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11-20-2007 Meeting c'p CITY OF SCANDIA CITY COUNCIL AGENDA Tuesday, November 20, 2007 7:00 p.m. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) October 16, 2007 Regular Meeting 2) October 24, 2007 Special Meeting 3) November 6, 2007 Meeting with Planning Commission b) Treasurer's Report c) Payment of Vouchers d) 2008 Tobacco Licenses 1) All Enterprises dba Scandia Olde Towne Liquor 2) Scandia Store, Inc. e) Liquor License for Community Center f) Pay Request#4 and Final to Hardrives, Inc. for 2006 Street Repairs g) Certify Unpaid Charges for 201 Sewer System for Collection with Property Taxes 6. Public Hearings 7. Committee Reports a) Park and Recreation Committee David Smith 1) Request for Proposals for Wetland Restoration Plan for Lilleskogen Park 2) Winter Parks and Recreation Programs 8. Staff Reports a) Police Department Deputy Chris Majeski b) Fire Department Fire Chief Steve Spence c) City Engineer Tom Peterson d) City Attorney Dave Hebert e) City Administrator Anne Hurlburt 1) Development Agreement for Tii Gavo 9. General Business a) Request for Resolution of Support, Comfort Lake-Forest Lake Watershed District b) Joint Powers Agreement and By-Laws, Forest Lake Cable Commission 10. Adjournment 5- a) I) October 16, 2007 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Councilmembers Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Engineer Tom Peterson, Deputy Clerk Brenda Eklund. Councilmember Peter Crum joined the meeting at 7:15 p.m. PUBLIC FORUM There were no public comments. APPROVAL OF AGENDA Mayor Seefeldt noted the following additions to the agenda: 1) Utility Permit for Connexus Energy to install electric distribution lines in the rights-of-way in the Tii Gavo subdivision (Consent Agenda); 2)Adopt a resolution setting fees for tobacco sales licenses. Donnette Yehle, seconded by Dolores Peterson, moved to approve the agenda as amended. The motion passed unanimously. CONSENT AGENDA The following consent agenda was presented: a) Minutes 1) September 18, 2007 Regular Meeting 2) October 2, 2007 Meeting with Planning Commission b) Treasurer's Report Beginning Balance 9/01/07 $1,340,799.62 Receipts 92,331.76 Expenditures $115,394.11 Payroll 20,667.82 -136,061.93 Adjustments: Void Checks 44,736.00 Ending Balance 9/30/07 $1,341,805.45 c) Payment of Vouchers d) Pay Request#4 and Final to Dresel Contracting for 2007 Street Improvements e) Pay Request#1 to Dresel Contracting for Novak & 182nd St. Drainage Improvements f) Reduction in Letter of Credit for North American Land and Title Group for Wild Bush Acres Subdivision g) Utility Permit to Connexus Energy to install electric distribution lines, Tii Gavo plat In discussing the voucher payments, Councilmember Peterson felt the cost to place advertisements for the Heavy Metal Day collection is excessive, and suggested lowering the number of ads that are placed for future collections. Dolores Peterson, seconded by Michael Harnetty, moved to approve the consent agenda. The motion passed unanimously. October 16, 2007 Scandia City Council Page 2 PUBLIC HEARING—2007 ROAD ASSESSMENT On September 21st, all property owners affected by the 2007 Road Improvement Project were sent notice of the public hearing to consider the adoption of the assessment to property owners. The assessment to property owners will be $1,196 per unit for collector streets, and $3,588 per unit for non-collector streets. Following a summary of the process of assessment by City Attorney Hebert and City Engineer Peterson, Mayor Seefeldt opened the public hearing.Jason Helke, 16360 209`h Street, inquired about the full assessment to his lot, as 209th Street was already paved for a portion past his driveway, done by the state years ago when Highway 95 was improved. Attorney Hebert advised Mr. Helke to furnish a written objection to Administrator Hurlburt prior to the close of the hearing. Glenn DelGiudice, 23950 Manning Trail, stated an objection to his full assessment, as his driveway is on Manning Trail, not 240th Street. Scott Muellner, 23500 Meadowbrook, questioned whether or not his property had previously been assessed in the 2004 Road Project. The records will be checked. Nancy Peterson, 11240 228th Street, questioned the two assessment units that their property covers, and if there is a potential to divide the acreage. Jim VanHoven, 15880 Quality Trail, questioned why the interest rate is 6.5%. Attorney Hebert explained the policy is to assign a rate at a level of 2% over the city's bond rate. Councilmember Peterson stated that past road assessments have carried a 7% interest rate. Donald Kruger, 13707 240th Street, inquired on the two assessment units each of his two parcels carried, and what is the lot potential of his acreage. Jim Schneider, 11760 228th Street, asked for an explanation of the road assessment on 228th Street, and why the payments are not based on linear foot rather than number of lots. Mayor Seefeldt explained how everyone benefits equally and the entire assessment is based on the number of residential units. Administrator Hurlburt collected the written objections of the following property owners present at the hearing: • 23950 Manning Trail N., PID No. 06-032-20-21-0003 Owner: Glenn and Sally DelGiudice • 11240 228th St. N., PID No. 07-032-20-11-0002 Owner: Michael and Nancy Peterson • 23500 Meadowbrook Ave. N., PID No. 05-032-20-14-0002 Owner: Scott and Rebecca Muellner • 20969 Quadrant Ave. N., PID No. 24-032-20-11-0001 Owner: Peter and Susan Schwarz • 16360 209th St. N. PID No. 19-032-19-22-0005 Owner: Jason and AmyJo Helke Mayor Seefeldt closed the public hearing. A special meeting of the City Council was set for October 24th at 4:30 p.m. to conduct site visits with the property owners and view the parcels in which there are objections. Adoption of the final assessment roll is scheduled for the November 6th meeting. PARK AND RECREATION COMMITTEE REPORT Dave Smith, Chair of the Park and Recreation Committee, presented a Request for Proposals that the committee would like to issue regarding a restoration plan for Lilleskogen Park. The committee recommends that a consultant be hired to prepare the plan as the next step in October 16, 2007 Scandia City Council Page 3 implementing the concept plan for the park. Karen Schik, park committee member, prepared the RFP. Michael Harnetty, seconded by Dolores Peterson, moved to approve the issuance of an RFP for consulting services to prepare a restoration plan for Lilleskogen Park. The motion passed unanimously. Dave Smith also reported on the winter activities that the committee is planning for the winter season. Camp Lakamaga is being considered as the grounds for the Community Winter Skating Party. Councilmembers Peterson and Yehle questioned if this move away from the skating rink on the community center grounds is necessary, and suggested that it remain at the city rink. The event is planned for February 2, 2008. Beginner ice-skating and hockey lessons will once again be offered, as will the Open Gym at the Scandia Elementary school on Saturday mornings. Offering a"Scandia Day" at the Trollhaugen tubing hill is also being explored. As an alternative, an event at Eko Backen will be investigated. Mayor Seefeldt suggested a cross-country skiing activity for youth. POLICE DEPARTMENT Deputy Mark Caroon was present to discuss police activities, as Deputy Majeski is out of town attending the DARE program training. Mayor Seefeldt inquired on the nature of calls resulting from the Highway 97 overlay construction. Deputy Carron stated that there were numerous large truck complaints. FIRE DEPARTMENT Assistant Fire Chief Jim Finnegan was present to discuss the Scandia Fire and Rescue activity report with the city council. Finnegan stated that an updated report will be furnished to councilmembers on a monthly basis as a way to maintain an open line of communication with the department. Finnegan reported on the success of the Fire Department's Open House on October 9th, with over 350 attendants. Repairs to the fire siren's timer are being pursued, as the mechanism is not working properly. CITY ENGINEER City Engineer Tom Peterson reported on the drainage improvement repairs recently completed by Dresel Contracting. The work was satisfactorily done. CITY ADMINISTRATOR City Administrator Anne Hurlburt discussed the following reports: 2007 Summer Recreation Program Councilmembers received the summary report of the past season's summer programs, prepared by Marty McKelvey, Recreation Coordinator. This report had been discussed at the October Park and Rec Committee meeting, and will also be on their November agenda, in preparation for the 2008 season. Although the participation was down, an improvement in financial performance was achieved. The council was in consensus on the fine job that Marty did, and thanked her for October 16, 2007 Scandia City Council Page 4 the thorough report. Mayor Seefeldt suggested promotion through the Marine school and also with May Township as a way to boost enrollment. Renewal of Insurance Coverage The renewal date for all insurance coverage provided by the League of MN Cities Insurance Trust is December 1, 2007. LMCIT has requested that the City adopt a resolution designating the insurance agent. Administrator Huriburt recommended continuing with Security State Agency, as they have been providing fine service. Dolores Peterson, seconded by Donnette Yehle, moved to adopt Resolution 10-16-07-01 Designating Security State Agency as Agent for Property, Casualty and Workers Compensation Insurance. The motion passed unanimously. The City must also decide each year whether to waive the statutory monetary limit on tort liability. In the past, the limit has been waived. Dolores Peterson, seconded by Pete Crum, moved to waive the monetary limits on tort liability. The motion passed unanimously. Agent Joann Buse has asked to council to consider whether or not to add insurance coverage for "property in the open" (PIO), for items such as playground equipment, street lights, benches, etc. The coverage is available at a rate of$0.86 per $100 of value. Consensus of the council was to waive this coverage. Councilmember Harnetty stated "you can't insure against everything". Sale of Surplus Property An offer of$909.00 was received by the October 18th deadline for bids on the surplus Onan standby generator. No offers were received for the two-way radios. Donnette Yehle, seconded by Dolores Peterson, moved to authorize the sale of the Onan generator to Mr. Don Brown at a price of$909.00. The motion passed unanimously. Councilmember Harnetty suggested that the Stillwater Amateur Radio Association be contacted in regards to a donation of the radios to their group. Tax-Forfeited Parcel 29-032-20-32-0005 The above vacant parcel, located on the west side of Big Marine Lake between 19472 and 19453 Manning Trail, was forfeited to Washington County for non-payment of property taxes. The parcel has no frontage on a public road, is undersized and not buildable without significant variances. A sale to an adjacent landowner for combination with their existing parcel was recommended. Dolores Peterson, seconded by Dennis Seefeldt, moved to adopt Resolution 10-16-07-02 Approving the Classification and Sale of Tax Forfeited Parcel No. 29-032-20- 32-0005. The motion passed unanimously. JOHN LINDELL—EAW'S FOR SAND AND GRAVEL MINING John Lindell provided the council with documentation of a case in which the DNR assumed the responsibility of RGU (responsible government unit) for undertaking an Environmental Assessment Worksheet regarding a mining operation in Beltrami County. Mr. Lindell has asked October 16, 2007 Scandia City Council Page 5 the City of Scandia to take similar action for future EAWs concerning mining operations. Under the provisions of the Mining Ordinance and the rest of the Development Code, the City is the responsible government unit. Council discussed the fact that professionals are hired to advise on environmental issues and sufficient oversight is in place. The DNR's expertise will be available to the city throughout the EAW review process. Administrator Hurlburt relayed comments from DNR staff that their agency would be hesitant to take on an EAW, and in the case in Beltrami County, the DNR was the landowner. Councilmember Harnetty commended Mr. Lindell for his diligence in pursuing gravel pit issues. EXTENSION OF CERTIFICATE OF COMPLIANCE—JIM'S TREE FARM Jim Simpson, 23393 Nolan Avenue, has requested that the city extend his Certificate of Compliance to build a 5,500 square foot agricultural building on his 116-acre tree farm. Dolores Peterson, seconded by Pete Crum, moved to adopt Resolution 10-16-07-03 Extending the Certificate of Compliance for James and Peggy Simpson to November 1, 2009. The motion passed unanimously. APPOINTMENTS TO THE PARK AND RECREATION COMMITTEE Two applications have been received following the advertisement of the open positions on the Park and Recreation Committee. Interviews will be arranged with these candidates, to include Councilmembers Yehle and Harnetty, Administrator Hurlburt, and Park and Recreation Committee members Smith and Schik. ORDINANCE 105 —ADOPTION OF THE MN STATE BUILDING CODE The State of Minnesota adopted a new building code on July 10, 2007. The 2007 MNSBC replaces the 2003 MNSBC,which Scandia adopted with Ordinance 78. Pete Crum, seconded by Dolores Peterson, moved to adopt Ordinance 105,Approving the 2007 Minnesota State Building Codes. The motion passed unanimously. ORDINANCE 106—SETTING FEES FOR BUILDING PERMITS The MNSBC requires that a fee schedule be adopted with the new building code. Steve Thorp, Scandia Code Official, prepared a schedule that is in keeping with that used in the past and very consistent with almost all of the surrounding areas in Minnesota. Dolores Peterson, seconded by Donnette Yehle, moved to adopt Ordinance 106 Establishing Fees for Building Permits Issued by the City of Scandia. The motion passed unanimously. FEE FOR REGISTRATION OF DANGEROUS DOGS When New Scandia Township adopted Ordinance 75, providing for the identification of dangerous dogs, a specific fee had not been set. The ordinance is based on a Minnesota Statute, which allows for a fee of not more than $500.00. Upon a recommendation by Steve Thorp, setting the fee at $100 was discussed. Councilmember Yehle suggested setting the fee higher as a deterrent to owners whose dogs are classified as dangerous. Councilmember Peterson was in agreement with this. Dolores Peterson, seconded by Donnette Yehle, moved to adopt October 16, 2007 Scandia City Council Page 6 Resolution 10-16-07-04 Setting Dangerous Dog Registration Fee at $300.00. The motion passed unanimously. TOBACCO LICENSE FEE Tobacco licenses, which were applied for with Washington County prior to the incorporation of the City of Scandia, are to be renewed through Scandia by December 1, 2007. The fee amounts are based on the 2007 fees plus 4%, as the County is planning to increase their fees by this amount. Dolores Peterson, seconded by Donnette Yehle, moved to adopt Resolution 10-16- 07-05 Setting Tobacco License Fees. The motion passed unanimously. The cost for a year- round license will be $272.00, with a seasonal license set at $196.00 Dolores Peterson, seconded by Donnette Yehle, moved to adjourn. The meeting adjourned at 9:12 p.m. Respectfully submitted, Brenda Eklund Deputy Clerk 5- a) .2) October 24, 2007 A special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt called the meeting to order at 4:30 p.m. The following councilmembers were present: Dolores Peterson, Peter Crum, Donnette Yehle and Mayor Dennis Seefeldt. Councilmember Michael Harnetty was absent. Staff present: Administrator Anne Hurlburt and City Attorney Dave Hebert. The Council and staff visited five sites for which objections have been filed to assessments for the 2007 Street Improvement Project. After the site visits, the Council convened in the Board Room of the Community Center for a discussion of the site visits. The findings were as follows: • 23950 Manning Trail N., PID No. 06-032-20-21-0003 Owner: Glenn and Sally DelGiudice This is a corner lot proposed to be assessed for one unit for paving of 240th St. The driveway for the home is on Manning Ave., not 240th Street, so the assessment should be for one-half unit in accordance with the established policy for corner lots. • 11240 228th St. N., PID No. 07-032-20-11-0002 Owner: Michael and Nancy Peterson This is a 20-acre site which may be subdivided to create an additional lot, under current zoning ordinance provisions. The assessment for two units was found to be correct. • 23500 Meadowbrook Ave. N., PID No. 05-032-20-14-0002 Owner: Scott and Rebecca Muellner. Access to this property is from 235th, even though the mailing address is Meadowbrook. The assessment for one unit for paving of 235th Street was found to be correct. • 20969 Quadrant Ave. N., PID No. 24-032-20-11-0001 Owner: Peter and Susan Schwarz The assessment for one unit was found to be correct. The City is not responsible for paving driveways within the right-of-way. • 16360 209th St. N. PID No. 19-032-19-22-0005 Owner: Jason and AmyJo Helke This is a corner lot on Highway 95. The driveway access is from a road section that was already paved as part of Highway 95. The assessment should be reduced from one unit to one- half unit, consistent with the policy for corner lots. Staff was directed to make the appropriate changes in the assessment roll for approval at the November 6 meeting. The meeting adjourned at 5:55 p.m. Respectfully submitted, Anne Hurlburt City of Scandia Administrator/ Clerk Ov.) November 6, 2007 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 8:00 p.m. The following councilmembers were present: Councilmembers Michael Harnetty, Dolores Peterson, Mayor Dennis Seefeldt. Concilmembers Pete Crum and Donnette Yehle were absent. