The URL can be used to link to this page

7.b)2) Staff Report-Vinterfest 2014 Promotional Material � �1 . 6� �.� �� , , , �.� �,- .� . � .�. :�. � . SCANDIA Staff Report Date of Meeting: December 17, 2013 To: City Council From: Judi Negus, Office Assistant Re: Vinterfest 2014 Promotional Material Background: As discussed previously,the Parks and Recreation Committee has been planning improvements for Vinterfest 2014 and has assigned a variety oftasks to ensure a successful event. Task Responsible Person/Entity Volunteer recruitment and overall Pam Arnold with staff help on LilleTour execution of ski workshop, quiz trail layout promenade, LilleTour, and winter survival skills workshop Snowshoe LilleTour path prior to trail Committee members and community bein made volunteers Bonfire re aration and overall execution Alex Bildeaux Chili Cook Off Jud in Chris Ness, Dan Lee, Mike White Direct Chili Cook OffContestants Dan Lee Rink re aration before event Ci Staff Rink maintenance during hockey Mike White, Matt Rasmussen tournament Posters/signs design, create, print, Pam Arnold (with help by Committee distribute members to distribute) Newspaper ad/press release Judi Negus (using theme designed by Pam) Purchase of chili cook off and Judi Negus marshmallow su lies Marshmallow sticks Alex Bildeaux Insurance fonn to Elim Church Judi Negus Order porta potty for Lilleskogen Judi Negus Approval of closing portions of 209` for City Council sleddin Placement of barricades on day of event Alex Bildeaux for sleddin (from 1-4 .m.) Snow Sculpture Contest registration Matt Rasmussen Snow Sculpture Contest judging Ryan Goodman, Bolton and Menk Preparation of snow sculpture materials Judi/Greg Zauner (order s ra bottles/food color) Coordination of Pleasant Valley Cloggers' Judi Negus erformance Provide hay bales for sleddin hill Dan Lee Special Event Permit for Hockey Roberts Family Funeral Home/Lions/PRC, Tournament Cit Council Prepare Waiver Form Judi Negus Temp Liquor License (if needed) Lions/City Council After event clean-up All Committee Members Issue: The Parks and Recreation Committee has reviewed and approved promotional materials prepared by Committee member Pamela Arnold. Should the City Council give final approval to these materials? Proposal Details: The Parks and Recreation Committee is recommending City Council approval of the promotional material included in the packet Provided is the Vinterfest 2014 logo, a Vinterfest 2014 button to be worn by Co�nmittee members and community volunteers, a color promotional poster, a black and white promotional poster to be sent home with all Scandia Elementary students, and a preregistration form for LilleTour and QuizPromenade participants. The Committee is recommending the following priorities of the printed material, subject to funds/donations: 1) 50 color 8 '/z x 11 posters 2) 20 color 1 1 x17 posters 3) Newspaper advertisement(s) ($75) 4) 50 color Sponsor Information flyer(If no donation for color, print in-house black and white.) 5) 300 Quiz Promenade answer cards/pencils 6) 200 maps of LilleTour and Quiz Promenade route 7) 1,000 postcards (Arnold to donate) 8) "Start"and "Finish" banners(3x15' - $110 each) (Arnold to donate) 9) 300 number pinnies (Arnold to donate) 10)Approximately 50 buttons (Lee to donate) These items will be prepared in-house with City funds/resources: I) 460 black and white 8 '/z x 11 posters for Scandia Elementary students (to be printed in- house) 2) Press release(done in-house) 3) Preregistration forms for LilleTour and Quiz Promenade,chili cook-off, and Snow Sculpture contest. 