpart 5, except that no completed data portions of an EAW shall be required for the determination. Subp. 4. RGU for EAW by order of EQB. If the EQB orders an EAW pursuant to part 4410.1000, subpart 3, item C, the EQB shall, at the same time, designate the RGU for that EAW. Subp. 5. RGU selection generally. For any project where the RGU is not listed in part 4410.4300 or 4410.4400 or which falls into more than one category in part 4410.4300 or 4410.4400, or for which the RGU is in question, the RGU shall be determined as follows: lttp://www.revisor.leg.state.mn.us/arule/4410/0500.html 10/9/2007 Minnesota Rule 4410.0500 Page 2•of 2 1' A. When a single governmental unit proposes to carry out or has sole jurisdiction to approve a project, it shall be the RGU. B. When two or more governmental units propose to carry out or have jurisdiction to approve the project, the RGU shall be the governmental unit with the greatest responsibility for supervising or approving the project as a whole. Where it is not clear which governmental unit has the greatest responsibility for supervising or approving the project or where there is a dispute about which governmental unit has the greatest responsibility for supervising or approving the project, the governmental units shall either: (1) by agreement, designate which unit shall be the RGU within five days of receipt of the completed data portion of the EAW; or (2) submit the question to the EQB chairperson, who shall within five days of receipt of the completed data portions of the EAW designate the RGU based on a consideration of which governmental unit has the greatest responsibility for supervising or approving the project or has expertise that is relevant for the environmental review. Subp. 6. Exception. Notwithstanding subparts 1 to 5, the EQB may designate, within five days of receipt of the completed data portions of the EAW, a different RGU for the project if the EQB determines the designee has greater expertise in analyzing the potential impacts of the project. STAT AUTH: MS s 116D.04; 116D.045 HIST: 11 SR 714; 21 SR 1458 'urrent as of 08/21/07 ittp://www.revisor.leg.state.mn.us/arule/4410/0500.html 10/9/2007 Ht / L7 •) :1.-- 1 / 1 Jos / 0 r' e , ch, ii / z c ( ,-/ i„ , ` ,-/- _, c--i " ''''. i (,., r/Ni ./---0 ,- €. fok r J ( p , e11t�,, c1- y A t / t ti' e t rf r t) . --1 r r k) ,^,A 1 i'//' [ I 1-1 (? i e v;---- lit v r- .. Y bj J J ; (1, a. r (4._ 0 r. Ci 0 .h, Ci e_ 0-)/ r,b, L (-k) .4.".;- i^ ::/ r4. r, A , 1 r,,-, ci r7 , ,� y;1, C l) il 'vs.,' -S S / 0 f-" ( __ . I t) A /i, Z.i ,v-ir /i 0)0 t›,/,/ , 16 (A in ( ( I t O f/� IG' ef, t 2) A y✓ ,her L-✓ j jee (e. e?s e __ do ('-- 64 t rl evil (6) rp, 1-rot, g t / vz l Si -tz) • ').5 b r/r ti P '' ' . I A (iti -1; - I'll 14D 4 C.5- i 6 . t ( 5--)• -/' AO 1 _ ,I- j A4 J 1, --,. / i Oj < ( - i_ri -( V- /ip 1- i / 2 (-) cl d 6 .7 '''/--) i - d 0 t's., Ck tAic, p\-/- 1 f_:; , , i / c 0 ir)--. i-fre/Cis- c Ili? _ 1Ni 1 I ft ofe. ` .1z . 6 .%,ex 11 ) \‘C) ()1 Y-A e, liti/ He ir) i6)/- 41 e (/-1-i/(/' Al e._-;;A a/ or,. (/)(,-t , CI r i I i e r S 0 1-)t9 f Or-6 .11?i) I) RECEIVED PA 4 LI- ' 2. _ -,-),-? ,, r_ ( /, ,_.,, kj ,, 0,7 092•00 . t=> C• (/v) CITY OF SCANDIA F„t I CE,i'v En SE41 September 6, 2007 Scandia City Council Scandia Planning Commission 14727 209th St. N. Scandia, Minnesota 55073 Re: 1) Recommended changes to Scandia Mining Ordinance 2) EAW RGU referral to DNR Dear Council and Planning Commission, 1) Mining Ordinance After reviewing the latest draft of the mining ordinance I believe the ordinance has developed into a good regulatory tool for the City to protect the public and Citizens of Scandia. Its my understanding that the final ordinance has not been approved and if so then I am recommending one additional change that has been discussed and supported in previous meetings. The recommendation would be to have an applicant provide a list of all violations charged against the applicant for the previous year from Federal State, County and City jurisdictions at the time that a renewal of a permit is filed with the City. I would renew the request for this to be included in the ordinance. This type of information has been a common item requested by the Washington County Board of Commissioners. The reason being, that various issues were raised during the public hearing for the 5-year renewal of Tiller's mining permit. The Board sought to confirm whether the concerns raised by Citizens at the public hearing were documented with police or other reported violations. Confirmation of repeated violations such as operating before and after hours was needed to support an action by the County Board to impose some remedy. Absent any confirming documentation of violations the Board could only consider a Citizen's complaint as heresay and would not act on the Citizen complaint. I would also note that Chris Ness supported this change at an earlier meeting regarding the mining ordinance. Including this change in the ordinance would not place an unreasonable burden on an applicant and would also enhance the oversight capabilities of the City Council. 2) EAW RGU referral to DNR After the Scandia City mining ordinance is approved the various mining operators will have to file their application for a permit to operate. The proposed mining ordinance includes a requirement that proposed mining into the ground water would require environmental review or an EAW. Also, according to the mining ordinance, the City of Scandia would be the designated Responsible Governmental Unit (RGU). An RGU conducts the envirnmental review in accordance with the State's Environmental Quality Board (EQB) rules, The EQB rules allow for the designation of a different RGU if the EQB determines that the designated RGU "has greater expertise in analyzing the potential impacts of the project." I've included text of Minn, Rule 4410.0500 that explains this process including specifically Subp. 6. I believe the limited expertise by the City Council in matters requiring environmental review supports the designation of the DNR as the RGU. This is not an uncommon occurrence, A recent EAW review was conducted by the DNR regarding a proposed mining proposal to excavate below the ground water in Beltrami County near Bemidji. The County in this instance would have been the normally designated RGU but this role was handled by the DNR instead. The DNR clearly has the expertise and resources to conduct an EAW and provide a thorough envirnomental review of a proposal that would impact the ground water in Scandia. Looking ahead, the next step in the City's regulatory mining oversight obligations the City will be addressing applications for mining permits which in the case of Tiller will require an EAW if it proposes to excavate into the ground water. The City should begin to consider how it wants to proceed in this event. A discussion of how the the City addresses this next step could be considered at a future planning or City council meeting. If you would like further information on this topic I would be happy to respond to any questions at such time that the Council or Planning Commission deems appropriate. Thank you for your consideration of these matters. John Lindell end News Releases: Minnesota DNR Page 1 of 2 // n1 , .,..._ k M.- h '-'% �, Enter Keywords search �. ,: ', DEPARTMENT OF __,. / 1_/__)1 A-Z List I Site Map I Contact the DNR I What's New? I Newsroom I Events & Seasons > MN DNR Home>News> News Releases LUNTEER t= CO 1 i Wilton gravel site to proceed with RELATED RAGES: modifications (2007-04-24) News A company proposing to expand a gravel site in Wilton, Minn., News releases six miles northeast of Bemidji, may now seek local permits and approvals after modifying the project to address environmental RadioBite concerns. Public service As the responsible government unit for the project, the announcements Minnesota Department of Natural Resources (DNR)recently concluded that modifications addressed environmental concerns Current Topics and a lengthy Environmental Impact Statement would not be required for the project to proceed. Cybernews Service "The project as now proposed does not have potential for significant environmental effects," said Matt Langan, DNR DNR now offers news environmental planner who is coordinating the project. releases via RSS. Find out ' "Modifications to the proposals have addressed concerns more about RSS and how to expressed by the community during the 30-day comment period subscribe. on the Environmental Assessment Worksheet." Northstar Materials Inc., which proposed the project, agreed to reduce the area and depth of gravel mining. The project will no longer include mining operations below the water table. In addition, a 200 to 300-foot deep vegetative buffer between County Road 14 and•the site has been incorporated to reduce visual and noise effects. The modified plan also requires the area be reclaimed and reforested following mining operations. Issuing this record of decision concludes the state environmental review process for this project according to the Minnesota Environmental Quality Board rules. A copy of the record of decision will be mailed to all people who received a copy of the EAW and who submitted comments on the Environmental Assessment Worksheet. The record of decision is also posted on the DNR's Web site at www.dnr.state.mn.us. (Click on "Public Input", then select "Wilton Gravel Site" from the scroll-down list under "Environmental Review"). http://www.dnr.state.mn.us/news/releases/index.html?id=1177441595 4/27/2007 </...) ��oFMNNFS Minnesota Department of Natural Resources c /t i "i 9 0 500 Lafayette Road N St. Paul, Minnesota 55155-40__ U p. �cooJ 11 F OF NATUF P�' Date: April 20, 2007 To: Parties on the EAW Distribution List Other Interested Persons r From: Matthew A.Langan IA/ Phone: 651-259-5115 EAW Project Manager Division of Ecological Services Subject: Wilton Gravel Site Project• Record of Decision on Environmental Assessment Worksheet The Minnesota Department of Natural Resources (MDNR), as the Responsible Governmental Unit for environmental review of the Wilton Gravel Site Project in the City of Wilton and Grant Valley Township,in Beltrami County,has issued a Record of Decision regarding the Need for an Environmental Impact Statement for the project. The MDNR has concluded that an Environmental Impact Statement is not required because the project does not have the potential for significant environmental effects. The justification for this determination is contained in the Record of Decision. The Record of Decision also contains the Department's responses to all substantive written comments received on the Environmental Assessment Worksheet(EAW)during the 30-day review and comment period. The MDNR issued a decision postponing this Record of Decision to gather additional project information. To address concerns raised during the EAW comment period, the project proposer modified the project by reducing the area and depth of gravel mining. The project, as modified, will no longer include mining operations below the water table. Rather the project will involve gravel mining to a depth equivalent to three feet above the water table. The project will also incorporate a 200 to 300-foot deep vegetative buffer between County Road 14 and project operations to reduce visual and noise effects of the project. The modified plan requires that the area be reclaimed and reforested following mining operations. A description of project modifications is contained within the Record of Decision Issuing this Record of Decision concludes the State environmental review process for this project according to the Minnesota Environmental Quality Board rules, Minnesota Rules, part 4410.1000 to 4410.1700. This project can proceed to permitting and approvals. Attachment: April 19,2007 Record of Decision DNR Information: 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929 `y Printed on Recycled Paper Containing a An Equal Opportunity Employer is Minimum of 10% Post-Consumer Waste STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES RECORD OF DECISION In the Matter of the Determination of Need for an Environmental FINDINGS OF FACT, Impact Statement for the Wilton CONCLUSIONS, AND ORDER Gravel Site Project, City of Wilton and Grant Valley Township, Beltrami FINDINGS OF FACT 1. Northstar Materials, Inc. proposes to expand its existing gravel mining operation, both horizontally and vertically, on 76 acres in the City of Wilton, Beltrami County, MN. The `i'-4 . f proposed gravel mining operation will be temporary and seasonal. Gravel mining operations would begin in March 2007. The operating life of the project would be approximately 16 years, depending on market demand. 2. The proposed project requires a mandatory Environmental Assessment Worksheet (EAW) be prepared,pursuant to Minnesota Rules Part 4410.4300, subpart 12B. 3. Beltrami County and the Minnesota Department of Natural Resources(DNR)agreed to seek a c ange in Responsible Governmental Unit (RGU) designation, as permitted under Minnesota Rules Part 4410.0500,subpart 6,which allows Minnesota Environmental Quality Board (EQB) to designate "a different RGU for [a] project if the EQB determines the designee has greater expertise in analyzing the potential impacts of the project." 4. The EQB reassigned the status and responsibilities of RGU for the proposed project from Beltrami County to the DNR December 16,2004. 5. The DNR prepared an EAW for the proposed Wilton Gravel Site project, pursuant to Minnesota Rules Part 4410.4300, Subpart 12B. 6. The EAW is incorporated by reference into this Record of Decision on the Determination of Need for an Environmental Impact Statement(EIS). 7. The EAW was filed with the Environmental Quality Board (EQB) and notice of its availability was published in the EQB Monitor on November 6,2006. A copy of the EAW was sent to all persons on the EQB Distribution List and to those persons requesting a copy. A press release announcing the availability of the EAW was sent to newspapers,and radio 1 and television stations, statewide. The EAW was also made available to the public via the DNR's website. 8. The 30-day EAW public review and comment period began November 6, 2006 and ended December 6,2006 pursuant to Minnesota Rules part 4410.1600. 