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Deputy Clerk Brenda Eklund. APPROVAL OF AGENDA Mayor Seefeldt added to the agenda a report on the Carnelian-Marine-St. Croix Watershed meeting that he attended on November 5th. Dolores Peterson, seconded by Michael Harnetty, moved to approve the agenda as amended. The motion passed unanimously. RESOLUTION 11-06-07-01: ADOPTING 2007 ROAD IMPROVEMENT ASSESSMENTS At the October 16, 2007 public hearing of the 2007 Road Improvement Assessments, five objections to the assessments were registered. On October 24th, the Council held a special meeting to visit the sites for which objections were filed. Based on the findings at the special meeting, assessments for two parcels have been changed: o 23950 Manning Trail N., PID No. 06-032-20-21-0003 Owner: Glenn and Sally DelGiudice-- reduced from $1,196 to $598.00. o 16360 209th St.N. PID No. 19-032-19-22-0005 Owner: Jason and AmyJo Helke-- reduced from $3,588 to $1,794.00. In the revised assessment roll, the total amount of assessment is reduced from $352,820 to $350,428. The assessment to property owners remains at $1,196 per unit for collector streets, and $3,588 per unit for non-collector streets. Dolores Peterson, seconded by Michael Harnetty, moved to adopt Resolution 11-06-07-01,Adopting the 2007 Road Improvement Special Assessments. The motion passed unanimously. MAINTENANCE CONTRACT FOR THE 201 COLLECTOR SYSTEM,2008-09 The contract with Washington County Department of Public Health for operation and maintenance of the 201 sewer system that serves residents on Big Marine Lake was presented. The agreement extends the term to 2009, with a cost increase from $90.00 per hour in 2007 to $95.00 in 2008, and $100.00 in 2009. City Attorney Hebert stated that the contract appeared satisfactory. Dolores Peterson, seconded by Michael Harnetty, moved to approve the Operation and Maintenance Agreement for the 201 Community Wastewater System with Washington County for 2008 and 2009. The motion passed unanimously. RFP FOR AUDIT SERVICES Five responses were received by the October 26th deadline following the issue of an RFP for city audit services. Council reviewed a spreadsheet summarizing the proposals and was in agreement that the proposal submitted by Abdo Eick & Meyers was the most impressive. Most of their practice consists of city government clients. They proposed the highest level of effort, including submission of management reports and other valuable services. They also have the Banyon accounting software as used by the Scandia city office. Dolores Peterson, seconded by Michael Harnetty, moved to authorize staff to interview Abdo Eick& Myers, to include November 6, 2007 Scandia City Council Page 2 Administrator Hurlburt and Treasurer Colleen Firkus. The motion passed unanimously. It will be at the staffs discretion to interview additional firms. A report will be given at the December 4th council meeting. SEASONAL ICE RINK ATTENDANTS Council reviewed the updated position description for seasonal Ice Rink attendants to staff the warming house during the winter season. Skating Manager John Beattie will recruit and select the part-time employees and recommends advertising the position so that there are enough workers for the season. Dolores Peterson, seconded by Dennis Seefeldt, moved to authorize staff to advertise and hire up to six Ice Rink Attendants for the 2007-08 season at a pay rate of$8.59 per hour,with an additional$.25 per hour for each prior year experience ($8.84 for a second-year attendant, $9.09 for a third-year attendant). The motion included approval of the position description as presented. The motion passed unanimously. APPOINTMENTS TO THE PARK AND REC COMMITTEE Three applicants were interviewed on October 30th by a committee consisting of Councilmembers Harnetty and Yehle, Park Committee members Smith and Schik, and Administrator Hurlburt. They have recommended that all three, Joan Benner, Tom Triplett and Edward Ruf, be appointed to the Park and Recreation Committee, bringing the membership up to the recommended number of nine. Councilmember Harnetty stated that all were outstanding candidates. Appointments run for five years. As Joan Benner is a long term resident (14 years), she will fill an opening to expire on January 31, 2012. A coin flip determined the appointment of Tom Triplett to fill resigned member Ron Couture's term (expiring on January 31, 2010). Michael Harnetty, seconded by Dennis Seefeldt, moved to adopt Resolution 11-06-07-02, Appointments to the Parks and Recreation Advisory Committee,with the following terms: • Tom Triplet, term expires January 31,2010 • Joan Benner, term expires January 31,2012 • Edward Ruf, term expires January 31, 2012 The motion passed unanimously. REPORT ON CARNELIAN-MARINE—ST. CROIX WATERSHED MEETING Mayor Seefeldt reported on a meeting of the Carnelian-Marine-St. Croix Watershed which he was invited to attend on November 5th. The Watershed would like to explore a joint conservation project with the city to control erosion and run-off along 205th Street (the Log House Landing road). Their proposal addresses the reduction of siltation into the trout stream, water treatment of run-off into the river, and stabilizing the erosion at the boat landing. Consensus indicated that this would be worth considering upon the submission of additional plans. Dennis Seefeldt, seconded by Dolores Peterson, authorized Administrator Hurlburt to send a letter to the Carnelian-Marine-St. Croix Watershed indicating the council's intent to pursue this joint project further. The motion passed unanimously. November 6, 2007 Scandia City Council Page 3 The Planning Commission meeting was called to order at 8:30 p.m. The following members were present: Chairman Chris Ness, Peter Schwarz, James Malmquist, Christine Maefsky, Kevin Nickelson. Staff present: City Planner Richard Thompson. SWANSON MINOR SUBDIVISION/PRELIMINARY PLAT—OLD MARINE ESTATES, CONTINUED HEARING The hearing on the application of John and Sandra Swanson for a minor subdivision/preliminary plat to create three lots at 11980 Lakamaga Trail was continued from October 2nd. Comments were received from the DNR, Car-Mar Watershed and Washington County Conservation District, along with additional information from the applicant. Ned Froberg, Hult Surveying, presented information regarding the updated submission of a Woodland Preservation plan. The plan shows the transplanting of pine trees from the driveway to an area along the lot lines. City Planner Thompson presented his report in which he recommended approval of the preliminary plat with conditions that need to be met prior to the submission of a final plat. These conditions primarily addressed surface water and wetland protection. The conditions were incorporated into a draft resolution. The Planning Commission discussed the tree replacement plan and questioned how the plan will be evaluated. City Planner Thompson stated that a qualified landscape architect, which TKDA has on staff, could approve the plan. Commissioner Malmquist noted that condition#5 should state a tree replacement payment of$100 per tree. Commissioner Nickelson questioned the need for a covenant between lots 2 and 3 to address the shared driveway. City Attorney Hebert stated that the plat can be approved with the condition of the shared driveway and the developer can impose conditions as lots are sold. Mr. Froberg stated that each lot has an easement for shared use of the driveway. Administrator Hurlburt stated that the resolution needs to include a condition that access to Lots 2 and 3 shall be from a shared driveway located on Lot 2 to avoid potential wetland impact. Commissioner Malmquist asked if condition#6 is explicit enough in addressing road and driveway design. City Planner Thompson stated that the applicant must work with the City Engineer and Fire Chief on the technical aspects. The area for the turn-around at the end of Lakamaga should be enlarged 20-30 feet to allow for snow storage. This will be determined by the City Engineer before final plat approval. Commissioner Nickelson suggested that a condition be added stating that the accessory structure on Lot 1 between the existing house and the lake be removed or moved to meet setback requirements. Chairman Ness asked for public comments. Tim Pratt, representing Pratt family landowners to the northwest, addressed the contents of a letter sent to the Commission and Council in which there were concerns about use of the shoreline, structure heights and raingardens. The intent was November 6, 2007 Scandia City Council Page 4 to make the city aware of the ecological issues present with development of this land and to take actions to reduce negative impacts, in particular run-off and flooding onto the Pratt property. Mr. Pratt was informed that at the time of a building permit application, the building inspector will provide information to the builder regarding vegetation removal and erosion control. Chairman Ness closed the hearing to the public. In addressing plans to reduce potential run-off, the developers are aware of the Watershed's recommendation of raingardens and other features to collect the water before it floods onto the Pratt's property. Mr. Froberg described the check dams and the collector basin at the bottom of the hill that will be installed. City Attorney Hebert addressed what can be considered managed woodland and the need for tree removal. Mayor Seefeldt noted that the ordinance does address this and that not necessarily all the removed trees will need to be replaced, which were planted by the landowners in large numbers. TKDA will obtain the recommendation of a landscape architect at the time of final plat submission. Commissioner Nickelson felt it was important to require a maintenance agreement between the owners of the shared driveway. This could be a way to reduce the city's liability if problems occur in the future. Staff suggested that this is not a necessity, but there would be no harm in doing so. The city could verify that this is done but could not enforce the agreement. The Planning Commission voted to approve draft resolution with the following added conditions: • The accessory structure (shed) on Lot 1 between the house and the lake must either be moved to meet setback requirements or removed. • Access to Lots 2 and 3 shall be from a shared driveway located on Lot 2. The driveway shall be built to meet the requirements of the fire chief to allow emergency vehicle access. A driveway maintenance agreement, in the form of a covenant, shall be recorded prior to issuance of a building permit. Dolores Peterson, seconded by Michael Harnetty, moved to accept the recommendation of the Planning Commission to adopt amended Resolution 11-06-07-03 Approving Old Marine Estates Preliminary Plat. The motion adopted unanimously. Dolores Peterson, seconded by Michael Harnetty, moved to adjourn. The meeting adjourned at 9:25 p.m. Respectfully submitted, Brenda Eklund City of Scandia Deputy Clerk 5. SCANDIA City of Scandia Treasurer's Report October 31, 2007 Beginning Balance 10/01/07 1,341,805.45 Receipts 196,534.78 Expenditures 388,677.96 Payroll 18,121.96 -406,799.92 Adjustments: Electronic Checks -2,519.52 Ending Balance 10/31/07 1,129,020.79 Submitted by: Colleen Firkus, Treasurer Treasurer's Report IA C'ANDIA erwamminnswinis 2007 CASH BALANCES AT END OF MONTH FUND JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER 101 GENERAL 151,058 66,365 42,008 32,104 -7,980 -18,782 79,844 56,257 31,467 9,554 201 ROAD&BRIDGE 25,156 1,378 -8,097 -24,659 -38,680 -52,024 163,104 105,196 61234 29,575 202 FIRE 10,036 -66,872 -72,645 -75,897 -80,129 -84,997 -62,335 -36,801 13,834 -31,369 203 POLICE 51,968 54,163 10,489 10,489 10,489 10,229 53,499 53,499 53,499 54,975 204 PARK 30,921 23,910 22,436 21,625 21,580 20,182 43,119 40,528 40,183 39,352 205 COMMUNITY CTR 29 909 24,251 22,438 11,333 8,667 -2,771 10,666 8,116 5,545, 3,995 207 WATERSHED -1 345 -1,337 -1,337 -1,337 -1,337 -1,337 7,083 7,083 7,083 7,370 208 UPTOWN SEWER 25,898 26,070 26,058 26,058 25,807 25,784 44,356 5,954 3,647 3,543 302 BLACKTOP 482,333 297,013 297,013 297,013 297,013 297,013 315,114 310,553 310553 311,512 304 BLACKTOP 277,263 276,203 277,127 277,127 277,127 278,051 376,822 125,902 125,902 130,874 307 BLACKTOP -180,909 -195,787 -256,483 -259,655 1,119,416 710,617 208,598 85,687 59,292 36,270 310 FIRE HALL BOND 166,229 171,741 171,741 149,224 148,821 148,821 198,642 177,502 198642 102,824 403 CAPITAL IMPR 188,604 195,008 195,008 195,008 195,008 195,008 219,919 191,219 191,219 191,219 404 PARK CAP IMPR 7,469 7,612 3,812 3,571 3,571 3,571 45,571 45,571 45,571 46,421 406 EQUIPMENT REPLACEMENT 32,911 602 201 SEWER 111,004 110,114 109,936 109,749 116,081 131,216 133,809 137,686 13333,,885 134,2677 801 ESCROW 15,000 15,000 22,000 25,000 26,300 16,300 27,050 27,800 28,050 28,050 TOTAL CASH BALANCE 1 390 595 1 004 832 861 504 796 751 2 121 754 1 676 880 1 864 859 1 341 750 1 342 515 1 132 250 5. ) NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 1 Payments Current Period: NOVEMBER 2007 Batch Name 11-20-07 User Dollar Amt $288,585.03 Payments Computer Dollar Amt $288,585.03 $0.00 In Balance Refer 0 ALL SAFE INC. Cash Payment E 202-42220-221 EQUIPMENT PARTS Extinguisher Charge $150.52 Invoice 80571 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $150.52 Refer 0 AMERIPRIDE LINEN&APPAREL S Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center Supplies $278.44 Invoice M359869-1007 Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center Supplies $170.35 Invoice M386466-1007 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $448.79 Refer 0 ANCOM COMMUNICATIONS, INC. _ Cash Payment E 202-42260-220 REPAIRS Pager Repair $12.00 Invoice 75119 Cash Payment E 202-42260-220 REPAIRS Pager Repair $12.00 Invoice 75322 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $24.00 Refer 0 BACKSTITCH EMBROIDERY Cash Payment E 202-42280-438 MISCELAN EXPENSE Fire Dept.T-shirts $108.00 Invoice 500483 Cash Payment E 205-41900-210 MISCELLANEOUS EXP Security polo shirts $54.00 Invoice 500494 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $162.00 Refer 0 BERGSCHNEIDER,BRYAN _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $50.00 Invoice Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $50.00 Refer 0 BONESTROO _ Cash Payment E 201-43126-303 ENGINEERING FEE General $1,119.57 Invoice 150329 Cash Payment E 201-43126-303 ENGINEERING FEE General Private Development $639.50 Invoice 150337 Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Development $9,840.73 Invoice 150332 Cash Payment E 307-43260-303 ENGINEERING FEE 2007 Street Improvements $2,983.70 Invoice 150333 Cash Payment E 201-43126-303 ENGINEERING FEE 2007 Drainage Improvements $8,951.08 Invoice 150335 Cash Payment E 201-43126-303 ENGINEERING FEE General $2,078.00 Invoice 149293 Cash Payment E 201-43126-303 ENGINEERING FEE General Private Development $167.00 Invoice 149294 Cash Payment E 201-43126-303 ENGINEERING FEE Nature's Walk $556.00 Invoice 149295 NEW SCANDIA TOWNSHIP 11/16/0711:48 AM Page 2 Payments Current Period: NOVEMBER 2007 Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Development $7,133.84 Invoice 149296 Cash Payment E 307-43260-303 ENGINEERING FEE 2007 Street Improvements $8,487.52 Invoice 149297 Cash Payment E 201-43126-303 ENGINEERING FEE 2007 Drainage Improvements $9,946.46 Invoice 149298 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $51,903.40 Refer 0 CHALGREN, MIKE Cash Payment E 101-41000-200 OFFICE SUPPLIES Computer Consulting $120.00 Invoice 185 Cash Payment E 101-41000-570 OFFICE EQUIPMENT& USB Hard drive/Backup $153.35 Invoice 186 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $273.35 Refer 0 CHISAGO LAKES DISTRIBUTING I Cash Payment E 201-43126-221 EQUIPMENT PARTS- Shop Supplies $133.06 Invoice 350727 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $133.06 Refer 0 CITIBUSINESS CARD _ Cash Payment E 403-43000-219 PROJECTS Reliance Telphone Service $1,274.35 Invoice 10-18-07 Cash Payment E 101-41000-200 OFFICE SUPPLIES Website Survey Connection $19.95 Invoice 10-24-07 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $1,294.30 Refer 0 CITY OF FOREST LAKE Cash Payment E 101-49840-435 CABLE TV AGREEME-N 3rd Quarter Franchise Fee $1,240.75 Invoice 10-25-07 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $1,240.75 Refer 0 CONNEXUS ENERGY _ Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Streetlights $64.50 Invoice 10-29-07 Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $13.20 Invoice Cash Payment E 602-43252-381 UTILITIES 201 Dialer $21.01 Invoice Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $98.71 Refer 0 COUNTRY MESSENGER Cash Payment E 101-41000-210 MISCELLANEOUS EX-P Comp Plan Ad $32.40 Invoice 183369 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $32.40 Refer 0 DIAMOND MOWERS, INC. Cash Payment E 201-43126-221 EQUIPMENT PARTS Roadside mower flail knives $121.22 Invoice 31269 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $121 22 Refer 0 ECM PUBLISHERS, INC Cash Payment E 101-41000-210 MISCELLANEOUS EXP Comp Plan Ad $79.20 Invoice IT00108446 NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 3 Payments Current Period: NOVEMBER 2007 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $79.20 Refer 0 F X L INC _ Cash Payment E 101-42000-103 PT EMPLOYEES Assessor Services $1,500.00 Invoice 11-07 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $1,500.00 Refer 0 FAIRVIEW PHARMACY SERVICES Cash Payment E 202-42220-221 EQUIPMENT PARTS Medical Supplies $6.62 Invoice 3012949 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $6.62 Refer 0 FARM PLAN Cash Payment E 201-43126-221 EQUIPMENT PARTS Plow truck filters $75.81 Invoice 9095 Cash Payment E 201-43126-221 EQUIPMENT PARTS Grader filters $78.05 Invoice S40941 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $153.86 Refer 0 FIRKUS, COLLEEN _ Cash Payment E 101-41510-107 MILEAGE Mileage $10.67 Invoice 11-8-07 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $10.67 Refer 0 FOREST LAKE PRINTING INC _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Envelopes $33.02 Invoice 9072 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $33.02 Refer 0 FRONTIER _ Cash Payment E 101-41000-321 TELEPHONE City Hall $219.31 Invoice 6514332274 Cash Payment E 205-41920-321 TELEPHONE Annex $54.00 Invoice Cash Payment E 602-43252-381 UTILITIES 201 Dialer $74.00 Invoice Cash Payment E 204-45201-381 UTILITIES Warming House $67.03 Invoice 6514335266 Cash Payment E 202-42280-321 TELEPHONE Firehall $122.31 Invoice 6514334383 Cash Payment E 201-43126-321 TELEPHONE Maintenance $61.33 Invoice 6514335223 Cash Payment E 101-41910-321 TELEPHONE BId.Official $72.48 Invoice 6514335762 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $670.46 Refer 0 GOPHER STATE ONE-CALL, INC Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $10.15 Invoice 7100802 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $10.15 Refer 0 HARDRIVES, INC. Cash Payment E 201-43260-220 REPAIRS 4th&Final-2006 Street Repairs $8,000.00 Invoice 10-17-07 NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 4 Payments Current Period: NOVEMBER 2007 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $8,000.00 Refer 0 HEBERT, WELCH, HUMPHREYS& Cash Payment E 101-41610-304 LEGAL FEES Prosecution $1,211.80 Invoice 14761 Cash Payment E 101-41600-304 LEGAL FEES Legal Services $1,000.00 Invoice 14764 Cash Payment E 307-41500-308 ADMINISTRATION COS 2007 Road Project $522.00 Invoice 14764 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $2,733.80 Refer 0 KIRVIDA FIRE - Cash Payment E 202-42220-221 EQUIPMENT PARTS Ladder $239.83 Invoice 885 Cash Payment E 202-42260-220 REPAIRS Repair Winch Cable $277.05 Invoice 886 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $516.88 Refer 0 KRUEGER, DONALD R. _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $154.00 Invoice 11-2-07 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $154.00 Refer 0 LAROCHE, WALT _ Cash Payment E 202-42280-220 REPAIRS Replace sink&faucet-Firehall $700.00 Invoice 10-11-07 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $700.00 Refer 0 LEAGUE OF MINN CITIES INS TRU Cash Payment E 602-43252-362 PROPERTY INSURANC Lift Stations Prop. Ins. $123.00 Invoice 26552 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $123.00 Refer 0 LEAGUE OF MINNESOTA CITIES _ Cash Payment E 101-41110-106 MEETINGS Yehle-Regional Mtg. $30.00 Invoice 1-000032248 Cash Payment E 101-41110-106 MEETINGS Crum-Regional Mtg. $30.00 Invoice 1-000032136 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $60.00 Refer 0 LOFFLER BUSINESS SYSTEMS/LE Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier rent $181.05 Invoice 086241973 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $181 05 Refer 0 LOFFLER COMPANIES, INC. Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Contract base rate $151.20 Invoice 14784 Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Overage $391.22 Invoice 14784 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $542.42 Refer 0 MENARDS-FOREST LAKE Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $62.37 Invoice 71880 NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 5 Payments Current Period: NOVEMBER 2007 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $62.37 Refer 0 MILBRANDT ENTERPRISE Cash Payment E 202-42280-401 CLEANING Firehall $202.35 Invoice 404-46 Cash Payment E 205-41900-401 CLEANING Community Center $1,128.90 Invoice 401-46 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $1,331.25 Refer 0 MINNESOTA MUTUAL LIFE INS CO Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt Life Ins. $4.10 Invoice 10-15-07 Cash Payment E 201-43122-133 LIFE INSURANCE EMP Morrison Life Ins. $4.10 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMP Jemelka COBRA $4.10 Invoice Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $12.30 Refer 0 MINNESOTA STATE TREASURER Ck#000011E 10/5/2007 Cash Payment E 101-42400-120 STATE SURCHARGES 3rd Qrt. Bldg. Surcharge $294.11 Invoice Cash Payment E 101-42400-120 STATE SURCHARGES 2nd Qrt. Bldg.Surcharge $1,190.41 Invoice Transaction Date 10/5/2007 SECURITY STATE B 10100 Total $1,484.52 Refer 0 M-R SIGN COMPANY, INC. Cash Payment E 201-43126-221 EQUIPMENT PARTS Speed Limit Signs $219.42 Invoice 148952 Transaction Date 11/15/2007 SECURITY STATE B 10100 Total $219.42 Refer 0 NAPA AUTO PARTS - Cash Payment E 201-43126-221 EQUIPMENT PARTS Belt $45.90 Invoice 995330 Cash Payment E 201-43126-221 EQUIPMENT PARTS Belt $15.90 Invoice 995341 Cash Payment E 201-43126-221 EQUIPMENT PARTS Battery $94.24 Invoice 996670 Cash Payment E 201-43126-221 EQUIPMENT PARTS Credit -$57.87 Invoice 996920 Cash Payment E 201-43126-221 EQUIPMENT PARTS Credit -$6.92 Invoice 997154 Cash Payment E 201-43126-221 EQUIPMENT PARTS Filter $20.18 Invoice 998665 Cash Payment E 201-43126-221 EQUIPMENT PARTS Credit -$12.49 Invoice 998713 Transaction Date 11/16/2007 SECURITY STATE B 10100 Total $98.94 Refer 0 NCPERS GROUP LIFE INS - Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt Life $16.00 Invoice 11-2007 Cash Payment E 101-41401-133 LIFE INSURANCE EMP Eklund Life $16.00 Invoice NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 6 Payments Current Period: NOVEMBER 2007 Cash Payment E 101-41510-133 LIFE INSURANCE EMP Firkus Life $16.00 Invoice Cash Payment E 101-41910-133 LIFE INSURANCE EMP Thorp Life $16.00 Invoice Cash Payment E 201-43122-133 LIFE INSURANCE EMP Public Works Life $48.00 Invoice Transaction Date 11/16/2007 SECURITY STATE B 10100 Total $112.00 Refer 0 NEOPOST INC. Ck#000012E 11/16/2007 Cash Payment E 101-41000-200 OFFICE SUPPLIES Postage $1,000.00 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $1,000.00 Refer 0 NEXTEL COMMUNICATIONS _ Cash Payment E 201-43126-321 TELEPHONE Public Works $46.23 Invoice 0042001916 Cash Payment E 202-42280-321 TELEPHONE Fire Dept. $105.14 Invoice 0042001908 Cash Payment E 201-43126-321 TELEPHONE Public Works $23.11 Invoice 0060574361 Cash Payment E 101-41000-321 TELEPHONE Admin. $89.73 Invoice 0060574361 Cash Payment E 101-41910-321 TELEPHONE Bldg. Official $93.62 Invoice 0060574361 Transaction Date 11/16/2007 SECURITY STATE B 10100 Total $357.83 Refer 0 NORTHLAND TRUST SERVICES, I _ Cash Payment E 307-47000-611 BOND INTEREST 2007 Road Improvement Bond--Interest $32,178.14 Invoice 10-11-2007 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $32,178.14 Refer 0 OFFICE MAX CREDIT PLAN _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $8.84 Invoice 9-17-07 Transaction Date 11/16/2007 SECURITY STATE B 10100 Total $8.84 Refer 0 OFFICEMAX CONTRACT, INC. _ Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $152.25 Invoice 00750019 Cash Payment E 101-41000-200 OFFICE SUPPLIES Credit return -$14.82 Invoice 00520050 Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $44.47 Invoice 00733860 Cash Payment E 204-45201-221 EQUIPMENT PARTS First Aid Kit-Warming House $33.75 Invoice 00733860 Cash Payment E 101-41000-200 OFFICE SUPPLIES Electric Stapler $26.86 Invoice 00733977 Transaction Date 10/5/2007 SECURITY STATE B 10100 Total $242.51 Refer 0 OSCEOLA SAND AND GRAVEL _ Cash Payment E 201-43126-228 GRAVEL&SAND Gravel, crushed limestone $844.69 Invoice 11-12-07 Transaction Date 11/16/2007 SECURITY STATE B 10100 Total $844.69 NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 7 Payments Current Period:NOVEMBER 2007 Refer 0 R&R SPECIALTIES, INC. Cash Payment E 204-45201-221 EQUIPMENT PARTS Rink dasher boards $51.12 Invoice 28953 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $51.12 Refer 0 RAPID PRESS Cash Payment E 101-41000-210 MISCELLANEOUS EXP Comp Plan Postcard Mailing $118.02 Invoice 24184 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $118.02 Refer 0 RELIANCE TELESERV/CE _ Cash Payment E 403-43000-219 PROJECTS Phone Installation $2,462.42 Invoice 11-5-07 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $2,462.42 Refer 0 SCANDIA STORE _ Cash Payment E 202-42280-342 GENERAL Fire Dept. Dinner $169.14 Invoice 2674 Cash Payment E 101-41000-210 MISCELLANEOUS EXP Comp Plan Meeting Refreshments $124.58 Invoice 2664 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $293.72 Refer 0 SELECT ACCOUNT Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt HSA $91.70 Invoice 12-2007 Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison,Egelkraut HSA $200.00 Invoice Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp HSA $91.70 Invoice Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison HSA $310.00 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $693.40 Refer 0 SHERILL REID _ Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $100.00 Invoice 07-128 Cash Payment E 101-41000-205 ANIMAL CONTROL Animal Control $50.00 Invoice 07-129 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $150.00 Refer 0 SRC,INC _ Cash Payment E 202-42280-381 UTILITIES Fire Hall $32.24 Invoice 11-5-07 Cash Payment E 204-45200-384 REFUSE DISPOSAL Log House Landing $101.55 Invoice 11-5-07 Cash Payment E 204-45200-384 REFUSE DISPOSAL Lighted Ballfield $61.25 Invoice 11-5-07 Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $120.89 Invoice 11-5-07 Cash Payment E 201-43126-210 MISCELLANEOUS EXP Yard ticket-tires,monitor $68.00 Invoice 11-2-07 Cash Payment E 101-41000-430 RECYCLING Nov. Recycling $2,320.50 Invoice NEW SCANDIA TOWNSHIP 11/16/07 11:48AM Page 8 Payments Current Period: NOVEMBER 2007 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $2,704.43 Refer 0 STATE OF MINNESOTA _ Cash Payment E 101-41560-304 LEGAL FEES Incorporation Fees $13,192.75 Invoice 0330-17138 Transaction Date 10/5/2007 SECURITY STATE B 10100 Total $13,192 75 Refer 0 SVEBACK, DOROTHY _ Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $832.00 Invoice 10-15-07 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $832.00 Refer 0 SW/WC SERVICE COOPERATIVES Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt Coverage $231.50 Invoice 12-2007 Cash Payment E 101-41401-131 HEALTH INSURANCE E Eklund Coverage $231.50 Invoice Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp Coverage $231.50 Invoice Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison Coverage $593.20 Invoice Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $148.30 Invoice Cash Payment E 201-43122-131 HEALTH INSURANCE E Egelkraut Coverage $593.20 Invoice Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Egelkraut Contribution $148.30 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $2,177.50 Refer 0 THORP, STEVE _ Cash Payment E 101-41910-107 MILEAGE Mileage $69.35 Invoice 10-15-07 Cash Payment E 101-41910-107 MILEAGE Mileage $70.32 Invoice 10-31-07 Cash Payment E 101-41910-107 MILEAGE Mileage $72.25 Invoice 11-15-07 Cash Payment E 101-42400-200 OFFICE SUPPLIES Safety Vest $10.00 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $221.92 Refer 0 TKDA Cash Payment E 101-41910-112 PROFESSIONAL SERVI General Planning $132.58 Invoice 200704408 Cash Payment E 101-41000-207 HEARING FEES Swanson Subdivision $567.01 Invoice 200704409 Cash Payment E 101-41000-207 HEARING FEES Big Marine Store Variance $344.02 Invoice 200704410 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $1,043.61 Refer 0 TODD'S HOME CENTER Cash Payment E 202-42280-221 EQUIPMENT PARTS Fire--supplies $37.62 Invoice 10-31-07 NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 9 Payments Current Period: NOVEMBER 2007 Cash Payment E 202-42220-212 FUEL Fire--fuel $92.25 Invoice Cash Payment E 201-43126-221 EQUIPMENT PARTS Supplies $51.99 Invoice Cash Payment E 201-43126-212 FUEL Fuel $1,246.36 Invoice Cash Payment E 205-41900-221 EQUIPMENT PARTS Comm.Center $12.24 Invoice Cash Payment E 204-45200-221 EQUIPMENT PARTS Rink $28.74 Invoice Cash Payment E 202-42280-221 EQUIPMENT PARTS Fire--supplies $3.41 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $1,472.61 Refer 0 UNION SECURITY INSURANCE CO Cash Payment E 101-41320-134 DISABILITY INS EMPLO Hurlburt Disability $39.50 Invoice 11-2007 Cash Payment E 101-41910-134 DISABILITY INS EMPLO Thorp Disability $25.40 Invoice Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison Disability $45.20 Invoice Cash Payment E 201-43122-134 DISABILITY INS EMPLO Egelkraut Disability $25.40 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $135.50 Refer 0 US BANK - Cash Payment E 310-47000-601 BOND PRINCIPAL(DEB 2000 Building Bond $75,000.00 Invoice 33380390 Cash Payment E 310-47000-611 BOND INTEREST Interest $22,517.50 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $97,517.50 Refer 0 V.I.P. PEST CONTROL _ Cash Payment E 205-41900-406 GROUNDS CARE Pest Control $34.08 Invoice 5139 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $34.08 Refer 0 WASHINGTON COUNTY DEPT PUB _ Cash Payment E 602-43252-386 PUMPING&GENERAL Bliss Operation/Mgmt. $3,683.92 Invoice 3rd Qrt. Cash Payment E 602-43252-386 PUMPING&GENERAL Anderson/Erickson Mgmt. $1,359.69 Invoice Cash Payment E 205-41900-334 LICENSE/CDL 2008 Comm. Center License Fee $595.00 Invoice Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $5,638.61 Refer 0 WASHINGTON COUNTY RECORDE _ Cash Payment E 101-41000-207 HEARING FEES Simpson Resolution Recording Fee $46.00 Invoice 1536 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $46.00 Refer 0 WASHINGTON CTY SHERIFF'S OF NEW SCANDIA TOWNSHIP 11/16/07 11:48AM Page 10 Payments Current Period: NOVEMBER 2007 Cash Payment E 203-42170-112 PROFESSIONAL SERVI Police Services $48,451,23 Invoice 1st Half 07 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $48,451.23 Refer 0 XCEL ENERGY - Cash Payment E 602-43252-381 UTILITIES LS#1 $17.68 Invoice 302519740 Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $224.72 Invoice 302785259 Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $14.52 Invoice 303033579 Cash Payment E 201-43126-381 UTILITIES Flashing Light $30.81 Invoice 303328935 Cash Payment E 204-46101-381 UTILITIES Aerator $8.52 Invoice 303682753 Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $270.18 Invoice 131405625 Cash Payment E 202-42280-381 UTILITIES Fire Siren $2.86 Invoice 128894036 Cash Payment E 201-43126-381 UTILITIES Maintenance Garage $36.89 Invoice 130033146 Cash Payment E 205-41900-381 UTILITIES Community Center $580.64 Invoice 130201433 Cash Payment E 204-45201-381 UTILITIES Warming House $107.54 Invoice 130200261 Cash Payment E 204-45206-381 UTILITIES Ballfield $23.43 Invoice 129712248 Cash Payment E 205-41920-381 UTILITIES Annex electric $38.86 Invoice 129864354 Cash Payment E 205-41920-381 UTILITIES Annex gas $28.63 Invoice 129901933 Cash Payment E 201-43126-381 UTILITIES Public Works $204.85 Invoice 129864799 Cash Payment E 202-42280-381 UTILITIES Firehall $307.27 Invoice 129864799 Cash Payment E 602-43252-381 UTILITIES LS#3 and#4 $46.47 Invoice 129712746 Cash Payment E 602-43252-381 UTILITIES LS#2 $35.32 Invoice 129856611 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $1,979.19 Refer 0 YEHLE STEVEN C. _ Cash Payment E 202-42280-200 OFFICE SUPPLIES Postage $8.98 Invoice 10-29-07 Transaction Date 10/15/2007 SECURITY STATE B 10100 Total $8.98 NEW SCANDIA TOWNSHIP 11/16/07 11:48 AM Page 11 Payments Current Period: NOVEMBER 2007 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $28,626.15 201 ROAD&BRIDGE $54,524.66 202 FIRE $2,589.59 203 POLICE $48,451.23 204 PARK $496.13 205 SCANDIA COMMUNITY CENTER $3,096.03 208 UPTOWN SEWER SYSTEM $14.52 307 BLACKTOP PROJECT 2007 $44,171.36 310 FIRE HALL/PUBLIC WORKS BOND $97,517.50 403 CAPITAL IMPROVEMENTS $3,736.77 602 201 SEWER PROJECT $5,361.09 $288,585.03 Pre-Written Check $2,484.52 Checks to be Generated by the Compute $286,100.51 Total $288,585.03 Meeting Date: 11/20/2007 Agenda Item: d) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve Tobacco Products Sales Licenses for 2008 for: 1) AJL Enterprises, Inc. dba Scandia Olde Towne Liquor 2) Scandia Store, Inc. Deadline/ Timeline: • License period begins on January 1, 2008 and ends on December 31, 2008 Background: • These are the first City of Sandia tobacco licenses issued for these establishments. In 2007, Washington County issued licenses for tobacco sales in Scandia. • The applications meet all the requirements of Ordinance No. 92 regulating the sale and use of tobacco products. License fees have been paid. • The Washington County Sheriff's Dept. conducts compliance checks on behalf of the City. Both licensees passed all of their compliance checks in the last two years. Recommendation: I recommend that the Council approve the licenses. Attachments/ • License applications Materials provided: Contact(s): Prepared by: Anne Huriburt, Administrator (tobacco license 2008 AJL and Scandia Store) Page 1 of 1 11/15/07 APPLICATION FOR TOBACCO PRODUCTS RECEIVED SALES LICENSE 2008 City of Scandia, Minnesota CITY OF SCANDIA 14727 209th Street North, Scandia, MN 55073 Phone 651/433-2274 Fax 651/433-5112 Web http://www.ci.scandia.mn.us This application form is for use to request City approval of a local license for sales of tobacco, tobacco products or tobacco-related devices within the City of Scandia, as provided by City Ordinance No. 92 adopted January 2, 2007. Print, type or check all applicable information. Attach a check in the amount of the license fee, payable to the City of Scandia. Fees are not pro-rated. All licenses issued are valid for a calendar year, except that if a retail establishment conducts sales for six months or less in a calendar year it may be granted a seasonal license. Contents of this application are public information. 1. Type of License: Regular/ New (Fee= $272.00) Indicate date of opening: Regular/ Renewal (Fee= $272.00) Seasonal (Fee= $196.00) Change in Ownership (Fee= $272.00) Indicate date of change: 2. Name and address of establishment: Name:,1-17Z` )/VC ,044 wr= i w T Phone: G, % - Street Address: //ie ec? 4k /44',47, E-Mail: City/ State: Sc-'Ati.p//9/, , I//. Zip: -- - .�e,P 3 3. Minnesota Tax Identification Number: 4. Name and address of owner—business address: Name:/4 Phone: " /--516 f- Street Address: j:,1,S t/t-h✓ 'Z .A/ ✓v E-Mail: City/ State: s ,E'> /Yl✓v Zip: 53 5. Name and address of owner—refdence address: Name: Phone: Street Address: E-Mail: City/ State: Zip: ACKNOWLEDGEMENTS: I declare under the penalties of perjury and criminal liability for willfully making a false statement that this application is, to the best of my knowledge and belief, true, correct and complete. I further acknowledge that I have receive a copy of Scandia Ordinance No. 92 governing the sale and use of tobacco products, and that I am familiar with and agree to abide by its requirements. 