12-18-2007 Meeting CITY OF SCANDIA
CITY COUNCIL AGENDA
Tuesday, December 18, 2007
7:00 p.m.
1. Call to Order and Pledge of Allegiance
2. Roll Call
3. Public Forum
4. Approval of the Agenda
5. Approval of Consent Agenda
a) Minutes
1) November 20, 2007 Regular Meeting
2) December 3, 2007 Special Meeting(Truth in Taxation Hearing)
3) December 4, 2007 Meeting with Planning Commission
b) Treasurer's Report
c) Payment of Vouchers
d) 2008 Tobacco Licenses
1) Big Marine Lake Liquor
2) Big Marine Lake Store
3) Todd's Home Center
e) 2008 Liquor Licenses
1) Big Marine Lake Liquor Store(Renewal, Off-Sale)
2) AJL Enterprises, Inc. dba Scandia Olde Towne Liquor(Renewal, Off-Sale)
3) The Scandia Creamery, LLC (Renewal, On-Sale, On-Sale Sunday)
4) Meister's Bar and Grill (Renewal, On-Sale, On-Sale Sunday, Off-Sale)
5) Prospects (Renewal, On-Sale, On-Sale Sunday)
6) Scandia Fire & Rescue Relief Association(Temporary On-Sale, February 23, 2008)
f) Contract with Washington Conservation District for Technical Assistance in 2008 and
2009
g) Abatement of Special Assessments (Resolution No. 12-18-07-01)
6. Public Hearings
a) Adoption of 2008 Budget and Final Property Tax Levy(Resolution No. 12-18-07-02)
7. Committee Reports
a) Park and Recreation Committee David Smith
8. Staff Reports
a) Police Department Deputy Chris Majeski
b) Fire Department Fire Chief Steve Spence
1) Siren Repairs
c) City Engineer Tom Peterson
d) City Attorney Dave Hebert
SCANDIA CITY COUNCIL AGENDA
December 18,2007
Page 2 of 2
e) Building/Code Enforcement Official Steve Thorp
f) City Administrator Anne Hurlburt
1) Amendment to Agreement with Great River Greening
9. General Business
a) 2008 Fire Department Compensation (Resolution No. 12-18-07-03)
b) Agreements Concerning Lighted Ball Field
c) 2008 City Council Meeting Schedule
d) Snowmobiles on City Sidewalks
10. Adjournment
November 20, 2007
A regular meeting of the Scandia City Council was held on the above date. In the absence of
Mayor Dennis Seefeldt and Vice-Mayor Michael Harnetty, Councilmember Donnette Yehle
called the meeting to order at 7:00 p.m. and moved to nominate Councilmember Dolores
Peterson as Acting Mayor. Councilmember Pete Crum seconded the motion. Councilmember
Peterson was unanimously voted to serve as Acting Mayor. Staff present: Administrator Anne
Huriburt, City Attorney Dave Hebert, City Engineer Tom Peterson, Building Code Official Steve
Thorp, Deputy Clerk Brenda Eklund.
PUBLIC FORUM
There were no public comments.
APPROVAL OF AGENDA
Councilmember Yehle added to the agenda a discussion of the stop sign at the corner of Olinda
Trail and Oakhill Road.
CONSENT AGENDA
The following consent agenda was presented:
a) Minutes
1) October 16, 2007 Regular Meeting
2) October 24, 2007 Special Meeting
3) November 6, 2007 Meeting with Planning Commission
b) Treasurer's Report
c) Payment of Vouchers
d) 2008 Tobacco Licenses
1) ALJ Enterprises dba Scandia Olde Towne Liquor
2) Scandia Store, Inc.
e) Liquor License for Community Center
f) Pay Request#4 and Final to Hardrives, Inc. for 2006 Street Repairs
g) Certify Unpaid Charges for 201 Sewer System for Collection with Property Taxes
Councilmember Yehle, seconded by Councilmember Crum, moved to approve the
amended Meeting Agenda and the Consent Agenda. The motion passed unanimously.
PARK AND RECREATION COMMITTEE REPORT
Lilleskogen Park Restoration Plan
Dave Smith, Park Committee Chair, reported that six proposals were received in response to the
Request for Proposals for a restoration plan for Lilleskogen Park. These proposals ranged in
price from $9,880 to $24,760. Upon review at the November 15th Park meeting, the committee
found that the team of SRF and Critical Connections had the best qualifications to be awarded
this planning project. Although SRF submitted a bid of$12,789, they have agreed to trim the
task list to not exceed an amount of$12,000. Councilmember Yehle had a concern that this may
not be the best of timing to proceed with this restoration plan. As receipt of park fees is quite
low, this plan may become obsolete before funds are available to carry out the implementation
phase. Mr. Smith replied that in order to receive any grant funding, it is necessary to have a plan
such as this in place. Councilmember Yehle felt uncomfortable going forth with this not knowing
November 20, 2007
Scandia City Council
Page 2
the installation and maintenance costs up front. Councilmember Crum stated that he does foresee
use of this park by the community and felt confident that grant money can be obtained.
Councilmember Peterson commented that SRF did submit the best plan overall. Pete Crum,
seconded by Donnette Yehle, moved to accept the recommendation of the Park and
Recreation Committee to award the restoration plan contract to SRF/Critical Connections
at an amount not to exceed $12,000. Voting yes: Crum, Peterson. Voting no: Yehle. Motion
adopted.
Winter Programs
Dave Smith presented information on winter activities. The community skating/winter party will
be held on the afternoon of February 2, 2008 on the Community Center grounds. The event has
been named "Scandia Vinterfest"with activities similar to past years (skating, horse-drawn
wagon rides, sliding). New this year will be cross-country ski lessons. The Forest Lake High
School Spanish Club has offered to sell concessions as a fundraising activity for their club.
Councilmember Crum, seconded by Councilmember Yehle, moved to allow the FLHS
Spanish Club to serve refreshments during the community skating party on February 2,
2008. The motion passed unanimously.
Mr. Smith also presented information regarding the snow tubing event planned for December 29,
2007 at Trollhaugen ski hill. Mr. Smith researched holding the event at Eko Backen, but due to
safety and convenience reasons,the committee recommended reserving the tubing hill at
Trollhaugen from 1:00 to 4:00 p.m. Council also reviewed the flyer for the Learn to Skate
Program running from January 9 through February 13, 2008.Councilmember Yehle, seconded
by Councilmember Crum, moved to designate a city-sponsored tubing event at
Trollhaugen on December 29,2007. The motion passed unanimously.
POLICE DEPARTMENT
Deputy Chris Majeski reported on the past month's police activity. A forced entry burglary
occurred on Newberry, in which tools were stolen. A tobacco compliance check was recently
conducted at area businesses.
FIRE DEPARTMENT
Fire Chief Steve Spence presented the fire department's activity report. Discussion of a cost-
sharing venture with May Township and Washington County for installation of a civil defense
siren at the new Big Marine County Park was addressed. Fire Chief Spence stressed that this is
an opportunity to provide for siren coverage in the southern portion of the city in the event of a
civil emergency. The Fireman's Fund Heritage Grant has provided funding for the purchase of
rescue lifting airbags, which are on order. Chief Spence also reported that the purchase of a
phantom pumper to access obstructed locations will be covered by a 50/50 matching DNR grant.
This is a necessary purchase for OSHA compliance. Councilmember Peterson asked for an
update on the rescue siren. Assistant Fire Chief Steve Yehle stated that the timer to silence the
siren during the nighttime hours has been erratic and will be evaluated by the installers. Council
November 20, 2007
Scandia City Council
Page 3
discussed the civil defense siren installation at the county park and the cost projection. Pete
Crum, seconded by Donnette Yehle, moved to direct Administrator Hurlburt to work with
Washington County staff regarding the installation of a civil defense siren in the Big
Marine Park Reserve. The motion passed unanimously.
CITY ENGINEER
Councilmember Yehle presented a concern of the many vehicles she has observed running the
stop sign at the corner of Olinda Trail and Oakhill Road. City Engineer Tom Peterson stated that
a warning light could be installed. As these are both county roads, Public Works Supervisor John
Morrison will be directed to work with Washington County staff to make the stop signs more
noticeable. Police will also step up patrol of this corner.
CITY ADMINISTRATOR
City Administrator Anne Hurlburt reported on a request from Big Marine Development, LLC,
for an extension of the development agreement for the plat of Tii Gavo in which road
construction plans, except for the wear course, for Phase I were to be completed by October 30,
2007. Due to poor weather conditions, the road and utility construction has yet to be completed.
As the Development Agreement allows for an extension, Building Code Official Steve Thorp has
recommended that the Development Agreement have the project improvement completion date
changed from October 30, 2007 to June 30, 2008, and the wear course completion date changed
from September 30, 2008 to June 30, 2009.
Donnette Yehle,seconded by Pete Crum, moved to accept the recommendation of Building
Code Official Thorp for the extension of the Development Agreement for Tii Gavo. The
motion passed unanimously.
COMFORT LAKE-FOREST LAKE WATERSHED : RESOLUTION 11-20-07-02
Randy Anhorn, Comfort Lake/Forest Lake Watershed District Administrator, and Wayne Moe,
Watershed Manager,were present to request support for their efforts to obtain legislation
changing the statute under which they operate. Mr. Anhorn discussed the advantages of
operating under Minnesota Statute 103B which applies to districts within the Metro Area, rather
than 103D,their current statute. CLFLWD is not entirely within the metro area: 40% lies within
Chisago County. Changing the district's designation to MS 103B would result in a more efficient
process of implementing projects to address the District's water quality impairments. The
Watershed has already received the support of Washington and Chisago counties, the
conservation districts of both counties, and the cities of Wyoming and Forest Lake. Donnette
Yehle, seconded by Pete Crum, moved to adopt Resolution 11-20-07-02, Support for
CLFLWD Seeking Legislative Designation as a Metropolitan Watershed Management
Organization. The motion passed unanimously.
November 20, 2007
Scandia City Council
Page 4
FOREST LAKE CABLE COMMISSION—JOINT POWERS AGREEMENT AND BY-
LAWS: RESOLUTION 11-20-07-03
Council was presented with the revised Joint Powers Agreement and By-Laws of the Forest Lake
Cable Commission. This Commission consists of the cities of Forest Lake, Columbus and
Scandia. Mike White, Scandia representative to the Commission, was present. One of the
changes in the JPA regards representation. Each city will be entitled to appoint by resolution two
directors, one of which must be a member of the City Council. Consensus of the council was to
delay the appointment to the Cable Commission to the December 4th Council meeting, so that a
full council may be present. Donnette Yehle, seconded by Pete Crum, moved to adopt
Resolution 11-20-07-03, Approving Joint and Cooperative Agreement for the Forest Lake
Cable Commission. The motion passed unanimously.
Donnette Yehle, seconded by Pete Crum, moved to adjourn the meeting.
The meeting adjourned at 8:05 p.m.
Respectfully submitted,
Brenda Eklund
Deputy Clerk
4 )
December 3, 2007
The Truth in Taxation Public Hearing meeting of the Scandia City Council was held on
the above date. Mayor Seefeldt called the meeting to order at 7:00 p.m. The following
council members were present: Council members Pete Crum, Michael Harnetty, Dolores
Peterson, Mayor Dennis Seefeldt, Donnette Yehle. Staff present: Administrator Anne
Hurlburt and Treasurer Colleen Firkus.
Administrator Hurlburt gave an overview of the Proposed 2008 Budget, answering
questions as they arose.
Mayor Seefeldt opened the public hearing. Cliff Gugggisberg, 12780182nd St., asked if
the City Council felt the Fire Department budget was comparable to other Fire
Departments with similar numbers of runs. Mayor Seefeldt responded that our volunteer
firefighters have a lower remuneration compared to others in the area, and that the City
does compare their rates of pay with other cities. Mr. Guggisberg also asked if the cost
of the Fire Hall building was in the Debt Service part of the budget. Mayor Seefeldt
indicated that it was all in the Debt Service and that the cost of the Public Works/Fire
Hall bond is not taken out of those department's budgets. Mr. Guggisberg indicated that
the true costs for the Fire Department are not reflected in the budget for that department
and that all departments should reflect true costs. Mayor Seefeldt commented that our
Fire Department just went through an insurance rating review and kept its ISO rating of
7,which is the best rating it could have, and saves a significant amount in property
insurance premiums for the city's residents.
Rod Negus, 23120 Melanie Trail, asked about the expenses directly related to
incorporation; what were the estimated expenditures and when did the expenses end. Mr.
Negus also asked how the Council gets feedback on the issue of increasing services
versus increased spending. Mayor Seefeldt explained the many different ways the City
obtains public input.
Ernie Kertscher, 21350 Olinda Trail, commented that 19% of the General Fund spending
goes to the Fire Department. He asked if May Township is spending 19% of their General
fund budget on fire protection, and that perhaps they should if they aren't. Mr. Kertscher
said we shouldn't be subsidizing their fire protection.
John Lindell, 11240 218th Street, asked several questions:
1. What was the Washington County Tax Settlement line was in the Revenue Budget? It
was explained that this was the levied property taxes.
2. Did Personal Services expenses in the Administration budget double in two years?
Yes, because we added personnel and basic benefits.
3. Why were there no numbers in 2005 & 2006 for Personal Services in the Planning and
Building Department? This was a previously contractual service that has been brought in-
house.
December 3, 2007
Truth in Taxation Public Hearing
Page 2
4. How is paving being paid? How much is paid by city and how much is assessed? It
was explained that paving is paid by bonds with about 25% of the cost being assessed to
property owners. He suggested that debt service could be reduced by assessing more.
5. Why are there differences between bonds for principal and interest payments?
Different outstanding bond balances and interest rates make for different payments.
6. The theme of incorporation was that services wouldn't change and thereby there would
be no budget changes. He sees expenses significantly higher than proposed in 2006 for
incorporation. Mayor Seefeldt replied that any changes made would have been made
regardless of whether Scandia was a city or a township.
The public hearing was closed at 8:47 p.m. and will not be continued. The final budget
will be adopted on December 18, 2007 with a possible budget work session on December
17, 2007.
The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Colleen Firkus
Treasurer
) 6)
December 4, 2007
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:02 p.m. The following council members were present: Council
members Pete Crum, Michael Harnetty, Dolores Peterson, Mayor Dennis Seefeldt, and Donnette
Yehle. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Deputy Clerk
Brenda Eklund.
APPROVAL OF AGENDA
Mayor Seefeldt added discussion of a performance review regarding Bonestroo Engineering to
the agenda. Councilmember Yehle added discussion of a Building Official report to the agenda.
Donnette Yehle, seconded by Dolores Peterson, moved to approve the agenda as amended.
The motion passed unanimously.
FOREST LAKE CABLE COMMISSION APPOINTMENTS: RESOLUTION 12-04-07-01
The Joint Powers Agreement with the Forest Lake Cable Television Commission requires the
city to appoint two directors to 2-year terms, one of which must be a councilmember. The other
must be a qualified voter residing in the city. Scandia has been represented on the Commission
by Mike White. Pete Crum, seconded by Michael Harnetty, moved to approve Resolution
12-04-07-01 Appointing Directors to the Forest Lake Cable Commission with the addition
of Councilmember Donnette Yehle and resident Mike White to serve as Directors. The
motion passed unanimously.