9. During the 30-day public review and comment period,the DNR received 34 comment letters containing written comments. Comments were received from the following parties: a. James R. Jarmuskewicz b. Gerald and Shirlee Maertens • c. Wagner G. and Alice V. Collins d. Lyle W. Olson e. James R. Helzer, Beltrami County Commissioner,District 3 f. Gerald & Shirlee Maertens, Issues Coordinator, Mississippi Headwaters Audubon Society g. Barry Lyons,Mississippi Headwaters Audubon Society h. Gerald Wambach i. P. Leyendacher j. Evan B. Hazard k. Jessica Ebertz 1. Kathy Guess m. Todd Haugen n. Thomas Anderson o. Louane Beyer, Clerk, City of Wilton p. No name given q. T. Brevig r. Carol Nelson s. Sarah Stoffel t. S.Basgaard u. C. Fjerstad v. M.Nisius w. M. Hope x. Denise Anderson y. Rob Sycks z. Paul Maatz aa. Brian Miller bb. Charles G. Parson cc. Tom Anderson dd. John Fylpaa ee. William J.Patnaude, Director, Beltrami County Environmental Services ff. Danae Lund gg. George-Ann Maxson hh. Bob Mansson 2 r ' 10. After the conclusion of the EAW public review and comment period,DNR received written comment letters from Mr.Chris Parthun,Beltrami Soil and Water Conservation District and Dennis Gimmestad, State Historic Preservation Office. Comments received after the conclusion of the public review and comment period do not require responses. These comments will be provided to the project proposer and permitting entities or authorities for their consideration in deciding whether to permit and implement the project. 11. The written comment received during the public comment and review period have been categorized into the following issue areas: a. Project Description b. Project Magnitude c. Permits and Approvals Required d. Land Use e. Fish, Wildlife, and Ecologically Sensitive Resources f. Physical Impacts on Water Resources g. Water Use h. Water-related Land Use Management District i. Erosion and Sedimentation j. Water Quality: Surface Water Runoff k. Geologic Hazards and Soil Conditions 1. Traffic m. Stationary Source Air Emissions n. Odors,Noise and Dust o. Nearby Resources p. Compatibility with Plans and Land Use Regulations q. Other General Comments 12. Following initial review of public comments,the project proposer has modified the proposed project by reducing the area and depth of gravel mining(See attached Revised Figures for Current and Proposed Topography). To address public concerns about mining activities into the water table,the proposed project will now only mine to an elevation equivalent to 3 feet above the water table in Areas A and B. It is anticipated that most gravel has been already mined in Area B to this elevation,and this area will now primarily be used for processing and stockpiling. The following is a description of the modified project and a proposed mining and reclamation plan for 2007-2009: a. Extraction and processing of materials is tentatively scheduled to begin on or about August 1, 2007, as determined by permitting through local government units. Though total overall mining operations are expected to be ongoing for several years into the future, it is difficult for personnel to make specific determinations as to volumes and timetables in excess of three years. However,volumes have remained fairly consistent over the past 10 years of operations and there is currently no indication that market demand would vary significantly. As with any mining plan,Northstar Materials reserves the right to make adjustments accordingly in conjunction with market demands for products. 3 b. Intentions are for operations to begin in the northwest corner of Area A, initially clearing and grubbing approximately 5 acres, plus or minus, to facilitate mining. Surface strippings will be stockpiled in the form of berms extending in a west to east line along the north boundary of Area A. The berms will consist of excess surface strippings for which the intention is to utilize such strippings for future reclamation purposes. Mining will remain a minimum 3' above the water table throughout Area A. Mining and restoration will progress east toward the most eastern limits of Area A, and then move south to the access road as identified on the site plan. Berms will surround the site along the northern and eastern limits of the operation. c. In the southern-most portion of Area A, adjustments to operational limits have been made to better reflect the requirement of the Beltrami County Shoreland Ordinance. The limits of mining have been reduced because current shoreland regulations require a 1000' setback from the wetland immediately south of Area A. Mining will remain outsiT" fhis T 0 0 setback. Previous site maps that were submitted had shown this area as being included in the total project area. In the new revised site map this area is no longer included within the total project site area. The total acreage that comprised this area is estimated to be 54 acres. The current lease with the DNR does include areas that are un-mineable due to the shoreland ordinance. Changes to the current lease to remove these areas will be addressed with the DNR after the environmental review process is complete. Upon conclusion of environmental review, DNR will reduce the existing surface lease to exclude the shoreline restriction areas. DNR will also limit the surface lease to the proposed amended project area and the area currently active (Areas A and B as described in Finding 12). d. The modified project now includes a 12-acre buffer strip between County Highway 14 and the gravel mining operation. The buffer will be composed of the existing standing timber and vegetation. The objective of setting aside this 200 to 300-foot deep buffer strip is to reduce visual and noise effects of the proposed operation from the County Road, the County Park, and Grant Lake. e. In Area B, current plans are to utilize segments of this area for stockpiling purposes in addition to conducting selective product processing utilizing a wash plant. Initial assessments indicate that extractable materials exist for future processing within Area B however none will be conducted until such time that Northstar Materials can make a more accurate determination on the quantity and quality of available materials that exists at elevations at a minimum of 3' or more above the water table. In addition to this assessment a formal agreement regarding royalty entitlement of materials will need to be addressed between Northstar Materials, DNR and the private party claiming ownership. Until such time that this assessment of Area B can be made no further reclamation plans are anticipated for this area other than specified within the plan and on the site maps. 4 f. It is anticipated that approximately 125,000 cubic yards (cy)per year of natural aggregate materials will be processed through crushing, screening and stockpiling procedures. Of this 125,000, it is expected that approximately 85,000 cy will be removed from the site in 2007. It is projected that similar quantities will be processed and removed for years 2008, and 2009 each. Area A is estimated to have a total of 1,517,143 cy of material available for mining, of which approximately 1,031,657 would be hauled from the site. Based on this information, the duration of both mining and hauling in Section A would be approximately 12 years,with trucking from the site remaining unchanged from current practices(total daily averages est. at 29 trucks per day). g. Northstar Materials proposes to begin reclamation of select target areas as shown on the mining plan map. Within these areas,Northstar Materials proposes to conduct reclamation that is acceptable to DNR Personnel as per the terms and conditions set forth within the current lease agreement which,at the determination of the DNR, is to include the reforestation (seedling tree planting) of these areas. h. The proposed area for mining and reclamation, following project modification, is proposed to be 108 acres. This figure includes the 68 acres in Area A and B, the 12- acre buffer zone, the 8 acres of reclamation planned for 2007, and area for the remaining project components such as BMP devices,the access road and the water impoundment in the northeast area of the project site. i. Northstar Materials will monitor and provide updated information regarding mining operations annually. These plans and updates will be subject to change in order to meet market demands. 13. The written comments received are listed below, as compiled and summarized from the comment letters. Where multiple comments on one specific issue were received, those comments are combined in a summary form that represents the essence of the comment. The DNR response follows each comment. a. PROJECT DESCRIPTION Comment a-1: The City of Wilton has Zoning Ordinances No.24 in place since 1993 that addresses requirements for projects that involve land alteration and excavation of mineral material, specifically 100 cubic yards of earth movement, alteration of more than I foot from the natural contour or the cutting or killing more than 10%of significant trees over a 5 year period. In short, the use of the land more than stated above requires an EIS. Response a-1: The EQB sets the requirements and thresholds for EAWs and EISs. According to EQB rules, an EAW determines if an EIS is required, unless the project meets the thresholds for a mandatory EIS. This project does not meet the requirements of 5 a mandatory EIS. The first permit granted by the City of Wilton for the Wilton site had an EAW completed, and a negative declaration was made for an EIS. This ordinance is dated May 11, 1992, which was prior to the completion of the first EAW on May 25, 1993. Therefore,the procedure followed for the first EAW and granting of the CUP were followed correctly. This proposed project is following the same procedure. Comment a-2: (Future stages) We are led to believe that there are no other projects, stages, or components related to this gravel mining proposal. This proposal is phase II which came after phase 1 is almost completed. Phase III for all or part of the remaining 82+ acres under lease will surely come just before phase II is completed. Totaling these acres up the total project is "approximately" 158 acres under lease. Could it actually be 160 acres? Response a-2: The Beltrami County Shoreland Ordinance, as amended February 7, 2006, lists gravel mining as an extractive use, and that extractive uses are non-permitted uses within 1,000 feet of wetlands classified as "special protection" or"sensitive areas." Wetland 4-218P (to the west of the project area) is classified as a special protection water, and 4-203P (to the south) is classified as a sensitive area wetland. New gravel mining operations will not encroach within 1,000 feet of these two water bodies. The gravel mining plan, described in Finding 12, shows the extent of mining in the area. Further,the area will be reclaimed following mining activities as described in Finding 12. Finally, DNR will amend the lease to include only the"mining area" described in Finding 12. Upon conclusion of environmental review, DNR will reduce the existing surface lease to exclude the shoreline restriction areas. DNR will also limit the surface lease to the proposed amended project area and the area currently active (Areas A and B as described in Finding 12). The proposed area for mining and reclamation, following project modification, is proposed to be 108 acres. This figure includes the 68 acres in Area A and B, the 12-acre buffer zone,the 8 acres of reclamation planned for 2007, and area for the remaining project components such as BMP devices,the access road and the water impoundment in the northeast area of the project site. Comment a-3: The agreement between the DNR and company was contrary to the standards accepted by the City of Wilton Council who enacted Zoning Ordinance No. 24 Policies, Regulations and Procedures for Article IV Section 5, specifically V Conditions. Response a-3: This ordinance is dated May 11, 1992,which was prior to the completion of the first EAW on May 25, 1993. Therefore,the procedure for the first EAW and granting of the CUP were followed correctly. This proposed project is following the same procedure. The lease agreement between the company and the DNR states"the LESSEE shall in all respects conform LESSEE's use of the Premises to the law, ordinances, rules, regulations, standards, and orders of all units of government having authority regarding the leased land." 6 Comment a-4: We feel the full restoration plan should have been provided in the EAW packet. Also contained in the restoration plan, there should have been the description of the type of vegetation that was going to be used for the restoration. Response a-4: Terms of the lease state that the"LESSEE shall complete and submit the Mining and Reclamation Plan to the [DNR] Area Forestry Supervisor at Bemidji within 60 days of the conclusion of environmental review." The type of seed used will be determined by the DNR as a part of the DNR-approved Mining and Reclamation Plan. Tree seedling planting will be a component of the restoration plan. The reclamation plan will call for the area to be reestablished as a mixed native pine plant community. Comment a-5: The earlier project allowed the lessee to mine to an elevation of 1380 feet above sea level and that was over a period of 17 years. Now the lessee is asking for an increase to be able to go below the ordinary high water mark and mine an additional 25 feet. Why was the lessee not allowed to do that back at the time the lease was granted for the original site B? Response a-5: In the existing pit(Area B),the gravel is owned in the outstanding hills and ridges by a private party. The state asserts ownership of the gravel within the outstanding hills and ridges to an elevation of 1380 feet above mean sea level (msl). The ownership of the gravel below 1380 msl is an unresolved matter. For this reason,the DNR surface lease in Area B does not allow mining below 1380. In addition,the previous EAW only considered a dry mining scenario above the groundwater. The EAW concluded that if a future mining scenario contemplated mining into the groundwater,a new EAW must be completed. The modified project, as described in Finding 12,no longer proposes to mine into the groundwater in Area B. Comment a-6: Several commenters challenged the use of the term "temporary"for a 16 year gravel mining operation. Response a-6: The term"temporary"refers to the fact that operations are not conducted year round, or permanently stationed at this location. Mining and reclamation operations will be conducted on the site for a period of 12 years,as described in Finding 12. Comment a-7: Gravel pits in this region are notorious sources for the spread of spotted knapweed, a noxious weed that is rapidly displacing grasses along roadsides and in pastures. The EAW does not mention any plans to prevent the spread of spotted knapweed or to ensure that the revegetation is a long-term success. Response a-7: Control of invasive species is not specifically listed as an information item in EAW forms. However,the DNR Mining and Reclamation Plan will address methods for reducing the potential for colonization of the area by noxious weeds. b. PROJECT MAGNITUDE Comment b-l: Although the project magnitude