4) Waiver forms 5) Chili cook-off voting forms 6) Snow Sculpture contest rules Also, as previously mentioned,the PRC would like to have a portion of 2091h St N (in front of the Community Center)closed to allow for safe sledding. They are asking that 209t� Street N. between the entrance to the Coinmunity Center and the eastern entrance to the Church parking lot be closed from 1-4 p.m. on Saturday, February 1, 2014. Options: 1) Approve all Vinterfest 2014 promotional material as recommended by the PRC and closure of 209'� Street N. as recommended. 2) Approve some of the Vinterfest 2014 promotional material. 3) Do not approve any of the Vinterfest 2014 promotional material. Recommendation: Approve all Vinterfest 2014 promotional material and 209'h Street N. closure as recommended by the Parks and Recreation Committee. � o � ,�.' _"i" ''` "` 'a.� -:.��, '9� .9 ,y o .� a,�.'v:`,n w� .:;. � :.� k ' . . �:-.4� �.:; r� �*�i.~. � ^ .�`�� ,.�,,• "�i°'i' l"� m, fi•' ,d' 4,� �r �e . - ' � � �.�i: � - .. .:-„� . ,;,.?�.s ry. ' � �` . �� ,'�o-... r:; � O � �~ � w,�, '4 x4\ " + '"'� ��.�'�.� �� ,� 'a� ��` .;�;; C-/NpA—T �;. � �, :�;,''�i� '� , „1rr ,. ` +� � - � R�N � '�'1' �' /su�. �.�[ �.a t�• � ��`.'t; � .. � � '' 1'' _ j•'� � `.3 � . � �'_.-..'';�.-.. o :�, i,� � , : � � '�� _ � N .-} _c �- ''�•r f't , , ♦ ��__� � ( �_ -' J j1 .�� ` � �y �r � . _ 'h� �� , - ��.. i:. � i�'• .••�� ._rR:� �. l -�. �'�'�' ; i: � ".�'�'- - . �..1.�r. '� � ;;�. w '�'.i �r- �. �� r� � �''�, o . .' f _ . ,*'. . : : � "4' . 3 . r G*� 3 � �u '! .( ,t ' � � '� , ,!- � .a - 4, . .. �' + '��n t ;,�.,t ��' � � ,i;r ; 4 Y `,�° . ,g.� ' i � �f '��. - '�- � "�'!�`� � � �w �,��r A�f� y� �x�,i�!� , � � � , . :'��. E� �' � .� . � , i !� f ,.. f k� 1 'y,,, �� , . , . .. _ . 1 l :" x�q ��! l .... � ' `...,. .ti tij' 'q ....� ca �J I " o,_ . /�- _. . � . �n . ,� .. ' . , ly s, ��. +r ��J .�.., ' 4. „K., " . . . :..:&'� � ..�-� . a •. `� . �' ..,"�.} >... � .,_' 6 , , «-rs.: . � s .. �/'Y '� ;l r � ,. �, .. , . '�'3G��t .. w �,. _.-.d�.� -:.i� ��i-- r_ s ,.� ,. . � N t� " -:�.� r.�- ,,�,.,�� t � ,o �� ~ ,. . ., _ _ ,�,� `' •� ,," :�: `i�. , " �__ �$ '�. , �. "' '�a..� y �� -�: }, . �,� � �� . . � �� , `��' � • - a �W Z� ¢� : , ..,�+, �ky� `� ��' ,�a.^� �� A, J- , i^ _ , ;t,z �. - - � ` ti`� ,:,y�`'y '2��, � .-,�y �_',�Z�,.� -, �:.- - � - �t� �,C vw G * .�4� _ '�+ � �` .'s 'ti - �� '�'�� lra �:� J � � ` .. �� }� j��•�•. ,w�•t. , +r .� �f � �`. �fi �,,, k �' � . .". -�,� . . _, dak 'g��;S�z:'. i`"- � �1�� +r �, '�+" .�i* � �s �� ,,.� �t+� � };/� 'T+ ..r�11 ' . ��` J �- `a.• ' �i �!.'♦ � 1�t: '�; I=�i�.•.•�1��` ' ,3 Yj�\'a l' 4,- ;.,,,�%'•xr.,z� �«,� :,z '� .', � `. ,q� �,, �'�, .��. ♦.�:, '�, ;I� , �� t.. . � 1� , M1. 'ycy�Vn ,.y'+ �, � F�� p"� � � wt �� .. � �'.� kM 1 :�r �' RyR��j ' ` �O . 'b\'Wsy� . P9'+M* a M��M,�Y"ir '..� y�� fi� � �A � y��p s`��' ^�� l�S • �. f�t y� M A :..�.. � 'O�� ` � . .,� .. �+i�^,� h�tt.. ... �� 'Y�„�£ . ` . + .. � . "rM' _ �'+�.�� ., � � � -� !.Y "�, �a , tM1 ;k..