DESIGNATE CITY AUDITOR FOR THE FISCAL YEARS 2007-2009
At the November 6th Council meeting,Administrator Hurlburt and Treasurer Colleen Firkus
were authorized to interview firms based on responses to a Request for Proposals for Auditing
Services. Three firms were interviewed on November 26th. Administrator Hurlburt reported on
the results and recommended the selection of Larson Allen. The cost proposal was the most
favorable and the level of effort in the proposal (205 hours) appeared to be the best value of
those submitted. Administrator Hurlburt contacted 5 city references and all reported favorable
results of Larson Allen's services. Dolores Peterson, seconded by Michael Harnetty, moved
to designate Larson Allen as the city's auditor for the fiscal years 2007,2008 and 2009. The
motion passed unanimously.
MEETING DATE OF FINAL BUDGET WORK SESSION
Prior to the adoption of the 2008 budget/levy at the Council meeting on December 18th, it was
suggested that a final work session be held to consider input from December 3`d's Truth in
Taxation hearing and to review more detailed estimates of the 2007 year-end figures. Donnette
Yehle, seconded by Dennis Seefeldt, moved to schedule a Budget Work Session for
December 17, 2007 at 5:00 p.m. The motion passed unanimously.
EMPLOYEE HEALTH INSURANCE BENEFITS FOR 2008: RESOLUTION 12-04-07-02
The Human Resources Committee (Councilmembers Crum and Peterson, Administrator
Hurlburt) met on November 14th to review the health insurance plan for 2008. Currently the city
provides Blue Cross Blue Shield coverage through the Southwest/West Central Services
Cooperative, a pool of cities, counties and other government units. It is a high deductible
December 4, 2007
Scandia City Council
Page 2
plan paired with a Health Savings Account to help pay the deductible. In 2008, the monthly
premium rates will increase by 17.6%, including an increase in the deductible. A resolution
incorporating the increased rates was discussed among the council. The city would continue to
cover 100% of the monthly premium for single coverage and 80% of the premium for family
coverage. Donnette Yehle, seconded by Michael Harnetty, moved to approve Resolution 12-
04-07-02 Establishing City Contributions to Employee Health Insurance Benefits for 2008.
The motion passed unanimously.
EMPLOYEE PAY RATES FOR 2008: RESOLUTION 12-04-07-03
The Human Resources Committee met on November 14th to review employee pay rates for 2008
and various parts of the personnel policy. The Committee agreed that a 3% cost-of-living
adjustment be given for 2008. Following a more-than-satisfactory performance review at
Maintenance Worker Mike Egelkraut's six month mark, an increase of$1.00 per hour effective
on his six-month anniversary date (12-11-07) was recommended. Councilmember Yehle
questioned the timing of this increase. It was explained that Mr. Egelkraut was hired at the low-
to-mid pay range,with an adjusted pay increase based on a positive performance at six months.
Councilmember Yehle suggested that timing of pay increases be made clear in the Employee
Policy.
The pay rate for Treasurer Colleen Firkus was increased to equal that of the Deputy Clerk, as this
position has only received cost-of-living adjustments for many years. The Committee also
recommended eliminating a provision for longevity pay from the personnel policy. Maintenance
Supervisor John Morrison is the only employee affected by this. Mr. Morrison's pay rate was
adjusted to absorb this elimination of$600/year. One other change incorporated into the
resolution is the elimination of meeting pay for hourly staff. Employees will receive their hourly
rate for attendance at meetings outside of normal work hours, with a minimum of two hours pay.
Councilmember Harnetty questioned the timing for a review of Administrator Hurlburt's salary,
as no pay adjustments have been made since the initial hire date of 9/5/06. The council scheduled
a performance and salary review for Administrator Hurlburt on January 15, 2008 at 6:00 p.m.
The meeting will be posted as a closed meeting.
Donnette Yehle, seconded by Michael Harnetty, moved to approve Resolution 12-04-07-03
Establishing Employee Pay Rates for 2008. The motion passed unanimously.
UTILITY PERMIT—FRONTIER COMMUNICATIONS/TII GAVO SUBDIVISION
City Engineer Tom Peterson recommended approval of Frontier Communication's utility permit
application to install buried telephone cable to serve the Tii Gavo development. Dolores
Peterson, seconded by Dennis Seefeldt, moved to approve the utility permit for buried
telephone cable (work done by Wright's General Contracting on behalf of Frontier
Communications). The motion adopted unanimously.
December 4, 2007
Scandia City Council
Page 3
APPOINTMENT OF SEASONAL MAINTENANCE WORKERS
Maintenance Supervisor John Morrison has recommended that the Council authorize the hiring
of Robert Lindblom and Bruce Swenson as temporary Seasonal Maintenance Workers for the
coming winter season,to work on an as-needed basis. Both have performed this work in the past.
Dolores Peterson, seconded by Michael Harnetty, moved to appoint Robert Lindblom and
Bruce Swenson as temporary, Seasonal Maintenance Workers for the 2007-08 snow
plowing season. The motion passed unanimously.
DISCUSSION OF BONESTROO ENGINEERING PERFORMANCE REVIEW
A request for a performance review was recently received from Bonestroo Engineering. It was
agreed to have council forward comments to Administrator Hurlburt by December 18 . A sub-
committee to include Mayor Seefeldt, Councilmember Harnetty and Administrator Hurlburt will
schedule a meeting with City Engineer Tom Peterson and Bonestroo supervisors to review this
evaluation. Pete Crum, seconded by Dolores Peterson, authorized staff to schedule a
performance review meeting with Bonestroo Engineering and to appoint a sub-committee
of Mayor Seefeldt, Councilmember Harnetty and Administrator Hurlburt for this purpose.
The motion passed unanimously.
BUILDING OFFICIAL REPORTS
Councilmember Yehle recommended that Building/Code Enforcement Official Steve Thorp
provide a monthly update on issues in this department on a regular basis at the monthly council
meetings. Councilmember Yehle felt that it may not be necessary for Mr. Thorp to be in
attendance at each meeting, rather on an as-needed basis. Consensus of the council agreed on
having Mr. Thorp provide a monthly update report.
The Planning Commission meeting was called to order at 7:48 p.m. The following were in
attendance: Commission Chair Chris Ness, Commissioners James Malmquist and Peter
Schwarz.Absent: Commissioners Christine Maefsky and Kevin Nickelson.
AMENDMENT TO DEVELOPMENT CODE, SHORELAND MANAGEMENT
REGULATIONS—ORDINANCE NO. 107
Following review of the draft ordinance of the new Chapter 5 of the Scandia Development Code,
Shoreland Management Regulations, at the October Planning Commission meeting, copies of the
draft were sent to DNR staff,the Washington Conservation District and the city's three
watershed districts for comments. The transition from the County Ordinance to the City's may be
viewed as a"housekeeping" amendment and no substantive changes are necessary at this time.
After the updated Comprehensive Plan is completed in 2008, the entire Development Code
should be reviewed and amended. Administrator Hurlburt reported on the issues that DNR staff
relayed concerning the draft ordinance. The definition of shoreland currently in place had not
been approved by the DNR, and a change in the language is necessary. The revised definition
December 4, 2007
Scandia City Council
Page 4
includes "all land within 1,000 feet of the normal high watermark of a lake, pond or flowage, and
land within 300 feet of a river or stream". Without this change,the ordinance will not be
acceptable to the DNR. The DNR has also recommended that additional requirements be placed
on Open Space Conservation Subdivisions that fall within the shoreland. The following language
was added to Section 6.1(4)to meet these two requirements: 1) at least 70 percent of the land
area within the shore impact zone shall be maintained in its natural state and preserved as
permanent open space; and 2) any shore recreation facilities, including but not limited to
swimming areas, docks, watercraft mooring areas and boat ramps shall be centralized and
owned in common by all residents of the development. Comments received from the Carnelian-
Marine-St. Croix Watershed suggested more substantive changes which can be looked into after
the Comprehensive Plan is adopted.
Commissioner Malmquist questioned the inclusion of spring creeks as shoreland. Administrator
Hurlburt stated that this would be beyond what the DNR requires and the consequences of
including spring creeks needs to be thoroughly studied.
Chairman Ness opened the public hearing. Mike White, 13310 188th Street, felt that the
Ordinance is acceptable and had no problems with it. As there were no other comments,
Chairman Ness closed the hearing to the public.
City Attorney Dave Hebert referred to Section 7-1, Tributary Stream Standards, and suggested
that the minimum lot width standard be changed from 250 feet to 300 feet to remain consistent
with the current lot widths for single family residential developments on Natural Environment
Lakes. Consensus agreed that this would simplify the standards. The only water body classified
as such is Falls Creek located on the Roger Bergman property.
Commissioner Malmquist questioned if the weather situation on this night may have kept people
from attending the hearing. Administrator Hurlburt felt that would be doubtful, as she received
few inquiries or concerns from residents on this issue.
The Planning Commission voted to recommend approval of draft Ordinance 107, Shoreland
Management Regulations, with a change in the lot width standard to 300 feet in Section 7-1,
Tributary Stream Standards.
Dolores Peterson, seconded by Pete Crum, moved to accept the recommendation of the
Planning Commission to approve Ordinance 107, Adopting a New Chapter 5 of the
Development Code of the City of Scandia and Pertaining to Shoreland Management
Regulations, as amended. The motion passed unanimously.
December 4, 2007
Scandia City Council
Page 5
REPORT ON CONSERVATION EASEMENTS AND OPTIONS FOR FUTURE
MANAGEMENT—MINNESOTA LAND TRUST
Last spring, Mayor Seefeldt and Planning Commissioners Malmquist and Maefsky met with a
representative of the Minnesota Land Trust to determine if they could provide assistance with
management of the six existing conservation easements currently held by the City of Scandia. A
report from the Land Trust was recently submitted outlining several management options. The
report was discussed and it was agreed that Option Three, creating an in-house management
program, should be further studied. Administrator Hurlburt will refer this to Building Official
Steve Thorp for his review and get a realistic idea of what he can do and in what areas he needs
training. The hours and consulting expenses can then be further determined. Commissioner
Malmquist felt that the Land Trust's ability to train volunteers in the community to assist with
the monitoring of the easements could be a practical approach. The Planning Commission
recommended the City Council direct staff to develop a cost estimate of proceeding with Option
Three for the monitoring of Conservation Easements.
Dennis Seefeldt, seconded by Dolores Peterson, moved to approve the recommendation of
the Planning Commission to authorize staff to proceed with developing a cost estimate for
Option Three for the monitoring of Conservation Easements. The motion passed
unanimously.
RESCHEDULE THE JANUARY 1,2008 PLANNING COMMISSION/CITY COUNCIL
MEETING
The first Tuesday of January, 2008 falls on New Years Day and must be rescheduled. Alternate
dates were suggested. It was decided to reschedule the date of the Planning Commission/City
Council meeting to January 8, 2008.
Dolores Peterson, seconded by Donnette Yehle, moved to adjourn the meeting.
The meeting adjourned at 8:30 p.m.
Respectfully submitted,
Brenda Eklund
Deputy Clerk
.))
zn ;f a b„t„a:
City of Scandia
Treasurer's Report
November 30, 2007
Beginning Balance 11/01/07 1,129,020.79
Receipts 81,628.52
Expenditures 300,885.05
Payroll 17,065.76 -317,950.68
Adjustments: Duplicate Entry 2,484.52
Ending Balance 11/30/07 895,183.02
Submitted by: Colleen Firkus, Treasurer
Treasurer's Report
SC4A.NDIA -
2007 CASH BALANCES AT END OF MONTH
FUND JANUARY FEBRUARY MARCH_ APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER
101 GENERAL 151,058 66,365 42,008 32,104 -7,980 -18,782 79,844 56,257 31,467 9,554 -21,304
201 ROAD&BRIDGE 25,1561 1 378 -8,097 -24,659 -38,680 -52,024 163,104 105,196 61,234 29,575 -34,829
202 FIRE 10,036 -66,872 -72 645 -75,897 -80,129 -84,997 -62,335 -36,801 13,834 -31,369 -38,684
203 POLICE 51,968 54,163 10,489 10,489 10,489 10,229 53,499 53,499 53,499 54,975 6,524
204 PARK _- 30,921 23,910 22,436 21,625 21,580 20,182 43,119 40,528 40,183 39,352 38,649
205 COMMUNITY CTR • 29,909 24,251 22,438 11,333 8,667 -2,771 10,666 8,116 5,545 3,995 2,387
207 WATERSHED - -1,345 -1,337 -1,337 -1,337 -1,337 -1,337 7,083 _ 7,083 7,083 7,370] 7,370
208 UPTOWN SEWER 25,898 26,070 26,058 26,058 25,8071 25,784 44 356 5,954 3,647 3,543 3,838
302 BLACKTOP L 482,333 297,013 297,013 297,013 297,013i 297,013 315,114 310,553 310,553 311,512 311,512
304 BLACKTOP 277,263 276,203 277,127 277,127 277,127 278,051 376,822 125,902 125,902 130,8741_ 130,874
307 BLACKTOP -180,909 -195,787 -256,483 -259,655 1,119,416 710,617 208,598 85,687 59,292 36,270i 27,359
310 FIRE HALL BOND 166,229 171,741 171,741 149,224 148,821 148,821 198,642 177,502 198,642 102,8241 5,307
403 CAPITAL IMPR 188,6041 1
195,008 195,008 195,008 195,008 _ 195,008 219,919 191,219 191,219 191,219 187,482
404 PARK CAP IMPR �- 7,469 7,612 3,812 3,571 3,571 3,571 j _ 45,571 45,571 45,571 46,4211 46,421
406 EQUIPMENT REPLACEMENT
602 201 SEWER - t 32,911 33,820 33,820
,004 110,114 109,936 109,749 116,081 131,216 133,809 137,686 133,885 134,267i 128,906
801 ESCROW - --
111 -I--
15,000 15,000 22,000 25,000 26,300 16,300 27,050 27,800 28,050 28,050 56,300
-
TOTAL CASH BALANCE 1,390,595 1,004,832 861,5041 796,751 2,121,7547 1,676,880, 1,864,859 1,341,750 1,342,515 1,132,250 891,930
4„1 CITY OF SCANDIA 12/14/07 11:19 AM
Cs'rr�pry / Page 1
8CANDIA
;� Payments
to i n n _e s o t, a_ " Current Period: DECEMBER 2007
Batch Name 12-18-07 User Dollar Amt $92,119.72
Payments Computer Dollar Amt $92,119.72
$0.00 In Balance
Refer 0 10,000 LAKES CHAPTER _
Cash Payment E 101-41910-433 DUES Thorp--ICC Membership Dues $50.00
Invoice 2008
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $50.00
Refer 0 AMBO -
Cash Payment E 101-41910-433 DUES Association of MN Building Officials 2008 Dues $100.00
Invoice 12-2007
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $100.00
Refer 0 AMER/PRIDE LINEN&APPAREL S _
Cash Payment E 205-41900-221 EQUIPMENT PARTS Community Center Supplies $114.15
Invoice M413182-1107
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $114.15
Refer 0 ARKMAN BERT _
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $586.00
Invoice 11-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $586.00
Refer 0 BAKKEN,KIM _
Cash Payment E 202-42240-110 TRAINING EMT Test $70.00
Invoice 11-19-07
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $70.00
Refer 0 BATTERY PRODUCTS INC. _
Cash Payment E 202-42220-221 EQUIPMENT PARTS Battery supplies $320.24
Invoice 30448
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $320.24
Refer 0 BEATTIE, ORPHY -
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $80.00
Invoice 11-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $80.00
Refer 0 BENNER,JOAN -
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 BILDEAUX, ALEX -
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 BONESTROO _
Cash Payment E 201-43126-303 ENGINEERING FEE General $857.67
Invoice 151359
Cash Payment E 201-43126-303 ENGINEERING FEE 2006 Street Repairs $4,114 16
Invoice 151360
?; CITY OF SCANDIA 12/14/07 11:19AM
}
Page 2
Payments
SCANDIA
m i n n e s o t a Current Period: DECEMBER 2007
Cash Payment E 201-43126-303 ENGINEERING FEE Big Marine Lake Development $13,271.19
Invoice 151361
Cash Payment E 201-43126-303 ENGINEERING FEE 2007 Drainage Improvements $253.64
Invoice 151362
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $18,496.66
Refer 0 BUSINESS FORMS&ACCOUNT/N
Cash Payment E 101-41000-200 OFFICE SUPPLIES W2 Forms and Envelopes $178.71
Invoice 38752
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $178.71
Refer 0 CHISAGO LAKES DISTRIBUTING I
Cash Payment E 205-41900-221 EQUIPMENT PARTS Comm.Center Supplies $63.88
Invoice 353050
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $63.88
Refer 0 CITIBUSINESS CARD
Cash Payment E 202-42220-221 EQUIPMENT PARTS RescueTech Equipment $516.22
Invoice 11-14-07
Cash Payment E 202-42280-200 OFFICE SUPPLIES Officemax Supplies $30.86
Invoice 11-02-07
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $45.01
Invoice 11-02-07
Cash Payment E 101-41000-570 OFFICE EQUIPMENT& Laserjet Printer $138.43
Invoice 11-08-07
Cash Payment E 101-41910-110 TRAINING Thorp: Erosion Control Training $215.00
Invoice 11-20-07
Cash Payment E 101-41320-106 MEETINGS Hurlbut Water Resource Protection Seminar $30.00
Invoice 11-20-07
Cash Payment E 101-41000-200 OFFICE SUPPLIES Website Survey Subscription $19.95
Invoice 11-24-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $995.47
Refer 0 CONNEXUS ENERGY _
Cash Payment E 201-43126-387 STREET LIGHTING Wyldewood Streetlights $54.30
Invoice 11-28-07
Cash Payment E 602-43252-381 UTILITIES 201 Dialer $11.93
Invoice
Cash Payment E 204-45206-381 UTILITIES Hay Lake Shelter $14.93
Invoice
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $81.16
Refer 0 CR PLANNING, INC.
