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10-21-2008 Meeting CITY OF SCANDIA CITY COUNCIL AGENDA Tuesday, October 21, 2008 7:00 p.m. 1. Call to Order and Pledge of Allegiance 2. Roll Call 3. Public Forum a) Recognition of William Poidinger 4. Approval of the Agenda 5. Approval of Consent Agenda a) Minutes 1) September 16, 2008 Regular Meeting 2) September 18, 2008 Special Meeting with Planning Commission 3) October 7, 2008 Meeting with Planning Commission b) Treasurer's Report c) Payment of Vouchers d) Renewal of On-Sale 3.2% Liquor License for the Scandia Community Senior Center e) Utility Permit, West Lake Builders (Sewer Line for 12614-182nd St N.) 6. Public Hearings (None) 7. Committee Reports a) Park and Recreation Committee 1) Highway Signage for Wind in the Pines Park 8. Staff Reports a) Police Department Deputy Chris Majeski b) Fire Department Fire Chief Steve Spence c) City Engineer Paul Hornby 1) Novak Ave Drainage Issues d) City Attorney Dave Hebert e) Building/Code Enforcement Official Steve Thorp 1) Resolution Supporting the Community Building Code Administration Grant Act of 2007 f) City Administrator Anne Hurlburt 1) Holiday Office Hours 9. General Business a) Identity Theft Prevention Program for City Utility Accounts b) Employee Health Insurance Plan Renewal for 2009 c) Comments on Proposed Comfort Lake Forest Lake Watershed District (CLFLWD) Rules d) Green Acres Law- Resolution Requesting the State Legislature to Reconsider or Delay Implementation of Changes e) Demolition of Former Rasmussen Property at 20780 Olinda Trail 10. Adjournment Meeting Date: 10/21/2008 Agenda Item: 3) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Recognize the retirement of Part-Time Maintenance Worker William Poidinger. Deadline/ Timeline: N/A Background: • Bill Poidinger will be retiring on October 31, 2008 from his position as part-time Maintenance Worker for the City of Scandia, which he has held since May 15, 1999. • Per the city's employee recognition policy, a certificate (copy attached) will be presented and Bill will be honored with a small coffee and cake reception at the October 21 City Council meeting. Recommendation: I recommend that the Council present the certificate to Mr. Poidinger with the city's thanks and best wishes for a happy retirement. Attachments/ • Certificate Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (Recognition of bill poidinger) Page 1 of 1 10/09/08 Certificate of Appreciation i/ �,,,,:s, .....„\\ V k,, , This certificate is awarded toQ.__ , _ ..... William Poindingerc...1435z,,,,,,,,,::;„ _94, ,-- �,� "„,,.. ..., . �'="\ In recognition of service to the City of Scandia, May 15, 1999 to October 31, 2008 SCANDIA with best wishes for a happy retirement. Presented by the City Council, m i n n e S 0 t a City of Scandia, Minnesota Dennis D.Seefeldt,Mayor Date Anne Hurlburt,City Administrator Date 1 September 16, 2008 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 7:02 p.m. The following councilmembers were present: Council members Pete Crum, Michael Harnetty, Dolores Peterson, Mayor Dennis Seefeldt. Absent: Councilmember Donnette Yehle. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, Building Official Steve Thorp, Treasurer Colleen Firkus, Deputy Clerk Brenda Eklund. PUBLIC FORUM There were no public comments. APPROVAL OF AGENDA The agenda was amended to include discussion of the following: Administrator Hurlburt's annual performance review, Taco Daze issues, letter from resident regarding the sign ordinance, change in state law regarding the Green Acres property tax policy. Councilmember Peterson, seconded by Councilmember Harnetty, moved to approve the agenda as amended. The motion passed unanimously. APPROVAL OF CONSENT AGENDA The following consent agenda was presented: a) Minutes 1) August 19, 2008 Regular Meeting 2) August 26, 2008 Special Meeting 3) September 2, 2008 Meeting with Planning Commission 4) September 10, 2008 Special Meeting b) Treasurer's Report Beginning Balance 08/01/08 $1,649,822.34 Receipts + 86,211.59 Expenditures 168,415.28 Payroll 19,604.06 - 188,019.34 Ending Balance 08/31/08 $1,548,014.59 c) Payment of Vouchers d) Utility Permit for Xcel Energy, Install Gas Main on Morgan Avenue North e) Grading Permit for Roger Lindell for Property owned by Big Marine Ventures LLC at 19423 Oxboro Trail,Resolution 09-16-08-01 f) Nature Properties LLC, Release Letter of Credit for Landscaping, Natures Walk Subdivision Administrator Hurlburt answered questions raised by the council regarding the release of the landscaping letter of credit for Natures Walk. All public improvements have been completed and the landscaping meets the standards of the ordinance. September 16, 2008 Scandia City Council Page 2 Councilmember Harnetty, seconded by Councilmember Crum, moved to approve the consent agenda as presented. The motion passed unanimously. COMPREHENSIVE PLAN COMMITTEE Administrator Hurlburt reported on the committee's finalizing of the Comprehensive Plan and preparing the plan for a public hearing. The first session of the public hearing is scheduled for September 1et, at which time it will be continued to the October 7th joint meeting of the City Council and Planning Commission. POLICE DEPARTMENT Deputy Majeski reported on theft incidences, vandalism and dumping complaints within the city over the past month. Deputy Majeski addressed concerns that Councilmember Peterson had regarding the Taco Daze event on September 6th. Meisters hired two off-duty deputies, in addition to Deputy Majeski and the County's north patrol. There were a small number of disorderly conduct arrests made throughout the day. FIRE DEPARTMENT Council did not receive an activity report from the fire department. CITY ENGINEER City Engineer Paul Hornby, Bonestroo,updated the council on engineering issues. Construction of the wastewater treatment facility within the Tii Gavo development is ongoing. A feasibility report has been prepared for the remaining project work within The Sanctuary. BUILDING/CODE ENFORCEMENT Building/Code Enforcement Official Steve Thorp reported that over 100 re-roof permits have been issued within the past few months. Mr. Thorp provided an update on enforcement actions. CITY ADMINISTRATOR Public Works Department Staffing The Human Resources Committee (Councilmembers Crum, Peterson, and Administrator Hurlburt)has recommended the hiring of a part-time seasonal maintenance worker to perform snow removal and general maintenance functions during the winter months. With the retirement of Bill Poidinger effective at the end of October, this position would begin early November through the snow season, approximately 24 hours per week, not to exceed 67 work days. Pay range would fall within $15 to $17 per hour. Councilmember Harnetty, seconded by Councilmember Peterson, moved to accept the recommendation of the Human Resources Committee to approve a position for a part-time seasonal street maintenance worker and to authorize advertisement of the position. The motion passed unanimously. September 16,2008 Scandia City Council Page 3 Former Rasmussen Property, 20780 Olinda Trail Upon direction from the council, an inspection of the Rasmussen property was carried out by Building Official Thorp and Administrator Hurlburt. Council received the report which indicated that the home is in great need of improvements to bring it up to a habitable condition. Staff has concluded that due to the high costs to upgrade the home, it is not feasible to lease the home as rental property. As the city's intent in purchasing the property was to acquire the land for future expansion of the uptown sewer system, the most cost effective solution would be to tear down the home. Councilmember Crum, seconded by Mayor Seefeldt, moved to authorize staff solicit quotes for the removal of the home at 20780 Olinda Trail. The motion passed unanimously. October 2008 City Newsletter Administrator Hurlburt reviewed topics which will be included in the city's fall newsletter. A draft will be available for council review by September 19th, with an anticipated mailing to all Scandia residents by October 3ra CHRIST'S HOUSEHOLD OF FAITH INTERIM USE PERMIT AND VARIANCE, RESOLUTION 09-16-08-02 At their September 6th meeting, the Planning Commission recommended approval of the application of Christ's Household of Faith Church for an Interim Use Permit and Variance for an animal feedlot setback from White Rock Lake on property located at 19060 Manning Avenue. Council postponed action in order to revise a number of conditions and was presented with a draft resolution incorporating these changes. Applicant and church representative David Bluhm was present to clarify comments made at the past meeting which indicated the hoop building was illegally constructed. The church believed the contractor had obtained all necessary permits and had intended the structure to be temporary. It is currently being used for storage. Mr. Bluhm also addressed the improvements to the animal feedlot which were completed with the intent to allow eight horses, and they were under the belief that there was no further need reduce the herd to five horses after this work was complete. In addressing condition#7 of the draft resolution, Mr. Bluhm requested that the wording addressing the number of camping"nights"be changed to "events", as families gather for at least two nights over holiday weekends in the summertime. City Attorney Hebert suggested that a change could be made incorporating this change to state "eight camping events, for a maximum of ten total nights". Councilmember Peterson stated her opposition to the allowing of overnight camping on the property. She felt that this would lead to further requests from groups wishing to camp within the city and has the potential to cause problems down the road. Councilmember Harnetty countered this by stating that the organization submitted their plans, received no complaints from neighbors, and the city is putting detailed conditions on their events. Councilmember Harnetty defined this as a clearly regulated use. September 16, 2008 Scandia City Council Page 4 Councilmember Harnetty, seconded by Mayor Seefeldt, moved to approve Resolution 09- 16-08-02 with an amendment to Condition #7. Voting in favor: Crum, Seefeldt, Harnetty. Opposed: Peterson. Motion adopted. ON-SALE AND SUNDAY LIQUOR LICENSE FOR CHIKOS, INC. Applicants Efrain Limon, Adrian Quintana and Cynthia Negrete have submitted an application for an On-Sale Intoxicating Liquor License and a Sunday On-Sale Liquor License under the business name Chikos, Inc. They currently operate the food operations in the former Prospects Bar and Restaurant at 21050 Ozark Avenue. Councilmember Peterson, seconded by Councilmember Harnetty, moved to approve the application of Chikos, Inc. for an On-Sale Intoxicating Liquor License and Sunday On-Sale Intoxicating Liquor License at 21050 Ozark Avenue. The motion passed unanimously. WHITE ROCK RANCH, LLC REQUEST FOR EXTENSION OF FINAL PLAT APPROVAL White Rock Ranch developer Mark Youngdahl has requested an extension of recording the final plat to October 8, 2009. The final plat was approved by the city on June 5, 2007. The requested extension coincides with the extension given by the City of Forest Lake, as White Rock Ranch lies within these two municipalities. Councilmember Peterson, seconded by Councilmember Crum, moved to approve the extension of final plat approval of White Rock Ranch to October 8, 2009. The motion passed unanimously. PREPARATION OF PLANS AND OBTAINING BIDS FOR OXBORO COURT, RESOLUTION 09-16-08-03 City Engineer Paul Hornby has submitted a feasibility report on the completion of Oxboro Circle in "The Sanctuary" development. The projected cost of completion amounts to $42,163.00. The developer has agreed to have the cost assessed against his remaining three lots. Mr. Hornby felt that the work could be completed this fall. Councilmember Peterson, seconded by Councilmember Crum, moved to adopt Resolution 09-16-08-03 Ordering Preparation of Plans and Obtaining Bids. The motion passed unanimously. ANNUAL OPERATORS PERMITS: BRACHT BROS., DRESEL CONTRACTING, TILLER CORPORATION All three mining operations have submitted their Annual Operators Permit applications. City Planner Sherri Buss has reviewed the applications and has recommended that the Council table all three applications. There are a number of items that are not yet in compliance within the conditions of their CUPs, which were approved in May, 2008. Natalie Fitzpatrick, Bracht Bros., asked for clarification of a dust control policy which is a necessary condition of their permit. September 16, 2008 Scandia City Council Page 5 Councilmember Peterson, seconded by Councilmember Crum, moved to table the Annual Operator Permits for all three applicants until sufficient information is provided to complete the application. The motion passed unanimously. ADMINISTRATOR HURLBURT'S PERFORMANCE EVALUATION Administrator Hurlburt's performance evaluation will be conducted on October 27, 2008. The council will meet in a closed session at 7:00 p.m. SIGN ORDINANCE—LETTER OF COMPLAINT Councilmember Peterson addressed a letter of complaint which the council received from a resident regarding his view that there is negligent enforcement of the sign ordinance. Administrator Hurlburt explained that a sweep is done on a weekly basis by the maintenance department, which is currently short-staffed. Complaints are acted on when received by the office. DISCUSSION OF CHANGE IN STATE LAW REGARDING GREEN ACRES PROPERTY CLASSIFICATION Councilmember Harnetty questioned how the state's change in collection of back taxes on property classified as Green Acres will affect the City. Approximately one-third of acreage within the City falls under Green Acres classification. Property owners will be notified of this change by the County within the next few months. Councilmember Peterson, seconded by Mayor Seefeldt, moved to adjourn. The meeting adjourned at 8:43 p.m. Respectfully submitted, Brenda Eklund Deputy Clerk September 18, 2008 Special Joint Meeting—Scandia Planning Commission and City Council The Scandia Planning Commission and the Scandia City Council met in a joint special meeting on the above date. The following were in attendance: Planning Commission Chairman Chris Ness and Commissioners Tom Krinke, Christine Maefsky, Susan Rodsjo and Peter Schwarz; Mayor Dennis Seefeldt and Council Members Michael Harnetty, Donnette Yehle, Peter Crum and Dolores Peterson. Staff present: Administrator Anne Hurlburt. Chairman Ness called the meeting to order at 7:00 p.m. Planning Commissioners, City Council members, staff, Planning Consultant Jean Coleman and members of the Comprehensive Plan Committee in attendance (James Malmquist, Michele McNulty, Mike White and Karen Schik were introduced. He stated the purpose of the meeting, which is to hold a public hearing on the proposed 2008-2030 Comprehensive Plan for the City of Scandia. The hearing will be continued to the October 7, 2008 regular Planning Commission meeting. Jean Coleman of C.R. Planning presented an overview of the proposed comprehensive plan. Chairman Ness called for questions from the Planning Commission and City Council. Councilmember Crum asked how much of the proposed "VN"(Village Neighborhood) is currently undeveloped. Coleman answered that the map on page 118 and the chart on page 121 show that a maximum of 170 new dwellings could be built, including potential resubdivision of parcels larger than the minimum size. Councilmember Peterson asked if the former Trails End site at Highways 95 and 97 could be developed for commercial use. Coleman answered that it is not shown as commercial by the future land use areas map. Councilmember Crum asked if an open space parcels in existing developments were assumed to be potentially developed by the build-out analysis. Coleman answered that they were not counted as buildable land. Councilmember Peterson asked why 2/40 density was proposed for the Agricultural Core area? Coleman responded that a lower density was needed so that overall density in the city would meet the Metropolitan Council policy of 1/10 acres maximum density. It also supports the goal to protect agricultural areas, a goal more strongly articulated in this plan compared to the last plan. Not all areas could be designated 1/10, as some will be developed at greater densities where clustering is encouraged. Ag Core areas could be developed at 4/40 using density bonuses for protecting agricultural land. Comprehensive Plan Committee member Schik stated that the density also helps protect rural character. Councilmember Peterson stated that she believes that Scandia's rural character has already been lost. September 19, 2008 Scandia Planning Commission and City Council Page 2 of 4 Comprehensive Plan Committee member Malmquist asked about the nature of the Metro Council's involvement and how much clout they have. Coleman explained that the Met Council provides guidance and will review city plans to make sure they conform. They will look at the city's calculations to see that the 1/10 maximum density is maintained. They have the authority to hold up plan approval and to ask for changes, or take more forceful action if necessary to gain compliance. Councilmember Crum asked Coleman to clarify whether 1/10 is a minimum or a maximum. Coleman said it was an average, maximum density for the entire city at build-out. Commissioner Schwarz commented that the Met Council decided years ago that Scandia will not be connected to the Metropolitan Sewer System, which has desirable consequences for the city's rural character. Big box stores and similar development cannot occur in this area. They do have jurisdiction to decide those things. Chairman Ness opened the hearing to the public. Charlie Ellis, 19860 Olinda Trail, asked if the previous comprehensive plan met the 1/10 density standard. When will the zoning map catch up to the Comprehensive Plan map? Hurlburt responded that the city will have 9 months after formal adoption to bring zoning regulations into conformance with the plan. Ellis stated his objection to reducing density in the Ag Core areas to increase density in the Village Neighborhood area. This will cause hardship to people who have farmed their whole lives and force them to farm if they cannot sell their land. Jeff Fusco, Stillwater, said he owns the former Trails End site at Highways 95 and 97. He purchased the site because it was zoned commercial, operated a successful business there, and is still paying taxes. He said it was a positive benefit to the community asked why the land use map would be changed from commercial to General Rural. Commissioner Rodsjo commented that this corner is a critical entrance to Scandia, and there was a concern that it could become something that would not reflect the city's rural character. The owner could ask that the plan be changed for a specific project that would reflect rural character. Fusco asked if the city could just say no to any project, such as a gas station. Mayor Seefeldt responded that the city would have to allow uses such as a gas station if they are allowed in the other rural commercial nodes. Fusco said that the plan change would take quite a bit away from him and the property would be worthless. He said he currently has no plans to develop the property. Councilmember Harnetty asked when the Trails End restaurant had burned down. Fusco responded that it was five years ago. September I9,2008 Scandia Planning Commission and City Council Page 3 of 4 Karla Krick, 12620 181 St St. N. asked who was changing the zoning, is it the Met Council? Ness responded that if there is a zoning change it would be made by the City. Krick asked who drew the map. Krinke responded that the Comprehensive Plan Committee worked with the consultant to prepare the map. Krick said the City should consider the age of the population, and that the school is the biggest draw to the community. She asked how many people with school-age children could live here if the city requires 10-acre lots. Ness said that the city allows smaller(2.5 acre) lots in cluster developments. She asked what is allowed in the general rural area. Krinke read the description from the plan. Dan Booren, 11522 Mayberry Trail, said that he likes the higher density in the Village Center. He said the Trails End map change seems like a "taking". Booren said that traditional agriculture will not continue to exist due to the economic environment. No farms have been sold for traditional agriculture in the last 20 years. Before the previous comprehensive plan was written, his land was planned for 8 units per 40 acres. When the plan was changed to 4/40,he lost half of his development rights. He would lose half again with the proposed 2/40 plan. He said this is unacceptable. Linda Capra, Forest Lake, said she used to live in Scandia and questioned how long the Planning Commissioners have been a part of Scandia. She said most people do not know what Scandia was and why people came here. Planning Commission members responded by explaining how long they have been connected with Scandia. Councilmember Harnetty said that the Committee worked hard to define rural character, and recognize that we can't turn back the clock. The common idea was open space. Density needs to be controlled to keep open space. Boreen said that people who did not subdivide, or had a stewardship philosophy, would be punished financially to provide the desired viewscapes. He asked if the high priority natural resources areas were defined by the resources or the desire to protect views. Coleman explained that the Committee did not explicitly consider views as a criterion for the natural resources overlay. Some natural resources will compete with each other for priority for protection. The plan identifies the resources so the city can make well-informed choices. Commission Rodsjo said that the map will be used as a tool when people develop their land. Coleman said the plan will raise a "red flag"to think about sensitive resources. Committee member Malmquist said that the public was very involved in the plan. Housing for lifecycle needs was considered, and that housing is needed so that young couples are able to live here. Capra said that she is happy that the commission members are connected to Scandia. September 19,2008 Scandia Planning Commission and City Council Page 4 of 4 Fusco asked what the process is next. Can the plan be changed? Coleman explained that the hearing will be continued on October 7. The consultants will summarize all the issues for that meeting. The Planning Commission can include specific changes in their recommendation to the Council, who has the final say on the plan. Mayor Seefeldt stated that there may likely be a work session with the Planning Commission and Council to finalize the plan in mid-October, before it is approved. Ellis asked if the old plan met the Metropolitan Council's density goals, why the massive change in the core agricultural density, which will hit the big landowners hard? Seefeldt said that as an agriculturalist for the last 40 years,he agrees that agriculture has changed but there is still a future for alternative or specialty agriculture. Coleman said that the Metropolitan Council is reviewing plans differently than they did 10 years ago, and that density calculations must assume full build-out at the maximum density including all possible bonuses. They used to consider a range, and market realities; now they just consider the maximum even though it may not be logical. Seefeldt said that the current plan did not meet the Met Council's density in many areas, and some areas were retained in 5-acre densities. Committee member McNulty pointed out that 4/40 is still allowed in the Ag Core area if policies to further the long-term vision of the plan are met. Ness pointed out that the conservation design criteria became much stricter since the last plan, and it is much harder to get 100%of the density bonus. Seefeldt pointed out the density bonus is not an entitlement since the city adopted more detailed criteria. However, no new developments have been reviewed under the new criteria. Krick asked what is the Met Council. Hurlburt explained that the Metropolitan Council is a regional government with members appointed by the governor, and explained their role in local comprehensive plans. The meeting adjourned at 8:50 p.m. Respectfully submitted, Anne Hurlburt Administrator/ Clerk J J October 7, 2008 A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt called the meeting to order at 7:00 p.m. The following councilmembers were present: Council members Pete Crum, Michael Harnetty, Dolores Peterson, Donnette Yehle, Mayor Dennis Seefeldt. Staff present: Administrator Anne Hurlburt, City Attorney Dave Hebert, City Engineer Paul Hornby, Building Official Steve Thorp, Deputy Clerk Brenda Eklund. APPROVAL OF THE AGENDA Councilmember Peterson added to the agenda a discussion of the Rasmussen house. Mayor Seefeldt added a report on Green Acres legislation and a review of upcoming meeting dates. Councilmember Harnetty, seconded by Councilmember Crum, moved to approve the agenda as amended. The motion passed unanimously. APPROVE PLANS, ORDER IMPROVEMENT AND ACCEPT BID FOR IMPROVEMENTS TO OXBORO CIRCLE—RESOLUTION 10-07-08-01 City Engineer Paul Hornby has prepared plans and reviewed bids for completion of Oxboro Circle in The Sanctuary development. Five bids were submitted, with a low bid of$33,308.50 from T.A. Schifsky & Sons. The cost of the project, less the proceeds from a letter of credit, will be assessed against the three lots in the development which are still owned by the developer. Councilmember Peterson, seconded by Councilmember Yehle, moved to adopt Resolution 10-07-08-01 Approving Plans and Specifications, Ordering Improvements and Accepting Bid. The motion passed unanimously. LEWIS AND BARBARA GRAMER, LOT DIVISION/LOT LINE ADJUSTMENT AT 11345 228TH STREET—RESOLUTION 10-07-08-02 Lewis and Barbara Gramer, 11345 228th Street, have requested approval for a lot line adjustment. The Gramers would purchase abutting land from Tiller Corporation to increase their lot from 18.5 acres to over 20 acres, to accommodate for the building of a larger accessory structure. The submitted survey meets the conditions of the Scandia Development Code Chapter 3, Section 4.6. Councilmember Peterson, seconded by Councilmember Crum, moved to adopt Resolution 10-07-08-02 Approving a Lot Division to add 1.5 Acres to the Parcel at 11345 228th Street North. The motion passed unanimously. PURCHASE OF CHAIN LINK FENCING FOR ICE RINK The Ice Rink Committee has recommended installing 200 feet of 4' high chain link fence above the boards on each end of the ice rink. Century Fence Company submitted a quote of$2,790.00 to furnish and install the fencing. Additional quotes were requested from other companies but none were received. Councilmember Harnetty thought this to be a good idea, as it will be a better barrier than fabric and the stanchions are in place to attach the fence. Councilmember Harnetty, seconded by Councilmember Peterson, moved to approve the purchase of chain link fencing for the ice rink from Century Fence Company at a cost of$2,790.00. The motion passed unanimously. Scandia City Council October 7, 2008 Page 2 LETTER OF CREDIT RELEASE FOR WILD BUSH ACRES SUBDIVISION North American Land & Title Group has requested the release of the letter of credit for landscaping and utility improvements in the Wild Bush Acres subdivision. Building Official Thorp has inspected the site and finds the developer has fulfilled all requirements. Councilmember Peterson, seconded by Councilmember Yehle, moved to approve the request for the release of letter of credit for landscaping and utility improvements in the Wild Bush Acres subdivision. The motion passed unanimously. SNOWPLOWING AND ICE CONTROL POLICY Administrator Hurlburt and Maintenance Worker Egelkraut recently attended a workshop on snowplow and street maintenance policies sponsored by the League of MN Cities. Based on the model and examples gathered at that session, Administrator Hurlburt presented to the council a draft snowplowing and ice control policy to document the city's priorities and procedures for this service. Council discussed the listing of sidewalks to which the city will provide snow removal. Councilmember Harnetty, seconded by Councilmember Peterson, moved to adopt Resolution 10-07-08-03 Establishing a Snowplowing and Ice Control Policy. The motion passed unanimously. DISCUSSION OF RASMUSSEN HOUSE Councilmember Peterson received a request from Pastor Westphal of Elim Church to consider the rental of the city-owned property at 20780 Olinda Trail to a family in need of housing. Administrator Hurlburt advised, and confirmed by Attorney Hebert, that due to the many safety and code issues at this property, it would be a significant risk to allow a family to take up residence in the house. Among the concerns of the aged house are questionable electrical, plumbing and heating systems. GREEN ACRES PROPERTY CLASSIFICATIONS Mayor Seefeldt reported on a meeting recently held at Washington County which addressed the change in state law to properties currently classified as Green Acres in the property tax system. All non-productive land will be phased out of Green Acres and require the payment of back taxes. Mayor Seefeldt would like to prepare a resolution for the City to send to state legislators, as this affects many property owners in Scandia. This resolution would ask for a reconsideration of the bill and request a delay of action until the many questions surrounding this law may be answered. Mayor Seefeldt would like the council to review the resolution at their October 21st meeting. REVIEW OF MEETING DATES Administrator Hurlburt reviewed the upcoming special meeting dates with the council. The Planning Commission meeting was called to order at 7:30 p.m. The following were present: Commission Chair Chris Ness, Commissioners Tom Krinke, Christine Maefsky, Susan Rodsjo, Peter Schwarz and Comprehensive Plan Consultant Jean Coleman. Scandia City Council October 7, 2008 Page 3 PUBLIC HEARING ON PROPOSED COMPREHENSIVE PLAN, CONTINUED FROM SEPTEMBER 18, 2008 Jean Coleman of C.R. Planning presented an overview of the proposed Comprehensive Plan. Chairman Ness opened the hearing to the public. Bill Clapp, 19995 Quinnell Avenue, stated that as a representative of the St. Croix Scenic Association and the St. Croix River Association, he was present to provide comments supporting the proposed plan. Mr. Clapp recommended the adoption of the plan as it has been presented. He stated approval of classifying the Trails End corner as residential and sees this plan as supporting small farms. Kevin Nickelson, 11262 Scandia Trail, stated his opposition to the proposed plan. He sees the plan as complex and highly regulatory, making it difficult to implement at a high cost to the city. Landowners will be giving up development rights, as little is offered to developers of conservation subdivisions. He asked the Commissioners to simplify the plan and maintain the 4/40 density in Ag Core. Mr. Nickelson added that the Trails End site at the corner of Highways 95 and 97 has historically been a commercial node and should remain so. Don Pennings, 10400 185`h Street, sees this as a loss of development rights and a taking of property from landowners. Mr. Pennings questioned how the Planning Commission and Met Council are appointed, and why the Met Council has the power to require cities to adopt plans such as these. Chairman Ness stated the Planning Commission is appointed by the City Council for five-year terms. Administrator Hurlburt explained that the Met Council is comprised of 16 members, appointed by the governor, each representing a metropolitan district. The Met Council has legal authority to coordinate local planning within regulated plans and policies. Met Council requirements do influence the direction of the comprehensive planning. Annette Gilbertson, 127910akhill Road, stated she is in agreement with Mr. Nickelson's comments. She questioned how future zoning will affect previously submitted housing plats. Hurlburt replied that approved plats have a two year period to be recorded, after which they expire. Mike Caron, Tiller Corporation, commented that the Natural Resources map within the plan should more accurately reflect current aggregate conditions within the city. He would like to see the Zavoral pit, located east of the intersection of Highways 95 and 97, identified as an active mining site. This pit contains stockpiles, although it does not currently operate by an active conditional use permit. As this site lies within the River Corridor overlay, amending the plan to allow future mining would be a difficult step. Scandia City Council October 7, 2008 Page 4 Margie Pennings, 10400 185th Street, stated that citizens should have a right to vote on a monumental plan such as this. Myron Lindgren, 15040 Old Marine Trail, stated that active farms are no longer a way of life in Scandia and the city needs new businesses and residents to support the community. This plan is too restrictive to the development of new commercial businesses and homes. John Lindell, 11240 218`h Street, questioned the theoretical buildout table on page 121 of the draft plan. Coleman explained that this table, along with the table on page 122, is provided to illustrate that the maximum planned average density of 10 acres per unit is met. The Met Council is being more restrictive than they were on the plan that was adopted in 1998. Wetland acres are excluded from the potential buildable acres. Lisa Schlingerman, 20661 Quint Avenue, stated the importance of preserving the river corridor, and cautioned against overdevelopment. Jim Simpson, 23393 Nolan Avenue, stated that this is an overly complicated plan with too many levels of restrictions. The plan appears to have five levels of restrictions on property that he owns. He asked the commission to simplify the plan, as it would be costly to implement as it now stands. He also stated that "stealing value" by lowering density in Ag Core is wrong. He believes the plan overlooks other ways of preserving the rural concept, such as adding tree specifications. Mr. Simpson was informed that the current development code contains a tree preservation ordinance. Coleman clarified that shoreland overlays have been extended by the state and are divided into two categories. Scenic roads/viewsheds are looked at as guides and will be more fully considered in the implementation strategy. Jeff Fusco, Stillwater, stated that he is the owner of the property at the corner of Highways 95 and 97, formerly the Trails End restaurant site. He is displeased with the proposed plan that removes his site from commercial zoning, and feels the city is taking away his property. Cliff Guggisberg, 12780 182nd Street, asked how many open acres would be required to develop a commercial business on a 25-acre parcel. Administrator Hurlburt answered that it would be dependent on