6. Applicant Signature(s) Date: /(4-A,/,'? Upon receipt of this application you will be notified of the date on which the City Council will consider the permit. The City Council meets on the first and third Tuesday of each month. Applications must be received not less than 5 days prior to the meeting date. No application will be considered complete until the fee has been paid. PAID For City Use Only NOV 5 ?Al Application & Fee Received , 707 CITY OF SCANDIA City Council Consideration (Date) //- - 6 7 Approved Denied City of Scandia, Application for Tobacco Products License Page 2, 10/17/2007 APPLICATION FOR TOBACCO PRODUCTS RECEIVED SALES LICENSE 2008 NOV 13 2007 City of Scandia, Minnesota CITY OF SCANDIA 14727 209th Street North, Scandia, MN 55073 -Phone 651/433-2274 Fax 651/433-5112 Web http://www.ci.scandia.mn.us This application form is for use to request City approval of a local license for sales of tobacco, tobacco products or tobacco-related devices within the City of Scandia, as provided by City Ordinance No. 92 adopted January 2, 2007. Print, type or check all applicable information. Attach a check in the amount of the license fee, payable to the City of Scandia. Fees are not pro-rated. All licenses issued are valid for a calendar year, except that if a retail establishment conducts sales for six months or less in a calendar year it may be granted a seasonal license. Contents of this application are public information. 1. Type of License: Regular/ New (Fee= $272.00) Indicate date of opening: X Regular/ Renewal (Fee= $272.00) Seasonal (Fee= $196.00) Change in Ownership (Fee= $272.00) Indicate date of change: 2. Name and address of establishment: Name: 00,\ )(k,x1(.1 .n +t Phone: (0 S-/- iy 33 - tic/ 7/ Street Address: t t-111� C L VI" t 1 k o t.,d E-Mail: City/ State: C r _(.�k`\C a ►�1 l �Z� �) Zip: ; S L �- 3. Minnesota Tax Identification Number: 4. Name and address of owner—business address: Name: Phone: Street Address: E-Mail: City/ State: Zip: 5. Name and address of owner—residence address: Name: V\CL`-ti to \.1L.k) Phone: (.f S 1- LI 3 � . ,3 Street Address: \t't 4-1 S `; c M1r t t\-' E-Mail: City/ State: �� , ` `\ {� t 1"N Zip: t _� ACKNOWLEDGEMENTS: I declare under the penalties of perjury and criminal liability for willfully making a false statement that this application is, to the best of my knowledge and belief, true, correct and complete. I further acknowledge that I have receive a copy of Scandia Ordinance No. 92 governing the sale and use of tobacco products, and that I am familiar with and agree to abide by its requirements. 6. Applicant Signature(s) Date: 11 ,..c. g i\,),,,,Q,, , , _ la -c) 7 cx,,cr„, Upon receipt of this application you will be notified of the date on which the City Council will consider the permit. The City Council meets on the first and third Tuesday of each month. Applications must be received not less than 5 days prior to the meeting date. No application will be considered complete until the fee has been paid. For City Use Only A.zD Application & Fee Received 7c . lit ' NOV City Council Consideration (Date) //' 7,710-- DI CITY OF_SCAN IA Approved Denied City of Scandia, Application for Tobacco Products License Page 2, 10/17/2007 Meeting Date: 11/20/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an On-Sale 3.2% Liquor License for the Scandia Community Senior Center for 2008. Deadline/ Timeline: • The license period would begin on January 1, 2008 and end on December 31, 2008 Background: • The Scandia Community Senior Center is required to have a 3.2% liquor license in order to be eligible for a consumption and display permit. • Approval of the license does not require that the city actually sell beer. To do so would raise other issues (such as insurance.) The license is required in order to preserve the opportunity for groups renting the Community Center to serve liquor at their events. Recommendation: I recommend that the Council approve the license. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (community center liquor license 2008) Page 1 of 1 11/09/07 Meeting Date: 11/20/2007 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve pay request#4 and final to Hardrives, Inc. for the 2006 Street Repair Project as recommended by the City Engineer, in the amount of$8,000.00. Deadline/ Timeline: N/A Background: • This pay request is for the remaining$8,000.00 retainage on the project completed in 2006. • The original contract amount was $252,810.00. Total payments will be $279,933.20, $27,123.20 more than the contract amount. Recommendation: The Engineer recommends approving payment. Attachments/ • Pay Request Materials provided: Contact(s): City Engineer Tom Peterson Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (pay request hardrives 2006 repairs) Page 1 of 1 1 1/09/07 2335 Highway 36 W St.Paul,MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com October 26, 2007 �r Bonestroo Ms. Anne Hurlburt City of Scandia 14727 209th Street RECEIVED P.O. Box 128 Scandia, MN 55073 NOV - 6 2007 Re: Contractor's Request for Payment#4 and Final 2006 Street Repairs CITY OF SCANDIA Bonestroo File No.: 000568-06129-0 Dear Ms. Hurlburt, Hardrives, Inc. has requested formal acceptance of the project and release of any remaining retainage. The project was constructed in 2006 and included street improvements for Lofton Court, Olinda Lane, Frontage Road from TH 97 to CSAH 3, Ozark Avenue North and Ozark Court North. All requirements have been met and the remaining retainage of$8,000.00 should be released to Hardrives, Inc. It should be noted that total work completed to-date exceeded the contract amount by $27,123.20. Additional culverts were discovered during construction that required removal and replacement with RCP. Also, more patching of the bituminous on Ozark Avenue and Ozark Court was necessary. Therefore, at this time it would be appropriate for the City to formally accept the improvements for the 2006 Street Repairs project. Attached to this letter is Contractor's Request for Payment#4 and Final, the Contractor's IC-134 Forms, and Consent of Surety form. Please call us if you have any questions or require any additional information. Sincerely, BONESTR00 ��-- Jeremy G. Hauser Enclosure St.Paul Copy: Thomas Peterson, Bonestroo St.Cloud Dave Pribnow, Hardrives Inc. Rochester Milwaukee Chicago Engineers:; Architects Planners COS- 4 TOR'S COP 1R FILE g. Owner: City of Scandia, 14727 209th St., P. 0. Box 128, Scandia, MN 55073 Date: October 17, 2007 For Period: 2/13/2007 to 10/17/2007 Request No: 4 AND FINAL Bonestroo Contractor: Hardrives Inc., 14475 Quiram Dr., Rogers, MN 55374 CONTRACTOR'S REQUEST FOR PAYMENT 2006 STREET REPAIRS BONESTROO FILE NO 000568-06129-0 SUMMARY 1 Original Contract Amount $ 252,810.00 2 Change Order - Addition $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 252,810.00 5 Value Completed to Date $ 279,933.20 6 Material on Hand $ 0.00 7 Amount Earned $ 279,933.20 8 Less Retainage 0% $ 0.00 9 Subtotal $ 279,933.20 10 Less Amount Paid Previously $ 271,933.20 11 Liquidated damages - $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 AND FINAL $ 8,000.00 Recommended for Approval by: BONESTROO Approved by Contractor: Approved by Owner: HARDRIVES INC. CITY OF SCANDIA Specified Contract Completion Date: Date: 56806129REQ4FINAL xls Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS 1 5000.00 1 $5,000.00 2 TRAFFIC CONTROL LS 1 1700.00 1 $1,700.00 3 SILT FENCE,REGULAR LF 100 2.50 $0.00 4 REMOVE CMP CULVERT LF 140 10.25 268 $2,747.00 5 REMOVE BITUMINOUS PAVEMENT SY 800 2.75 745 $2,048.75 6 REMOVE CONCRETE PAVEMENT SY 6 25.50 7.8 $198 90 7 SAWING BITUMINOUS PAVEMENT LF 230 3.00 320 $960.00 8 SAWING CONCRETE PAVEMENT LF 30 6.00 26 $156.00 9 SELECT GRANULAR BORROW(CV) CY 300 17.00 202 $3,434 00 10 COMMON EXCAVATION CY 500 11.00 530 $5,830.00 11 DITCH EXCAVATION LF 225 10.25 189 $1,93725 12 GEOTEXTILE FABRIC,TYPE V SY 800 1.25 800 $1,000.00 13 SUBGRADE PREPARATION SY 800 0.70 800 $560.00 14 24" RCP STORM SEWER,CLASS 4 LF 16 72.00 56 $4,032.00 15 18" RCP STORM SEWER,CLASS 5 LF - 24 72.00 48 $3,456.00 16 15" RCP STORM SEWER,CLASS 5 LF 56 71.00 72 $5,112.00 17 24" FLARED END SECTION,INCLUDING TRASH GUARD EA 2 875.00 4 $3,500.00 18 18" FLARED END SECTION, INCLUDING TRASH GUARD EA 1 875.00 1 $875.00 19 15" FLARED END SECTION,INCLUDING TRASH GUARD EA 2 875.00 4 $3,500.00 20 CLASS III RANDOM RIPRAP CY 20 111.00 36 $3,996.00 21 4" PERFORATED POLYETHYLENE PIPE LF 240 11.50 250 $2,875.00 22 AGGREGATE BASE,CLASS 5 TN 405 12.00 743.28 $8,919.36 23 AGGREGATE SHOULDERING, LIME ROCK TN 350 18.25 185.58 $3,386.84 24 DRIVEWAY AGGREGATE TN 40 19.30 14.2 $274.06 25 TYPE LV NON-WEARING COURSE MIXTURE TN 975 46.50 979.69 $45,555.59 26 TYPE LV WEARING COURSE MIXTURE TN 1850 45.90 1897 $87,072.30 27 PATCH BITUMINOUS STREET SY 3000 16.75 3875 $64,906.25 28 RECLAIM BITUMINOUS PAVEMENT SY 7000 1.35 6967 $9,405.45 29 BITUMINOUS MATERIAL FOR TACK COAT GAL 950 1.50 1200 $1,800.00 30 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 120 14.00 126 $1,764.00 31 CONCRETE FLUME EA 1 551.00 1 $551.00 32 MILL BITUMINOUS PAVEMENT, 1'WIDE LF 250 3.85 321 $1,235.85 33 SEEDING,MIX 70A AC 1 1653.00 0.37 $611.61 34 TOPSOIL BORROW(LV) CY 125 18.25 84 $1,533.00 TOTAL BASE BID: $279,933.20 TOTAL BASE BID: $279,933.20 TOTAL WORK COMPLETED TO DATE $279,933.20 56806129REQ4 FINAL.xis PROJECT PAYMENT STATUS OWNER CITY OF SCANDIA BONESTROO FILE NO, 000568-06129-0 CONTRACTOR HARDRIVES INC. CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Payment Retainage Completed 1 06/01/2006 07/26/06 155,268.06 8,172.00 163,440.06 2 07/27/2006 10/12/06 106,401.08 13,772.06 275,441.20 3 10/13/2006 02/12/07 10,264.06 8,000.00 279,933.20 4 AND FINAL 02/13/2007 10/17/07 8,000.00 279,933.20 Material on Hand Total Payment to Date $279,933.20 Original Contract $252,810.00 Retainage Pay No. 4 AND FINAL Change Orders Total Amount Earned $279,933.20 Revised Contract $252,810.00 56806129REQ4FINAL xls Meeting Date: 11/20/2007 Agenda Item: y/ City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Adopt Resolution 11-20-07-01 certifying unpaid user charges for the "201" Sewer System for collection with property taxes. Deadline/ Timeline: Background: • Unpaid user charges for 2007 total $2,615.89 for eight properties. • Charges have been noticed and re-billed as required by Ordinance No. 24. Charges still unpaid should be collected with 2008 property taxes. • Interest will be added to the assessment at the rate of 7% from the date of the resolution. Recommendation: I recommend that the Council adopt the resolution. Attachments/ • Draft Resolution 11-20-07-01 Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (certify 201 charges) Page 1 of 1 11/15/07 CITY OF SCANDIA RESOLUTION NO. 11-20-07-01 CERTIFY UNPAID CHARGES FOR 201 SEWER SYSTEM FOR COLLECTION WITH PROPERTY TAXES WHEREAS, the City of Scandia operates, maintains and administers certain community sewage treatments systems constructed with"201" grant assistance in the City of Scandia; and WHEREAS, the users of the system as defined in Ordinance No. 24 are required to pay connection charges and user charges to offset expenditure incurred for the administration, annual operation, maintenance and equipment replacement of the system; and WHEREAS, the following users have failed to pay user fees due and payable in the year 2007: Name Property ID Number User Fees Eischens, Richard A. 31.032.20.14.0095 $344.80 Eischens, Richard A. 31.032.20.14.0097 $349.80 Hipp, Christopher 30.032.20.44.0004 $342.80 Johnson, Gregory D. 31.032.20.14.0072 $211.88 Lombrito, Steven 31.032.20.14.0055 $467.03 Mercado, Antonio J. 31.032.20.14.0017 $342.80 Rotier, Steven M. 31.032.20.14.0054 $356.80 Winter, Gary S. 31.032.20.14.0045 $199.98 Total: $2,615.89 NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that the amounts due and owing from each user shall be certified to the Washington County Auditor for inclusion and payment with the user's 2008 real estate tax statement, and to the amount owing shall be added interest at the rate of 7% per annum from the date of this resolution until December 31, 2008. Adopted by the Scandia City Council this 20th day of November, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ Clerk Meeting Date: 11120120.07 Agenda Item: °7 , ) City council Agenda Report city of Scandia 14727 209th St.Nort433-2274 Scandia,MN 55073 (651) Review responses to Request for Proposals (RFP) fora restoration Action Requested: Re plan for Lilleskogen Park. n. Deadline/Ti meline: RFP d Novem , ,e nciJanuary ration o8 November eadline 20,was 2007. Projberect is14 to be2007 compwit Y Background: • The concept plan for Lilleskogen(formerly Lions) Park includes the restoration of the existing wetlands and woodlands on the site. • At the request of the Park and Recreation Committee,the Council approved issuing the RFP for a consultant to prepare a restoration plan. A detailed plan is necessary in order to pursue funding for development of the park. • Development of Lilleskogen Park is project no. PR-001 in the draft Capital Improvement Plan the Council reviewed in August. The proposed 2008 budget shows $10,000 to be spent from the Parks Capital Improvement Fund in 2008 to prepare detailed plans for this park. • Six proposals were received,ranging in price from $9,880 to $24,760. The cost proposals are summarized on a chart, attached. • The Park and Recreation Committee met on November 15, 2007 to review the proposals. They found that the team of SRF and Critical Connections has the best qualifications (both for parks planning and natural resources) and has the advantage of local knowledge. While this proposal was not the least expensive ($12,789 vs. the Bonestroo proposal at S9.880) it was deemed to be the most responsive to the requirements of the RFP based on the detailed description of the tasks. • The Committee recommended that the contract be awarded to SRF/ Critical Connections, at a price not to exceed $12,000. This is less than the proposal quoted,but the Committee felt that some of the tasks could be trimmed slightly in order to come closer to the budget amount of$10,000. • Staff has contacted the consultant to determine whether they are willing to perform the work at a price not to exceed $12,000. They indicated their willingness to do so. Some reduction in the Page 1 of 2 11/16/07 level of effort for one or more tasks will Recommendation: The Council should review there be necessary. whether or not to accept the Park responses to the RFP whether ndaot to and RecreationCommittee's ' and determine exceedeo recommendation o award the contract to SRF Commute n 0. Attachments/ at an amount not to •• Summary of cost pro osals Materials provided: Six proposals p Contact(s): Karen Schik 651 433-5254 rfp award) enPrepared by: Anne Hurlburt, Administrator g ?age 2of2 11161(1 Lilleskogen Park Restoration RFP Responses 11/15/2007 SRF/Critical Kestrel/ Tasks AES Connections ' Wenck FOR BKV/PRI Bonestroo Confirmation of Concept Plan $2,500 Inventory $500 Assessment $2,900 $1,468 $1,636 $1,200 $5,400 Wetland Restoration/Management Design $2,900 $2,324 $8,845 $2,000 $1,870 Woodland Restoration/Management Design $2,500 $2,070 $6,240 Wetland/Woodland Restoration Design (Combined) $5,153 $2,500 Butterfly Garden Design $1,140 $2,720 $1,500 $1,460 Final Grading Plan $4,000 Maintenance Plan $2,106 Specifications $1,000 Prepare Cost Estimates $1,038 $1,300 Construction Docs&Mgmt Recom. $5,590 Wetland Hydrology $5,360 $2,000 Wetland Permitting $3,600 Education/Interpretation $5,500 Meetings $1,500 $2,493 $1,120 $1,320 $1,500 $1,150 Other $150 Total $24,760 $12,789 $18,925 $13,699 $19,500 $9,880 Optional Services: Topo Survey&Wetland Hydrology Modeling $3,040 Topographic Survey $5,000 \\SERVER\SharedDocs\Departments\Parks\Lilleskogen Park\RFP Responses Nov 07 RFP Responses Nov 07 11/15/20' I Meeting Date: 11/20/2007 Agenda Item: 12, ,) d) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive a report from the Park and Recreation Committee regarding winter activities. Deadline/ Timeline: N/A Background: • The Park and Recreation Committee discussed recreation programs for the upcoming winter season with the Council at the October 16 meeting. At their November 15 meeting they further refined their proposals for the skating party/winter event and the tubing party, and will report new information to the Council at the November 20 meeting. o Previously, the Committee discussed holding the February 2, 2008 winter party in partnership with Camp Lakamaga. After exploring this further, they now propose to hold the event at the Community Center, and name it "Scandia Vinterfest." Activities would be similar to the 2007 event, including the sleigh/hay ride. o Additional information has been gathered about the possibility of holding the snow tubing event at Eko Backen. After reviewing the information, the Committee recommended that it be held at Trollhaugen, if the December 29, 2007 date is still available. • Plans have also been firmed up for the skating classes. The flyer is attached for your information. • Committee Chair Dave Smith will be present at the November 20 Council meeting to discuss the recommendations. Recommendation: The Council should receive the report and give direction as appropriate. Attachments/ • Flyer for Learn-to-Skate programs Materials provided: Contact(s): Dave Smith, 651 433-5018 Prepared by: Anne Hurlburt, Administrator (rec programs nov) Page 1 of 1 11/15/07 City of Scandia Parks and Recreation announces... '-:''' ‘_: 1 r:z."' ' — -e P- �, 4,- ,,,,), W r-;•:4t-- B '#15: in 2008 .44,- ,,, , : `g'Y- 4 of Kids do^ ays, January 9 through February 13, 2008 4111 , _ Grad through 6 ,,,4: )111 3, W' T .. oy p1a ' lhockey in a recreational, non-competitive setting at 1. 1 1�Tojto cz/Community Center Skating Park in Scandia. Kids ` ©want : tice their stick handling, passing and shooting ng 6 �i i g games will be taught by Hockey Enthusiast, _ - .` otan ' ` = Helmet, face cage and stick are a must. Bring �• A.-"1, V..:'* 'r your o Fes`Minimum class size: 20 students. Z Pleasure Skatin g .,,,,,-,, , ,:, q Thursdays, January 10 through February 1_ 00 ..