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06-03-2008 Meeting
CITY OF SCANDIA CITY COUNCIL AGENDA Tuesday,June 3, 2008 7:00 P.M. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Approval of the Agenda 4. Public Hearings (None) 5. General Business a) Salt/Sand Storage Structure b) Novak Avenue Drainage Issue c) Utility Permits for Connexus Energy d) Utility Permits for Frontier Communications 6. Recommendations from the Planning Commission a) Dan and Renee Lee. Conditional Use Permit for Wind Energy Conversion System, 19703 Olinda Trail 7. Adjournment Meeting Date: 6/3/08 Agenda Item: C l City Council Agenda Report City of Scandia 14727 2096 St. North Scandia, MN 55073 (651)433-2274 Action Requested: Review quotes for the salt/sand storage structure at the public works building (postponed from May 6 Council meeting.) Deadline/ N/A Timeline: Background: • The City Council budgeted $20,000.00 from the Capital Improvement Fund for the construction of a salt storage building in 2008. This project was recommended by the Capital Improvement committee in 2007. The shelter would allow the City to have supplies on hand when needed, make fewer trips to the County Storage shed during snow events and protect the mix from the elements. • A the May 6 meeting, the Council postponed action and directed staff to prepare more information regarding the benefits, cost efficiencies and aesthetics of the structure, and on alternative construction types. A memo responding to this request is attached. • The Capital Improvement Committee met on May 29 and discussed the project. They raised several additional questions: 1. How much salt does the City use in a normal year? Based on the past two years, the City uses about 300 tons per year or approximately 30 tons for each time the roads are salted (on average about ten times per year.) 2. Could the City save on the cost of the salt by purchasing larger quantities directly, compared to purchasing it from the County? The County sells the salt to the City at their cost. They are able to purchase larger quantities than the City ever would purchase, so we would not expect to get a better price. 3. How much salt could be stored in the proposed structure, and how much could be delivered at one time? We estimate that the proposed 42' by 30' structure could Page 1 05/30/08 hold about 60 tons of salt, or about 20%of our annual need. The County gets salt in trucks carrying about 25 tons. Our trucks carry 7 to 8 tons. We could accept delivery directly from a larger truck,but unless the structure was built much larger, the load could not be deposited directly into the building. It would need to be dropped on the adjacent pavement and we would need to push it into the structure. A significantly larger structure would be necessary to hold a season's-worth of salt supply. Having this much salt on hand is not required to achieve the operational efficiencies described in the attached memo. 4. What is the expected life span of the proposed fabric- covered building, as opposed to other types of construction? The storage of a corrosive material such as salt makes it difficult to quantify how long any building will last; steel panels, nails, screws, connector plates will erode much quicker than with normal conditions. With no salt touching the steel it should last a long time but the salt is still corrosive with humidity. A wood or steel structure will require exterior painting in 15 to 20 years and a fabric building will require new fabric in the same timeframe. The fabric cover is reasonably priced (about $1,500 at today's prices.) The life span of the Coverall structure should be similar to other types of construction; however, these types of . structures have not been in service long enough to be able to make a clear prediction. • Prior to the May 6 meeting, two quotes were received (a third could not fit the existing walls). Both quotes included a 42' wide by 30' deep building and installation: 1. Cover All/Greystone Construction submitted a bid for $14,487.39; 2. Tek Supply submitted a bid for $15,315.67. • Since the May 6 meeting, we have been informed by both companies that prices have increased. The price from Greystone has increased to about $15,750, and the price from Tek Supply would be about $16,100. We should have a firm quote from Greystone with updated pricing prior to the Council meeting. • These quotes do not include the roll-up door. Total cost should be close to the $20,000 budgeted. Page 2 05/30/08 Recommendation: Staff continues to recommend the Cover-All building, to be installed by Greystone Construction. The Council could authorize staff to proceed with the project based on the updated quote. If the Council decides that a different type of structure is preferred, you may wish to direct staff to obtain cost estimates so that information can be considered during discussions on the 2009 budget. Attachments/ • Memo from Steve Thorp and John Morrison Materials • Two quotes provided: • Cover-All brochure Contact(s): Prepared by: Steve Thorp, Code Official Anne Hurlburt, City Administrator Page 3 05/30/08 City of Scandia Memo To: Scandia City Council From: Steve Thorp Code Official John Morrison Maintenance Supervisor Date: 5/29/2008 Re: Salt Storage Building Two proposals were submitted to the Scandia City Council regarding the construction of a Salt Storage building at the May 20, 2008 meeting. Concerns were brought up regarding the benefits, cost efficiencies and aesthetic quality of the structure. BENEFITS The Scandia maintenance workers drive down to the Washington County Public Works department (120th St. N. and Manning Ave.) to pick up salt for the streets to de-ice the roads. Currently the options are: • Storing of the salt outside turns the salt into large blocks that do not go through the spreader. • Monitor the forecast and load the trucks with salt for an upcoming winter storm. If the forecast is wrong, the salt will then stay in the truck until the next storm comes which exposes the salt to moisture and leaves the truck fully loaded, • During or shortly after the snow event, the trucks will be driven down and loaded with salt. This may have to be done during the storm if it is the initial load of salt or if the storm is bad enough that the trucks need multiple loads, It is about 12 to 13 miles to the Washington County Salt shed which under normal conditions would take about 20 minutes in a dump truck each way. The County Streets department is on a flexible schedule which means that the salt shed is not accessible at all times during normal working hours as the County crew is also out plowing. The County maintenance workers load the trucks with salt which is done • Page 1 during their business hours only. With a storage facility the City of Scandia can haul salt during normal work hours and have it on hand when the salt is needed. The City of Scandia owns two sanding and plow trucks which have to plow/sand both sides of approximately 90 miles of streets. Without a reserve of salt nearby each city truck must drive down to the County salt shed which is time away from plowing. Under adverse conditions this can take an hour or more for the truck