where this site was located. Gerald Muller, 23323 Olinda Trail, views this plan as taking away his land value. The former plan was good enough. Kevin Nickelson reiterated his view that the plan is too regulatory and restrictive. It removes options for people on what they can do with their property. Scandia City Council October 7, 2008 Page 5 Ernie Kertzscher, 21350 Olinda Trail, commented that the net effect of this plan appears to be higher per capita property taxes, as less development would be coming in. Bill Clapp stated that provisions are available through the purchase of development rights or the Transfer of Development Rights program to provide compensation to landowners affected by lowered density. He thought the former Trails End site could be used for a low-profile visitor center. Annette Gilbertson asked for clarification on the use of Open Space Development as it applies to a 120-acre parcel. Coleman stated that the plan would encourage conservation subdivisions in General Rural and Ag Core areas. Don Pennings stated his view that the free market has been given away to social planning. There is no fairness in destroying land value. Ross Brunfelt, 19400 Orwell Avenue, feels this is a plan gone awry. He is disappointed that the Trails End site will be zoned residential. He sees no logic in this as it is a busy corner. He asked for a more clear explanation of the Ag Core area. Coleman expanded on the definition from the draft plan in which the density is 2 per 40, but a variety of lot sizes are encouraged. Dan Booren, 11522 Mayberry Trail, stated his agreement with Mike Caron, in that mining, as a valuable resource, should not be cut off. Why is the unrestored Zavoral pit classified as prime ag? It is wishful thinking to stress and promote agricultural use of land in these current times. This plan regulates down to the extreme. He asked the commission to take another look at the plan before making a decision. Ron Simpson asked if more public involvement will be done before adoption. Chairman Ness stated that a workshop could address modifications to the plan. The public would be welcome to attend, but it wouldn't be public hearing. Ernie Kertzscher asked if there is a conflict between this proposed plan and the current development code. Mayor Seefeldt answered that yes, there is conflict and the city must adopt a new code within nine months after the Comprehensive Plan is adopted. Chairman Ness closed the public hearing at 9:13 p.m. Councilmember Harnetty relayed comments from resident Howard Hawkinson in which he is opposed to the rezoning of the Trails End site. Mr. Hawkinson also questioned how prior road assessments would be handled once a property is rezoned. That is, if a property was assessed for Scandia City Council October 7, 2008 Page 6 four parcels and then rezoned to two, will a refund be offered? City Attorney Hebert replied no, assessments are levied based on residential units that are in place for that particular zoning at that time, and are not an open-ended guarantee. Commissioner Schwarz feels that there are serious points to be considered. A decision should be postponed until the plan can be reviewed in a workshop setting. Commissioner Rodsjo felt that many good points have been addressed through the two public hearing sessions and should be more thoroughly considered in a workshop. Commissioner Krinke stated that the intent of the Comprehensive Plan Committee has never been to devalue land or to be against the will of the residents. The plan tries to mitigate lower density through use of Transfer of Development Rights. Throughout the planning process, there were no comments against the change of the Trails End corner from commercial to residential. He would be in favor of reviewing these comments in a workshop. Commissioner Maefsky proposed that the next step should be to schedule a workshop with the City Council to work through these conflicting issues. A workshop date of October 22, 2008 at 6:00 p.m. was selected. Written comments from the public were encouraged to be submitted by a deadline of October 17 at noon. Mayor Seefeldt stated that the public had significant opportunity to be involved with the planning over the past thirteen months. Positive feedback was received along the way. Councilmember Yehle, seconded by Mayor Seefeldt, moved to adjourn. The meeting adjourned at 9:32 p.m. Respectfully submitted, Brenda Eklund Deputy Clerk 4 4 N / City of Scandia Treasurer's Report September 30, 2008 Beginning Balance 09/01/08 1,548,014.59 Receipts 52,166.92 Expenditures 316,656.99 Payroll 23,438.54 -340,095.53 Adjustments: Returned Check -1,600.00 Bank Charge -5.00 Permit Surcharges -197.87 Duplicate Entry +300.00 Ending Balance 09/30/08 1 258.583.1 1 Submitted by: Colleen Firkus, Treasurer SCAN : _A wttmlfrpm-wva 2008 CASH BALANCES AT END OF MONTH FUND JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER 101 GENERAL 396,088 279,159 152,070 77,088 -12,296 -53,728 516,794 444,579 351,258 301 DEBT SERVICE 544,454 544,454 549,362 500,810 500,810 500,810 700,834 705,678 458,596 401 CAPITAL IMPR 207,796 207,796 206,562 191,717 190,752 190,115 202,682 200,593 200,103 404 PARK CAP IMPR 45,395 41,562 34,430 34,430 34,430 34,430 37,430 34,929 34,929 406 EQUIPMENT REPLACEMENT 33,820 9,732 9,732 9,732 9,732 9,732 9,732 8,390 48,390 602 201 SEWER 128,809 105,485 114,354 117.781 117,611 116,252 122,484 108,009 112,474 801 ESCROW 56,550 56,550 57,550 58,300 57,050 57,800 59,550 43,050 49,300 TOTAL 1 412,912 1,244,740 1,124,059 989,858 898,090 855,411 1,649,506 1,545,227 1,255,049 CITY OF SCANDIA *Expenditure Guideline Summary© Current Period: September 2008 YTD YTD MTD % Budget Amount Amount Balance of Budget Fund 101 GENERAL FUND Dept 41000 Administration& Finance $342,762.00 $259093.41 $28,435.67 $83668.59 75.59% Dept 41110 City Council $18,713.00 $13,809.54 $4,178.18 $4,903.46 73.8% Dept 41410 Elections $5,770.00 $2,782.82 $1,606.62 $2.987.18 48.23% Dept 41910 Planning& Building $170,244.00 $171,469.60 $15,565.82 -$1,225.60 100.72% Dept 42100 Police $101,883.00 $47,137.36 $0.00 $54,745.64 46.27% Dept 42200 Fire Dept $312,222.00 $222,386.50 $33,884.20 $89,835.50 71.23% Dept 43000 Public Works $588,475.00 $297,252.37 $42,534.70 $291,122.63 50.51% Dept 43210 Sewer&Water $3,330.00 $2,522.17 $12.02 $807.83 75.74% Dept 45000 Parks& Recreation $45,922.00 $28,275.77 $2,824.67 $17,646.23 61.57% Dept 45180 Community Center $52,926.00 $35,493.56 $2,726.4 $17,432.44 67.06% Fund 101 GENERAL FUND $1,642,247.00 $948,454.82 $163,279.51 $693,792.18 57.75% Fund 301 DEBT SERVICE Dept 47302 2002 Blacktop Bond $209,561.00 $209,561.25 $0.00 $0.00 100.00% Dept 47304 2004 Blacktop Bond $255,240.00 $255,240.00 $247,620.00 $0.00 100.00% Dept 47307 2007 Blacktop Bond $305,163.00 $27,581.25 $0.00 $277,581.75 9.04% Dept 47310 Fire Hall/Public Works Bond $121,135.00 $20,970.50 $0.00 $100,164.50 17.31% Fund 301 DEBT SERVICE $891,099.00 $513,353.00 $247,620.00 $377,746.00 57.61% Fund 401 CAPITAL IMPROVEMENTS $45,600.00 $20,260.91 $489.96 $25,339.09 44.43% Fund 404 PARK ACQUISITION AND DEV $14,000.00 $14,492.41 $2,501.00 -$492.41 103.52% Fund 406 EQUIPMENT REPLACEMENT Dept 48500 Equipment Replacement $0.00 $25,430.36 $0.00 -$25,430.36 0.00% Fund 406 EQUIPMENT REPLACEMENT $0.00 $25,430.36 $0.00 -$25,430.36 0.00% Fund 602 201 SEWER FUND $51,594.00 $56,057.08 $3,533.61 -$4,463 08 108.65% Report Total $2,644,540.00 $1,709,864.86 $383,411.85 $934,675.14 64.66% ,'e's CITY OF SCANDIA 10/21/08 2:15 PM Page 1 -c1). . . Payments SCANDIA m i n n c s o t a Current Period:October 2008 Batch Name 10-21-08 User Dollar Amt $446,540.21 Payments Computer Dollar Amt $446,540.21 $0.00 In Balance Refer 1758 AIR FRESH PORTABLE TOILETS Cash Payment E 101-45000-384 Refuse/Garbage Disposa Portable Toilets $240.00 Invoice 7247 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $240.00 Refer 1821 ALERT-ALL CORP. Cash Payment E 101-42200-210 Operating Supplies&Eq Fire Prevention Materials $547.00 Invoice 8090865 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $547.00 Refer 1822 ALL SAFE INC. Cash Payment E 101-42200-223 Building Repair&Suppli Fire Extinguisher Certifications $214.22 Invoice 89943 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $214.22 Refer 1756 AMADOR LOCKSMITH&DOOR SE Cash Payment E 401-48000-520 Capital Improvements to Re-key Community Center Locks $799.94 Invoice 7730 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $799.94 Refer 1757 AMERICAN FLAGPOLE&FLAG CO Cash Payment E 101-42200-223 Building Repair&Suppli U.S. Flag-Firehall $70.00 Invoice 9-22-08 Cash Payment E 101-45180-223 Building Repair&Suppli Community Center Flags,rope,snaps $155.00 Invoice 9-19-08 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $225.00 Refer 1759 AMER/PRIDE LINEN&APPAREL S _ Cash Payment E 101-45180-210 Operating Supplies&Eq Community Center Supplies $117.15 Invoice M678901-0908 Cash Payment E 101-45180-210 Operating Supplies&Eq Community Center Supplies $111.65 Invoice MO18873-0908 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $228.80 Refer 1823 BACKSTITCH EMBROIDERY Cash Payment E 101-42200-210 Operating Supplies&Eq Fire Prevention T-shirts $126.00 Invoice 495553 Cash Payment E 101-42200-210 Operating Supplies&Eq Turn out gear $1,050.00 Invoice 355289 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $1,176.00 Refer 1760 BONESTROO Cash Payment E 101-43000-303 Engineering Fees General Engineering $3,051.88 Invoice 161020 Cash Payment E 101-43000-303 Engineering Fees Big Marine Lake Development $3,651.09 Invoice 161021 Cash Payment E 101-43000-303 Engineering Fees 2007 Drainage Improvements $117.61 Invoice 161022 Cash Payment E 101-43000-303 Engineering Fees Pavement Management $492.21 Invoice 161023 i. „ CITY OF SCANDIA 10/21/08 2:15 PM kr .; � ; Page 2 Payments SCANDIA m t n n c s o t a Current Period:October 2008 Cash Payment E 403-48000-303 Engineering Fees The Sanctuary $712.23 Invoice 161024 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $8,025.02 Refer 1781 CHIKOS, INC _ Cash Payment E 101-41000-439 Refunds Issued Refund Investigation Fee $295.00 Invoice 9-25-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $295.00 Refer 1761 CITIBUSINESS CARD - Cash Payment E 101-41410-200 Office Supplies Election Judge food $73.66 Invoice 9-08-08 Cash Payment E 101-41000-210 Operating Supplies&Eq Drop box $121.53 Invoice 9-24-08 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $195.19 Refer 1778 COMMISSIONER OF TRANSPORT _ Cash Payment E 404-48000-530 Captital Impr Other Than Highway signs for Wind in the Pines $1,994.00 Invoice 10-10-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $1,994.00 Refer 1762 CONNEXUS ENERGY - Cash Payment E 101-43210-381 Utilities-Electric&Gas Rasmussen House $41.13 Invoice 9-29-08 Cash Payment E 101-43000-387 Street Light Utilities Wyldewood Acres $65.69 Invoice Cash Payment E 101-45000-381 Utilities-Electric&Gas Hay Lake Shelter $15.27 Invoice Cash Payment E 602-43210-381 Utilities-Electric&Gas 201 System $24.63 Invoice Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $146.72 Refer 1763 COUNTRY MESSENGER - Cash Payment E 101-41000-319 Other Services Employment Ad $56.00 Invoice 250711 Transaction Date 10/15/2008 SECURITY STATE B 10100 Total $56.00 Refer 1765 ECM PUBLISHERS, INC. Cash Payment E 101-41000-351 Legal Notices Publishing Comp Plan Hearing Notice $31.25 Invoice IT00121378 Cash Payment E 101-41000-319 Other Services Employment Ad $64.00 Invoice IT00121654 Cash Payment E 101-41410-351 Legal Notices Publishing Notice of Public Accuracy Test $18.75 Invoice IT00122585 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $114.00 Refer 1764 EKLUND, BRENDA Cash Payment E 101-41000-331 Travel Expenses Election meeting mileage $22.82 Invoice 9-25-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $22.82 Refer 1795 ENGSTROM CONSTRUCTION, INC. Cash Payment E 101-41910-439 Refunds Issued Refund Bldg.Permit Overpayment $5.00 Invoice 10-17-08 j yd, CITY OF SCANDIA 10/21/08 2:15 PM ,( s l � ! Page 3 ;� Payments SCANDIA m i n n c s o t a Current Period:October 2008 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $5.00 Refer 1766 FARM PLAN Cash Payment E 101-43000-404 Repairs/Maint Machinery Tractor,mower repairs $967.63 Invoice W77530 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $967.63 Refer 1824 FIRE EQUIPMENT SPECIALITIES _ Cash Payment E 101-42200-210 Operating Supplies&Eq PGI Carbon Hoods $301,30 Invoice 5866 Cash Payment E 101-42200-210 Operating Supplies&Eq 02,LEL,Twin-Tox Sensors $614.00 Invoice 5820 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $915.30 Refer 1825 FIRE SAFETY USA, INC. _ Cash Payment E 101-42200-210 Operating Supplies&Eq Survivair Nose Cups $95.40 Invoice 24939 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $95.40 Refer 1769 FOREST LAKE ACE HARDWARE _ Cash Payment E 101-45180-210 Operating Supplies&Eq Key ring springs $15.95 Invoice 9-15-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $15.95 Refer 1768 FOREST LAKE PRINTING Cash Payment E 101-41000-203 Printed Forms&Papers Fall Newsletter $208.16 Invoice 9606 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $208.16 Refer 1767 FRONTIER Cash Payment E 101-41910-321 Telephone Building Dept. $75.24 Invoice 6514335762 Cash Payment E 101-43000-321 Telephone Public Works $61.41 Invoice 6514335223 Cash Payment E 101-42200-321 Telephone Fire Dept. $138.51 Invoice 6514334383 Cash Payment E 101-41000-321 Telephone City Hall $206.26 Invoice 6514332274 Cash Payment E 602-43210-321 Telephone 201 Dialer $74.00 Invoice 6514332274 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $555.42 Refer 1770 FXL, INC. _ Cash Payment E 101-41000-300 Assessor Assessor Services $1,500.00 Invoice 10-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $1,500.00 Refer 1771 GOPHER STATE ONE-CALL INC _ Cash Payment E 101-43000-210 Operating Supplies&Eq Locator Tickets $14.50 Invoice 8090815 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $14.50 Refer 1773 HARNETTY, MICHAEL Cash Payment E 401-48000-530 Captital Impr Other Than Rink project-lunch $44.32 Invoice 9-23-08 CITY OF SCANDIA 10/21/08 2:15 PM • Page 4 Payments SCAN DIA m i n n c s o t o Current Period:October 2008 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $44.32 Refer 1772 HEBERT,WELCH, HUMPHREYS,P _ Cash Payment E 101-41000-304 Legal Fees Legal Services $1,516.50 Invoice 15051 Cash Payment E 403-48000-304 Legal Fees The Sanctuary Legal Fees $499.50 Invoice 15051 Cash Payment E 101-41000-304 Legal Fees Prosection Services $737.00 Invoice 15054 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $2,753.00 Refer 1774 KIRVIDA FIRE Cash Payment E 101-42200-404 Repairs/Maint Machinery 2000 Fire Pumper Repairs $547.32 Invoice 1210 Cash Payment E 101-42200-404 Repairs/Maint Machinery Rescue Truck Maintenance $185.39 Invoice 1216 Cash Payment E 101-42200-404 Repairs/Maint Machinery 1987 Fire Pumper Maintenance $626.86 Invoice 1217 Cash Payment E 101-42200-404 Repairs/Maint Machinery 1992 Tanker Maintenance $338.27 Invoice 1218 Cash Payment E 101-42200-404 Repairs/Maint Machinery 2003 Tanker $334.09 Invoice 1219 Cash Payment E 101-42200-404 Repairs/Maint Machinery 2000 Pumper Maintenance $347.74 Invoice 1220 Cash Payment E 101-42200-404 Repairs/Maint Machinery Brush Truck Maintenance $137.31 Invoice 1221 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $2,516.98 Refer 1826 KRICK CONSTRUCTION Cash Payment E 101-42200-401 Builiding Maintenance/R Material, Labor-Firehall $2,123.00 Invoice 817504 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $2,123.00 Refer 1820 LEAGUE OF MINNESOTA CITIES Cash Payment E 101-41000-316 Conferences&Seminars Hurlburt-Safety Mtg $15.00 Invoice 1-000035038 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $15.00 Refer 1818 LEAGUE OF MN CITIES INS TRUST Cash Payment E 602-43210-361 Liability/Property Ins Sewer Back-up Claim-Wolfbauer $500.00 Invoice Clm# 11064873 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $500.00 Refer 1775 LOFFLER COMPANIES, INC. Cash Payment E 101-41000-413 Office Equipment Rental Copier Rent $181.48 Invoice 108479692 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $181.48 Refer 1776 LOFFLER Cash Payment E 101-41000-413 Office Equipment Rental 4th On Base Rate Copier Lease $187.37 Invoice 117771 Cash Payment E 101-41000-413 Office Equipment Rental 3rd Qrt Overage Charges $473.52 Invoice 117161 CITY OF SCANDIA 10/21/08 2:15 PM Page 5 >' �', Payments Cg, r- C. SCANDIA m i n n c s o t a Current Period:October 2008 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $660.89 Refer 1780 MACQUEEN EQUIPMENTINC. _ Cash Payment E 101-43000-210 Operating Supplies&Eq Mower parts $270.61 Invoice 2085819 Cash Payment E 101-43000-210 Operating Supplies&Eq Mower parts $157.28 Invoice 2085850 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $427.89 Refer 1779 MENARDS Cash Payment E 101-45180-223 Building Repair&Suppli Flourescent bulbs for Comm Center $50.95 Invoice 67937 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $50.95 Refer 1784 MIDWEST FIRE&RESCUE SUPPL _ Cash Payment E 101-42200-210 Operating Supplies&Eq Firefighting Supplies $651.73 Invoice 150 Cash Payment E 101-42200-210 Operating Supplies&Eq Firefighting Apparel $52.76 Invoice 172 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $704.49 Refer 1777 MILBRANDT ENTERPRISE Cash Payment E 101-42200-401 Builiding Maintenance/R Fire Dept Cleaning $201.83 Invoice 404-43 Cash Payment E 101-42200-223 Building Repair&Suppli Fire Dept Kitchen Supplies $28.22 Invoice Cash Payment E 101-45180-401 Builiding Maintenance/R Community Center Cleaning $1,158.24 Invoice 401-43 Cash Payment E 101-45180-223 Building Repair&Suppli Community Center Supplies $23.61 Invoice Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $1,411.90 Refer 1783 MINNESOTA LIFE INSURANCE CO. _ Cash Payment E 101-41000-134 Employer Paid Life Hurlburt Life $3.70 Invoice 10-08 Cash Payment E 101-43000-134 Employer Paid Life Morrison Life $3.70 Invoice Cash Payment E 101-43000-134 Employer Paid Life Egelkraut Life $3.70 Invoice Cash Payment G 101-21710 Suppl. Life Ins. Employee Pa Egelkraut Supplemental $4.10 Invoice Cash Payment E 101-41910-134 Employer Paid Life Thorp Life $3.70 Invoice Cash Payment G 101-21710 Suppl. Life Ins.Employee Pa Thorp Supplemental $12.90 Invoice Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $31.80 Refer 1782 MN DEPT OF PUBLIC SAFETY _ Cash Payment E 101-41910-210 Operating Supplies&Eq Dangerous Dog Tags $21.00 Invoice Cash Payment E 101-41910-210 Operating Supplies& Eq Dangerous Dog Warning Signs $35.00 Invoice Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $56.00 CITY OF SCANDIA 10/21/08 2:15 PM • 3 � Page 6 .� � Payments SCANDIA m i n n c s o t a Current Period:October 2008 Refer 1785 MN DEPT. OF LABOR&INDUSTRY Ck#000011E 10/16/2008 Cash Payment E 101-41910-438 Misc.Contractual Quarterly Surcharge $197.87 Invoice 9-24-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $197.87 Refer 1789 MN NCPERS LIFE INSURANCE - Cash Payment E 101-41000-134 Employer Paid Life Admin. Dept.Life $48.00 Invoice 10-08 Cash Payment E 101-41910-134 Employer Paid Life Thorp Life $16.00 Invoice Cash Payment E 101-43000-134 Employer Paid Life Public Works Life $48.00 Invoice Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $112.00 Refer 1791 NEOPOST LEASING - Cash Payment E 101-41000-413 Office Equipment Rental Postage Machine Lease $109.17 Invoice 5308610 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $109.17 Refer 1788 NEXTEL COMMUNICATIONS - Cash Payment E 101-41000-321 Telephone Admin.Cell Phone $48.33 Invoice 721650231-039 Cash Payment E 101-41910-321 Telephone Bldg.Dept.Cell Phone $48.33 Invoice Cash Payment E 101-43000-321 Telephone Public Works Cell Phones $145.01 Invoice Cash Payment E 101-42200-321 Telephone Fire Dept.Cell Phones $193.33 Invoice Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $435.00 Refer 1786 NORTHLAND TRUST SERVICES - Cash Payment E 307-47000-601 Long Term Debt Principa 2007 Road Project Bond $250,000.00 Invoice 10-08 Cash Payment E 307-47000-611 Long Term Debt Interest Bond Interest $27,581.25 Invoice Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $277,581.25 Refer 1793 ODEA, THOMAS _ Cash Payment E 101-41910-439 Refunds Issued Refund Variance App. Less Permit Fee $120.82 Invoice 9-19-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $120.82 Refer 1792 OFFICEMAX CONTRACT, INC. Cash Payment E 101-41000-200 Office Supplies Office Supplies $122.44 Invoice 818338 Cash Payment E 101-43000-210 Operating Supplies& Eq Key Box for Public Works $23.59 Invoice 113605 Cash Payment E 101-41000-200 Office Supplies Office Supplies $106.95 Invoice 113605 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $252.98 Refer 1790 OFFICEMAX - Cash Payment E 101-42200-223 Building Repair&Suppli Fire Dept Office Chairs $512.31 Invoice 448272037 Cd. CITY OF SCANDIA 10/21/08 2:15 PM t ST,. n 3 Page 7 y �. ' Payments SCANDIA m i n n c s o t a Current Period:October 2008 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $512.31 Refer 1787 OLSON, CAROL _ Cash Payment E 101-41000-200 Office Supplies Bill's Retirement Cake $14.00 Invoice 10-08 Transaction Date 10/16/2008 SECURITY STATE B 10100 Total $14.00 Refer 1808 PETERSON EXCAVATING Cash Payment E 101-43000-405 Contractual Road Maint/ Grader Services $540.00 Invoice 5201 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $540.00 Refer 1809 PETERSON REPAIR& TOWING Cash Payment E 101-43000-404 Repairs/Maint Machinery 1997 Pick-up repairs $367.82 Invoice 5956 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $367.82 Refer 1810 RYBAK AGGREGATE LLC _ Cash Payment E 101-43000-228 Gravel&Sand Limestone $104.41 Invoice 1516 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $104.41 Refer 1813 SCANDIA FIRE RELIEF ASSOCIATI Cash Payment E 101-42200-324 State of MN-Fire Relief State Fire Relief Aid $25,103.00 Invoice Cash Payment E 101-42200-325 City Match-Fire Relief City Match $50,000.00 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $75,103.00 Refer 1814 SCANDIA STORE _ Cash Payment E 101-42200-210 Operating Supplies&Eq Fire Dept Dinner $112.20 Invoice 8-25-08 Cash Payment E 101-42200-210 Operating Supplies&Eq Fire Dept Dinner $262.59 Invoice 9-29-08 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $374.79 Refer 1811 SELECT ACCOUNT Cash Payment E 101-41000-131 Employer Paid Health Hurlburt HSA $100.00 Invoice 10-2008 Cash Payment E 101-41910-131 Employer Paid Health Thorp HSA $100.00 Invoice Cash Payment E 101-43000-131 Employer Paid Health Morrison HSA $100.00 Invoice Cash Payment G 101-21706 Accrued Medical Ins Morrison Contribution $310.00 Invoice Cash Payment E 101-43000-131 Employer Paid Health Egelkraut HSA $100.00 Invoice Cash Payment G 101-21706 Accrued Medical Ins Egelkraut Contribution $200.00 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $910.00 Refer 1815 SHERRILL REID _ Cash Payment E 101-41000-314 Animal Control Animal Control $75.00 Invoice 08-144 -. 7. CITY OF SCANDIA 10/21/08 2:15 PM t sf . Page 8 14 ' Payments SCANDIA m i n n c s o t a Current Period: October 2008 Cash Payment E 101-41000-314 Animal Control Animal Control $75.00 Invoice 08-145 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $150.00 Refer 1812 SRC, INC. Cash Payment E 101-45000-384 Refuse/Garbage Disposa Ballfield $63.63 Invoice 10-07-08 Cash Payment E 101-42200-384 Refuse/Garbage Disposa Firehall $20.10 Invoice Cash Payment E 101-43000-384 Refuse/Garbage Disposa Public Works $13.39 Invoice Cash Payment E 101-45000-384 Refuse/Garbage Disposa Log House Landing $105.50 Invoice Cash Payment E 101-45180-384 Refuse/Garbage Disposa Community Center $125.59 Invoice Cash Payment E 101-41000-430 Recycling Recycling-October $2,320.50 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $2,648.71 Refer 1828 STILLWATER MEDICAL GROUP _ Cash Payment E 101-42200-305 Medical Fees Medical Fee $48.00 Invoice 81348 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $48.00 Refer 1816 SW/WC SERVICE COOPERATIVE _ Cash Payment E 101-41000-131 Employer Paid Health Hurlburt $272.00 Invoice 11-2008 Cash Payment E 101-41000-131 Employer Paid Health Eklund $272.00 Invoice Cash Payment E 101-41910-131 Employer Paid Health Thorp $272.00 Invoice Cash Payment E 101-43000-131 Employer Paid Health Morrison $697.60 Invoice Cash Payment G 101-21706 Accrued Medical Ins Morrison Contribution $174.40 Invoice Cash Payment E 101-43000-131 Employer Paid Health Egelkraut $697.60 Invoice Cash Payment G 101-21706 Accrued Medical Ins Egelkraut Contribution $174.40 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $2,560.00 Refer 1794 TODDS HOME CENTER - Cash Payment E 101-43000-210 Operating Supplies&Eq Supplies $394.93 Invoice 9-30-08 Cash Payment E 101-43000-212 Fuel Fuel $463.24 Invoice Cash Payment E 101-45180-223 Building Repair&Suppli Comm.Center Supplies $259.77 Invoice Cash Payment E 101-41910-212 Fuel Fuel-Bldg Dept $56.19 Invoice Cash Payment E 101-42200-212 Fuel Fuel-Fire $42.35 Invoice CITY OF SCANDIA 10/21/08 2:15 PM • t ..• A. Page 9 Payments SCANDIA m i n n c s o t a Current Period:October 2008 Cash Payment E 101-42200-212 Fuel Fuel-Fire $179.39 Invoice Cash Payment E 101-42200-223 Building Repair&Suppli Bldg.Supplies $24.53 Invoice Cash Payment E 101-42200-210 Operating Supplies&Eq Operating Supplies $86.42 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $1,506.82 Refer 1829 TOP-ALL ROOFING INC. Cash Payment E 101-42200-223 Building Repair&Suppli Repair leaking exhaust vents $315.00 Invoice 17116-S Cash Payment E 101-43000-223 Building Repair&Suppli Public Works repair $210.00 Invoice Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $525.00 Refer 1830 TWIN CITY HARDWARE Cash Payment E 101-42200-223 Building Repair&Suppli Weatherstripping $38.78 Invoice S0110488 Transaction Date 10/21/2008 SECURITY STATE B 10100 Total $38.78 Refer 1797 UNION SECURITY INSURANCE CO Cash Payment E 101-41000-135 Employer Paid Disability Hurlburt LTD $51.10 Invoice 10-2008 Cash Payment E 101-41000-135 Employer Paid Disability Adjustment in rate $34.80 Invoice Cash Payment E 101-41910-135 Employer Paid Disability Thorp LTD $31.70 Invoice Cash Payment E 101-41910-135 Employer Paid Disability Rate Adjustment $18.90 Invoice Cash Payment E 101-43000-135 Employer Paid Disability Morrison LTD $59.40 Invoice Cash Payment E 101-43000-135 Employer Paid Disability Rate Adjustment $42.60 Invoice Cash Payment E 101-43000-135 Employer Paid Disability Egelkraut LTD $51.10 Invoice Cash Payment E 101-43000-135 Employer Paid Disability Rate Adjustment $34.80 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $324.40 Refer 1796 V.I.P. PEST CONTROL Cash Payment E 101-45180-401 Builiding Maintenance/R Pest Control $34.16 Invoice 6267 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $34.16 Refer 1799 WASHINGTON COUNTY RECORDE _ Cash Payment E 101-41910-312 Planning Services Resolution-CHOF $46.00 Invoice 1608 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $46.00 Refer 1800 WASHINGTON COUNTY SURVEY() Cash Payment E 101-41910-312 Planning Services Parcel Search-Hermes $53.13 Invoice 1008885 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $53.13 CITY OF SCANDIA 10/21/08 2:15 PM • Sic 10 Payments SCANDIA m i n n c s o t a Current Period:October 2008 Refer 1798 WASHINGTON COUNTY _ Cash Payment E 101-42100-318 Police Contract Police Service First Half 2008 $48,669.10 Invoice 61636 Cash Payment E 101-42100-319 Other Services Investigation Fee-Mi Casita $200.00 Invoice 61595 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $48,869.10 Refer 1801 WHITE,MICHAEL _ Cash Payment E 401-48000-530 Captital Impr Other Than Rink-paint sprayer $106.74 Invoice 9-29-08 Cash Payment E 401-48000-530 Captital Impr Other Than Paint and caulking $70.35 Invoice Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $177.09 Refer 1802 XCEL ENERGY Ck#000012E 10/17/2008 Cash Payment E 101-43000-381 Utilities-Electric&Gas Maintenance Garage $45.94 Invoice 169137413 Cash Payment E 101-45180-381 Utilities-Electric&Gas Community Center $640.59 Invoice 169300154 Cash Payment E 602-43210-381 Utilities-Electric&Gas Lift Station#1 $18.20 Invoice 302519740 Cash Payment E 101-43000-387 Street Light Utilities Uptown Streetlights $247.38 Invoice 302785259 Cash Payment E 101-43210-381 Utilities-Electric&Gas Uptown Sewer $11.36 Invoice 303033579 Cash Payment E 101-43000-381 Utilities-Electric&Gas Flashing Light $33.44 Invoice 303328935 Cash Payment E 101-45000-381 Utilities-Electric&Gas Aerator $8.52 Invoice 303682753 Cash Payment E 101-42200-381 Utilities-Electric&Gas Fire Siren $3.38 Invoice 167808623 Cash Payment E 101-45000-381 Utilities-Electric&Gas Ballfield $243.39 Invoice 168641712 Cash Payment E 602-43210-381 Utilities-Electric&Gas Bliss LS 3&4 $41.54 Invoice 168810455 Cash Payment E 602-43210-381 Utilities-Electric&Gas Bliss LS#2 $39.14 Invoice 168954641 Cash Payment E 101-45180-381 Utilities-Electric&Gas Annex Gas $25.55 Invoice 169001132 Cash Payment E 101-45180-381 Utilities-Electric& Gas Annex Electric $51.14 Invoice 168963052 Cash Payment E 101-42200-381 Utilities-Electric&Gas Fire Department $590.61 Invoice 168964290 Cash Payment E 101-43000-381 Utilities-Electric&Gas Public Works $393.74 Invoice 168964290 Cash Payment E 101-45000-381 Utilities-Electric&Gas Warming House $122.34 Invoice 168955633 Cash Payment E 101-43000-387 Street Light Utilities Streetlights $272.57 Invoice 170152805 Transaction Date 10/17/2008 SECURITY STATE B 10100 Total $2,788.83 � CITY OF SCANDIA 10/21/08 2:15 PM A\,_ Ttit Page 11 Payments SCAN DIA m i n n c s o t o Current Period:October 2008 Fund Summary 10100 SECURITY STATE BANK 101 GENERAL FUND $164,034.37 101 GENERAL FUND $82,758.73 307 BLACKTOP PROJECCT 2007 $277,581.25 401 CAPITAL IMPROVEMENTS $1,021.35 403 SANCTUARY $1,211.73 404 PARK ACQUISITION AND DEV $1,994.00 602 201 SEWER FUND $697.51 $529,298.94 Pre-Written Check $2,986.70 Checks to be Generated by the Compute $443,553.51 Total $446,540.21 Meeting Date: 10/21/2008 Agenda Item: City Council Agenda Report City of Scandia 14727 209t1' St. North Scandia, MN 55073 (65 I) 433-2274 Action Requested: Approve an On-Sale 3.2% Liquor License for the Scandia Community Senior Center for 2009. Deadline/ Timeline: • The license period would begin on January 1, 2009 and end on December 31, 2009. Background: • The Scandia Community Senior Center is required to have a 3.2% liquor license in order to be eligible for a consumption and display permit. • Approval of the license does not require that the city actually sell beer. To do so would raise other issues (such as insurance.) The license is required in order to preserve the opportunity for groups renting the Community Center to serve liquor at their events. Recommendation: 1 recommend that the Council approve the license. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (community center liquor license) Page 1 of 1 10/07/08 Meeting Date: 10/21/2008 Agenda Item: 5. e) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve a utility permit for West Lake Builders, Inc. to install a sewer line under 182' Street N to serve property at 12614 182nd Street N. The sewer line would be directionally bored to a drainfield across the street. Deadline/Timeline: N/A Background: • Ordinance#39, as amended by ordinance#42, requires utility companies to secure a permit from the City prior to installation of utilities in public rights-of-way. • The City Engineer has reviewed the application and recommended approval with conditions. Recommendation: Staff recommends that the Council approve the permit with the condition that the applicant complies with the engineer's recommendations and pays the required permit fees. Attachments/ • Permit application Materials provided: • Letter dated October 15, 2008 from Ryan Goodman, Bonestroo Contact(s): West Lake Builders, 715 286-9878 Prepared by: Anne Hurlburt, Administrator (utility pennit west lake builders) Page 1 of 1 10/17/08 UTILITY PERMIT APPLICATION CITY OF SCANDIA 14727 209th Street North, PO Box 128, Scandia, MN 55073 651/433-2274 Facsimile Machine 651/433-5112 Application is hereby made for permission to place, construct and thereafter maintain the following: FEE: $50.00 Project Address(if known) l� /& n'v s- /V, Legal Description(attach if necessary) -4 cr/ /Z B i5 h dce y/c.) %C t ted , ) , Property ID Number Type of Utility-General Description // Q( C'i� ►7 mate+ , r S e' +vA S c=�i C,� 1 rnti L /c7 6 I H s f . //u LI b4 J ✓ /S%. L1`t �z cc/; �f✓ JD 'arc�+n �� /2 �m:u 5e ca'/� -�Jc e��/rw. ✓t }/��f� f¢ Y.�ci �/i v�..v 1[ 1`(ee- t p^ri(X h ; tad C[ v3 V S l r See ..te % +✓I J N 1 o 6-#0 G Lt eci Contractor Name Address City State Zip Phone c_y GA)e-v ma ;:I C4-,.., 1-1`-fo e Y 7/.S• c366,-9 GAS 75' c? /e).4,X7o Nil ( / 5-4/ci6- Describe Work and Submit Two(2) Copies of all Plans: / S P a P s t 9 ,� ii(m N lt.r a� • Start date: / Completion date: /5 0-8 I hereby certify that I have read and will comply with all of requirements of the Scandia Development Code that apply to the activity for which I am seeking permit approval. The granting of this permit in no way permits acts which may be prohibited by other governmental agencies. GC) •`71 e crt /8(3L/_-__52Jefs Signature of Applicant �` Date ( FOR OFFICE USE ONLY r'AjD Fee Paid: j SCANDIA Approved by: Date: 2335 Highway 36 tN St.Paul, MN 55113 Tel 651-636-4600 Fax 651 636 1311 www.bonestroucorn ' Bonestroo October 15,2008 ,{"' Ms.Anne Hurlburt Scandia Community and Senior Center 14727 209th St.N. Scandia,MN 55073 Re: Private Force Main Service— 182"d Street North City of Scandia,MN,Project#568-08-000 Dear Anne: Enclosed please find the right-of-way Permit for the referenced utility permit application for Council consideration for approval. As a request to install a private force main service within the east right-of-way of 182"d Street North, we recommend the following items be required as part of the City approval: 1) Utilities shall be installed per City of Scandia Permit requirements. 2) No driveway or roadway shall be disturbed by this installation. Crossing of existing paved areas or permanent erosion items shall be by directional boring. Utility locates must be called in to Gopher State One Call. Any damage done will be required to be repaired. 3) All disturbed turf areas shall be back-filled,compacted and restored to an equal or better condition within one week of their disturbance. All existing lawn areas shall be restored with quality lawn sod. New sod shall be maintained by the utility company for 30 days,and then it becomes the responsibility of the homeowner. No seeding of existing lawn areas will be allowed. 4) All mailboxes disturbed by the utility installation must be temporarily relocated during construction and replaced immediately after utility installation is complete without interruption of U. S.Mail services. All temporary relocations shall be coordinated with the postmaster and affected residents prior to commencement of construction activities. 5) Any trench settlements that occur after the completion of the restoration will have to be redone once the settlement is fixed. 6) Traffic Control and Devices on 182"d Street North and other protective measures shall conform to MMUTCD. 