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08.a 03.04.2024 PRC Minutes DRAFT City of Scandia Parks and Recreation Committee Monday, March 4, 2024 A meeting of the Parks & Recreation Committee was held on the above date at the Community Center and Zoom. Present: Terry Gorham (Chair), Greg Zauner, Kim Johnson and Dustin Hegland. Zoom participation: Tom Hinz. Also Present: Charles Fischer (Director of Public Works), Kyle Morell (City Administrator), and Brenda “Bee” Stignani (Office Assistant.) Gorham called the meeting to order at 7:00 p.m., a quorum was present. PUBLIC FORUM None APPROVAL OF AGENDA Zauner moved to approve the agenda, seconded by Hegland. Motion carried unanimously. APPROVAL OF MINUTES Gorham called for any additions or corrections to February 5, 2023 minutes. No additions or corrections were submitted. The minutes stand approved as documented. REPORTS Chair Report Gorham submitted a written report. Morell added that the current grant is for research, planning, and concept of the indigenous people’s history to be displayed along the wetland trail. Most successful applicants are also awarded a second grant for the construction phase. Zauner encouraged all to participate in SHA’s online survey for resident input as well. Public Works Report Fischer provided a written report. Discussion regarding the rink advertisements suggested considering mounting a structure for advertisements only that is not attached to the boards or inside the rink, using the exterior of the Warming House, or inside displays for advertisements. Fischer will consider these suggestions. OLD BUSINESS Capital Improvements – Community Center Courts Morell reported Council approved the plans & specifications prepared by Fischer with Bolton & Menk. The request for bids will go out with Alternate 1 and Alternate 2 Plan as prepared. Bids will be considered by Council without coming back to PRC in the future. Children’s Story Path Hinz reported displaying the final Vinterfest Button contest entries in the storyboard stands and making contact with Scandia Elementary School regarding Earth Day stories. Two kindergarten classes will provide stories to display, likely more illustrations than text. Gorham requested furthering discussion to consider internet story contest material prior to school dismissing for summer vacation. Plans are moving forward to the community involvement event scheduled in August that is sponsored by Midco. As well as the Sister City Council is organizing another exchange of tourists with Mellerud, Sweden. It is understood that guests from Mellerud will be in Scandia for Taco Daze. Collaboration with Elim Church I Recreational Programing Johnson reported positive interaction with the community at the well-attended event, “Lenten Mental Health Dinner,” while hosting a PRC resource table with Gorham at Elim Church. They estimate about half of all who stopped to look at maps and chat were already familiar with Scandia’s parks. The next large event is March 20th, and Johnson will inquire if resource tables would again be available as the other ongoing events are small and not utilizing resource tables. Johnson clarified the goal for collaboration is to bring more awareness about Parks and Recreation opportunities and doing something fun in the community. Morell advised to continue to hosting March 4, 2024 Scandia Parks and Recreation Committee Page 2 of 2 resource tables to promote existing Parks and Recreation opportunities, however, pursuing new events like “Walks with Pastor Seth” fall into a category that should be organized and promoted by Elim instead of the city. Disc Golf Discussion Gorham reported that he has reached out, but there has been no response yet. PRC Operational Calendar Morell will provide a staff report with Park Capital Investment projects for April’s PRC meeting in anticipation of making recommendations to CIP Committee in May. He will draw from the new Parks Master Plan to guide discussion. NEW BUSINESS Election of 2024 Officers Motion by Hegland to recommend Gorham to serve as the 2024 PRC Chair, seconded by Zauner. Motion carried unanimously. Motion by Hegland to recommend Zauner to serve as the 2024 PRC Vice-Chair, seconded by Gorham. Motion carried unanimously. PRC By-laws Review Gorham led discussion through the bylaws and duties documents, including asking if any other PRC member would be interested in representing Parks in the Capital Improvement process. General discussion concluded Gorham will continue to represent PRC in CIP, and no changes or updates to the bylaws are apparent except all current members would like to amend the bylaws starting meetings earlier, at 6 pm. Morell will prepare a staff report for the April meeting for consideration of a recommendation to change the bylaws. AGENDA FOR NEXT MEETING The proposed agenda for Monday, April 1, 2024: 1. Capital Improvement – Courts 2. Children’s Story Path 3. Disc Golf Discussion 4. Earth Day Event Planning 5. PRC By-laws Amendment Consideration 6. Operational Calendar ADJOURNMENT Motion to adjourn the meeting by Zauner, seconded by Hegland. Motion carried unanimously. The meeting adjourned at 7:38 p.m. Respectfully submitted, Brenda “Bee” Stignani, Office Assistant/Parks and Recreation Coordinator