to get back to the plowing route. Storing the salt makes it possible for the City to haul the salt at convenient times which means that there is no down time for the plows when they are needed, In most instances the City requires no more than 2 loads for each truck during a snow event. This means that we only need to stockpile 4 truck loads at a time and can restock after the event. COST EFFECIENCIES There is no significant cost savings by storing the salt on site rather than at the County as it is impossible to determine how much salt will be needed over an extended period of time. With this in mind, the intent is to store enough salt for a major snow event and replenish it as needed. It is a benefit to the citizens of Scandia that the streets are cleared as quickly as possible. It is also to the City's benefit to keep the maintenance workers plowing snow with as few interruptions as possible. With only two full time workers there is a limited amount of time the drivers can plow safely. Sending the drivers down to pick up salt during or just after a snow event can be dangerous to the drivers and take one of our two trucks out of operation in the event of an accident. AESTHETICS A clear span space is required to store the salt so that a front end loader can get inside the building and load or unload the salt. The structure does not have to be tall enough for a dump truck to extend its' box but it needs to be high enough that the bucket can be raised up on the front end loader. Wood buildings, such as barns, can be designed for taller machinery, however today a wood building with walls taller than 10 feet must be engineered. Steel clear span building can be used and many come with engineering but the salt presents an obvious problem. Fabric structures are becoming more prevalent as they offer the clear span option needed for large equipment and present an affordable option. WOOD-Section 2308.2 of the Minnesota Building Code allows buildings to be constructed with provisions of conventional light-frame construction with limitations. One of the limitations is that walls may not exceed 10 feet unless it is designed by an engineer. TKDA estimated a 40' x 42' salt shed (33% larger than Scandia's building) for the City of Lake Elmo in 2005 at $75,600. The cost of a wood structure would be about $40 a square foot, or around $50,000 for our project. • Page 2 STEEL-The City of Lake Elmo ultimately built a steel structure which is aesthetically pleasing but requires about 8 foot high concrete walls to protect the steel from the salt. We have existing 4 foot hall concrete walls on the site in which we have to work with making this construction method difficult. The cost of a steel structure with new poured walls would be in the $30 a square foot range (depending on engineering fees), or$38,000 for our project. FABRIC-Salt sheds can now be constructed out of fabric and are used by many street departments including Forest Lake, Blaine, Coon Rapids, Brooklyn Park as well as the MNDOT structure in Forest Lake. These buildings are engineered structures built to factory specifications and installed on site. The cost of a fabric structure is about $17 a square foot, or $21,000 for our project. The site of the City of Scandia's Salt shed is located behind the Scandia Fire Hall/Public Works building which obstructs the view to the building. Much of Scandia's rural character is farm buildings and many farms have similar 'half moon' steel structures which are similar to the fabric buildings. • Page 3 GREY ONE CONSTRUCTION COMPANY liii:- II LBS Bu dget Pricing-Cover-All Building Customer: City of Scandia Address 14727 204th st.N. Date: 651-433-5762 8 City State/Zip Scandia,MN. Phone Number: 55on County: washington Type: LBS Prepared By Rob O'Brien On Center 10 Main Cover Color: Fabric: DW End Flap Color: End Color: - Description • W L Quantity Total Price . Cover-All Building 42 3o 1,260 End Fabric-Front 51971.57 919.oHSS-Front 1 84.82 End Fabric-Rear 1 54.82 HSS-Rear 1 84.82 Horizontals 1 54 82 1 4b • RU Doors - - DT2 Doors - OH Door Jams/Hdrs 1 11- l ' S/Door Jams6 85 — I`"�U f Ridge Vent _ Eaves �O IC {.EypP�t Curtains - - - One End Only Surchage - - Short Building Surcharge 1 - _ 638.96 Freight ' - 789 COVER-ALL MATERIAL SUBTOTAL • i4101;4ro..37o7 OH Doors Service Doors - S/Door Jams - Roof Vents - Gable Vents Foundation-Piers 390.00 Foundation-Blocks - Concrete - Lumber Package - _ Hanson Panels Misc - ADDITIONAL'MATERI LSSUBTOTAT.. •MATERIALS TOTAL Labor/sf 11;800.07. • 2,687.33 Engineering CA Drawings - - TOTAL - 14.487.39 . , $/PSF•- • • 11.5o Downpayment 3,621.85 j "NOTE THIS BID IS FOR BUDGETARY PRICING PURPOSES ONLY AND DOES NOT . CONSTITUTE A CONTRACT PRICE. • • NOTES 1 Standard exclusions apply ��Ff7-1111.2 Allow 4 to 6 weeks for delivery AUTHORIZED DEALER 3 By Owner:Site Prep&Permits 4 Terms:25%Down,5o%at Delivery,25%at Completion or Material Only Terms: 5 Excludes,Electrical/Mechanical,Equipment,Interior Fixtures,etc. 6o 500 S.Marschall Road,Suite 3o0 Shakopee,MN 55379 www.geystoaemastruMioa.com Equal Opportunity Employer/Contractor Phone: Fax:9 2.496.2227 952.445Ai91 1395 John Fitch Blvd. Bid Confirma8on. :ORDE,HJ3A2E <:PJ4GE tip.:;; EKSUPPLY South 8835or,C 078 08074 Phone:800 00 Fax:800 457-8887 228815 4/16/08 1 www.TekSupply.com * Bid Confirmation * Hot Line Freight ORDERiREF . . : >SHIP REF. .::SALESPERSON ;:PURCHASE:ORDER.iNO: i; PAYMENTJNFORMATK)N 5671272 KBENOI 1NT ORDFR ORIGIN` triton SHIP DATE PAYMENT tERNR.;> 4 PHONE ORDERS X NEW ACCOUNT OUST NO. 5671272 Complete Order SOLD SHIP TO STEVE THORP TO CITY OF SCANDIA 14727 209TH ST N SCANDIA MN 55073-8503 651-433-5762 * Bid Confirmation * ORD RED 'SHIPPED BACK KORDERED m'M'<= I UESCRIRTION ( UNIT PRICE ' AMOUNL The following item(s) sent to: STEVE THORP CITY OF SCANDIA 14727 209TH ST N SCANDIA MN 55073-8503 2 105444 42WX17H STEEL END FRAME KIT W/1ROLL-UP EA 1195 . 00 2390. 00 1 106654G 42 'x17 ' 3" GRAY 12 .50Z.END PANEL EA 829 . 00 829. 00 1 100103 42X30 FREESTANDING EA 5620 . 00 5620 . 00 f-Olt • THIS PROPOSAL AND PRICING IS VALID FOR 15 DAYS Merchandise 8839 . 00 Miscellaneous . 00 Shipping/Handling 606 . 67 Sales Tax . 00 Total 9, 445 . 67 =11.021101,,„ 513115,�,,7 $r s "f `^'t7 x .. 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Building Solutions Coast to Coast . �. „„ , ,•›-fir 4. �. - s �. w,., ,I- i \ ! k` s tn f e " • fi .,`cam a, w. - -J-"a}., 1 S ;P'® e yF_ 'S6 e ' *J, 4 4 e ill -n`. ? ?s3 � �'i � �v ,, 72D' 365 x(21 rt .,�s,,, a Z.S00.265.3765 • www.coverallt.net /- • 4, ,,,,,..r. ,16z.4,..1,41; _ : ,_,..,../.;. : , , ,,,, ,, , = ,•:,:,4:*,. „0„,,,_ Aetto..,;:v4vmsrlot ,_ zi<,:__,.-_;,...f.-__, - ,,, , __,:_„\ .A.;.,;,".„....- irr ,,,,,,,„,,..!,,,_.":„ ,fr. ,,,, ,.... . ,.. ,.. .--'44,th,_ /1',"7' '-'44 •c2f.„-Air ' ' --..k--,,-;:-----,•- • ' , - --‘ ',.-,,, - --' -�,.r &.t` ,.- y $vY'.c tea?' ..,-;•-.---------,'� S - ,,a`d - A,-� L°�V T _ ,f 1 • _e, ( s„at _ * �' .- � �. - 4 ill:am'`'"- ?.I ix".t t1 4 -J ', ' �i ._ ' F» x�, 13. 'mil y� `"`.+. to c cz s;�, 't+! t 1 -- • .•. �, - -- `Lw� • > 4 �+ a',y t Y' .rb .Ya--S'"'�°-3*M:x ` RYi-. }' _'� 7. .