7) Before construction a detailed sketch shall be submitted showing alignment of force main which shall be at least l0' away from the shoulder of 182"d Street North,boring pit locations(again 10' away from the shoulder of 182nd Street North),area of disturbance along with silt fence location, project schedule,and submittal information of pipe material and tracer wire that will be installed for locating purposes. 8) After construction field markers/posts with reflectors at the crossing under the roadway and a detailed record plan shall be submitted to the City showing alignment,depth,and crossing location of the force main. The private force main service shall also be recorded and registered as a Utility for a Gopher State One Call. If you have any questions or concerns feel free to contact me at 651-967-4616. Sincerely, 4r, 4L Ryan Goodman Bonestroo,Construction Supervisor st Paul St(loud Roc hestei Milwaukee (hicaco Engineering Planning Innovation incirrez roam DAB aZIVmt PART OF GOVERNMENT LOT 5,SECTION 33,T.32 N.,R.20 W., WASHINGTON COUNTY,MINNESOTA, A A. cyri,,, F0/4 r19. N /la \ 1' 4' \JIB f,v+,\ 0 .— II BURTON PROPERTY`64, y/ NORTH 3.4 66 ;-34.66 I, I- - _ / GRAPHIC SCALE .i v SCALE IN FEET u -6t$LDING ' /./ / 100- - i— 2 00 200 (f „..P.- '!•; g 1 v� �y i ( 4 1 INCH - 100 FEET g .! \ P S i ( • DENOTES FOUND IRON MONUMENT ' DENOTES SOIL BORING LOCATION w , �0� \�\ ''' rr DENOTES SOIL PERC TEST LOCATION rl 1 o \ p-i �.' �� o DENOTES PVC PIPE 4S �I•< '4 �� d $ 1'• f/. a '� ' \ 3 i 1 \\ ,a,) �4? ; ;\ AP z I \, ,P\ C,. g / IP ,...b t. I '/ \ 74.43159.084.664 Zi'l \ \\ I \ \ C-S ,2 I V 0.L�R V F 81--6I-I 9/c- I I I 1 1 i HULT k ASSOCIATES, INC. SURVEYORS. ENGINEERS & WETLAND SPECIALISTS a )0)REEST LK.%AN ,5025 oil aa;un . 9 ,I-2J-20C4 Meeting Date: 10/21/2008 Agenda Item: 7 a) i) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider the Park and Recreation Committee's recommendation for highway signage for Wind in the Pines Park. Deadline/ Timeline: N/A Background: • The Park and Recreation Committee's plans for Wind in the Pines Park include signage to make the public aware of the park's location on State Highway 95. • The draft Capital Improvement Program forwarded to the Council in August included signage and other improvements for this park as project PR-002, to be paid from the Park Capital Improvement Fund in 2010. • Signs on Highway 95 must meet MnDOT requirements. Committee member Tom Vogen contacted MnDOT and received the attached proposal with two options for highway signs. The Committee's consensus was that the smaller signs (4' by 3' with the wording"Nature Park") would be adequate. Two signs would be placed, one each for northbound and southbound traffic. • The cost of the signs would total $1,994.00. In addition, the city would be required to sign an agreement to pay replacement costs when needed (approximately 12 year replacement cycle) at MnDOT discretion. • Funding is currently available in the Park Capital Improvement Fund. This would reduce the fund balance available for other projects planned in 2009. Recommendation: I recommend that the Council approve the request as recommended by the Park and Recreation Committee. Attachments/ • Letter Dated September 22, 2008 from Minnesota Department of Materials provided: Transportation Contact(s): Tom Vogen, Park and Recreation Committee (651 433-2737) Prepared by: Anne Hurlburt, Administrator (wind in the pines highway signs) Page 1 of 1 10/08/08 11,$NESol4 Minnesota Department of Transportation f yF --- 3 r Metropolitan District �.� 0 Waters Edge • oFTRP 1500 West County Road B-2 Roseville, MN 55113-3174 September 22, 2008 City of Scandia Attn: Tom 21621 Oldfield Ave N Scandia, MN 55073 Re: Signing for Wind in the Pines Park Dear Tom, Per your request, we have located available signing locations for the Wind in the Pines Nature Park on north and southbound Trunk Highway(TH) 95 at the entrance to the park. In accordance with current Minnesota Department of Transportation policy, the requester must pay for minor traffic generator signs such as guide signs for golf courses, government centers, parks, etc. Therefore, the owner/operator of this facility must pay the sign fabrication (based on the square footage of the sign), sign support structure and installation costs for the guide signs. There are two options for sign panel design. I've attached colored copies for each option and the cost for each design is listed below: OPTION Sign Legend Location Size (in) Quantity Cost per Sign TOTAL NATURE 1 PARK TH 95 48 x 36 2 $997.00 $1,994.00 (right or left yix'a' arrow) Wind ind thein 2 Pines Nature Park TH 95 132 x 54 2 $1,968.25 $3,936.50 (right or left arrow) I've also enclosed an application that must be filled out (please print) and the Certification of Compliance form that needs to be read and signed. Return these forms along with a check made out to the "Commissioner of Transportation" for the amount indicated and send them to the address below: Mn/DOT Traffic Engineering 1500 W County Road B2 Roseville, MN 55113 Attn: Heather Lott �, _ An equal opportunity employer Once I have received your forms with payment, the signs will be fabricated and installed. Due to fabrication of the sign and depending on weather this could take up to 2 months. Please contact me at 651-234-7831 if you have any questions regarding this process. Sincerely, Heather Lott, P.E. Signing and Pavement Marking Engineer Mn/DOT, Office of Traffic Engineering Cc: CS File 8210 r \ A T A NATURE 'AT U R E (O CO i d APARK 1(S)Ki M PRK . . s. .......ioo., M M X X *II. I co CD co co M v �— 9.1 >� 29.8 >� 9.1 9.1 >k 29.8 >k 9.1—> >k 13.6 13.6 >k 20.8 >k 13.6 13.6 >� 20.8 1` 17 >k 14 >k 17 > < 17 >k 14 >k 17 > I k 48 48 > 3.0" Radius, 1.0" Border, White on Brown; 3.0" Radius, 1.0" Border, White on Brown; "NATURE" D; "PARK" D; Arrow 13 - 14.0" 180°; "NATURE" D; "PARK" D; Arrow 13 - 14.0" 0°; A ' tt, 'tw M Wind in the co . , . 0 I Pines Nature _c_ii D-4 3 ,a +1111 f M ti v f 29.4 1 28 >l< 8 -9.8-1-8 >< 19.4 1 29.4 > f--7 1 32.9 1 8 1 41.7 1 8 >l< 27.4 1 7 57 1 18 >I< 57 > 132 > 6.0" Radius, 1.3" Border, White on Brown; "Wind in the" E Mod• "Pines Nature Park" E Mod. Arrow 14 - 18.0" 180 M n Wind in --cio the A • Pines Nature Park ih } • J f 29.4 1 28 1 8—1-9.8->-8 >I< 19.4 1 29.4 > E 7 ›l< 32.9 8 1 41.7 1 8 1 27.4 1 7-> < 57 J< 18 1 57 > 132 6.0" Radius, 1.3" Border, White on Brown; "Wind in the" E Mod; "Pines Nature Park" E Mod; Arrow 14 - 18.0" 0°; Installation of Guide and Informational Signing on Trunk Highways (T.H.) (revised 11-07-06) CERTIFICATION OF COMPLIANCE I, the undersigned, do hereby certify that this facility conforms to all applicable laws and regulations concerning the provisions for public accommodations without regard to race, color creed, religion, national origin, sex, disability, age, and sexual orientation. I agree to accept the sign(s) format, design, structure, and location(s) determined by Mn/DOT, in compliance with all pertinent state signing standards, and to make payment in advance for all current costs for the fabrication and installation of signs by Mn/DOT. If signing needs to be fabricated and installed under contract, I agree to pay the amount determined by contract bid prices. I do also agree to pay any costs incurred in relocating signs, if feasible, to achieve proper spacing distances. I do also agree to participate in any additional maintenance and/or sign replacement costs for the guide and information signs(s) resulting from damage, vandalism, and other such occurrences beyond the control of Mn/DOT. I agree to pay Mn/DOT for all current costs required to repair the sign panel and/or sign structure. If total replacement is required, I agree to provide at my cost a new sign(s) and to pay Mn/DOT, in advance, the current cost for installing the sign(s) and/or replacing the sign structure. In addition, I understand that when signs must be refurbished due to natural deterioration, (based on manufacturers warranties, an approximate 12 year replacement cycle at Mn/DOT's discretion), I will be required to reapply for signing and pay current replacement costs. I also agree to notify Mn/DOT 30 days in advance if the facility name changes, if there is a change in facility ownership, or when the facility ceases to exist. I understand that Mn/DOT reserves the right to permanently remove or relocate guide and information signs due to roadway construction or maintenance, when new or additional regulatory, warning, or guide signs are required to be installed, or as required by changes in State Statutes applying to guide and information signs. Additional guidance (trailblazing) signing from the trunk highway intersection/interchange to the facility will be the responsibility of the applicant and the local road authority, and must be in place prior to the installation of trunk highway signing. The applicant may obtain the salvaged sign panel within 30 days of removal, on condition that the sign shall not be reinstalled on any public right of way nor shall it be reinstalled in any location readily visible to any motor vehicle on the Mn/DOT trunk highway system. I, the undersigned, herewith accept the terms and conditions of the regulations of the Commissioner of Transportation and agree to fully comply herewith to the satisfaction of Mn/DOT. Mn/DOT may remove the sign(s) for any failure to comply with these terms and/or non-payment of any repair or replacement costs. Date Applicant's signature Facility Name (PLEASE PRINT) dJNNEs°zq MINNESOTA DEPARTMENT OF TRANSPORTATION (MN/DOT) Installation of Guide and Informational Signing on Trunk Highways (T.H.) tar- .* (PLEASE PRINT) (revised 11-07-06) rOF Ts Applicant Name Street Address City, State, and Zip County Phone ( ) -Facility Name (as requested to appear on the sign) -Exact location of facility -Signing location(s): Intersection of T.H. and -Number of signs requested: (circle) 1 2 3 4 (all the signs must contain the same legend) -Circle the direction of travel to be signed. Eastbound Westbound Northbound Southbound -Distance from signed intersection/interchange to business: miles. -Direction to the facility from the signed intersection/interchange: (circle one) East West North South Applicant must read,complete, and sign the reverse side (Certification of Compliance) prior to the fabrication and installation of the sign(s). Total current costs = (includes fabrication, installation and overhead) Payment-for sign(s) must be included with the completed application. Make check or money order payable to: COMMISSIONER OF TRANSPORTATION Mn/DOT Use Only ❑ Bill (State Agencies only) ❑ Payment Received Dated Authorized Minnesota Department of Transportation Permit No. Area T.H. R,P. C.S. Return to: Minnesota Department of Transportation Questions: Heather Lott— Metro Traffic call (651) 234-7831 1500 West County Road B2 Roseville, MN 55113 Meeting Date: 10/21/2008 Agenda Item: City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: None—information only. Deadline/ Timeline: N/A Background: • Monthly reports on calls and citations issued are received from the Washington County Sheriff's office. • Deputy Chris Majeski will be present at the City Council Meeting to answer any questions that the Council may have concerning police protection for the City. Recommendation: N/A Attachments/ • Citations by city report, 09/01/08 to 09/30/08 Materials provided: • Contract ICR's report, 09/01/08 to 09/30/08 Contact(s): Prepared by: Anne Hurlburt, Administrator (sheriff report) Page 1 of 1 10/02/08 09-08-ALCOPFR$ (14) PF Citations by City Rpt QIJS Page 1 10/01/08 5:26:58 Washington County Sheriffs Office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 9/01/2008 To: 9/30/2008 SCANDIA Offense Offense Location Citation # Date Time 9/06/2008 1555 OAKHILL RD N/OLINDA TR N J12902 Statute 340A 503 1A2 MINOR CONSUMPTION 9/06/2008 1555 OLINDA TR N/OAKHILL J12903 Statute 340A 503 1A2 MINOR CONSUMPTION 9/06/2008 2357 11300 180TH ST#3 SW389223 Statute 609 72 DOC 9/06/2008 0927 21656 MANNING TR SW389790 Statute 609 748 6A VIOLATE OHH 9/06/2008 2145 OAKHILL/209TH 821018981 Statute 340A 503 UNDERAGE CONSUMPTION 9/07/2008 0010 MEISTERS BAR SW388676 Statute 609 52 DOC 9/07/2008 0040 14808.OAKHILL RD SW388677 Statute 609 72 DOC 9/12/2008 1313 OLINDA TR/97 821011021 Statute 107 G 49CFR EXP HAZ MAT SAFETY PERMIT 9/15/2008 1747 SCANDIA TR/220TH ST 821011163 Statute 169 797 3 NO INSURANCE 9/16/2008 1856 19800 BLK MANNING TR 821019149 Statute 169 14 2A SPEED 66/55 9/17/2008 1530 MANNING TR/220TH ST 821011161 Statute 169 14 2A SPEED 64/55 9/19/2008 1111 MANNING TR/23500 BLK 821011167 Statute 169 14 2A SPEED 64/55 9/22/2008 0555 12100 BLK HWY 97 821019004 Statute 169 14 2A SPEED 69/55 9/22/2008 0609 12100 BLK HWY 97 821019005 Page 1 09-08-ALCOPFR$ (14) Statute 169 14 2A SPEED 74/55 9/22/2008 1550 MANNING / 192ND ST 821019152 Statute 169 18 4 PASS ON RIGHT PF Citations by City Rpt QIJS Page 2 10/01/08 5:26:58 Washington County Sheriffs Office CITATIONS BY CITY REPORT City Selected: SCANDIA From Date: 9/01/2008 To: 9/30/2008 Offense Offense Location Citation # Date Time 9/24/2008 1547 MANNING / MAYBERRY 821011168 Statute 169 14 2A SPEED 64/55 9/24/2008 1700 LOFTON AV/218TH ST 821011169 Statute 169 14 2A SPEED 64/55 9/24/2008 0514 12100 BLK SCANDIA TR 821019006 Statute 169 14 2A SPEED 74/55 9/30/2008 0550 12100 BLK SCANDIA TR 821019007 Statute 169 14 2A SPEED 74/55 9/30/2008 0602 12100 BLK SCANDIA TR 821019008 Statute 169 14 2A SPEED 72/55 9/30/2008 0611 12100 BLK SCANDIA TR 821019009 Statute 169 14 2A SPEED 72/55 Total for City: SCANDIA 21 ** END OF REPORT ** Page 2 09-08-CJBWPFR$ (14) PRT CONTRACT ICR REPORT QIJS Page 1 10/01/08 5:26:58 Washington County Sheriffs Office CONTRACT ICR's Contract Report for SCANDIA For the Period 9/01/08 To 9/30/08 Date Time ICR# ID# Street Name Complaint 9/01/08 6:32:52 108028680 0138 228TH ST CHECK THE ADDRESS 9/01/08 7:51:57 108028684 0138 MAYBERRY TR DUMPING COMPLAINT 9/01/08 12:15:35 108028700 0138 OLINDA TR AUD ALARM 9/02/08 13:06:09 108028813 0190 SCANDIA TR DEER POSSESSION PERMIT 9/02/08 16:01:17 108028827 0190 MAYBERRY TR DIRECTED PATROL-SPEED/20 MINS/ 9/02/08 22:39:09 108028853 0111 MANNING TR CATTLE ON THE LOOSE 9/03/08 0:55:23 108028858 0136 OLINDA TR SUSP ACTIVITY 9/03/08 7:30:38 108028874 1291 OZARK AV LIQUOR LICENSE APPLCIATION 9/03/08 9:19:15 108028892 0190 OZARK AV ALARM 9/03/08 13:40:24 108028964 0190 OBRIEN TR ASSIST/EXTRA PATROL REQUEST 9/03/08 14:22:47 108028968 0190 OLAND AV PERSONAL INJURY ACCIDENT 9/04/08 9:11:50 108029030 0175 LOFTON CT POSS ELECTRICAL FIRE 9/04/08 10:08:26 108029041 0175 OLINDA TR FOUND BICYCLE 9/04/08 16:55:03 108029092 0190 OAKHILL CT WELFARE CHECK 9/05/08 17:29:15 108029217 0190 OLAND AV DISTURBANCE 9/05/08 18:17:08 108029224 0190 OLINDA TR ATV VIOLATION 9/05/08 21:00:34 108029244 0190 SCANDIA TR W/W EQUIPMENT VIOLATION 9/05/08 21:11:55 108029246 0190 188TH ST RUNAWAY JUV REPORT 9/06/08 9:10:54 108029275 0175 MANNING TR OFP VIOLATION 9/06/08 11:33:56 108029284 0175 OLINDA TR ALARM 9/06/08 13:25:23 108029295 0190 SCANDIA TR DRIVING COMPLAINT 9/06/08 14:24:01 108029301 0190 MAXWILL AV MEDICAL 9/06/08 15:55:23 108029306 0185 OAKHILL RD INTOXICATED JUVENILES 9/06/08 18:13:50 108029321 0190 OBRIEN TR VEH LOCK OUT 9/06/08 19:15:00 108029330 0190 BIG MARINE LAKE MEDICAL 9/06/08 21:46:43 108029346 0190 OAKHILL RD UNDERAGE INTOXICATED MALE 9/06/08 22:42:45 108029350 0190 OLINDA AV POSS BREAK IN-IN PROGRESS 9/06/08 22:54:17 108029351 0190 OLINDA TR CHECK THE WELFARE/DOC ARREST 9/07/08 0:03:18 108408978 OAKHILL RD AOA--FIGHT 9/07/08 0:04:43 108029355 0167 OAKHILL RD FIGHT 9/07/08 0:26:42 108029356 0167 OAKHILL RD DISRODERLY CONDUCT 9/07/08 2:56:51 108029362 0121 OAKHILL RD DISORDERLY CONDUCT 9/07/08 5:22:45 108029365 0173 202ND ST PUBLIC ASSIST 9/07/08 12:25:27 108029385 0135 OAKHILL RD VEH LOCKOUT 9/07/08 16:21:39 108029397 0149 SCANDIA TR DK DRIVER 9/08/08 9:46:51 108029443 0138 OAKGREEN AV HARRASSMENT REPORT 9/08/08 10:29:01 108029451 OLINDA LN CIVIL PROCESS CASE 9/08/08 13:49:04 108029471 0190 218TH ST PUBLIC ASSIST *21 REQUEST 9/08/08 14:55:37 108029477 0190 SCANDIA TR HARASSING COMMUNICATIONS 9/08/08 16:41:51 108029492 0190 LARKSPUR AV DUMPING COMPLAINT 9/08/08 17:16:38 108029498 0190 ST CROIX TR VEHICLE LOCKOUT 9/08/08 21:33:26 108029512 0134 SCANDIA TR W/W 103479 SPEED 9/08/08 22:17:06 108029516 0100 ST CROIX TR WARRANT ARREST, SMALL AMT MJ/M 9/09/08 4:53:27 108029527 0193 MAYBERRY TR ALARM 9/09/08 11:28:46 108029564 0190 LAYTON CT CIVIL ISSUES **21 COMP** 9/09/08 13:29:11 108029576 0190 OAKHILL RD PROBATION VIOLATION 9/10/08 17:29:40 108029731 0111 SAINT CROIX TRL TRAFFIC/SPEED Page 1 09-08-CJBWPFR$ (14) 9/11/08 18:16:14 108029877 0170 170TH ST LICENSE PLATE EXPIRED 9/12/08 8:50:00 108029925 0117 236TH ST 21 9/12/08 13:16:30 108029952 0154 OLINDA TR CVSA LVL 2 INSPECTION 9/12/08 13:31:16 108029955 PENFIELD AV CIVIL PROCESS CASE 9/12/08 14:39:19 108029968 0175 PARKVIEW AV MEDICAL PRT CONTRACT ICR REPORT QIJS Page 2 10/01/08 5:26:58 Washington County Sheriffs Office CONTRACT ICR's Contract Report for SCANDIA For the Period 9/01/08 To 9/30/08 Date Time ICR# ID# Street Name Complaint 9/12/08 17:04:06 108029988 0170 MANNING TR LOST DOG 9/13/08 2:02:18 108030033 0173 OBRIEN TR NOISE COMPLAINT/911 CALL 9/13/08 13:00:52 108030070 0175 220TH ST 911 HANG UP 9/13/08 13:57:24 108030073 0175 223RD ST DUMPING COMPLAINT 9/13/08 16:51:20 108030080 0158 OLINDA TR THEFT REPORT 9/13/08 17:45:26 108030082 0158 OLINDA TR VANDALISM REPORT 9/13/08 21:01:07 108030097 0158 ODELL AV VEH LOCKOUT 9/13/08 23:06:21 108030105 0190 MANNING TR DWI 9/14/08 1:29:20 108030116 0167 MANNING AV DK DRIVER 9/15/08 0:15:43 108030173 0173 ST CROIX TR CAR VS DEER 9/15/08 5:59:09 108030176 0173 SCANDIA TR DRIVING COMPLAINT 9/15/08 12:00:36 108030218 MANNING TR WARRANT/WCSO/CR085907 9/15/08 15:50:19 108030266 0190 MAXWILL AV DEBRIS IN ROADWAY 9/15/08 15:55:00 108030268 0190 MAYBERRY TR WAN STOP SIGN VIOLATION 9/15/08 17:15:49 108030277 0190 MANNING TR DRIVING COMPLAINT 9/15/08 20:09:33 108030294 0190 SCANDIA TR WAN SPEED 9/16/08 16:27:09 108030407 0190 LOFTON AV ANIMAL COMPLAINT 9/16/08 17:19:42 108030409 0190 MANNING TR DIRECTED PATROL-SPEED/30 MINS/ 9/16/08 18:56:38 108030418 0159 MANNING TR SPEED 66/55 CIT#821-019149 9/16/08 20:34:32 108030429 0190 OLINDA TR CITY COUNCIL MEETING 9/17/08 11:38:39 108030481 0156 OAKHILL RD SUSP SITUATION/21 9/17/08 15:34:34 108030505 0190 MANNING TR CITE SPEED 9/17/08 19:13:18 108030528 0190 MANNING TR SAFETY MEETING 9/17/08 21:08:56 108030542 0190 OLINDA TR WAN PASS ON SHOULDER 9/17/08 21:54:34 108030547 0190 MANNING TR WAN STOP SIGN 9/18/08 8:51:28 108030576 0190 MAYBERRY TR WAN SPEED 9/18/08 11:08:15 108030597 0190 ST CROIX TR WAN SPEED 9/18/08 12:49:15 108030621 0181 OAKHILL RD CHILD ENDANGERMENT 9/18/08 14:05:59 108030633 0190 MANNING TR POSSIBLE DK DRIVER 9/18/08 17:09:08 108030664 0170 238TH ST 911 HANG UP/ 9/18/08 18:26:11 108030668 0170 SCANDIA TR WAN TRAFFIC#104147 SPEED 9/18/08 20:29:02 108030677 0170 OREN RD MEDICAL 9/19/08 7:28:40 108030718 0190 SCANDIA TR WAN SPEED 9/19/08 9:47:49 108030737 0190 MAYBERRY TR WAN SPEED 9/19/08 11:13:51 108030764 0190 MANNING TR CITE SPEED 9/19/08 11:39:09 108030769 0190 SCANDIA TR LOOSE DOG 9/19/08 18:11:31 108030816 0158 OBRIEN TR DRIVING COMPLAINT 9/19/08 20:36:01 108030825 0158 MANNING TR DRIVING COMPLAINT 9/19/08 22:23:22 108030833 0165 SCANDIA TR DOMESTIC 9/20/08 15:36:11 108030888 0165 OBRIEN TR CHECK THE WELFARE 9/20/08 19:33:43 108030914 0165 OAKHILL RD VEHICLE LOCKOUT 9/21/08 0:20:27 108030929 0136 OAKHILL RD MEDICAL Page 2 09-08-CJBWPFR$ (14) 9/21/08 8:42:01 108030945 0175 MANNING TR ALARM 9/22/08 5:57:38 108031008 0173 SCANDIA TR TRAFFIC CIT-SPEED 69/55 9/22/08 6:11:40 108031009 0173 SCANDIA TR TRAFFIC CIT-SPEED 74/55 9/22/08 8:44:39 108031021 220TH ST RECEIPT#080001309 9/22/08 14:39:22 108031084 228TH ST RECEIPT#080001324 9/22/08 14:46:45 108031085 228TH ST RECEIPT#080001325 9/22/08 16:02:47 108031094 0159 MANNING TR PASS ON RIGHT CIT#821-019152 9/22/08 16:41:39 108031102 0159 OAKHILL RD CIVIL ASSIST 9/22/08 17:57:58 108031121 0100 OLINDA TR 911 CALL 9/22/08 18:46:27 108031124 0100 OAKHILL RD ABANONED VEH PRT CONTRACT ICR REPORT QIJS Page 3 10/01/08 5:26:58 Washington County Sheriffs Office CONTRACT ICR's Contract Report for SCANDIA For the Period 9/01/08 To 9/30/08 Date Time ICR# ID# Street Name Complaint 9/22/08 18:55:47 108031125 0100 188TH ST RUNAWAY REPORT 9/23/08 5:18:58 108031150 0173 SCANDIA TR CAR VS DEER 9/23/08 8:03:56 108031158 0190 185TH ST TRAFFIC HAZARD 9/23/08 10:44:43 108031176 0190 PILAR RD AUD ALARM 9/23/08 12:39:10 108031196 0190 SCANDIA TR POSS DK DRIVER 9/23/08 12:39:10 108409589 SCANDIA TR POSS DK DRIVER 9/23/08 13:40:13 108031202 0190 MAYBERRY TR W/W SPEED 9/24/08 5:17:10 108031249 0173 SCANDIA TR TRAFFIC CIT-SPEED 74/55 9/24/08 7:32:46 108031255 0138 ST CROIX TR ANIMAL CONCERN/911 CALL 9/24/08 8:05:40 108031258 0138 MANNING TR HARASSING COMMUNICATIONS 9/24/08 13:17:57 108031313 0100 228TH ST OFFICER INFO 9/24/08 13:22:33 108031314 0100 228TH ST OFFICER INFO 9/24/08 15:49:41 108031330 0190 MANNING TR CITE SPEED 9/24/08 15:59:54 108031331 0190 MAXWILL AV THEFT REPORT 9/24/08 19:01:47 108031346 0190 LOFTON AV CITE SPEED/INSURANCE REQ FORM 9/24/08 19:42:23 108031349 0190 LOFTON AV GM NO INS ARREST/FALSELY STATE 9/24/08 21:14:09 108031352 0190 LOFTON AV DIRECTED PATROL-SPEED AND EQUI 9/25/08 10:00:30 108031399 0190 182ND ST INJURED/SICK GOOSE 9/25/08 11:22:41 108031412 0190 MAYBERRY TR W/W SPEED 9/25/08 17:05:51 108031450 0111 MANNING TR GAS DRIVE OFF 9/25/08 18:18:29 108031461 0111 MANNING TR SUSP VEH/911 CALL 9/25/08 20:43:16 108031472 0111 SCANDIA TR POSSIBLE DK DRIVER-INFORMATION 9/26/08 13:31:37 108031553 0190 218TH ST CSC REPORT 9/26/08 18:26:58 108031579 0111 SCANDIA TR TRAFFIC/SPEED 9/26/08 18:59:07 108031581 0190 MAYBERRY TR SUSP VEHICLE 9/26/08 22:29:09 108031603 0190 MANNING TR W/W SPEED 9/27/08 0:02:10 108031618 0190 KIRBY AV W/W STOP SIGN 9/27/08 9:21:38 108031635 0175 OLINDA TR INJURED DEER 9/27/08 14:54:09 108031656 0165 OLINDA TR 911 OPEN LINE 9/27/08 15:06:32 108031657 0158 MEADOWBROOK AV HARRASING COMMUNICATIONS/21 9/27/08 15:14:23 108031658 0165 SCANDIA TR DRIVING COMPLAINT 9/27/08 17:13:23 108031666 0100 OBRIEN TR MISSING PEOPLE (LOCATED) 9/27/08 17:24:33 108031667 0165 OAKHILL CT MEDICAL 9/27/08 19:13:54 108031686 0158 ST CROIX TR ACCIDENT 9/28/08 18:31:55 108031733 0100 SCANDIA TR POSS DK DRIVER 9/28/08 19:46:21 108031739 0100 OAKHILL CT MEDICAL 9/28/08 22:02:50 108031742 0158 OLINDA TR SUSP ACTIVITY Page 3 09-08-CJBWPFR$ (14) 9/29/08 9:26:11 108031769 0190 OLINDA TR W/W LOUD EXHAUST 9/29/08 12:24:55 108031790 0190 KIRK CT 911 MISDIAL 9/29/08 12:43:57 108031794 0190 OAKHILL RD MEDICAL 9/29/08 14:23:44 108031805 0190 SCANDIA TR CITE FAIL TO SECURE LOAD 9/30/08 5:53:31 108031859 0173 SCANDIA TR TRAFFIC CIT-SPEED 74/55 9/30/08 6:04:31 108031860 0173 SCANDIA TR TRAFFIC CIT-SPEED 72/55 9/30/08 6:14:16 108031861 0173 SCANDIA TR TRAFFIC CIT-SPEED 72/55 9/30/08 8:49:18 108031871 0175 205TH ST BURGLAR ALARM ***CANCEL PC 9/30/08 19:01:31 108031939 0158 185TH ST FIRE ALARM 9/30/08 22:25:04 108031956 0194 228TH ST CHECK RESIDENCE Total ICRs Processed: 151 ** END OF REPORT ** Page 4 Scandia Fire and Rescue Department Activity Report - October 17, 2008 Fire and Rescue Operations and Administration • Fire and rescue emergency calls are running at a rate similar to last year at this time. • O&M budget is favorable to plan. • Zero injuries YTD. • The Relief Association 3rd Qtr meeting was held. PERA investments have lost over $60,000. Funding levels have significantly decreased. Minnesota state aid for 2008 and 2009 has been reduced by 14%. • Fire fighter Walt LaRoche has retired. Walt has been a volunteer fire fighter for 20 years. • Five fire fighters have indicated they probably will retire in 2009. Fire and Medical Training • Fire fighters trained on outdoor search and rescue techniques in Winds in the Pines Park. Rescue operations included establishing a remote rescue incident command post, rescue team communications, steep angle terrain rescue, and managing night conditions. • Fire fighters trained on emergency medical procedures for airway management, AED operations, splinting, and anaphylactic shock. • Fire fighters trained on maintaining SCBA equipment and safe procedures for filling compressed air bottles. • Fire fighters trained on extrication techniques with MN State Technical College Instructor Brain Staska. • The Fire & Rescue Department open house stressed safely escaping your home, kitchen stove fires, air care rescue operations and the fire scene water management operations. Over 350 citizens attended the open house. Fire Chief's contact information Fire Chief Steve Spence cell: 651-746-4485 scandiafire5191@frontiernet.net Assistant Chief Jim Finnegan cell: 651-755-8675 scandiafire5192@frontiernet.net Assistant Chief Steve Yehle cell: 651-403-0358 scandiafire5193@frontiernet.net Steve Yehle C:\Users\Brenda\AppData\Local\Microsoft\Windows\Temporary Internet R' C.) City of Sandia" _ .• '-� ENGINEERING UPDATE SCANDIA nn i n n c s o t a October 2008 The purpose of this update is to provide you with information on various projects and engineering activities for the month. HIGHLIGHTS FOR TIME PERIOD 7/14/08 - up to the end of October 2008. • Tii Gavo- Construction is ongoing and work anticipated to be completed this month or early November shall be wear course paving, aggregate shouldering, and final restoration. • The Sanctuary - The remaining work will be completed in the month of October which will include bituminous patching, storm sewer grout work, and final wear course paving. City Projects: 1. 2007 Street Paving • Two year warranty period ends October, 2009. • No action taken this month. 2. Pilar Road • Reviewed maps and road easement information. Made list of issues we will encounter with the future paving. Still gathering information on past surveys and right-of-way along Pilar Road. • Worked on several drafts of the questions to ask residents and will have this for review by City Council on 5/20/08. Once there is consensus on the questions, a letter questionnaire with self-addressed stamped envelop will be mailed. • The City Council has reviewed the questionnaire that the residents have completed, no Council actions authorized to date. • No action taken this month. 3. Fire Hall Approach Aprons • Bonestroo prepared cost opinions for alternatives to repair the south approach apron. The apron is moving due to frost/soil moisture conditions. The information was presented at the 8/26/08 Budget workshop meeting. Private Developments: 1. Wyldewood Acres • Still some landscaping to be done by developer. 568gen\Engineering Updates 1 • Cracked sidewalk at several locations along Odell- caused by developer's equipment. • No action taken this month. 2. Nature's Walk = Dead trees were removed and replaced in Fall 2007. • Letter of Credit: $7,500 for landscaping. • No action taken this month. 3. Wild Bush Acres • Letter of Credit: S60,000 for streets, $1,500 for Landscaping. 3 trees are questionable. • Warranty inspection was completed on August 7, 2008 and a written inspection notice will be prepared for the Developer to make the corrections. • The inspection noticed was delivered to the City of Scandia who then would coordinate the work to be corrected with the Developer. • The City released the letter of credit for landscaping at the 10/07/08 Council meeting. 4. The Sanctuary • Bituminous wear course still needs to be placed. • Letter of Credit: On 10/4/05, amount was reduced to $9,375 for streets and $3,000 for landscaping. • Bonestroo prepared a letter feasibility report identifying the remaining project work, costs to complete the work, and assessment amounts. City Council consideration at the 9/16/08 meeting includes receipt of the report, ordering the preparation of plans and obtaining bids. • City Council awarded the Contract for remaining public improvements at the 10/07/08 Council meeting. A pre-construction meeting has been scheduled for 10/17/08 at 7:30 am, on-site. • A Construction Notice will be delivered to the existing homes informing the residents that the remaining work of the project will start the week of October 20, 2008. 5. Willowbrook Church • No action taken this month. 6. Tii Gavo • Contractor has nearly completed all the infiltration, filtration and sedimentation basins work. • On August 12, 2008 a review of the project site was completed and a meeting was held with the City, Developer, Developer's Engineer, and Bonestroo to discuss the Letter of Credit reduction request submitted by the Developer. Bonestroo has prepared a construction cost opinion for the construction remaining to be completed and prepared a letter for City Council consideration at the 8/19/08 meeting. • Gas main installation has been completed, and now all private utility installation is completed. 568gen\Engineering Updates 2 • • The wastewater treatment facility is completed and a startup procedure will be conducted to verify the system is in working order. • Final Wear Course paving is tentatively set for the last week in October. After wear course work is completed the Contractor will install the aggregate shoulder. 7. White Rock Ranch • Final plat has been approved. • No action taken this month. 8. Old Marine Estates • No action taken this month. Studies and General Engineering: 1. Pavement Management Study • Project was ordered on March 18, 2008. The five step process includes roadway inventory, roadway condition rating, roadway priorities, cost estimates and preparation of a report. Total cost of$9,800. • Pavements were inspected and conditions rated on 5/8/08. This has been entered into a spreadsheet. • Paul Hornby presented the final draft of the report to the City Council on August 6, 2008 at the Budget Workshop meeting. The Plan is in its final form unless the Council and/or Staff have review comments/changes before final plans are distributed. • Bonestroo will prepare the final report and provide copies to the City in September, 2008. • This project has been completed and will be removed from the update next month. 2. Projects that are complete and in warranty period • Lofton Court Drainage. Warranty inspection was completed on August 7, 2008. All work was found to be in compliance with the project specifications. This project has been completed and will be removed from the update next month. • Perkins Ave. berm. Warranty inspection was completed on August 7, 2008. All work was found to be in compliance with the project specifications. This project has been completed and will be removed from the update next month. • Novak Avenue turnaround and 18211d Street drainage. Warranty inspection was completed on August 7, 2008. All work was found to be in compliance with the project specifications other than some minor silt fence removal on 182"d that the Contractor will be removing. This project has been completed and will be removed from the update next month. • Olsen/Sandgren Project. Warranty inspection was completed on August 7, 2008. All work was found to be in compliance with the project specifications. This project has been completed and will be removed from the update next month. 568gen\Engineering Updates 3 Meeting Date: 10/21/2008 Agenda Item: g ") i' City Council Agenda Report City of Scandia 14727 209`h St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Receive a letter of review and recommendations from City Engineer Paul Hornby regarding Novak Avenue Drainage issues. Deadline/Timeline: N/A Background: • The Council last discussed this issue at the July 15 meeting. Copies of correspondence received since that meeting from two residents are attached. • The engineer will present his recommended response to the most recent correspondence at the October 21 meeting. Recommendation: I recommend that the Council receive the Engineers letter and give direction as to the next steps. Attachments/ • Letter dated July 24, 2008 from Jamey L. Austad, 21503 Novak Materials provided: • Letter dated September 29, 2008 from Ron and Diane Pottratz, 21450 Novak • Letter dated October 14, 2008 from Paul Hornby, City Engineer • Engineer's drawing indicating existing contours of the sub- drainage area with flow directional arrows Contact(s): City Engineer Paul Hornby, (651) 967-4625 Prepared by: Anne Hurlburt, Administrator (novak drainage issues) Page 1 of 1 10/15/08 JAMEY AUSTAD 21503 Novak Ave. N. Scandia, MN 55073 T(651)-433-9982 ilaustad@frontiernet.net July 24,2008 To: City of Scandia Cc: Residents of Novak Ave. N. My name is Jamey Austad, and I live across the street from the Pottratz family. I've witnessed the drainage is- sues firsthand since building my home in 2004. I recently read about Mr. Pottratz's concerns, and the potential action by the city in the Forest Lake Times and feel the need to become an active voice in the issue. The drainage problem that Mr. Pottratz states happened only after I built my home in 2004 has in reality been a regular, seasonal occurrence long before he'd built his home in such an unfortunate location. A long-time resi- dent of Novak had in fact warned Mr. Pottratz when building about the drainage and flooding that happens in that very spot each spring and after every heavy rain event. As a proud resident of Scandia, I fully agree that this takes a cooperative effort on behalf of the residents. But, I am starting to feel as if I am the only one in cooperation. Instead of being welcoming since building my home in 2004, Mr. Pottratz has been vocal about his displeasure that I ruined his view, harassed the crew working on my property, and has even suggested I owe him money for having brought the power lines down to the end of No- vak. I can live with all that. But what does start to bother me as a resident is when his actions begin to affect the value of my property. I've already had 2 culverts replaced, one at his bequest. Then, last year when the turn- around was added to the end of Novak, he displayed a classic NIMBY attitude and blocked having it installed on his side of the road-which has subsequently compounded drainage issues on the east side of Novak oddly enough. To my knowledge,there were 3 parties that would have been affected-Taylors, Pottratz, and a resident to the west who has a 60'easement between them. Pottratz was the only one who objected. Unfortunate,too. There is already a gravel stub in that location, (which would have saved money on construction), and since it is at the actual end of the road would have been more useful. Also, since the hammerhead was placed practically in my front yard,this required a substantial concrete culvert which further restricts the very runoff that Mr. Pottratz con- tinues to complain about. Counterproductive, in my view. Note:installation of this hammerhead resuiied in the Joss of shrubs. a rock wall. a bank of wildflowers and a mature.lack Pine__Lalso firmly believe having a park- ing lot in my front yard has affected the value of my property substantially. This is why I write you today. For years I've tried cooperation, and being neighborly, but it has gotten me no- where with Mr. Pottratz or the City. I am now more inclined to try to mitigate further degradation to my property, and am willing to go to great lengths to do so. In closing, I agree with one of the solutions mentioned, i.e. a deepen the ditch down the Taylor driveway. I rec- ommended this the very first time the city engineer was called out here. Half of the time, runoff crosses the road well before my driveway (I have this documented). I also feel Mr. Pottratz should be responsible for the grading of his own property and stop blaming his self-inflicted woes on his neighbors and expecting them and the city to pick up the tab. Sincerely, Jamey L.Austad March 19th, 2008 Note: runoff frequently crosses private drive well Taylor Farm before my driveway and enters the Pottratz property directly from their north. NIL,_ , ,. . (They are also situated south of s an agricultural drain the ) wT,. .