Cash Payment E 101-41910-112 PROFESSIONAL SERVI Comp Plan Contract $12,302.85
Invoice 2007-31
Cash Payment E 204-45200-111 Planning Parks Portion $6,151.43
Invoice
Cash Payment E 403-43000-219 PROJECTS Cap Improvement Portion $2,050.48
Invoice
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $20,504.76
Refer 0 DIAMOND MOWERS, INC.
4'6.4 ; CITY OF SCANDIA 12/14/07 11:19 AM
Page 3
=4,3.% � Payments
SCANDIA
m i n n e s o t a Current Period: DECEMBER 2007
Cash Payment E 201-43126-221 EQUIPMENT PARTS Roadside Mower Bearing, parts $332.30
Invoice 31580
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $332.30
Refer 0 ECM PUBLISHERS, INC
Cash Payment E 101-41000-201 LEGAL NOTICES Shoreland Public Hrg. Notice $37,35
Invoice IT00110108
Cash Payment E 101-41000-201 LEGAL NOTICES Budget Hearing Notice $237.60
Invoice IT00110166
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $274.95
Refer 0 EMERGENCY MEDICAL PRODUCT
Cash Payment E 202-42220-221 EQUIPMENT PARTS Medical Supplies $433.48
Invoice 1000582
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $433.48
Refer 0 EXCELLCOM
Cash Payment E 201-43126-221 EQUIPMENT PARTS Cell phone case $25.31
Invoice 11073002279
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $25.31
Refer 0 F X L INC _
Cash Payment E 101-42000-103 PT EMPLOYEES Assessor Services $1,500.00
Invoice 12-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $1,500.00
Refer 0 FAIRMONT FIRE SYSTEMS
Cash Payment E 205-41900-221 EQUIPMENT PARTS Fire Extinguisher Annual Maintenance $192.24
Invoice 35749
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $192.24
Refer 0 FARM PLAN -
Cash Payment E 201-43126-222 TIRES Tire for John Deere $105.24
Invoice S41723
Cash Payment E 201-43126-221 EQUIPMENT PARTS Plow Truck Fitting $22.34
Invoice S42104
Cash Payment E 201-43126-221 EQUIPMENT PARTS Battery Charger $31.64
Invoice 10978
Cash Payment E 201-43126-221 EQUIPMENT PARTS Tractor Parts $99.43
Invoice S42544
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $258.65
Refer 0 FIRE ENGINEERING -
Cash Payment E 202-42210-433 DUES Fire Engineering Renewal $139.65
Invoice 11-19-07
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $139.65
Refer 0 FIRE SAFETY USA, INC
Cash Payment E 202-42220-221 EQUIPMENT PARTS Four Survivair Cylinders $2,000.00
Invoice 18009
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $2,000.00
Refer 0 FOREST LAKE FLORAL -
Cash Payment E 205-41900-406 GROUNDS CARE Spruce tops for planter $35.12
Invoice 00377722
CITY OF SCANDIA 12/14/07 11:19 AM
Page 4
%f Payments
SCANDIA.
m i n n e s o t a Current Period: DECEMBER 2007
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $35.12
Refer 0 FRONTIER -
Cash Payment E 101-41000-321 TELEPHONE City Hall $49.36
Invoice 6514332274
Cash Payment E 201-43126-321 TELEPHONE Maintenance Garage $62.42
Invoice 6514335223
Cash Payment E 202-42280-321 TELEPHONE Firehall $125.09
Invoice 6514334383
Cash Payment E 204-45201-381 UTILITIES Warming House $25.75
Invoice 6514335266
Cash Payment E 101-41910-321 TELEPHONE Building Inspector $75.12
Invoice 6514335762
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $337.74
Refer 0 GOEKEN, MIKE _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 GOPHER STATE ONE-CALL, INC
Cash Payment E 201-43126-210 MISCELLANEOUS EXP Locator Tickets $11.60
Invoice 7110808
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $11.60
Refer 0 HEBERT, WELCH,HUMPHREYS& _
Cash Payment E 101-41600-304 LEGAL FEES Legal Services $763.00
Invoice 11-07
Cash Payment E 101-41610-304 LEGAL FEES Prosecution Services $1,309.00
Invoice
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $2,072.00
Refer 0 HULLEMAN, CLAYTON _
Cash Payment E 205-41900-103 PT EMPLOYEES Community Center Lock-ups $112.00
Invoice 12-14-07
Transaction Date 12/14/2007 SECURITY STATE B 10100 Total $112.00
Refer 0 HURLBURT,ANNE _
Cash Payment E 101-41320-107 MILEAGE Mileage $150.30
Invoice 12-13-07
Cash Payment E 101-41320-106 MEETINGS Admin. Meeting $5.00
Invoice 11-14-07
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $155.30
Refer 0 INTERNATIONAL CITY/COUNTY M _
Cash Payment E 101-41320-433 DUES Hurlburt Member Dues $624.00
Invoice 2008
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $624.00
Refer 0 JOHNSON, KARL _
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $44.00
Invoice 11-29-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $44.00
Refer 0 KAZMIERCZAK, DARLENE
C CITY OF SCANDIA 12/14/07 11:19 AM
'50 •"K ) Page 5
Payments
SCANDIA
m i n n e s o t, a Current Period: DECEMBER 2007
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $30.00
Invoice 12-3-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $30.00
Refer 0 KIRVIDA FIRE
Cash Payment E 202-42260-220 REPAIRS Repair Winch Cable $246.52
Invoice 908
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $246.52
Refer 0 LAKES REGION EMS,INC.
Cash Payment E 202-42240-310 MEDICAL TRAINING EMT Basic Training--Egelkraut $675.00
Invoice 12-12-07
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $675.00
Refer 0 LEAGUE OF MN CITIES INS TRUST _
Cash Payment E 208-43252-362 PROPERTY INSURANC Add Lift Station(near Church) $20.00
Invoice 26757
Cash Payment E 201-43122-151 WORKER'S COMP INS Workers Comp--Public Works $11,778.82
Invoice 12281
Cash Payment E 202-42220-151 WORKER'S COMP INS Workers Comp--Fire $2,447.63
Invoice 12281
Cash Payment E 204-45201-151 WORKER'S COMP INS Workers Comp--Parks $444.71
Invoice 12281
Cash Payment E 101-41000-151 WORKER'S COMP INS Workers Comp--Admin $839.63
Invoice 12281
Cash Payment E 205-41900-151 WORKER'S COMP INS Workers Comp--Comm Center $194.88
Invoice 12281
Cash Payment E 101-41110-151 WORKER'S COMP INS Workers Comp--City Council $28.33
Invoice 12281
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $15,754.00
Refer 0 LINDELL EXCAVATING&BLACKTO _
Cash Payment E 201-43260-220 REPAIRS Orwell Ave. Repair $2,400.00
Invoice 926758
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $2,400.00
Refer 0 LOFFLER BUSINESS SYSTEMS/LE _
Cash Payment E 101-41000-414 OFFICE EQUIP RENTA Copier Lease $181.05
Invoice 088011804
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $181.05
Refer 0 MAEFSKY, CHRISTINE _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 MALMQUIST, JAMES
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 MENARDS-FOREST LAKE
Cash Payment E 205-41900-221 EQUIPMENT PARTS Comm.Center Light $16.97
Invoice 76650
G CITY OF SCANDIA 12/14/07 11:19 AM
Page 6
Payments
SCANDIA
m i n n c s ° t a Current Period: DECEMBER 2007
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $68.09
Invoice 76650
Cash Payment E 201-43126-221 EQUIPMENT PARTS Replacement Bulbs for Wreaths $85.58
Invoice 78658
Cash Payment E 201-43126-221 EQUIPMENT PARTS Streetlight Outlets $31.02
Invoice 78778
Cash Payment E 201-43126-221 EQUIPMENT PARTS Return Credit -$18.06
Invoice 79045
Cash Payment E 201-43126-221 EQUIPMENT PARTS Streetlight Bulb $23.41
Invoice 79049
Cash Payment E 201-43126-221 EQUIPMENT PARTS Streetlight Bulb $21.28
Invoice 82647
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $228.29
Refer 0 MILBRANDT ENTERPRISE _
Cash Payment E 205-41900-401 CLEANING Community Center $1,155.53
Invoice 401-50
Cash Payment E 202-42280-401 CLEANING Firehall $202.35
Invoice 404-50
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $1,357.88
Refer 0 MINN. STATE FIRE CHIEF'S ASSO _
Cash Payment E 202-42210-433 DUES Membership Dues $130.00
Invoice 12-07
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $130.00
Refer 0 MINNESOTA MUTUAL LIFE INS CO
Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt Life Ins. $4.10
Invoice 12-07
Cash Payment E 201-43122-133 LIFE INSURANCE EMP Morrison Life Ins. $4.10
Invoice
Cash Payment E 201-43122-133 LIFE INSURANCE EMP Jemelka COBRA $4.10
Invoice
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $12.30
Refer 0 M-R SIGN COMPANY, INC.
Cash Payment E 201-43126-221 EQUIPMENT PARTS Sign Delineators $55.49
Invoice 149645
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $55.49
Refer 0 NAPA AUTO PARTS
Cash Payment E 201-43126-221 EQUIPMENT PARTS Coupler-plow truck $71.86
Invoice 007393
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $71.86
Refer 0 NCPERS GROUP LIFE INS
Cash Payment E 201-43122-133 LIFE INSURANCE EMP Public Works Life Ins. $48.00
Invoice 12-2007
Cash Payment E 101-41320-133 LIFE INSURANCE EMP Hurlburt Life $16.00
Invoice
Cash Payment E 101-41401-133 LIFE INSURANCE EMP Eklund Life $16.00
Invoice
/.am cl; CITY OF SCANDIA 12/14/07 11:19 AM
Page 7
•,("`�,, � r Payments
SCANDIA.