��-, � . .ct� '� . . �'"�. . - ��,:.,_ &* \ � P?' �� ? � « �� '"``�t'i ♦ { � I � �' f � a d D O < —� � � C� fll � � 00 �I � Cn +� _. ti; � ��'! m ' 3 O —� O � � _ � �„� f 3 * � �* c ' c � � Z7 (A Cn C7 � n r Cn � r m � 7 3 O � /� = ��3 � t � � � n O n � � � Q O = O � � O � � � � `� a l J - - - - 3 ��i+ � � � � C� Q Q � 7� � fn N (/> �� m r � - '* '* � � � � � � n �• � C� � cp � C) � � y N 3 _ -q�p = � � � m � o � o � _ � � � � � � o � � -�;d- n � � n rn --� � r' � � fl' o . L___� "' a � cQ cp Q' � '-� '� � � � 0 a�3n3 � r � � � � � c _ - - _ " � o Q � � � � r � a d O � Preregistration I,,illeTo ur 1�t e r f es � � � QulzProm�na� ;� �_�� .^J: SCANDIA Noon-3:30 p.m • Saturday February 1 st, 2014 February Ist 2��1k Return your preregistration to the City of Scandia by January 17th email mail@ci.scandia.mn.us fax 651433-5112 mail 14727 209th St No.Scandia, MN 55073 LilleTour & QuizPromenade Preregistration _ We/I want to play the QuizPromenade Game! _ Number of people who will play the Quiz? (2 or more = a team!) Note:There will be a Registration Packet waiting for you during registration Noon-2:30 p.m. at the Valkommen Hus, located at the Gammelg�rden. _ We/I JUST want to walWski or snowshoe the LilleTour. _ Number of people who want to enjoy the parks, but not play the Quiz? Contact Information (one person should serve as the contact for this registration): Name Primary Telephone email LilleTour is open to anyone who wants to ski/walWor snowshoe on a groomed trail starting at Gammelg�rden Museum and through Lilleskogen Park, including VinterSurvival Camp with Polar Explorer Ann Bancroft. QuizPromenade is a traditional Swedish 'trivia pursuit' kind of game for all ages and abilities played by teams or individuals. QuizPromenade involves answering questions posted outdoors along the LilleTour. The Quiz will require some stamina, the course is about one mile and on bumpy, snowy terrain in a beautiful setting—Lilleskogen Park. There will be prizes!Winners of the QuizPromenade will be announced on the Scandia Web Site on Monday February 3rd. Prizes include merchandise provided by Scandia businesses, artists and farmers. During January the Marine Community Library will display books in which can be discovered potential 2014 VinterFest QuizPromenade factoids and trivia. For Marine Library hours: http://marinecommunitylibrary.org Bring your own equipment, or borrow free skis/poles and boots provided by Joe's Sporting Goods. Supplies will be limited. First Come-First Serve. Fitting will take place at the Gammelgarden. 45° Outdoor Gear in Stillwater will also offer ski packages. (Call to reserve: 651 430-3609). Vinterfest 2014 Button v\rCeCfeSt 15 a program of the S�and/a pdr et�eS�,. ks dnQ' ti �ro�� o'� �� J�a G. c,°cc '��° � s � � �'o � m � : � � � a o- - m c .a °i o m �:� �.. �_ _ �, N '!rt/ �--.. ,r.,,,,. � � -- ,�. r� J � � DIA 3 � � � ? � � �. s o . � y y� 7� � � A o� yd ebr y. s p1K 33 �� 1 � � �c ,,G y ��. c .J�a ��\o p1 a'� 5�,��0 ,S�a sa��,o,a \S�AQa�e �Lot��Z'saa��oddns �enpin�pU!Pu�Sa55av � r s SC��TDIA . Fe St �1A� �ruar 1 2 y �� . . SC DIA . Fe st 1� bruar 1 20 y THANK YOU SPONSORS AND VOLUNTEERS ! i � �• . , .�� ° � � `� � �t� �� . , _ (� • �C� Saturda�, February lst ,� :,,__ — VinterFun ! N-3:30 Gamm�elgarden Museum LilleTour+C�uiz Promenade * N-3:30 Lilleskogen Park VinterSurvivalCamp Friday-Saturdlay Wojtowicz Skating Park SCallley Clap Benefit Hockey Tourney * � � .. . . �. � ` � . � _ � '..,.'. ' : i ` ChiliCookoff * Snow Sculpture Contest * � � � - • . ' - . . ' - . . • - . . �M�..*Y f`s 6+,..�= �-..:� `T a f .1� t c 5 3 a i.'a t s 8'�r+,. ;�� o,�_--'�_� -'Y� ci.scandia.mn.us • ♦ ♦ � � 4_� �` � '�' � ` I •. � ',,.