„„ ,, ._:,_?__,..„,„,,..„.,,,, _f Grades Kindergarten through 3 .-..4*-4-, 4 _ Test out your skating legs and enjoy skating for pleasure o - r the I. • . Scandia's big rink. Instructors Dana Wojtowicz and Matt ussen R" -` help kids to skate forwards, backwards, stopping d 'o ' s pP g mg on bII leg and swizzles. Bring your own snack. Helmets are recom mended. Minimum class size: 20 students. Note: if demand variants a second Pleasure Skatingclass may be added, on Tues �. z,,W11l calla' fe �� Y you if there is a need for your child to skate on Tuesdays rt, r4. r w A asses— ;.,„„,,,. ,,,t.,,roolf*=,‘ '17 • 6 week program, 3:45 to 5:00 p.m. • Rude the bus from Scandia Elementary School - - xY-, • 4$25:00 registration fee due by January 1, 2008 • Location: Wojtowicz Skating Park, Scandia Community Center, 14727 209th St. N. • For more information, contact the City Office (651 433-2274) or Marty McKelvey, Recreation Coordinator (651 433-8410 or martym- ckelvey@hotmail.com.) REGISTRATION FORM SCANDIA City of Scandia Recreation Programs m i n n e s o t a General Instructions: Complete this registration form and return with payment (cash or check) by the registration deadline to the City of Scandia, 14727 209th St. N., Scandia, MN 55073. Enrollment is limited and pre-registration for all activities is required. If a program fills, a limited wait-list may be available. Refunds will be issued if the class is cancelled; you will be notified at least 3 business days prior to the class if there is a cancellation. Refunds will not be issued for non-attendance unless your cancellation is received at least one week prior to the start of the class. Additional registration forms are available at the city office or on our website: www.ci.scandia.mn.us. Call Recreation Coordinator Marty McKelvey at 651433-8410 or the City Office at 651 433-2274 for further information. Adult/ Parent's Name: Street Address: City State Zip Home Phone: Work: Cell: Participant Name Program Name Price Make checks payable to the"City of Scandia" Total: Acknowledgements: I certify that the above information is true,accurate and complete. I understand that once I am a confirmed participant, I agree to the cancellation policy as stated above. I hereby give permission to the City of Scandia to use photographs taken of me or my child during these activities for promotional purposes. Release: I recognize there is a significant element of risk in any sports and/or activity. Knowing the inherent risks,dangers and rigors involved, I certify that I and/or my family(including any minor children)are fully capable of participating in the activities,and wish to do so as voluntary participants,and with such knowledge assume any and all risks while participating in the activities. In consideration of the City of Scandia and its partners, (collectively referred to herein as"the City of Scandia"), providing this program to me and/or my family and/or legal wards, I hereby waive and release the City of Scandia,and its employees,agents and volunteers,from all actions,claims and demands for personal injury, including death,arising out of the conduct of the activities. I further agree that I shall not bring any claims,demands, legal actions and causes of action again the City of Scandia, its employees or agents. This waiver of liability does not waive liability for any injuries that I obtain as the result of willful, wanton or intentional misconduct by the City or any person acting on behalf of the City. This agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. I have read,understand,and accept the terms and conditions stated herein and acknowledge that this agreement shall be effective and binding upon me and/or my family and/or legal wards during the entire period of participation in Scandia Park and Recreation activities. Signature: Date: Participant or if under !8,parent or legal guardian. For City Use Only: Date Received: Cancellation: Paid: Refund: BUS PERMISSION SLIP My child, has my permission to ride bus #97 to the Scandia Community Center after school for the skating class on [(circle) Tuesdays /Wednesdays / Thursdays] between January 8 through February 14, 2008. Parent signature: Meeting Date: 11/20/2007 Agenda Item: Q City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriff's office. • Deputy Chris Majeski will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 10/01/07 to 10/31/07 Materials provided: • Contract ICR's report, 10/01/07 to 10/31/07 Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 11/14/07 CJBWPFR$ Oct 07 PRT CONTRACT ICR REPORT QIJS Page 1 11/01/07 5:27:00 Washington County Sheriff's office CONTRACT ICR's Contract Report for SCANDIA For the Period 10/01/07 To 10/31/07 Date Time ICR # ID# Street Name Complaint 10/01/07 11:05:14 107032391 0190 MANNING TR W/W SPEED 10/01/07 12:18:33 107032400 240TH ST RECEIPT# 070000981 10/02/07 9: 51:51 107032512 0175 LAYTON AV CITIZEN ASSIST 10/02/07 12:11:18 107032538 0190 SCANDIA TR THEFT REPORT 10/02/07 16:19:41 107032560 0190 LANGLY AV ORDINACE VIOLATION 10/02/07 16:42:21 107032561 0134 SCANDIA TR W/W 92500 HEADLIGHT OUT 10/02/07 21:52:46 107032591 0134 189TH ST MEDICAL 10/03/07 5: 54:43 107032606 0170 OLINDA TR SPEEDING COMPLAINT 10/03/07 10:08:29 107032634 0190 LOFTON AV AUD ALARM 10/03/07 10:16:11 107032636 0190 MANNING TR TRESPASING COMPLAINT 10/03/07 14:52: 54 107032689 0190 OAKHILL RD W/W SPEED 10/03/07 15:14:37 107032691 0190 OAKHILL RD CITE EXPIRED DL 10/03/07 15:21:26 107032692 0190 OAKHILL RD W/W SPEED 10/03/07 15:40:25 107032694 0190 OAKHILL RD DIRECTED PATROL-SPEED 45 MINS/ 10/03/07 15:44:24 107032697 0190 OLINDA TR HUNTING COMPLAINT 10/03/07 15:53:11 107032698 0190 LOFTON AV W/W SPEED 10/03/07 18:49:09 107032723 0129 MANNING TR GAS DRIVE OFF 10/04/07 1:58:03 107032741 0136 213TH ST ALARM SOUNDING 10/04/07 15:06:23 107032847 0190 LOFTON AV ALARM 10/04/07 15:27:35 107032849 0190 QUENTIN AV FOUND WALLET 10/04/07 16:09:52 107032858 0165 OBRIEN TR THEFT/PROPERTY DAMAGE 10/05/07 3:49:54 107032913 0136 ST CROIX TR ALARM 10/05/07 7:06:21 107032917 0175 OLINDA TR CAR VS DEER *STA 10/05/07 10:52:30 107032993 0190 LOFTON CT DOG COMPLAINT 10/05/07 14:03:38 107033045 0190 OBRIEN TR THEFT REPORT 10/05/07 14:26:23 107033046 0190 OAKHILL RD w/w SPEED 10/05/07 14:42:18 107033048 0190 OAKHILL RD W/W SPEED 10/05/07 15:01:24 107033049 0190 MANNING TR GAS DRIVEOFF 10/05/07 15:29:01 107033052 0190 MANNING TR W/W SPEED 10/05/07 17:30:15 107033061 0158 OLINDA TR AUD ALARM 10/05/07 20:39:50 107033074 0158 240TH ST NOISE COMPLAINT 10/05/07 22:35: 51 107033087 0158 LAYTON AV MEDICAL 10/06/07 13:16: 55 107033181 0175 OLINDA TR MEDICAL 10/06/07 13:39:30 107033191 0175 ODELL AV VANDALISM/BREAK IN REPORT 10/06/07 18:06:44 107033216 0195 MANNING TR THEFT REPORT 10/06/07 18:10:30 107033217 0195 OAKHILL LN MEDICAL 10/06/07 19:24: 56 107033224 0195 218TH ST SHOOTING COMPLAINT/21 COMP W/R 10/06/07 22: 53:15 107033237 0131 OAKHILL RD UNWANTED CUSTOMER 10/06/07 22: 53:15 107410348 OAKHILL RD UNWANTED CUSTOMER 10/07/07 9:19:16 107033264 0112 MANNING TR GAS DRIVE OFF 10/08/07 9:29:22 107033326 0181 MANNING TR TOBACCO COMPLIANCE FAILURE 10/08/07 9:33:06 107033327 0181 SCANDIA TR TOBACCO COMPLIANCE FAILURE 10/08/07 11:36: 57 107033342 0190 MANNING TR GAS DRIVE OFF 10/08/07 11: 58:45 107033346 0190 SCANDIA TR CITE SPEED 10/08/07 18:04:39 107033390 0134 SCANDIA TR SPEED 70/55 CIT Sw374050 10/08/07 18:28:04 107033398 0134 MARGO AV FIRE ALARM 10/08/07 21:09:32 107033412 0191 NOVAK AV FOUND DOG 10/09/07 8:56:57 107033439 0190 OLDFIELD AV THREATENING COMMUNICATIONS REP 10/09/07 10:27:22 107033449 0190 MANNING TR W/W SPEED 10/09/07 13:45:01 107033461 0190 PARISH RD DUMPING VIOLATION 10/09/07 15:28:03 107033476 0190 ST CROIX TR CITE SPEED 10/09/07 16:13:28 107033483 0134 OLINDA TR PASS ON RIGHT CIT SW374052 PRT CONTRACT ICR REPORT QIJS Page 2 11/01/07 5:27:00 Page 1 CJBWPFR$ Oct 07 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA For the Period 10/01/07 To 10/31/07 Date Time ICR # ID# Street Name Complaint 10/09/07 21: 57:10 107033514 0134 SCANDIA TR SPEED 69/55 CIT 5w374053 10/10/07 7:07:05 107033526 0100 OLINDA TR CAR VS DEER 10/10/07 10:22:31 107033556 0190 OLD MARINE TR LOOSE CATTLE 10/10/07 11:06:01 107033561 0190 ST CROIX TR W/W SPEED 10/10/07 13 :28:02 107033573 0190 OAKHILL RD W/W SPEED 10/10/07 13:46:07 107033576 0190 OAKHILL RD W/W SPEED 10/10/07 13: 54:18 107033578 0190 OAKHILL RD W/W SPEED 10/10/07 14:05:09 107033581 0190 OAKHILL RD W/W SPEED 10/10/07 14:19:10 107033582 0190 OAKHILL RD DIRECTED PATROL-40 MINS-SPEED- 10/10/07 16:14:45 107033600 0190 OAKHILL RD 911 CALL 10/10/07 18:06:14 107033605 0134 MANNING TR W/W 93661 SPEED 10/11/07 8: 50: 51 107033647 0190 MANNING TR CITE SPEED 10/11/07 15:38:50 107033681 0190 230TH ST DRIVING COMPLAINT 10/11/07 16:27:44 107033686 0158 MANNING TR STALLED VEH 10/11/07 17:12:04 107033697 0158 MANNING TR PROPERTY DAMAGE 10/11/07 17: 34:43 107033702 0158 MANNING TR LOOSE COWS 10/12/07 9:45:24 107033750 0190 MANNING TR INSURANCE REQUEST FORM 10/12/07 13 :21:47 107033786 0190 OAKHILL RD CITE SPEED 49/30 10/12/07 14: 54: 59 107033803 0190 OLD MARINE TR SUSP VEH/21 10/12/07 22:03:11 107033846 0158 MELANIE TR CHECK THE ADDRESS 10/13/07 11:03:42 107033877 0146 LAKAMAGA TR FOUND DOGS *ANIMAL CON 10/13/07 11: 38:46 107033880 0146 MAXWILL AV ALARM SOUNDING 10/13/07 18:31:47 107033917 0195 MAYBERRY TR DRUGS FOUND 10/13/07 20:37:39 107033924 0121 MEADOWBROOK AV BARKING DOG COMPLAINT 10/14/07 5 :03: 55 107033951 0173 PILAR RD FIRE ALARM 10/15/07 8:28:37 107034014 0112 MANNING TR TRAFFIC CONTROL 10/15/07 9: 57:10 107034024 0112 OLINDA LN SILENT PANIC ALARM 10/15/07 14:23:15 107034048 0112 MANNING TR CIVIL ASSIST 10/15/07 19:21: 51 107034075 0158 ODELL CT FRAUD REPORT 10/16/07 16:19:23 107034158 0184 SCANDIA TR LOOSE HORSES 10/16/07 20:46: 57 107034182 0184 209TH ST COUNCIL MEETING 10/16/07 22 :07:34 107034193 0184 SCANDIA TR ASSIST 10/17/07 7: 51:14 107034212 0110 SCANDIA TR CHECK WELFARE 10/17/07 8:39:57 107034221 0110 SCANDIA TR BROKEN DOWN VEH *INFORMATIONA 10/17/07 16: 52: 58 107034282 0195 LOFTON AV ALARM 10/17/07 19: 51: 58 107034297 0195 ST CROIX TR INJ DEER 10/18/07 8:55:48 107034326 OLINDA TR WARRANT / WCSO / KX06007616 10/18/07 10:03: 50 107034337 0175 ST CROIX TR ANIMAL CONCERN 10/18/07 10:23:42 107034340 0175 215TH ST CT VANDALISM REPORT 10/18/07 14:21:13 107034369 0175 OLINDA TR WARRANT ARREST 10/19/07 13 : 51:34 107034488 0175 189TH ST MEDICAL 10/19/07 18:16:47 107034514 0158 220TH ST FRAUD REPORT 10/19/07 19:36: 59 107034521 0158 LAKAMAGA TR SMELL OF GAS 10/19/07 19: 53:03 107034523 0158 SCANIDA TR ROAD HAZARD 10/20/07 12: 59:28 107034574 0175 205TH ST THREATS 10/20/07 14: 58: 53 107034588 0165 ST CROIX TR MEDICAL 10/20/07 20:29:01 107034612 0165 LAYTON AV PHYSICAL/MENTAL ABUSE REPORT 10/21/07 15 :01: 55 107034665 0158 OLDFIELD AV CHECK THE WELFARE/21 COMP 10/21/07 17:06:36 107034674 0131 MANNING TR TRAFFIC:SPEED 10/21/07 23 :36:43 107034686 0136 MANNING TR WW-HEADLIGHT 10/22/07 3 :45:23 107034694 0136 MANNING TR CITE-EXP REG 10/22/07 17:02:42 107034802 0158 OLINDA TR CIVIL ISSUE/EXTRA PATROL PRT CONTRACT ICR REPORT QIJS Page 3 11/01/07 5:27:00 Washington County sheriff's Office CONTRACT ICR's Page 2 CJBWPFR$ Oct 07 Contract Report for SCANDIA For the Period 10/01/07 To 10/31/07 Date Time ICR # ID# Street Name Complaint 10/22/07 18:01:24 107034810 0131 KIRBY AV 911 MISDIAL 10/22/07 19:30:41 107034814 0158 237TH ST VERBAL DISPUTE 10/22/07 23:40:40 107034820 0136 MANNING TR UNSECURED WINDOW-BUSINESS CHEC 10/23/07 0:26:23 107034823 0136 SCANDIA TR WW-HEADLIGHT OUT 10/23/07 11:53:37 107034863 0114 NOLAN AV ALARM 10/23/07 19:40:07 107034932 0184 202ND ST BRUSH FIRE 10/24/07 13:48: 53 107035030 0110 MANNING TR OUT OF CONTROL MALE 10/24/07 13:48: 53 107410964 MANNING TR AOA WCSO 10/24/07 15:43:34 107035042 0195 OLINDA TR STOP ARM VIOLATION 10/24/07 18:19:00 107035059 0195 MANNING TR DK DRIVER 10/24/07 22:04:37 107035076 0195 OAKHILL CT 911 ABANDON 10/24/07 22:53:47 107035077 0195 SCANDIA TR DK DRIVER 10/25/07 5:59:22 107035087 0173 ST CROIX TR CAR VS DEER 10/25/07 8:58:18 107035118 0112 240TH ST MEDICAL 10/25/07 10:13:19 107035130 0110 SCANDIA TR LOOSE COWS 10/25/07 18:31: 59 107035166 0134 MAYBERRY TR FOUND PRROPERTY/3RD PARTY INFO 10/25/07 18:49:00 107035167 0134 182ND ST ANIMAL CONCERN 10/25/07 21:06:23 107035170 0100 SCANDIA TR DK DRIVER 10/25/07 21:11:48 107035171 0134 MANNING TR DAR CIT SW381241 10/25/07 22:39:42 107035175 0134 ST CROIX TR NO INSURANCE CIT SW381242 10/26/07 6:50:42 107035192 0180 SCANDIA TR DRIVING COMPLAINT 10/26/07 9: 54:10 107035206 0131 OLINDA TR SCHOOL BUS STOP ARM VIOLATION 10/26/07 10:25:38 107035215 KIRK AV WARRANT / WCSO / K907006418 10/26/07 13:17: 57 107411045 0100 SCANDIA TR AOD ACCIDENT W/ INJURIES 10/26/07 17:40:23 107035301 0134 185TH ST POSS DK DRIVER 10/26/07 18:29:36 107035304 0100 OBRIEN TR STALLED VEHICLE 10/27/07 12:30: 58 107035344 0175 OZARK AV DRIVING COMPLAINT 10/27/07 13:45:35 107035349 0175 240TH ST 911 ABAN CALL 10/27/07 14:50:25 107035356 0158 POMROY AV DRIVING COMPLAINT 10/27/07 21:18:23 107035410 0158 SCANDIA TR CAR VS DEER 10/28/07 9:02:16 107035440 0175 SCANDIA TR SPEED SW358992 10/28/07 16:25:25 107035478 0141 228TH ST THEFT REPORT 10/28/07 17:28:10 107035482 0141 PARKVIEW LN SHOOTING COMPLAINT 10/29/07 5:41:37 107035506 0170 OLINDA TR WARNING CITE 91406 SPEED 10/29/07 14:39:37 107035563 0190 SCANDIA TR RECKLESS DRIVER 10/29/07 21:46:02 107035594 0126 OLAND AV 911 CALL 10/30/07 6:54:29 107035607 0175 OLAND AV SUSP VEH 10/30/07 9:51:04 107035633 0175 MAYBERRY TR ALARM 10/30/07 15: 58:02 107035730 0190 SCANDIA TR CITE SPEED 10/30/07 17:00:50 107035737 0190 MANNING TR W/W SPEED 10/30/07 20:10:23 107035753 0100 SCANDIA TR AUD. ALARM. **CANCEL PRIOR T 10/30/07 23:44:06 107035757 0173 OAKHILL CT MEDICAL 10/31/07 7:30: 55 107035767 0112 LOFTON AV INJURED DEER 10/31/07 7:55:49 107035774 0112 LAKAMAGA TR MEDICAL 10/31/07 8:33:42 107035786 0112 SCANDIA TR CITE#SW381013-SPEED 77/55 10/31/07 10:24:21 107035809 0190 ST CROIX TR CITE DAR 10/31/07 11:06:00 107035826 0190 ST CROIX TR THEFT REPORT 10/31/07 13:08:56 107035843 0190 185TH ST W/W NO FRONT PLATE 10/31/07 14:29:23 107035852 0190 SCANDIA TR W/W SPEED 10/31/07 18:02:02 107035873 0158 238TH ST SHOOTING COMPLAINT Total ICRs Processed: 154 PRT CONTRACT ICR REPORT QIJS Page 4 11/01/07 5:27:00 Washington County Sheriff's Office CONTRACT ICR's Contract Report for SCANDIA Page 3 ALCOPFR$ Oct 07 PF Citations by City Rpt QIJS Page 1 11/01/07 5:27:00 Washington County Sheriff's Office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 10/01/2007 To: 10/31/2007 SCANDIA Offense Offense Location Citation # Date Time 10/03/2007 1513 14800 BLK OAKHILL RD 5w375616 Statute 171 27 EXPIRED DL 10/06/2007 1809 14860 SCANDIA TR N 301554 Statute 609 685 (1A) SALE OF TOBACCO TO MINOR 10/06/2007 0544 19261 MANNING TR N Sw351193 Statute 609 685 (1A) SALE OF TOBACCO TO MINOR 10/06/2007 2310 14808 OAKHILL RD N SW380712 Statute 609 72 DISORDERLY CONDUCT 10/08/2007 1800 13000 BLK HWY 97 SW374050 Statute 169 14 2A(3) SPEED 70/55 10/08/2007 1157 SCANDIA TR / LOFTON AVE SW375617 Statute 169 14 2A(3) SPEED 64/55 10/09/2007 1605 OLINDA TR / 185TH ST SW374052 Statute 169 18 4 PASS ON RIGHT 10/09/2007 2150 11800 BLK SCANDIA TR SW374053 Statute 169 14 2A(3) SPEED 69/55 10/09/2007 1528 ST CROIX TR / 220TH ST Sw375618 Statute 169 14 2A(3) SPEED 64/55 10/11/2007 0849 MANNING TR / MAYBERRY AV SW375619 Statute 169 14 2A3 SPEED 64/55 10/12/2007 1320 14800 BLK OAKHILL SW375620 Statute 169 14 2A1 SPEED 49/30 10/21/2007 1700 MANNING TR / 17800 BLK SW380711 Statute 169 14 2A3 SPEED 64/55 10/22/2007 0330 MANNING TR / 192ND ST SW380843 Statute 169 79 1 EXP REG (FEB 07) 10/25/2007 2101 MANNING TR / 185TH ST Sw381241 Statute 171 24 DAR 10/25/2007 2245 ST CROIX TR / SCANDIA TR Sw381242 Statute 169 797 3 NO INSURANCE - DRIVER PF Citations by City Rpt QIJS Page 2 11/01/07 5:27:00 Washington County Sheriff's Office Page 1 ALCOPFR$ Oct 07 CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 10/01/2007 To: 10/31/2007 Offense Offense Location Citation # Date Time 10/27/2007 0855 SCANDIA TR / ODELL SW358992 Statute 169 14 2A3 SPEED 75/55 Total for City: SCANDIA 16 ** END OF REPORT ** Page 2 SCANDIA FIRE & RESCIJJE Activity, Report - October 2007, Fire and Rescue Operations ➢ There were fourteen emergency response calls in October; three fire calls and eleven medical calls. ➢ Year to date there have been 149 emergency response calls compared to 147 at this time last year. Fire and Medical Training ➢ Fire & Rescue Training: Firefighters delivered their fire prevention message to Scandia Elementary students and Elim preschool children during fire prevention week. Fire fighters served over 300 meals at the annual fire prevention open house. Fire fighters had five fire prevention and medical stations; avoiding kitchen grease fires, auto extrication /car fire tactics, blood pressure checks and dive team equipment. ➢ Fire and Rescue Training - Carbon Monoxide Response: Firefighters trained on carbon monoxide standard operation procedures and the associated equipment used when responding. Carbon monoxide medical signs and symptoms were also reviewed. ➢ Medical training: Firefighter medical first responders completed their mandatory recertification class —8 to 10 hours. Recertification included written tests and hands on assessments. Fire Chief 's Activities and Department Administration ➢ Firefighters appreciate the support they received at the department open house from Mayor Dennis Seefeldt, City Council Member Dolores Peterson and City Council Member Donnette Yehle. ➢ May Township and Washington County officials have agreed to meet with Scandia officials to reach an agreement on sharing the costs of installing a 6,000-dcb civil defense warning siren at the new Big Marine county park. ➢ We continue to pursue purchasing a used fire chief vehicle through the Department of Natural Resources Rural Fire Programs Coordinator. ➢ Projecting O&M budget$500 favorable to plan at year- end. ➢ Relief Association received municipal contribution and state aid