}Ty x x -`aY> - ? +7-. ' ' �• Atiw�'s', Yis�r:, :1dFuwr r., 1...,,: .' ' sa S -.t:J-- 120(3b 5n11 ,a f 1 € SD(20 3rN .E � .7'' 4... -4 ..,„....,,,e, ". .y" "_-" 3 44,, '� �g Jl „' 2- '1 4/ ,% `-"2 : • �r e n • �' f'Ts" y� � �.?�s• . -� . r :,� `T� 1ks} Y ..•.• . e .� � � err Ems` r 110'(33.5m) T- ... .,..ti r: -,110'(33.5m) "" `s` y. 100(30.4m) rlt' _ TITAN° Building Series 40' to 160' wide (12.1m to 48.7m) Building Features 4 Building Profile The Cover-All®TITAN°building offers tremendous strength and durability in a massive For detailed specifications including clear-span space,and is designed to meet the needs of large operations.Engineered outside width, inside width,and bay '''4- for use world-wide and rated for wind and snow loads, TITAN® buildings maintain spacing,contact your local Dealer. rThstructural integrity even under unbalanced conditions. 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Engineer-sealed drawings are pro rata warranties respectively. PVC fabric is available on request. available for all TITAN°models ensuring building integrity is certified and satisfying local codes and permit requirements.Individual custom drawings are also available. ViperSteel®Framework TBS Series 2 - Widths: 40', 50', 60', 70', 80', 90', 100' (12.1m, 15.2m, Our framework is constructed with ViperSteel® and clad with triple-coated 18.2m,21.3m, 24.3m, 27.4m,30.4m) Gatorshield® corrosion barrier. Independent salt spray tests show that Constructed of welded truss arches with parallel 3"(8.8cm)square steel tubes spaced Gatorshield®provides a service life three times longer than conventional 32"(81.2cm)apart and strengthened by 1.66"(4.2cm)diameter structural webbing. galvanized steel.All welds are sandblasted and finished with a state-of-the-art molten zinc anti-corrosion process unique to Cover-All®. 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Your local authorized Cover-All Dealer is part of a world-wide product support network that will provide you with service and support for all your building Main structural support trusses are continuous from the ground seal to the peak and needs-before,during and after your building installation. manufactured so no eave exists (eaves available upon request). There are no exterior purlins and the structure is completely clear-span with no interior supports. P.SI)I00]0 A934-05 COVERALL,TITAN./9PPEERSTEE4 OURAWEAVE AND WINCHLOC ARE TRADEWW ROEM KS OR REGISTERED TRARES OF COVERALL BUILOING SYSTEMS INC/STEEL TUBING SUPPLIED IT ALLIED/SPFOFKATIONS AND INFORMATION ARE SINNER TO CHANGE WITHOUT NOTICE "// ; KI , ,,, . =...,:, am \\ 6 p _ \ �� - �° � ,r. �y� �,,T �. • ' may.- -fir As '+, , \ .1, '-." - Ft .�k ''fir t ry \ 1., B ,� - sCa_ _ •�B-ate" Iw».s�...a..+wd �r'L..' � Rr, .� .----I„ .,•� I a ,1 a , 130(39.64 1 -- 120(36$m ' `a t i 110(333m) ,' ` A K '•. a North America: 1.800.268.3768 • Europe: 0800 3891490 Web: www coverall.net , .'\ $. ViperSteel® r � 4T ,. ` k Steel vs. Aluminum A _ Steel is more widely used than aluminum in construction for ;, S, *. .. load bearing applications for many reasons including cost, Y strength and resistance to denting and warping. In -<_ comparable sizes, steel is 50% stronger in load /r ' carrying applications and deflects one-third the ' , L amount of aluminum. The fatigue life of r ` 1 4 ,., aluminum is 80% that of steel. This means that .t " '- w ' = aluminum, over time and under load t . conditions,will deform and creep faster than g, F, steel. Steel is recycled more than paper, ' ,.• r / plastic and aluminum combined, making it R t; �6_ _ t, the environmentally friendly building F ''ri material choice. Quality Assurance Testing 0 -: �ViperSteerC Cover-All's use of ViperSteel°e ensures that customers receive the best steel framework assembly available. ViperSteele is clad with triple coated Gatorshield'' corrosion barrier. Independent salt-spray tests, conducted by Scientific I '1e ! 1 > Control Laboratories Inc. of Chicago, show Gatorshield° -- ,IIM , I t I _-+,- outperformed competitive products in rust resistance and corrosion three to one.* All welds are sandblasted, then rr ., ,,- ".:=T' finished with a state-of-the-art molten zinc corrosion protection ' 1!! 4 I 'a=.process. This assures that the corrosion resistance of the weld ..-.- , �• zone is fully restored to the service life of the tubes' original, � i ,. galvanized finish. 1— ,_�-('copies of test results can be found in the Cover-All document"Cover-All f �, Component Testino",available from your local Cover-All dealer). I 1 + ' a,.R,.o...n...a„=,.....ae...,,,n.„o. •••, f ALLIEDGATORSHIEIO`. Steel Specifications " •• ' ', . • Cover-All steel tube components (trusses, purlins and ir,,, ', '' " r, ma'x' • fastening tubes) are made of ViperSteel' that is clad with � a • SY`. � Gatorshield" (exterior finish provides a minimum corrosion •j' f`. .,, .!^ f. ,.t 1, y\k . •' resistance of 2000 hours per salt spray test ASTM B 117.00; Molten Zinc Protection Process Precision Welding interior finish is 100%zinc based organic coating). • Steel tubing has minimum structural and mechanical A Partnership of Industry Leaders properties (ASTM A-500) of 55 KSI (tension ultimate) and 50 Allied Tube and Conduit,manufacturer of Cover-All's exclusive KSI(yield). ViperSteel , is a leading producer of galvanized and •All steel flat bar and other steel components have structural commercial quality steel tubing. 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A workshop and it is very nice and bright inside. I set it up Cover-All® building can be relocated - if you move, myself and the instructions were very straightforward. No you can take it with you! other building could be installed as fast as a Cover-All. I am very pleased with my Cover-All building." Make the Most of Your Building Investment Greg Davies Construction of a Cover-All® building is fast and efficient. Choose to install it yourself, with common "I really enjoy the brightness of the Cover-All building workshop tools, or have your local authorized even on cloudy days. This is the first building I could Cover All dealer install it for you - the choice is work in without needing extra lights. I would recommend yours. Either way, be confident you are the owner Cover-All to everyone looking for a bright, affordable of durable, high quality, cost-effective building. building." Dale Hora ---•- Related Information ►View More Customers ► Customize Your Building ► Frequently Asked Questions ► Cover-All®vs. Conventional Buildings Be among the first to know! Get updates about events,special offers and new products at Cover-All. Enter your name and a valid email address below. Read our privacy policy here. (*)Indicates required field. • r/• /n non httn'//www rnvera11 net/ncrcnna1/ gFa N p ! 7 I 1 ! 1 I 7 i T I T T ��II 1 J w7 X — L I 1 1 1 .1 I 1 1 1 1 1 1 1 _ _ C 1 1 1 1 1 1 1 1 1 1 1 1 1 ;.1� , I 1 1 1 1 1 D �1 w U` I- I -1- 1 -1- 7 -I- 1 -I- ? -I- T� T 1 r 1 I 1 r b L 1 _1_ 1 _I_ 1 _I_ 1 _I_ I��I 1 I 1 I 1 I 1 I ' _I 0 ce I ! I 1 1 I 1 I I I Ill I I I I I I 1 I I °. i 7 -I- 7 -j- 1 -I- 11.411��-i- T -I- T - - T -I- r -I- T Ti - o -X - 1 _I_ 1 _I_ 1 _I_ 1 _ 1 I 1 I 1 I 1 1 1 1 ' 1 ' J ogli a \-- 11 1 1 lilt 1 I 11 , I I I 1 1 ! i �+ N ! I I I 7 �� I I I 11 I I ! i I 1 1 7 �1 S a ! C N - ! _ i_ _I_ 1 _I_ 1 I it I I I L ( 1 1 J 7iS ' I I I ir, I ! I I 1 ! 