- �b .... zv ,J - 4ot, y Shallow Ditch _4 ,,•`-",`".. '' - , '.•,','-'s;T:- ' , .'''. _- - ' - - . '''''. ' .N..... ie ja*,-,"..' -z +•—It -� ,.{tr•..T'"".+w-.ate- a>.?►^r-� +,.a .•ee�w.-�ar'._ - '�. -k''.. 21503 Novak Driveway Prior to Hammerhead Installation w I. _4 y4 t i., f I. - { kT :• yy . :; , a '.:..,' r>>4-1,^44•+: liti.friim, After Hammerhead Installation ,•_. 4 .,•„.,,,,,_ ,...,• „, ..„,. ,, _ ........t...., ,,....,,..4.• „..,,... ,...,,,*1,,*..,6,404-i,..":..- L— Pretty! Culvert impedes runoff flow Wh the Hammerhead wasn't installed here escapes all logic. 1. Much less excavation, materials, and cost to the taxpayer(it's basically already there) •' . 2.Wouldn't impede runoff from Quigley's field 3. More effective as a turn around at the actual end of the road 4. Less impact on existing foliage and property value RECEIVED September 29, 2008 SEP 1 200 City of Scandia Scandia, MN. 55073 CITY OF SCANDIA Subject: Novak Avenue Drainage Dear Sir: Since the Scandia City Council meeting on July 15th we have not heard from anyone in regards to the Novak Avenue drainage situation. At the meeting, it was decide to have a committee look into the situation,what was the out come from this committee? About 3 to 4 weeks ago,we got in touch with Paul Hornby of Bonestroo to ask him for an update. He stated that he was told by the City that they were opting for his plan to correct the situation. However, he could not confirm this. We have been in our home since 1998. When we purchased our land,we knew we had water issues in the back of our property so we built our house accordingly. We have spent a lot of time and money improving the water flow and channeling the water as it is today. We never had an issue of water in the front of our house. In the spring of 2005,we had water running across the street and filling up our front yard. Of the three properties that are around us,only one has been changed and that is the property directly east of us. When that driveway was being built, the resident was going install a 12" culvert. Prior to the installation Tom Peterson had stopped by the property and we mentioned to him that the 12"culvert would not be sufficient to support the heavy water flow. He decided to put in the current size culvert. Since then we have had the water run off come up over the culvert onto the street,then it crosses over the street into our property. We have not made any changes to our property to make this situation happen. Why are we getting the water run off from across the street? Why are we getting so much harassment for this issue, we did nothing wrong. All we are asking for is that the ditch on the east side of Novak be brought back to the original drainage capacity so that the water run off does not cross the street. By way of this letter, we are asking that the City restore the ditch directly east of us back to its original drainage capacity. The City Engineer made a mistake in selecting the wrong size culvert so the City should correct their mistake. We believe we have been very patient in trying to get this situation resolved. It is now the end of September and time is running out to correct the problem before next spring's run off. Is the City going to resolve this issue or not? As we have stated many times in the past,Tom Peterson installed the wrong size culvert now is the City going to address this issue? This question needs to be answered on or before 15 October 2008. Regards, Ron and Diane Pottratz 21450 Novak Ave. N. Scandia, MN. 55073 2335 Highway 36 W St.Paul,MN 55113 Tel 651-636-4600 Fax 651-636-1311 www.bonestroo.com October 14, 2008 iV Bonestroo Ms. Anne Hurlburt City Administrator 14727 209th St. N. Scandia, MN 55073 Re: Novak Avenue Drainage City of Scandia, Minnesota Bonestroo File No.: 568-08000-0 Dear Ms. Hurlburt: We have reviewed the letter the City received from Ron and Diane Pottratz who reside at 21450 Novak Avenue North. The issue of concern is the capacity of the ditch and a culvert located along the east side of Novak Avenue North. The Pottratz's experienced some local ponding in their front yard during and after a storm runoff event in May of 2008. We reviewed photographs provided by the Mayor, City and Bonestroo staff, and video images provided by Ron and Diane Pottratz. We prepared two memorandums to the City, one in June and one in July(when additional information became available)with suggested improvements to remedy certain storm runoff events. The drainage area contributing to runoff in this area contains approximately 24 acres(22 acres east of Novak Avenue and 2 acres west of Novak Avenue)of generally agricultural land. We obtained contours from Washington County(1999)to identify the existing drainage pattern in this area. It should be noted that the contours do not illustrate the grading around the Austad residence shown in the underlying aerial photo, because the house was not constructed at the time the contours were generated. The existing drainage generally flows overland from the northeast to the southwest(please refer to the attached drawing). During more common low intensity rainfall events the flow from the Quigley Farm (approximately 22 acres)flows south and west discharging into the east ditch of a private driveway serving the Taylor Farm. The Taylor driveway ditch directs flow south to the east Novak Avenue ditch, through the culverts crossing the Austad driveway and Novak Avenue turn-around. The remaining 2 acres are west of Novak Avenue and runoff generally flows south from the Taylor Farm through the Pottratz property. During higher intensity rainfall events, the storm water runoff overtops the Taylor Driveway, overtops Novak Avenue and continues to flow to the southwest to a low point located in the east-central area of the Pottratz property. The storm water flows from the Pottratz property through a culvert crossing Novak Avenue to the east through a series of swales, lowlands and wetlands. We prepared a local drainage analysis of the area and determined the rainfall event on May 25, 2008, produced approximately 42 cubic feet per second (cfs)flow runoff from the Quigley property to the east ditch of Novak Avenue North. We also performed an analysis for storm runoff events representing a 10- year occurrence(10% chance of occurrence in a one year period) and 100-year occurrence(1% chance of City of Scandia Page 2 Novak Avenue Drainage October14,2008 occurrence in a one year period)frequencies. The flow rate from a 10-year occurrence runoff event is 31 cfs and from a 100-year occurrence runoff event is 57 cfs. The existing culvert capacity does have the capacity to convey flow from a 10-year occurrence runoff event. Our drainage analysis also evaluated the ditch capacity along the Taylor driveway and east Novak Avenue ditch. We determined that the Taylor driveway ditch does not have the capacity to contain a 10-year occurrence runoff event and that the City ditch does have capacity to convey a 10-year occurrence runoff event. Neither ditch has the capacity to contain the flow from a storm event with greater intensity than a 10-year storm. There are improvements that can be made to improve the drainage in this area, and reduce the occurrence of drainage contributing to flow onto the Pottratz property, but the improvements will not prevent flow from following its historic natural course during more intense rainfall events and quick snowmelt events. The following improvements can be implemented to reduce the impacts of the storm runoff events on the downstream property: 1. Re-shape/grade the east ditch of the Taylor driveway to increase the flow capacity of this ditch. The flow capacity should be increased to contain a 10-year occurrence storm runoff event. Rock check dams should be added and permanent natural turf established to reduce transmission of sediment and agricultural debris downstream. This ditch should be transitioned into the Novak Avenue ditch over sufficient length to provide smooth movement of flow to the public right of way. 2. Re-shape/grade the Novak Avenue east ditch to widen and increase the depth at the transition to the Austad driveway/Novak turn-around culverts. An oversized flared end section with decreaser should be installed on the culvert to provide some increase in inlet capacity. Place geotextile fabric and rip rap along the east edge of Novak Avenue, the Austad driveway and turn-around to reduce erosion when the overflows occur during intense rainfall events. 3. Construct a ditch-block between the west Novak Avenue ditch and the Pottratz north driveway ditch. This improvement will help contain flow from the west Novak Avenue ditch under common (low flow)runoff events, and encourage runoff to flow through the Pottratz driveway culvert instead of directly to their front yard. 4. Remove and replace the Pottratz driveway culvert with a larger diameter culvert, adding capacity and to allow runoff to flow south along Novak Avenue, reducing the frequency of runoff over- flowing the ditch block(discussed in Item 3). When all of these identified improvements are implemented, the occurrence of runoff reaching the Pottratz property may be reduced, but the storm water runoff will continue to cross the roadway when the ditch capacity is exceeded. At such time development occurs to the northerly properties, storm water management ponds and other drainage management practices can be implemented to reduce runoff, but the City currently does not have a mechanism to control the existing runoff from an undeveloped property. The Pottratz's may also consider increasing the size of the culvert crossing their driveway midway between Novak Avenue and their house to decrease the period of time water ponds north of the driveway. This should reduce the impact to their lawn lowpoint during rain events. City of Scandia Page 3 Novak Avenue Drainage October 14,2008 The feasibility of the stated improvements are feasible from general engineering practices, but financial feasibility of constructing these improvements are to be considered by the City and affected benefitting property owners. Please do not hesitate to contact me at 651-967-4625 with any questions or comments you have regarding this drainage review. Sincerely, BONESTROO Paul Hornby, P.E. City Engineer Copy: Mr. and Mrs. Pottratz, 21450 Novak Avenue North r� � ��f, �`� `.k� 1, { w =v '� •4 ��. fir Yet •..` r } '• ',. ( a' t ♦ e.lc > ate: ! ,AA \ ) xFr....,y`•}�- _ _ •i {, ,;`, F.R — ate , ". 2 .4 - '; Y•.,. i, :Ai ,..+ o-. ,� ,. < ,. !' 4'. t4( • D L # to i / • 0 A r a j: . r „./, . ._.,) - '.) i - ..loti , F, p' i ti,,, / ---, # - is i :14, : 4 4,.. ... .... , .._, .....:,..),,,. .,.:,_.. ,_,,,,,,,,:,...,,,,,,,,;,, ,,, ,,,,...„,7,::,,,..,,,..., 0 fil t i i M :i IJSI ..f -,o4,...,,.., . „;,,, ,,• ,'• •'.= 7'.-......,'P.,.,-,-# : \\, A , 1 F F a ,. • . ( f r.: / . e.,' Council Report September 2008 Steve Thorp Scandia Code Official Building information: • # permits issued: September 2008 = 51 YTD=191 • # new residential units: 1 YTD=4 • Totals for 2008 a) Valuation=$767,599.00 YTD=$2,821,928.00 b) Permit Fees=$5,299.10 YTD=$24,760.10 c) Plan Review Fees=$1,483.16 YTD=$8,061.85 Total Fees Generated YTD=32,821.95 Record number of permits issued in Scandia (Township or City) was 193 in 2003!!! Code enforcement/zoning actions: • TOTAL ENFORCEMENT ACTIONS: 51 1. court action: 0 (1 warrant has been outstanding since 11/19/07) 2. actively pursuing: 16 3. closed cases: 35 • new cases: 2 for the month of September; • 11 Exterior Storage violations, 2 Shoreland Regulation infractions, 4 Farm Animal violations, 1 unlicensed car, 1 residential business, 2 miscellaneous (foreclosure or empty homes) • 18540 Langly Ave N.: dangerous dog license issued; • 22300 Olinda Tr.: Owner inquiring about options for having horses near Bone Lake, October 1, 2008 has been given to remove the horses proceeding with follow up; • 14808 Oakhill Rd N: banner removed from outside of business; • 13407 Mayberry Tr: People living in cabin which is not the primary dwelling, talked to residents and informed them they may not live in the cabin, • 10996 185th St: Small engine repair shop, talked to owner and determined there was no business at residence; • Collected numerous signs from road right of ways. Planning: Nature's Walk: Development finaled. Wild Bush Acres: Development finaled. Zoning issues: 1. Stanek variance application tabled until November. 2. Willowbrook Church variance expires in November. Daily Activities: • Building inspections, • Zoning inspections; • Resident interaction including phone calls, emails and in person regarding zoning, planning and building issues; • Training for NIMS and Water Protection Certification. Miscellaneous City Actions • Scheduled roof bids after meeting with insurance adjuster for City properties (Warming House and Community Center may have wind damage); • Rasmussen house demolition bids received and an asbestos inspection scheduled; • The City has issued over 115 reroof permits in 2008-A site visit is done to look at pictures of the underlayment and inspect the ventilation and flashing; City of Scandia Building Permits September-08 FEES Permit# Permit Fee Plan Review Fee Total 8-141 $ 69.50 $ 69.50 8-142 $ 69.50 $ 69.50 8-143 $ 69.50 $ 69.50 8-144 $ 69.50 $ 69.50 8-145 $ 69.50 $ 69.50 8-146 $ 69.50 $ 69.50 8-147 $ 69.50 $ 69.50 8-148 $ 69.50 $ 69.50 8-149 $ 111.50 $ 72.50 $ 184.00 8-150 $ 69.50 $ 69.50 8-151 $ 69.50 $ 69.50 8-152 $ 69.50 $ 69.50 8-153 $ 181.50 $ 118.00 $ 299.50 8-154 $ 69.50 $ 69.50 8-155 $ 69.50 $ 69.50 8-156 $ 69.50 $ 69.50 8-157 $ 69.50 $ 69.50 8-158 $ 69.50 $ 69.50 8-159 $ 69.50 $ 69.50 xxxxxx $ 25.00 $ 25.00 8-160 $ 69.50 $ 69.50 8-161 $ 69.50 $ 69.50 8-162 $ 69.50 $ 69.50 8-163 $ 69.50 $ 69.50 8-164 waved 8-165 $ 69.50 $ 69.50 8-166 $ 139.50 $ 90.70 $ 230.20 8-167 $ 1,318.55 $ 857.06 $ 2,175.61 8-168 $ 70.00 $ 70.00 8-169 $ 69.50 $ 69.50 8-170 $ 69.50 $ 69.50 8-171 $ 69.50 $ 69.50 8-172 $ 69.50 $ 69.50 8-173 $ 129.50 $ 81.60 $ 211.10 8-174 $ 69.50 $ 69.50 8-175 $ 69.50 $ 69.50 8-176 $ 153.05 $ 99.80 $ 252.85 8-177 $ 251.50 $ 163.50 $ 415.00 8-178 $ 69.50 $ 69.50 8-179 $ 69.50 $ 69.50 8-180 $ 69.50 $ 69.50 8-181 $ 69.50 $ 69.50 8-182 $ 69.50 $ 69.50 8-183 $ 69.50 $ 69.50 8-184 $ 69.50 $ 69.50 8-185 $ 69.50 $ 69.50 8-186 $ 69.50 $ 69.50 8-187 $ 69.50 $ 69.50 8-188 $ 69.50 $ 69.50 8-189 $ 69.50 $ 69.50 8-190 $ 69.50 $ 69.50 8-191 $ 69.50 $ 69.50 $ 5,299.10 $ 1,483.16 $ 6,782.26 City of Scandia Building Permits September-08 PERMITS Permit# Date Address Owner Work Valuation 8-141 9/5/2008 21710 Olinda Ln Nystrom reroof $ 2,800.00 8-142 9/5/2008 15825 Quality Tr Anderson/Watson reroof $ 20,000.00 8-143 9/5/2008 16315 209th St Boesel reroof $ 15,000.00 8-144 9/5/2008 14823 Oakhill Rd Carlson reroof $ 10,000.00 8-145 9/5/2008 23279 Lofton Ave Lodien reroof $ 13,466.00 8-146 9/5/2008 22899 Mallard Ave Huberty reroof $ 25,000.00 8-147 9/5/2008 13090 182nd St Erickson reroof $ 7,000.00 8-148 9/5/2008 20125 Oxboro Ln Reilly reroof $ 140,000.00 8-149 9/5/2008 19230 Larkspur Springer reroof $ 4,680.00 8-150 9/5/2008 21360 Oren Ave Tomitz reroof $ 8,600.00 8-151 9/5/2008 22900 Olinda Tr Mendoza window replacement $ 2,500.00 8-152 9/8/2008 16123 Pilar Rd Olson gas line $ 1,000.00 8-153 9/10/2008 21530 Pomroy Av Hegland deck $ 24,700.00 8-154 9/11/2008 20045 Orwell Ave Weber reroof $ 8,332.00 8-155 9/11/2008 12863 Scandia Tr Westphal reroof $ 4,066.00 8-156 9/5/2008 20941 Meadowbrook Ave Verdick reroof $ 14,400.00 8-157 9/5/2008 21335 Orlo Drive Nickele window replacement $ 5,896.00 8-158 9/5/2008 23319 Lofton Ave N Schmidt window replacement $ 3,876.00 8-159 9/9/2008 11321 218th St Dorrain reroof $ 5,000.00 xxxxxx 9/10/2008 14589 Oakhill Road Glesne driveway to pole barn 8-160 9/15/2008 23577 Quentin Ave Willius gas fireplace $ 3,400.00 8-161 9/11/2008 23350 Melanie Tr Kern furnace $ 2,850.00 8-162 9/15/2008 18950 Langly Ave Pooch reroof $ 7,000.00 8-163 9/15/2008 15171 Pilar Rd Zauner reroof $ 5,000.00 8-164 9/16/2008 15040 Scandia Tr City of Scandia interior alteration $ 500.00 8-165 9/16/2008 14155 202nd St Ketelsen reroof $ 9,000.00 8-166 9/17/2008 10527 215th St Ct Anderson accessory bldg $ 9,900.00 8-167 9/17/2008 21097 Meadowbrook Cir Nature Properties new home construction $ 158,694.00 8-168 9/18/2008 19423 Oxboro Ave Big Marine Ventures grading $ 1,000.00 8-169 9/18/2008 14860 Scandia Tr Todd Cunningham reroof $ 19,800.00 8-170 9/18/2008 10474 216th St Funni reroof $ 8,000.00 8-171 9/18/2008 21656 Manning Tr Tuomi reroof $ 8,000.00 8-172 9/18/2008 10501 216th St Maile reroof $ 9,000.00 8-173 9/18/2008 13260 182nd St Sheldon enclose existing deck- $ 5,000.00 8-174 9/23/2008 14800 Oren Rd Cole furnace $ 2,895.00 8-175 9/23/2008 10445 192nd St Ogez reroof $ 10,000.00 8-176 9/24/2008 21777 Quarry Ave Denecke garage $ 7,680.00 8-177 9/26/2008 14277 202nd St Dobrotka pole building $ 14,400.00 8-178 9/26/2008 10455 192nd St Soya reroof $ 40,000.00 8-179 9/26/2008 14363 Oren Rd Rinkenberger reroof $ 26,000.00 8-180 9/26/2008 14700 Oren Rd Erickson reroof $ 6,200.00 8-181 9/26/2008 14560 Oren Rd Tuccitto reroof $ 6,400.00 8-182 9/26/2008 23496 Oldfield Ave Jones-Swenson reroof $ 5,932.00 8-183 9/26/2008 15080 Oakhill Rd Kazmierczak reroof $ 5,932.00 8-184 9/26/2008 14990 223rd St Brown reroof $ 11,000.00 8-185 9/26/2008 21710 Oldfield Ave Carlson reroof $ 10,000.00 8-186 9/26/2008 19710 Orwell Ave Forliti reroof $ 10,000.00 8-187 9/26/2008 22830 Olgilvie Ave Baber reroof $ 8,100.00 8-188 9/26/2008 22355 Kirk Ct. N. Ingram pellet stove $ 3,000.00 8-189 9/29/2008 21399 Pomroy Ave. N. Wheaton reroof $ 13,000.00 8-190 9/29/2008 13500 205th St. N. Hoffman ,reroof $ 5,600.00 8-191 9/29/2008 23183 Meadowbrook Ave. Neilsen reroof $ 18,000.00 $ 767,599.00 permit spreadsheet September 08 10/15/2008 2:36 PM Letters of Credit Name Purpose Date issued Initial amount Current balance Expiration Nature's Walk landscape 10/20/04 $ 25,000.00 $ 7,500.00 released Sanctuary final project 7/19/2005 $ 96,000.00 $ 12,375.00 90 days after final Tii Gavo grading 10/1/06 $ 250,000.00 $ - Expired Tii Gavo construction 6/28/07 $ 1,514,344.00 $ 564,344.00 6/28/2009 Tii Gavo landscape 6/28/07 $ 177,687.00 $ 177,687.00 6/28/2009 Wild Bush Acres landscape/improve. 10/20/05 $ 350,000.00 $ 60,000.00 released Old Marine Estates improvements 7/23/08 $ 5,300.00 $ 5,300.00 7/23/2009 Childers variance 12/6/05 $ 30,000.00 $ 5,000.00 6/6/2011 Meeting Date: 10/21/2008 Agenda Item: £) /.) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve a resolution showing support for the Community Building Code Administration Grant Act of 2007. Deadline/ Timeline: N/A Background: • The proposed Community Building Code Administration Grant Act is designed to encourage communities to establish and enforce strong building codes by offering federal grants. The bill would authorize the program to give out $100 million over a five-year period to local governments for building code administration and enforcement. • The Independent Insurance Agents & Brokers of American states: "Strong building codes are the first defense against the damage caused by natural disasters, and we applaud the Committee for taking decisive action to help communities secure their residents against the ongoing threat of natural disasters." Recommendation: Staff recommends that the Council adopt the attached resolution showing their support for this act. Attachments/ • Draft Resolution 10-21-08-XX Materials provided: Contact(s): Prepared by: Steve Thorp, Code Official (code admin grant act) Page 1 of l 10/07/08 CITY OF SCANDIA RESOLUTION NO.: 10-21-08-xx RESOLUTION SUPPORTING THE COMMUNITY BUILDING CODE ADMINISTRATION GRANT ACT OF 2007 WHEREAS, as citizens of the City of Scandia we recognize that people and property in our community are at risk from a variety of hazards including floods, tornadoes, lightning, and snow or ice storms; and WHEREAS,these disasters have the potential for causing widespread injury, loss of lives, and damage to property, community infrastructure, and the environment; and WHEREAS, we recognize that effective pre-disaster mitigation, thorough preparedness, timely warning, and well-trained and equipped response forces can reduce injuries and deaths caused by a hazard; and WHEREAS, the hurricane seasons of 2004 and 2005, the flooding in 2006, and the tornado and wildfire seasons of 2006 and 2007 clearly demonstrate our nations' on-going vulnerability to all forms of natural hazards; and WHEREAS, the devastating impact of recent natural events is evidence of the need for heightened local, state and federal attention to coordinated measures to mitigate the impact of natural hazards on our communities, and has demonstrated a significant need to support the effective work of building code authorities; and WHEREAS, the adoption of modern codes is a first step in responsible local governance of the built-environment that must then be coupled with effective local capabilities and programs in code administration. Thorough and effective administration of codes allows the maximum benefit of those regulations to be realized in local building safety, enhanced property value, energy efficiency, hazard mitigation and the availability and affordability of personal and commercial property insurance; and WHEREAS, effective enforcement of building and fire codes is one of the best means of protecting the welfare of those in our communities, including residents, visitors and emergency responders, from natural disasters that impact our homes,businesses, schools,places of worship, and all other types of construction in the built-environment; and WHEREAS, the national benefit providing support for local building code enforcement is clearly evidenced by a recent report of the National Institute for Building Safety that demonstrated that for each federal dollar spent on mitigation the federal government saves nearly $4 in future disaster recovery expenses; and WHEREAS, the Community Building Code Administration Grant Act of 2007, when enacted and funded, will provide competitively evaluated federal grants, locally matched, to Resolution No. 10-21-08-xx Page 2 of 2 local governments who seek to build-up or improve their local code administration and enforcement capabilities; THEREFORE, IT IS HEREBY RESOLVED, that the City of Scandia encourages Congress to support the passage and funding of H.R. 4461/S. 2458, The Community Building Code Administration Grant Act of 2007. We further encourage the International Code Council to deliver this Resolution to Congress and to continue its work on behalf of the enactment and funding of the Community Building Code Administration Grant Act of 2007. Adopted by the Scandia City Council this 21st day of October, 2008. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ Clerk Meeting Date: 10/21/2008 Agenda Item: „c)/) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve revised office hours for the Christmas and New Year's holidays. Deadline/ Timeline: N/A Background: • This year, the Christmas and New Year's Day holidays fall on Thursdays. Coverage in the office on Christmas Eve and the day after both holidays is a concern. Christmas is a particular concern as most of the staff must travel over the holiday in order to spend time with family. • Given that demand for services should be very low, we should consider closing the office. These would not be additional paid holidays; eligible employees could take PTO (personal time off) on those days. Recommendation: I recommend that you give staff permission to close the city office on Wednesday, December 24 at noon; all day on Friday, December 26; and all day on Friday, January 2. Office hours on New Year's Eve (Thursday, December 31) would remain as normal. Attachments/ • None Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (holiday office hours 2008) Page 1 of 1 10/07/08 Meeting Date: 10/21/2008 Agenda Item: ;. 7 City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an Identity Theft Prevention Program for city utility accounts. Deadline/ Timeline: Federal Trade Commission (FTC) rules require adoption of a program by November 1, 2008. Background: • The League of Minnesota Cities recently informed its members that the FTC's "Red Flag"rule, which requires every financial institution and "creditor"must establish an Identify Theft Program, applies to city utility billing accounts. Scandia's "201" Community Sewage Treatment System and "Uptown" Sewer System are utility systems that fall under this rule. • Using a model program provided by the Minnesota Municipal Utilities Association, Treasurer Colleen Firkus prepared the attached program which will meet the requirements of the rule. • The Program will not require any significant changes in how the City conducts its operations or billing procedures, but will require that we keep our information secure and pay attention to any"red flags" that might indicate identity theft and take appropriate actions. • We are required to have an "Identity Theft Committee." This Committee will consist of the Administrator and Treasurer, who is the primary staff person working with the utility accounts. Recommendation: I recommend that the Council adopt the resolution approving the Identity Theft Prevention Program. Attachments/ • Draft Resolution Materials provided: Contact(s): Colleen Firkus, Treasurer Prepared by: Anne Hurlburt, Administrator (identity theft prevention program) Page 1 of 1 10/01/08 CITY OF SCANDIA RESOLUTION NO.: 10-21-08-XX RESOLUTION ESTABLISHING IDENTITY THEFT PREVENTION PROGRAM WHEREAS, pursuant to the Federal Trade Commission's Red Flags Rule ("Rule"), which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003, municipal utilities are required to develop and adopt an Identity Theft Prevention Program by November 1, 2008; and WHEREAS, the City of Scandia has developed an Identity Theft Prevention Program ("Program") to protect the customers of its "201" Community Sewage Treatment System, its "Uptown" Sewage Treatment System, ("System"); and WHEREAS, after consideration of the size and complexity of the System's operational and account systems, and the nature and scope of the System's activities, the City Council determined that this Program was appropriate; and WHEREAS, this Program was developed under the oversight of the City Administrator, who will serve as the Program Administrator; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Scandia, Minnesota, that said Identity Theft Prevention Program for City Utility Accounts is hereby approved and adopted. Adopted by the Scandia City Council this 21g`day of October, 2008. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ City Clerk City of Scandia, Minnesota Identity Theft Prevention Program for City Utility Accounts Adopted October 21, 2008 I. Program Purpose and Definitions. Under the Red Flag Rule, every financial institution and creditor is required by the Federal Trade Commission to establish an "Identity Theft Prevention Program" tailored to its size, complexity and the nature of its operation. a) Requirements 1) Identify relevant Red Flags for new and existing covered accounts and incorporate those Red Flags into the Program; 2) Detect Red Flags that have been incorporated into the Program; 3) Respond appropriately to any Red Flags that are detected to prevent and mitigate Identity Theft; 4) Ensure the Program is updated periodically,to reflect changes in risks to customers or to the safety and soundness of the creditor from Identity Theft. b) Definitions 1) "Identity Theft"is "fraud committed using the identifying information of another person." 2) "Red Flag" is a pattern, practice,or specific activity that indicates the possible existence of Identity Theft. 3) "Rule"is the Federal Trade Commission's Red Flags Rule which implements Section 114 of the Fair and Accurate Credit Transactions Act of 2003. 4) "Creditor"is the municipal utility subject to the Rule requirements. 5) "Covered Account" includes all of individual utility service accounts held by customers of the utility whether residential, commercial or industrial which are covered by the Rule. A covered account is: • Any account the City offers or maintains primarily for personal, family or household purposes, that involves multiple payments or transactions; and • Any other account the City offers or maintains for which there is a reasonably foreseeable risk to customers or to the safety and soundness of the Systems from Identity Theft. 6) "Identifying Information" is defined as "any name or number that may be used, alone or in conjunction with any other information, to identify a specific person," including: name, address, telephone number, social security number, date of birth, government issued driver's license or identification number, alien registration number, government passport number, employer or taxpayer identification number, unique electronic identification number, computer's Internet Protocol address, or routing code." 7) "Systems" are the City of Scandia's utility systems, including the "201" Community Sewage Treatment System and "Uptown" Sewage Treatment System. II. Identification of Red Flags. In order to identify relevant Red Flags, the City considers the types of accounts that it offers and maintains, the methods it provides to open its accounts, 2 the methods it provides to access its accounts, and its previous experiences with Identify Theft. The City identifies the following red flags: a) An address or phone number presented that is the same as that of another person; b) A person's identifying information is not consistent with the information that is on file for the customer; c) Change of address for an account followed by a request to change the accountholder's name; d) Mail sent to the accountholder is repeatedly returned as undeliverable; e) Notice to the City that a customer is not receiving mail sent by the City; f) Breach in the City's computer system security; g) Unauthorized access to or use of customer account information; and h) Notice to the City from a customer, identity theft victim, law enforcement or other person that it has opened or is maintaining a fraudulent account for a person engaged in Identity Theft. III. Detecting Red Flags. In order to detect any of the identified Red Flags identified associated with opening of a new account, City personnel will take one or more of the following steps as appropriate to obtain and verify the identity of the person opening the account: a) New Accounts 1) Require certain identifying information such as name, residential address, or other identification; 2) Verify the customer's identity by reviewing a driver's license or other identification card; and 3) Independently contact the customer. b) Existing Accounts 1) Verify the identification of customers if they request information (in person, via telephone,facsimile or email); and 2) Verify the validity of requests to change billing addresses. IV. Preventing and Mitigating Identify Theft. a) In the event City personnel detect any identified Red Flags, such personnel shall take one or more of the following steps, depending on the degree of risk posed by the Red Flag: 1) Continue to monitor an account for evidence of Identity Theft; 2) Contact the customer; 3) Change any passwords or other security devices that permit access to accounts; 4) Not to open a new account; 5) Close an existing account; 6) Notify the Program Administrator for determination of the appropriate step(s) to take; 7) Notify law enforcement; or 8) Determine that no response is warranted under the particular circumstances. 3 b) In order to further prevent the likelihood of identity theft occurring with respect to Systems accounts, the City will take the following steps with respect to its internal operating procedures to protect customer identifying information: 1) Ensure complete and secure destruction of paper documents and computer files containing customer information; 2) Ensure that office computers are password protected and that computer screens lock after a set period of time; 3) Keep offices clear of papers containing customer information; 4) Ensure computer virus protection is up to date; and 5) Require and keep only the kinds of customer information that are necessary for utility purposes. V. Program Updates This Program will be periodically reviewed and updated to reflect changes in risks to customers and the soundness of the City from Identity Theft. At least once a year the Program Administrator will consider the city's experience with Identity Theft situations, changes in Identity Theft methods, changes in Identity Theft detection and prevention methods, changes in types of accounts the City maintains and changes in the City's business arrangement with other entities. After considering these factors, the Program Administrator will determine whether changes to the Program, including the listing of Red Flags, are warranted. If warranted, the Program Administrator will update the Program or present the City Council with his or her recommended changes and the City Council will make a determination of whether to accept, modify or reject those changes to the Program. VI.Program Administration a) Oversight Responsibility for developing, implementing and updating this Program lies with an Identity Theft Committee for the City.The Committee is headed by the Program Administrator. One or more other individuals appointed by the City Administrator comprise the remainder of the committee membership. The Program Administrator will be responsible for the Program administration, for ensuring appropriate training of Systems staff on the Program, for reviewing any staff reports regarding detection of Red Flags and the steps for preventing and mitigating Identity Theft, determining which steps of prevention and mitigation should be taken in particular circumstances and considering periodic changes to the Program. b) Service Provider Agreements In the event the City engages a service provider to perform an activity in connection with one or more accounts, the City will take the following steps to ensure the service provider performs its activity in accordance with reasonable policies and procedures designed to detect, prevent and mitigate the risk of Identity Theft. 