-� � � r��,. � � �}� �� : . D � � . � F . . e 5t 1� - br 20 � uary 1 �� VinterFun ! : : _ � � � "�,�,� 4 � , � -... . � �' � �f ..., .,�--.. .,..;. .. ,� . , ,..... .:. ��. . ..<., �...,.: / 1 � f N-3:30 Gammelg,arden Museum LilleTour+Qui;� Promenade * �� ` a ��' � N-3:30 Lilleskoge�n Park -� � ��-: ��. � � VinterSurvivallCamp , r `r� Friday-Saturday 1�1/ojtowicz Skating Park 2T�� , � SCa111ey CUp 13enefit Hockey Tourney * �� -' �� _ . . �_. _� ... - , , .. __ . �;. �'� • - . . . • � • � ! . � ir, ., „ � - . .�r . . . , ,,'': ,��., ,' .,�>_ .�: a, � :. � � . . _ � E E:."-�r` ' .r. . n i r. . , . r ... ChiliCookoff * Snow Sculptuire Contest * � `� � �-:� � � • . - . . - - . . - — — . . � � �� .. � �r. ,: , # t. , :�� ; v �, ......�...F._..� . � <,�,.��...,�,�.,-.r_ ,.�,,.,.� ��. , .. � - ,: ' f �l .• — • . • R ., . ,.,. N .,r ,_ < Funds used to print these materials were provided by the City of Scandia. �..�.� .�� .,-�;�.'�his.is � School.Qis��t S��n �1 c#i i .� .,., ��. �„� �� Sponsor Information • t e r f To Benefit Lilleskogen Park �� es � + • In-kind Contributions: � Services, Materials, Merchandise, Volunteers SCANDIA , • Financial Gifts to Lilleskogen Park February lst 2p�� • Prizes for QuizPromenade Winners (6 total prizes): There will be 1 st, 2nd and 3rd place winners in each category—Individual or Team � Or, underwrite any of the exciting plans for Lilleskogenl December/January 2014 For a full description of Vinterfest activities: ci.scandia.mn.us Or call: 651 433-2274 Scandia's Parks and Recreation Committee (PRC) invites area businesses and individuals to join supporters of Vinterfest 2014 in celebrating Scandia's diverse parks and trails system. Thank you for your volunteerism, and your support of Scandia's Parks and Trailsl The Li1leTour & Quizpromenac�e will feature Scandia's newest park, Lilleskogen (Little Forest). Lilleskogen is a 9-acre woodland triangle located on Oakhill Road, Olinda Trail and Hwy 97 in the heart of Scandia. Featuring walking and ski trails, and a future butterfly garden, Lilleskogen is accessible to Scandia residents and businesses offering a unique park experience in the heart of our small city. Lilleskogen is within a block of Scandia Elementary School, the Historic Gammelgarden Farm Museum, Scandia Cottages and downtown businesses. Opportunity: Vinterfest 2014, Scandia's Parks, and the future development of Lilleskogen. The vision for Lilleskogen includes >A small gravel parking area >Wetland and native plant restoration >Invasive species removal >A park gazebo >And, a butterfly garden that will mark the Oakhill entrance to the park providing a native flower garden to park visitors, and nectar and pollen to migrating butterfliesl Sponsorship of Vinterfest 2014 will support the development of Lilleskogen! Opportunities include in-kind and cash contributions. Goals: To introduce area leaders and residents to Lilleskogen's beauty and potential as a significant city park. And, to present $1000 to the City of Scandia towards Lilleskogen's development. Categories for Vinterfest Sponsors: • U��nC�erCr (`��'i��k�'t�„j �_e�'e�: In kind and v��lutttecr tintc during Vinterfest • Loperer ("Runner"� Level: In-kind or volunteer time, and cash contribution of$100 or more. �.�� Vaneleter l,evel supporters will receive recognition for their time and contribution and will be named on Scandia's web site, and recognized by the Mayor of Scandia in a public thank you. �*I.operer Level supporters will see their name or logo in print on Vinterfest Event Day Materials (signs, banners, and on print materials where feasible)and on Scandia's web site. The mayor of Scandia will recognize Loperer supporters in a public thank you. Sponsor Information • ter �n es � n � !