m i n n e s ot.,a . Current Period: DECEMBER 2007
Cash Payment E 101-41510-133 LIFE INSURANCE EMP Firkus Life $16.00
Invoice
Cash Payment E 101-41910-133 LIFE INSURANCE EMP Thorp Life $16.00
Invoice
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $112.00
Refer 0 NESS, CHRIS _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $300.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $300.00
Refer 0 NEXTEL COMMUNICATIONS
Cash Payment E 201-43126-321 TELEPHONE Replacement phone-Public Works $106.49
Invoice 721650231-029
Cash Payment E 201-43126-321 TELEPHONE Public Works Cell Phones $118.78
Invoice
Cash Payment E 202-42280-321 TELEPHONE Fire Dept.Cell Phones $158.36
Invoice
Cash Payment E 101-41000-321 TELEPHONE Admin. Cell Phone $39.59
Invoice
Cash Payment E 101-41910-321 TELEPHONE Bldg. Official Cell Phone $39.59
Invoice
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $462.81
Refer 0 NICKELSON KEVIN
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 NORTH SHORE COMPRESSOR&
Cash Payment E 202-42220-221 EQUIPMENT PARTS Part Supplies $219.70
Invoice 29060
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $219.70
Refer 0 OFFICE MAX CREDIT PLAN _
Cash Payment E 202-42280-200 OFFICE SUPPLIES Fire Dept. Markerboard and Supplies $702.78
Invoice 104829835
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $702.78
Refer 0 OFFICEMAX CONTRACT, INC. _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $44.97
Invoice 607377
Cash Payment E 101-41000-200 OFFICE SUPPLIES Office Supplies $254.69
Invoice 301424
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $299.66
Refer 0 OLSON'S SEWER SERVICE
Cash Payment E 201-43126-210 MISCELLANEOUS EXP $150.80
Invoice
Cash Payment E 202-42280-383 Pumping&General Main Fire Dept/Public Works Pumping $226.20
Invoice 70949
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $377.00
Refer 0 OSCEOLA SAND AND GRAVEL
_�. CITY OF SCANDIA 12/14/07 11:19 AM
7 Page
' � Payments
SCANDIA
m i n n e s o t a Current Period: DECEMBER 2007
Cash Payment E 201-43126-228 GRAVEL&SAND Gravel for shouldering $1,893.52
Invoice 11-30-07
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $1,893.52
Refer 0 PARAGON PRODUCTS OF TAYLO _
Cash Payment E 201-43126-221 EQUIPMENT PARTS Shop Supplies $132.49
Invoice 008093
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $132.49
Refer 0 R&R MOBILE AUTO -
Cash Payment E 204-45201-220 REPAIRS Zamboni Repairs $270.60
Invoice 12-3-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $270.60
Refer 0 RASMUSSEN, MATT _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 RELIANCE TELESERVICE -
Cash Payment E 403-43000-219 PROJECTS Service to phone system $370.17
Invoice 14967
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $370.17
Refer 0 RICHARD ROHE _
Cash Payment E 101-41000-350 GOPHER BOUNTY Gopher Bounty $332.00
Invoice 11-29-07
Transaction Date 12/11/2007 SECURITY STATE B 10100 Total $332.00
Refer 0 RUF, EDWARD _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 S&T OFFICE PRODUCTS, INC. _
Cash Payment E 101-41000-200 OFFICE SUPPLIES Receipt Books $23.37
Invoice 01ME5856
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $23.37
Refer 0 SCANDIA STORE -
Cash Payment E 202-42280-342 GENERAL 11-27 Fire Dinner $163.90
Invoice 2714
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $163.90
Refer 0 SCHIK, KAREN _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 SCHWARZ, PETER _
Cash Payment E 101-41120-106 MEETINGS Planning Commission $250.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $250.00
Refer 0 SELECT ACCOUNT _
G CITY OF SCANDIA 12/14/07 11:19 AM
Page 9
Payments
SC 11\ DIA
m i n n C s o t a Current Period: DECEMBER 2007
Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt HSA $91.70
Invoice 12-07
Cash Payment E 201-43122-131 HEALTH INSURANCE E Egelkraut HSA $100.00
Invoice
Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison HSA $100.00
Invoice
Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $310.00
Invoice
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $601.70
Refer 0 SKUPIEN, DAN _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 SMITH,DAVID _
Cash Payment E 204-45200-206 PARK COMMITTEE Park Committee $60.00
Invoice 4th Quarter
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $60.00
Refer 0 SRC,INC
Cash Payment E 202-42280-381 UTILITIES Firehall $33.17
Invoice 12-6-07
Cash Payment E 205-41900-384 REFUSE DISPOSAL Community Center $124.42
Invoice
Cash Payment E 201-43126-210 MISCELLANEOUS EXP Yard Ticket--couch,dishwasher $45.00
Invoice 11-24-07
Cash Payment E 101-41000-430 RECYCLING Recycling $2,320.50
Invoice
Cash Payment E 101-41000-430 RECYCLING Heavy Metal Collection $839.00
Invoice 9-29-07
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $3,362.09
Refer 0 SW/WC SERVICE COOPERATIVES
Cash Payment E 101-41320-131 HEALTH INSURANCE E Hurlburt Coverage $272.00
Invoice 1-2008
Cash Payment E 101-41401-131 HEALTH INSURANCE E Eklund Coverage $272.00
Invoice
Cash Payment E 101-41910-131 HEALTH INSURANCE E Thorp Coverage $272.00
Invoice
Cash Payment E 201-43122-131 HEALTH INSURANCE E Morrison Coverage $697.60
Invoice
Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Morrison Contribution $174.40
Invoice
Cash Payment E 201-43122-131 HEALTH INSURANCE E Egelkraut Coverage $697.60
Invoice
Cash Payment G 201-21706 ACCRUED HOSP&MEDIC Egelkraut Contribution $174.40
Invoice
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $2,560.00
Refer 0 THORP, STEVE
Cash Payment E 101-41910-107 MILEAGE Mileage $82.25
Invoice 11-30-07
CITY OF SCANDIA 12/14/07 11:19 AM
Page 10
Payments
SCANDIA
m_i n n e s o t a Current Period: DECEMBER 2007
Cash Payment E 101-41910-107 MILEAGE Mileage $99.91
Invoice 12-15-07
Transaction Date 12/14/2007 SECURITY STATE B 10100 Total $182.16
Refer 0 TKDA _
Cash Payment E 101-41000-207 HEARING FEES Swanson Subdivision $178.49
Invoice 200704863
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $178,49
Refer 0 TODD'S HOME CENTER _
Cash Payment E 201-43126-212 FUEL Fuel $1,324.88
Invoice 11-30-07
Cash Payment E 201-43126-221 EQUIPMENT PARTS Supplies $16.83
Invoice
Cash Payment E 205-41900-221 EQUIPMENT PARTS Comm.Center Supplies $16.18
Invoice
Cash Payment E 205-41920-221 EQUIPMENT PARTS Annex $3.50
Invoice
Cash Payment E 204-45200-221 EQUIPMENT PARTS Lighted Ballfield $5.74
Invoice
Cash Payment E 204-45201-221 EQUIPMENT PARTS Rink $67.88
Invoice
Cash Payment E 202-42220-212 FUEL Fuel--Fire $303.28
Invoice
Cash Payment E 202-42280-221 EQUIPMENT PARTS Supplies--Fire $71.87
Invoice
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $1,810.16
Refer 0 TRUCK UTILITIES MFG CO. _
Cash Payment E 201-43126-220 REPAIRS Battery Repair--Plow truck $39.13
Invoice 0179076
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $39.13
Refer 0 UNION SECURITY INSURANCE CO
Cash Payment E 101-41320-134 DISABILITY INS EMPLO Hurlburt LT Disability $39.50
Invoice 12-07
Cash Payment E 101-41910-134 DISABILITY INS EMPLO Thorp LT Disability $25.40
Invoice
Cash Payment E 201-43122-134 DISABILITY INS EMPLO Morrison LTD $45.20
Invoice
Cash Payment E 201-43122-134 DISABILITY INS EMPLO Egelkraut LTD $25.40
Invoice
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $135.50
Refer 0 VOLUNTEER FIREFIGHTER'S
Cash Payment E 202-42210-433 DUES Firefighter Dues $222.00
Invoice 12-07
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $222.00
Refer 0 WASHINGTON COUNTY PUBLIC W _
Cash Payment E 201-43126-228 GRAVEL&SAND Salt/Sand Mix $1,571.25
Invoice 58331
Transaction Date 12/13/2007 SECURITY STATE B 10100 Total $1,571.25
, CITY OF SCANDIA 12/14/07 11:19 AM
�'�;,a+�-, J� / Page 11
/ Payments
SCANDIA
m i n n e s 0 t a Current Period: DECEMBER 2007
Refer 0 WASHINGTON COUNTY RECORDE
Cash Payment E 101-41000-207 HEARING FEES Old Marine Estates Resolution $46.00
Invoice 1544
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $46.00
Refer 0 WASHINGTON CTY SURVEYOR'S _
Cash Payment E 101-41000-207 HEARING FEES Dresel Parcel Search $73.00
Invoice 1008366
Cash Payment E 101-41000-207 HEARING FEES Tiller Parcel Search $162.00
Invoice 1008367
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $235.00
Refer 0 XCEL ENERGY _
Cash Payment E 201-43126-387 STREET LIGHTING Streetlights $272.40
Invoice 134413134
Cash Payment E 205-41900-381 UTILITIES Community Center $607.35
Invoice 133744663
Cash Payment E 602-43252-381 UTILITIES Bliss LS#2 $29.88
Invoice 133374744
Cash Payment E 204-45206-381 UTILITIES Ballfield $23.43
Invoice 133083558
Cash Payment E 602-43252-381 UTILITIES Bliss LS#3&4 $32.62
Invoice 133222308
Cash Payment E 202-42280-381 UTILITIES Firehall $455.61
Invoice 133384602
Cash Payment E 201-43126-381 UTILITIES Public Works $303.74
Invoice 133384602
Cash Payment E 205-41920-381 UTILITIES Annex Gas $96.70
Invoice 133420272
Cash Payment E 205-41920-381 UTILITIES Annex Electric $57.01
Invoice 133383047
Cash Payment E 201-43126-381 UTILITIES Old Maintenance Garage $53.48
Invoice 133379181
Cash Payment E 204-45201-381 UTILITIES Warming House $114.96
Invoice 133616820
Cash Payment E 602-43252-381 UTILITIES LS#1 $31.95
Invoice 302519740
Cash Payment E 201-43126-387 STREET LIGHTING Uptown Streetlights $517.81
Invoice 302785259
Cash Payment E 208-43252-381 UTILITIES Uptown Sewer $28.74
Invoice 303033579
Cash Payment E 201-43126-381 UTILITIES Flashing Light $61.76
Invoice 303328935
Cash Payment E 204-46101-381 UTILITIES Aerator $17.04
Invoice 303682753
Transaction Date 12/12/2007 SECURITY STATE B 10100 Total $2,704.48
,a44, CITY OF SCANDIA 12/14/07 11.19 AM
z Page 12
Payments
SCANDIA
in n n e ;s o t a Current Period: DECEMBER 2007
Fund Summary
10100 SECURITY STATE BANK
101 GENERAL FUND $26,450.74
201 ROAD&BRIDGE $42,792.90
202 FIRE $9,893.91
204 PARK $7,616.47
205 SCANDIA COMMUNITY CENTER $2,789.93
208 UPTOWN SEWER SYSTEM $48.74
403 CAPITAL IMPROVEMENTS $2,420.65
602 201 SEWER PROJECT $106.38
$92,11972
Pre-Written Check $0.00
Checks to be Generated by the Compute $92,119.72
Total $92,119.72
Meeting Date: 12/18/2007
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve Tobacco Products Sales Licenses for 2008 for:
1) Big Marine Lake Liquor
2) Big Marine Lake Store
3) Todd's Home Center
Deadline/ Timeline: • License period begins on January 1, 2008 and ends on December
31, 2008
Background: • These are the first City of Sandia tobacco licenses issued for these
establishments. In 2007, Washington County issued licenses for
tobacco sales in Scandia.
• The applications meet all the requirements of Ordinance No. 92
regulating the sale and use of tobacco products. License fees have
been paid.
• The Washington County Sheriff's Dept. conducts compliance
checks on behalf of the City. Big Marine Lake Liquor failed two
compliance checks in the last two years (6/8/2006 & 10/6/2007).
Todd's Home Center failed one compliance check (10/6/07.) The
Big Marine Lake Store passed all of their compliance checks in
the last two years.
• The County imposed its administrative penalties for the
compliance check failures in 2007. If there are failures after
January 1, 2008, the City will impose its own penalty. One
violation carries a$100 administrative penalty. The second
violation in a 12-month period carries a$250 penalty and 5-day
license suspension. After a third violation, the license would be
revoked and the licensee prosecuted for a misdemeanor.
Recommendation: I recommend that the Council approve the licenses.
Attachments/ • None
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(tobacco licenses)
Page 1 of 1
12/11/07
Meeting Date: 12/18/2007
Agenda Item: 5, E.-)
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve the following liquor licenses for 2008:
1) Big Marine Lake Liquor Store(Renewal, Off-Sale)
2) AJL Enterprises, Inc. dba Scandia Olde Towne Liquor
(Renewal, Off-Sale)
3) The Scandia Creamery, LLC (Renewal, On-Sale, On-Sale
Sunday)
4) Meister's Bar and Grill (Renewal, On-Sale, On-Sale Sunday,
Off-Sale)
5) Prospects (Renewal, On-Sale, On-Sale Sunday)
6) Scandia Fire& Rescue Relief Association(Temporary On-
Sale, February 23, 2008)
Deadline/ Timeline: • All annual licenses expire on December 31, 2007
Background: • All of these licenses are in conformance with Ordinance No. 93,
adopted by the Council on January 2, 2007, with one exception.
We are still waiting for an insurance certificate for The Scandia
Creamery.
• The Sheriffs Department has completed their investigations and
found no issues with any of the licenses. There were no
compliance check failures in Scandia in 2007.
Recommendation: I recommend that the Council approve the licenses. The license for
The Scandia Creamery should be approved contingent upon receipt of
the certificate of insurance.
Attachments/ • None
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(liquor licenses 2008)
Page 1 of 1
12/14/07
Meeting Date: 12/18/2007
Agenda Item:
'4)7-# )
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve a contract with the Washington Conservation District for
technical assistance in 2008 and 2009.
Deadline/ Timeline: Current agreement expires at the end of 2007
Background: • The Washington Conservation District provides technical
assistance to the City of Scandia to fulfill its responsibilities under
the Wetland Conservation Act.
• The proposed hourly rate for 2008-2009 is $71.00 per hour. The
rate for 2006-2007 was $69.00 per hour. The estimated
expenditures each year are approximately$2,000, the same as the
previous contract.
• The City Attorney has reviewed the agreement.
Recommendation: I recommend that the Council approve the agreement.
Attachments/ • None
Materials provided:
Contact(s): Jyneen Thatcher, Washington Conservation
District(651) 275-1136 x 25
Prepared by: Anne Hurlburt, Administrator
(conservation district contract)
Page 1 of 1
12/10/07
Contract Number 08-01 Scandia
CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND CITY OF SCANDIA FOR TECHNICAL
ASSISTANCE
2008 General Technical Services Program
A. PARTIES
This Agreement is made and entered into by Washington Conservation District,(WCD),and City of Scandia(City).
B. PURPOSE
WHEREAS, the City has requested assistance from the WCD to implement the policies specified in MINN. STAT. §
103A.206;and
WHEREAS, the WCD is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. § 103C.331,
SUBD. 3 and 7.
NOW,THEREFORE,the parties agree as follows:
C. TERM OF CONTRACT
The term of this agreement shall be from January 1, 2008 to December 31, 2009 unless terminated earlier as provided
herein.
D. SCOPE OF SERVICES
The WCD will perform all services and furnish and deliver work products generally described in Exhibit A, attached and
made part of this agreement, when directed by a City representative.
E. COST
In full consideration for services under this agreement,the WCD shall charge the City a fee for its staff services and actual
costs for project expenses in accordance with Exhibit A. The total dollar amount of the work for staff services as described in
Exhibit A to be performed by the WCD shall not exceed$$2000 per year.
F. BILLING PAYMENTS
1. WCD will bill the City for staff services and actual direct project expenses. For fiscal years 2008-09, the services
provided by the WCD hereunder shall be billed at a maximum rate of$71 per hour. Invoices will be sent monthly
and are payable by the City net 60 days.
Page 1
G. EQUAL EMPLOYMENT OPPORTUNITY-CIVIL RIGHTS
During the performance of this Agreement,the WCD agrees to the following:
No person shall, on the grounds of race, color, religion, age, sex, disability, marital status,public assistance, criminal record,
creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to
discrimination under any program, service, or activity under the provisions of all applicable federal and state laws against
discrimination including the Civil Rights Act of 1964.
If during the term of this Agreement, it is discovered the WCD is not in compliance with the applicable regulations as
aforesaid, or if the WCD engages in any discriminatory practices,then the City through the office,may cancel said Agreement
as provided by the cancellation clause of this Agreement.
H. STANDARDS
The WCD shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect
or hereafter adopted.
Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the
Notice of Cancellation.
DATA PRIVACY
All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the WCD's
performance of the Agreement is governed by the Minnesota Government Data Practices Act,Minnesota 1984,Section 13.01,
et seq., or any other applicable state statutes and state rules adopted to implement the Act,as well as state statutes and federal
regulations on data privacy. The WCD agrees to abide by these statutes,rules and regulations and as they may be amended.
J. AUDITS,REPORTS,AND MONITORING PROCEDURES
The WCD will:
1. Maintain records that reflect all revenues,cost incurred and services provided in the performance of the Agreement.
2. Agree that the City,County,the State Auditor,or legislative authority,or any of their duly authorized representatives
at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to
the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting
procedures and practices of the WCD which are relevant to the contract.
Page 2
K. INDEMNITY
The WCD and the City mutually agree, to the fullest extent permitted by law, to indemnify and hold each other harmless for
any and all damages, liability or cost (including reasonable attorneys' fees and costs of defense) arising from their own
negligent acts, errors or omissions in the performance of their services under this agreement, to the extent each party is
responsible for such damages and losses on a comparative basis of fault. Parties agree to provide proof of contractual liability
insurance upon request.
L. INDEPENDENT CONTRACTOR
It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the
relationship of co-partners between the parties hereto or as constituting the WCD as the agent,representative, or employee of
the City for any purpose or in any manner whatsoever. The WCD is to be and shall remain an independent contractor with
respect to all services performed under this Agreement.