1) Require, by contract, that service providers have such policies and procedures in place; and 4 2) Require, by contract, that service providers review the City's Program and report any Red Flags to the Program Administrator. c) Specific Program Elements and Confidentiality For the effectiveness of Identity Theft prevention Programs, the Red Flag Rule envisions a degree of confidentiality regarding the City's specific practices relating to Identity Theft detection,prevention and mitigation. Therefore, under the Program, knowledge of such specific practices are to be limited to the Identity Theft Committee and those employees who need to know for purposes of preventing Identity Theft. Because this Program is to be adopted by a public body and thus publicly available, it would be counterproductive to list these specific practices here. Therefore, only the Program's general red flag detection, implementation and prevention practices are listed in this document. 5 Meeting Date: 10/21/2008 Agenda Item: b City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651)433-2274 Action Requested: Approve employee health insurance plan for 2009 (Resolution 10-21- 08-xx) Deadline/ New policy year begins January 1, 2009. Blue Cross Blue Shield has Timeline: requested city action by October 31, 2008. Background: • The city provides an employee health insurance plan through Blue Cross Blue Shield (BCBSM), as a member of the Southwest/West Central Service Cooperative, a pool of 126 cities, counties and other governmental units. The current plan is a major medical plan with an annual deductible($1,450/yr for individuals, $2,825 for family in 2008),paired with a health savings account (HSA) to help pay the deductible. Five employees are currently covered by the plan (4 full time & 1 part-time; 2 family coverage & 3 single coverage.) • Rates for 2009 will increase by 8.8%. This is the minimum increase allowed by state law (MNCare Law dictates the formula for premium increases for small employers.) Deductibles and maximum out of pocket costs would stay the same as in 2008. • The draft 2009 budget included an assumption that health care costs would increase 10% from 2008 to 2009. • Rates for this plan for 2007 and 2008, proposed rates for 2009 and city contributions for each year, are show on an attachment to this report. • The City currently contributes 100%of the premium cost for employees taking single coverage, and 80% of the premium for employees taking family coverage. The City also contributes $100 per month to a health savings account (HSA) for each eligible employee. • For 2009, it is recommended that city contributions remain at the same percentage level as in 2008. An increase of$5.00 per month to the city HSA contribution is recommended. Since the $100 contribution was set, deductibles have increased by $75.00 per year. • For eligible part-time employees (working 30 or more hours per week) the city would continue to pay the full cost of single Page 1 of 3 10/07/08 coverage, but reduce the contribution to the HSA so that the total city contribution is 75%of the amount paid for a full-time employee. The HSA contribution for a part-time employee would therefore be $4.75 per month, for a total city contribution to health care of$300.75 per month (75%of$401.00.) If a part-time employee wishes to purchase family insurance coverage, the city would contribute$300.75 per month toward the family coverage premium. • The renewal rate is based on experience through July of 2008, which was excellent. The experience rating for the 2010 renewal is not expected to be as favorable. The city may wish to shop for other coverage options at that time. Recommendation: I recommend that the Council adopt the resolution approving the health care plan and establishing city contributions for 2009. Attachments/ • Draft resolution 10-21-08-xx, Establishing City Contributions to Materials Employee Health Insurance Benefits for 2008 provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (health insurance 2009) Page 2 of 3 10/07/08 City of Scandia Blue Cross/Blue Shield Health Insurance Plan Southwest Service Cooperative 2007 Rates Single Family City Share City Share Employee Monthly Premium $231.50(100%) $593.20(80%) $148.30(20%) HSA Contribution $91.70 $100.00 Total $323.20 $693.20 $148.30 Annual Deductible: $1,375 $2,750 2008 Rates Single Family City Share City Share Employee Monthly Premium $272.00(100%) $697.60(80%) $174.40(20%) HSA Contribution $100.00 $100.00 Total $372.00 $797.60 $174.40 Annual Deductible: $1,450 $2,825 2009 Proposed Single Family City Share City Share Employee Monthly Premium $296.00(100%) $758.80(80%) $189.70(20%) HSA Contribution $105.00 $105.00 Total $401.00 $863.80 $189.70 Annual Deductible: (No change) $1,450 $2,825 Page 3 of 3 10/07/08 CITY OF SCANDIA RESOLUTION NO.: 10-21-08-XX RESOLUTION ESTABLISHING CITY CONTRIBUTION TO EMPLOYEE HEALTH INSURANCE BENEFITS FOR 2009 WHEREAS, the Scandia City Council has determined that it is the best interest of the City to provide a health insurance plan to help maintain the health of its current employees and to enable the city to attract and retain a quality workforce; and WHEREAS, on March 6, 2007 the Council adopted Resolution No. 03-06-07-02, establishing policies for employee health insurance benefits, including employee and city contributions to the cost of premiums for calendar year 2007; and WHEREAS, in December of 2007 the Council adopted Resolution No. 12-04-07-02, determining the plan and contributions to premium costs for 2008; and WHEREAS, it is now necessary to determine the insurance plan and contributions to premium costs for 2009; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does approve the renewal of the health insurance plan with Blue Cross Blue Shield (BCBSM) (Service Cooperative Health Plan#176) for the period of 1/1/09 to 12/31/09; and FURTHER BE IT RESOLVED, that for calendar year 2009, the City of Scandia's contribution to the total cost of providing health insurance benefits shall be as follows: City Contribution to City Contribution to Health Insurance Health Savings Account Premiums (Monthly): (Monthly): Full-time Employee(40 hours/week), Family Coverage: $758.80 (80%) $105.00 Full-time Employee (40 hours/week), ° Single Coverage: $296.00 (100/o) $105.00 Part-Time Employee (30 to 40 $296.00 (100%) $4.75 hours/week), Single Coverage Part-Time Employee(30 to 40 $300.75 $0.00 hours/week), Family Coverage Adopted by the Scandia City Council this 21st day of October, 2008. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ City Clerk Meeting Date: 10/21/2008 Agenda Item: 4,) City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Review comments on proposed Comfort Lake Forest Lake Watershed District (CLFLWD) rules. Deadline/ Timeline: Written comments are requested by October 23, 2008. Background: • The CMSCWD does not currently have rules or a permit process in place. The District began the rule development process last year. Beginning in February of 2008, a series of Technical and Citizen Advisory Committee meetings were held to gather input on draft rules. • Staff from the communities within the district were very involved in review of the draft rules, and shared the goal of reducing overlapping regulations and permit requirements and avoiding undue impact on property owners. Revisions were made in response to many of the comments made during the review process. • Staff has noted the following remaining concerns with the proposed rules: Page Comment: 8,11 Section 1.2.1(a)and Section 2.2(a),threshold for Stormwater Management Rule,residential development. There were concerns with earlier versions of this rule that the threshold for applicability was very low. Significant changes were made but additional changes are needed to avoid undue burden on property owners. The rule would apply to residential subdivisions of 3 lots or more within a shoreland district (1,000 feet from OHW) and 4 or more lots outside of shoreland district. The technical committee had recommended that the district concentrate on larger projects only, and not subject any minor subdivisions to the rule. If this recommendation were followed,the stormwater rule would be applied only to subdivisions of 4 or more lots,regardless of whether the subdivision is in a shoreland area. 8, 11 Section 1.2.1(b) and Section 2.2(b), threshold for Stormwater Management Rule,non-residential development. There were concerns with earlier versions of this rule that the threshold for applicability was very low. Significant changes were made but additional changes are needed to avoid undue burden on property owners. The threshold of creating or disturbing impervious surface of 1 acre or 5%of the site area, whichever is less, within a shoreland district will create a hardship for small sites. The standard outside of Page 1 of 2 10/06/08 shoreland districts would be 1 acre or 25%of site area The technical committee recommended a higher threshold of 1 acre or 50% for all areas. 8,21 Section 1.2.3(b)and 4.2.1(b),threshold for Lake, Stream and Wetland Buffer Rule. This rule would apply to newly subdivided lots,which is reasonable. It also applies to sites subject to a"new primary use for which a necessary rezoning or variance from municipal standards for impervious surface percentage or structure setback from the resource has been approved..." This section combines two different events; a rezoning for a new use,or a variance. It is recommended that this sentence be divided into two separate items to avoid confusion in interpretation. 21 4.2.3 Buffer Monuments The design of buffer markers should be coordinated with the city so that there is consistency in the community. 26 Section 4.8,Access to Waterbody or Wetland--The access zone permitted is smaller than currently allowed by Scandia's shoreland regulations (30 versus 50 feet.) It is recommended that the access zone be increased to 50 feet so as not to burden property owners and to avoid conflicts between City and CLFLWSD rules. • In addition to these specific comments on the rules document, the Council may also wish to make a general comment about administration and enforcement of the rules. The city is usually the first point of contact for property owners planning any type of construction project. We have overlapping regulations and responsibilities for many of the same activities covered by the rules. Coordinating the watershed's procedures with the city's process for development reviews and building permits will be a challenge. There will be opportunities to work together to reduce the time and expense for landowners and for the public. At some point, it may be desirable to develop a "memorandum of understanding" to better define how we will work together. Recommendation: A draft letter incorporating the comments noted above has been prepared for the Council's review. You may wish to add or subtract from this letter before approving it to be sent to the CLFLWD. Attachments/ • Draft letter to CLFLWD Materials provided: • Draft Rules (9/4/2008) Contact(s): Randy Anhorn, CLFLWD Administrator 651 209-9752 Prepared by: Anne Hurlburt, Administrator (CLFLWD RULES) Page 2 of 2 10/06/08 ,1:`:. m i n n er, s © t o October 22, 2008 .r Randy Anhorn, Administroatr/ Limnologist \ Comfort Lake —Forest Lake Watershed District 220 North Lake Street Forest Lake, Minnesota 55025 Dear Mr. Anhorn: Thank you for the opportunity to comment on the proposed Comfort Lake -- Forest Lake Watershed District (CLFLWD) rules. Please share these written comments from the City of Scandia with the Board. In addition to the comments on specific sections of the rules. Scandia has some general comments. • First, thank you for including staff from the affected local government units in your rule development process. We recognize that significant efforts were made to incorporate the advice of the Technical Committee and many changes have been made to the initial draft of the rules. The changes will help to avoid undue burdens on property owners and reduce overlapping or conflicting regulations and permit requirements, while at the same time protecting our valuable water resources. • Second, a general comment regarding administration and enforcement of the rules. The city is usually the first point of contact for property owners planning any type of construction project. We have regulations and responsibilities for many of the same activities covered by the rules. Coordinating the watershed's procedures with the city's process for development reviews and building permits will be a challenge. There will be opportunities to work together to reduce the time and expense for landowners and for the public. At some point. it may be desirable to develop a "memorandum of understanding" to better define how we will work together. Listed below are Scandia's specific comments on the rules: Page Comment: 8,11 Section 1.2.1(a)and Section 2.2(a),threshold for Stormwater Management Rule, residential development. There were concerns with earlier versions of this rule that the threshold for applicability was very low. Significant changes were made but additional changes are needed to avoid undue burden on property owners. The rule would apply to 14727 209''' St. N.. Scandia. Minnesota 55073 Phone (651) 433-2274 Fax (651) 433-51 ]2 littp://www.ci.scandia.mmus f i March 20,2008 Page 2 of 2 Page Comment: residential subdivisions of 3 lots or more within a shoreland district(1,000 feet from OHW)and 4 or more lots outside of shoreland district. The technical committee had recommended that the district concentrate on larger projects only, and not subject any minor subdivisions to the rule. If this recommendation were followed,the stormwater rule would be applied only to subdivisions of 4 or more lots, regardless of whether the subdivision is in a shoreland area. 8, 11 Section 1.2.1(b) and Section 2.2(b), threshold for Stormwater Management Rule, non- residential development. There were concerns with earlier versions of this rule that the threshold for applicability was very low. Significant changes were made but additional changes are needed to avoid undue burden on property owners. The threshold of creating or disturbing impervious surface of 1 acre or 5% of the site area, whichever is less, within a shoreland district will create a hardship for small sites. The standard outside of shoreland districts would be 1 acre or 25% of site area The technical committee recommended a higher threshold of 1 acre or 50% for all areas. 8,21 Section 1.2.3(b)and 4.2.1(b),threshold for Lake, Stream and Wetland Buffer Rule. This rule would apply to newly subdivided lots, which is reasonable. It also applies to sites subject to a"new primary use for which a necessary rezoning or variance from municipal standards for impervious surface percentage or structure setback from the resource has been approved..." This section combines two different events; a rezoning for a new use, or a variance. It is recommended that this sentence be divided into two separate items to avoid confusion in interpretation. 21 4.2.3 Buffer Monuments—The design of buffer markers should be coordinated with the city so that there is consistency in the community. 26 Section 4.8, Access to Waterbody or Wetland-- The access zone permitted is smaller than currently allowed by Scandia's shoreland regulations(30 versus 50 feet.) It is recommended that the access zone be increased to 50 feet so as not to burden property owners and to avoid conflicts between City and CLFLWSD rules. Please contact me at 651 433-2274, or by e-mail at a.hurlburt:uci.scandia.mn.us if you have any questions about these comments. Sincerely, Anne Hurlburt City Administrator cc: Mayor and City Council Dave Hebert, City Attorney Randy Anhorn COMFORT.LAKE 0:,,, Administrator/Limnologist \—WATERSHED DISTRICT 220 North Lake Street 651.209.9753 FOREST LAKE Forest Lake, MN randy.anhorn(@clflwd.org 41 Protecting-Yonur Water Resource+ September 8, 2008 Notice of Public Comment Period and Public Hearing Comfort Lake—Forest Lake Watershed District Proposed Rules and Regulations Enclosed for public review and comment are the proposed rules of the Comfort Lake — Forest Lake Watershed District (District). The proposed rules can also be found on the District's website at: http://www.clflwd.oru/resourcesperrnits.php. The District has held six Technical and Citizen Advisory Committee meetings and numerous Board workshops in order to ensure that the rules reflect the goals of citizens and member communities within the District, and to seek help in determining how the District should implement its rules without duplicating permit requirements of local units of government. The District invites submission of written comment on the proposed rules. Comments may be submitted by mail, email, or fax (651-209-9752) and must be received by October 23, 2008. Comments should be submitted to: Randy Anhorn, Administrator/Limnologist Comfort Lake-Forest Lake Watershed District 220 North Lake Street Forest Lake, MN 55025 State and regional resource protection agencies, local governments and potentially regulated parties are particularly invited to engage in a review of these proposed rules for the purpose of making them as resource-protective as possible without creating excessive administrative costs or placing an undue burden on property owners. Comments on specific provisions in the proposed rules and how they may apply in practice are most useful. Similarly, criticisms are most valuable when accompanied by suggested alternative language or a suggested alternative regulatory approach. In addition to receiving written public comment, the District will be holding a public hearing on the proposed rules in the near future, at which time all interested persons will have the opportunity to address the District Board of Managers concerning the proposed rules. You will be notified the date and time of the public hearing. If you have any questions or need additional information, please contact me at 651.209.9753 or randv.anhorn(a c lflwd.org. Sincerely, Comfort Lake.-Forest Lake Watershed District ndy Anho� . t ct Administrator/Limnologist enclosures Board of Managers Jackie A. Anderson—President Richard P. Damchik—Vice President John T. Lynch—Secretary Jon W. Spence—Treasurer Wayne S. Moe—Manager Comfort Lake—Forest Lake Watershed District Proposed Rules and Regulations Distribution List CLFLWD Board of Managers City Managers/Administrators/Clerks within CLFLWD City Public Works within CLFLWD Chisago County Public Works Facility Washington County Public Works Facility Craig Mell,Manager, Chisago SWCD Jay Riggs, Manager, Washington Conservation District Jim Haertel, Board of Water and Soil Resources Donald J.Theisen, P.E., Washington County Transportation Division William G. Malin,Public Works Director,Chisago County Public Works John Moosey,Administrator,Chisago County Jim Schug, Administrator,Washington County Jack Frost, Metropolitan Council Craig Wills,Department of Natural Resources Mike Mueller,Department of Natural Resources Nick Tiedeken,MnDOT Amanda Strommer,Washington County Public Health& Environment Mary Darragh Schmitz, Chisago County Environmental Services Director Jyneen Thatcher, Washington Conservation District Jeff Fertig, Chisago County Bone Lake Association Comfort Lake Association Forest Lake Association Members of the CLFLWD Citizen Advisory Committee Members of the CLFLWD Technical Advisory Committee Nine Mile Creek Watershed District Rice Creek Watershed District Carnelian Marine St. Croix Watershed District Browns Creek Watershed District 2 CLFLWD Draft Rules Summary 12 Rules proposed 5 Administrative/Process Rules • Procedural • Fees • Sureties • Variances • Enforcement 7 Rules Establishing Standards • Stormwater Management o Rule will address: Landcover(e.g. impervious)that increases the rate & volume of runoff and the transport of nutrients to water bodies. o Why? Increases in runoff rate &volume result in flooding, stream and gully erosion, and changes in wetland hydroperiod. Increased transport of nutrients to water bodies degrades water quality and use of the water body. o Proposed Standard: No increase in 2, 10, and 100-year runoff rate or 2-year runoff volume over pre-development(meadow) condition.No increase in bounce or duration of inundation in wetlands. 50% decrease in total phosphorus transport offsite below existing unless site is undeveloped. o Standard Applies to: Residential subdivisions of 3 lots within 1000 feet of a public water and 4 lots elsewhere. Non-residential and multi-residential creating or disturbing impervious> I acre or 5% of site within 1000 feet of a public water or> 1 acre or 25% of site elsewhere. All existing impervious on non-residential or multi-residential if above applies. • Erosion Control o Rule will address: Land alteration with the potential to cause erosion. o Whv? Erosion transports sediment to areas where it is more easily transported to water bodies. Sediment carries nutrients that degrade water quality and sediment itself decreases water clarity. o Proposed Standard: Develop and erosion control plan for the site. o Standard Applies to: Sites disturbing 1/4 acre or more within 1000 feet of a public water and 1 acre or more elsewhere. Sites moving more than 200 cubic yards of material. CLFLWD Rules Summmy—7 15,08 I of 3 • Lake, Stream, Wetland Buffers o Rule will address: Establishment and preservation of vegetation along water resources. o Whv? Vegetated shorelines and streambanks reduce erosion, filter pollutants, and protect wildlife and aquatic habitat. o Proposed Standard: Establishment or preservation of a native vegetation buffer with a width ranging between 25 and 100 feet depending on the quality and use of the resource. o Standard Applies to: Land adjacent to a water resource that is subdivided or subject to a new use that requires municipal rezoning, special use permit or variance for impervious surface percentage or structure setback. • Shoreline and Streambank Alterations o Rule will address: Design of shoreline and streambank projects. o Whv? Shoreline and streambanks directly influence the erosion into the waterbody as well as the aquatic habitat provided by the waterbody. o Proposed Standard: Shoreline and streambank projects must first fully consider vegetative stabilization option prior to considering hard armor methods such as riprap. o Standard Applies to: Proposed shoreline and streambank alterations below the OHW if CLFLWD has a general permit from the DNR allowing it to issue shoreline and streambank permits currently issued by the DNR. The CLFLWD does not currently have a general permit from the DNR and would not issue permits on these activities at this time. The District will continue its education and incentive programs directed to shoreline and streambank stabilization projects. • Watercourse and Basin Crossings o Rule will address: Disturbances to water bodies for road and utility crossings. o Why? Activity in waterbodies directly impacts the water body. Road crossings have the potential to alter drainage, navigation, and fish and wildlife movement. o Proposed Standard: Proposed projects must demonstrate a public benefit, retain hydraulic capacity, retain navigational capacity, not degrade water quality, proposed the minimal impact solution, and preserve fish and wildlife passage. o Standard Applies to: Any road or utility projects that disturb the bed of a water body. CLFLWD Rules Summary—7;15 08 2 of 3 • Floodplain and Drainage Alterations o Rule will address: Fill and alterations in floodplains and redirection of flow across drainage boundaries. o Why? Filling in a floodplain reduces the volume of water that can be stored during a large rainfall event and increases the propensity to flood adjacent properties. Redirecting flow across drainage boundaries adds new runoff to an area and can increase flooding. o Proposed Standard: No decrease in 100-year flood storage volume of lakes, wetlands, streams and landlocked basins. Lowest floor elevation 2 feet above 100-year flood elevation. No redirection of flows unless can demonstrate no negative upstream or downstream impact. o Standard Applies to: Any project proposing filling below the 100-year flood elevation of a waterbody or wetland in a municipality that does not have a state approved floodplain ordinance. Any project proposing redirection of flows. • Wetland Management o Rule will address: District policy on wetland management. o Why? Clarify District goals for wetland management. o Proposed Standard: Support Wetland Conservation Act (WCA) LGU and provide recommendations on wetland replacement locations. o Standard Applies to: Activities regulated by WCA. CLFLWD Rules Summary—7 I5,08 3 of 3 COMFORT LAKE - FOREST LAKE WATERSHED DISTRICT RULES Proposed Rules set up as a permit program 9/4/20O8 Adopted Effective INTRODUCTION 2 DEFINITIONS 3 1.0 PROCEDURAL REQUIREMENTS 8 2.0 STORMWATER MANAGEMENT 10 3.0 EROSION CONTROL 19 4.0 LAKE, STREAM, AND WETLAND BUFFER REQUIREMENTS 21 5.0 SHORELINE & STREAMBANK ALTERATIONS 27 6.0 WATERCOURSE AND BASIN CROSSINGS 31 7.0 FLOODPLAIN AND DRAINAGE ALTERATIONS 32 8.0 WETLAND MANAGEMENT 34 9.0 FEES 35 10.0 FINANCIAL ASSURANCES 37 11.0 VARIANCES J8 12.0 ENFORCEMENT 38 Addendum A 39 Groundwater Appropriations 40 Volume Control 40 Groundwater Quality 41 Groundwater Dependent Natural Resources 41 INTRODUCTION The Comfort Lake - Forest Lake Watershed District (the "District") adopts these Rules and Regulations as required by Minnesota Statute 103D.341 to accomplish the purposes in Chapter 103D. implement the powers of the managers, and the policies of the District as contained in the District Watershed Management Plan (the "Plan"). RELATION OF WATERSHED DISTRICT TO MUNICIPALITIES The District recognizes that the primary control and determination of appropriate land uses is the responsibility of the municipalities. Accordingly. the District will coordinate permit application reviews involving land development only after it is first demonstrated that the application has been submitted to the city where the land is located. It is the intention of the managers to ensure that development of land within the District proceeds in conformity with these Rules. in addition to conforming with the development guides and plans adopted by municipalities. The District shall exercise control over development by its permit program described in these rules to ensure the maintenance of needed water storage areas, their shorelines, and protection of existing natural topography and vegetative features in order to preserve them for present and future beneficial uses. The District will review and permit projects sponsored or undertaken by municipalities and other governmental units, and will require permits of the contractor in accordance with these Rules for governmental projects which have an impact on water resources of the District. These projects include but are not limited to. land development, road, trail and utility construction. The District desires to serve as technical advisors to the municipal officials in the preparation of local surface water management plans and the review of individual development proposals prior to investment of significant public or private funds. To promote a coordinated review process between the District and the municipalities, the District encourages the municipalities to involve the District early in the planning process. The Districts comments do not eliminate the need for permit review and approval if otherwise required under these rules. The District intends to coordinate with each municipality to ensure that property owners and other permit applicants are aware of the permit requirements of both bodies. By coordinating. the District and municipalities also can avoid duplication. conflicting requirements and unnecessary costs for permit applicants and taxpayers. The District urges municipalities to develop, as rapidly as possible, local surface water management plans. providing a coordinated system of managing surface water on a regional or subwatershed basis consistent with their local water management plan and the District's Rules. DEFINITIONS "Agricultural activity" means the use of land for the production of agronomic, horticultural or silvicultural crops. including nursery stock, sod, fruits, vegetables, flowers, forages, cover crops. grains, and Christmas trees. Agricultural activity also includes animal husbandry and grazing. "Bed of waterbody" means all portions of a waterbody located below the ordinary high-water level. "Bioengineering" means the use of live plant materials to provide erosion control, slope and stream bank stabilization, landscape restoration, and wildlife habitat. These techniques are used alone or in conjunction with conventional engineering techniques. "Buffer" means an upland area adjacent to a lake, stream or wetland that is maintained in or restored to primarily native vegetation. "Development" means alteration of land contours or the placement of one or more structures or surfaces on a single parcel, or on contiguous parcels pursuant to a common scheme. Development includes any land disturbance. or development or redevelopment of impervious surface, including but not limited to road and/or parking lot construction or reconstruction. "Developed site" means a parcel or portion of a parcel containing one or more structures or impervious surfaces and may contain associated landscaped or actively maintained vegetated areas. "Distributed CN-value approach" means an approach that separately assigns a curve number to each land use to more accurately reflect volume and timing of site-generated runoff. Impervious surfaces directly connected to stormwater conveyances may not be grouped together with disconnected impervious and pervious areas for calculation of drainage area curve numbers. "Facility" means any part of a natural or constructed system contributing under the stormwater management plan to meeting a standard of section 2.4. "Feasible" means technically achievable at a cost, in the District's determination, not substantially disproportionate to the stormwater management benefit to be gained. "Floodplain" means the area adjoining a watercourse or water basin that has been or would be covered by a flood expected to occur on an average frequency of the 100-year recurrence interval. An applicable delineation in the District's Hydrologic and Hydraulic study (SRF 2005) shall govern. "Groundwater-dependent natural resource" (GDNR) means a feature with surface emergence of groundwater at a spring or seepage area, sufficiently mineral rich to support a plant community or aquatic ecosystem listed in the Appendix to these Definitions. Information used to identify a GDNR includes Minnesota Land Cover Classification System plant community data, information on known springs and groundwater seepages. wetland function and value assessments. flow and water quality data and site inspection data. "Impervious surface" means a surface that has been compacted or covered with a layer of material. or is likely to become compacted from expected use, so that it is highly resistant to infiltration by water. "Land Disturbance" Any activity on property that results in a change or alteration in the existing ground cover (both vegetative and non-vegetative) and/or the existing soil topography. Land disturbing activities include, but are not limited to. development, redevelopment, demolition. construction, reconstruction. clearing, grading. filling, stockpiling, excavation and borrow pits. Road milling/overlay and routine vegetation management activities will not be considered land disturbance. "Landlocked basin" means a basin localized depression that does not have a natural outlet at or below the water elevation of the 10-day runoff(snowmelt) event with a 100-year return frequency using the 2000 Washington County Topographic Survey and Chisago County Topographic Survey. "Manage 1," as a wetland classification, means a wetland that does not qualify as a "Preserve" wetland but that meets one or more of the following rating levels pursuant to the Minnesota Routine Assessment Method (MnRAM) 3.2 or other method approved by the District: Function or Value Rating Vegetative Diversity High Wildlife Habitat High Fish Habitat High Aesthetics/education/recreation/cultural High AND Wildlife Habitat Medium Stormwater Sensitivity High AND Vegetative Diversity Medium Vegetative Diversity Medium AND Maintenance of Hydrologic High Regime "Manage 2." as a wetland classification, means a wetland that does not qualify as a "Preserve" or "Manage 1" wetland but that meets one or more of the following rating levels pursuant to the Minnesota Routine Assessment Method (MnRAM) 3.2 or other method approved by the District: Vegetative Diversity Medium Wildlife Habitat Medium Fisheries Habitat Medium Aesthetics/education/recreation/cultural Medium AND Wildlife Habitat Low "Manage 3," as a wetland classification, means a wetland that does not qualify as a "Preserve." "Manage 1" or"Manage 2" wetland. "Mapped natural community" means a natural community identified in "Natural Communities and Rare Species Map for Washington and Chisago County' (Minnesota Department of Natural Resources, Natural Heritage Program, 1990), or in a natural resources inventory using the same protocol as established by the Minnesota Department of Natural Resources. "Middle zone" is a vegetative buffer zone that extends from the upland edge of the streamside zone to the interior edge of the outer zone of a watercourse. 