-; [3enefil Lilleskogen Park �� l/ � �i � i_ / � c-�,J�� =�� 5� � �T T A • In-kind Contributions: 111�I �11`1 Services, Materials, Merchandise, Volunteers � • Financial Gifts to Lilleskogen Park Februar ist 2�,� • i r m nade inners 6 total rizes : y Prizes for Qu zP o e W ( p ) There will be 1 st, 2nd and 3rd place winners in each category—Individual or Team • Or, underwrite any of the exciting plans for Lilleskogen! December/)anuary 2014 For a full description of Vinterfest activities: ci,scandia.mn.us Or call: 651 433-2274 Scandia's Parks and Recreation Committee (PRC) invites area businesses and individuals to join supporters of Vinterfest 2014 in celebrating Scandia's diverse parks and trails system. Thank you for your volunteerism, and your support of Scandia's Parks and Trailsl The Li1leTour & QuizPromenac�e will feature Scandia's newest park, Lilleskogen (Little Forest). Lilleskogen is a 9-acre woodland triangle located on Oakhill Road, Olinda Trail and Hwy 97 in the heart of Scandia. Featuring walking and ski trails, and a future butterfly garden, Lilleskogen is accessible to Scandia residents and businesses offering a unique park experience in the heart of our small city. Lilleskogen is within a block of Scandia Elementary School, the Historic Gammelgarden Farm Museum, Scandia Cottages and downtown businesses. Opportunity: Vinterfest 2014, Scandia's Parks, and the future development of Lilleskogen. The vision for Lilleskogen includes >A small gravel parking area >Wetland and native plant restoration >Invasive species removal >A park gazebo >And, a butterfly garden that will mark the Oakhill entrance to the park providing a native Flower garden to park visitors, and nectar and pollen to migrating butterfliesl Sponsorship of Vinterfest 2014 will support the development of Lilleskogenl Opportunities include in-kind and cash contributions. Goa�s: To introduce area leaders and residents to Lilleskogen's beauty and potential as a significant city park. And, to present $t 000 to the City of Scandia towards Lilleskogen's development. Categories for Vinterfest Sponsors: • Vanderer ("Walker"� Level: In-kind and volunteer time during Vinterfest. 1 , � . ., , .��,!i�=,;�, _ � � , ;,S7rc ''�"' Vanc�erer Level sapporters will receive recognition for their time and contribution and will be named on Scandia's web site, and recognized by the Mayor of Scandia in a public thank you. I.operer Leve� supporters will see their name or logo in print on Vinterfest Event Day Materials (signs, banners, and on print materials where feasible) and on Scandia's web site. The mayor of Scandia will recognize Loperer supporters in a public thank you. THANK YOU SPONSORS AND VOLUNTEERS ! � -�.y �� //�� ' �� ,. � �� . t �., .. .. � , �... , .«s�*� � �- • • �� • Saturd.a Februa 1 st � Y► rY VinterFun ! N-3:30 Gammelgarden Museum LilleTour+Quiz Promenade * �i-�:�� ii�esKo�en ��rk VinterSurvivalCamp Friday-Saturday Wojtowicz Skating Park SCaC11ey CUp Benefit Hockey Tourney * .. . . - . . . . - . . . - , _ t _. u �.. , ChiliCookoff * , Snow Sculpture Contest * ,l��,�,� ' - • . ' - . . . ' - . . - - - . . • For more information (651) 433-2274 ci.scandia.mn.us .,, ��: � � � ' i ..��,_ - -,,.,