is 76 acres, this document further states that there remains "approximately 82 acres" under lease from the DNR. This remaining 82 acres is available for future mining for a total of"approximately" 158 acres. What is the actual acreage? Minnesota Rules 4410.4400, subpart 9 indicates that 160 acres and mining to a mean depth of 10 feet triggers a mandatory EIS. How close can we get yet keep from having to prepare a mandatory EIS? Response b-l: The Beltrami County Shoreland Ordinance, as amended February 7, 2006, lists gravel mining as an extractive use, and that extractive uses are non-permitted uses within 1,000 feet of wetlands classified as "special protection"or"sensitive areas." Wetland 4-218P (to the west of the project area) is classified as a special protection water, and 4-203P (to the south) is classified as a sensitive area wetland. New gravel mining operations will not encroach within 1,000 feet of these two water bodies. The newly adopted shoreland ordinance therefore reduces the mining area to less than the area described by the lease. The gravel mining plan, described in Finding 12, shows the extent of future mining in the area. This area includes less than 34 acres in Area B, and 34 acres (17 acres in Phase 1 and 17 acres in Phase 2) in Area A. Further,the area will be reclaimed following mining activities as described in Finding 12. Finally, DNR will amend the gravel lease to include only the"mining area" described in Finding 12. Upon conclusion of environmental review, DNR will reduce the existing surface lease to exclude the shoreline restriction areas. DNR will also limit the surface lease to the proposed amended project area and the area currently active (Areas A and B as described in Finding 12). Comment b-2: While the current request is to expand the current mining operation to 76 acres, an additional 82 acres are also under lease from the DNR. If this proposal goes through, what is to prevent the future expansion of this site? Response b-2: See response b-1. Comment b-3: The responsible action would be to allow only a few feet of gravel extraction. Response b-3: Comment noted. Mining and reclamation will occur as described in Finding 12. c. PERMITS AND APPROVALS REQUIRED Comment c-l: This section shows that DNR has already issued a land lease. Section 7 above also indicates a DNR lease. In addition it mentions that the lease does not allow mining deeper than 1380 elevation. To mine below this elevation wouldn't the DNR have to amend the Area B lease? Or is this covered in the City of Wilton Conditional use 8 permit, which is also shown as already being issued. Doesn't the permit issuing occur after the review, if and when the green light is given? Whatever the case, it appears that some additional approval needs to be obtained for further gravel removal from Area B and the new shoreland regulations should prevent any further mining within 1000 of 218P. Response c-1: The lease over the existing mine area(Area B) is a surface lease, not a gravel lease, because the DNR does not own the gravel and therefore does not receive a royalty for mined gravel. In this area,the state asserts ownership at an elevation of 1380 msl and that is the explanation for prohibiting mining below 1380 msl. The new lease, however, covers an area(Area A) where the state owns the gravel. This lease is a gravel lease that provides for a royalty on the amount of gravel removed. To clarify the status of Conditional Use Permits, the following should be added to the list of Permits and Approvals Required: Unit of government Type of application Status City of Wilton Conditional Use Permit Pending EAW (Area A and Amendment Area B) Beltrami County Shoreland Management Permit/CUP Pending Comment c-2: Since this project is, in part, outside of the city limits of Wilton, and is within the Beltrami County Shoreland Zone for Grant Lake, a permit from the county is also required. Response c-2: Comment noted. See Permits and Approvals Required clarification in Response c-1. Comment c-3: Minnesota law also requires environmental review to be completed prior to the issuing of any permits. Clearly, the project as proposed is not the same as the project previously leased and/or permitted by local and state governmental agencies. Is the EAW correct and these approvals have been given. Response c-3: Permits do exist and are current for the existing mined area(Area B). Changes in elevation and newly mined acreage are all a part of this EAW. All permits listed as"Issued"have been issued and are current. Comment c-4: Does the Wetland Conservation Act apply to this project? Response c-4: The Wetland Conservation Act applies to all wetlands. As discussed as a part of the EAW, no mining, filling or other alterations will take place in any of the area wetlands. Best management practices, reviewed by Beltrami County, include the construction of a berm between the mining area and the wetlands (which will be stabilized with vegetation), and the installation of silt fence between to bottom side of the berm and the wetlands. Phased restoration will help to limit the operation's exposure to the area. 9 Comment c-5: The City of Wilton requests a written plan from the DNR on what the long term useage is for the area that is being deforested, gravel extraction completed and the pits of water that are left. Response c-5: As noted in the EAW, a DNR-approved mining and reclamation plan must be completed before any mining occurs in the area, as a condition of the gravel lease. The DNR and project proposer will work with the City of Wilton and other local governments while completing this plan. Comment c-6: Beltrami County and the City of Wilton have a Joint Power agreement where Beltrami County administers and enforces the shore land program on behalf of the City of Wilton. Should there be any proposed work done within the 1,000 foot jurisdiction of the two public waters, 4-218 and 4-203, the current Shoreland Management Ordinance has this listed as a non permitted use. Should it be outside of the shoreland area, then the permitting would go through the City of Wilton. Should there be any work that is conducted within 1,000 feet of 4-217, Grant Lake, prior to any work commencing, a Conditional Use Permit would have to be issued by Beltrami County Planning Commission. Response c-6: Comment noted. These permits are listed in the EAW at Item 8: Permits and Approvals Required and in Response C-1. d. LAND USE Comment d-1: How is it that gravel mining is compatible with adjacent and nearby land uses? Does the earlier lease to mine gravel as one would say "get ones foot in the door" make this expansion now compatible? Is the area not zoned Conservation/Environmental? If this was private land rather than state land, would the DNR in their comments remind the landowner that the land is zoned Conservation/Environmental? Response d-1: Past practices of both logging and mining are considered agricultural uses consistent with adjacent and nearby land uses. Gravel excavation, processing, loading and hauling are Conditional Uses in the Conservation/Environmental District according to the City of Wilton, Zoning Ordinance #24, adopted May 11, 1992. Aggregate is a natural resource that must be considered. The project area is located near fast developing areas of Bemidji where aggregate products are needed for infrastructure as the population grows and as the urban area expands. There is also a growing demand to maintain and upgrade the rural road system. At the same time, aggregate product specifications are increasing to improve product quality. An adequate local supply of aggregate is often a long-term goal for local governments, since trucking costs are very expensive. Sand and gravel deposits are the main source of aggregate in the region. When local supplies are inadequate or must be hauled long 10 distances,taxpayers are at increased risk of paying higher costs. Taxpayers purchase roughly half of the aggregate consumption on a statewide basis. The DNR will implement and monitor various environmental safeguards through the mining and reclamation plan approval process. Comment d-2: The EAW states that the proposed project has no known conflict with environmental matters. How does the DNR support this claim? Response d-2: Both logging and mining are considered agricultural uses which is consistent with adjacent and nearby land uses. Gravel excavation, processing, loading and hauling are Conditional Uses in the Conservation/Environmental District according to the City of Wilton,Zoning Ordinance#24, adopted May 11, 1992. Comment d-3: Wilton Hill is currently used by cross-country skiers, hikers, and has been used for many years as a sliding site for sleds of various sorts. Response d-3: Wilton Hill has not been designated a park/recreational area. The hill was once used for a fire tower that has since been dismantled. It has not been actively used by cross-country skiers for quite some time since the hill has overgrown with trees. There is also a"No Trespassing" sign posted at the site. There was a history of recreational use on Wilton Hill, but the vegetation indicates minimal evidence of any use for the past several years. The only signs of recent recreation use is from unauthorized ATV use. e. FISH, WILDLIFE AND ECOLOGICALLY SENSITIVE RESOURCES Comment e-1: Concern about the loss of natural habitat. Response e-1: Comment noted. The project will result in the loss of 34 acres of forest habitat. As is noted in EAW Item 11, much of the forested habitat is mature, and will not return to this same condition for a period of 75 to 85 years. Comment e-2: Potential loss to wildlife and birds in the area will be difficult to assess as it is now mostly uninhabited by humans and in its natural state. Response e-2: It is assumed that wildlife and birds will not inhabit the project area once operation beings, but will slowly return after reclamation has been completed. This includes the wooded area of the proposed project. Comment e-3: The pileated woodpecker is not mentioned. Response e-3: DNR records do not indicate occurrences of the pileated woodpecker in the project area, although the area is within the habitat type and range of the pileated woodpecker. 11 Comment e-4: When County Road 14 was built, the otters in the area disappeared into the area that now is being proposed to be desecrated. Response e-4: Comment noted. No impacts are anticipated to the wetlands surrounding the project area. The project will generate noise, and may impact species that occupy surrounding habitat. Comment e-5: There is an active eagle's nest on my Grant Lake property. A pair of eagles has used this nest and has successfully raised young every year for the past eight years. From the map, the nest appears to be within a quarter mile of the project area. Are there other "ecologically sensitive"resources in the area that have also been missed? Response e-5: In response to questions submitted during the comment period, DNR Nongame Program staff investigated the report of an active eagle nest located on the peninsula of Grant Lake. The reported nest was located on Grant Lake and has been active for several years. At the time that the EAW was completed, the DNR did not note a nesting pair in the text of the document, because we were not aware of the presence of a pair in the area. The Nongame Program does survey Bald Eagles statewide, and the last survey was completed in 2005. In that survey, DNR used two methodologies; one involved flying over known and reported eagle nests as had been done since the mid 1980's. This survey method is limited in that there undiscovered nests which do not get monitored,resulting in a"low" estimate. For the first time in 2005, DNR also did a random plot estimate, and this allowed us to estimate the number of undetected nests in the state. The population estimate using the second methodology resulted in a count of over 1200 nesting pairs in the state. All eagle nest locations are entered into the Natural Heritage Database. The DNR, in coordination with the U.S. Fish and Wildlife Service, has developed a"Bald Eagle Environmental Fact Sheet Series on Endangered,Threatened and Special Concern Species." Currently the species is listed as Federally threatened, and State Special Concern. This summer it will be proposed for de-listing federally, and is currently being proposed for de-listing also on the state list through the list revision process which is on- going. Until these changes occur,we still make recommendations based on the Fact Sheets. We recommend circular buffer zones around active nests, based on distance from the nest. The primary zone, where recommendations are most restrictive exists to 330' from the nest. The secondary zone extends to 660', and the tertiary zone extends generally to 1/4 mile. Recommendations within these zones are based on proposed activity type, as well as time period during the calendar year. Eagles are more prone to abandon their nest due to human activity near the nest site during the "critical period"which includes courtship, egg-laying and incubation. From the nest, the tertiary zone extends out to the Highway, but the proposed Wilton Gravel Site project area is outside of the '/4 mile tertiary buffer zone of this eagle nest. Therefore, the recommendations listed in the Fact Sheet would not apply. Further, DNR staff have concluded that the proposed mining 12 activities will not impact the Bald Eagle pair nesting on Grant Lake. As of 2007, Beltrami County has not been surveyed by the County Biological Survey. The DNR is willing to conduct a survey of plants and animals on the proposed site, if warranted. f. PHYSICAL IMPACTS ON WATER RESOURCES Comment f-1: Although the EAW is checked as not having an impact on the water resources, other water experts seem to differ. As is mentioned, the gravel mining site is completely surrounded by pub?waters,protected wetlands, and Grant Lake. All of these water bodies have water elevations 1370 to 1375 except Grant Lake, which is 1363, and outlets into Grant Creek. Ground water is at about 1370. What assurances do we have that mining into the ground water will not lower the ground water? If the ground water remains somewhat constant, what are our assurances that 218P and 542W will not be lowered to ground water elevation? If Wilton Hill is reduced 142 vertical feet and now only 8 feet above Grant Lake, what assurances to we have the seepage into Grant Lake will not increase immensely? Will this not lower the ground water, 218P, 203P, 542W and the other wetland? If more water goes into Grant Lake and out to the Mississippi what will be the overall impact to the area? Obviously there are more questions than good answers and further study on surface water impacts and water movements in the area are needed. Since when does monitoring surface waters and wells become a substitute for good science? Response f-1: Monitoring surface waters and wells is a commonly used practice at many mining operations throughout the country that has proven effective in the observation of ground water levels. The DNR and the company will work closely to ensure that no significant change in water elevation is experienced. The company will apply best management practices, which include berming the entire operation so that storm water drains vertically into the site. This includes stormwater draining from Wilton Hill. Operations are not seen to increase the water drainage into Grant Lake or the Mississippi. The loss of Wilton Hill as a windbreak and restoring vegetation at an elevation where the root zone is closer to the water table could result in increased evapotransporation. The vegetative buffer zone between the project and Grant Lake will provide a partial windbreak and shade to Grant Lake. Precipitation is the greatest determining factor of surface water levels, and effects on Grant Lake as a result of the removal of Wilton Hill are expected to be minor. The proposed project, as described in Finding 12,will not mine into the groundwater table. Comment f-2: The current plan has the potential to change the water levels in ways that could have multiple ill effects on our lake, our wells and our lakeshore. Response f-2: See Response f-1. 