'Natural environment lake" means a lake so designated by the Minnesota DNR pursuant to Minn. Rules 6120.3000. "NURP standard" means the design criteria developed pursuant to the Nationwide Urban Runoff Program (U.S. EPA, 1983) and published by the Minnesota Pollution Control Agency in Protecting Water Quality in Urban Areas 1991" (sections 4.1-4 through 4.1-7), as may be amended. "Ordinary high-water level" or "OHWL" means the boundary of a public water or wetland as determined by the Department of Natural Resources, and is an elevation indicating the highest water level that has been maintained for a sufficient period of time to leave evidence on the landscape. commonly indicated by a change from predominantly aquatic to predominantly terrestrial vegetation. For watercourses, the ordinary high-water level is the elevation of the top of bank of the channel. For basins and flowages, it is the operating elevation of the summer pool. If the DNR has not defined an OHWL, the District. with DNR consultation, will establish the elevation for the purpose of the permit application. "Outer zone" is a vegetative buffer zone that extends from the upland edge of the middle zone of a watercourse to a point specified in these Rules. "Public water" has the definition at Minnesota Statutes § 103G.005, subd. 15. "Pre-development" means at the time preceding creation of impervious surface or substantial change in site hydrology or infiltration by alteration of site vegetation or contour. "Preserve," as a wetland classification, means a wetland meeting any of the following rating levels pursuant to the Minnesota Routine Assessment Method (MnRAM) 3.2 or other method approved by the District: Function or Value Rating Vegetative Diversity Exceptional Wildlife Habitat Exceptional Fish Habitat Exceptional Aesthetics/education/recreation/cultural Exceptional AND Wildlife Habitat High Stormwater Sensitivity Exceptional AND Vegetative Diversity Medium or greater Vegetative Diversity High AND Maintenance of hydrologic regime High or greater "Recreational development lake" means a lake so designated by the Minnesota DNR pursuant to Minn. Rules 6120.3000. "Revegetation" means the planting of native indigenous species. "Shore impact zone" means land located between the OHWL of a public water and a line parallel to it at a distance defined under MN Rule 6120. "Site design practice" means a method of managing stormwater peak flow, flow volume or quality listed in Appendix 2.1 to Rule 2.0. "Steep slope" means land with an average slope in the direction of flow exceeding twelve (12) percent over a distance of 50 feet or more or land defined as steep slope in the corresponding County Soil Survey (Chisago or Washington County), as amended. "Stream" means a natural or altered natural watercourse. "Stream buffer zone" means a streamside zone. middle zone or outer zone. "Streamside zone" is a vegetative buffer zone that extends from the ordinary high-water mark of a watercourse to the interior edge of the middle zone. "Structure" means anything that is constructed or placed on the ground and that is, or is intended, to remain for longer than a brief, temporary period of time. "Subdivision" means the separation of an area, parcel, or tract of land under single ownership into two or more parcels, tracts, lots. "Subwatershed" means an area wholly or partly within the Comfort Lake - Forest Lake watershed defined by the drainage of all surface flows to a common waterbody. "Thaiweg" means the line connecting the points of lowest bed elevation in the direction of flow. "Utility" means a facility for transmitting water, wastewater, steam, gas, electricity or similar commodities. including but not limited to cable access television and data transmission lines. "Waterbodv" means a watercourse or waterbasin. "waterbasin" means an enclosed natural depression with definable banks, capable of retaining water. "Watercourse" means any definable channel including a natural channel, altered natural channel or artificial channel that has definable beds and banks capable of conducting confined runoff from adjacent land. "Wetland" means land transitional between terrestrial and aquatic systems where the water table is usually at or near the surface or the land is covered by shallow water. A wetland (a) is predominated by hydric soils; (b) is inundated or saturated by surface water or groundwater at a frequency and duration sufficient to support a prevalence of hydrophytic vegetation typically adapted for life in saturated soil conditions; and (c) under normal circumstances. supports a prevalence of hydrophytic vegetation. A wetland is a waterbasin if it meets the definition of that term. "Wetland Conservation Act or WCA" means the Minnesota Wetland Conservation Act of 1991 as amended. Wetlands shall be delineated using the methods outlined in the U.S. Army Corps of Engineers Wetlands Delineation Manual. 6 DEFINITIONS—APPENDIX Groundwater-Dependent Natural Resource Types (Following Minnesota Land Cover Classification System protocol) Cold water trout stream Wet prairie seepage subtype - saturated soils Spring creek Calcareous seepage fen Groundwater-dependent lake Calcareous seepage fen boreal subtype Tamarack swamp seepage subtype Calcareous seepage fen prairie subtype Tamarack swamp minerotrophic subtype Poor fen Tamarack swamp sphagnum subtype Poor fen sedge subtype White cedar swamp seepage subtype Poor fen patterned fen subtype Black spruce bog Rich fen Black spruce bog intermediate subtype Rich fen sedge subtype Black spruce bog raised subtype Rich fen floating-mat subtype - saturated soils Black ash swamp seepage subtype Rich fen patterned fen subtype Mixed hardwood swamp seepage subtype Open bog Open sphagnum bog schlenke Scrub tamarack poor fen subtype Birch bog. spiraea temporarily flooded Graminoid bog shrubland Wet meadow floating mat subtype Shrub fen Rich fen floating-mat subtype - Poor fen shrub subtype semipermanently flooded Rich fen floating-mat subtype - intermittently Rich fen shrub subtype Wet brush-prairie seepage subtype exposed Rich fen floating-mat subtype - permanently Shrub swamp seepage subtype flooded Alder swamp - saturated soils Talus slope algific subtype Birch bog, spiraea shrubland - saturated soils Seepage meadow Alder swamp Wet cliff Birch bog, spiraea shrubland - seasonally Moderate cliff flooded Midwest sedimentary dripping cliff Birch bog, spiraea shrubland - semipermanently flooded Saline spring mud flats 7 • 1.0 PROCEDURAL REQUIREMENTS 1.1 Application Required. Any person undertaking any activity for which a permit is required by these Rules shall first submit for review a permit application, engineering design data and such other information to the District as may be required by these Rules to determine whether the improvements are in compliance with the criteria established by these Rules. All permit applications must bear the original signature of the landowner. 1.2 .Applicability of Rules. The following is a summary of the applicability of specific District rules. Please review carefully the more detailed provisions of the individual rules to determine how each rule applies to a given project. 1.2.1 Stormwater Management (Rule 2.0): (a) Residential subdivision or development of three (3) or more lots within one thousand (1000) feet of a public water and residential subdivision or development of four (4) or more lots elsewhere. (b) Non-residential or multi-residential development creating new impervious surface or disturbing existing impervious surface that, in the aggregate, exceeds one (1) acre or five (5) percent of a site (whichever is less) within one thousand (1000) feet of a public water. (c) Non-residential or multi-residential development creating new impervious surface or disturbing existing impervious surface that. in the aggregate, exceeds one (1) acre or twenty-five (25) percent of a site (whichever is less) elsewhere. (d) The stormwater management criteria of the subsection 2.4 will apply to all impervious surface on the project site. Notwithstanding. for road and other linear projects, only net additional surface will be considered. For the purposes of this rule. mill and overlay is not considered disturbance of impervious surface. Pavement reconstruction that removes the full pavement layer and exposes the underlying soil is considered disturbance of impervious surface. 1.2.2 Erosion Control (Rule 3.0): Any grading, filling, or other lands disturbing activity that involves: (a) the grading, filling, or other land alteration activities which involve movement of more than two hundred (200) cubic yards of earth or erodible material. (b) Surface disturbance or removal of vegetative cover on one quarter (1/4) acre or more of land within one thousand (1000) feet of a public water or one (1) acre or more of disturbance elsewhere. 1.2.3 Lake, Stream, and Wetland Buffer (Rule 4.0): Any lot containing land within the buffer zone of any General Development Lake, Recreational Development Lake, Natural Environment Lake, stream or wetland within the watershed (a) that has been subdivided on or after [the date of rule adoption]; or (b) subject to a new primary use for which a necessary rezoning or variance from municipal standards for impervious surface percentage or structure setback from the resource has been approved on or after [the date of rule adoption]. 1.2.4 Shoreline & Streambank Alteration (Rule 5.0): (a) Construction or installation of a shoreline or streambank stabilization partially or wholly below the ordinary high water mark of a natural or altered natural watercourse defined as a public water or a waterbasin. 8 (b) Notwithstanding subsection 1.2.4(a), a District permit under Rule 5.0 is required only if: (a) a Minnesota Department of Natural Resources public waters work general permit covering shoreline and streambank alterations is in effect; and (b) the general permit excuses property owners from the DNR individual permit requirement if they hold a District permit. 1.2.5 Watercourse and Basin Crossing (Rule 6.0): Any use of the beds of any waterbody within the District for the placement of roadways. utilities, water control structures. 1.2.6 Floodplain and Drainage Alteration (Rule 7.0): (a) Any alteration or filling of land below the 100-year flood elevation of any wetland. public water, stormwater management basin, or landlocked subwatershed unless a permit is received from the appropriate local government unit in accordance with a state-approved floodplain management ordinance. (b) Any artificial redirection of flow across drainage boundaries or obstruction of the natural flow of surface water. 1.2.7 Wetland Management (Rule 8.0): Permit required from Wetland Conservation Act (WCA) Local Government Unit (LGU) for activities that may impact wetlands. Activities conducted in wetlands may require a permit from the District under the other Rules of the District, see Rules 2.0 through 7.0 in particular. 1.3 Forms. Permit applications shall be submitted using forms provided by the District. Forms are available from the District Office located at 220 North Lake Street, Forest Lake, Minnesota, 55025. Permit applications shall be addressed to: Comfort Lake - Forest Lake Watershed District 220 North Lake Street Forest Lake, Minnesota, 55025 1.4 Action by Board of Managers. The managers shall act within sixty (60) days of receipt of a completed application and complete set of required exhibits. No application is considered complete unless all required items listed in each applicable rule are submitted in the form acceptable to the District. The District will provide written notice to applicant of any missing items needed to complete the application, within fifteen (15) business days from receipt of application. 1.5 Conformity with Local Requirements. The District encourages the developer to seek District input starting at the concept stage. 1.6 Notification Process. A certified list of property owners obtained from Washington County and/or Chisago County who reside adjacent to the subject property, and all property owners within six hundred (600) feet of the property boundary of a proposed project, must be submitted before an application is considered complete. District staff will send notice of the proposed project to the individuals on the mailing list for the applicant at the applicant's expense. A copy of the list will be retained with the application at the District office. If the project is proposed within the shoreland management area of a lake with a formal lake association known by the District, the District will notify the lake association of the application. 1.7 Alternative Notification. The Board. upon written request from the applicant. may approve alternative notification for any of the following projects. 9 (a) A linear project, including but not limited to a road, sidewalk or trail, one-half mile or more in length. (b) A project on a parcel or contiguous parcels with an area of one hundred (100) acres or more, where no more than five (5) percent of the area will be disturbed, provided the disturbed area does not include a wetland. (c) A project where the applicant proposes to combine notification under this Rule with notification required under the approval procedures of another governmental body. The applicant must demonstrate that an alternative means of notification will provide adequate notice to residents near the proposed activity. 1.8 Permit Renewals and Transfers. Work must be performed under an active permit. If a permit approval requires conditions to be met before the permit will issue, those conditions must be met within sixty (60) days of approval. A permit expires one year from the date the permit is issued unless the permit states otherwise or the permit is suspended or revoked. To renew or transfer a permit, the permittee must submit a written request to the District prior to the permit expiration date, stating the reason for the renewal or transfer. The Board, in its discretion, may grant a permit for a duration longer than one year if a request to do so is included in the duly-noticed application. 1.9 Regular Meetings. District meeting schedules , notices, and agendas can be obtained from the District's website (clflwd.org) or by contacting the District office. 1.10 Permit Decisions. Permit decisions will be made by the Board of Managers except as the Board. by written resolution, may delegate to the District administrator. 2.0 STORMWATER MANAGEMENT 2.1 Purposes and Policy. It is the policy of the District to: 2.1.1 Preserve natural infiltration, groundwater recharge and subsurface flows that support groundwater dependent resources including lakes, streams. channels. wetlands. plant communities and drinking water supplies; 2.1.2 Work toward restoration of natural hydrology; 2.1.3 Limit off-site stormwater flow volume to prevent down-gradient flooding and impacts to waters within the Comfort Lake - Forest Lake watershed: and 2.1.4 Require management of stormwater flow to limit sediment, nutrient and metals concentrations conveyed to ground and surface waters and promote water quality. 2.1.5 Minimize connectivity of impervious surfaces to stormwater conveyance systems and preserve the natural hydrology of landlocked basins to minimize basin and downgradient flood risk. ►o 2.1.6 Assure that property owners control rate and volume of stormwater runoff originating from their property so that surface water and groundwater quantity and quality is protected, soil erosion is minimized. flooding potential is reduced an thermal impacts are reduced. 2.1.7 Encourage land use practices that consider the groundwater, surface water and associated natural resources in the decision making process. 2.1.8 Work with all communities and non-community public water supply systems as they develop and implement their wellhead protection plan. 2.1,9 Limit activities that result in the loss of locally unique groundwater dependent resources. 2.1.10 Follow general recommendations presented in the applicable county groundwater plan. 2.2 Applicability. Subject to an exception in section 2.7, the requirements of this section apply to: (a) Residential subdivision or development of three (3) or more lots within one thousand (1000) feet of a public water and residential subdivision or development of four (4) or more lots elsewhere. (b) Non-residential or multi-residential development creating new impervious surface or disturbing existing impervious surface that, in the aggregate, exceeds one (1) acre or five (5) percent of a site (whichever is less) within one thousand (1000) feet of a public water. (c) Non-residential or multi-residential development creating or disturbing impervious surface that, in the aggregate, exceeds one (1) acre or twenty-five (25) percent of a site (whichever is less) elsewhere. (d) The criteria of section 2.4 will apply to all impervious surface on the project site. Notwithstanding, for road and other linear projects, only net additional surface will be considered. For the purposes of this rule, mill and overlay is not considered disturbance of impervious surface. Pavement reconstruction that removes the full pavement layer and exposes the underlying soil is considered disturbance of impervious surface. 2.3 Regulation. Before commencing any activity described at section 2.2, a developer of land for residential. commercial, industrial, institutional, or public use shall submit a stormwater management plan to the District in conformity with the requirements of this Rule, and secure a permit from the District. The District encourages the developer to seek District input starting at the concept stage. 2.4 Standards. 2.4.1 Management Standards. An applicant for a stormwater management permit must demonstrate to the District that the proposed land-altering activity will: (a) Maintain peak stormwater flow from each point of discharge from the site for a 24-hour precipitation event with a return frequency of 2. 5. 10. or 100 years in the drainage area in 11 which the site is located at or below the peak stormwater flow rate calculated in accordance with subsection 2.5.4. (b) Maintain stormwater flow volume from each point of discharge from the site for a 24-hour precipitation event with a return frequency of 2 years (see Minnesota Stormwater Manual), or 5 years within a landlocked basin or an area that drains to a landlocked basin, at or below the pre- development stormwater flow volume, calculated in accordance with subsection 2.5.4. (c) Decrease phosphorus loading by fifty (50) percent from existing conditions for developed sites or sites with agricultural activity and not increase phosphorus loading from existing on all other sites. (d) Maintain the bounce in water level or duration of inundation, during a precipitation event of critical duration with a return frequency of 2. 5, 10. or 100 years in the drainage area in which the site is located, for any downstream lake or wetland within the limit specified for the lake or wetland susceptibility class as follows: Susceptibility Class Permitted Bounce Inundation Period Inundation Period for 1.5-Year event for 10-Year or Greater Event Preserve Wetland Pre-development Existing Existing Manage 1 Wetland ' Pre-development + Existing plus 1 day Existing plus 2 days 0.5 feet Manage 2 Wetland Pre-development + Existing plus 2 days Existing plus 14 days 1.0 feet Manage 3 Wetland No limit Existing plus 7 days Existing plus 21 days and Lakes Source: State of Minnesota Stormwater Advisory Group, "Stormwater and Wetlands Planning and Evaluation Guidelines for Addressing Potential Impacts of Urban Stormwater and Snowmelt Runoff on Wetlands" (June 1997). 2.4.2 Obligation to Ensure Performance. For the purpose of meeting District performance standards, the District may impose monitoring, performance evaluation, as-built drawings, additional compliance measures or other requirements as a specific condition to a permit or approval. 2.4.3 Assurance of Downgradient Capacity. An applicant may be required to demonstrate that downgradient stormwater conveyance structures and features will be adequate to handle proposed peak flow or flow volume from the site. 2.5 Stormwater Management. 2.5.1 Sequence of Volume Management Methods. To meet the standards of section 2.4. site- based stormwater management methods shall be used in the following sequence. A preferred method shall be used to the degree feasible before a less-preferred method is used. Treatment in a regional facility shall be governed not by this subsection. but by subsection 2.7.3. 12 (a) First, the applicant shall comply with the stormwater volume reduction standard to the maximum extent practicable on-site through volume reduction methods approved by the District. (b) Second, for the remaining volume reduction required to fully meet the standard, the applicant shall comply with the volume reduction standard at an offsite location or through the use of qualified volume banking credits as determined by subsection 2.5.2. Volume reduction may be accomplished at another site outside of the project area or through the use of banked credits as long as it yields the same volume reduction benefit. and is approved by the District. Offsite compliance and banking credits shall be achieved in the following sequence: (i) within the same subwatershed as the project site (ii) within a subwatershed adjacent to the project site, or (iii) within the Comfort Lake —Forest Lake Watershed District. (c) Third, as a last alternative, for the remaining volume reduction required, the applicant shall pay into the District's Stormwater Impact Fund. The required amount to contribute to the Stormwater Impact Fund will be set by resolution of the District Board, and amended from time to time, as the estimated cost of creating equivalent volume reduction within the subwatershed under generally favorable conditions. (i) Funds contributed to the Stormwater Impact Fund, will be spent within the subwatershed where the project impact occurred. If the managers thereafter conclude there is no reasonable opportunity to use the funds in that manner. they may in writing direct use of the funds as far as possible to serve similar water resource purposes within the same geographic area. (ii) Funds contributed to the Stormwater Impact Fund shall be allocated to volume reduction projects by the District according to a stormwater impact fund implementation plan as approved by the District Board and amended from time to time.. 2.5.2 Volume Banking. Excess volume reduction or runoff retention achieved onsite may be banked (credit) for use on other projects within the District that are unable to fully meet the District stormwater volume reduction standard onsite. The District has established and will maintain a list of available banked runoff retention Volume Credits. (a) Volume reduction or runoff retention achieved onsite in excess of the requirement of subsection 2.4.1 may be listed in the District's bank for use on other projects within the District that are unable fully to meet the volume reduction standard of subsection 2.4.1(b). on the project site. (b) Stormwater management facilities or practices relied upon to create Volume Credits must be included in the recorded maintenance instrument or maintenance plan specified in subsection 2.5.7. (c) Volume Credits may be utilized by permit applicants to meet the requirement of subsection 2.4.1(b) only after the applicant has demonstrated to the District that: a. One-half(1/2) inch of runoff from all new impervious surface on the parcel will be abstracted within parcel boundaries: b. Soil conditions and/or other site constraints prevent abstraction of additional runoff onsite. Infiltration is considered not feasible where soils do not 13 support infiltration. documented soil contaminants preclude the use of infiltration practices, or there is inadequate separation from the water table. (d) Permit applicants are responsible for contacting a seller of Volume Credits and arranging the sale on terms established by the interested parties. The District will certify the sale through a form established by the District and completed by the buyer and seller of the Volume Credits. 2.5.3 Site Design Practice Infeasibility. If a claim that a site design practice is infeasible rests on its inconsistency with a local ordinance or state standard, reasonable attempts to gain permission to incorporate the practice into site design must be documented. Satisfactory documentation includes denial of an exception or variance or a written statement by the authority that an exception or variance would be unlikely to be granted. 2.5.4 Calculating Off-Site Stormwater Flow. To calculate off-site flow, Soil Conservation Service TR-20 method is to be used. CN-values used to determine the pre-development rate and volume control standard under Rule 2.0 will be as follows: Hydrologic Soil Group Curve Number A 30 B 58 C 71 D 78 All assumptions for CN-values and impervious surface area estimates must be clearly stated. A distributed CN-value approach shall be used to calculate runoff flows. An area of the site to be disturbed during construction shall be assigned a CN-value corresponding to a soil permeability class one step below that of the undisturbed soil unless the permit specifies a District-approved method to restore soil structure. 2.5.5 Pretreatment. An infiltration facility used to meet the standard of subsection 2.4.1(b) must be designed and maintained to provide for pretreatment of stormwater runoff (see subsection 2.5.8). Pretreatment shall be consistent with the recommendations identified in the current as amended version of the Minnesota Stormwater Manual for the proposed landuse. 2.5.6 Acquisition of Property or Contract Rights. An applicant relying on on- or off-site facilities for complying with the standards of section 2.4 must possess all land access rights necessary for design. construction. and long-term operation and maintenance of the facilities. This subsection does not apply to treatment in a regional facility pursuant to subsection 2.7.3(a). 2.5.7 Basin in Contributing Area to Groundwater-Dependent Natural Resource. As the District develops the data to do so. it will by resolution of the Board of Managers adopt maps of the surface contributing areas of high-priority groundwater-dependent natural resources. If a stormwater basin is proposed within a mapped surface contributing area. it must contain and infiltrate the volume generated by a 2-year. 24-hour storm event, if feasible. The basin bottom must be at least three (3) feet above the seasonally high water table. If this infiltration standard is not met basin outflow must be non-erosive and routed through a subsurface system. flow 1-I spreader or other device that discharges water through or across the ground to lower discharge temperature to that of the ambient soil. 2.5.8 Stormwater Management Facility Maintenance Instrument. If a developer proposes to construct a wet detention basin, infiltration or pretreatment facility, outlet structure, culvert. outfall structure, or other stormwater management facility in order to meet the requirements of this Rule, the developer must submit with the permit application a maintenance instrument. The maintenance instrument shall identify and protect areas of stormwater, detention. infiltration and overflow; specify the methods, schedule, and responsible parties for maintenance; provide for perpetual facility maintenance; and contain at a minimum the requirements in the District's standard maintenance declaration. The executed maintenance instrument must be recorded against the property deed with the County before permit issuance. If a municipal facility maintenance plan has been approved by the District and the municipality will maintain the facility, a separate maintenance instrument is not required. 2.5.9 Form of Recordation. Rights under subsection 2.5.5, a maintenance instrument under subsection 2.5.8, and any commitment of indefinite duration that is a condition of a District permit shall be recorded against the property deed with the County as an easement or declaration in a form acceptable to the District. The recordation requirement does not apply to public permittees where these Rules specifically so state. 2.5.10 Conformance to Floodplain and Drainage Alteration Requirements. In addition to all other legal requirements that may apply, all land-altering and related stormwater management activity pursuant to Rule 2.0 shall comply with freeboard requirements of Rule 7.0. 2.6 Required Exhibits. The following items, submitted in duplicate and prepared by appropriate professionals or certified by a professional engineer registered in the State of Minnesota, registered land surveyors, or other appropriate professional shall accompany all permit applications submitted to the District pursuant to Rule 2.0 2.6.1 Property lines and delineation of lands under applicant's ownership; 2.6.2 For existing and proposed conditions, topography showing all off-site and on-site catchments contributing to surface flows onto or from the site; 2.6.3 The location, alignment and elevation of proposed and existing stormwater facilities; 2.6.4 Delineation of existing on-site wetland, shoreland, drain tiling and floodplain areas as defined in the Washington County FEMA base flood elevation mapping study (2008). or the most current District information which can be obtained by contacting the District offices or visiting the District website at clflwd.org; 2.6.5 Existing and proposed normal and 100-year water elevations on site: 2.6.6 Existing and proposed site contour elevations at two-foot intervals, related to NGVD. 1929 datum: IS 2.6.7 Elevation of the OHWL of each public water on the site, if determined by the Minnesota Department of Natural Resources, and of any legal buffer associated with the public water; 2,6.8 Construction plans and specifications for all proposed facilities including construction sequence; 2.6.9 A maintenance schedule for all proposed facilities; 2.6.10 Stormwater runoff rate analyses for the 2-. 5-, 10-, and 100-year critical events and runoff volume for the 2-year critical event under pre-settlement and proposed conditions, using Appendix 2.2 to simulate infiltration losses in designed practices; 2.6.11 All hydrologic, water quality, and hydraulic computations completed to design the proposed facilities, including a demonstration of conformance to standards in subsection 2.4.1 (c) in the site aggregate; 2.6.12 Delineation of any flowage and drainage easements and other property interests dedicated to stormwater management purposes, including, but not limited to, viable and current county or judicial ditches; 2.6.13 Documentation as to the status of a National Pollutant Discharge Elimination System stormwater permit for the project from the Minnesota Pollution Control Agency and provide the Storm Water Pollution Prevention Plan (SWPPP) as it becomes available: 2.6.14 Geotechnical information including soil maps, borings, site-specific recommendations, and other information necessary to evaluate the proposed stormwater management design; 2.6.15 Wetland function and value assessment for all impacted wetlands pursuant to Minnesota Routine Assessment Method (MnRAM) 3.2 or other method approved by the District; and 2.6.16 All exhibits shall be submitted in an electronic format as well as in hard copy. Exhibits for flowage and drainage easements shall be submitted as shapefiles. 2.7 Exceptions. 2.7.1 Performance Standard. The District may grant an exception to the sequencing requirements of subsection 2.5.1 providing applicant's demonstration, under subsection 2.5.1. that an alternative management technology or method will achieve the same levels of performance and reliability as the method specified at subsection 2.5.1. 2.7.2 Variance. The District may grant a variance to any requirement of Rule 2.0 under Rule 11.0. A variance shall be limited to the extent necessary to put the property to a reasonable or economically viable use. 2.7.3 Regional Treatment. Management of site stormwater in a regional facility constitutes compliance with Rule 2.0 in any of the following circumstances: 16 (a) Management is pursuant to and in accordance with a local water management plan approved by the District. (h) An applicant has demonstrated infeasibility of on-site and off-site infiltration to fully meet the standard of subsection 2.4.1(b) and the District, in writing, finds that the proposed method of management would meet all standards of section 2.4 except for subsection 2.4.1(b). (c) Management is pursuant to and in accordance with a cooperative agreement with the District that explicitly recognizes alternative compliance with Rule 2.0 under specified conditions. APPENDICES APPENDIX 2.1 Inventory of Site Design Practices and Guidance on Their Use for Stormwater Management. o Avoid conversion of high-permeability soils. o Avoid soil compaction. o Target high-permeability soils for infiltration. o Use natural depressions and swales. except wetlands, for runoff storage and infiltration, with overflow to vegetated areas. o Crown roads and driveways to encourage runoff to swales. o Increase stormwater flow path length to waterbody or wetland. o Use filter strips at edges of impervious surfaces. property boundaries. waterbodies and wetlands. o Avoid curbs and gutters on roadways. o Direct rain gutter downspouts to pervious surfaces or below-grade tiles. o Use pervious surfaces for roads. driveways, parking areas and walkways. o Design street widths less than 26 feet and appropriate for projected traffic load. o Design streets for parking on one side only. o Design streets with sidewalk on one side only. o Limit road and driveway lengths. o Design smaller (e.g., 9' x 18') parking stalls. o Design for shared parking stalls and driveways. o Reduce cul de sac radius and use pervious center; use T or V turnaround. o Design with reduced structure setback and frontage. APPENDIX 2.2 Design Infiltration Rates Hydrologic Soil Corresponding Unified Soil Infiltration Rate Soil Group * j Classification— Soil p Textures GW- Well-graded gravel or well- graded gravel with sand GP - Poorly graded gravel or 1.63 Gravel, poorly graded gravel with sand sand, sandy A ,gravel, silty 'GM - Silty gravel or silty gravel ravel, With sand !SW- Well-graded sand or well- loamy sand, graded sand with gravel Sandy loam §P - Poorly graded sand or poorly 0 8 ;graded sand with gravel SM - Silty sand or silty sand with gravel 0.6 I Loam, silt , --IB Loam ML- Silt JL-Organic silt or organic silt with sand or gravel or gravelly ! 0.3 ',organic silt ,GC -Clayey gravel or clayey C Sandy clay ;gravel with sand Loam 'SC -Clayey sand or clayey sand 0.2 with gravel CL - Lean clay or lean clay with sand or gravel or gravelly lean clay 1 la , cla CH- Fat clay or fat clay with I y y sand or gravel or gravelly fat clay loam, silty OH - Organic clay or organic D ;clay loam, clay with sand or gravel or <0.2 gravelly organic clay sandy clay, 1v1H - Elastic silt or elastic silt silty clay with sand or gravel Source: Minnesota Stormw-ater Manual (2005) 18 3.0 EROSION CONTROL 3.1 Policy. It is the policy of the Board of Managers to require erosion control for land development activities to prevent the siltation and sedimentation of streams. channels, lakes, wetlands. and groundwater recharge areas in the District. 3.2 Applicability. All persons shall submit an erosion control plan to the District, and secure a permit from the District approving the erosion control plan for any grading, filling, or other land disturbing activity that involves: (a) Grading, filling, or other land alteration activity that involves movement of more than two hundred (200) cubic yards of earth or erodible material. (b) Surface disturbance or removal of vegetative cover on one quarter (1/4) acre or more of land within one thousand (1000) feet of a public water or one (1) acre or more of disturbance elsewhere. 3.3 Regulation. The plan must meet the following standards: 3.3.1 An erosion control plan must be prepared by a qualified individual showing proposed methods of retaining waterborne sediments on site during the period of construction and showing how the site will be restored, covered, or revegetated after construction, including a timetable for completion; 3.3.2 The erosion control plan shall be consistent with the specifications of the MPCA manual "Protecting Water Quality in Urban Areas" and its current revisions; 3.4 Required Exhibits. The following items, submitted in duplicate and certified by a professional engineer registered in the State of Minnesota, registered land surveyor, or other appropriate professional shall accompany all permit applications submitted to the District pursuant to Rule 3.0: 3.4.1 Property lines and delineation of lands under applicant's ownership; 3.4.2 Existing and proposed site contour elevations at two-foot intervals, related to NGVD. 1929 datum; 3.4.3 Documentation as to the status of a National Pollutant Discharge Elimination System stormwater permit for the project from the Minnesota Pollution Control Agency and provide the Storm Water Pollution Prevention Plan (SWPPP) as it becomes available: and 3.4.4 An erosion and sediment control plan consistent with the standards of sections 3.3 and 3.4. 