The WCD represents that it has, or will secure at its own expense, all personnel required in performing services under this
Agreement. Any and all personnel of the WCD or other person, while engaged in the performance of any work or services
required by the WCD under this Agreement, shall have no contractual relationship with the City and shall not be considered
employees of the City.
M. MODIFICATIONS
Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alterations,
modification, or variations deemed not to be material by agreement of the WCD and the City shall not require written
approval.
N. MERGER
It is understood and agreed that the entire agreement of the parties is contained here and that this contract supersedes oral
agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are
incorporated or attached and deemed to be part of the contract.
O. TERMINATION
Either the WCD or the City may terminate this Agreement with or without cause by giving the other party thirty(30) days
written notice prior to the effective date of such termination. If the City terminates this Agreement without cause, it shall pay
to the WCD for services performed up to the date of termination.
Page 3
IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers.
APPROVED:
CITY
WCD
BY:
BY:
Mayor Date Board Chair
Date
BY:
BY:
Clerk Date WCD Manager Date
Page 4
EXHIBIT A
2008-2009 SCOPE OF SERVICES FOR CITY OF SCANDIA
TECHNICAL SERVICES AGREEMENT
BETWEEN THE WASHINGTON CONSERVATION DISTRICT(WCD) AND
CITY OF SCANDIA (City)
At the request of the City the WCD shall furnish the following services under the terms of the AGREEMENT.
Local Government Unit(LGU) administration of Wetland Conservation Act(WCA)
TASK 1. Technical assistance
The WCD will provide review of wetland delineations and reports, monitor authorized wetland impacts and mitigation
areas, and provide wetland determinations and delineation approvals on behalf of the City. (Estimate: 10 hrs/year x 2
years=20 hours total in 2 year contract)
TASK 2. Administrative assistance
The WCD will process wetland impact applications, following the LGU procedures described in the WCA. This includes
mailing of application notices,consolidation of public comments,preparation of TEP reports,preparation of Findings and
Conclusions, and mailing of decision notices. All applications shall be referred to the City Council, which retains all
decision-making authority of the LGU. (Estimate: 9 hrs/year x 2 years= 18 hours total in 2 year contract)
TASK 3. Miscellaneous Services
The WCD will provide other services, related to wetland permitting or monitoring, at the request of the City. Examples
include supplemental construction monitoring, education programs, or pre-application review of City-sponsored projects.
(Estimate: 9 hrs/year x 2 years= 18 hours total in 2 year contract)
LGU—WCA administration
Estimated 2008 Total: 28 hours @ $71/hour=$1988
Estimated 2009 Total: 28 hours @$71/hour=$1988
Estimated 2008 & 2009 Total: 56 hours @ $71/hour=$3976
Page 5
Meeting Date: 12/18/2007
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Adopt Resolution No. 12-18-07-01 abating special assessments for
nine properties assessed for the 2007 road improvement project and
for one property assessed for unpaid 201 sewer charges.
Deadline/ Timeline: N/A
Background: • Resolution No. 11-06-07-07 adopting assessments for the 2007
road improvement project allowed property owners 30 days to pay
the assessment without interest (until December 6, 2007.)
• Staff was required by Washington County to certify assessments
for this project by November 30, 2007. Assessments paid after
that date but before the December 6 deadline will appear on the
property owner's tax bills. We have been advised by County staff
that in order to prevent the owners from having to pay,the City
needs to abate the assessments. Abatements need to be filed for
nine parcels, which are listed in the attached draft resolution.
• A similar situation occurred with one assessment for unpaid 201
sewer charges; payment was received after staff had certified the
assessment to the County.
Recommendation: I recommend that the Council adopt the resolution.
We will send letters explaining this situation to the property owners,
so that they are not alarmed when their tax bill includes the
assessment that they have already paid.
Attachments/ • Draft Resolution No. 12-18-07-01
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(abate assessments)
Page 1 of 1
12/11/07
CITY OF SCANDIA
RESOLUTION NO. 11-18-07-01
ABATING ASSESSMENTS FOR 2007 ROAD IMPROVEMENT PROJECT
AND 201 SEWER SYSTEM CHARGES
WHEREAS, Resolution No. 11-06-07-07 adopting assessments for the 2007 road
improvement project allowed property owners 30 days (until December 6, 2007) to pay the
assessment without interest; and
WHEREAS, Washington County required the City to certify assessments for this project by
November 30, 2007, and assessments paid after that date but before the December 6 deadline will
appear on the property owner's tax bill; and
WHEREAS, a similar situation occurred with one assessment for unpaid 201 sewer charges,
and payment was received after staff had certified the assessment to the County; and
WHEREAS, the City has accepted payment of the following assessments that have been
certified for collection with 2008 property taxes:
Name Property ID Number Assessment
Helke,Jason&Amy Jo 19.032.19.22.0005 $1,794.00
Welsch,Robert&Mary Jo 24.032.20.11.0003 $3,588.00
Smith,David and Nan Ann 11.032.20.43.0006 $3,588.00
Hoyt,Dennis&Patricia,Trs 07.032.20.13.0003 $2,392.00
Ferrin,Randy&Kathy 06.032.19.32.0003 $3,588.00
Stensager,John&Catherine 03.032.20.12.0001 $1,196.00
Homburg,Guy 13.032.20.34.0005 $3,588.00
Schurb,Archie 24.032.20.14.0005 $3,588.00
Hudson,Richard&Christine Malone 23.032.20.42.0003 $3,588.00
Winter, Gary S. 31.032.20.14.0045 $199.98
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that these special
assessments shall be abated, and the Clerk shall certify to the Washington County Auditor that they
have been paid and should not be collected with taxes payable in 2008.
Adopted by the Scandia City Council this 18th day of December, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Administrator/ Clerk
Meeting Date: 12/18/2007
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Hold the final adoption hearing on the 2008 budget and tax levy, and
adopt Resolution 12-18-07-02 adopting the budget and certifying the
property tax levy for 2008.
Deadline/ Timeline: The final tax levy must be certified to the county by December 28,
2007.
Background: • The budget and tax levy must be adopted at a "subsequent
hearing" following the Truth in Taxation hearing, which was held
on Monday, December 3. The date of the hearing(December 18)
was announced at the"T in T"hearing.
• The Council will hold a work session on Monday, December 17 to
discuss the budget and levy. Any changes discussed at that
meeting should be made prior to final adoption of the budget and
levy.
Recommendation: I recommend that the Council adopt the resolution.
Attachments/ • Draft Resolution No. 12-18-07-02
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(budget and levy)
Page 1 of 1
12/12/07
RESOLUTION NO. 12-18-07-02
CITY OF SCANDIA, MINNESOTA
RESOLUTION ADOPTING BUDGET AND CERTIFYING
PROPERTY TAX LEVY PAYABLE IN 2008
WHEREAS, the City of Scandia has prepared a budget for the fiscal year commencing
January 1, 2008; and
WHEREAS, the budget requires money to be raised from property taxes on taxable
property in the City of Scandia;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL
OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that the 2008
Budget is hereby approved, and that the following sums of money shall be raised by property tax
payable in 2008:
2008 Property
General Purpose Tax Levy
General Fund $1,385,589
Debt Service, Total $318,000
Total Levy $1,703,589
FURTHER BE IT RESOLVED, that said property tax levy shall be certified to the
County Auditor of Washington County.
Adopted by the Scandia City Council this 18th day of December, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Administrator/ Clerk
Meeting Date: 12/18/2007
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive a report from the Park and Recreation Committee regarding the
2008 Open Gym program.
Deadline/Timeline: N/A
Background: • In January& February of 2007, the Park and Recreation Committee
sponsored a Saturday morning"Open Gym"program at Scandia
Elementary School. Part of the cost was paid by a donation from the
Forest Lake Athletic Association.
• This year's program is proposed to be held on four consecutive
Saturday mornings,beginning January 5 through January 26, 2008.
The gym would be open for three hours (9:00 a.m. to Noon) for kids
and families to play basketball and any other activities. The session
would be supervised by volunteers. The sessions will provide an
opportunity for kids to get out of the house for active play at a time
of year when our Minnesota weather makes that difficult.
• There is no charge to participants. The Forest Lake School District
requires that we pay the cost to have custodial staff on site during
the time of the event. The total cost is approximately$550 for the
four dates. Additional costs (for publicity& flyers) are not known
at this time.
• The Scandia Marine Lions have been approached for a donation to
help pay the cost of the event,but will not act until after the Council
meeting. The remainder of the funding is available in the Parks
budget.
Recommendation: The Council should consider approving the Open Gym program for
2008.
Attachments/ • None
Materials provided:
Contact(s): Dave Smith, 651 433-5018
Mike Goeken, 651 433-3977
Prepared by: Anne Hurlburt, Administrator
(rec programs dec)
Page 1 of 1
12/14/07
Meeting Date: 12/18/2007
Agenda Item:
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: None—information only.
Deadline/ Timeline: N/A
Background: • Monthly reports on calls and citations issued are received from the
Washington County Sheriff's office.
• Deputy Chris Majeski will be present at the City Council Meeting
to answer any questions that the Council may have concerning
police protection for the City.
Recommendation: N/A
Attachments/ • Citations by city report, 11/01/07 to 11/30/07
Materials provided: • Contract ICR's report, 11/01/07 to 11/30/07
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(sheriff report)
Page 1 of 1
12/07/07
PF Citations by City Rpt QIJS Page 1
12/01/07 5:26:58
Washington County Sheriff's Office
CITATIONS BY CITY REPORT
City Selected: SCANDIA
From Date: 11/01/2007 To: 11/30/2007
SCANDIA
Offense Offense Location Citation #
Date Time
11/02/2007 1215 ST CROIX TR NO/220TH ST NO SW373040
Statute 169 14 2A3 SPEED 64/55
11/05/2007 1315 SCANDIA TR / LOFTON AV SW381181
Statute 169 14 2A3 SPEED 72/55
11/07/2007 1207 MANNING TR NO / 192ND ST NO SW381183
Statute 171 02 1 NO MN DL
11/08/2007 0115 SCANDIA TR / LOFTON AV SW380691
Statute 169 14 2A3 SPEED 67/55
11/08/2007 1235 MANNING TR / HWY 97 SW381343
Statute 169 14 2A3 SPEED 71/55
11/09/2007 1640 MANNING TR / 217TH ST SW381185
Statute 169 14 2A3 SPEED 82/55
11/10/2007 1832 MANNING AV / 228TH ST SW376169
Statute 169 14 2 SPEED 65/55
11/10/2007 1800 2317 MANNING TR N SW380461
Statute 518B 01 14B VIOL OFP
11/13/2007 1154 MANNING TR / 207TH ST SW381186
Statute 171 24 DAS
11/14/2007 1247 SCANDIA TR NO / ODELL AV NO SW381187
Statute 169 14 2A3 SPEED 64/55
11/15/2007 1258 SCANDIA TR / OLINDA TR SW381188
Statute 168 10 3 (1) OPERATE MV W/REV PLATES
11/16/2007 1459 SCANDIA TR / PARRISH AV SW381189
Statute 169 14 2A3 SPEED 75/55
11/19/2007 0550 OLINDA TR @ 17800 BLK SW369181
Statute 169 14 2A SPEED 78/55
11/20/2007 0518 ST CROIX TR / PILAR AV SW380730
Statute 169 14 2A SPEED 65/55
11/20/2007 0543 ST CROIX TR / PILAR RD SW380732
Statute 169 14 2A SPEED 72/55
PF Citations by City Rpt QIJS Page 2
12/01/07 5:26:58
Washington County Sheriff 's Office
CITATIONS BY CITY REPORT
•
City Selected: SCANDIA
From Date: 11/01/2007 To: 11/30/2007
Offense Offense Location Citation #
Date Time
11/20/2007 1530 ST CROIX TR / SCANDIA TR SW381190
Statute 169 13 2 CARELESS DRIVING
11/23/2007 0239 192ND ST / MANNING TR SW381192
Statute 169 69 LOUD EXHAUST
11/26/2007 1740 20000 BLK OLINDA TR SW381250
Statute 169 791 2 NO PROOF INSURANCE
11/27/2007 0150 OLINDA TR / 214TH ST SW380288
Statute 171 24 DAS
11/27/2007 1525 OLINDA TR / 202ND ST SW381194
Statute 169 14 2A3 SPEED 64/55