13 Comment f-3: The impact of this water use activity on the wells in Wilton is cause for careful consideration. Neither you nor I can say with any certainty what the effect will be but I am convinced that it would be best to opt on the side of safety and not permit this activity. Response f-3: See above. In the event that a neighboring well is in question,the Minnesota Department of Natural Resources Well Interference process, Minnesota Rule Part 6115.0730, will be followed to correct any impacts. See Response f-1. Comment f-4: How do we know that mining into the ground water will not lower the ground water level? Response f-4: Examination and study conducted of available hydrological and geological information by DNR staff indicates that the likelihood of lowering the ground water level as a result of this proposed mining operation is minimal. However, to monitor the mining activity and its possible effects on ground water, a monitoring program designed by the DNR and implemented by the company will be included as a part of the Mining and Reclamation Plan. See Response f-l. Comment f-5: How do we know what impact this mining will have on the wells of homes in the area? Response f-5: As stated above. Because no water will be drawn from this site (besides what has been done historically, which is reported annually to the DNR), there should be no impact to area wells. In the event that a neighboring well is in question,the Minnesota Department of Natural Resources Well Interference process, Minnesota Rule Part 6115.0730, will be followed to correct any impacts. See Response f-1. Comment f-6: If more water flows from into Grant Lake and out to the Mississippi River, what will be the overall impact to the area? Response f-6: The company will apply best management practices, which include berming the entire operation so that storm water drains vertically into the site. Storm water currently running off Wilton Hill will be contained on site. Operations will not increase the water drainage into Grant Lake or the Mississippi. Comment f-7: If Wilton Hill is cut down from 1321 vertical feet to 8 feet above Grant Lake, as is proposed, what assurance is there that the seepage into Grant Lake will not increase greatly? What impact will it have on the quality of water in Grant Lake? 14 Response f-7: The company will apply best management practices, which include berming the entire operation so that storm water drains vertically into the site. Storm water currently running off Wilton Hill will be contained on site. Operations will not increase the water drainage into Grant Lake or the Mississippi. Phase restoration will also help to minimize the exposure of the operation to the area. The loss of Wilton Hill as a windbreak and restoring vegetation at an elevation where the root zone is closer to the water table could result in increased evapotransporation. The vegetative buffer zone between the project and Grant Lake will provide a partial windbreak and shade to Grant Lake. Precipitation is the greatest determining factor of surface water levels, and effects on Grant Lake as a result of the removal of Wilton Hill are expected to be minor. Comment f-8: Mining of gravel near the lake is likely to increase pollution. Response f-8: The company has and will continue to meet all Minnesota Pollution Control Agency(MPCA)and U.S. Environmental Protection Agency(EPA)requirements in the protection of the environment, including the protection of air and water. Comment f-9: With the special protection for 218P how can the DNR issue a permit to Northstar to mine gravel 25 feet deeper within the 1000 foot prohibition? Response f-9: The project, as described in Finding 12,will not mine into the water table. Existing mining in Area B took place prior to the amendment of area water body classifications. In Area A,the company will not mine within 1000 feet of Basin 218P nor 203P. In Area B,no mining will be conducted any closer to 218P than was previously permitted. Comment f-10: The EAW states that "groundwater/surface water connections cannot be fully understood without additional research. " That "research"should be completed before any project is permitted. What will be the impact to Grant Lake? It is known that Grant Lake's water level is maintained by ground water from the Bagley/Bemidji Aquifer. The direction of ground water flow is generally to the east and to the Mississippi River. What is the impact of mining within the ground water? Will that have an effect on the amount or temperature of ground water entering Grant Lake? Will there be any adverse impacts on fishing and water quality? Response f-10: The proposed project, as described in Finding 12, will not mine into the water table. Comment f-11: The EAW does not mention any precedent or substantiation here that the water levels will remain constant. • Response f-11: The proposed project,as described in Finding 12,will not mine into the water table. 15 Comment f-12: If approval is given to the project, it will be too late to stop it and then monitoring is just a token. By taking down the Wilton Hill Area A to 1371 'and with Grant Lake at 1363 msl, the real possibility of seepage in the 8-foot difference could occur. This calls for an EIS to research these situations. Response f-12: See response f-4. Comment f-13: Typically, groundwater follows landform shapes; leading one to conclude that ground water within the hill contributes to the balance that maintains Grant Lake [water levels]. This will deprive the lake of groundwater. Response f-13: Examination and study conducted of available hydrological and geological information by DNR staff indicates that the likelihood of lowering the ground water level or effecting neighboring water bodies as a result of this proposed mining operation is minimal. Comment f-14: What if there is impact to the surrounding aquifer and also to surrounding private wells. What would the DNR's response be? Response f-14: See Response f-4. g. WATER USE Comment g-1: Concerned about possible impacts on local wells and do not agree with the suggestion that they need to monitor their wells monthly. Once the damage occurs it is too late. Response g-1: The proposed project,as described in Finding 12,will not mine into the water table. Comment g-2: What studies have been done to substantiate the assumption that the project's impact on groundwater is expected to be insignificant? Response g-2: See Response g-1. Comment g-3: The statement that the level of the City of Wilton wells should not be affected is not substantiated. Response g-3: See Response g-1. Comment g-4: The U.S. Geological Survey advised the City of Wilton that two effects to watch out for are sedimentation and silting. The problem lies in how to prove any problems. Even if the level remains constant and the earth restores itself how does the city deal with the two sedimentation and silting. The USGS can place pressure 16 transducers with continuous monitoring on the wells but there is a cost to that. Who would pay for that? Response g-4: Through the company's MPCA Storm water permit,the construction of berms,the establishment of vegetation and the use of silt fence will all control the removal and reduction of sedimentation and silting. The proposed project,as described in Finding 12,will not mine into the water table. There will be no sedimentation or silting issue for the City of Wilton to deal with. Any silt accumulated from washing operations has been and will continue to be recycled in the production process or used in the restoration process. Comment g-5: The City of Wilton has learned[the project]rests above a lobe of the Bemidji/Bagley Aquifer that isolates the area and puts immense pressure on whether there is sufficient data presented to assure access to good water. Response g-5: The proposed project,as described in Finding 12, no longer proposes to mine into the water table. Comment g-6: Why will the well in Area B be removed prior to deeper mining? Response g-6: The well may or may not be closed(closed is the correct technical term) as part of the restoration plan. In the event that it would be closed, it would be done according to Minnesota Rules. h. WATER-RELATED LAND USE MANAGEMENT DISTRICT Comment h-1: This section states that mining will occur within 500 to 1,000 feet of Grant Lake, a recreational lake, and that a "conditional" use permit needs to be obtained. Is this the same "conditional" use permit mentioned in Item 8 from the City of Wilton? Response h-1: The proposed project, as described in Finding 12,will involve mining within 500 to 1000 feet of Basin 217P, Grant Lake, which is listed as a Conditional Use in the Beltrami County Shoreland Ordinance. The project proposer will need to apply for a Conditional Use Permit(CUP)with Beltrami County. See Response c-1. Comment h-2: This section also states that public waters basin 218P is now classified as a special protection lake and that gravel mining is a non permitted use within 1,000 feet. It is understandable that under earlier regulations mining was permitted in Area B to elevation 1380 within the 1000 foot area, but how can DNR issue a new permit to go down 25 additional feet to 1355 within the newly protected area? It even appears that the west edge of Area A is also within 1000 feet of 218P. What kind of message does this send to those that prepared the Beltrami County water management and shoreland management plans? 17 Response h-2: The west edge of Area A is not within 1000 feet of 218P, but instead is about 1,500 feet away. The company will not mine within 1000 feet of Basin 218P in Area A, and no mining will be conducted any closer to 218P in Area B. No expanded mining is proposed in the existing mined area(Area B). The proposed project,as described in Finding 12, will involve mining within 500 to 1000 feet of Basin 217P, Grant Lake, which is listed as a Conditional Use in the Beltrami County Shoreland Ordinance. The project proposer will need to apply for a Conditional Use Permit(CUP) with Beltrami County. In addition to the County CUP, any gravel excavation, processing, loading and hauling are Conditional Uses in the Conservation/Environmental District according to the City of Wilton, Zoning Ordinance #24, adopted May 11, 1992. Therefore the project proper will need to apply for a Conditional Use Permit with the City of Wilton, as is noted in Response c-1. i. EROSION AND SEDIMENTATION Comment i-l: The City of Wilton strongly urges mitigation in the cubic yards to be mined. Response i-1: DNR is unsure of what this comment is intended to mean, however the reclamation plan includes site reclamation. Comment i-2: Who will monitor the berms and stormwater structures? Response i-2: The project proposer and,when necessary, MPCA inspectors as determined by the company's Storm Water permit. Stormwater treatment and nonpoint source runoff is the subject of the MPCA's NPDES permit. j. WATER QUALITY: SURFACE WATER RUNOFF Comment j-1: Beltrami County Environmental Services has concerns about the public water areas of 4-203 and 4-218 that are within the project area, and has concerns about how runoff will be addressed for those receiving basins. Response j-1: Through the company's MPCA Storm water permit, the construction of berms,the establishment of vegetation and the use of silt fence all control the removal and reduction of sedimentation, silting and water runoff. As indicated on the map, berms will be constructed, stabilized with vegetation and separated from the wetland with a silt fence, so that filtered water runs off the berms before reaching the wetlands. The only water that will run off the berms is snow and rainwater. Regulations established by the MPCA and followed by the company regarding runoff address how these receiving basins will be protected. 18 k. GEOLOGIC HAZARDS AND SOIL CONDITIONS Comment k-l: I am concerned about pollution in the form of oil, which may leak or spill. Response k-1: The proposed operation will not include the use of any hazardous chemicals, or the generation of wastes. One 500-gallon fuel tank is housed in a parts trailer and fueled by an independent fuel supplier,and only present when mining and/or washing operations are taking place. No oils or antifreezes will be stored on site. All fuel management will be conducted in compliance with MPCA and EPA regulations. To mitigate potential fuel spills,the company has a written Spill Procedure used in the event of a spill, which includes immediate control of the spilled material,containing the liquid and calling the appropriate company personnel to manage the cleanup. Comment k-2: Beltrami County Environmental Services feels the company's written spill procedure document should have been included as an appendix to the EAW. Response k-2: Comment noted. DNR will share this comment with the company so it can make its spill procedure document available to the County for review. Minnesota Rules do not require RGUs to attach procedural documents to an EAW, which is intended to be a brief document prepared in worksheet format. Instead, an EAW is required to list resource protection measures that have been incorporated into the project design, as has been done in EAW Item 20c. 1. TRAFFIC Comment 1-1: There is already a lot of truck traffic on the county road through Wilton. The surface already shows ruts due to heavy loads hauled over it. This road will not be able to stand up to the heavy pounding that it will be exposed to. Response 1-1: The road is reviewed regularly and maintained by Beltrami County. There will be no change in the amount of truck traffic through the City of Wilton, as the amount of material being hauled from the site will not change. It will not be exposed to a change in current use. All trucks will meet the posted weight limits, as determined by Beltrami County Highway Department. Comment 1-2: 1 am concerned about the damage to County State Aide Highway 14, with this increased heavy traffic. This is a 9-ton road. What is the weight of a fully loaded gravel truck? There is no explanation of where the money will come from to maintain and repair this road. Response 1-2: There will not be a change in the amount of material hauled from the site annually. It will change the amount of time the material will continue to be removed,but not the amount of material being removed annually. Therefore,the current amount of truck traffic will remain the same. All trucks will meet the posted weight limits,as determined by Beltrami County Highway Department. 