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10.d 2025 LCCMR Grant Application Staff Report Date of Meeting: March 19, 2024 For: Honorable Mayor and Council From: Kyle Morell, City Administrator Subject: LCCMR Draft Grant Application Background: At the regular meeting on December 19, 2023, the City Council authorized staff to work with the Scandia Heritage Alliance on a 2025 LCCMR grant application for the trails system to link the Water Tower Barn with the Community Center. Since then, Sue Rodsjo, John Herman, and I have been drafting the language included below. City lobbyists Bill Strusinski and Les Henn have also assisted. The SHA is working on revised cost estimates for the project. We will have those numbers late on Monday and update this agenda item as soon as we have them. The draft application language, supplemental questionnaire, and authorizing resolution are below. I will continue working on the application and questionnaire before the meeting and notify you when updated versions have been added to the packet. The application deadline is March 27, 2024. Sue Rodsjo and John Herman of the Scandia Heritage Alliance will be at the meeting to answer any questions. Options: 1) Approve Resolution 03-19-24-10 authorizing the City’s 2025 LCCMR application 2) Do not approve Resolution 03-19-24-10 Recommendation: Option 1 Attachments: Draft Grant Application Language Capital Construction Project Questionnaire Resolution 03-19-24-10 – Authorizing the City’s 2025 LCCMR application To Kyle and Sue, these are drop in draft sections, since I cannot use the Proposal form for editing yet. I did their match and status form as a draft in pdf/word as well. Sent separately. Project Summary (30 words)—below is 30 words Bike/pedestrian connection of the Gateway Trail to recreation/cultural/environmental educational resources in Scandia-- Gammelgården Museum, playgrounds, athletic facilities, amphitheater, splash pad, and the new Scandia Water Tower Barn. SUGGESTED VERSIONS FROM SUE to add “wetland trail” to the description(24 words): A wetland trail connecting Scandia’s cultural and recreational amenities to the Gateway Trail and William O’Brien State Park -- with environmental interpretation. OR – 30 words Bike/pedestrian connection via a wetland trail connecting the state Gateway Trail to recreational/cultural/environmental resources in Scandia -- Gammelgården Museum, playgrounds, athletic facilities, amphitheater, splash pad, and Water Tower Barn center. Proposed Project Completion Spring 2026 Funding Category Categories G-2, 3, 6, 7 – resource connectivity with State Park and State Trail users, new bike and walking trail around a wetland connecting city park amenities to future arts and heritage center amenities, wetland and water infiltration enhancement and restoration, and environmental education Category C-1,2 – environmental education re: water resources, wetland/rain garden restoration, and historically unique water supply engineering Category F-1,4 – resource and habitat restoration converting a currently degraded and unused impervious area to environmental education, recreational, and cultural uses with extensive water infiltration Project Location Best scale City with connectivity to State Trail and State Park Best scale of area impacted Local, regional, and more, with connection, via State Park and Trail, of multiple resources for education and recreation, including two unique facilities, the WATER TOWER BARN SCANDIA arts and heritage center and Gammelgården Museum. When will impact occur Construction in summer, 2025, completion in fall 2025. Construction in fall 2025 and completion in spring 2026. Opportunity or Problem (200 word limit) I made shorter, ~50, because seems repetitive. Scandia is located at the north terminus of the Gateway Trail, which will pass through William O’Brien State Park before landing at a trail head in the Scandia Village Center. Scandia oƯers, in close proximity to the trail head, multiple current and under development resources that will greatly enhance Trail user environmental education and recreation experiences. The project opportunity is to make these resources far more accessible and integrated for users, while simultaneously providing access tp natural resources and education about the value of wetlands and rain gardens. Proposed Solution (200 word limit)—this is slightly under 200 MY EDIT IS AT 200 WORDS This proposal will create a destination and trail network between the terminus of the Gateway Trail and multiple facilities in Scandia. A new bike/pedestrian trail around and across the Community Center wetland will connect recreational amenities at the Scandia Community Center, the future WATER TOWER BARN arts and heritage center, and Gammelgården Museum.. This new trail and Gateway connection will greatly enhance outdoor recreational options for trail users and those visiting William O’Brien State Park, by providing access to the following amenities.  