11/28/2007 0110 MANNING TR / SCANDIA TR SW358679
Statute 171 24 DAS
11/28/2007 1250 17000 BLK OLINDA TR SW380383
Statute 169 14 SPEED 73/50
11/28/2007 1310 13000 BLK 170TH ST SW380384
Statute 169 14 SPEED 69/55
11/28/2007 0535 ST CROIX TR / 240TH ST SW380733
Statute 169 14 2A SPEED 65/55
11/28/2007 1638 SCANDIA TR/PENROSE AV SW381195
Statute 169 14 2A3 SPEED 64/55
Total for City: SCANDIA 25
** END OF REPORT **
PRT CONTRACT ICR REPORT QIJS Page 1
12/01/07 5:26:58
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 11/01/07 To 11/30/07
Date Time ICR # ID# Street Name Complaint
11/01/07 7:56:32 107035934 0114 OZARK AV ALARM
11/01/07 10:40:54 107035958 0190 NEWBERRY AV BURGLARY REPORT
11/01/07 12:12:40 107035967 0190 MANNING TR DEER TAG #396209
11/01/07 14:32:40 107035981 0190 PILAR RD MEDICAL
11/01/07 16:10:14 107036001 0131 MANNING TR TRESPASSING COMPLAINT
11/01/07 17:41:16 107036009 0131 MANNING TR CHECK THE AREA
11/01/07 18:34:30 107036014 0131 SCANDIA TR CAR VS DEER
11/02/07 6:00:46 107036048 0193 ST CROIX TR CAR VS DEER
11/02/07 9:11:01 107036072 0110 209TH ST AUD ALARM *CANCEL AFTER
11/02/07 10:06:25 107036093 0190 LOFTON AV W/W SPEED
11/02/07 12:16:45 107036124 0190 ST CROIX TR CITE SPEED
11/02/07 17:04:20 107036155 0152 SCANDIA TR DRIVING COMPLAINT
11/02/07 19:33:46 107036162 0195 SCANDIA TR CAR VS DOG
11/02/07 20:21:03 107036166 0129 NEWBERRY AV SUSP ACTIVITY
11/02/07 21:06:16 107036169 0195 OLINDA TR CAR VS DEER
11/02/07 21:22:14 107036171 0195 SCANDIA TR DK DRIVER
11/03/07 1:04:00 107036183 0136 OZARK AV OPEN DOOR
11/03/07 9:59:07 107036202 0175 195TH ST AUD ALARM **CANCELLED
11/03/07 10:33:07 107036208 0175 PICKETT AV ANIMAL NEGLECT/CRUELTY/21
11/03/07 10:50:16 107036212 0175 OLD MARINE TR 911 HANG UP
11/03/07 19:31:44 107036243 0184 SCANDIA TR CAR VS DEER
11/03/07 19:58:25 107036245 0184 OREN RD GUNSHOTS HEARD
11/03/07 21:21:12 107036254 0184 MEADOWBROOK AV NOISE COMPLAINT
11/04/07 10:55:38 107036295 0175 OAKHILL RD DAMAGE TO PROPERTY/LOOSE COWS
11/04/07 12:04:29 107036299 0175 OLD FIELD RD COW AT LARGE
11/04/07 15:57:19 107036319 0158 OAKHILL RD FOUND ITEMS
11/04/07 20:21:44 107036341 0158 KIRK CT DRIVING COMPLAINT **WANTS
11/05/07 7:17:21 107036364 0175 205TH ST DEATH
11/05/07 12 :06:16 107036393 0190 SCANDIA TR W/W SPEED
11/05/07 12:50:02 107036398 0190 207TH ST W/W STOP SIGN VIOLATION
11/05/07 14:50:16 107036406 0190 209TH ST 911 TEST CALL
11/05/07 15:24:55 107036411 0190 PENROSE AV W/W EXPIRED VEH REG
11/05/07 15:39:39 107036412 0190 214TH ST ALARM
11/05/07 18:52:25 107036435 0158 MAXWILL AV BURGLAR ALARM
11/05/07 19:55:46 107036439 0158 189TH ST MEDICAL
11/05/07 19:58:09 107036440 0127 202ND ST ALARM
11/05/07 22 :29:55 107036454 0152 SCANDIA TR ROADWAY HAZARD
11/06/07 9:19:26 107036492 0100 QUINNELL AV ABANDONED VEH
11/06/07 10:09:08 107036506 0190 SCANDIA TR UNATTENDED MV CHECK
11/06/07 10:44:31 107036509 0190 OLINDA TR FOUND PROPERTY
11/06/07 10:53:05 107036511 0190 OLINDA TR W/W SPEED
11/06/07 13:19:50 107036544 0190 SCANDIA TR CITE SPEED-72/55
11/06/07 13 :37:21 107036546 0190 238TH ST POSS BREAK-IN (UNFOUNDED)
11/06/07 15:00:01 107036555 0190 215TH ST PARKING VIOLATION
11/06/07 15:57:52 107036561 0158 OLDFIELD AV VERBAL DISPUTE
11/06/07 16:18:49 107036565 0158 SCANDIA TR 911 CALL/NEWSPAPER SCAM
11/06/07 16:49:37 107036572 0158 MANNING TR DRIVE OFF
11/07/07 2 :49:46 107036600 0136 MEADOWBROOK AV BARKING DOG COMPLAINT
11/07/07 9:12 :58 107036614 0190 MEADOWBROOK AV DOG ORDINANCE VIOL
11/07/07 11:25:04 107036644 0190 QUINNELL AV MV LOCKOUT
11/07/07 11:49:55 107036653 0190 HWY 97 COMPLAINT / INFORMATIONAL
11/07/07 12:04:41 107036655 0190 MANNING TR CITE NO MN DL
PRT CONTRACT ICR REPORT QIJS Page 2
12/01/07 5:26:58
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 11/01/07 To 11/30/07
Date Time ICR # ID# Street Name Complaint
11/08/07 11:35:33 107036795 0190 SCANDIA TR DRIVING COMPLAINT/INFORMATION
11/08/07 12:52 :02 107036803 0190 OAKHILL RD LOOSE COWS
11/08/07 13:11:20 107036808 0132 MANNING TR THEFT REPORT
11/08/07 15:40:57 107036850 0190 MAYBERRY TR LOOSE DOG
11/08/07 16:32:51 107036856 0190 OAKHILL RD W/W SPEED
11/08/07 16:38:38 107036857 0190 OAKHILL RD W/W SPEED
11/08/07 17:19:50 107036861 0131 OAKHILL RD LOCKOUT
11/09/07 6:34:55 107036901 0173 OAKHILL CT MEDICAL ALARM
11/09/07 10:37:07 107036928 0190 OLINDA TR HUNTING QUESTIONS
11/09/07 14:07 :10 107037000 0110 MANNING TR DK DRIVER
11/09/07 14:28:39 107037005 0190 MANNING TR W/W NO FRONT PLATE/NO PASS SID
11/09/07 15:48:31 107037018 0190 MANNING TR W/W SPEED
11/09/07 16:44:48 107037022 0190 MANNING TR CITE SPEED 82/55
11/09/07 16:59:28 107037023 0190 MANNING TR DIRECTED PATROL SPEED-25 MINS/
11/09/07 21:14:02 107037044 0195 SCANDIA TR CAR ACCIDENT
11/10/07 18:01:46 107037102 0184 MANNING TR RESTRAINING ORDER VIOLATION
11/10/07 19:20:47 107037105 0184 NEWGATE AV SUSP MALE
11/10/07 19:43:21 107037110 0184 OLINDA TR ACCIDENT *SEE SCANNED MA
11/10/07 20:58:41 107037112 0184 MANNING TR CITATION SW 376169-SPEED
11/11/07 14:25:08 107037159 0175 188TH ST UNAUTH USAGE MV
11/11/07 16:02:19 107037162 0158 202ND ST SMELL IN THE AREA
11/11/07 17:12:44 107037171 0158 SCANDIA TR BRUSH FIRE
11/12/07 8:40:20 107037208 0117 185TH ST DUMPING COMPLAINT
11/12/07 9:18:51 107037213 0190 OLINDA TR INSURANCE REQUEST FORM/W/W EXP
11/12/07 10:26:38 107037219 0190 SCANDIA TR W/W SPEED
11/12/07 14:57:20 107037230 0190 OAKHILL RD W/W SPEED
11/12/07 15:09:17 107037232 0190 OAKHILL RD W/W SPEED
11/12/07 15:39:25 107037235 0190 SCANDIA TR W/W SPEED
11/12/07 16:22:54 107037237 0190 ST CROIX TR CAR VS DEER
11/12/07 22:56:58 107037261 0136 LOFTON AV OBSCENE PHONE CALL
11/13/07 1:24:39 107037265 0136 ST CROIX TR WARRANT ARREST
11/13/07 5:32:29 107037272 0136 SCANDIA TR CAR VS DEER ACCIDENT
11/13/07 7:40:27 107037281 0175 209TH ST SUSP MALE REPORT
11/13/07 11:56:31 107037342 0190 MANNING TR CITE DAS
11/13/07 14:51:34 107037384 0190 MANNING TR W/W SPEED
11/13/07 15:04:03 107037388 0190 SCANDIA TR W/W PASS ON RIGHT
11/13/07 15:25:04 107037390 0190 OLINDA TR W/W STOP SIGN VIOLATION
11/13/07 19:18:25 107037413 0158 MAXWILL AV 911 CALL
11/13/07 20:55:44 107037419 0158 SCANDIA TR HARASSMENT REPORT
11/13/07 21:27 :58 107037421 0100 192ND ST 911 ABAN CALL/CHK WELFARE
11/14/07 4:53:35 107037433 0136 SCANDIA TR DK DRIVER
11/14/07 4:53 :35 107411679 SCANDIA TR DK DRIVER *XFERED TO ST
11/14/07 6:31:23 107037437 0136 HWY 97 PROPERTY DAMAGE ACCIDENT
11/14/07 9:24:31 107037447 0190 OLINDA TR INSURANCE REQUEST FORM
11/14/07 10:11:52 107037461 0190 OLINDA TR DEBRIS IN ROADWAY
11/14/07 12:51:05 107037506 0190 SCANDIA TR CITE SPEED
11/14/07 12:54:26 107037509 0190 185TH ST THEFT REPORT
11/14/07 15:23 :09 107037534 0190 202ND ST W/W NO FRONT PLATE
11/15/07 13:01:56 107037628 0190 SCANDIA TR OPERATE MV WITH REVOKED PLATES
11/15/07 14:17:43 107037635 0146 205TH ST THEFT REPORT
11/15/07 15:34:45 107037647 0190 OAKHILL RD W/W SPEED
11/15/07 16:12:19 107037653 0190 MANNING TR W/W LOUD EXHAUST
PRT CONTRACT ICR REPORT QIJS Page 3
12/01/07 5:26:58
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 11/01/07 To 11/30/07
Date Time ICR # ID# Street Name Complaint
11/15/07 20:54:57 107037678 0184 SCANDIA TR CAR VS DEER
11/16/07 7:59:56 107037699 0110 OAKHILL RD DEAD DEER
11/16/07 10:17:28 107037724 0190 SCANDIA TR EXTRA PATROL/21
11/16/07 11:24:37 107037747 0190 SCANDIA TR INSURANCE REQUEST FORM
11/16/07 12 :14:51 107037757 0190 LAYTON AV FIRE
11/16/07 14:40:58 107037803 0190 SCANDIA TR CITE SPEED 75/55
11/16/07 16:20:44 107037816 0190 218TH ST HARASSING COMMUNICATIONS
11/16/07 16:30:05 107037817 0100 MANNING TR GAS DRIVE OFF
11/16/07 17:35:18 107037826 0184 OLINDA TR PROPERTY DAMAGE ACCIDENT
11/16/07 20:59:49 107037836 0184 OLD MARINE TR MEDICAL
11/17/07 2:07:13 107037852 0173 MANNING TR PURSUIT
11/17/07 2 :07:13 107411783 0100 MANNING TR AOA -- PURSUIT
11/17/07 2:07:13 107213501 0100 MANNING TR AOA -- PURSUIT
11/17/07 3:35:41 107037854 0145 ST CROIX TR K-9 ASSIST/PURSUIT
11/17/07 8:56:49 107037863 0112 PERKINS AV MEDICAL
11/17/07 10:51:46 107037876 0112 MANNING TR GAS DRIVE OFF
11/17/07 11:51:47 107037882 0112 MAYBERRY TR BOBCAT FIRE
11/17/07 13:41:05 107037887 0112 MANNING TR GAS DRIVE OFF
11/17/07 21:36:21 107037916 0100 OZARK CT PUBLIC ASSIST
11/18/07 13 :48:21 107037958 0112 OXBORO AV DAMAGE TO MAILBOX
11/18/07 16:34:40 107037971 0111 SCANDIA TR CHILD CUSTODY ISSUE/911 CALL
11/18/07 20:12:49 107037978 0111 OAKHILL RD GAS LEAK
11/19/07 4:25:54 107037993 0170 LOMOND TR BIG MARINE BOAT LAUNCH CONSTRU
11/19/07 5:51:40 107411851 HWY 97 DK DRIVER
11/19/07 6:00:36 107037998 0170 OLINDA TR TRAFFIC SPEED CITATION #SW3691
11/19/07 9:17:04 107038011 0190 LOFTON AV CIVIL ISSUE
11/19/07 19:10:35 107038110 0111 KIRK AV CONDITIONAL RELEASE VIOLATION
11/19/07 20:13:00 107038120 0111 HWY 97 TRAFFIC W/W 054486 SPEED
11/20/07 5:31:16 107038133 0124 ST CROIX TR CITATION SW380730 FOR SPEEDING
11/20/07 5:54:32 107038136 0124 ST CROIX TR SPEEDING CITATION SW380732
11/20/07 15:29:54 107038222 0190 ST CROIX TR CITE CARELESS DRIVING
11/20/07 16:05:00 107038226 0190 SCANDIA TR W/W SPEED
11/20/07 16:25:55 107038230 0190 MANNING TR EQUIPMENT REPAIR ORDER-LOUD EX
11/20/07 20:10:10 107038258 0190 209TH ST COUNCIL MEETING
11/20/07 20:48:10 107038261 0100 ORWELL AV SUSP PHONE CALLS
11/21/07 10:47:58 107038320 0190 QUALITY TR W/W STOP SIGN VIOL
11/21/07 15:57:27 107038371 0190 199TH ST OFP INFORMATION
11/21/07 18:49:18 107038391 0158 ST CROIX TR FIRE CALL
11/22/07 11:35:19 107038430 0190 MANNING TR DOMESTIC
11/22/07 17:04:50 107038442 0158 MANNING TR OFP VIOLATION/21
11/22/07 21:21:07 107038450 0158 SCANDIA TR CHECK THE AREA
11/22/07 22:30:44 107038453 0100 189TH ST MEDICAL
11/22/07 23:45:15 107038455 0190 MANNING TR INSURANCE REQUEST FORM
11/23/07 1:10:03 107038459 0190 MANNING TR INSURANCE REQUEST FORM
11/23/07 2:05:06 107038463 0190 ST CROIX TR W/W SPEED
11/23/07 2:39:46 107038464 0190 192ND ST CITE LOUD EXHUAST
11/23/07 6:44:11 107038469 0136 NOLAN AV LOOSE PONIES
11/23/07 6:56:20 107038470 0112 ST CROIX TR ANIMAL CONCERN
11/23/07 13 :43:15 107038495 0112 MEADOWBROOK AV LOST HORSES
11/23/07 14:05:02 107038497 0112 SCANDIA TR ACCIDENT
11/23/07 14:05:02 107411978 SCANDIA TR AOD ACCIDENT
11/23/07 18:13:26 107038514 0121 ST CROIX TR VEH ROLLOVER
PRT CONTRACT ICR REPORT QIJS Page 4
12/01/07 5:26:58
Washington County Sheriff's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 11/01/07 To 11/30/07
Date Time ICR # ID# Street Name Complaint
11/24/07 0:12 :25 107038545 0190 ST CROIX TR WARRANT ARREST-CITE NO INSURAN
11/24/07 2 :34:07 107038552 0190 MANNING TR FELONY ARREST
11/24/07 17:30:58 107038599 0195 SCANDIA TR TRAFFIC HAZARD
11/25/07 11:00:45 107038641 0112 209TH ST 911 MISDIAL
11/25/07 12:58:54 107038650 0100 OLINDA TR AUD ALARM ***CANCELED PR
11/25/07 16:17:24 107038667 0134 ST CROIX TR W/W 93913 SPEED
11/25/07 16:46:28 107038671 0134 OAKHILL RD THREATS
11/25/07 18:17:39 107038677 0134 SCANDIA TR PROPERTY DAMAGE *STATE P
11/25/07 21:31:10 107038682 0134 MANNING TR JV RUNAWAY REPORT
11/25/07 22:27:37 107038689 0166 MANNING TR K-9 ASSIST
11/26/07 11:26:53 107038736 240TH ST CIVIL PROCESS CASE
11/26/07 12:04:54 107038739 0190 OAKHILL RD PROPERTY RETRIEVAL
11/26/07 12 :58:03 107038741 0112 OAKHILL RD PROPERTY DAMAGE ACCIDENT
11/26/07 17:01:36 107038770 0190 LOFTON AV W/W NO HEADLIGHTS
11/26/07 17:47:04 107038774 0134 OLINDA TR NO PROOF INSURANCE CIT SW38125
11/26/07 22:47:39 107038803 0152 PERKINS AV MEDICAL
11/27/07 2:17:31 107038812 0149 OLINDA TR DAS/ MN LIC NEL008 DRIVER
11/27/07 12 :27:29 107038896 0190 MELANIE TR DOG ORDINACE VIOL
11/27/07 14:15:53 107038923 0190 OAKHILL RD W/W SPEED
11/27/07 14:34:05 107038926 0190 OAKHILL RD W/W SPEED
11/27/07 14:59:34 107038931 0190 MAYBERRY TR SUSP SITUATION
11/27/07 15:21:58 107038939 0190 BIG MARINE LAKE BOAT ACCIDENT
11/27/07 15:27:08 107038940 0190 OLINDA TR CITE SPEED
11/27/07 17:01:10 107038954 0134 KIRK AV CONDITIONAL RELEASE VIOLATION
11/27/07 17:38:20 107038958 0134 192ND ST LOST DOG INFORMATION
11/27/07 23 :57:04 107038977 0145 QUINNELL AV AUD ALARM
11/28/07 1:04:02 107038982 0118 MANNING TR TRAFFIC:DAS/NO INS OWNER
11/28/07 5:43:37 107038990 0124 ST CROIX TR SPEEDING CITATION SW380733
11/28/07 7 :59:56 107039002 0175 OLINDA TR LOOSE HORSES
11/28/07 11:13:48 107039031 0190 OLINDA TR W/W FAIL TO SIGNAL TURN
11/28/07 11:51:43 107039043 0190 MAYBERRY TR TREE BLOCKING ROADWAY
11/28/07 12:59:56 107039064 0190 228TH ST W/W SPEED
11/28/07 13 :02:40 107039065 0119 OLINDA TR TRAFFIC SPEED 73/50.