19 Comment 1-3: The increase in heavy truck traffic through the City of Wilton is cause for great concern. The road has three 90-degree turns within a very short distance. The Rognlien Recreation Area generates considerable vehicle, bicycle and foot traffic on Beltrami County Road 14. This use is not compatible with the additional truck traffic. Children often walk or ride bicycles to the beach to swim. These safety issues need to be addressed. Response 1-3: The amount of material and trucks hauling through the City of Wilton will not change. Currently, approximately 70,000 cubic yards (cy) of material is hauled through Wilton annually. As a part of this proposed project, the number of years the material is hauled will increase, but the amount of material being removed or hauled annually will not change greatly (85,000cy). Therefore, the current amount of truck traffic will remain relatively the same. All trucks will meet the posted weight limits, as determined by Beltrami County Highway. "The same average daily counts, and potential peak hour traffic that is currently happening will continue to happen. Comment 1-4: The EAW has a figure of 24 loads for the estimated average daily traffic generated. The City of Wilton came up with a different number. With 2,317,143 cubic yards over the planned 16 year project/16 years/180 hauling days per year/16 cubic yards per load= 50 loads per day (each load would generate a trip entering and a trip leaving the gravel pit). Also it would be expected that for a large road project, these trips could be increased. Response 1-4: It is anticipated that approximately 125,000 cubic yards (cy) per year of natural aggregate materials will be processed through crushing, screening and stockpiling procedures. Of this 125,000, it is expected that approximately 85,000 cy will be removed from the site in 2007. It is projected that similar quantities will be processed and removed for years 2008, and 2009 each. Area A is estimated to have a total of 1,517,143 cy of material available for mining, of which approximately 1,031,657 would be hauled from the site. Based on this information,the duration of both mining and hauling in Section A would be approximately 12 years, with trucking from the site remaining unchanged from current practices (total daily averages estimated at 29 trucks per day). Because demand is not expected to change over the life of the site, amounts of material hauled from the site annually will remain similar to current practices. The project as described in Finding 12 would involve hauling an average 85,000cy of material per year. Currently, approximately 70,000 cubic yards of material is hauled north through the City of Wilton. In determining average traffic counts for the project through the City of Wilton, 70,000 cy hauled out over 180 working days (approx. 7 months) in trucks with 16.4 cy capacities, an average 24 trucks would continue hauling from the site each day through the City of Wilton. An additional 15,000 cubic yards are hauled S/SE out of the site into Bemidji, which at 180 working days, and truck capacities of 16.4 cy, would require an additional 5 trucks per day leaving the site. This pattern will not change as a result of this proposed project because the amount of material required from the site is not anticipated to fluctuate significantly over the next several years. 20 Comment 1-5: The City of Wilton has concerns for the corner of Dewey and Main. There are school buses that come through there twice a day and stop there and at Deep Woods Court. MnDOT was contacted and a yield sign was installed on the southbound traffic corridor. Response 1-5: There will be no change in traffic patterns as a result of this proposed operation. The operation and the truck traffic pattern will continue as it has since the gravel operation began in 1993. Comment 1-6: Beltrami County Highway Department's review of the average daily traffic from this project estimates that 34 loads per day would be required, instead of the 24 loads listed in the EAW. Response 1-6: See Response to 1-4. Comment 1-7: How will the traffic flow though Wilton, past the rural residential areas, and at the intersection of Highways 2 and 89, where fatal accidents have already occurred? Response 1-7: There will be no change in traffic patterns as a result of this proposed operation. The operation and the truck traffic pattern will continue as it has since the gravel operation began in 1993. No fatalities have occurred as a result of the hauling gravel from this site. Comment 1-8: The estimate of up to 120 truckloads per 10-hour day works out to 1 truck every five minutes past the residences of Wilton. Given the existing daily vehicle count of about 900 vehicles per day, it is apparent that the gravel hauling will significantly impact traffic along County Road 14. Response 1-8: This information is given in response to the specific question asked. This number is based on an instantaneous peak traffic rate, not a daily average. It is not a statement of how many trucks will come out of the site every hour. The way this number was determined was based on how many trucks the loader at the site could load in one hour at a wide-open pace. The loader is believed to be able to load about 12 trucks in an hour. This does not say that the loader would operate at this speed for 10 hours. In fact, it would not. The occurrence of this happening for a single hour, and then sporadically throughout the day (probably because of a high demand project) is possible,but the occurrences would be minimal. The current traffic pattern does not show this happening. m. STATIONARY SOURCE AIR EMISSIONS Comment m-1: Beltrami County Environmental Services Department feels there should have been a copy of the current permit with the Minnesota Pollution Control Agency attached as an appendix to the EAW. 21 Response m-1: Comment noted. DNR will share this comment with the company, which can make its current NPDES permit available to the County for review. Minnesota Rules do not require RGUs to attach permits to an EAW, which is intended to be a brief document prepared in worksheet format. Instead, an EAW is required to address known governmental approvals in the form provided on the worksheet. Theses approvals are listed in EAW Item 8 and in Finding c-1. n. ODORS,NOISE, AND DUST Comment n-1: If one is comparing this gravel mining with eternity, one might say this is temporary, but to say 16 years of noise, odor, and dust is temporary is absurd. To add to the insult is the statement that there are no other plans to mine gravel when it is also stated that Northstar leases additional acres. If we are alive and this present proposed activity is permitted, we fully expect to see another request to mine the remaining acres, otherwise why would Northstar lease the land? Cumulative effects? Response n-1: The term "temporary"refers to the fact that operations are not conducted year round, or permanently stationed at this location. Mining and reclamation operations will be conducted on the site for a period of 12 years, as described in Finding 12. Finding 12 also describes the proposed area of mining, and the intent of the DNR and project proposer to amend the lease to exclude all areas that list gravel mining as a non-permitted use by the Beltrami County Shoreland Ordinance. Comment n-2: The noise caused by a crusher working in the pit will create an extreme pounding noise all day for the residents. Response n-2: The same equipment used to process material beginning in 1993 will continue to be used as a part of the proposed operation. EPA noise standards will be met (as described earlier), and hours of operation established in a conditional use permit will mitigate noise generated as a result of this operation. Berms, stockpiles and vegetative screening will further help to reduce noise. Comment n-3: Our experience during the past summer with the trucks using that same route was very unpleasant due to the excessive fumes, extreme engine and shifting noise. Of course, the numbers were nothing like the proposed traffic will be. Response n-3: The numbers provided for traffic flow are a part of the "proposed" operation. The numbers are not proposed traffic changes, but actual, existing traffic usage. Comment n-4: The project will surely add dust to the air breathed by the people of Wilton, and the area,from the convoys of gravel trucks. Response n-4: There will be no change in the air quality as a result of this operation. The company is regulated by MPCA rules to contain and control fugitive dusts, and 22 crusher operations currently meet and will continue to meet air standard requirements. The annual amount of material being processed at this location will not change. It will come from the same or different locations within the leased area, but the annual time spent or amount processed or hauled will not change from the pattern that has been established over the past 14 years. Comment n-5: Nowhere in the EAW document does it address what noise levels will be in decibels. Response n-5: EPA noise standards for day and nighttime operations will be met. Daytime hours (7 a.m. to 10 p.m.): At a residential receiver, decibels cannot exceed 65 decibels more than 10% of the time for a one hour period,or exceed 60 decibels more than 50%of the time for a one hour period. During night time hours (10 p.m. to 7 a.m.) decibels can not exceed 55 decibels more than 10% of the time for a one hour period, or 50 decibels more than 50%of the time in a one hour period. Comment n-6: Beltrami County Environmental Service Department feels EPA noise standards for day and night time operations should have been included as an appendix to the EAW. Response n-6: Comment noted. See Response n-5. o. NEARBY RESOURCES Comment o-1: Designated parks, recreation areas or trails should have been checked "Yes. " Rognlien County Park is less than 2000 feet across Little Grant from Area A and fully visible. This park has picnic areas, a boat launching site, and swimming beach and receives considerable public use. Will the view from the park become an eyesore? Response o-1: Comment noted. Rognlien Memorial County Park is within the vicinity of the proposed project. Vegetative screening (by leaving standing trees between County Road 14 and the gravel mining operation) will be used to reduce visual and noise impacts of the operation. Comment o-2: Please note that mining the hill will leave residents who previously had a view of a wooded hillside looking at a gravel pit. Response o-2: Comment noted. Vegetative screening(by leaving standing trees between County Road 14 and the gravel mining operation)will be used to reduce visual impacts of the operation. Comment o-3: The Bemidji area has few enough hills already. For us, Wilton Hill is a landmark. Response o-3: Comment noted. 23 Comment o-4: The "Wilton Hill" is a rare and valuable public recreational resource. There is no other place in the Bemidji area for the public to hike up and view the entire countryside. For over fifty years, the hill has been a community gathering place and recreational site used for skiing, sledding, and picnicking. Unfortunately, unregulated off highway vehicle use and road building for geologic exploration drilling have adversely impacted the hill. These impacts can be repaired and the hill developed for sustainable public use. The hill should not be destroyed. There is no way to "mitigate" for the loss of the hill, a unique regional geographic and geologic resource. Response o-4: Comment noted. There are numerous other hills in the area directly around Wilton Hill. Wilton Hill has not been designated a park/recreational area. The hill was once used for a fire tower that has since been dismantled. It has not been actively used by cross-country skiers for quite some time since the hill has overgrown with trees. There is also a"No Trespassing" sign posted at the site. There was a history of recreational use on Wilton Hill, but the vegetation indicates minimal evidence of any use for the past several years. The only signs of recent recreation use is from unauthorized ATV use. Comment o-5: Impacts to Rognlien Park were not discussed. Beltrami County is planning a major redevelopment of the park. Some effort needs to be made to determine what impacts this project will have on this heavily used facility. Response o-5: See response o-1. Comment o-6: Leveling Wilton Hill will eradicate a scenic view, which compliments the adjacent[Rognlien]park. Response o-6: See response o-1. Comment o-7: Removing Wilton Hill will remove a potential recreational resource from future consideration as an addition to the park. Response o-7: Comment noted. DNR has no plans to consider Wilton Hill as an addition to the County Park. The project area is located near fast developing areas of Bemidji where aggregate products are needed for infrastructure as the population grows and as the urban area expands. There is also a growing demand to maintain and upgrade the rural road system. At the same time, aggregate product specifications are increasing to improve product quality. Comment o-8: Wilton Hill provides a windbreak that shelters Grant Lake. Response o-8: Comment noted. Vegetative screening (by leaving standing trees between County Road 14 and the gravel mining operation)will continue to provide a windbreak to shelter Grant Lake. 24 p. COMPATIBILITY WITH PLANS AND LAND USE REGULATIONS Comment p-1: At the bottom of page 15 of the EAW it states "Gravel mining operations will not occur within 1,000 feet of 218P and 203P." Figures Cl and C2 indicate that the majority of Area B is within 1000 feet