3.5 Site Maintenance Practices 3.5.1 All erosion and sediment control measures shall be installed, and the District shall be given three business days' notice in writing, before land disturbance commences. 19 3.5.2 Erosion control measures shall not be removed until after the project is complete and the District determines that all disturbed areas have been fully stabilized, and shall be removed within 14 days thereafter; 3.5.3 Permanent wet detention basins used as temporary sedimentation basins during construction must be cleaned out after construction is complete and restored to their original design; 3.5.4 The permittee is responsible at all times for the maintenance and proper operation of all erosion and sediment control facilities. On any property on which land-disturbing activity has occurred pursuant to a permit issued under this Rule, the permittee shall, at�a minimum. inspect, maintain and repair all disturbed surfaces and all erosion and sediment control facilities and soil stabilization measures every day work is performed on the site, and at least weekly, until land-disturbing activity has ceased. Thereafter, the permittee shall perform these responsibilities at least weekly until vegetative cover is established. 3.5.5 All exposed soil areas and soil stockpiles within two hundred (200) lineal feet of a wetland. waterbody, a discernable surface drainage feature or a stormwater system inlet, and with a continuous positive slope to that water feature, must be stabilized with erosion control measures, or temporary or permanent cover, within twenty-four (24) hours after connection to a surface water. All other disturbed portions of the site must be stabilized with erosion control measures, or temporary or permanent cover, within fourteen (14) days after construction activity in that area has temporarily or permanently ceased. If an area is not permanently stabilized, it shall be managed in accordance with subsection 3.5.4. 3.5.6 The weekly inspection requirement of subsection 3.5.4, above, may be reduced to monthly between November 15 and snowmelt if site management conforms to the following: (a) Exposed soils are stabilized with established vegetation, straw or mulch. matting, rock or other approved product such as rolled erosion control product. Seeding is encouraged, but alone is not sufficient. (b) Temporary and permanent ponds and sediment traps are graded to capacity before spring snowmelt. This does not include infiltration/filtration facilities.. which must be kept free of sediment until the site is fully stabilized. (c) Sediment barriers are properly installed at necessary perimeter and sensitive locations. (d) Slopes and grades are properly stabilized with approved methods. Rolled erosion control products must be used on slopes greater than 3:1 (H:V) and where erosion conditions dictate. (e) Stockpiled soils and other materials subject to erosion are protected by established vegetation, anchored straw or mulch, rolled erosion control product or other durable covering; a barrier prevents movement of eroded materials from the location. (f) All construction entrances are properly stabilized. (g) Snow management protects erosion and sediment control measures. 3.5.7 If a site is actively worked after November 15. all steep slope measures. downgradient and perimeter sediment controls, stockpile stabilization and sediment control measures. swales. channels. culvert outfalls and storm sewer inlets must be maintained in proper working condition at the end of each work day. 20 3.6 Agricultural practices. The erosion control measures described in section 3.2 of this Rule are not required for land that is used for agricultural activity, provided that a grass or natural vegetation buffer zone extending sixteen (16) feet or the width of an applicable shore impact zone, whichever wider, is maintained along any waterbody or wetland and no fertilizer is used in the zone. The Board further encourages the use of BMPs (e.g., vegetative swales) in order to slow the flow of the runoff water and allow particulates to settle out and water to infiltrate into the soil prior to discharging to waterbodies and wetlands. These swales can effectively remove small amounts of excess sediments and associated nutrients and heavy metals. 4.0 LAKE, STREAM, AND WETLAND BUFFER REQUIREMENTS 4.1 Purposes and Policy. The purpose of Rule 4.0 is to establish, maintain, and protect buffers adjacent to water resources in order to protect and improve the water quality, flow regime and habitat of the water resources in the Comfort Lake - Forest Lake Watershed District, consistent with the interest in avoiding undue disturbance to established public and private activities in littoral and riparian zones. Natural vegetation bordering the bed and banks of lakes, streams and wetlands serves a critical role in maintaining the ecological function of and societal benefits deriving from those water resources. Purposes served by vegetative buffers include bank and shoreline stabilization; erosion prevention; filtration of nutrients, sediments and other pollutants from storm flows; protection of stream beds and banks and mitigation of downstream flooding through moderation of peak flows both into and within the resource; regulation of in-stream temperatures; preservation of aquatic and terrestrial habitat; protection of scenic resources; and maintenance of property values. 4.2 Applicability. 4.2.1 Rule 4.0 applies to any lot containing land within the buffer zone of any General Development Lake, Recreational Development Lake. Natural Environment Lake. stream or wetland within the watershed; and (a) that has been subdivided on or after [the date of rule adoption]; or (b) subject to a new primary use for which a necessary rezoning or variance from municipal standards for impervious surface percentage or structure setback from the resource has been approved on or after [the date of rule adoption]. 4.2.2 Before any land disturbance of ground vegetation or contour, or placement of any structure on the ground. an instrument incorporating the requirements of Rule 4.0 and approved by the District shall be recorded with the County. 4.2.3 A buffer shall be indicated by permanent. free-standing markers at the buffer's upland edge, with a design and text approved by District staff in writing. A marker shall be placed at each lot line, with additional markers at an interval of no more than two hundred (200) feet. If a District permit is sought for a subdivision, the monumentation requirement will apply to each lot of record to be created. On public land or right-of-way, the monumentation requirement may be satisfied by the use of markers flush to the ground. breakaway markers of durable material, or a vegetation maintenance plan approved by District staff in writing. 2! 4.2.3 Rule 4.0 applies in addition to. and not in place of; any local shoreland ordinance. 4.3 Zone Widths. 4.3.1 Subject to the special provisions in subsections 4.3.2 through 4.3.6. stream. wetland and lake buffer zones are as follows: (a) Stream (measured from top of bank) (1) Streamside zone 25 feet (2) Middle zone 50 feet from upland edge of streamside zone (3) Outer zone from upland edge of middle zone to structure setback line under applicable shoreland ordinance (b) Lakes (measured from delineated OHWL) (1) Natural environment lake 100 feet (2) Recreational development lake 50 feet (3) General development lake 25 feet (c) Wetlands; Based on the wetland function and value assessment the following will be buffer requirement (measured from delineated wetland edge) (1) Preserve 100 feet (2) Manage 1 75 feet (3) Manage 2 50 feet (4) Manage 3 25 feet (d) If a lake or wetland is a groundwater-dependent natural resource, the buffer will be one hundred (100) feet. If the stream is a groundwater-dependent natural resource. the streamside zone will be fifty (50) feet, and the middle zone one hundred (100) feet 4.3.2 Where a mapped natural community is associated with a stream, lake or wetland. the upland edge of the middle zone shall be as specified in subsection 4.3.1 or contiguous with the upland edge of the natural community area, whichever is greater. 4.3.3 Where a streamside or middle zone encompasses all or part of a steep slope, the zone or buffer shall extend to the distance specified in subsection 4.3.1 or to the top of the slope. whichever is greater. 4.3.4 Where the 100-year floodplain extends further than the upland edge of the middle zone. the lake buffer or the wetland buffer as specified in subsection 4.3.1. the zone or buffer shall extend to the upland edge of the floodplain. 4.3.5 Where a lake or wetland is encompassed within or contiguous to a stream or lake to which Rule 4.0 applies, the most protective lake, stream, or wetland buffer shall apply. 4.3.6 The District may find compliance with the Rule if the wetland buffer, on average, meets the requirements of the Rule and is no less than fifty (50) percent of the required buffer width at any point. Only buffer up to two hundred (200) percent of the required width will be counted in determining average buffer. The averaged buffer must be at least as protective of the water resources as the non-averaged buffer. For example, a recreational development lake with a required fifty (50)foot buffer zone width would have a minimum twenty-five (25)foot buffer zone width and a maximum one hundred (100)foot buffer zone width that would count to the determined average. The total area of the averaged buffer zone must meet or exceed the total area of the required buffer zone. 4.4 Required Exhibits. The following items shall accompany all permit applications submitted to the District pursuant to Rule 4.0: 4.4.1 Property lines and delineation of lands under applicant's ownership; 4.4.2 Delineation of existing on-site wetland, shoreland, and floodplain areas; 4.4.3 Elevation of the OHWL of each public water on the site, if determined by the Minnesota Department of Natural Resources and of any legally established buffer associated with the public water; 4.4.4 Existing and proposed site contour elevations at two-foot intervals, related to NGVD, 1929 datum; 4.4.5 Wetland function and value assessment for all wetlands subject to buffer pursuant to Minnesota Routine Assessment Method (MnRAM) 3.2 (including groundwater function) or other method approved by the District; 4.4.6 Site plan indicating location of applicable buffer zone; Buffer zone location exhibits shall be submitted as shapefiles. 4.4.7 Survey of existing buffer vegetation in accordance with subsection 4.5.4; and 4.4.8 Buffer Planting Plan in accordance with subsection 4.5.5. 4.5 Limitations in Buffer Zones. 4.5.1 Lake and Wetland Buffers; Streamside Zone of Stream Buffer. The following activities are prohibited within a lake or wetland buffer. and within the streamside zone of a stream buffer: (a) Creating impervious cover. (b) Excavation or placing fill or debris, except for approved shoreline or streambank stabilization activities and temporary placement of fill or debris pursuant to duly- 73 permitted work in the associated waterbody or wetland. in compliance with all conditions of the permit, and in compliance with section 4.6. (c) Altering vegetation, except for (i) vegetative enhancements, as approved in writing by staff; and (ii) the removal of invasive exotic species or of trees for disease control, removal of safety hazards or revegetation. A tree larger than six inches in diameter at a point fifty-four (54) inches above the ground may be removed only on written authorization from District staff on a determination that the function of the buffer will not be diminished. (d) Applying phosphorus-containing fertilizers, except on written authorization from District staff on a determination that phosphorus application is appropriate and will not injure the waterbody. (e) Locating roads or utilities, except pursuant to a crossing of the associated watercourse in accordance with section 4.7. Structures and appurtenances associated with the road or utility shall not be located within the buffer unless no feasible alternative exists. (f) Outlet, flood control and stormwater treatment facilities may be located within the buffer if so approved under Rule 2.0, except that a stormwater basin is not permitted: (i) within the streamside zone of a stream buffer; or (ii) within the buffer of a groundwater-dependent natural resource, unless the basin bottom is at least three feet above the seasonal high water table, and the basin and associated facilities are designed and maintained to infiltrate the two- year, 24-hour precipitation event. 4.5.2 Middle Zone of Stream Buffer. The following are prohibited in the middle zone: (a) All activities prohibited in the Streamside Zone of the Stream Buffer as indicated under subsection 4.5.1 parts (a) through (f). (b) Outlet. flood control and stormwater treatment facilities may be located within the zone if so approved under Rule 2.0 of these Rules. 4.5.3 Outer Zone of Stream Buffer. The following are prohibited in the outer zone: (a) Creating impervious cover. (b) Placing fill or excavation, except in accordance with section 4.6 and other applicable law. (c) Locating roads or utilities that involve the creation of impervious surface within the outer zone, except pursuant to a crossing of the watercourse and in accordance with section 4.7. Outlet. flood control and stormwater treatment facilities may be located within the zone if so approved under Rule 2.0. 24 4.5.4 At the time a buffer is created under Rule 4.0, the District may, depending on site specific conditions, require a planting or landscaping plan to establish adequate native vegetative cover for an area that: (a) Has vegetation composed more than thirty (30) percent of undesirable plant species (including, but not limited to reed canary grass, common buckthorn, purple loosestrife. leafy spurge, bull thistle, and other noxious weeds); or (b) Consists more than ten (10) percent of bare or disturbed soil or turf grass. 4.5.5 Protection of buffer areas described in this rule are to be maintained indefinitely. Where a planting or landscaping plan is required under subsection 4.5.4 or is otherwise needed,the buffer strip plantings must be identified on the site plan and shall comply with the following standards: (a) Buffer strips shall be planted with a site appropriate native seed mix as specified by BWSR, MnDOT, NRCS or SWCD, with the exception of a one-time planting with an annual nurse or cover crop such as oats or rye. Native trees and shrubs may be added to supplement ground cover. (b) The seed mix shall be broadcast according to BWSR, MnDOT, NRCS or SWCD specifications of the selected mix. The annual nurse or cover crop shall be applied at a minimum rate of thirty (30) pounds per acre. The seed mix selected for permanent cover shall be appropriate for soil site conditions and free of invasive species. BWSR, MnDOT, NRCS or SWCD approved mixtures appropriate for specific soil and moisture conditions can be used to meet these requirements. (c) The buffer revegation plan shall specify the method for the seeding or planting of the grasses, shrubs, and forbs. (d) No fertilizer shall be used in establishing new buffer strips, except when necessary to establish acceptable buffer strip vegetation and then limited to amounts indicated by an accredited soil testing laboratory. (e) All disturbed areas shall be mulched and stabilized immediately. Mulch shall be anchored with a disk or tackifier. (f) Buffer strips (both natural and created) shall be protected by erosion and sediment control measures during construction in accordance with Rule 3.0. 4.5.6 Applicant may apply to District for grant monies or other District funds, when available, to offset a portion of the cost of re-stabilizing riparian buffer zones. 4.6 Temporary Alterations. 4.6.1 Compliance with Rule 3.0 is required. irrespective of the area or volume of earth to be disturbed. 25 4.6.2 Buffer zones and the location and extent of vegetation disturbance shall be delineated on the erosion control plan. 4.6.3 Alterations must be designed and conducted to ensure only the smallest amount of disturbed ground is exposed for the shortest time possible. Mulches or similar materials must be used for temporary soil coverage and permanent natural vegetation established as soon as possible. 4.6.4 Fill or excavated material shall not be placed to create an unstable slope. 4.6.5 When construction, land disturbance, fill or excavation activity occurs within the outer zone, the boundary between the outer and middle zones shall be demarcated with siltation or other fencing to prevent disturbance of vegetation within the middle zone. When construction, land disturbance, fill or excavation activity occurs within the middle zone, the boundary between the middle and streamside zones shall be demarcated with siltation or other fencing to prevent disturbance of vegetation within the streamside zone. 4.7 Roads and Utilities. 4.7.1 A structure, impervious cover or right-of-way maintained permanently in conjunction with a crossing of the waterbody or wetland shall minimize the area of permanent vegetative disturbance to the degree feasible. Minimization includes, but is not limited to, approach roads and rights-of-way that are perpendicular to the crossing and of a minimum width consistent with use and maintenance access needs. 4.7.2 All work shall be in accordance with section 4.6. 4.8 Access to Waterbody or Wetland. Access to a waterbody or wetland for a lawful private or public use of the resource may be created and maintained. All access surfaces within the buffer zone must be pervious and permanent vegetative disturbance shall be limited to that necessary for access in light of the nature and extent of the permitted use. No facility, other than a footpath or streambank/shoreline stabilization or a facility accessory to a permitted use of the waterbody or wetland and required by its nature to be adjacent to the water, may be located within the buffer zone. The access area must not exceed thirty (30) feet or fifty (50) percent of the lot width along the shoreline or streambank, whichever is less. The access area width should be only as wide as that needed for the intended purpose. 4.9 Trails in Buffer Zone. The buffer may enclose a trail or a water quality facility on a demonstration that doing so will not significantly reduce the protection afforded the waterbody or wetland. A trail no more than ten (10) feet in width bordered by a pervious buffer of at least five (5) feet on each side is deemed to meet this requirement. The feature shall not count toward buffer width. A non- linear facility for general public use that is required by its nature to be adjacent to the water may be allowed in the buffer on a case-by-case basis if the impact to the buffer is minimized and the project will not negatively impact the lake, stream, or wetland. 26 5.0 SHORELINE & STREAMBANK ALTERATIONS 5.1 Policy. It is the policy of the District to: 5.1.1 Encourage the establishment and maintenance of natural vegetation on shorelines and streambanks and discourage use of other alteration of a shoreline or streambank unless erosion of the shoreline or streambank is occurring. 5.1.2 Assure that improvements or alterations of shoreline and streambank areas comply with accepted engineering principles to prevent erosion. 5.1.3 Preserve and, wherever feasible, enhance the ecological integrity and natural appearance of shoreline and streambank areas. 5.2 Regulation. 5.2.1 No person shall construct or install a shoreline or streambank stabilization partially or wholly below the ordinary high water mark of (a) a natural or altered natural watercourse defined as a public water; or (b) a waterbasin, without first securing District approval and, if required, posting a financial assurance. Construction or installation of a shoreline or streambank stabilization wholly above the ordinary high water mark of a waterbody may require a permit under Rule 7.0. 5.2.2 Notwithstanding subsection 5.2.1, a District permit under Rule 5.0 is required only if: (a) a Minnesota Department of Natural Resources public waters work general permit covering shoreline and streambank alterations is in effect; and (b) the general permit excuses from the DNR individual permit requirement property owners that hold a District permit. 5.3 Criteria for Bioengineering. The use of bioengineering is encouraged as an alternative to traditional engineered stabilization techniques for its cost advantage and ecological integrity. Bioengineering techniques should be used to the maximum extent possible under the following criteria. 5.3.1 The resultant project shall be structurally stable. Special emphasis shall be given to the stability of the toe of slope and protection of the shoreline and streambank during vegetation establishment. 5.3.2 Native vegetation shall be used in all cases. Preferable species include those that form dense root systems or can be planted from cuttings. 5.3.3 Bioengineering projects shall include a long-term maintenance plan which will ensure that small erosion spots are corrected and that establishment of native plant materials is successful. 5.4 Bioengineering Required Exhibits. The following exhibits shall accompany the bioengineering permit application (one full-size; one set-reduced to maximum size of 1 1" x 5.4.1 Site plan showing property lines. delineation of lands under ownership of the applicant: delineation of the existing shoreline; delineation of wetland within the project area; existing ?7 contour elevations (if available); and locations and lineal footage of the proposed bioengineering treatment; 5.4.2 Site plan prepared by a professional engineer, landscape architect registered in the State of Minnesota, or other qualified professional experienced in the field of shoreline and stream restoration detailing the proposed bioengineering treatment, drawn to scale, with the horizontal and vertical scales noted on the drawing. The detail should show the finished slope, distance lakeward of the bioengineering treatment, ordinary high water level elevation and material specifications: and 5.4.3 Detailed planting plan using native vegetation. 5.5 Criteria for Rip Rap Placement. The District favors the use of bioengineering techniques and combined bioengineering/riprap for as much of a shoreline stabilization project as fetch, slope, soil and other relevant conditions allow. Live plantings incorporated in shoreline bioengineering must be native aquatic vegetation and/or native upland plants. For those parts of a stabilization project for which riprap is proposed, a permit applicant must evaluate the use of bioengineering techniques. as well as a combination of bioengineering and riprap, and show that they have been determined to be unsuitable. In addition, rip rap placement shall comply with the following criteria: 5.5.1 Rip rap material is to be durable, natural stone common to the setting and of a gradation that will result in a stable shoreline embankment able to withstand ice and wave action. 5.5.2 The finished slope of the rock fragments, boulders and/or cobbles should not be steeper than a ratio of three (3) feet horizontal to one (1) foot vertical (3:1) under normal conditions. Steeper slopes will generally require larger sized rip rap. The finished slope shall be no steeper than 2:1 (horizontal to vertical). Any rock/boulder stabilization project with a proposed finished slope steeper than 2:1 (horizontal to vertical) shall be evaluated in accordance with the conditions for retaining walls. 5.5.3 No rip rap or filter materials is to be placed more than (six) 6 feet waterward of the shoreline measured from the ordinary high water level (OHW) elevation under normal conditions. The encroachment into the water is the minimum amount necessary to provide protection and may not unduly interfere with the flow of water. 5.5.4 A transitional layer consisting of graded gravel, at least six (6) inches deep, and an appropriate geotextile filter fabric shall be placed between the soil material of the existing shoreline and the rip rap to prevent erosion of the embankment and to prevent settlement. 5.5.5 Rip rap placement shall not be attempted when underlying soils are not capable of supporting resulting loads. In these cases, a professional engineer registered in Minnesota should be consulted. 5.5.6 The thickness of the rip rap layers shall be at least 1.25 times the maximum stone diameter. exclusive of toe boulders at least fifty (50) percent buried. 5.5.7 The rip rap shall conform with the natural alignment of the shoreline (i.e.. maintaining an undulating or meandering shoreline). 28 5.5.8 The design must reflect the engineering properties of the underlying soils and any soil corrections or reinforcements. For a shoreline, the design must conform to engineering principles for wave energy dispersion and resistance to deformation from ice pressure and movement, considering prevailing winds and fetch. For a streambank, the design shall conform to engineering principles for the hydraulic behavior of open channel flow, considering channel slope, velocity, tractive forces and upstream and downstream impacts. 5.5.9 Rip rap placement projects shall contain native vegetation planting within the rip rap in an area equal to or greater than twenty-five (25) percent of the overall area of the rip rap. The native vegetation planting plan shall be approved by District staff. 5.5.10 Materials used shall be non-polluting. 5.6 Rip Rap Required Exhibits. The following exhibits shall accompany the rip rap permit application (one full-size; one set-reduced to maximum size of 11" x 17"): 5.6.1 Site plan showing property lines, delineation of lands under ownership of the applicant: delineation of the existing shoreline; delineation of wetland within the project area; existing contour elevations (if available); and locations and lineal footage of the proposed rip rap treatment; 5.6.2 Cross-section detailing the proposed rip rap, drawn to scale, with the horizontal and vertical scales noted on the drawing. The detail should show the finished rip rap slope, transitional layer design and placement, distance lakeward of the rip rap placement, ordinary high water level elevation and material specifications; 5.6.3 Description of the underlying soil materials that will support the rip rap and, if the underlying soils will not support the rip rap, the recommendations of a qualified soils engineer; 5.6.4 Gradation, average diameter, quality and type of rip rap material to be used (normally, a Class III gradation is sufficient); 5.6.5 Gradation, quality and type of filter blanket material to be used (normally, Type I gradation is sufficient); 5.6.6 Manufacturer's material specifications for proposed geotextile fabric(s); 5.6.7 Detailed planting plan for native vegetation planting element of the project; and 5.6.8 Narrative and supporting documentation assessing the feasibility of bioengineering for the site. 5.7 Criteria for Retaining Walls. 5.7.1 A shoreline or streambank structure with a finished slope steeper than 2:1 (H:V). including but not limited to a rock. boulder or masonry installation, seawall. sheetpile structure or gabion basket. is subject to this section. A single course of riprap or other permanent material less than eighteen (18) inches in height is excepted. ?9 5.7.2 A new retaining wall, or repair/reconstruction of an existing retaining wall that increases floodplain encroachment beyond that required by technically sound and accepted repair/reconstruction methods, is permitted only pursuant to a variance. The applicant must demonstrate there is no adequate stabilization alternative. 5.7.3 The location of the finished wall shall be verified with a certificate of survey prepared by a registered land surveyor, 5.8 Retaining Wall Required Exhibits. A application for retaining wall installation must contain an analysis of alternative solutions in addition to a structural/geotechnical analysis prepared by a professional engineer, practicing in civil engineering and registered in the State of Minnesota, showing that the design conforms to accepted engineering principals and will withstand expected ice and wave action and earth pressures. 5.9 Criteria for Laying Sandblankets. All permitted sandblanketing shall comply with the following standards. 5.9.1 The sandblanket installation shall comply with section 4.8 and the standards of the DNR for placement of a sandblanket without a public waters work permit. 5.9.2 Beaches that are operated by governmental entities, and available to the general public, shall be exempted from the following restrictions: (i) that sandblankets be no more than fifty (50) feet in width and (ii) that sandblankets be installed no more frequently than once every four years. 5.9.3 A natural zone of native shoreline plants of the same depth and equal to twenty (20) percent of the width of the sandblanket should be maintained adjacent to the sandblanket. 5.10 Sandblanket Required Exhibits. The following exhibits shall accompany the sandblanket permit application: 5.10.1 Site plan showing property lines, delineation of the work area, existing elevation contours of the adjacent upland area, delineation of wetland within the project area. ordinary high water elevation, and regional flood elevation (if available). All elevations must be reduced to NGVD (1929 datum); and 5.10.2 Profile, cross-sections and/or topographic contours showing existing and proposed elevations and proposed side slopes in the work area. (Topographic contours should be at intervals not greater than one (1) foot): 5.11 Criteria for Streambank Stabilization. Intact, vegetated and stable shorelines and streambanks provide valuable functions to the associated water resource including prevention of erosion. reinforcement of soils through root structure. trapping of nutrients and sediments. and provision of fish and wildlife habitat. The CLFLWD promotes the preservation and enhancement of the ecological integrity and natural appearance of shorelines and streambanks with the intent of preventing erosion. When alteration is necessary, the CLFLWD encourages bioengineering, landscaping and preservation of natural vegetation practices. 30 All proposed streambank stabilization and restorations shall be designed with and in response to an intimate understanding of the aforementioned characteristics unique to the stream reach in question. The physical appearance and operation character of a stream is a product of the adjustment of the stream's boundaries to the magnitude of stream flow and erosional debris produced from the contributing watershed. The individual stream characteristics are further modified by the influence of channel materials, basin relief. and other features of valley morphology along with a local history of land use and sediment deposition. The unique characteristics of each stream reach shall be fully considered in the design of a streambank stabilization. 5.12 Streambank Stabilization Required Exhibits. The following exhibits shall accompany the streambank stabilization permit application: 5.12.1 Site plan prepared by a professional engineer or a landscape architect registered in the State of Minnesota and experienced in the field of stream restoration showing property lines; the ordinary high water (OHW) elevation and floodplain elevation; existing streambank and contour elevations; 5.12.2 Stream cross-section(s) depicting entire floodprone width; detailing channel dimensions, such as bankfull stage and the dimension and placement of the proposed stabilization/restoration measure(s). A longitudinal profile depicting the thalweg and top of bank; detailing the dimension and placement of the proposed stabilization/restoration measure(s); 5.12.3 Material specifications including plant species and whether species are rooted, seed or cutting; 5.12.4 Stream classification and design calculations and documentation; and 5.12.5 Detail of proposed site-specific erosion and sediment control practices. 5.13 Other Shoreline Improvements. Types of shoreline improvements not specifically addressed by Rule 5.0 shall require a variance. 6.0 WATERCOURSE AND BASIN CROSSINGS 6.1 Policy. It is the policy of the District to discourage the use of lake beds and beds of IA aterbodies for the placement of roadways, utilities, water control structures, and associated structures. 6.2 Regulation. No person shall use the beds of any waterbody within the District for the placement of roadways. utilities. water control structures. and associated structures without first securing a permit from the District. 6.3 Criteria. Use of the bed: 6.3.1 For all public waters. shall meet a demonstrated public benefit; 31 6.3.2 Shall retain adequate hydraulic capacity; 6.3.3 Shall retain adequate navigational capacity; 6.3.4 Shall not adversely affect water quality; 6.3.5 Shall represent the "minimal impact" solution to a specific need with respect to all other reasonable alternatives; and 6.3.6 Shall preserve fish and wildlife passage. 6.4 Required Exhibits. The following exhibits shall accompany the permit application (one set - full size; one set- reduced to maximum size of 11"x 17"): 6.4.1 Construction plans and specifications; 6.4.2 Analysis prepared by a professional engineer or qualified hydrologist showing the effect of the project on hydraulic capacity and water quality; 6.4.3 An erosion control and restoration plan; and 6.4.5 Copy of permit application to Department of Natural Resources. Army Corps of Engineers, and Wetland Conservation Act LGU, if required based on proposed activities. 6.5 Maintenance. A declaration or other recordable instrument stating terms for maintenance of stability and hydraulic and navigational capacity shall be approved by the District shall be recorded in the office of the county recorder or registrar before permit issuance. In place of recordation, a public permittee or a permittee without a property interest sufficient for recordation may assume the maintenance obligation by means of a written agreement with the District. The agreement shall state that if the ownership of the structure is transferred, the owner shall require the transferee to comply with this subsection 6.6 Coordination with other Government Agencies. The District will communicate with the Department of Natural Resources and Wetland Conservation Act LGUs in the review and approval of proposed activities. 