11/28/07 13:19:14 107039068 0119 170TH ST TRAFFIC SPEED 69/55 SW380384
11/28/07 13:45:18 107039071 0190 202ND ST W/W EXPIRED VEH REG
11/28/07 14:02:07 107039072 0190 MAYBERRY TR W/W NO FRONT PLATE
11/28/07 14:20:40 107039075 0190 OLINDA TR 911 ABANDON CALL
11/28/07 16:39:42 107039114 0190 SCANDIA TR CITE SPEED
11/28/07 17 :48:33 107039124 0165 MEADOWBROOK AV VEH TAKEN W/O PERMISSION
11/29/07 6:56:54 107039148 0175 OLGILVIE AV PARKING COMPLAINT/SUSP VEH
11/29/07 11:42:08 107039186 1291 MANNING TR LIQUOR LICENSE RENEWAL
11/29/07 11:46:01 107039188 1291 OLINDA TR LIQUOR LICENSE RENEWAL
11/29/07 11:48:08 107039191 1291 OZARK AV
11/29/07 11:49:55 107039193 1291 209TH ST LIQUOR LICENSE RENEWAL
11/29/07 11 :51:17 107039194 1291 OZARK AV LIQUOR LICENSE RENEWAL
11/29/07 11:52:33 107039196 1291 OAKHILL RD
11/29/07 13:19:57 107039213 0190 OAKHILL LN 911 HANG UP
11/29/07 14:04:45 107039218 0190 LAYTON AV W/W LOUD EXHAUST
11/29/07 14:25:25 107039223 0190 MALLARD AV MISSING CREDIT CARD/THEFT REPO
11/29/07 14:28:28 107039225 0190 SCANDIA TR CITE SPEED 73/55
11/29/07 16:38:17 107039243 0190 OLINDA TR W/W BRAKELIGHT
11/30/07 11:14:58 107039336 0190 ST CROIX TR W/W SPEED
PRT CONTRACT ICR REPORT QIJS Page 5
12/01/07 5:26:58
Washington County Sheriff 's Office
CONTRACT ICR's
Contract Report for SCANDIA
For the Period 11/01/07 To 11/30/07
Date Time ICR # ID# Street Name Complaint
11/30/07 16:12:45 107039383 0190 MANNING TR DOG ORDINACE VIOLATION
11/30/07 16:45:59 107039386 0190 SCANDIA TR CITE SPEED
11/30/07 16:53:19 107039387 0190 SCANDIA TR W/W EXP VEH REG
11/30/07 22:17:58 107039407 0158 SCANDIA TR DK DRIVER *COMP IS ANON*
Total ICRs Processed: 212
** END OF REPORT **
C1
Scandia Fire and Rescue
Activity Report - November 2007
Fire and Rescue Operations
➢ There were twenty emergency response calls in November; five fire calls and fifteen
medical calls.
➢ Year to date there have been 169 emergency response calls compared to 172 at this
time last year.
Fire and Medical Training
➢ Operations Tactical Teams meet and trained on thier specialty. The Operations Tactical
Teams are HAZMAT response, water/ ice/dive rescue, low angle rescue, pump
operations, and auto extrication.
➢ Firefighters trained on responding to residential chimney fires. Critical concepts covered
were, firefighter safety, incident command, tactical operations and homeowner property
conservation.
➢ Firefighters trained on fire behaviors and potential collapse associated with various
building structures. Fire behavior, tactical response and fire fighter safety considerations
based on building roof and wall construction types.
➢ Fire Captains presented actual case studies of structural collapses as documented in the
November Structural Collapse National Fire Fighter Near— Miss reports.
➢ Firefighters practiced ice and water rescue operations. Critical concepts included fire
fighter safety, mutual aid resources, tactical operations, and patient care.
Department Activities and Administration
➢ We continue to pursue attaining a used fire chief vehicle through the Department of
Natural Resources Rural Fire Programs Coordinator.
➢ Projecting O&M budget $500 favorable to plan at year- end.
➢ Fireman's Fund $5,200 Heritage Grant presentation is scheduled for December 19tn
Fire Chief contact information
Chief Steve Spence cell: 651-746-4485 scandiafire5191@frontiernet.net
Assistant Chief Jim Finnegan cell: 651-755-8675 scandiafire5192@frontiernet.net
Assistant Chief Steve Yehle cell: 651-274-1608 scandiafire5193@frontiernet.net
Steve Yehle C:ADocuments and Settings\Anne\Local Settings\Temporary Internet
Meeting Date: 12/18/07
Agenda Item: Z.
City Council Agenda Report
City of Scandia
14727 209th St. North, P.O. Box 128
Scandia, MN 55073 (651) 433-2274
Action Requested: Submittal of a monthly report on the Code Officials activities.
Deadline/ Timeline: N/A
Background: • Council requested a monthly report to be completed with the
activities being done for zoning, building,planning and engineering
by the Code Official.
Recommendation: I recommend that the Council ask for any clarification or improvements
to the report.
Attachments/ • Monthly report.
Materials provided:
Prepared by: Steve Thorp, Code Official
Monthly Activity Report
Month of November 2007
Steve Thorp
Scandia Code Official
Building Permits issued:
• #permits issued: through November 2007=142
• #new residential units: through November 2007=7
• See attached for November permits
Code enforcement/zoning actions:
New Monitoring for
Month cases Investigating compliance Court Closed Total
Nov. 07 2 8 10 1 24 42
Development monitoring:
• Tii Gavo:
1. Bituminous not completed by agreed upon time, extension granted until
June 30, 2008; approximately 60%of roads paved;
2. Stabilization issues with construction occurring so late in year;
3. Resubmittal of landscape plan(January 2008)
• The Sanctuary:
1. Development agreement not met, wear course not completed by 9/06
2. Request payment from Developer to plow road (per agreement)
• Financial Guarantees:
1. Updated Letter of Credit for Wild Bush Acres for road improvements,
maintained at $60,000.00
2. Tii Gavo:
a) Allowed the initial grading LOC to expire$10,000
b) Denied reduction of LOC for Construction maintained at $564,344.00
Zoning issues:
• Mining CUP's and AOP's:
1. Applications required to be submitted by 11/26/07, determined to be
incomplete;
2. Applications were received from all 3 mining operations by the deadline;
3. Additional information requested by letter 12/10/07.
• Wetland restoration order for 19261 Manning Tr N, Big Marine Store by DNR.
Daily Activities:
• Building inspections;
• Zoning inspection;
• Resident interaction including phone calls, emails and in person regarding
zoning, planning and building issues
Other:
• Filing system on going
• New permit system beginning
2
City of Scandia
Building Permits, November 2007
Permit# Date Address Owner Work Valuation
119-7-01 11/1/07 19880 Quinnell Ave John Carlisle Reroof $ 5,000.00
120-7-14 11/11/07 14640 Scandia Tr Bill Lowe Reroof and reside $ 10,000.00
121-7-34 11/11/07 13360 188th St James Continenza Reroof and add sloped roof to add'n $ 7,000.00
122-7-08 11/14/07 22880 Mallard Ave N Michael Warner Reroof house and detached garage $ 5,000.00
123-7-08 11/14/07 22920 Mallard Ave N Marirose Shields Tear off and reroof $ 5,000.00
124-7-08 11/19/07 12259 228TH ST Joel Johns Remodel interior $ 25,000.00
125-7-13 11/19/07 16101 Scandia Tr David Buck Window replacement $ 7,800.00
126-7-31 11/19/07 18650 Manning Tr Arnold Sandberg Window replacement $ 10,000.00
127-7-24 11/21/07 15433 209th St N J. and S. Pereboom SINGLE FAMILY HOME $ 298,000.00
TOTAL $ 372,800.00
Permit# Permit Fee Plan Review Fee Total
119-7-01 $ 69.50 0
120-7-14 $ 69.50 0
121-7-34 $ 69.50 0
122-7-08 $ 69.50 0
123-7-08 $ 69.50 0
124-7-08 $ 69.50 0
125-7-13 $ 69.50 0
126-7-31 $ 69.50 0
127-7-24 $ 2,102.75 1,367.00
9 $ 2,658.75 $ 1,367.00 $ 4,025.75
permit spreadsheet 12/14/2007 11:32 AM
Meeting Date: 12/18/2007
Agenda Item:
r l' J
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve amendment to agreement with Great River Greening(GRG)
for erosion control/trail project in Wind in the Pines Park.
Deadline/ Timeline: N/A
Background: • In May, the Council approved a project recommended by the Park
and Recreation Committee to work with Great River Greening
(GRG) on a project to control erosion and stabilize trails in Wind
in the Pines Park.
• The $8,000 project is funded with $6,000 from GRG with a $2,000
match from the City(Park Capital Improvement Fund.)
• The agreement with GRG specifies a March 1, 2008 completion
date. Because of weather conditions this fall, the project is behind
schedule. GRG has requested that the completion date be
extended to July 1,2008.
Recommendation: I recommend that the Council consider approving the amendment to
the agreement with GRG to extend the completion date.
Attachments/ • Amendment to contract for Wind in the Pines Park
Materials provided:
Contact(s): Karen Schik, 433-5254
Prepared by: Anne Hurlburt, Administrator
(grg wind in the pines extension)
Page 1 of 1
12/12/07
AMENDMENT AND EXTENSION TO
CONTRACT OR LETTER OF AGREEMENT
FOR Wind in the Pines
This agreement is entered into effective the 31 day of May, 2007 by and between the City of
Scandia and Great River Greening(GRG) (the City of Scandia and GRG being collectively
referred to hereinafter as the"Parties").
WHEREAS, on May 31, 2007 the City of Scandia and GRG executed a contract or letter of
agreement related to conducting restoration activities on certain property owned by the City of
Scandia;
AND, WHEREAS, the Parties desire to extend the Agreement as described in this Amendment
and Extension Agreement.
NOW, THEREFORE, the parties state and agree as follows:
1. As described in the contract or letter of agreement, the term of the Agreement was to expire on
May 1, 2008. Pursuant to this Amendment and Extension Agreement, the Parties hereby amend
the term of the contract to extend through and until September 1, 2008.
2. As described in the contract or letter of agreement, the work for this project was to be
completed by March 1, 2008. Pursuant to this Amendment and Extension Agreement, the Parties
herby amend the work to be completed to extend through and until July 1, 2008.
3. All other terms and conditions of the consulting contract shall remain unmodified and in full
force and effect.
SO AGREED, EFFECTIVE AS OF THE DATE FIRST WRITTEN ABOVE:
GREAT RIVER GREENING CITY OF SCANDIA
By: By:
Printed Name: Printed Name:
Title: Title:
Date: Date:
1.
Meeting Date: 12/18/2007
Agenda Item: , a
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve 2008 pay schedule for the Fire Department.
Deadline/ Timeline: N/A
Background: • The Fire Department's 2008 budget proposal to the City Council
included increases in compensation for officers.
• At the August 29 budget work session, the Council directed a
lesser amount be included in the draft budget for 2008. The
following table shows the 2007 annual compensation, the original
proposal, and the amount in the draft 2008 budget.
F.D. 2008
Position 2007 Proposed Budget
Fire Chief $3,600 $4,800 $4,200
1st Assistant Chief $1,200 $3,000 $2,400
2°d Assistant Chief $1,200 $3,000 $2,400
Fire Captain -0- $1,200 $1,200
Fire Captain#2 -0- $1,200 $1,200
Fire Engineer -0- $1,200 $1,200
Rescue Captain -0- $1,200 $1,200
• Hourly pay for all paid-on-call firefighters was increased by$1 per
hour in 2007. The monthly pay for officers was not raised in
2007.
Recommendation: The 2008 budgeted amounts have been incorporated into a draft
resolution for the Council's approval.
Attachments/ • Draft Resolution 12-18-07-02
Materials provided:
Contact(s): Steve Spence, Fire Chief (651 433-3281)
Prepared by: Anne Hurlburt, Administrator
(fire dept pay)
Page 1 of 1
12/10/07
CITY OF SCANDIA
RESOLUTION NO.: 12-18-07-02
RESOLUTION ESTABLISHING FIRE DEPARTMENT
COMPENSATION FOR 2008
WHEREAS, the City of Scandia compensates the Scandia Fire and Rescue Department
members on an hourly basis for calls, trainings and meetings; and
WHEREAS, Department officers also receive monthly stipends in recognition of the
additional hours that they spend on other Fire Department business;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby
does approve the following compensation for Fire Department members for 2008:
Hourly: Pay Rate:
Probationary Firefighter/Base Pay: $9.00/hour
Firefighter/First Responder: + $1.00/hour
Emergency Medical Technician: + $1.00/hour
Firefighter II: + $1.00/hour
Officer: + $1.00/hour
Additional Compensation:
Fire Chief $350/mo.
1st Assistant Chief $200/mo.
2nd Assistant Chief $200/mo.
Fire Captain $100/mo.
Fire Captain#2 $100/mo.
Fire Engineer $100/mo.
Rescue Captain $100/mo.
Adopted by the Scandia City Council this 18th day of December, 2007.
Dennis D. Seefeldt, Mayor
ATTEST:
Administrator/City Clerk
Meeting Date: 12/18/2007
Agenda Item: 2))
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Receive a report from the residents/organizations involved in the
Scandia Lighted softball field,regarding 1) a request to amend
agreements put in place when the Township took ownership of the
field in 1996, and 2) improvements to the field requested in 2008 and
beyond.
Deadline/ Timeline: N/A
Background: • In 1996,New Scandia Township took ownership of the lighted
ball field on Olinda Trail from the Scandia Rod and Gun Club. An
agreement among the Rod and Gun Club, Scandia/Marine Lions,
Scandia Softball Association and the township was signed.
• This fall some issues arose with improvements desired by some of
the users, and with scheduling of this and the other city-owned ball
fields. Mayor Seefeldt and Councilmember Harnetty met with
representatives of the groups, who agreed to re-constitute a 'ball
field committee." The proposed revision to the 1996 agreement is
the result of a meeting of that group.
• The proposed amendment to the agreement does not appear to
substantially change the current responsibilities of any parties.
Parts of the 1996 agreement are outdated. For example,the
Township/City has been paying for lawn maintenance and portable
toilets for some time.
• The proposed agreement lists four improvements requested in
2008. Two of these (flagpole and flag, and sun screen) would be
paid for by the Lions. They requested that the City pay for the
others (re-grading and rebuilding the infield, and grading and
planting behind the outfield fence.) Additional improvements for
"2009 & after" are also listed.
• Staff met with representatives of FLAA and Community
Education earlier this fall to discuss their concerns with scheduling
ball fields. The women's and men's softball teams were also
Page 1 of 2
12/10/07
consulted, and all groups seem to be in agreement that the City
should be responsible for scheduling. A draft ball field scheduling
policy will be reviewed by the Park and Recreation Committee in
January, and brought to the Council shortly thereafter.