of 218P and part of Area A is within 1,000 of 203P. Statements in the earlier sections of the EAW indicate mining will occur within 1000 feet of these wetlands. Which is it? How can the DNR be so flagrant? Comment p-1: Existing mining in Area B took place prior to the amendment of area water body classifications. The company will not expand mining any closer to 218P or 203P in Area B,and mining in Area A will not take place within 1000' of either 218P or 203P. Stakes will be used in Area A prior to excavation taking place to establish the 1000' setback so that this requirement is met. Comment p-2: It is stated that mining will occur within 500 to 1,000 feet of Grant Lake, which is classified as a recreational lake, and that a "conditional" use permit needs to be obtained. Who is to issue this permit? Response p-2: Within the 1,000 foot jurisdiction of Grant Lake(4-217), a Conditional Use Permit will be required by Beltrami County. Grant Lake is classified as a Recreational Lake by Beltrami County. According to the Beltrami County Shoreland Management Ordinance, gravel mining is classified as an"extractive use." Extractive uses are a conditional use within 1000 feet of Recreational Lakes,as defined in the Ordinance. Uses identified as"conditional"are allowed provided that the applicant meets certain predetermined conditions as prescribed by the County and a Conditional Use Permit is obtained (From the Beltrami County). Proposed operations are within approximately 500 feet to 900 feet of the Ordinary High Water Level of Grant Lake (Figure B). Shoreland permits are issued by Beltrami County. q. General/EIS requests Comment q-1: Since a 160-acre cumulative gravel mining project and destruction of public waters both trigger a mandatory EIS, we believe that the "approximately" 158 acre lease total,possible destruction of wetlands, doubtful information, the suggestion of well and surface water monitoring as a substitute for good science overwhelmingly trigger the need for an EIS and further study prior to any further permitted gravel mining. Response q-1: The proposed project, as described in Finding 12, does not meet or exceed the threshold for mandatory preparation of an Environmental Impact Statement, nor does the project result in the elimination of a public water wetland. The project,as described in Finding 12, does not propose to mine into the groundwater, and therefore will have no effects on area wells or surface water. 25 Comment q-2: The benefit to the area will be limited to a very few individuals and does not bode well for the overall environment of the Bemidji area. The area is being assaulted from every direction by unregulated and unplanned development. The areas available to the public for recreation are shrinking at an alarming rate and it seems to me the mission of the DNR should be to protect these areas not make them exclusively available to a company. Response q-2: Comment noted. This comment does not address the project's potential for significant environmental effects. Comment q-3: The Minnesota Pollution Control Agency (MPCA) has received copies of the Environmental Assessment Worksheet (EAW)prepared for the above project, prepared by the Minnesota Department of Natural Resources, Responsible Government Unit (RGU). The MPCA has not reviewed the EAW for this project. Therefore, the MPCA has no specific comments to provide the RGU. This decision not to review the EAW does not constitute waiver by the MPCA of any pending permits required by the MPCA. Ultimately, it is the responsibility of the project proposer to secure any required permits and to comply with any requisite permit conditions. The enclosed checklist identifies permits (NPDES and Air emission) that the project may require, together with the most recent contacts at the MPCA. Response q-3: Comment noted. This information will be shared with the project proposer. Comment q-4: There are too many unknown impacts from this proposed project. It would be a terrible public policy decision to destroy the Wilton Hill and possibly impact Grant Lake. There are other publicly owned gravel deposits in the area that could be utilized. If this project is not dropped, at a minimum a full EIS should be ordered to adequately address probable impacts. As an adjacent landowner, 1 was not informed about this pending project. If the citizens of Beltrami County had knowledge about what is being proposed, I'm sure that it would not proceed. Response q-4: Comment noted. Although the proposed project, as described in Finding 12,will involve the destruction of Wilton Hill, impacts to Grant Lake are not anticipated. Anticipated project-related impacts are described in the EAW and in this Record of Decision. Comment q-5: The City of Wilton is in opposition to the magnitude of the project and it in turn proposes that the proposing company, the DNR and all others who would gain from the project mitigate the project. Response q-5: DNR is not sure what is intended by this comment. However, the proposed project, as described in Finding 12,has been amended to reduce the magnitude of the project. Additional mitigation is described within this Record of Decision, as well as mitigation that is part of the reclamation plan which will be provided to the City. 26 Comment q-6: The City of Wilton strongly advises that an EIS should be implemented due to the magnitude of the project, unknown long-term effects to the area environment and water, and the length and scope of the project. Response q-6: Comment noted. DNR has experience developing mining and reclamation plans on its properties and is able to reduce or eliminate long-term effects through best management practices as outlined in the EAW. Comment q-7: We believe there should have been a copy of the existing lease arrangement between North Star Materials, Inc. and the DNR included in the EAW packet as an Appendix. Response q-7: Comment noted. Attaching a lease agreement is not a required element of EAW content, as described in Minnesota Rules. DNR will provide a copy of the current lease agreement to the commenter for their information. Comment q-8: There should be a detailed hydrogeological study as well as the requirement of a full documented environmental impact statement. We do not feel the document adequately addressed the potential for impacts to surrounding wells. Response q-8: Comment noted. The project as described in Finding 12, does not propose to mine into groundwater and is not anticipated to have any effect on surrounding wells. 14. Several comments received related primarily to project merit, not to the potential for significant environmental effects, or to the need for an environmental impact statement. These comments will be provided to the project proposer and permitting entities or authorities for their consideration in deciding whether to permit and implement the project. 15. Several comments received related to aspects applicable to approvals and permits and/or conditions that may be associated with approvals and permits for the project. These comments will be provided to the project proposer and permitting entities or authorities for their consideration in deciding whether to permit and implement the project. 16. Several comments received related to alternative project sites. Alternatives to the proposed project are not required elements of the content of an EAW per Minnesota Rules Chapter 4410.1200. These comments will be provided to the project proposer and permitting entities or authorities for their consideration in deciding whether to permit and implement the project. 17. The DNR requested an additional period of time to complete the Record of Decision, as provided for by Minnesota Rules Part 4410.1700, subp.2.B. 18. The DNR postponed the decision on the need for an Environmental Impact Statement to allow the project proposer additional time to provide information to assist the DNR,as RGU, in determining whether an EIS should be prepared for this project,as provided by Minnesota Rules Part 4410.1700, Subpart 2a. B. 27 19. Based upon the information contained in the EAW,provided in written comments received, described in Finding of Fact 12,and in the responses to those comments offered in Finding of Fact 13,the DNR has identified the following potential environmental effects associated with the project: a. Fish and wildlife impacts The project will result in the loss of 34 acres of forest habitat. As is noted in EAW Item 11, much of the forested habitat is mature,and will not return to this same condition for a period of 75 to 85 years. The Mining and Reclamation Plan will include reforestation of the mining area,and will provide habitat for wildlife once mining is complete. b. Physical Impacts on Water Resources The proposed project,as described in Finding 12,will not mine into the groundwater table. Monitoring surface waters and wells is a commonly used practice at many mining operations throughout the country that has proven effective in the observation of ground water levels. The DNR and the company will work closely to ensure that no significant change in water elevation is experienced. The company will apply best management practices,which include berming the entire operation so that storm water drains vertically into the site. This includes stormwater draining from Wilton Hill. Operations are not seen to increase the water drainage into Grant Lake or the Mississippi. The loss of Wilton Hill as a windbreak and restoring vegetation at an elevation where the root zone is closer to the water table could result in increased evapotransporation. The vegetative buffer zone between the project and Grant Lake will provide a partial windbreak and shade to Grant Lake. Precipitation is the greatest determining factor of surface water levels, and effects on Grant Lake as a result of the removal of Wilton Hill are expected to be minor. c. Water Quality: Surface Water Runoff Through the company's MPCA Storm water permit, the construction of berms, the establishment of vegetation and the use of silt fence all control the removal and reduction of sedimentation,silting and water runoff. As indicated on the map,berms will be constructed, stabilized with vegetation and separated from the wetland with a silt fence, so that filtered water runs off the berms before reaching the wetlands. The only water that will run off the berms is snow and rainwater. Regulations established by the MPCA and followed by the company regarding runoff address how these receiving basins will be protected. d. Traffic There will not be a change in the amount of material hauled from the site annually. It will change the amount of time the material will continue to be removed, but not the amount of material being removed annually. Therefore,the current amount of truck traffic will remain the same. All trucks will meet the posted weight limits, as determined by Beltrami County Highway Department. The amount of material and trucks hauling through the City of Wilton will not change. Currently approximately 70,000 cy of material is hauled through Wilton annually. As a part of this proposed project the number of years the material is hauled will increase,but not the amount of material being removed or hauled annually. Therefore,the current amount of truck traffic will remain the same. 28 e. Odors, noise and dust The same equipment used to process material beginning in 1993 will continue to be used as a part of the proposed operation. EPA noise standards will be met, and hours of operation established in a conditional use permit will mitigate any noise generated as a result of this operation. Berms, stockpiles and vegetative screening will further help to reduce noise. EPA noise standards for day and nighttime operations will be met. Daytime hours(7 a.m. to 10 p.m.): At a residential receiver,decibels cannot exceed 65 decibels more than 10%of the time for a one hour period, or exceed 60 decibels more than 50%of the time for a one hour period. During night time hours (10 p.m. to 7 a.m.) decibels can not exceed 55 decibels more than 10%of the time for a one hour period, or 50 decibels more than 50%of the time in a one hour period. There will be no change in the air quality as a result of this operation. The company is regulated by MPCA rules to contain and control fugitive dusts, and crusher operations currently meet and will continue to meet air standard requirements. The annual amount of material being processed at this location will not change. It will come from the same or different locations within the leased area, but the annual time spent or amount processed or hauled will not change from the pattern that has been established over the past 14 years. f. Nearby Resources Roglien Memorial Park is a nearby public recreation unit. Vegetative screening(by leaving standing trees between County Road 14 and the gravel mining operation) will be used to reduce/eliminate visual impacts of the operation. Wilton Hill will be eliminated and mined for gravel. There are numerous other hills in the area directly around Wilton Hill. Wilton Hill has not been designated a park or recreational area. The hill was once used for a fire tower that has since been dismantled. It has not been actively used by cross-country skiers for quite some time since the hill has overgrown with trees. There is also a"No Trespassing" sign posted at the site. There was a history of recreational use on Wilton Hill,but the vegetation indicates minimal evidence of any use for the past several years. The only signs of recent recreation use is from unauthorized ATV use. 20. The following permits and approvals will be required for the project: Unit of government Type of application Status City of Wilton Conditional Use Permit Pending EAW (Area A and Amendment Area B) Beltrami County Shoreland Management Permit/CUP Pending City of Wilton Asphalt and Concrete Recycling Permit Issued MN Pollution Air Emission Permit, Option D Issued Control Agency (MPCA) 29 MPCA NPDES (Storm Water) General Permit Issued DNR Water Appropriations Permit Issued (#90-1156, #93-1124) DNR Land Lease Issued DNR Mining and Reclamation Plan Pending CONCLUSIONS 1. The rules of the Minnesota Environmental Quality Board set forth the following standards and criteria (Minnesota Rules part 4410.1700, subps. 6 and 7) to which the effects of a project are to be compared to determine whether it has the potential for significant environmental effects: a. type, extent, and reversibility of environmental effects; b. cumulative potential effects of related or anticipated future projects; c. extent to which the environmental effects are subject to mitigation by on-going regulatory authority; and d. the extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the project proposer, including other EISs. 2. Type, extent, and reversibility of environmental effects. a. The potential project-related environmental effects discussed in Finding of Fact 17 are limited to: i. Fish and wildlife impacts ii. Physical Impacts on Water Resources iii. Water Quality: Surface Water Runoff iv. Traffic v. Odors, Noise and Dust vi. Nearby Resources b. Based on the Findings of Fact above, the DNR concludes that the potential environmental effects will be limited in extent, temporary, and/or reversible. 