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LBS Budget Pricing-Cover-All Building Customer: City of Scandia Date: 4/21/08 Address 14727 2o9th st.N. Phone Number: 651-433-5762 City State/Zip Scandia,MN.55073 County: washington Prepared By Rob O'Brien Type: LBS On Center: io Main Cover Color: - Fabric: DW End Flap Color: - End Color: - Description W L Quantity Total Price Cover-All Building 42 3o 1,260 6,808.71 End Fabric-Front 1 1,047.84 HSS-Front 1 666.81 End Fabric-Rear 1 1,047.84 HSS-Rear 1 666.81 Horizontals 1 519.59 RU Doors _ DT2 Doors 1 1'236.62 OH Door Jams/Hdrs 1 623.51 S/Door Jams 1 282.31 Ridge Vent Eaves Curtains One End Only Surchage Short Building Surcharge 1 830.66 Freight 789•32 COVER-ALL MATERIAL SUBTOTAL 14,520.02 OH Doors Service Doors 325.00 S/Door Jams _ Roof Vents Gable Vents 390.00 Foundation-Piers 1,755.0o Foundation-Blocks _ Concrete Lumber Package - Hanson Panels _ Misc •9DDITIONAL MATERIALSSUBTOTAI. .., ..:... MATERIALS TOTAL Labor/sf 1b,99o.02 Engineering 2,855.29 CA Drawings _ TOTAL _ - 19845.31. $/PSF_ 15.75 Downpayment 4,961.33 *NOTE THIS BID IS FOR BUDGETARY PRICING PURPOSES ONLY AND DOES NOT CONSTITUTE A CONTRACT PRICE. NOTES 1 Standard exclusions apply 2 Allow 4 to 6 weeks for delivery AUTHORIZED DEALER 3 By Owner:Site Prep&Permits 4 Terms:25%Down,5o%at Delivery,25%at Completion or Material Only Terms: 5 Excludes,Electrical/Mechanical,Equipment,Interior Fixtures,etc. 6o 5005.Marscball Road,Suite 300 WSW.'greystoneconsttuction.eom Phone:952.496.2227 Shakopee,MN 55379 Equal Opportunity Employer/Contractor Fax:952-4454191 Meeting Date: 6/3/2008 Agenda Item: r City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive a report from the city engineer on Novak Avenue drainage issues. Deadline/ Timeline: N/A Background: • In 2007, the city constructed a drainage improvement project at the north end of Novak Avenue, to correct a problem causing runoff to flow across the road and impact property at 21450 Novak, owned by Ronald and Diane Pottratz. • In the May 25 storm, when approximately 2 inches of rain fell in about an hour, the drainage system was overwhelmed. The attached photos show silt and cornstalks that ran onto the road and the Pottratz property from the farm field to the north and east. Also attached are some notes from Mr. & Mrs. Pottratz describing the problem. • The city's engineers have been asked to inspect the area and make some recommendations. Their report should be available at the June 3 Council meeting. • Staff will also make contact with the Carnelian-Marine-St. Croix Watershed District to inquire whether or not they would be able to provide some technical assistance regarding this issue. Recommendation: Staff recommends that the Council receive the report and give direction to staff Attachments/ Photographs Materials provided: • Notes from Ronald and Diane Pottratz • Plan for 2007 Drainage Improvement Contact(s): Prepared by: Anne Hurlburt, Administrator (novak drainage issue) Page 1 of 1 05/30/08 Problem with the run off from the other side of the street FRECE[VE[] Culvert is not plugged we video to show that it is not HAY 200 Culvert was replace with a larger one last year CITY OF SCANDlA Run off is just too much for that ditch to handle With the rain on Sunday the water ran off the field, flooded the ditch and overflowed,than came across the road into our yard bring along lots of slit and debris. Our yard has debris in it Our drainage system is not working properly now Culvert is now plugged on our side of the road On the East side of the road just before the pond the ditch needs to be dug down, if the land owners need that to be a driveway than they need to put in a culvert. It was overflowing onto the road. The culvert that goes under the road is plugged also—the run off is slower on our side of the road. Due to years of run off and debris. When we purchased our land and start the building process we were told how big of a culvert was needed and how deep the ditch had to be,which we paid to have it done correctly. Now a few years later those same rules do not apply—why? Noted that the turn around slops so that the run off goes across the road Noted that the Yellow house's driveway slops so that the run off goes across the road If you notice our driveway and the other two up the street are slopped so that the run off does not go onto the road. The road is not in the correct position—it needs to go to the East. r m K c,v�Ll l Ll } b i u GZ PGA 2_ J--( . A-). I I II ry a 1 81 9 ea TAYLOR I 25 QUIGLEY l 3 8 i a F e. ";w " " �WM. rr PRIVATE i i 1 i ® �` �A1M� ]T' i• .w.a,..,,t E !'ELi 11111 Wilt I . w e,.e.woeee..w..e..w. a,..�N„a n» • f '.I S 1i4ZW ittb Till PJ.AN °"°e...�."•..:'°""' PUN I ,1 r g pk1 ' / EXCAVATE AND OPEN UP AREA G F aa.Ws re..ew°ib„ '1 UPSTREAM OF PIPE. ✓°--1 ��'.,::" '.:,N. *nob oi"a"w a wM i 1 APPROX.10'VAOE v 30'LONG S - �M SHAPE TO DRAIN.• vonelin, I I PLACE 5 CYY RIPRAP AROUND FES. 5 5 J x ii! . ^."7. ..A Me en .04. — y AoW PROTECT EXISTING TREE !;8 e a .,�• PROTECT E%ISTNC -� -- wt..e b^'r w+M..n.+. BITUMINOUS ROAD 1 `� 1M w«:�:"" laSill . 51. OW—. __ x£ I ligi :3.3 �"«wp eecMae4- 'ian„wi.�"� gam' III iM t Ell 1 e 0 2 1 2' e `__ a o.ow.5— / FL OW EXISTING 21•OAP TO REMAIN IN G / / PLACE. _-I ..e N.M..II. , SECTION ee" e SHAPE AREA TO DRAIN TOE NEW C 3 a"S E "" '° MOM "" ""l°". ^""'. PQTTRATZ STORM SEWER CATCHBASIN STRUCTURE. LL g AUSTAD NO SCALE SALVAGE EXISTING RIPRAP,REMOVE METAL APRON. STORM SEWER JUNCTION MANHOLE INSTALL 55'-21'RCP,INCL FES CONSTRUCT♦'DIAMETER MANHOLE PATH INLET o NO SCALE AND 15 C.Y.CL.3 RIP RAP. ! ' CASTING OVER EXISTING CLAP. TIE LAST 3JOINTS ----.IZ ;,1■ I7`�—SEPTIC DRAINFlELD AREA .g CONSTRUCT 20'AIDE PAVED g1� ---- TURNAROUND 1M LDTH 20'RS.RADII. "T• ) • % / I 1'GRAVEL SHOULDERS. .„„„*„.1.,,,,, .",.. • •� ����• 'Ti Q 1 / I = �• • + 'Ti��� �.� I CAUTION PROTECT EXISTING POWER POLE ...e°a>Cub t.iTl olEteeit T•2:•�t.� B T. �, 3 AND WY WIRE. .........2 a:,'°„ i•'`1•�•� t♦2t::�i: i !1 Y ' ' NOTES' .•ELM � 1. CONTRACTOR SHALL NOTIFY ALL UTILITY bed U. a e•P-e.+,.N,sew eenu"...e. �.s.�—� b,l✓ • Q 1.. J.',' ! COMPANIES PRIOR TO EXCAVATION BY CALLING s."with 7 be*el A.y_.t. 2r To T.-e• __� .odr.J °D 1 I I 1 GOPHER STATE ONE CALL. y.,y,el.) 2. MAINTAIN TRAFFIC AT ALL TIMES. < !n n so RI C b 01.rho yy, �""^` �� Aw l 1 �N ^ i I J. ALL EXCAVATED MATERIAL TO BE HAULED OFF F 2.600 SITE r x e - - - ..... I I ,"}' ,:"j I I 1. RESTORE WITH CATEGORY 3 EROSION CONTROL o BLANKET,AND SEED MIX 250. in W 0 • !�e, FL 1 5. SALVAGE EXISTING TOPSOIL AND RESPREAD. W z .. 6. SALVAGE AND REINSTALL EXISTING SIGNS AND Z C) Z Fb 'o"'"'16"°e`"w"'�`"',�'0'� �••.a�'•�� '•••• CULVERT MARKERS,INCIDENTAL. Z a g nIa ew.D m f `" Is leo el, tee•.: SECTION A-A °W. _ Z w LI . w w wM. norm aW.e eca Wm MOM.1.0. #����A I������������� LO O 0 *urnµ,,1 e•M CO 00 Sr Y015 6 lu0e rlwu,MOW eiAW Ni Q Z I .1..µ"..wean..o��"," OUAL • nl 1.. 1 � - 0-1 SEGIlDN °.e.,.,,e.,.. SECTION B-B =.■ Q N V o > STORM SEWER CATCHBASIN MANHOLE RIP RAP AT OUTLETS 3'LV-3 WEARING COURSE(LVWE35O3OB)- - N � N z NO SCALE NO SCALE i i B•CLASS 5 AGGREGATE BASE 0 GRANULAR BORROW,MnDOT 3119.281 :0 (DEPTH VARIES) 0 20 40 TURN AROUND SECTION S`°I''n Net CO 1 NO SCALE C5.02 • • NS 4‘ 1-..; • - -k, -k - : • . -• ' . • . ' • - ' • - • .