Recommendation: The Council should discuss the proposed agreement and give direction
on the next steps to be undertaken. I suggest the following possible
actions:
• If the agreement is to be amended, it should be re-drafted to
incorporate any recommendations of the City Attorney, and also
the LMCIT concerning liability of the various parties.
• The ball field improvements requested from the City for 2008 are
not included in the City's draft budget, and no cost estimates are
available. The Council should decide whether or not you are
interested in studying this further. Reconstruction of the infield
would probably need to be scheduled for fall, after the ball season
is over.
• The Council may wish to refer the requests for long-range
improvements to the Capital Improvements Committee, which
should be meeting again in the spring.
Attachments/ • February 14, 1996 letter from David Hebert to Town Board
Materials provided: • April 1, 1996 Agreement and Statement of Understanding
Concerning the Scandia Lighted Ball Field
• Proposed Amendment to Agreement, December 2007
Contact(s): Jim Lindberg, 433-3324
Prepared by: Anne Hurlburt,Administrator
(ballfield committee report)
Page 2 of 2
12/10/07
HEBERT, WELCH, HUMPHREYS & GRINDBERG, P.A.
ATTORNEYS AT LAW
TOWN SQUARE
20 NORTH LAKE STREET, SUITE 301
FOREST LAKE, 91 N 55025
(612) 464-3397
DAVID K. HEBERT TEI.ECOI'1F:R (612) 464-S6 4 WYOMING OFFICE:
MICHAEL A. WELCH
OWEN REED HUMPHREYS 5305 EAST VIKING BLVD.
THOMAS C.GRINDBERG• WYOMING. MN 55092
-2119
KEVIN T.SLATOR (612) 4822119
THOMAS F. MILLER
February 14, 1996
Town Board
New Scandia Township
14727-209th Street North
P.O. Box 128
Scandia, MN 55073
RE: Scandia Lighted Softball Field
Dear Town Board:
You have asked me to review a proposal presented by the
Scandia Rod & Gun Club for transfer of the Lighted Softball Field
to New Scandia Township.
First of all, the Articles and Bylaws of the Scandia Rod &
Gun Club together with the Abstract of Title to the property must
be examined to determine that the Club has actual authority to
transfer the property.
The Club proposes to turn over ownership through a
restrictive deed. Of course, the restrictions must be approved by
the Town Board. Ordinarily the conveyance would be made to the
Township for public park and recreation purposes. An additional
restriction could be placed on the deed stating that for a period
of not less than 15 years from the date of the deed, the property
should be primarily used and maintained as a softball field.
The Town may hold title to the land and provide liability
insurance covering its use. It may, of course, agree to paysuch
other expenses as it wishes. If the Town assumes ownershi , it
will have to insure that the property is maintained in a safe
condition.
The Town Board must also understand that, at some point, the
Town may have to bear the entire expense of maintaining the
property.
The Town Board may delegate to an association the management
of the facility including the scheduling of its use. The Town
Board shall, however, always retain the right to make or veto any
decision relating to the use of the property so long as such
decision is in compliance with the restrictions placed on the
property in the deed transferring title.
-1-
• REAL PROPERTY LAW SPECIALIST. CERTIFIED BY THE MINNESOTA STATE BAR ASSOCIATION.
Certainly, the Town would welcome contributions from the
Scandia Marine Lions Club or any other entity wishing to contribute
funds to the maintenance and betterment of the field.
Sincerely yours,
HEBERT, WELCH, HUMPHREYS
& GRINDBERG, P.A.
/a
David K. Hebert
DKH: rac
cc: Charles Nordin
-2-
10/15/2007 13: 14 6514335999 DDSEEFELDT DBA:KCMGO PAGE 01
AGREEMENT ANT) STATEMENT OF UNDERSTANDING
CONCERNING THE SCANDIA LIGHTED BALL FIELD
The Scandia Rod and Gun Club, a non-profit organization, proposes to turn
over ownership of the Scandia Lighted Softball field through a restrictive
deed to the New Scandia Township. The deed states that the field shall be
used for softball for not less than 20 years.
The Participants: The Scandia Rod and Gun Club, the New Scandia
Township, the Scandia/Marine Lions, and the Scandia Softball Association.
The Reason: Presently, the Scandia Men's fastpitch softball team assumes
responsibility for raising all funds to cover expenses amassed at,the softball
field. While the system has managed, the quality of the softball field has
begun to deteriorate and the responsibilities associated with keeping the field
solvent, as well as managing a softball team, have become overwhelming.
There are also major areas of concern, including the lack of adequate .
insurance to cover potential liabilities. The softball team recognizes the need
for outside assistance as well as the shortage of softball fields for district and
youth needs in Scandia. This proposal creates an opportunity for the New
Scandia Township, the Scandia Softball Association, and the Scandia/Marine
Lions to join forces in forming an association whose purpose is to preserve
one of Scandia's notable landmarks, the lighted softball field.
New Scandia Township's role: The Township would assume ownership of
the land, providing liability insurance for the property and incurring the
expenses of waste disposal and electricity. The benefit to the township would
be a gift of central property in the community, as well as gaining a softball
field in which to play district softball games or other athletic activities one or
two nights a week.
Scandia Softball Association's role: The Association, comprised of two
members from the menn's softball team, two members of the women's team,
and four members of the Scandia community, would advise The New
Scandia Town Board on all matters concerning the land occupied by the
Scandia lighted softball field. The primary duties of the Association would be
to act as a liaison between the teams, the township, and the Lions, and to
handle all scheduling of the field. This group would also identify and
prioritize improvements needed at the ball park.
10/15/2007 13: 14 6514335999 DDSEEFELDT EGA:KCMGO PAGE 02
Scandia Softball Association Members: Andrew McCurdy, Dan Lindgren,
Daniel Jacobs, Linda Capra, Karen Schuldt, Jim Lindberg, and Greg Benson.
Scandia/Marine Lion's Club role: The primary role of the Lion's Club would
be to form a committee in charge of providing financial support for the ball
park. One vehicle for funds accumulation available to the Lions would be the
solicitation of advertisements for the billboards along the outfield fence. The
money collected from these advertisements would then be used to cover
portable toilets and lawn maintenance costs incurred at the Scandia softball
field, The Lions may also, but are not obligated to, donate additional funds
toward projects pertaining to the maintenance and upgrade of the ball park.
The principle benefit to the Lions Club would be the opportunity to assume a
highly visible and prominent project in the community.
The figures: Currently, thirty-five advertisement signs reside at the Scandia
softball field, By collecting $100 from each patron, the potential income from
this fund-raiser would be $3500.00.
Field Expenses Include: Lawn maintenance and portable toilets.
Potential Improvements as agreed upon by Lions and Scandia Softball
Association: Concession stand, Bathroom facilities, Parking Lot
improvements, and fencing and backstop improvements.
As to the agreement of the following organizations involved:
Scandia Rod and Gun Club; r r r iq‘'
Scandia/Marine Lions Club: 3/--o-t4)0-4-4-t
F p
New Scandia Township:
Scandia Softball Association:
6Aie@ /6,/4 7
Amendment to Agreement
Dated April 1, 1996
(Between New Scandia Township—Now the City of Scandia, Scandia Athletic
Association and Scandia-Marine Lions Club)
ROLES OF SPECIFIC ORGANIZATIONS TO BE AMENDED AS FOLLOWS:
City of Scandia
• Provide liability Insurance
• Schedule the use of the lighted ball field May to August each year. (Reserving
Tuesday night after 7:30 p.m. for Scandia Men's Fastpitch Softball Team
and Thursday night after 6:00p.m. for Scandia Women's softball Team. The
men & women may use the field after 8:30p.m. for practices provided the
City Web site ball field schedule shows it is available.
• Provide electricity, waste removal, portable toilets and field maintenance,
including lawn mowing and grading.
• Review recommendations for improvements requested by the Scandia
Athletic Association.
Scandia Softball Association
• Provide City with updated list of members of the Scandia Athletic
Association
• Make recommendations for improvements for the City of Scandia to
consider
• Discuss the possible funding options available with City
• Report the general image of the facility within the community.
Scandia-Marine Lions Club
• Maintain a Lighted Ball Field Committee for the benefit of the facility
• Continue to promote the signs at the ball field and segregate sign rental
income for the benefit of the lighted ball field. Utilize these funds to help the
City of Scandia continue to improve the lighted ball field.
• Make recommendations for additional projects at the lighted ball field that
would enhance the services provided to the community and promote
additional Lionism in the community.
The roles of each organization have been described solely for the purpose of
improving the Scandia Lighted Softball Field in the City of Scandia. All parties are
interested in making it a facility that everyone is proud of.
SCANDIA ATHLETIC ASSOCIATION MEMBERS
James R. Lindberg Scandia Resident 433-3324
Gregory L. Benson Scandia Resident 433-2646
Marlin E. McCurdy Scandia Resident 433-2082
Gregory A. Isaacson Scandia Resident 433-5898
Scott Berglund Men's Fastpitch Softball & Scandia Resident 303-1088
David Anderson Men's Fastpitch Softball & Scandia Resident 433-3004
Linda Capra Women's Softball Team 464-0659
Janelle Kendrick Women's Softball Team & Scandia Resident 433-2318
SCANDIA-MARINE LIONS CLUB LIGHTED BALL FIELD COMMITTEE
James R. Lindberg Lion & Scandia Resident
Howard Hawkinson Lion & Scandia Resident
Lowell Isaacson Lion & Scandia Resident
George Lindgren Lion & Scandia Resident
2008 IMPROVEMENTS
1. Flag pole and Flag --Estimated Cost Under$500—To be paid By Lions
Ball field Fund.
2. Poles and Screen in outfield to block sunset from batters eyes. Estimated
under$700---To be paid by Lions Ball field Fund.
3. Grade and rebuild the infield with material that will handle more rainwater.
This may require some water management consulting. The committee
recommended Roger Lindell be consulted regarding this project. He is
familiar with the water table and maybe he could research materials that
other fields use and their water drainage systems. Committee requests the
City pay for this improvement.
4. Level grade and seed the area behind the outfield fence. Plant trees at the
western border of the property especially in back of center field area that
will help block the setting sun that interferes with players batting. Currently
we will deal with this by #2 above but the trees would be a better longer term
solution. The improved area beyond the outfield fence can provide
additional parking and recreation space.
IMPROVEMENTS FOR 2009 & AFTER
Well, Restrooms, scoreboard, picnic tables, bleacher replacement, football,
basketball.
Meeting Date: 12/18/2008
Agenda Item: 9, )
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve City Council Regular Meeting Schedule for 2008.
Deadline/ Timeline:
Background: • The city is required to keep a schedule of its regular meetings on
file at its primary office.
• The draft schedule, attached, assumes that the Council would
continue to hold regular meetings on the third Tuesday of the
month, and meetings with the Planning Commission on the first
Tuesday of the month.
• There are several conflicts that require rescheduling regular
meeting dates. These are:
January 1, 2008—already rescheduled to Tuesday, January 8.
February 5, 2008—meetings cannot be held after 6:00 p.m. due to
caucuses. Suggested alternate date is Wednesday, February 6.
November 4, 2008—Election Day. Suggested alternate date is
Wednesday, November 5.
• The schedule reflects the county's proposed date for the Board of
Appeals meeting(Monday, April 7 at 4:00 p.m.) If this date or
time is not acceptable, we must notify the county by January 11,
2008. A date to reconvene the Board of Appeals meeting(within
20 days of the first meeting)must also be set. In 2007, it worked
to hold the second meeting a half hour prior to the next regular
meeting. In 2008, that would be 6:30 p.m. on Tuesday, April 15.
Recommendation: I recommend that the Council adopt the schedule after making any
changes you may deem necessary.
Attachments/ • Draft City Council Meeting Schedule for 2008
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(council meeting schedule 2008)
Page 1 of 1
12/11/07
CITY OF SCANDIA
CITY COUNCIL MEEETING SCHEDULE
2008
Approved by the City Council December 18, 2007
*Tuesday, January 8 (PC) Tuesday, July 1 (PC)
Annual Meeting
Tuesday, January 15 Tuesday, July 15
**Wednesday, February 6 (PC) Tuesday,/August 5(PC)
Tuesday, February 19 Tuesday,August 19
Tuesday, March 4 (PC) Tuesday, September 2 (PC)
Tuesday, March 18 Tuesday, September 16
Tuesday, April 1 (PC) Tuesday, October 7 (PC)
Monday, April 7, 4:00 p.m. Tuesday, October 21
Board of Appeal&Equalization
Tuesday, April 15 ***Wednesday, November 5 (PC)
Reconvene Board of Appeal,6:30 p.m.
Tuesday,May 6 (PC) v1 Tuesday,November 18
Tuesday, May 20 - Tuesday, December 2 (PC)
Tuesday, June 3 (PC) Tuesday, December 16
Tuesday, June 17
* Rescheduled due to New Years Day holiday,January 1
** Rescheduled due to Caucuses Tuesday, February 5
*** Rescheduled due to Election Day Tuesday, November 4
All regular City Council meetings are held at 7:00 p.m. on the third Tuesday of the month at the
Scandia Community Center, 14727 209th Street North, Scandia, Minnesota 55073 unless
otherwise noted.
(PC): Meetings with the Planning Commission are held on the first Tuesday of the month,
unless otherwise noted. Council convenes at 7:00 p.m. and the Planning Commission convenes
at 7:30 p.m.
Notice of any special meetings will be posted at the Community Center.
December 17, 2007
A special meeting of the Scandia City Council was held on the above date. Mayor Dennis Seefeldt
called the meeting to order at 5:00 p.m. The following councilmembers were present: Michael
Harnetty, Dolores Peterson, Peter Crum, Donnette Yehle and Mayor Dennis Seefeldt. Staff present:
Administrator Anne Hurlburt.
DISCUSSION OF REVIEW OF DRAFT 2008 BUDGET AND PROPERTY TAX LEVY
Administrator Hurlburt presented the following staff recommendations for changes to expenditure
budgets in the general fund to reflect recent decisions on employee pay rates and a re-examination
of year-to-date expenditures in a number of categories.
Department Account Description Draft Revised Net
Administration&Finance Various Personal Services $160,545 $161,272 $727
Administration&Finance 322 Postage $1,800 $2,500 $700
Administration&Finance 304 Legal Services $50,000 $40,000 $10,000
Administration&Finance 351 Legal Notices Publishing $2,500 $4,000 $1,500
Public Works Various Personal Services $160,060 $163,295 $3,235
Planning&Building 312 Planning Services $56,000 $67,400 $11,400
+$7,562
The Treasurer's estimate of year-end cash balances in all city funds was reviewed and discussed.
Revised revenue and expenditure budgets for the 201 sewer project fund were reviewed. Staff will
bring a draft update of the ordinance governing the 201 system, including options for allocating
costs among users, to a future Council meeting.
The Council discussed how changes in assessed property values may affect the city's budget and
tax levy for 2009. There will be an expectation that if values go down, taxes also will go down,
which may require the city to closely examine which services are essential and where cuts can be
made. Discretionary spending in 2008 should be limited and the budget closely monitored in light
of possible reductions in 2009.
The draft budget and levy as discussed at the December 3 Truth-in-Taxation Hearing, with the
changes listed above will be recommended for approval at the December 18 meeting.
The meeting adjourned at 6:07 p.m.
Respectfully submitted,
Anne Hurlburt
City of Scandia Administrator/ Clerk