3. Cumulative potential effects of related or anticipated future projects. a. Cumulative effects result from individually minor but collective actions taking place over a period of time. b. The effects of this proposed project have been considered in conjunction with current and future projects constructed or planned within the area. There are no projects known to the DNR recently completed or specifically planned in the foreseeable future within the same geographic area that will interact with the project described in this EAW in such a 30 way as to cause cumulative effects. Upon conclusion of environmental review,DNR will reduce the existing surface lease to exclude the shoreline restriction areas. DNR will also limit the surface lease to the proposed amended project area and the area currently active (Areas A and B as described in Finding 12). It is DNR's intent that no future projects for gravel extraction expansions will be considered. 4. Extent to which environmental effects are subject to mitigation by on-going public regulatory authority. a. The following permits or approvals will be required for the project: Unit of government Type of application Status City of Wilton Conditional Use Permit Pending EAW (Area A and Amendment Area B) Beltrami County Shoreland Management Permit/CUP Pending City of Wilton Asphalt and Concrete Recycling Permit Issued MPCA Air Emission Permit, Option D Issued MPCA NPDES (Storm Water)General Permit Issued DNR Water Appropriations Permit Issued (#90-1156,#93-1124) DNR Land Lease Issued DNR Mining and Reclamation Plan Pending b. The DNR concludes that the permits and consultation will provide the opportunity to mitigate any expected and potential environmental effects of the project. 5. Extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the project proposer, or other EISs. The DNR has been involved in numerous gravel mining projects on state land,and has experience developing mining and reclamation plans at each site. Specifically,the DNR has published an EAW on this site in 1993,and has monitored the company's operation since that time. The analysis contained in the EAW and record of decision on the need for an EIS (an EIS was not ordered)provide considerable background information on the possible impacts associated with this proposed project. Post-construction monitoring is a standard component of these projects. Information gained on the effects of past gravel mining projects provides a basis for predicting effects of future similar projects, such as this one. 6. The Department of Natural Resources has fulfilled all the applicable procedural requirements of law and rule applicable to determining the need for an environmental impact statement on the proposed Wilton Gravel Site project in Beltrami County, Minnesota. 31 7. Based on consideration of the criteria and factors specified in the Minnesota Environmental Review Program Rules(MN Rules Part 4410.1700,subpart 6 and 7)to determine whether a project has the potential for significant environmental effects, and on the Findings and Record in this matter,the DNR determines that the proposed Wilton Gravel Site project does not have the potential for significant environmental effects. ORDER Based on the above Findings of Fact and Conclusions: The Department of Natural Resources determines that an Environmental Impact Statement is not required for the Wilton Gravel Site project, Beltrami County, Minnesota. Any Findings that might properly be termed Conclusions and any Conclusions that might properly be termed Findings are hereby adopted as such. th Dated this 1 day of April, 2007. STATE OF MINNESOTA DEPART ENT OF NATU L RESOURCES 2 / J ,� k rry Kradlka Assistant Commissioner 32 ORIGINAL CURRENT TOPOGRAPHY • . -,..44,- , Su .. -'tom' ' '� k . 'Y` yd• ) -( • Ro .}.L .. .. g� re -Q - is ,- ''''—. ' 1 --re • _ ,` F.•,� Y I ` 0 - ''. \\\111��`711 NJ it Th---....„) . � fly! T , VVV • 11' 'I v •r 'Ai At �. 13714 F� rr. vD Jf G �, ' Ve 4 f EL 1375 FT. r - t. •'"i` SEC . 32, TAP 147N ///ASkit \��` 0.,, t � SECT. uT 47N� SECT.vit " ' 146N 1 ! '~ ( 146N , Qj ! ' (�'<.. `.: f : GRAN? IBM z _.,,, 4 �,��^^w... • fro 4 � ;" . . . 4.' d S' WETLAND Ni _ -. ..) tit_ `- y,.6 ', y `tom LEGEND: PROJECT SITE BUFFER STRIP L.Vso.%N (APPROX. 108 A.C.) (APPROX. IS AC.) MINING AREAS __-, MINING PHASES (APPROX 68 AC.) RECLAIM IN 2007 As (APPROX. 8 AC.) Scale in Feet SECTION A-A' RORIE = I-=400' VERT= 1.=100' 500 0 590 1000 £tND k DRIVEL 1475.00 — 6 i,,, , SHEET - -,�=,��`ith 1450.00 t r Caml y Aoad I4 1 ' YIl if- p OF 2 AMbrt J4P5.00 d� 1 soo.OD DETAILED SITE PLAN ' c¢ DNR PROPERTY — JU E 2003 PHOTO 1375.001 I REVISE], I:f‘'i NAME` 2/a/O8 Mr D AMI riT EffirSIMUMMIMEniall a riB Z. �--._ 8/8/08 MI 1W(LD BYE�� yam 400.00 800.00 12oo.DO — 1f oo.et a/zO/o7 1 rJP E3 Er ono niliMal V-.t LNR 11 III ISC.L11.11 Meeting Date: 10/16/2007 Agenda Item: 6) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Extension of Certificate of Compliance (CC) for Jim's Tree Farm (23393 Nolan Avenue North) Deadline/ Timeline: CC expires November 1, 2007 Background: • On November 1, 2005, Jim and Peggy Simpson received a Certificate of Compliance(CC) from the Township to build a 5,500 square foot agricultural building on his 116-acre tree farm. • On December 19, 2007 the Town Board approved an extension of the CC to November 1, 2007 (Resolution No. 12-19-06-02.) • According to Section 9.5 of Chapter 1 of the New Scandia Development Code, a CC shall become null and void after one year after it has been issued if the use has not been established. • While some site preparation has been done and utilities have been roughed in, the building has not been constructed and the extended CC has expired. • Mr. Simpson has requested that the City again extend the CC for two years so that he may construct the building in 2008 or 2009. Recommendation: The requirements affecting the proposed use and structure have not changed since the extended CC was approved. I recommend that the Council approve an extension. The draft resolution allows for a two- year extension to November 1, 2009. Attachments/ • Letter dated October 5, 2007 from Jim Simpson Materials provided: • Draft Resolution No. 10-16-07-03 Contact(s): Prepared by: Anne Hurlburt, Administrator (cc jims tree farm) Page 1 of 1 10/09/07 ] IM 's TREE FARM RECEIVED October 5,2007 OCT 05 1001 CITY OF SCANDIA City of Scandia Re: Extension of Certificate of Compliance Resolution No. 12-19-06-02 We ask that our Certificate of Compliance for our new Ag building be extended for a period of two years,based on the same plans and findings of the original application. We plan on putting up our building as soon as time allows. However as our tree farm specializes in growing large caliper shade trees with a rotation of 10 years,we have realized that we really don't need to have the building completed untill our first field is ready for harvesting in 2015.The 2007 growing season was spent taking care of the trees during our very challenging year-weather wise. No Rain! We have started the project,all utilities are now roughed in and we will continued to work on it as time allows. Once we start framing,it will move very fast. I like to"dry in"new buildings very quick with roofing, windows,doors and siding. I would like more then a two year extension if it's reasonable. This building will be a critical part of our operation. Thank you Jim Simpson Cell 612-770-2222 23393 NOLAN AVENUE NORTH, SCANDIA, MINNESOTA 55073 PHONE 65/.433.4477 • FAX 651.433.8181 • E-MAIL jim@headnuccom CITY OF SCANDIA RESOLUTION NO. 10-16-07-03 RESOLUTION EXTENDING CERTIFICATE OF COMPLIANCE FOR JAMES M. SIMPSON AND PEGGY A. SIMPSON WHEREAS, on November 1, 2005, James M. Simpson and Peggy A. Simpson, received approval of a Certificate of Compliance from New Scandia Township to permit construction of a 5,500 square foot agricultural building at 23393 Nolan Avenue North; and WHEREAS, the property is legally described as the SE % of the NE '/, Section 4, Township 32, Range 20, Washington County, Minnesota; and WHEREAS, Section 9.5 of Chapter 1 of the Scandia Development Code provides that a Certificate of Compliance shall become null and void one year after it has been issued, if the use has not been established;and WHEREAS, on December 19, 2007 the New Scandia Town Board adopted Resolution No. 12-19-06-02, approving an extension of the Certificate of Compliance to November 1, 2007; and WHEREAS, the building has not been constructed and an additional extension has been requested. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, , WASHINGTON COUNTY, MINNESOTA, that it should and hereby does extend the Certificate of Compliance for two additional years, to expire on November 1, 2009, based on the same plans and findings of the original application; and FURTHER BE IT RESOLVED, that the following special conditions of the permit shall be met: 1. The uses of the buildings on the property shall be as stated in the original certificate of compliance. Resolution No,: 10-16-07-03 Page 2 of 2 2. Sales of trees shall be made to tree spade companies and nurseries. There shall be no general retail sales to members of the public at large on the site. 3. No non-agricultural related commercial business shall be conducted on the premises of which the subject property is a part. 4. The City may cause the property to be inspected on a periodic basis to insure compliance with the Scandia Development Code. Failure to comply with the Development Code may result in the revocation of the Certificate of Compliance. Adopted by the Scandia City Council this 16th day of October, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/Clerk Meeting Date: 10/16/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider making appointments to the Park and Recreation Committee. Deadline/ Timeline: N/A Background: • The Council recently advertised for citizens interested in serving on the Park and Recreation Committee. There are currently six members on a committee which may have up to nine members. • Two applications have been received (see attached.) Recommendation: The Council should consider whether or not to appoint these applicants to the Committee, whether you wish to interview them first, and/or whether you wish to wait to see if other applicants also come forward. Attachments/ • Applications Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (Park committee applicants) Page 1 of 1 10/10/07 RECEIVED SEP t 6 ZOO? —01 j; y. CITY OF SCANDIA SCANDIA M i n n e s o t a Application for Appointment To Commission or Committee Committee/Area of Interest : I�Q/�S r Name: 0 j W.iWV— 1( Home Phone: �oS7 el-3 3. 6f-7 4q /+ � : Home Address: )R y-26 iI e&Jiafe Ai iJ (iit:0"45-rtFrO i�>ZIP Sso`f-7 E-Mail Address: +0YV1®-tI'' e Co of cact. 0e1' How long have you been a resident of Scandia? �q mos. Property owned in Scandia (other than residence): Employment �1- Present Employer 1" (@lc pe Owe. Worked There Since (mo/yr) q 106 Work Phone 6 c( • cg,, - so q Position Title 19r it/ pail C0450[Tau Commission/Committee Experience Commission/Committee 0 AS l} Cry H i21l Dates Served 4,t 14 Ce 7101 Csi �IS-rr t) Educational Background Highest Level Achieved (degree/major) LA(,) ). (,l E>✓ Other Experience List any governmental, service organizations, or professional activities which you have been or currently are involved in: 6 .V£1Z F t KJ ST4ff 6o vTCCO vii r R.. 0 f l AJ giJc f lav1: iuk t fi-AtN, ) 1�, tkol FrQtD/ZlKSO -r FAi1ez, rt0zmr Pa51 pFIJT CoU 66E c VISUL. Ar2T9 ; CA-Alk 1 bv1, AJTAAL Qu,4L1`6 3okki> (SiZcte) ; Corretti+3 Ca j U/lct 4:k./ y o Only St 71,40,14a5 In what volunteer activities have you participated? What was your role? 'Boot 6- Ah2 +Inept; F l:'rt2 FOR. IilCTIMS OF IOKTOOge 05(fairrrotay Fors ee2Fo12rn/kJ& 11rLrs,5 CcHr r�T�>iz 1416}-E SCH-oca -) i ("0094c) -r -- _ ts Cc) 1 c 00121z15 I Js-r AT ()OF Sr /Ho,11t , 121E -t5 or- in).55 PIAR i 0- , Signature: -i e G VI Date: 12y 109 You may attach a resume if you desire.The selection process will vary according to the number of applicants and vacancies and may include interviews. Your application will be kept on file for one year.Thank you for your interest in serving on a Commission or Committee. Return completed application to: City of Scandia 14727 209th St. N. Scandia, MN 55073 Phone: 651 433-2274 Fax: 651 433-5112 E-mail: mail@ci.scandia.mn.us RECEIVED OC p g 2001 SCANDIA CITY OF SCANDIA m i n n e s o t a Application for Appointment To Commission or Committee Committee/Area of Interest : �W 4'e 7 Name: V co", Home Phone: e/3J- J F (� LVi.I�L 'b Home Address: TIC-- ZIP s� ti 7 E-Mail Address: /Y + `D /1'1. G r o kJ G(r, C.c7 vim, How long have you been a resident of Scandia? ( 14 r. Property owned in Scandia(other than residence): Employment Present Employer 6}ty p Worked There Since(mo/yr) 61/0� Work Phone 00 Nd-r CA U-- Position Title pykitic urik S4)144Ct‘e, Commission/Committee Experience Commission/Committee Dates Served c- to S Educational Background Highest Level Achieved (degree/major) M•D • Other Experience List any governmental, service organizations, or professional activities which you have been or currently are involved in: ' t H e eib+ Lae,- 1 ��'[11� Ku,k cvi �� f/ SccwjAct ew`- Pro C� 1 v76,gt-e V , teu�+t.Ni ! s`�"`,e"y r✓1nliAAtoti Aar b = v4t Phu. fa,, *Is CauL (/JM,o`64e SIB C In what volunteer activities have you participated? What was your role? V 0/44, satov I AA--f /67040,6(_ 3 - w0s Pak_Raft cfetai2454-- c# -e ran w (>, Cu hiA. r1P S t sty cut J 5 e ct it(col� � Signature: C-(k) Date: 1 L) You may attach a resume if you desire. The selection process will vary according to the number of applicants and vacancies and may include interviews. Your application will be kept on file for one year. Thank you for your interest in serving on a Commission or Committee. Return completed application to: City of Scandia 14727 209`h St. N. Scandia, MN 55073 Phone: 651 433-2274 Fax: 651 433-5112 E-mail: mail@ci.scandia.mn.us Meeting Date: 10/16/07 Agenda Item: 7 Q) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an ordinance adopting the 2007 Minnesota State Building Code (MNSBC). Deadline/ Timeline: N/A Background: • The State of Minnesota adopted a new building code on July 10th, 2007. The 2007 MNSBC replaces the 2003 MNSBC, which Scandia adopted with Ordinance 78. • The