• • 1896.jpg 1898.jpg _ - - . . :Ft I, • .% A), - .-• A' '' - "Le - ' • - - - • ", - , - 41 - . • '1:-` - 1899.jpg 1902.jpg . . 6 1- 4 ;,A - , • :• - • • 1903.jpg 1904.j pg , .e+ r- ,= � .. . �•< -± ee .40 1905.jpg 1906.jpg • � ry 1907.jp9 1909.jpg - 1910.jpg cLb. Memorandum 43°Bonestroo To: Ms.Anne Hurlburt 2335 Highway 36 W City of Scandia Project: Novak Avenue North Date: June 2,2008 St.Paul,MN 55113 From: Paul Hornby Client: City of Scandia,Minnesota Tel 651-636-4600 Fax 651-636-1311 Re: Drainage review north of TH 97 File No: 568-08000-0 www.bonestroo.com On Sunday, May 25, 2008,the City experienced a precipitation event with locally heavy rainfall amounts. Bonestroo received a resident drainage concern (Mr.and Mrs. Pottratz)at 21450 Novak Avenue on Tuesday, May 27, 2008, located approximately 800 feet north of TH 97. The drainage concern identified drainage runoff from the farm field at the north end of Novak Avenue over-topping the roadway surface from east to west and creating a pond on Mr. and Mrs. Pottratz's property. Mrs. Pottratz stated the runoff contained silt and corn stalks leaving debris on their property when the water receded. The property owner identified that this situation has occurred over the past few years. The property owner contacted the Mayor who took photographs of the area after the rain event and forwarded the pictures to City staff. Bonestroo was asked to perform a review of the drainage concern by City staff on May 27, 2008. Bonestroo performed a site review and took additional photographs on May 28, 2008. Mark Hanson of Bonestroo met with the Mr. Pottratz on May 29, 2008,to discuss the event and concerns. Novak Avenue is constructed in the west 33 feet of the rights of way. Novak Avenue was shaped and paved in 2004 and a turn-around constructed at the north end on the east side of the rights of way in 2007. A house was also constructed in 2004 at the north end and east of Novak Avenue. There are oversized culverts,from those typically installed,crossing the house driveway and the turn-around to convey drainage in the ditch along the east side of the roadway. The size of the culverts is 21 inches in diameter. We have talked to residents and City staff and estimate that the City received approximately 2 inches of rainfall within a one hour period. This rainfall event most closely corresponds to a ten to fifteen year design frequency storm runoff event. We reviewed the photographs provided by the City and we can identify that storm water crossed the private drive north of the City right of way for Novak Avenue. The source of storm water runoff was the farm field north and East of Novak Avenue as well as surrounding properties. Mr.and Mrs. Pottratz indicated the culvert was not plugged and have an event video(we are assuming this culvert reference is to the north culvert, east of Novak Avenue that crosses the residential driveway). The photographs indicate water was flowing through the culvert,evidenced by the sediment in the pipe, distribution of corn stalks,and the direction the grass was lying down after the event. It is also --evident that the storm runoff exceeded the capacity of the culvert, ditch,or both during this event. It is also evident the storm water flowed to the west side of Novak Avenue. The photographs show that the Pottratz's driveway culvert capacity was also exceeded either due to the amount of flow and/or obstructed with debris. Mr. and Mrs. Pottratz's property does contain debris consisting of sediment and corn stalks north and south of their driveway, indicating the storm water flowed west along their driveway,over-topping the driveway to the south and then southeast to a low point on their property. When driveway culverts are installed they do impose a restriction of flow when compared to the ditch capacity. In rural applications a 15-inch to 18-inch driveway culvert is common. The existing culverts are 21-inches in diameter crossing the driveway and turnaround. Potential solutions to reduce impacts could involve: • Re-shaping the ditches north of the 21-inch culverts in combination with some rock check dams or other methods to slow the transmission of water downstream from the farm field. • Improve the overland drainage and/or upsizing the 21-inch culverts in the easterly right of way of Novak Avenue to contain the storm water in the easterly 33 feet of right of way. This improvement would be dependent on the ability to work within a portion of the farm fields. We suggest working with the farm owners north of the public rights of way,the Watershed District, and the Soil and Water Conservation District to look at potential solutions and funding to reasonably resolve this issue. Once this drainage review is completed,we would report back to the City Staff and City Council to discuss the resulting alternatives. Please do not hesitate to contact me, at 651/967-4625, with any questions or comments you may have regarding this drainage issue. Page2of2 Meeting Date: 06/03/2008 Agenda Item: `j_ c) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve two utility permits for Connexus Energy: 1) cable replacement to serve customer at13500 105th Street N. 2) underground electrical line to serve Old Marine Estates development (Lakamaga Trail) Deadline/ Timeline: N/A Background: • Ordinance#39, as amended by ordinance#42, requires utility companies to secure a permit from the City prior to installation of utilities in public rights-of-way. • The City Engineer has reviewed the applications and recommended approval. • Permit fees have been paid. Recommendation: Staff recommends that the Council approve the permits, with the condition that Connexus complies with the engineer's recommendations. Attachments/ • Permit applications Materials provided: Contact(s): Debbie Tyler, Connexus Energy 763 323- 2619 Tom Peterson, Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator (utility permits Connexus) Page 1 of 1 05/29/08 UTILITY PERMIT �UG 0 g J�7 APPLICATION 1 CITY OF SCANDIA y\' vtR `)(-4 14727 209th Street North, PO Box 128, Scandia, MN 55073 651/433-2274 Facsimile Machine 651/433-51 12 Application is hereby made for permission to place,construct and thereafter maintain the following: FEE: $50.00 Project Address(if known) f t Iti >�.11.c�tr1 v� C5{z•lz�� Legal Description(attach if necessary) Property ID Number Type of Utility-General Description C tit S-C(.l ( \ L c Ck i S I 'Kt +v Contractor Name Address City State Zip Phone 13Unill,exu GP1t. ii(r0i 1?0 S iv Ivly 11tt ,;.0 Lkl 1lA_7 Describe work and Submit Two(2) Copies of all Plans: Lz eft 5 h i ij U& e Lee_ (A( S I viz (J- 'r ('L 4 t-tom fr hL: )I I trt517 t + rte.-* D" � 1 _i 1 um, I(1 >_i: I 04,,L) tcF ti(, Stun dale: 1),1101 ),1O Completion date: l I 1 I hereby certify that I have read and will comply with all of requirements of the Scandia Development('ode that apply to the activity for which 1 am seeking permit approval. The granting of this permit in no way permits acts which may be pmhibited by oilier governmental agencies. Otf) 5- Rt 0 Signature of Applicant Date [� FOR OFFICE USE ONLY FCC Paid: ) 'S-7-Cfz -r-vr..! S 'JN) 7 `7 s 0 MAY 7 2008 "D's--r-"P CITY OF SCANDIA Approved Date. LAKE • o1, 685t3 /2365t2� /a�� � JIAG6�IYIAA �218511 tib - an ;PL .: P� 233235 01ti ~/�' ,tin 21851 4"/ 9,,Q6°vseez .O - 4Pi / ,k-/ 3228 jo l �2t7 `O�o-? 