7.0 FLOODPLAIN AND DRAINAGE ALTERATIONS 7.1 Policy. It is the policy of the District to: 7.1.1 promote the reasonable use of water resources. such that a landowner may dispose of surface water only in a manner that does not unreasonably burden other landowners; 7.1.2 preserve existing water storage capacity in the 100-year floodplain of all waterbodies and wetlands in the watershed to minimize the frequency and severity of high water; 7.1.3 prohibit development in the 100-year floodplain which will unduly restrict flood flows or aggravate known high water problems; and 3? 7.1 A preserve the natural hydrology of landlocked basins to minimize flooding risks to structures and ecological impacts within or downgradient of those basins. 7.2 Regulation. No person shall artificially redirect flow across drainage boundaries, nor obstruct the natural flow of surface water, without first obtaining a permit from the District. No person shall alter or fill land below the 100-year flood elevation of any stream, wetland, public water, stormwater management basin, or landlocked basin without first obtaining a permit from either: (a) the District, or (b) the appropriate local government unit in accordance with a state-approved floodplain management ordinance. 7.3 Criteria for Floodplain or Drainage Alterations. 7.3.1 Floodplain filling shall not cause a net decrease in flood storage capacity below the projected 100-year flood elevation. The fill volume shall be calculated by a professional engineer registered in the State of Minnesota or by a qualified hydrologist. All new residential, commercial, industrial, institutional buildings, and other habitable or non-habitable structures and stormwater management facilities shall be constructed so that the lowest basement floor and lowest entry elevations of structures comply with the following: Regional Detention Basins Rain- andElevation Isolated Infiltration Basins gardens Wetlands Elevation 100-yr EOF 100-yr EOF Bottom 100-yr EOF EOF Low Floor 2 ft. 1 ft. 0 ft. NA 0 ft. NA NA NA Freeboard Low Opening NA NA 2 ft. 1 ft. NA 2 ft. 1 ft. 0.5 ft. Freeboard 7.3.2 The minimum building elevation alternatively may be defined as the lowest grade elevation in contact with the structure rather than the lowest basement floor elevation for perched water basin situations if the following criteria are met: (a) Geologic mapping and all available data sources indicate the adjacent waterbody is not a surface expression of a regional water table but is a perched groundwater system; (b) The basement floor elevation will be four (4) feet above the currently observed ground water elevations in the area as demonstrated by two borings or observation wells located between each structure and the waterbody; and (c) The basement floor elevation will be two (2) feet above the elevation of any known historic high groundwater elevations for the area. 7.3.3 Within the drainage area to a landlocked basin, the separation between the lowest basement floor elevation and the 100-yr high water elevation cited in subsection 7.3.1, shall be 33 at least three feet, unless the building is at least two feet above the basin overflow. 7.3.4. No person will alter stormwater flow at a property boundary by changing land contours. diverting or obstructing surface or channel flow, or creating a basin outlet, unless the District finds that the alteration will not have an unreasonable impact on an upgradient or downgradient landowner and will not adversely affect flood risk, basin or channel stability, groundwater hydrology, stream or channel baseflow, water quality or aquatic or riparian habitat. 7.4 Required Exhibits. The following exhibits shall accompany the permit application: 7.4.1 Site Plan indicating location of 100-year flood elevation of any wetland. public water, stormwater management basin, or landlocked basin on or directly adjacent to the property; 7.4.2 Site Plan and supporting calculations indicating location and volume of any floodplain impact and mitigation; 7.4.3 Site Plan indicating lowest floor elevations of all proposed structures; and 7.4.5 Analysis of impact of alterations to surface flow on upgradient and downgradient landowners, flood risk, basin or channel stability, groundwater hydrology, stream or channel baseflow, water quality or aquatic or riparian habitat. 8.0 WETLAND MANAGEMENT Wetlands are important to the District's water resources because they reduce the likelihood of flood damage by functioning like natural sponges, storing water and slowly releasing it over time. Wetlands also help control increases in the rate and volume of runoff in urban areas and buffer shorelines against erosion. Wetlands help improve water quality by removing or retaining nutrients carried in surface runoff, processing organic wastes and reducing the amount of sediment before it reaches open water. Because of their value to surrounding water resources, natural wetlands should be protected from uses as primary discharge for untreated stormwater. 8.1 Policy. It is the policy of the Board of Managers to support the Wetland Conservation Act Local Governing Unit's efforts to: a) Manage wetlands to achieve no-net loss in the quantity, quality, and biological diversity of wetlands in the District. b) Increase the quantity, quality, and biological diversity of wetlands in the District by restoring or enhancing diminished or drained wetlands. c) Avoid impacts from activities that destroy or diminish the quantity. quality, and biological diversity of District wetlands. d) Replace affected wetlands where avoidance is not feasible and prudent. e) Encourage natural vegetation around wetlands which is integral to maintaining the water quality and ecological functions that wetlands provide. f) Follow general recommendations presented in the County Groundwater Plans 8.2 Wetland Impact Permits. Any wetland impact (filling, draining, ditching, dredging. or altering vegetation or grades in a buffer zone surrounding a wetland) is required to conform to the Wetland 34 Conservation Act (WCA). The District does not currently serve as the Local Governing Unit (LGU) for WCA for any of the communities in the District, and therefore does not require the review of wetland impact. permit. and replacement/mitigation plans. Local Governing Unit regulations must be followed. Activities conducted in wetlands may require a permit from the District under the other Rules of the District, see Rules 2,0 through 7.0 in particular. 8.3 Wetland replacement. The District urges wetland replacement, where permitted, shall be of the same or improved quality, type and function, and in accordance with the following prioritization for the location of the replacement wetland (both constructed and banked). a) On site replacement is most preferred; b) Within the same sub-watershed; c) Within adjoining sub-watershed; d) Within the District; e) Outside of the District is the least preferred; 8.4 Technical Evaluation Panel. The District shall participate as able. in the activities and deliberations of wetland the technical evaluation panel (TEP). 9.0 FEES 9.1 Policy Findings. The Board of Managers finds that: 9.1.1 By encouraging applicants to seek permits for potential projects, the public benefits by improving or maintaining water quality and quantity of water resources in the District. Other benefits include reduced inspection and enforcement costs for correcting unpermitted activities in violation of District rules, state and federal clean water laws.; 9.1.2 it is in the public interest that certain projects, be inspected and analyzed by District staff to provide the Board of Managers sufficient information to evaluate compliance with District goals and Rules and applicable law. The District's annual tax levy should not be used to pay such costs for these development projects; and 9.1.3 from time to time persons perform work requiring a permit from the District without a permit. and persons perform work in violation of an issued District permit. The costs of engineering inspection and analysis in such cases exceeds those costs where the applicant has complied with District requirements. The District's annual tax levy should not be used to pay such costs which are incurred because of a failure to meet District requirements. 9.2 Site Inspections. A site inspection by District staff shall be performed in the following cases: 9.2.1 commercial, industrial. or multi-family residential developments; 9.2.2 single family residential developments greater than five (5) acres; 9.2.3 any alterations of a floodplain; 35 9.2.4 where any person performs any work for which a permit is required under these Rules without having first obtained a permit from the District, or, performs any work in violation of any terms or conditions of a permit issued by the District under these Rules; or 9.2.5 any project which, due to its location, scope, or construction techniques, requires inspection as part of permit review or in order to determine compliance with District Rules and applicable law. 9.3 Calculation of Fees. In all cases described in section 9.2, the permittee, property owner, or person responsible for a violation shall pay to the District a non-refundable permit fee and cash escrow established to reflect the District's actual costs of permit application review and field inspection of the work, including investigation of the area affected by the work, analysis of the work, services of a consultant, including engineering and legal consultants, and activity performed to determine or secure compliance with the permit and District rules. The permit fee and escrow schedule will be established. and amended from time to time, by resolution of the Board of Managers. 9.4. Violation Procedures and Payment of Fees. 9.4.1 The enforcement of all unpermitted work will fall under Rule 12.0. 9.4.2 The District shall notify any person performing work described in subsection 9.2.4 of this Rule of the violation. If a permit has not been issued for the work. the person performing the work shall promptly apply for a permit and pay the permit application fee and cash escrow. If a permit has previously been issued, the Board may rescind the permit if it finds violations of permit terms. 9.4.3 On receipt of a permit application, exhibits and completion of any necessary inspection and analysis showing that the work to be performed is in accordance with District requirements, the Board may issue a permit. On permit approval, the Board shall notify the permit applicant of the fee due. The fee shall be paid to the District within thirty (30) days from the date of permit approval and shall be received by the District prior to actual issuance of the permit. 9.4.4 In cases where the permit approved by the Board requires further monitoring of the project by District staff or consultants, the District shall notify the applicant of the monitoring fee due. The fee shall be paid to the District within thirty (30) days from the date of notice and failure to pay the fee shall constitute a violation of the permit terms and the Board may rescind the permit. 9.5 Recovery of Fee. In all cases, fees will be due within thirty (30) days of invoice by the District. The fee provided for in this Rule may be recovered by the District by any legal action authorized by law. 9.6 Governmental Agencies Exempt. The fee provided for in this Rule shall not be charged to any agency of the United States or any governmental unit in the State of Minnesota. 36 10.0 FINANCIAL ASSURANCES 10.1 Policy. It is the policy of the District to protect and conserve the water resources of the District by assuring compliance with the District's Rules in the performance of activities within the District, and to assure compliance where necessary by requiring a letter of credit or cash escrow with a permit application that is conditioned on adequate performance of the authorized activities and compliance with District Rules. 10.2 Form and Conditions of a Letter of Credit, Surety Bond or Cash Escrow. 10.2.1 The District may require a letter of credit, surety bond or cash escrow in a form approved by the District for an activity regulated under these Rules. A commercial assurance shall be from an issuer licensed to issue such assurances in Minnesota. The assurance shall be submitted by the permittee but the principal for a letter of credit need not be the permittee. 10.2.2 The assurance shall be in favor of the District and conditioned on the permittee's performance of the activities authorized in the permit in compliance with all applicable laws. including the District's Rules, the terms and conditions of the permit and payment when due of any fees or other charges authorized by law, including the District's Rules. The assurance shall state that in the event the conditions of the assurance are not met. the District may make a claim against it. 10.2.3 The assurance must be valid and in force for at least the permit term. 10.3 Assurance Amount. A standard assurance schedule shall be set and revised from time to time by the Board of Managers by resolution as the amount the Board deems necessary to cover the following potential costs to the District: (a) Application. field inspection, monitoring and related fees authorized under Minn. Stat. § 103D.345: (b) The cost of maintaining and implementing protective measures set forth in or incorporated into the permit; and (c) The cost of remedying damage resulting from permit noncompliance or for which the permittee otherwise is responsible. 10.4 Release of a Assurance. On written notification of completion of a project. the District will inspect the project to determine if the project is constructed in accordance with the terms of the permit and District Rules. If the project is completed in accordance with the terms of the permit and District Rules and there is no outstanding balance for unpaid review and inspection fees, the District will issue a letter of compliance and release the assurance. The District does not pay interest on assurances. If the District has not inspected the project and made a determination about the project's compliance with the above criteria within sixty (60) days of District receipt of written notification of project completion. the assurance is deemed released. In this event. the District will provide a written letter releasing the assurance if needed to meet the issuer's requirements. 37 11.0 VARIANCES 11.1 Variances Authorized. The Board of Managers may hear requests for variances from the literal provisions of these Rules in instances where their strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. The Board of Managers may grant variances where it is demonstrated that such action will be in keeping with the spirit and intent of these Rules. A variance shall contain conditions to prevent or mitigate adverse impacts from the activity. 11.2 Standard. In order to grant a variance. the Board of Managers shall determine that the special conditions that apply to the structure or land in question do not apply generally to other land or structures in the District. that the granting of the variance will not merely serve as a convenience to the applicant, and that the variance will not impair or be contrary to the intent of these Rules. A hardship cannot be created by the landowner, the landowner's agent or representative, or a contractor. Economic hardship alone is not grounds for issuing a variance. 11.3 Term. Unless terminated under section 11.5. a variance will remain valid for the same term as the permit of which it is a part. 11.4 Procedure. The procedure for requesting a variance to the District's rules can be obtained from the contacting the District Administrator. 11.5 Violation. A violation of any condition set forth in a variance shall be a violation of the District Rules and may terminate the variance. 12.0 ENFORCEMENT 12.1 Administrative Order. The District may issue a compliance order when it finds that a proposed or initiated project presents a serious threat of flooding, soil erosion, sedimentation, or adverse effect on water quality or otherwise violates any Rule of the District or condition of a District permit. 12.2 Violation of Rules a Misdemeanor. Violation of these Rules, a stipulation agreement made, an order or a permit issued by the Board of Managers pursuant to these Rules is a misdemeanor. 12.3 District Court Action. The Board of Managers may exercise all powers conferred upon it by Minnesota Statutes Chapter 103D in enforcing these Rules. including criminal prosecution, injunction, action to compel performance, restoration, abatement, or other appropriate action. 38 • This is a true and correct copy of the Rules of the Comfort Lake - Forest Lake Watershed District adopted by the Board of Managers on The Effective date for the District's adopted Rules shall be: John T. Lynch, Secretary Jackie A. Anderson, President Richard P. Damchik, Vice President Jon W. Spence, Treasurer Wayne S. Moe, Manager 39 Addendum A Groundwater A.1.1 Background. The Washington County Water Consortium initiated the process of developing model groundwater rules for future adoption by watershed districts located in Washington County in spring 2004. As part of this process, Emmons and Olivier Resources (EOR) produced a report for the Washington County Water Consortium entitled, "Incorporating Groundwater Protection into Watershed District Rules". The resulting report provided potential rule language pertaining to groundwater appropriations, volume control. groundwater quality, and groundwater dependent natural resources. The District's proposed groundwater rules come directly from the EOR report. Because the District rules do not have a section specifically addressing groundwater, language addressing the referenced groundwater issues are scattered throughout the rules discussing other topics (i.e. stormwater management). For this reason, this groundwater addendum consolidates all the district rules concerning groundwater into one place It is the general policy of the Board of Managers to follow general recommendations presented in the County Groundwater Plans (located in subsection 2.1.9 and section 4.1 of District rules). While Washington County does have an adopted groundwater plan, Chisago County currently does not. Chisago County started work on one in 2007 as part of the Chisago County Geologic Atlas project (in partnership with the Minnesota Geologic Survey and Minnesota Department of Natural Resources). The following bullets represent specific language within the District's rules pertaining to groundwater and details where each are located in the District's rules. Each specific rule is categorized in the four headings used in the Washington Water Consortium EOR report; groundwater appropriations, volume control, groundwater quality, and groundwater dependent natural resources. Groundwater Appropriations Objective: To monitor the use of groundwater in areas where existing wells and/or groundwater dependent natural resources could be negatively impacted by overuse of groundwater. Negative impacts include reduced flow to surface water bodies, lowering of lake and wetland levels, or interference with other wells • To manage a sustainable water supply ensuring ample, high quality groundwater is available for residential, commercial, and natural resource needs. (Appropriations not specifically addressed in rules, however, volume control standards help maintain groundwater supply and protect groundwater quality). Volume control Objective: To control the rate and volume of stormwater runoff so that surface water and groundwater quantity and quality are protected, soil erosion is minimized, flooding potential is reduced, and thermal impacts are reduced. In addition, it is designed to address the preservation of natural infiltration and recharge of groundwater to ensure that subsurface flows are maintained for groundwater dependent natural resources such as lakes, streams. wetlands, plant communities, and drinking water supplies • Assure property owners control the rate and volume of stormwater runoff originating from their property so that surface water and groundwater quantity and quality is protected. soil erosion is minimized. flooding potential is reduced and thermal impacts are reduced (located in subsection 2.1.6 of rules). 40 • Preserve natural infiltration and recharge of groundwater and to maintain subsurface flows which maintain groundwater dependent resources including lakes, streams, wetlands, plant communities and drinking water supplies (located in subsection 2.1.1 of rules). Groundwater Quality Objective: To protect groundwater quality while promoting groundwater recharge. Many of the current stormwater management/water quality standards prohibit the use of volume control practices for groundwater in certain applications (e.g. commercial, industrial, and institutional land uses) due to the potential for groundwater contamination. This rule would allow for controlled infiltration in these areas by using best management practices (BMPs)to pre-treat the stormwater runoff before it is infiltrated. Language included in the District rules pertaining to groundwater quality: It is the policy of the District: • Require management of stormwater flow to limit sediment, nutrient, and metals conveyed to the groundwater(located in subsection 2.1.4 of rules). • Manage land-use activities to minimize adverse impacts to groundwater quality (located in subsections 2.1.7, 2.5.5, and 8.1 (f) of rules). • The District will work with all communities and non-community public water supply systems as they develop and implement their wellhead protection plan (located in subsection 2.1.8 of District rules). Groundwater Dependent Natural Resources Objective: To protect the unique and sensitive resources found in Washington County. While there is some overlap in this standard with the volume control and groundwater quality standards, it addresses groundwater protection by providing specific criteria for vegetative buffers, stormwater management, water quality, and wetland bounce and duration. • Promote groundwater/surface water management practices that protect the hydrologic functions of groundwater dependant resources(located in subsection 2.5.7 of District rules); • Limit activities that result in the loss of locally/unique groundwater dependent resources (located in subsection 2.1.9 of District rules). • Basin in Contributing Area to Groundwater-Dependent Natural Resource. A stormwater basin within the surface contributing area to a groundwater-dependent natural resource must contain and infiltrate the volume generated by a two-year, 24-hour storm event, if feasible. The basin bottom must be at least three feet above the seasonally high water table. If this infiltration standard is not met, basin outflow must be non-erosive and routed through a subsurface system, flow spreader or other device that discharges water through or across the ground to lower discharge temperature to that of the ambient soil (located in 2.5.6 of District rules). • If a lake or wetland is a groundwater-dependent natural resource, the buffer will be one hundred (100) feet. If the stream is a groundwater-dependent natural resource, the streamside zone will be fifty (50) feet, and the middle zone one hundred (100) feet (located in subsection 4.3.1 (d)of District rules). 41 Meeting Date: 10/21/2008 Agenda Item: 7 6( City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Consider adopting a resolution requesting that the state legislature reconsider or delay implementation of changes to the Green Acres program. Deadline/ Timeline: N/A Background: • The Agricultural Property Tax Law, known as "Green Acres,"is intended to encourage preservation of agricultural land. It reduces property taxes by lowering the land's taxable value, and it defers the payment of special assessments. If land becomes ineligible, landowners must pay back the tax break from the most recent three years and all of the deferred special assessments. • The 2008 Tax Bill made some changes in this law. A copy of a news release from Minnesota Revenue summarizing the changes is attached. • A significant number of Scandia property owners will be adversely affected by changes in the law. Recommendation: I recommend that the Council consider adopting the resolution. If adopted, the resolution should be sent to Scandia's state House and Senate representatives. Attachments/ • Minnesota Revenue News Release Dated August 22, 2008 Materials provided: Contact(s): Prepared by: Anne Hurlburt, Administrator (green acres resolution) Page 1 of 1 10/15/08 Ml_NNE SOTA• REVENUE www.taxes.state.mn.us News Release CONTACT Lisa Waldrup PHONE 651-556-NEWS(6397) E-MAIL Iisa.waldrupuslate.nut.tus FOR IMMEDIATE RELEASE: August 22, 2008 New Legislation Brings Change to Green Acres Program Saint Paul —The Minnesota Department of Revenue is alerting taxpayers of changes the 2008 Tax Bill made to the Green Acres property tax law. These changes will affect property taxes only if a persons' property is currently enrolled in the Green Acres program or will be enrolled in the future. Non-productive acres such as sloughs, woodlands and wetlands that are not used for agricultural production will no longer be eligible for the reduced agricultural valuation and property tax deferment provided by Green Acres. Specifically, this legislation changes the number of payback years for parcels, or portions of parcels, that will no longer qualify for Green Acres because they are non-productive acres. In addition, property that is enrolled in CRP, RIM, or other conservation programs will no longer be eligible for Green Acres. Only acres used for actual agricultural production will be eligible for Green Acres for all applications filed with the county assessor after May 1, 2008. Those enrolled in the program prior to May 1, 2008 may remain enrolled for subsequent assessment years until they are sold, withdrawn or no longer qualify, although these existing properties will be subject to the new payback requirements. Owners of non-productive acres that are currently receiving Green Acres benefits have two options. Non-productive acres currently in the program may be withdrawn from the program or they may remain until any part of the land is sold, transferred or subdivided. Property owners must notify the county assessor of their intention to withdraw or not withdraw their land by January 2, 2009. Land that is withdrawn will be subject to a payback of the deferred taxes on it. o If owners notify the assessor of their intent to withdraw some or all of acres on or before January 2, 2009, the assessor will estimate the three-year payback amount and notify the owner of that amount in the summer of 2009. The final determination to withdraw or not can be made at this time. If the owner decides to withdraw all or part of the land, the tax would then be payable in November 2009; Communications Division Tel: 651-556-6454 Mail Station 430o Fax: 651-556-5194 St.Paul,MN 55146-4300 TDD: 711 for Minnesota Relay An equal opportunity employer. If any portion of the non-productive property currently enrolled in Green Acres is withdrawn, sold, transferred or subdivided after January 2, 2009, the non-productive land must be removed from the program and will be subject to the new payback of up to seven years of deferred taxes. • Payback provisions on productive acres will remain the same at three years of deferred taxes. County assessors will soon be sending a letter to inform landowners that are currently enrolled in Green Acres of the options available under the new legislation. Those who have questions should contact their county assessor's office after receiving their letter to discuss these issues. ### Communications Division Tel: 651-556-6454 Mail Station 430o Fax: 651-556-5194 St.Paul,MN 55146-430o TDD: 711 for Minnesota Relay An equal opportunity employer. CITY OF SCANDIA RESOLUTION NO.: 10-21-08-XX RESOLUTION REQUESTING THAT THE STATE LEGISLATURE RECONSIDER OR DELAY CHANGES IN THE MINNESOTA "GREEN ACRES" LAW WHEREAS, the Minnesota State Legislature, as part of the 2008 tax bill, made significant changes to the "Green Acres" property tax law; and WHEREAS, the City of Scandia's current and proposed new comprehensive plans both put a high emphasis on agricultural land preservation and open space preservation; and WHEREAS, a significant percentage of the agricultural land and open space in the City of Scandia is currently enrolled in the Green Acres and Agricultural Land Preservation Programs; and WHEREAS,the proposed law requires all landowners to reapply to stay in the program and it changes the payback rate and years of payback, and WHEREAS, the City of Scandia would benefit from the required paybacks if the law is implemented as scheduled; and WHEREAS, Washington County held an informational meeting October 1st for affected land owners, a large percentage of which were from the City of Scandia, and WHEREAS,many questions at the October 1st meeting were unanswered, but time is short and land owners need to make decisions with some of their questions unanswered; NOW, THEREFORE, BE IT RESOLVED that the City of Scandia requests the Minnesota State Legislature to delay implementation of this law until January 1st, 2010; and BE IT FURTHER RESOLVED that the City of Scandia respectfully asks the Minnesota State Legislature to rewrite the law to deal with whatever egregious situations it was trying to correct, and to allow reasonable applications of the law which would allow for the preservation of agricultural lands and open space in communities such as Scandia. Adopted by the Scandia City Council this 21 S' day of October, 2008. Dennis D. Seefeldt, Mayor ATTEST: Administrator/ City Clerk Meeting Date: 10/21/2008 Agenda Item: N„ City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Determine if it is feasible to have the Fire Department use the home as a fire training exercise prior to demolition and allow the garage/accessory building to be removed with the current bids. Deadline! Timeline: N/A Background: • An asbestos inspection was performed on 10/15/08 and the results were not ready to be mailed with the packets but should be available at the Council meeting; • MPCA guidelines require an asbestos inspection on all buildings that are owned by private companies or public entities. Residential buildings do not need an inspection if they are being demolished by the landowner. 1. If there is greater than a certain level of asbestos, determined by inspection, a licensed asbestos contractor must remove the asbestos that is friable (easily airborne) but may leave the nonfriable (fibers are not readily released) asbestos to be demolished. 2. If the house is to be burned, all of the asbestos becomes friable and any material that has asbestos must be removed. • Proposals will be sought for asbestos abatement in the home for levels above the MPCA minimums and for removal of all asbestos containing materials if the building is to be burnt. • The garage/accessory building is steel and can be torn down at anytime and we have two bids on that building: Peterson's $1,000.00 Rydeen's $750.00 Recommendation: Staff recommends that the Council allow for the demolition of the garage to the lowest bidder. Currently the lowest bid for demolition of the house is $3,199.00. Staff recommends an amount 'not to exceed' $4,000.00 to allow the fire department to use the house as a training site before it is demolished. Attachments/ • Demolition proposals Materials provided: Contact(s): Prepared by: Steve Thorp, Code Official (20780 Olinda Tr) Page 1 of 1 10/15/08 PROPOSAL 87 PETERSON EXCAVATING, INC. "We Make The Earth Move" •-, 21090 Ozark Court N. P.O. Box 69 SCANDIA, MN 55073 (651) 433-2977 FAX (651) 433-4737 PHONE DATE TO: CITY OF SCANDIA 651-433-2274 10/1/2008 14727 209TH STREET N JOB NAME/LOCATION SCANDIA MN 55073 20780 OLINDA TRAIL N SCANDIA MN 55073 JOB NUMBER JOB PHONE We hereby submit specifications and estimates for: PROPOSAL FOR DEMOLITION OF BUILDINGS AT ABOVE ADDRESS. PROPOSAL FOR DEMOLITION OF HOUSE AND GARAGE: $ 6,998.00 Demolition to be done according to the city's bid proposal with these additional specifications: If Garage is to be demolished,it will be done at the same time as the house. Silt Fence will be provided up to 50 lineal feet. Additional silt fence will be $3.00 per lineal feet. Topsoil will be provided up to 96 cubic yds. Additional soil will be furnished and placed for $18.00 per cubic yd. If fill is needed, it will be furnished and placed for $14.50 per cubic yd. PROPOSAL OF HOUSE ONLY: $5,998.00 Following the city's bid proposal and additional specifications, but just house only. Payment is due upon receipt of invoice. A finance charge of 1.5% per month (18% per year) be added to all invoices over 30 days, in addition to any expenses incurred in collection VVE PROPOSE hereby to furnish material and labor—complete in accordance with the above specifications,for the sum of: dollars($ ). Payment to be made as follows: PAYMENT IS DUE UPON RECEIPT OF INVOICE. A FINANCE CHARGE OF 1.5% PER MONTH(18% PER YEAR) BE ADDED TO ALL INVOICES OVER 30 DAYS, IN ADDITION TO ANY EXPENSES INCURRED IN All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard practices.Any alteration or deviation from above specifications Authorized involving extra costs will be executed only upon written orders,and will become an extra Signature charge over and above the estimate.All agreements contingent upon strikes,accidents or delays beyond our control.Owner to carry fire,tornado,and other necessary insurance.Our Note:This proposal may be workers are fully covered by Worker's Compensation insurance. withdrawn by us if not accepted within 30 days. ACCEPTANCE OF PROPOSAL -The above prices, specifications and conditions are satisfactory and are hereby accepted. You are Signature _ _ SCAND!A TRUCKING & EXC. • PROPOSAL ROGER RYDEEN 18901 Oakgreen Ave. N. PROPOSAL NO. Marine, MN 55047 433.5095 SHEET NO. DATE /� PROPOSAL SUBMITTED TO: WORK TO BE PERFORMED AT: /D— 7 e NAME —7-ADDRESS a. _ c �T f.s ADDRESS - --------------------------- ------ CITY,STATE CITY,STATE DATE OF PLANS PHONE NO, ARCHITECT t We hereby propose to furnish the materials and perform the labor necessary for the completion of sh r i�G aA �i //ry, /y 3 Lap", I La_ &D7i-7 2 4 f pr-4e04,1 3 '"0 ----- Ms 0 C6a J — ,/l 1_2 d= ' - 5/8c5 ' et.4,0,- c - wa rep -- -- / O o 317 All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of: 4,,c7 — -- — Dollars ($ �7 V with payments to be as follows Any alteration or deviation horn above specifications involving extra costs Respectfully submitted will be executed only upon written order.and will become an extra charge ----- over and above the estimate. All agreements contingent no strikes, acciderns.or delays beyond our control. Per — — Note-This proposal may be withdrawn by us if not accepted within_ days. ACCEPTANCE OF PROPOSAL The above prices,specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will he made as outlined above. SIGNATURE LDATE r SIGNATURE___—_-______ aadams 9450