MNSBC adopts by reference the International Codes, which are updated every three years on a National level. The International Building Code(IBC), International Fire Code and the International Residential Code (IRC) are the main documents of the ICC family of codes. The MNSBC also includes specific trade codes like plumbing, mechanical, elevator, etc. • There have been minor changes from the 2003 MNBC and most contractors are aware of the code change. • This ordinance would allow for the City of Scandia to perpetually adopt the most recent edition of the MNBC without having to adopt by ordinance. • Appendixes are still optional and need to be adopted as the City of Scandia sees fit (i.e.: grading appendix) Recommendation: I recommend that the Council approve this ordinance for the adoption of the 2007 Minnesota State Building Code. Attachments/ Draft Ordinance No. 105 Materials provided: Prepared by: Steve Thorp, Scandia Code Official 2007 mnsbc Page 1 of 1 10/09/07 CITY OF SCANDIA ORDINANCE NO. 105 AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE, PROVIDING FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL, DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT, USE, HEIGHT, AREA, AND MAINTENANCE OF ALL BUILDINGS AND/OR STRUCTURES IN THE CITY OF SCANDIA; PROVIDING FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREFOR; PROVIDING PENALTIES FOR VIOLATION THEREOF; REPEALING ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH The City Council of the City of Scandia, Washington County, Minnesota hereby ordains: Section 1. Codes adopted by reference. The Minnesota State Building Code, as adopted by the Commissioner of Administration pursuant to Minnesota Statutes chapter 16B.59 to 16B75, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Administration, through the Building Codes and Standards Division is hereby adopted by reference with the exception of the optional chapters, unless specifically adopted in this ordnance. The Minnesota State Building Code is hereby incorporated in this ordinance as if fully set out herein. This ordinance shall perpetually include the most current edition of the Minnesota State Building Code, with the exception of the optional appendix chapters, which shall not apply unless specifically adopted. Section 2. Application, administration and enforcement. The application, administration, and enforcement of the code shall be in accordance with the Minnesota State Building Code. The code enforcement agency of this municipality is called the City of Scandia Building Inspections Department. This code shall be enforced by the Minnesota Certified Building Official designated by the City of Scandia to administer the code (Minnesota Statute 16B.65, Subdivision 1.) Section 3. Permits required. It is unlawful to conduct any activity in the City for which a permit is required by any provision of the Building Code without first obtaining a permit from the City in the manner provided by this section. Application for a permit shall be made to the Building Official on forms furnished by the City. The application shall contain information as to location, nature, extent and costs of the proposed structure, work, installation, activity, or other purpose, and other information which the Building Official may require under the Code. Upon determination that the permit application meets the requirements of the Code and all other codes and ordinances of the City of Scandia, the permit shall be issued. 1 Section 4. Permit fees. Permit fees and plan review fees shall be assessed for work governed by the Code in accordance with the fee schedule adopted by the City of Scandia by ordinance. All fees shall be collected by the City before the issuance of any permit. Section 5. Building Code optional chapters. The Minnesota State Building Code, established pursuant to Minnesota Statutes 16B.59 to 16B.75 allows the municipality to adopt by reference and enforce certain optional chapters of the most current edition of the Minnesota State Building Code. The following optional provisions identified in the most current edition of the State Building Code are hereby adopted and incorporated as part of the building code for the City of Scandia: 1. International Building Code Appendix J (Grading) Section 6. Violations and penalties. A violation of the code is a misdemeanor (Minnesota Statutes 16B.69.) The city may also institute appropriate actions or proceedings to prevent, retrain, correct or abate violations or threatened violations of this Ordinance. Section 7. Repeal. Any ordinance or provision of an ordinance heretofore existing pertaining to the subjects treated in this ordinance shall be deemed repealed from and after the effective date of this ordinance, provided that this repeal shall not affect any right established prior to the effective date of this ordinance or the provisions of any valid permit issued prior to the effective date of this ordinance. Section 8. Effective Date: This ordinance shall be effective upon its adoption. Passed and adopted by the City Council of the City of Scandia this 16th day of October, 2007. Dennis D. Seefeldt, Mayor ATTEST: Anne Hurlburt, Clerk/Administrator 2 Meeting Date: 10/16/07 Agenda Item: City Council Agenda Report City of Scandia 14727 209`h St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt an ordinance setting fees for building permits issued by the City of Scandia. Deadline/Timeline: N/A Background: • The Minnesota State Building Code requires that a fee schedule be adopted with the new building code. • The fee schedule is the same fee schedule that has been used in the past and is very consistent with almost all of the surrounding areas in Minnesota. • The table is based on a valuation table that is published by the State of Minnesota Codes and Standards Division. These valuations are supposed to incorporate inflation and actual costs of construction. • The minimum fees are very consistent with the surrounding communities like Hugo, Forest Lake, Chisago City and Chisago County. • This fee schedule is reprinted from the 1997 Uniform Building Code, which is the last National Building Code to have a fee schedule. Recommendation: I recommend that the Council approve this ordinance for the adoption of building permit fees. Attachments/ Draft Ordinance No. 106 Materials provided: Prepared by: Steve Thorp, Scandia Code Official 2007 building code fees Page 1 of 1 10/09/07 CITY OF SCANDIA ORDINANCE NO. 106 AN ORDINANCE AN ORDINANCE ESTABLISHING FEES FOR BUILDING PERMITS ISSUED BY THE CITY OF SCANDIA The City Council of the City of Scandia, Washington County, Minnesota hereby ordains: Section 1. Findings. The issuance of permits and the collection of building permit fees shall be as authorized in Minnesota Statutes, 16B.62, subdivision 1. These fees are deemed fair, reasonable and proportionate to the actual cost of the service for which the fee is imposed. Section 2. Fees. (A) Building Permit Fees. The following schedule of permit fees shall remain effective until revoked by action of the City Council: TOTAL VALUATION BUILDING PERMIT FEE $1.00 to $2,000.00 $69.50(minimum permit fee) $2,000.01 to $25,000.00 $69.50 for the first $2,000.00 plus $14.00 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 $25,000.01 to $50,000.00 $391.25 for the first $25,000.00 plus $10.10 for each additional$1,000.00, or fraction thereof, to and including $50,000.00 $50,000.01 to $100,000.00 $643.75 for the first $50,000.00 plus $7.00 for each additional $1,000.00, or fraction thereof, to and including $100,000.00 $100,000.01 to $500,000.00 $993.75 for the first $100,000.00 plus $5.60 for each additional $1,000.00, or fraction thereof, to and including $500,000.00 $500,00.01 to $1,000,000.00 $3,233.75 for the first $500,000.00 plus $4.75 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 $1,000,000.01 and up $5,608.75 for the first $1,000,000.00 plus $3.15 for each additional $1,000.00, or fraction thereof 1 (B) Plan Review Fees. A plan review fee of 65%of the permit fee shall be collected with the permit fee. Plan review fees for similar buildings shall be 25% of the building permit fee. Similar buildings shall be defined as provided by the Minnesota Building Code. The Building Official shall determine whether the plan is substantially similar to the master plan. (C) Surcharge Fees. Surcharge fees shall be collected on all permits issued for work governed by the Minnesota Building Code in accordance with Minnesota Statute 16B.70. (D) Plumbing Permit Fees. The minimum building permit fee listed in the table in Section (A), above, shall apply to plumbing work within a residential structure. The fee for other plumbing permits shall be the minimum fee or 1.5% of the estimated cost, whichever is greater. (E) Mechanical Permit Fees (Heating, Air Condition, Ventilation and Refrigeration.) The minimum building permit fee listed in the table in Section(A), above, shall apply to the installation of any central heating and/or air conditioning system within a residential structure. The fee for other mechanical permits shall be the minimum fee or 1.5%of the estimated cost, whichever is greater (F) Other Inspections and Fees: 1. Inspections outside of normal business hours: $50.00 per hour 2. Re-inspection fees assessed under provisions of Section $50.00 per hour 305.8 3. Inspections for which no fee is specifically indicated $50.00 per hour (minimum charge—one-half hour) 4. Additional plan review required by changes, additions or $50.00 per hour revisions to plans 5. For use of outside consultants for plan checking and Actual costs inspections, or both Section 3. Building valuation. The permit fee shall be based upon the value of the work (including labor and materials) as determined by the Building Official. The Building Offiical shall consult valuation data published annually by the Minnesota Codes and Standards Division in making this determination. Section 4. Returned building permit applications. A fee of 50% of the plan review fee shall be charged for permit applications that are returned without issuance. Section 5. Refunds. The City may refund fees for building, plumbing and mechanical permits on which no work has been done and no inspections have been made. Request for refunds must be in writing, signed by the permit holder, and submitted within one year of permit issuance. The City shall retain 20% of the permit fee. Plan review fees are not refundable. 2 Section 6. Double Fees. If a person begins work of any kind for which a permit from the City is required without having secured the necessary permit therefore, either previous to or on the date of commencement of the work, he or she shall, when subsequently securing such permit, pay double the fee provided for the permit. Section 7. Effective Date. This ordinance shall be effective upon its adoption. Passed and adopted by the City Council of the City of Scandia this day of , 2007. Dennis D. Seefeldt, Mayor ATTEST: Anne Hurlburt, Clerk/Administrator 3 Meeting Date: 10/16/07 Agenda Item: r City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt a fee of$100.00 for registering dangerous dogs in the City of Scandia. Deadline/ Timeline: N/A Background: • New Scandia Township adopted an ordinance, Number 75, which provides for the identification, regulation, confinement and disposition of dogs within the City in 2002. • The ordinance is based on a Minnesota statute, which allows for an annual fee of not more than $500.00. A specific fee has never been set. • An annual fee of$100 should cover the expenses associated with registering dangerous dogs. Expenses would include a placard, dog tag, the registration and a site visit by a Washington County Deputy. • Fees vary from city to city with some cities charging the full $500.00. Recommendation: I recommend that the Council approve this resolution to adopt a fee for the registering of dangerous dogs. Attachments/ Resolution Materials provided: Prepared by: Steve Thorp, Scandia Code Official (Dangerous dog fee) Page 1 of 1 10/10/07 CITY OF SCANDIA RESOLUTION NO. 10-16-07-04 SETTING DANGEROUS DOG REGISTRATION FEE WHEREAS, Ordinance No. 75 requires the registration of Dangerous Dogs within the City of Scandia; and WHEREAS, the ordinance provides that a certificate of registration be obtained for a Dangerous Dog at a cost of not more than$500; NOW, THEREFORE, BE IT HEREBY RESOLVED BY TIE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does establish the following fee for a Certificate of Registration for Dangerous Dogs: ANNUAL REGISTRATION $100.00 Adopted by the Scandia City Council this 16th day of October 2007. Dennis D. Seefeldt, Mayor ATTEST: City Clerk Meeting Date: 10/16/2007 Agenda Item: 9,g) City Council Agenda Report t " City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt a resolution setting fees for tobacco sales licenses. Deadline/ Timeline: Applications will be mailed to licensees by November 1, and are due back to the city by December 1. Background: • In January of this year, the Council adopted Ordinance No. 92, regulating the sale and use of tobacco products, and Resolution 01-02-07-04, setting fees for licenses for 2007. • Washington County had already renewed all 2007 tobacco licenses before Scandia's ordinance was adopted, so 2008 will be the first year for the city to issue licenses. • The resolution setting fees specified that the fees were for 2007, so a new resolution should be adopted setting the fee for 2008. • The adopted 2007 fee($262 for year round and $189 for seasonal licenses) was identical to the County fee. • The County is planning to increase their fees by 4% for 2008. Recommendation: Staff recommends that the Council adopt the resolution setting tobacco license fees. The fee amounts in the draft resolution are based on the 2007 fees plus 4%. The Council could modify this amount; state statutes allow the city to set a fee sufficient to cover its cost of administering the ordinance. Attachments/ • Draft Resolution 10-16-07-05 Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (tobacco license fee) Page 1 of 1 10/16/07 CITY OF SCANDIA RESOLUTION NO. 10-16-07-05 SETTING TOBACCO LICENSE FEES WHEREAS, Ordinance No. 92 Regulating the Sale and Use of Tobacco Products within the City of Scandia provides that no license shall be issued until the.,appropriate license fee shall be paid in full; and WHEREAS, the ordinance provides that the license fees shall be set from time to time by the City Council by resolution; NOW, THEREFORE, BE IT HEREBY-RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does establish the following fees for tobacco licenses: Type of License Pee Year-round, $272.00 Seasonal $196.00 Adopted by the Scandia City Council this 16th day of October, 2007. ,,eeqWy ._. Dennis D. Seefeldt, Mayor ATTEST: City Clerk