5PL#2 / A 1 S�'L�t toPLNit71i'33b R PLN2B4� .-.. , � 796413 ^ r 1 PLN2090 �� 0 PLNBeees 99 ,'S R - PLN2089 6A C14C 5A-CwC 41 rznzn `t PLC 1 \ \ 1 , E fir!\ \ �� 11 980 / t � EXHIBIT "A" P1N2092 t, , 9198 1 ELECTRICAL LEGEND %*'12 --- — --�+— Primary Cable ~ ---- Secondary Cable • , \ " 2 �` AiPadmounl Transformer C✓ • Lot Feed Point ONete -," )- Proposed Light PERMIT APPLICATION: SCANDIA * INSTALL UNDERGROUND PRIMARY WIRE V A TO FEED NEW DEVELOPMENT * INSTALL ALONG DRIVEWAY IN EASEMENT * CONNEXUS W/0408-3671 0:198wo\map34.wo 5/19/2008 8:01:42 AM UTILITY PERMIT w044 PS APPLICATION IJI i�iitt� r I,� , CITY OF SCAN'I)lA 14727 209th Street North, PO Box 128. Scandia, MN 55073 �i. ,, (t I_ ..� 651/433-2274 Facsimile Machine 651/433-51 12 f Application is hereby made for permission to place, construct and thereafter maintain the following: FEE: $50.00 Project Address t it known) Leeal Description(attach if necessary,l Property It)Number Type of t'tility General Description C' c_�YaL -- \s;tf3{' I� 1 ( 14�'lt -�J�i(' I;'t plc;�et 'i lontractot Name Address City. State Zip Phone C01.v t Mii Yty I14 U 1�(611S0-) Rid Nu I � ktras MIU 1) � 3 7 3. 3)3 :l.041 Describe Work and Submit Tt o(2) Copies of all Plans: it /,C t 1V L' X t' h " V ; v'� r'X({, 1(19 C't( e *- 131:31.v- 0t �zt S - l Start date- ('ompletion date: I hereby certify that I have read and++'ill comply with all of requirements of the Scandia Development Code that appi+ to the act it,ity fa which I am seeking permit approval. The granting of this permit in no way pet mils acts which may he prohibited by other governmental agencies S ` • Slgnatut e of Applicant Date FOR OFFICE USE ONLY E PAID A I -.- ec Paid" i '�]t- r:—.i:� 5 3 e C.t V ` f Ii i 24 C; l:F CITY OF SCANDIA 1Ictl i Date �. -� _�-�7/ f'i)gc 1 01 I . KD 1.1k) 15 , JED A r,, 25 • \ \ 1 \ • \\. \ -\, — '1 --:� L ?� N J E � o , 15 ---�'` PRIMARY CABLE REPLACEMENT ` . Address 13500 205th St. N '/' ,/- \ Map QS3422NE �, . / �' K Replace from switch K to transformer Kb Approximate trench footage 835 feet Cable size and type #2 primary single phase 845 feet Contact all customers involved before starting work. Estimated Material Needed WO# 08-74504-R Date 5/6/08 ` - 8136 (#2 eii'(m) Requested by hick Watson 763-286-2508 hit! 845 feet 9911 t#2 primary cable rAny question contact hick or Bruce Rosine at 763-286- 1264 Meeting Date: 6/3/2008 Agenda Item: 5 ce) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651)433-2274 Action Requested: Approve two utility permits for Frontier Communications: 1. place buried telephone service wire at 19877 Maxwill Ave. 2. place buried telephone service wire at 21450 to 21525 Pomroy Ave. Deadline/ Timeline: N/A Background: • Ordinance#39, as amended by ordinance#42, requires utility companies to secure a permit from the City prior to installation of utilities in public rights-of-way. • The City Engineer has reviewed the applications and has recommended approval. • Permit fees have been paid. Recommendation: Staff recommends that the Council approve the permits with the condition that Frontier complies with the engineer's recommendations. Attachments/ • Permit applications Materials provided: Contact(s): Frontier Communications 651 257-3151 Tom Peterson, Bonestroo 651 604-4868 Prepared by: Anne Hurlburt, Administrator • (utility permits frontier) Page 1 of 1 05/29/08 UTILITY PERMIT 2 r cr 2 7 APPLICATION / co.)7 ,rii 4 x..„'t.t ,)„ CITY OF SCANDIA 14727 209th Street North,PO Box 128,Scandia,MN 55073 651/433-2274 Facsimile Machine 651/433-5112 Application is hereby made for permission to place,construct and thereafter maintain the following: FEE: S50.00 Project Address(if known) l J 7 7 A.,/f\ W l l L ,9 v Legal Description(attach if necessary) Property ID Number Type of Utility-General Description iL/.tt.[ 6.44,f ) 7Et it Hew,: 5c-!✓, tc c-v'i, Contractor Name Address City State Zip Phone 2,h' 3-'Z- f Z' ,,Vi4hy5 4t,.,y0, to.J7L9,7,.r4 L')9t 4/4it,y.i7 cl,unJ/7-,it/cif p,,.,/ S5795 Describe Work and Submit Two(2) Copies of all Plans: Start date: Completion date: 5 4e' "'tf I hereby eenify that I have read and will comply with all of requirements of the Scandin Development Code that apply to the activity for which I am seek ing permit approval. The granting of this permit in no way permits acts which may be prohibited by other governmental agencies. 7/.C.✓7,s',t /0 .fdc L.jt.c7-/ 1..., c//,34t,' c,:-r _,, )Sc,j ?n-,, c l , •, y•u,)' !';»' L:Ji z57 -315/ F.-i-A L-s)•z57 - 3 ;77 Signature of Applicant Date I FOR OFFICE USE ONLY PA(f t,,,,p�- +ems <jF r��1 rz G,)SG.� Fee Paid: e MAY 2 8 ?oo �— r� i?�s%�v >a�r rc►� t.� —1 t7 5 aCITY OF SCANDIA Approved by '' —— Date: /'Z i/C) 6 on Q T — '% �, i. 1, y. ,1 �,iLl¢{•yg�:T / •/•r4 l j.r� xx 1.4 ''. SL 240IY• 7TC7 '"'' N. 24OIn ST. _�� i e t/ t s„ i . f-g , .:_, ,---,4H, ‘, 2351h N. 4 6a. ;• $t0 i, ,4 4 • 3 2 1 e 16 TN �( + 4 L. 3 W 2 © 6 '1"'�`� �'I1�r El,"s1+7 a rL.n , 1%.. 7" '-j \ L' o t + , 7• _ ' YS7{zn 7Q1 25OIA Si V N_ l- 'I o 230th St. N. Niels: k - Fh g vq i c.- , t,•- 1.,, 2281A N. z 7,r,• P u 'CI 12 7 g = IO GOOF! I I 1 r.., ye + L. //��, _W n�I l !aJ,r � t. JwT ,® 1,8 z NI I ,k"t, 2201A ST. M.j ) j'�5�fir �YYII18 SCAN DIA' �,'�I 1, r I(, 1 . 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Township 3 2 Type permit: RR CTY CNTY ST (TNSP Range 20 Out of service Yes I ge Section , ,p 0 Repair 0 New Service Tier Circle one (TempD I DOR Quarter Section Existing drop size ,a A.,,_ Construction Type (circle) Aerial Buried UG Other Defective Section From Pole/Ped # To Pole/Ped # Total Footage Feet Cable Fill % Defective cable contains: Yes No Yes No Repeats Water Misspliced Pairs HSI Tape Spots T-CXR Temp wire HDSL Defective Cable Test Report Cable Pair: Tip Footage: Ring Footage: Tip/Ground: Ring/Ground: Short(OHMS): Comments/Description of problem/Special instructions for drop crew/Drawing: lZ / fie, ? 2 t I n f` j, J :::-:,, `---, 1 I #i r . i\ 0J kl ti5 / ,,-- 5 LA 7 r���� h r C tt Manager/Supervisor (Date J UTILITY PERMIT APPLICATION ` z 2 I.5?j CITY OF SCANDIA 14727 209th Street North, PO Box 128, Scandia, MN 55073 651/433-2274 Facsimile Machine 651/433-5112 Application is hereby made for permission to place, construct and thereafter maintain the following: FEE: S50.00 Project Address(if-known) 2 i Lf 5 tl f 041,1G i Tc; 2c Legal Description(attach if necessary) Property ID Number Type of Utility-General Description OL re 4,, :-,[a �L`�LC>'�r.✓Lr S[:1ft�ic Lti)r.Ct Contractor Name Address City State Zip Phone ,4/ ,C•rYi c�,sao.J yf2Ain/ JS7 Lid. ,d .__ >"ty S Gf',�L',eat u.,y,�_+h�.✓t Z `➢72 er,+.,.terr iy 7S Describe Work and Submit Two(2) Copies of all Plans: Start date: Completion date: I hereby certify that I have read and will comply with all of requirements of the Scandia Development Codc that apply to the activity for which I am seeking permit approval. 