payments. ➢ Relief Association is expecting a response to their Fireman's Fund Heritage Grant request for rescue lifting airbags funding, $6,000. The Relief Association will contribute $500 from their general fund. ➢ Submitted DNR grant application for assistance in purchasing a phantom pumper and OSHA approved SCBA fill station at a cost exceeding $3,000. Chief Officer contact information Chief Steve Spence cell: 651-746-4485 scandiafire5191@frontiernet.net 1ST Assistant Chief Jim Finnegan cell: 651-755-8675 scandiafire5192@frontiernet.net 2nd Assistant Chief Steve Yehle cell: 651-274-1608 scandiafire5193@frontiernet.net Steve Yehle C:\Documents and Settings\Anne\Local Settings\Temporary Internet Meeting Date: 11/20/07 Agenda Item: /) City Council Agenda Report City of Scandia 14727 209`h St. North, P.O. Box 128 Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an extension for the completion of improvements as required by the Development Agreement between the City of Scandia and Big Marine Development, LLC for all improvements in the Tii Gavo subdivision. Deadline/ Timeline: N/A Background: • The development agreement for Tii Gavo required Big Marine Development, LLC to have all improvements with respect to the Plat substantially completed in accordance with the Grading Plan and Utility and Street plans, except for the wear course for the public streets, installed on or before October 30, 2007. • Big Marine Development, LLC has requested this extension due to delays that were beyond the control of the Developer. I looked up the weather history and there was 8.63"of rain in the months of September and October, which is well above average. • The extension is per the Development Agreement, which allows the City of Scandia to extend the deadline for the period of the delay, and due to cold weather after road limitations have been lifted. Recommendation: I recommend that the Council approve the extension and change the completion date from October 30, 2007 to June 30, 2008. The Agreement would have two dates changed from October 30, 2007 to June 30, 2008 (project completion); and September 30, 2008 to June 30, 2009 (wear course) respectively, if the Council so deems. Attachments/ • Letter from Big Marine Lake Development LLC dated November Materials provided: 13, 2007 asking for an extension. Contact(s): Mark Sandercott, President Big Marine Lake Development LLC (651 433-1000) Prepared by: Steve Thorp, Code Official Superior Land Preservation , LLC L__ai Developing with a conscience" November 13, 2007 City of Scandia Council Members 14727 209th St. N. Scandia, MN. 55073 Dear Council Members of the City of Scandia: As president of Superior Land Preservation, L.L.C., and owner of Tii Gavo on Big Marine Lake, Lakamaga Trail North in Scandia, I am writing to you at the request of Anne Hurlbert, with an update on the Tii Gavo Project. It is imperative that we keep the Scandia City Council current with the development's progress and improvements; we understand the essential need for communication between all parties involved in this project. I believe that it is my responsibility to you and to the City of Scandia to complete an environmentally enhanced, low impact development that will be an asset to our community for many decades to come. To ensure the opportunity for proper communication between Big Marine Lake Development, LLC, the city engineer, project engineer, the excavation company, and other development contractors, weekly meetings at the Superior Land Preservation office are in place. Let me first address point number 5, page 6 of the Developer's Agreement which discusses, "The Construction Warranty; Inspection and Approval; Financial Guaranty; and Maintenance Bonds." The agreement between the City of New Scandia and Big Marine Lake Development, LLC was to complete Phase I of the Tii Gavo project by October 31, 2007. Two unforeseen circumstances prevented us from meeting this obligation entirely on this date. The first occurrence was torrential rains that stopped the progress of road construction for a period of several weeks. The result of this natural phenomenon necessitated more time to restabilize the construction site, clean two temporary infiltration basins and install additional silt fencing to protect and stabilize the permanent infiltration ponds and basins that will be installed in the spring, 2008. The second item that we addressed was the realization of the requirement for a more experienced excavator. Tii Gavo is a unique and precisely crafted development concept. The sensitivity and essential skills necessary for the completion of this low impact development required Big Marine Lake Development to hire a subsequent excavation team. After careful consideration, we selected the highly experienced Glenn Rehbein Excavating Companies, of Blaine, Minnesota on November 1, 2007. Rehbein Companies, one of the premier excavating contractors in the region, was started by Glenn Rehbein and has been in business for over 50 years. Rehbeins' comprehensive list of expertise and services include: excavation, surveying and land development, storm water 2308o Olinda Trail North New Scandia,MN 55073 Phone 653-433-l000 * Fax 653-433-3339 * superiorland@frontiernet.net November 13, 2007 Page 2 management, environmental restoration, sludge dewatering, and engineering. Examples of Rehbein Companies' land development excavation work includes; Raven's Hollow, Lino Lake, Minnesota., Wildflower Shores, Lake Elmo, Minnesota., The Shores, Centerville, Minnesota., and Spirit Hills, Lino Lakes, Minnesota. Under the advisement of Scandia city engineer, Tom Peterson, city administrator, Anne Hurlbert and in agreement with Big Marine Lake Development's engineer, Dan Bigalke of Ayres Associates, Rory Paggen of Rehbein Companies and crew, removed silt sediment from two ponds, stabilized silt fences, and are reinspecting and documenting soil road depths and trenches, and proper installation of sewage pipes. These advancements are quickly bringing Tii Gavo on Big Marine Lake "up to speed." The new estimated completion of Phase I is the week of November 30, 2007. With the cooperation of temperatures holding above freezing, Rehbein expects to install the first layer of the wear course of bituminous surface on a portion of the roads in Tii Gavo, by the week of November 30, 2007. Next spring, after establishment of seed, the permanent stormwater devices will be constructed and landscaping will be completed. The construction of the wastewater treatment facility will begin with placement of two septic tanks next spring that will act as holding tanks for any domestic waste from the first homes built. The wastewater facility will be completed by October 2008. In addition to these improvements, Jason Husveth of Critical Connections Ecological Services will begin dispersing permanent, native ground seed on Monday November 12th to final grades of ditch ways and roads. This will ensure site stabilization. Jason will be presenting the new and improved landscape plan for Tii Gavo at the City of Scandia Council meeting on December 4, 2007. Finally, the permit to enhance the dredging of the channel from Painted Turtle Bay to Big Marine Lake this winter has been obtained from the DNR. The channel, according to already approved specifications, will be minimally widened and deepened. Roger Rydeen of Scandia Trucking and Excavating, has been secured to complete this work. It is my pleasure to take this time to report to the city council the current advancements and updates of Tii Gavo on Big Marine Lake. Together, we wait with great anticipation for this eco- friendly project to become home to many new residents of Washington County and to witness their practice of essential land and water stewardship in beautiful Scandia, Minnesota. Sincerely, Mark Sandercott, President Big Marine Lake Development, L.L.C. • Meeting Date: 11/20/2007 Agenda Item: q 41) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider adopting a resolution supporting the Comfort Lake- Forest Lake Watershed District seeking legislative designation as a metropolitan watershed management organization. Deadline/ Timeline: N/A Background: • The Comfort Lake-Forest Lake Watershed District has requested that the cities and other governmental units within its boundaries support their efforts to obtain legislation changing the statute under which they operate. The District includes area inside and outside of the 7-county Metro area. They wish to operate under Minnesota Statute 103B which applies to districts within the Metro Area, rather than 103D. • A letter dated October 8, 2007 explaining the advantages of operating under 103B is attached. • The District has already obtained the support of Washington and Chisago counties, the conservation districts of both counties, and the cities of Wyoming and Forest Lake. Recommendation: I recommend that the Council adopt the resolution of support (Resolution No. 11-20-07-01.) Attachments/ • Draft Resolution No. 11-20-07-01 Materials provided: • Letter Dated October 8, 2007 from Randy Anhorn, Comfort Lake- Forest Lake Watershed Administrator Contact(s): Randy Anhorn, 651 209-9753 Prepared by: Anne Hurlburt, Administrator (FLCL Legislation Support) Page 1 of 1 11/09/07 CITY OF SCANDIA RESOLUTION NO. 11-20-07-01 RESOLUTION OF SUPPORT FOR COMFORT LAKE - FOREST LAKE WATERSHED DISTRICT SEEKING LEGISLATIVE DESIGNATION AS A METROPOLITAN WATERSHED MANAGEMENT ORGANIZATION WHEREAS the Metropolitan Surface Water Management Act, Minnesota Statutes Sections 103B.205 to 103B.255, recognizes and provides authority for watershed management organizations, including watershed districts to plan for and address the particular challenges affecting water resources in the Twin Cities metropolitan area, in collaboration with municipalities and counties; WHEREAS the majority of the Comfort Lake — Forest Lake watershed is within the seven- county metropolitan area to which the Metropolitan Surface Water Act applies; WHEREAS increasingly rapid urbanization continues to burden the resources and capacities of the municipalities and counties with which the Comfort Lake — Forest Lake Watershed District shares responsibility for water resource management; WHEREAS water resources in the Comfort Lake — Forest Lake Watershed District have been identified as impaired or threatened with impairment from, among other stressors, the impacts of urbanization; WHEREAS the Metropolitan Surface Water Management Act currently applies to joint powers watershed organizations that include portions both within and outside the seven-county metropolitan area, but not to watershed districts in such circumstances; and WHEREAS the Comfort Lake — Forest Lake Watershed District is the only watershed district in the state that is located in both metropolitan and non-metro counties; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that the City of Scandia supports the efforts of Comfort Lake — Forest Lake Watershed District in seeking legislation to amend the definition of "watershed management organization" in Minnesota Statutes Section 103B.205, subdivision 13, so as to include the Comfort Lake — Forest Lake Watershed District. Adopted by the Scandia City Council this 20th day of November, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ Clerk COMFORT LAKE Randy Anhorn, -WATERSHED DISTRICT- Administrator/Limnologist FOREST LAKE 220 North Lake Street 651.209.9753 Forest Lake, MN 55025 randy.anhorn(@,clflwd.org Protectuig-You-Water Rewu+-ce4 October 8, 2007 Anne Hurlburt Scandia Community Center 14727 209th Str N Scandia, MN 55073 RE: Request for support of Comfort Lake—Forest Lake's resolution seeking legislation to include the District under the Metropolitan Surface Water Management Act (Minnesota Statute 103B) Dear Ms. Hurlburt: The State of Minnesota has been a pioneer in the concept of watershed-based water management adopting the Minnesota Watershed District Act (Minnesota Statute 103D) in 1955. Until 1983, 103D was the main Statute governing watershed law. In 1983 the State of Minnesota adopted the Metropolitan Surface Water Management Act, (Minnesota Statute 103B), which recognizes and provides authority for watershed management organizations, including watershed districts to plan for and address the particular challenges affecting the management of water resources in the urbanizing Twin Cities Metropolitan Area. Because the Comfort Lake - Forest Lake Watershed District (CLFLWD) is not"wholly" within the metro area(CLFLWD is the only watershed district transecting both metro and outstate counties), it currently works under Minnesota Statute 103D. While 103D provides the basic provisions necessary to carry out the needs of the District, the tools to implement projects to address the management needs of our water resources increase under 103B (103B is in addition to 103D, they are not exclusive). For the above reason, the CLFLWD Board passed the attached resolution on September 27, 2007, seeking special legislation to designate CLFLWD as a 103B district. The CLFLWD is in the process of contacting our Legislators and seeking resolutions or letters of support from our local communities (Chisago City, Forest Lake, Scandia,Wyoming, and Wyoming Township), Counties (Chisago and Washington), SWCDs (Chisago SWCD, WCD), and MAWD. The Comfort Lake— Forest Lake Watershed District(CLFLWD) Board hopes to get a resolution or letter to our resolution from the City of Scandia. Board of Managers Jackie A. Anderson—President Richard P. Damchik—Vice President John T. Lynch—Secretary Jon W. Spence—Treasurer Wayne S. Moe—Manager COMFORT LAKE Randy Anhorn, -WATERSHED DISTRICT- .i Administrator/Limnologist FOREST LAKE 220 North Lake Street 651.209.9753 Forest Lake, MN 55025 randy.anhornta'�clflwd.org Prote-ct&n.fy Your Water Resou ce-a Below are a few bullets on the benefits of 103B: • 103B requires increased upfront involvement with Cities and local stakeholders in the formation of a more detailed watershed management plan. This no doubt creates partnerships and more local buy in the goals and Capitol Improvement Plan which are meant to address our impaired waterbodies (CLFLWD lakes listed or to be listed as impaired by MPCA, Birch, Bone, Comfort, Little Comfort, Moody, School, and Shields) This also results in increased accountability with the public. Through the process all projects go through multi review including and provide ample opportunities for public comment. • 103B is a better fit with urbanized or urbanizing areas because the administrative cost of doing business can be lower. More dollars for projects since assessments can be costly to undertake. • 103B Dovetails nicely with adjoining watershed feedback loops and requirements. • 103B offers an expanded tool box allows for customizing financing closely to desires of board. • The benefits from provided through 103B are in addition to of 103D, therefore the CLFLWD would not be giving anything up by seeking designation under 103B. I have attached a copy of our resolution as well as a potential draft resolution of support in which the Scandia City Council could act on, or use to draft a letter of support. Please let me know if you think this is something the Council could support, and what steps CLFLWD would have to take in order to bring it in front of them. Sincerely, Comfort Lake—Forest Lake Watershed District Randy Anhorn, Administrator/Limnologist Board of Managers Jackie A.Anderson—President Richard P. Damchik—Vice President John T. Lynch—Secretary Jon W. Spence—Treasurer Wayne S. Moe—Manager Meeting Date: 11/20/2007 Agenda Item: b 1 City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve the revised Joint Powers Agreement (JPA) for the Forest Lake Cable Commission, and appoint two (2) Directors to represent Scandia on the Commission. Deadline/ Timeline: N/A Background: • The Cable Commission consists of the cities of Forest Lake, Scandia and Columbus. The purpose of the Commission is to study matters related to cable communications and to grant and administer a franchise for cable television services. The Commission is funded through franchise fees, 88% of which are passed through each city to the Commission. • One of the changes in the JPA is that each city will be entitled to appoint by resolution two (2) Directors to 2-year terms, at least one of whom shall be a member of the City Council. The other must be a qualified voter residing in the city. • The Commission has also revised its By-Laws. A copy is attached for your information. • Scandia has been represented on the Commission by Mike White. He will be available at the November 20 meeting to answer any questions the Council may have. Recommendation: I recommend that the Council adopt the attached resolution approving the revised Joint Powers Agreement (draft Resolution No. 11-20-07- 02) and appointing two directors for terms ending December 31, 2009. The names in the resolution have been left blank, but one must be a City Council member. Attachments/ • Draft Resolution I 1-20-07-02 Materials provided: • Joint Powers Agreement • By-Laws Contact(s): Mike White (651 433-3579) Prepared by: Anne Hurlburt, Administrator (Cable commission jpa) Page 1 of 1 11/09/07 CITY OF SCANDIA RESOLUTION NO. 11-20-07-02 APPROVING JOINT AND COOPERATIVE AGREEMENT FOR THE FOREST LAKE CABLE COMMISSION AND APPOINTING DIRECTORS WHEREAS, the City of Scandia has been party to a joint and cooperative agreement with the municipalities of Forest Lake and Columbus governing the establishment of the Forest Lake Cable Communications Commission; and WHEREAS, the purpose of the agreement is to establish an organization to monitor the operations and activities of cable communications and related communications matters, provide coordination of administration, enforcement and renewal of the franchises of the members, and to conduct such other activities as may be necessary to protect the interest of the members and its citizens with respect to the deliver of cable communications and related communications matters; and; WHEREAS, the parties now desire to revise their agreement, which shall supersede