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9.b) Staff Report-Lilleskogen Parking Lot Donations �l .�� �' �, ,--.� ;�. � ,, � ..,__. �� SCANDIA Staff Revort Date of Meeting: December 17, 2013 To: City Council From: Kristina Handt, City Administrator Re: Lilleskogen Parking Lot Donations Background: As mentioned last month, a number of companies have donated their time and materials to complete a small gravel parking lot at Lilleskogen Park. State law requires Cities to approve a resolution by a two- thirds majority in order to accept a donation. A copy of the proposed resolution is included in your packet. Issue: Should the City accept the donated time and materials for the Lilleskogen Parking Lot? Proposal: The resolution detailing the donation is included in your packet. Fiscal Impact: The value of the donated time and materials is included in the resolution. If the Council decided not to accept the donation,they should provide compensation to the companies in the amounts noted. Doing so would have a negative impact on the budget as the cost exceeds the amount of funds in the Park Capital Improvement Fund and these expenses were not included in the budget. Options: 1) Approve Resolution 12-17-13-OS 2) Amend and then Approve Resolution 12-17-13-OS 3) Do not approve Resolution 12-]7-13-OS Recommendation: Option 1. CITY OF SCANDIA RESOLUTION NO. 12-17-13-05 ACCEPTING DONATION OF LILLESKOGEN PARKING LOT IMPROVEMENTS WHEREAS, The City of Scandia is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS,the following entities have donated to the City time and materials in the values indicated below to accomplish the Lilleskogen Parking Lot Improvements: Name of Donor ponation Value Landmark Surveying Place survey stakes $450 . Interstate Removal Company Excavation work $4,200 Peterson Excavating Bobcat $1,250 Tiller Corporation Sand, Gravel, Hauling $5,000 Critical Connections Invasive Removal $2,024.20 WHEREAS, All donations have been contributed to assist the City in executing the Lilleskogen Park Restoration Plan, as allowed by law; and WHEREAS,The City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does accept the donation of the Lilleskogen Parking Lot Improvements; and FURTHER, BE IT RESOLVED, that the City Council recognizes and extends its thanks to all of the above named entities on behalf of all of the citizens of Scandia, for their generous donations to our community. Adopted by the Scandia City Council this 17th day of December, 2014. Randall Simonson, Mayor ATTEST: City Clerk/Administrator