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I No Nearest Cross Road: S titw�;p Lead/Pole or Ped - .;// County Li/4AX r 4,r -A , Circle if required (Permit I R.O.W. Township -? Typepermit: RR CTY.N IVST L/ (TNSpr Range c) 0 (-1) Out of service Yes 1 No Section Tier / ? El Repair ,I New Service Circle one (feral ' I DOR Quarter Section Existing drop size Construction Type (circle) Aerial �uried UG Other Defective Section ��____ From Pole/Ped # To Pole/Ped # Total Footage Feet Cable Fill cyo Defective cable contains: Yes No Yes No Repeats Water Misspliced Pairs HSI Tape Spots T-CXR Temp wire HDSL Defective Cable Test Report Cable Pair: Tip Footage: Ring Footage: Tip/Ground: Ring/Ground: Short(OHMS): Comments/Desription of problem/Special instruptions for drop crew/Drawing: r IA) e - ' , '`� f . ,__'A37-/ , / 5/ i>��3G' )E ;0 ' q ci- v _____,--1 c\______ ______--7. 14— - I '' ' ;y�_' � )wftrs :i:� c� 1. =tar \ ._.�7:y 13-02 i >4 anager/S�.upervisor -'-+ 'Date 1 --- I Meeting Date: 6/3/08 Agenda Item: ) 7 Planning Commission/City Council 6 � 2, Agenda Report City of Scandia 14727 209th St. North, P.O. Box 128 Scandia, MN 55073 (651)433-2274 Action Requested: Hold a public hearing on the application of Wind Generator for a Conditional Use Permit (CUP) to allow for an 80 foot high tower and a turbine that will keep the structure under 100 feet high (File 2008009). Deadline/ Timeline: 60-day review period expires July15, 2008 Background: The planner will present the attached report and recommendations at the meeting on June 3, 2008. Recommendation: The planner has recommended approval of the CUP with conditions, which have been incorporated into a draft resolution for use by the Planning Commission and City Council. Attachments/ • Draft Resolution 06-03-08-01 Materials provided: • TKDA Memorandum dated May 19, 2008 • Location Map • Pictures Contact(s): Dan Lee, 651-433-4309 Prepared by: Steve Thorp, Code Official (Dan Lee cup) Page 1 of 1 05/28/08 CITY OF SCANDIA, MINNESOTA RESOLUTION NO. 06-•03-01-01 19703 OLINDA TRAIL NORTH CONDITIONAL USE PERMIT FOR A WIND ENERGY CONVERSION SYSTEM WHEREAS, Dan and Renee Lee have made application for a Conditional Use Permit for a Wind Energy Conversion System, located at 19703 Olinda Trail North; and WHEREAS, the property is legally described as follows: That part of the Government Lot 8 (Section 27, Township 32 North, Range 20 West) Washington County, MN lying north of the south 660 feet thereof subject to CSAH Number 3 along the west line, subject to easement. EXCEPT: That part of Government Lot 8 (Section 27, Township 32 North, Range 20 West)being west 5 rods of the south 3 rods of the north 28 rods. The parcel contains approximately 15 acres. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does approve the request of Dan and Renee Lee for a Conditional Use Permit for a Wind Energy Conversion System. FURTHER BE IT RESOLVED, that the following conditions of approval shall be met: 1. The wind energy conversion system must be built in substantial conformance with the application materials received by the City on April 30, 2008. 2. The wind energy conversion system must conform to the Scandia Development Code, Chapter 2, Section 10.35.5. It must have manual and automatic braking devices. Rotors must not exceed 26 feet in diameter with a clearance of at least 30 feet over any tree or structure. No lights, flashers, reflectors, or other illuminated devices are allowed on the system. The allowed color of the structure is either gray or off-white. 3. The fence enclosing the system to prevent unauthorized climbing must be at least 6 feet in height. Resolution No.: 06-03-08-01 Page 2 of 2 4. All fees must be paid. Adopted by the Scandia City Council this 3rd day of June, 2008. Dennis D. Seefeldt, Mayor ATTEST: Administrator/Clerk TKDA 444 Cedar Street,Suite 1500 Saint Paul,MN 55101-2140 ENGINEERS•ARCHITECTS•PLANNERS (651)292-4400 (651)292-0083 Fax www.tkda.com MEMORANDUM To: City Council Reference: Wind Energy Conversion System Planning Commission City of Scandia, Minnesota Anne Hurlburt, Administrator Scandia File Number 2008009 Copies To: Dan and Renee Lee Proj. No.: 14059.003 From: Berry Farrington, AICP Routing: Sherri Buss Date: May 19, 2008 SUBJECT: Conditional Use Permit Request for a Wind Energy Conversion System MEETING DATE: June 3, 2008 LOCATION: 19703 Olinda Trail North Scandia, Minnesota APPLICANT: Dan and Renee Lee ZONING: Semi-Rural Residential (SR), Shoreland Management District 60-DAY PERIOD ENDS: July 15, 2008 ITEMS REVIEWED: Application Aerial photo Photos and description of proposed wind energy conversion system BRIEF DESCRIPTION OF THE REQUEST: The Applicants request a Conditional Use Permit to allow construction of a wind energy conversion system at 19703 Olinda Trail North. The subject property is in the Semi-Rural Residential District and within the Shoreland Management District for Hay Lake. The Scandia Zoning Regulations, Section 10.35.5, allow for Wind Energy Conversion Systems (WECS) with a Conditional Use Permit. EVALUATION OF THE REQUEST: Parcel Size The Ordinance requires a minimum parcel size of 10 acres for wind energy conversion systems. The subject property is approximately 16 acres. The proposed system meets the parcel size standard. An Employee Owned Company Promoting Affirmative Action and Equal Opportunity Wind Energy Conversion System Page 2 May 19, 2008 City of Scandia Location The Ordinance states that the system must be located so as to have the least impact on adjoining parcels. The proposed location is the sideyard, even with the house in terms of its distance from the lake shore. It is located closer to the Applicants' home than to the neighboring homes. The Planner finds the proposed location to have the least possible impact on adjoining parcels. Height The proposed tower is 80 feet in height. The Scandia Development Code exempts wind energy conversion systems from the building height standard of 35 feet. Section 10.35.5 sets a maximum height of 100 feet for wind energy conversion systems, and so the proposed 80 foot tower conforms to the height standard. Setbacks A minimum setback is required from any property line at a distance equal to the height of the system. The proposed location is approximately 100 feet from the nearest property line, and is not located within any yard, shoreland, or right-of-way setbacks. The proposed structure conforms to the setback standards. System features The Ordinance requires the system to have both manual and automatic braking devices. Rotors must not exceed 26 feet in diameter with a clearance of at least 30 feet over any tree or structure. No lights, flashers, reflectors, or other illuminated devices are allowed on the system. The allowed color of the structure is either gray or off-white. The Applicant has indicated that the proposed system meets these design standards, and the Planner recommends that they be included in the conditions of the permit. Fence The Applicant proposes a fence to prevent unauthorized climbing. The Ordinance requires that the fence be at least 6 feet in height. ACTION REQUESTED: The Planning Commission can recommend: 1. Approval 2. Approval with conditions 3. Denial with findings 4. Table the request PLANNING STAFF RECOMMENDATIONS: The Planner recommends approval of the Conditional Use Permit to allow a wind energy conversion system at 19703 Olinda Trail North, with the following conditions: 1. The wind energy conversion system must be built in substantial conformance with the application materials received by the City on April 30, 2008. Wind Energy Conversion System Page 3 May 19, 2008 City of Scandia 2. The wind energy conversion system must conform to the Scandia Development Code, Chapter 2, Section 10.35.5. It must have manual and automatic braking devices. Rotors must not exceed 26 feet in diameter with a clearance of at least 30 feet over any tree or structure. No lights, flashers, reflectors, or other illuminated devices are allowed on the system. The allowed color of the structure is either gray or off-white. 