any prior agreements between the members establishing a joint cable communications commission; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does approve the Joint and Cooperative Agreement for the Forest Lake Cable Commission dated August, 14, 2007; and FURTHER, BE IT RESOLVED, that and are hereby appointed to serve as Directors, for terms expiring on December 31, 2009; and FURTHER, BE IT RESOLVED, that the Mayor and Administrator/Clerk shall execute the agreement and file a copy of the agreement together with a certified copy of this resolution with the Commission. Adopted by the Scandia City Council this 20th day of November, 2007. Dennis D. Seefeldt, Mayor ATTEST: Administrator/Clerk I August 24, 2007 JOINT AND COOPERATIVE AGREEMENT FOREST LAKE CABLE COMMISSION The parties to this Agreement are governmental units of the State of Minnesota. This Agreement supersedes any prior Agreement between the parties covering the establishment of a Cable Communications Commission and is made pursuant to Minnesota Statutes §238.08 and §471.59, as amended. I. PURPOSE The general purpose of this Agreement is to establish an organization to monitor the operations and activities of cable communications and related communications matters, provide coordination of administration, enforcement and renewal of the franchises of the Members, and to conduct such other activities authorized herein as may be necessary to protect the interests of the Members and its citizens with respect to the delivery of cable communications and related communications matters. Il. NAME The name of the organization is the Forest Lake Cable Commission. III. DEFINITIONS SECTION 1. Definitions. For purposes of this Agreement, the following terms, phrases, words and their derivations shall have the meanings given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word 1 10168390 a 4 "shall" is mandatory and "may" is permissive. Words not defined shall be given their common and ordinary meaning. SECTION 2. `Board of Directors" or "Board" means the governing body of the Commission. SECTION 3. "Commission" means the organization created pursuant to this Agreement. SECTION 4. "City" or "Cities" or "Municipalities" means any city or township. SECTION 5. "Director" means a person appointed by a Member City Council to be one of its representatives on the Commission. SECTION 6. "Member" or "Member Municipality" means a municipality which enters into this Agreement and is, at the time involved, a Member in good standing. SECTION 7. "Eligible Member" means a municipality within the Cable Service Territory that may, if it so acts, adopt this Agreement and become a part of this Commission. IV. ELIGIBLE MEMBERS The Municipalities of the City of Forest Lake, and City of Scandia and the City of Columbus are eligible for Membership in the Commission. Other Municipalities desiring to become Members may be admitted by an affirmative vote of at least two-thirds (2/3) of the total eligible votes of the Commission and the payment by that municipality of such contribution as determined by the Commission to be applicable at the time the Member is approved. V. DIRECTORS SECTION 1. Qualifications/Appointment. The City Council of each Member shall be entitled to appoint by resolution two (2) Directors, at least one of whom shall be a member of the 10I6839v5 2 Council of that municipality and the other a qualified voter residing within the municipality. If a Director is a City Council member when appointed but subsequently ceases to be a City Council member prior to the expiration of the Director's term, the Member shall have the option to either allow said Director to serve out the remainder of their appointed term or appoint a sitting member of its City Council to serve out the remainder of the Director's term. When the City Council of a Member appoints its Directors, it shall give notice of their appointments to the Commission. Notices shall include the name and mailing address of the Director which shall be deemed to be the official name and address of that Director for the purpose of giving any notice required under this Agreement. SECTION 2. Term. Each Director shall be appointed for a term of two (2) years. A Director shall serve at the pleasure of his or her City Council. SECTION 3. Voting. There shall be no voting by proxy. All votes must be cast in person at Commission meetings by the Director or Directors. Each Director shall be entitled to one (1) vote. A Director shall not be eligible to vote on behalf of his or her Member Municipality during the time that said municipality is in default on any contribution or payment to the Commission. In the absence of one Director of a Member City from a meeting or the abstention of one Director from voting, the Director of that Member City that is present may cast all of the votes of that Member City. Abstentions by both Directors from a Member shall not be considered authorized votes cast. SECTION 4. Compensation. Directors shall serve without compensation from the Commission, but this shall not prevent a Member from compensating its Directors if compensation by that Member is otherwise authorized by law. 1016339v5 3 SECTION 7. Absences. If a Director of a Member has four (4) consecutive absences from full Commission meetings, the Member shall be notified in writing. VI. OFFICERS SECTION 1. Number/Election. The officers of the Commission shall consist of a Chair, a Vice Chair, a Secretary, and a Treasurer, all of whom shall be elected at the annual meeting of the Commission held in February of each year. New officers shall take office at the adjournment of the annual meeting of the Commission at which they are elected. Only Directors of the Commission are eligible to serve as officers. SECTION 2. Chair/Vice Chair. The Chair shall preside at all meetings of the Commission and shall perform all duties incident to the office of Chair, and such other duties as may be delegated by the Commission. The Vice Chair shall act as Chair in the absence of the Chair. SECTION 3. Secretary. The Secretary shall be responsible for keeping a record of all of the proceedings of the Commission. The Secretary shall send written notice and material pertaining to agenda items and meeting minutes to each Director, and the most current draft of the last meeting minutes and proposed next meeting agenda to each City administrator, at least five (5) days prior to the meetings. SECTION 4. Treasurer. The Treasurer shall conduct the financial affairs of the Commission and such other matters as shall be delegated by the Commission in coordination with the Member assigned to handle the Commission's accounting functions (see Article IX Section 3). In conducting the Commission's financial affairs, the Treasurer shall, at all times. act in accordance with generally accepted accounting principles. 1016839v5. 4 VII. MEETINGS SECTION 1. By-Laws. The Commission shall adopt By-Laws, consistent with the provisions of this Agreement, governing its procedures including time, place, notice requirements, and frequency of its regular meetings, the procedure for calling special meetings and other matters as are required by this Agreement. SECTION 2. By-Law Amendments. The Commission may amend the By-Laws from time to time. Amendments to the By-Laws may be adopted by a majority vote. The Commission shall take no action to amend the By-Laws without ten (10) days prior written notice to each Director. An amendment to the By-Laws shall be filed with each Member and said By-Laws shall not be effective as amended until the seventeenth (17th) day following the filing of said amendment with the Members. An amended By-Law shall be deemed to have been filed on the day said By-Law is either delivered to the City offices of the Member or deposited in a United States mailbox in an envelope addressed to the City offices of the Member. SECTION 3. Voting/Quorum. The presence of four (4) Directors shall constitute a quorum of the Commission. No business shall be conducted without a quorum. Unless otherwise provided in this Agreement, no action shall be taken unless a quorum is present and the action is voted for by a majority of the total votes cast by the Directors present and voting at the Commission meeting, except that less than a majority may adjourn a meeting. VIII. POWERS, RIGHTS, AND DUTIES OF THE COMMISSION SECTION 1. Franchising Authority. The Member Municipalities shall retain their franchising authority to the extent that such authority is not delegated to the Commission in this Agreement. 10168390 5 SECTION 2. Authority. The Commission shall study cable communications and related communications matters, administer renewal proceedings, draft a franchise ordinance, and recommend that each City Council represented on the Commission grant a standard franchise ordinance as drafted by the Commission. The Commission shall be the entity responsible for the ongoing administration and enforcement of the franchises. The Commission may do all things reasonably necessary and proper to the implementation of its powers and duties, including those powers set forth in this Article. As part of this process, the Commission shall seek input from all Member Municipalities and communicate the progress of the Commission to each Member City on a regular basis. SECTION 3. Needs Assessment. The Commission, at its discretion, shall compile, make publicly available, and approve a Needs Assessment Report relating to the renewal of a franchise under 47 USC§546. SECTION 4. Grant of Competitive Franchises. The Commission shall consider the grant of competitive franchises to qualified applicants in accordance with local, state and federal law. The Commission shall conduct the franchise procedure required pursuant to Minn. Stat. § 238.081 including the public hearing required pursuant to Minn. Stat. § 238.081 subd. 6. The Commission shall thereafter recommend a draft franchise ordinance for consideration by each Member City Council. SECTION 5. Adoption of Recommended Franchise Ordinance. The Commission shall prepare, adopt, and recommend a sample ordinance granting a qualified cable communications company a non-exclusive cable communications franchise (hereinafter "franchise ordinance") to construct, maintain, operate, or manage a cable communications system encompassing all of the territory of the Members. I0l6839v5 6 SECTION 6. Administration/Enforcement. The Commission shall administer and enforce the cable communications franchise ordinance or it may delegate the franchise ordinance enforcement and administration to its Members. SECTION 7. Rates. To the extent allowable under federal and state law, the Commission shall review and approve or disapprove changes in rates charged by the cable communications company. SECTION 8. Contracts. The Commission may make such contracts as are reasonably necessary to accomplish the purposes of the Commission, including, but not limited to, contracts related to the provision of community access programming. SECTION 9. Consultants. The Commission may retain the services of technical consultants and legal counsel to advise it in accomplishing the purposes of the Commission. SECTION 10. Advisory Committee. The Commission may appoint an advisory committee to make recommendations to it on cable communications. The duties of such committee shall be set forth by the Commission. SECTION 11. Gifts/Grants. The Commission may accept gifts, apply for and use grants and may enter into agreements required in connection therewith, and may hold, use, and dispose of money or property received as a gift or grant in accordance with the terms thereof. SECTION 12. Legislative Activities. The Commission may submit written comments on rules, regulations, or legislation regarding cable communications proposed by or before the Federal Communications Commission, other regulatory agencies, the Minnesota Legislature, or any other state or federal body. The Commission may also direct its representatives to appear and testify on cable communications before any governmental body. 1016839v5 7 SECTION 13. Investigation. With the approval of a majority of the Commission, Directors may be authorized to investigate the operation of cable communications systems in other cities in Minnesota or elsewhere, and the expenses of traveling and subsistence of Directors in making any such investigation shall be borne by the Commission. SECTION 14. Other Actions. The Commission may exercise any other power necessary and incidental to the implementation of its powers and duties as set forth in Article I. SECTION 15. Other Laws and Regulations. This Agreement, all Commission activities, and any franchise ordinance adopted or franchise granted by the Member Municipalities shall be subject to all local, state, and federal laws and regulations. SECTION 16. Conflict Resolution. In the event of an unresolvable dispute between a Member Municipality and the grantee of any franchise granted pursuant to this Agreement, the Commission shall act as an appeal Board and use its best efforts to assist in the resolution of the dispute. SECTION 17. Publication/Effective Date. The franchise ordinance recommended by the Commission shall be sent to the Member Municipalities for their adoption. The recommended franchise ordinance, if adopted, shall be executed and published according to the requirements of each Member Municipality. IX. FINANCIAL MATTERS SECTION 1. Fiscal Year. The fiscal year of the Commission is the calendar year. SECTION 2. Budget Process. Each year the Commission shall prepare an annual budget which shall be approved by the Member Cities. The Commission's annual operating expenses, including the percentage of franchise fees required to be paid to the Member Cities, shall not exceed the franchise fees and other revenues collected by the Commission. However, 1016839v5 8 • any revenues obtained from ordinance amendments, variances, or other extraordinary items, shall not be considered part of the annual budget unless approved by the Commission. The annual budget shall be submitted to the Member City Councils on or before August 1 of each year. No budget shall become effective unless approved by resolution of the City Councils of the Member Municipalities. The proposed budget must be approved by each Member City Council within forty-five (45) days after its submission to the Metnber Municipalities. A Municipality having an objection to the Commission's proposed budget shall submit any such objection in writing to the Commission within the forty-five (45) day period, and failure to do so shall be deemed a positive vote for the proposed budget. SECTION 3. The Commission shall contract with one of the Members to administer the funds of the Commission, perform clerical functions for the Commission such as, accounting, record keeping, maintaining of accounts, bank accounts and perform other administrative duties which the Commission may specify. All funds of the Commission shall be handled in this matter and the Commission shall not collect monies or disburse funds on its own behalf. All expenditures of the Commission shall be made by and to the Member which contracts with the Commission for fiscal management. Such Member shall serve in this capacity for a period of two years at which time the Member may agree to continue for another term or another Member must assume the role on behalf of the Commission. SECTION 4. Expenditures. The Commission may expend its funds as it deems necessary and appropriate pursuant to this Agreement. The Commission will work with the Member assigned to handle the Commission's accounting functions when disbursing funds. SECTION 5. Annual Audit. The Commission's financial books and records shall be audited or reviewed by an independent financial advisor and approved by the Commission at 1016839v5 9 • t lease once every two years, or at such other times as the Commission may direct. A copy of the audit report shall be given to each Member. Commission's books and records shall be available for and open to examination and copying of the Members and respective representatives at all reasonable times. SECTION 5. Franchise Fees. The franchise ordinance adopted by the Member Municipalities shall provide that the Members shall collect all franchise fees paid by the cable communications company. Each member shall remit 88% of the franchise fees received to the Commission to fund the Commission's annual budget. Should one or more Members withdraw from the Commission the remaining Members shall consider whether this Section 5 should be revised. SECTION 6. Annual Report. The Commission shall submit to the City Council of each Member an Annual Report. This report shall contain the results of the annual audit, a summary of the past year's activities, and a discussion of the Commission's plans for the coming year. The report shall be submitted to the City Council of each Member on or before August 1 of each year. X. WITHDRAWAL SECTION 1. Withdrawal. Members have the option to withdraw from the Commission upon two (2) years advance written notice to the other Member Municipalities of the Commission.. Should any Member withdraw from the Commission hereinafter referred to in this Article X as a "Withdrawing Member," the Withdrawing Member shall be entitled to its portion of future Franchise Fees as well as its portion of any future public, educational and governmental programming support, equipment or equipment grant funding required of any franchised cable operator. A Withdrawing Member shall also retain title to any equipment provided by the I016839v5 10 Commission that may be located in the Withdrawing Member's City Hall for cablecasting City Council meetings. Except as provided in Section 3 of this Article X, a Withdrawing Member shall not be entitled to any other assets of the Commission, use of the Commission's equipment and facilities nor access to any future programming provided by the Commission. SECTION 2. Withdrawal Process. A Member may withdraw from the Commission by giving to the Chair of the Commission a certified copy of the resolution of such Withdrawing Member's City council indicating its intent to withdraw from the Commission (hereinafter such notice is referred to as a "Withdrawal Notice"). Upon receipt of the Withdrawal Notice, the Chair of the Commission shall forward a copy of the Withdrawal Notice to each of the Directors. The withdrawal shall become effective two years from the date such Withdrawal Notice is given (the "Withdrawal Date"). Any attempted withdrawal by a Member which is not done in compliance with the provisions of this Section 2 shall not be effective and shall not relieve such Member of its respective obligations to the Commission set forth herein. SECTION 3. Property Interests of Members on Withdrawal. From and after the Withdrawal Date, the Withdrawing Member shall no longer be entitled to representation on the Commission or to any future assets of the Commission, except for: (i) its right to receive its proportionate share of the proceeds from any subsequent sale of the real property and building owned and used by the Commission as of the date of this Agreement, if any (collectively, "Property"), as such distribution is calculated and limited by the provisions of this Section 3; (ii) its proportionate share of future Franchise Fees and other programming support and equipment grant funding described in Section 1 of this Article X above; and (iii) its respective rights to any p equipment rovided by the Commission to the Withdrawing Member as described in Section 1 of this Article X above. 