3. The fence enclosing the system to prevent unauthorized climbing must be at least 6 feet in height. 4. All fees must be paid. r _.___ _ __.._ PIO -ER COON 'YESTAT• Y.L.WIAAJJ rncnahrvt v�uv +• • • b R21W R2OW R19W 1 4 3 r_. 1y q 2 I YOU ARE HERE ._.....,...,... • • T32N 1 T32N a p t- ' Parcel Search Area .__... `'' .__. __........ '- T31 N .T31 N ....�.....: ..m.. _. . t1 • NAY LAKE .1. T3ON �"I T3ON T29N f-.—.- T29N • c.. 4-_-.y r • .l4II" " T28N ' 'v4 T28N ,9° . SAND LAKE OVER! r a r T27N 1 T27N 8 ' R22W R21 W R2OW , MIN 111A` a Vicinity Map ` HAY LAKE\ • ,`�`Te . 4 • Tr . ® • mow . 2NE, I \ -,..\ , , , . , ,, 111111011 I • riiiiiPPPI • • • -, HAY LAKE 2 • illiii • 0 500 1000 Scale in Feet ilt. ' ' Lomo u m This drawing Is e result of a ` • �� ' �,�,�4 and reproduction hof land records as they n 0 appear in various Washington County offices. 1 a,�' The drawing should be used for reference wm urn ,! T purposes only. Washington County Is not • . • • responsible for any inaccuracies. I r ` Source:Washington County Surveyors Office. • Phone(651)430-6875 • - - . „ ... Parcel data based on AS400 information current through:March 31,2008 Location Map ap Map printed: May 13,2008 RECEIVED Daniel and Renee Lee APR 2 2 2008 19703 Olinda Tr. N Marine St. Croix, Mn 55047 CITY OF SCANDIA We will be installing an 80 ft. Rohn tower and wind conversion unit on the property. The tower will be 100 feet set back according to the compliance ordinance and in compliance with all other requirements in the Scandia.city ordinances. Included with our compliance request is a site map and drawings of the proposed footings of the tower. I have also included a magazine article with the identical installation done by the Otto's on Big Marine Lake. This will not start till summer of 2008 due to the current frost depth. Daniel R. Lee 4 � i tililikt • U' .y iv - ' -� °n to ,-r i j" -�,'' =;'e i� " qn: tf"t. ,.....--Aos. 111.--"""AY--,--4r—-- — ‘414,N' dfrWA- .., , , i , .:, ___,„...- _-7-..--.t.....-------- ---4,..•....,wctriellirivillrfr7 , s �� jA . 3 a' " m t.� ,$,.x"`o�, `. p 53+s .r's t ...•; ma's• - y;'S ' +X.i' n , �CS ;,y�,.„....,,,,,,, yy , e�/ .`: f Jam_ J, 3 4 s{ ' 3 'i X a Ff 1 a,V�,,,f +"F tltl.;-`F }.! Ii ,Y34'f `'4,s.'y1 -;1 le- •} 2�MS* 'T "4.Y $lYi}il 4 .S-2 'M-- a'i1- .'at' ``4,'S- sue.z Y r, .. x= _. S } s e. Y =i -y , fi �£ : }d k, y1,c-At. 3-k`� ; , r c - h € -k` 'r' r +"�,'"t d n ,ri ?� t,a �,.. a v QThO MR i -IDLP r� `' Systems 411611 ._, F- $ °• , - .•� _ .. v .ter. �. x N. ?» : x ,.a - # a, ffi ` - ... T a 4x 4-- Top Left: Tower base showing base junction box and e required signage Bottom Left: Some massive footings-6 yards of concrete piers reinforced with 1"rebar each tied into a .' 2'x 5'x 5'pad buried at eight feet.The angle iron bases are held in place by this wood template while the the tower difficult to climb. Five, the tower will be posted with a sign stating: "Danger: High Voltage!", concrete sets. which will be a far stronger deterrent to most people Above: One of the three tower footings up close. than a fence. Deterrence is what we are discussing engineered for the Jacobs wind generator. It is also here. Six, a locked fence, aside from being a designed to withstand direct 100 mph winds. The maintenance and aesthetic nuisance, is in itself a footings are also designed by Rohn and must be made safety hazard during an emergency. What happens to their spec. The whole works is to be inspected by the when the brake should be pulled on the generator but building inspector. This is typical procedure for all can't because the gate is locked and nobody is home? manufactured towers. Or the key can't be found? Seven, the utility may want access to the base of the tower to manually shut down High winds the system in a power outage, in addition to using the Operation for our"Jake" peaks and remains constant in safety disconnect. And, eight, grass is preferred to a wind speeds over 25-27 mph. At wind speeds higher fence in the event that a worker (or trespasser) should than 40 mph, each rotor blade automatically begins to fall from the tower. twist on its axis, feathering itself out of the wind and so reducing speed, power, and torque. As wind speed Other issues of safety include proper tower and footing climbs even higher, up around seventy-five miles per design. Our tower is manufactured by Rohn, one of the hour, the manual recommends shutting the system largest tower makers in the country. It is specifically down using the manual brake. Wind generators of this Home Power#47 • June/July 1995 9 . „ . . . . ._.... . .. • , , „ , . , , • • - • • . • • „ , I • . : , • : . . •' • •. , „ . .. - . ,_ , - i . .: • ., •; . . . • • . ' ,•- ' , • i ; , „ , I • . . , • ,. .i'l • . I , „ . ' • 1 ,. „ • • , --- -'• - ' '- . . , „ • . 1 „ , „ ! i , „ . • „ • . • ' ... ._ „_ i._ i ,_ • , , . : . . • • , . • . • - •. - .-,- ,_ _.I I . ' • I , . • „ „ ' . . t____ ___ ,..___ ___,_ .. _I.; __,t, ; ; .J__ t • • ; 1- --t • - i • • . , . 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HWY PARCEL 7 % 9 . r . 71 '+?, / EA6EMLN1 DOC; r' a `•'p v k / r, Pv k # fit. fi'. 1 2 41,id* N RECEIVED SECTION-TOWNSH P-pANCE INDEX MACOUNTY Y I P THIS DRAWING IS THE RESULT OF A COMPILATION AND REPRODUCTION OF m SECTION VICINITY MAP _ {` LAND RECORDS AS THEY APPEAR IN VARIOUS WASHINGTON COUNTY OFFICES. i ---,County LEGEND ■©l _ WASHINGTON COUNTY IS NOT RESPONSIBLE FOR ANY INACCURACIES. il 2103220 2203220 2303220 ■.' --- PROPERTY IDENTIFICATION NUMBER FOIox ICEocooEl PROPERTY LINES AS SHOWN ARE FOR REFERENCE PURPOSES AND MAY NOT DEPARTMENT OF TRANSPORTATION AND PHYSICAL DEVELOPMENT DNR PROTECTED WATERS — sE01°" 1OF155� N110E 01"1°' g"�" APR 3 0 2008 NOMBEN ° " ° REPRESENT ACTUAL LOCATIONS SURVEY AND LAND MANAGEMENT DIVISION DNR PROTECTED WETLAND �� *=LOCATION OF 4a HI •r as flit 1494962nd Street North,P.O.Box 6 — • — DNR PROTECTED WATERCOURSE NORTH I2B03220I2703220I2603220I .a THIS MAP — + + — 1 MAP LAST UPDATED: September 30,2006 B SbMvebr,Minnesota 550BP-0006 MUNICIPAL BOUNDARY L-. I (0001) E (651)430-6875 PARK BOUNDARY - 1 1- - ■E1/ —SfMIF t NO ADDITIONAL CHANGES HAVE BEEN REPORTED TO DATE surveyor�ao.N�hrgton.mn.us SCALE: 1 inch=110 feet 3303220 3403220 3503220 INF I I I s ypp w, irgron.mn.us CITY O r S C A N D I A J DATE OF CONTOURS: April,2000 DATE OF PHOTOGRAPHY: April,2005 a << ' n `fie