11 I016839w Upon receipt of a Withdrawal Notice, the Commission and the Withdrawing Member shall establish the fair market value of the Property as of the Withdrawal Date, by written consent of the Withdrawing Member and the Commission ("Withdrawing FMV"). In the event the Withdrawing Member and the Commission are unable to reach mutual agreement within a period of ninety (90) days following the delivery of the Withdrawal Notice, the fair market value of the Property shall be conclusively determined by appraisal conducted by an experienced appraiser acceptable to the Withdrawing Member and the Commission. If an appraisal of the Property is necessary and the Withdrawing Member and the Commission are unable to agree within one hundred twenty (120) days following the date of delivery of the Withdrawal Notice upon a single appraiser for the Property, the Withdrawing Member and the Commission shall each choose an appraiser, who together shall choose a third appraiser, each of whom shall appraise the Property as of the Withdrawal Date. The average of the three appraisals shall be the Withdrawing FMV. The costs of any appraisals required by this paragraph shall be paid by the Withdrawing Member. The Withdrawing Member shall be entitled to receive (following the subsequent sale of the Property and thereupon solely out of the proceeds derived therefrom) the Withdrawing Member's proportionate share (determined by dividing the Withdrawing Member's cable subscribers as of the Withdrawal Date by total cable subscribers of all Members as of the Withdrawal Date) of the Net Distributable Sales Proceeds (as hereinafter defined). For purposes of the foregoing calculation, "Net Distributable Sales Proceeds" means Withdrawing FMV minus (i) the amount of all indebtedness of the Commission as of the Withdrawal Date which is secured by the Property; and (ii) an amount equal to 10% of the Withdrawing FMV, said amount representing the reasonably anticipated costs of sale of the Property. The Withdrawing Member's proportionate share of the Net Distributable Sales Proceeds shall be distributed in 1016839v5 12 accordance with Article XII, Section 2. In the event the actual sales price of the Property is less than the Withdrawing FMV, the actual sales price shall be substituted for the Withdrawing FMV in calculating Net Distributable Sales Proceeds. Notwithstanding the foregoing, the Withdrawing Member shall continue its obligations and maintain its proportionate share of liability it has under any promissory note, guaranty, mortgage or other security instrument in connection with the Commission's indebtedness resulting from the purchase of the Property, unless otherwise agreed to by the respective lender or secured party. Upon withdrawal from the Commission, the Withdrawing Member shall have no authority and shall make no determinations regarding the sale of the Property or the price related thereto. XI. DISSOLUTION SECTION 1. Dissolution of the Commission. The Commission shall be terminated and dissolved by mutual agreement by two-thirds (2/3) of the Member Municipalities (i.e., if there are three (3) Members, two (2) must agree to dissolution). SECTION 2. Distribution of Assets. Upon dissolution of the Commission, all remaining assets of the Commission, after payment of obligations, shall be distributed among the then current Members in proportion to the percentage interest of each then current Member based on their percentage capital contribution of the total contributions made to the Commission and in accordance with procedures established by the Commission. Any withdrawn Members shall be entitled to such property interests as permitted pursuant to Article X. The Commission shall continue to exist after dissolution for such period, no longer than six (6) months, as is necessary to wind up its affairs, but for no other purpose. 1016839v5 1 3 SECTION 3. Effectiveness of Ordinance after Dissolution. The franchise ordinance shall provide that upon the dissolution of the Commission by operation of state or federal law, the ordinance shall remain effective and enforceable by each individual Member within its territorial limits. XII. EFFECTIVE DATE SECTION 1. Execution of Agreement. A Municipality may enter into this Agreement by resolution of its council and the authorized execution of a copy of this Agreement by its authorized officers. Whereupon, the clerk or other appropriate officer of that Municipality shall file a duly executed copy of this Agreement together with a certified copy of the authorizing resolution with the Commission. SECTION 2. Effective Date. This Agreement is effective on the date when executed and the authorizing resolutions of the three (3) Municipalities named in Article IV of this Agreement have filed as provided in this Article. SECTION 3. Previous Agreement Superseded. This Agreement, when effective, supersedes all previous agreements between the Members hereto establishing a joint cable communications commission. IN WITNESS WHEREOF, the undersigned Municipalities have caused this Agreement to be signed on their behalf. DATED: CITY OF FOREST LAKE By Its: Manager/Clerk Its: Mayor DATED: CITY OF SCANDIA 1016839v5 14 7 By Its: Manager/Clerk Its: Mayor DATED: CITY OF COLUMBUS By Its: Manager/Clerk Its: Mayor 1016839v5 1 5 August 24, 2007 BY-LAWS FOREST LAKECABLE COMMISSION I. PREAMBLE These By-Laws are for the express purposes of assisting in the administration of the Forest Lake Cable Commission and shall be subordinate to the Joint Powers Agreement in any matter of dispute. II. DEFINITIONS For purposes of these By-Laws, the following terms, phrases, words and their derivations shall have the meanings given herein. When not inconsistent with the context, words used in the present tense include the future, words in the plural number include the singular number, and words in the singular number include the plural number. The word "shall" is mandatory and "may' is permissive. Words not defined shall be given their common and ordinary meaning. Section 1. "Commission" means the organization created pursuant to the Joint Powers Agreement. Section 2. "City" or "Cities" or "Municipalities" means any city or township. Section 3. "Commissioner" or "Director" means a person appointed by a member City Council to be one of its representatives on the Commission. Section 4. "Member" or "Member Municipality" means a municipality which has entered into this Agreement and is, at the time involved, a member in good standing. 1016837v4 III. OFFICERS The officers of the Commission shall consist of a Chair, Vice Chair, Secretary and Treasurer. Each officer elected at the annual meeting of the Commission in January shall serve for a term of two (2) years, be eligible for re-election for one successive two (2) year term. IV. MEETINGS Section 1. An annual meeting of the Commission will be held in January of each year for the purpose of elections and a meeting in September to adopt a budget. The Chair or designee shall send appropriate material pertaining to agenda items to each Commissioner at least five (5) days prior to the meeting. Business at regular meetings of the Commission, however, need not be limited to matters set forth in the agenda. Section 2. No meeting of the Commission shall exceed two and one-half(2 1/2) hours in length unless extended by resolution passed by a majority of Commissioners present at a meeting. Section 3. Regular meetings of the Commission may be cancelled by a majority of the Commissioners or by the Chair upon agreement by a majority vote of the Commissioners present. Section 4. Special meetings of the Commission may be called by 1) the Chair acting alone; or 2) the Secretary upon written request of five (5) Commissioners. Notice of a special meeting shall include the date, time, place and subject matter for that meeting and shall be sent by the Secretary or designee to the Commissioners at least five (5) days prior to the meeting. Business at special meetings shall be limited to the subjects stated in the meeting notice. Section 5. The presence of four (4) Directors shall constitute a quorum of the Commission for the conduct of business at any meeting of the Commission. If a quorum exists at any time during the meeting, a quorum is then determined to exist for the remainder of the meeting. In the event no quorum is present, the Chair may adjourn the meeting from time to time. Section 6. All meetings of the Commission or any of its committees shall be open to the public. The Chair may, subject to challenge by a majority of the Commissioners present, permit or close public discussion on any agenda item. Public participation at Commission meetings IOI6S37v4 2 relative to specific agenda items already considered by a Committee should, to the extent possible, present new information not previously made available to the Commission. Section 7. At least one (1) day before a regular meeting of the Commission, each member should display or post the agenda of that meeting at its City Hall or otherwise make it available for public inspection. In the event it is not posted, the fact would not invalidate the meeting. Section 8. The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the Commission to the extent that they are not inconsistent with these By- Laws. Commission rules may be suspended by a two-thirds (2/3) vote of the Commissioners present. V. ACCOUNTING FUNCTIONS The Commission shall contract with one of the Members to administer the funds of the Commission, perform clerical functions for the Commission such as, accounting, record keeping, maintaining of accounts, bank accounts and perform other administrative duties which the Commission may specify. All funds of the Commission shall be handled in this matter and the Commission shall not collect monies or disburse funds on its own behalf. All expenditures of the Commission shall be made by and to the Member which contracts with the Commission for fiscal management. Such Member shall serve in this capacity for a period of two years at which time the Member may agree to continue for another term or another Member must assume the role on behalf of the Commission. VI. COMMISSION STAFF Section 1. All hiring decisions for the Commission shall be made by the majority vote of the Directors. The Commission shall employ a Commission Administrator to provide administrative assistance, record keeping and reporting for the Commission. The following I016837v4 3 duties and responsibilities for the Commission Administrator shall include, but not be limited to the following: • Schedule all Commission meetings • Prepare agenda for all Commission meetings • Attend all Commission meetings • Prepare minutes of all Commission meetings • Perform accounts receivable and accounts payable functions in cooperation with the Member assigned to handle the financial functions of the Commission • Prepare monthly expense and revenue reports in cooperation with the Member assigned to handle Commission accounting functions. • Prepare annual budget for the Commission • Handle all administrative tasks delegated by the Commission • Maintain specified office hours as determined by the Commission • Prepare a log of all hours worked • Supervise any additional employees and their job responsibilities as determined by the Commission Section 2. The Commission shall, by a majority of vote of the Directors, employ such other staff as may be necessary to carry out the functions of the Commission. Section 3. Employee reviews shall be handled by the Commission and/or a designated committee of the Commission. Employees may be terminated only upon a majority vote or the Directors. VII. SPECIAL COMMITTEES Section 1. There shall be a By-Laws Committee made up of Commissioners appointed by the Chair. The By-Laws Committee shall facilitate By-Laws changes pursuant to the procedure set forth in these By-Laws and the Joint Powers Agreement. Section 2. The Chair may, from time to time, and subject to Commission approval, establish subcommittees of Commission with such composition and for such purposes as Chair may prescribe. Commissioners other than those serving on the subcommittee may attend and participate fully at such subcommittee meetings. The date, time, place and general business of any subcommittee meeting shall be given to all Directors on the subcommittees by written notice at least forty-eight (48) hours prior to the subcommittee meeting. All meetings of any l016837v4 4 subcommittees shall be in accordance with the procedures prescribed in these By-Laws and the Joint Powers Agreement. Section 4. The Chair, may, from time to time, and subject to Commission approval. establish such study committees and task forces composed of such Commissioners and non- Commissioners as it may authorize and designate for such purposes as it may deem necessary or useful to assist the Commission in accomplishing its responsibilities, duties and objectives. The date, time, place and general business of any task force or study committee meeting shall be given to each member of such committee by written notice at least forty-eight (48) hours prior to the study committee or task force meeting. Any meeting of such committee shall be in accordance with the procedures prescribed by these By-Laws and the Joint Powers Agreement. VIII. OFFICIAL ADDRESS The official address and telephone number of the Forest Lake Cable Commission shall be the office address of the Cable Administrator. IX. AMENDMENTS Section 1. Procedure. Amendments to these By-Laws may be proposed by any Commissioner. The By-Laws may be amended in one of two ways. a. A proposed By-Law amendment may be brought up at a regular meeting, then referred to the By-Laws Committee for its recommendation and then voted upon at the next meeting of the Commission provided that the Commission shall take no action to amend the By-Laws without ten (10) days prior written notice to each Commissioner; or b. A proposed By-Law amendment may be brought by giving ten (10) days advanced written notice prior to a scheduled meeting to all Commissioners. The proposed amendment would then be referred to the By-Laws Committee for its recommendation and acted upon by the Commission as a whole at the scheduled meeting. In no event shall a proposed By-Law amendment be acted upon without a recommendation from the By-Laws Committee. An amendment will be effective pursuant to the provisions of the Joint Powers Agreement. 1016837v4 5 I certify that the foregoing By-Laws of the Forest Lake Cable Commission were adopted by the Commissioners at the regular meeting thereof on , 2007, by , Secretary. By Secretary I016837v4 6 COMFORT LAKE Randy Anhorn t-WATERSHED DISTRICT- Administrator/Limnologist FOREST LAKE 220 North Lake Street 651.209.9753 Forest Lake, MN 55025 randy.anhorn(a7clflwd.org ProtectGng-Your Water Resources- Comfort Lake - Forest Lake Watershed District seeks statutory designation under MN § I03B From 1955 to 1983, the Minnesota Watershed District Act (MS 103D) �- was the main statute governing watershed o i 4 districts. In 1983 the State of Minnesota a cazivaimatato adopted the Metropolitan Surface Water 4. K ° Management Act, (11S 103B) for _ ,_ M `' organizations that address the particular j 4 challenges of managing water resources in ,,., , the urbanizing Twin Cities Metro Area. . Comfort Lake - Forest Lake Watershed District (CLFLWD) is not "wholly" within the metro area: 40 % is in Chisago County and 60 % is in Washington County. The district currently works under MS 103D. I03B designation would give CLFLWD more tools to address impaired waters Six lakes within the district are currently listed as impaired by the MPCA due to excessive nutrients. Changing the district's designation to MS 103B would result in more collaboration with local stakeholders, and a more efficient and less costly process of implementing projects to address the District's water quality impairments. 103B designation has broad local support The CLFLWD Board approved a resolution to seek this special legislation, and the following local legislators have been contacted and have indicated support for this change: • Rep.Bob Dettmer(R-52A) • Rep.Jeremy Kalin(DFL-17B) • Sen.Rick Olseen(DFL-17) • Sen.Ray Vandeveer(R-52) The following state and local organizations also support this legislation: Board of Water and Soil Resources, Chisago County Board of Commissioners, Chisago SWCD, Washington County Board of Commissioners, Washington Conservation District, City of Forest Lake, and Wyoming Township. Board of Managers Jackie A.Anderson—President Richard P. Damchik—Vice President John T. Lynch—Secretary Jon W.Spence—Treasurer Wayne S. Moe—Manager