Gammelgården Museum, internationally known for preserving Swedish pioneer buildings;  Scandia’s playgrounds, recently upgraded, along with tennis courts, baseball and t- ball fields, and ice skating rinks;  WATER TOWER BARN SCANDIA arts and heritage center,including a new Museum/ /Cultural center, a splash pad, and the only large-scale amphitheater in the St. Croix Valley. Water Tower Barn programming will include a focus on water quality, wetland protection, and historical interpretation of early windmill engineering for public water distribution. Commented [SR1]: I suggest we say construction in fall 2025 and completion in spring 2026. The LCCMR request includes interpretive signage about the wetlands and rain gardens. This signage will complement the water engineering/water quality/ education component of the Water Tower Barn project and enhance the water-oriented environmental programing proposed with Scandia Elementary School. Specific Project Outcomes—100 words, below is ~80 My edit is 100 words The project will fund:  A wetland boardwalk across the publicly owned wetland that is the centerpiece of the Community Center Commons;  A circular pedestrian and bicycle trail around the wetland and across the boardwalk connecting to the Water Tower Barn arts and heritage center;  A trail connection to adjacent t-ball fields;  Creation of two safe road crossings for access from the Gateway Trail to the Community Center Commons and from the Commons to Gammelgården Museum and the adjacent Barton Johnson Park with playground and baseball field. See Figure __.  Interpretive signage about the wetlands and rain gardens for environmental education. Activity Milestones—15 word limit for each I think there are only two: 1. Completion of detailed design (Spring 2024), possible since SHA and City are funding can this work before the LCCMR grant is available. 2. Bidding and construction (which can happen in fall of 25 for fall or spring 26 construction). Project collaborators Some thoughts here: primary party, see below, would be the City, since it is largely on City property. But how about SHA as collaborator and Gammelgården as also a collaborator. Also the County perhaps for making Oakhill a bit more bike friendly with painted crossing, signage, and route striping. I think we can get a GG letter, and maybe with role of County on State Trail, they can give us a cooperation letter from Public Works on our schedule. Note this is diƯerent from letters of support, which I would seek from legislators, the Parks and Trails Board, Cycling Scandia, Friends of Scandia Parks, County Commissioner Fran Miron, Scandia Elementary, Lions, Farmers Market, and Taco Daze. Maybe Sarah could help with this. DRAFT: The primary party is the City of Scandia because the project is primarily on City property. Scandia Heritage Alliance (SHA) and Gammelgarden Museum are collaborators, as the project will connect to their amenities at the future WATER TOWER BARN SCANDIA arts and heritage center (managed by SHA) and Gammelgarden Museum (owned by Elim Church). Scandia Heritage Alliance is building the portion of the circular trail that will cross over the property it is leasing from the City for WATER TOWER BARN SCANDIA. Gammelgarden Museum is working on plans to develop a sidewalk system through museum property that will include a sidewalk to accept a possible crosswalk over Olinda Trail at 209th Street. Project manager and organization qualifications—300 words I think this is a City project, with SHA support and partial funding + construction of the small area within the SHA leasehold. I think Kyle should be the PM and write this.Kyle will write this section , borrowing from this section in our 2022 application for guidance on what is expected. Commented [SR2]: I sent an email to Ann Rinkenberger, GG director, to see if GG can be a collaborator and whether she is pursuing a sidewalk connection. ENRTF Capital Construction Project Questionnaire Instruc�ons: This form and the budget addendum are intended for all ENRTF applicants proposing capital construc�on or land acquisi�on for the purpose of capital construc�on1. This form and budget addendum should be completed before you begin wri�ng your proposal Narra�ve (Tab 4), Ac�vi�es and Milestones (Tab 5), and Budget (Tab 6) in the LCCMR Proposal and Grant Management System. Once complete, it must be uploaded to the online system on the ‘Atachments’ page (Tab 7), under “Supplemental Atachments,” prior to the submission of your proposal. The purpose of this document is to assist project managers in complying with the LCCMR’s Capital Construc�on Project Requirements as they complete their proposals. More informa�on on capital construc�on projects can be found on our website. Please answer the ques�ons in the sec�ons below to the best of your ability. Should you have ques�ons as you fill out this ques�onnaire and budget addendum, please contact LCCMR staff at lccmr@lccmr.mn.gov or 651.296.2406. Index: Sec�on 1: Basic Informa�on Sec�on 2: Project Informa�on Sec�on 3: Ac�vi�es & Milestones Sec�on 4: Due Diligence Sec�on 5: Budget Review Sec�on 6: Signature Sec�on 1: Basic Informa�on Project Manager Name: Organiza�on: Proposal Title: LCCMR Proposal ID #: Name(s) and Organiza�on(s) of Addi�onal Individuals Assis�ng in the Comple�on of this Form: 1 For the ENRTF, capital construc�on is defined as the pre-design, design, construc�on, or renova�on of a building, trail or campground, or other capital asset cos�ng $10,000 or more, including large-scale stream or wetland restora�on, or acquisi�on of land for purposes of capital construc�on. ENRTF Capital Construction Project Questionnaire 2 | Page Sec�on 2: Project Informa�on 1.Briefly describe your project. Your descrip�on should include all elements of the project that will eventually be constructed to achieve your final vision or purpose for the site. 2.Are you reques�ng ENRTF funding only to help pay for a specific phase or part of the project?2 ☐ Yes I am reques�ng ENRTF funds for a phase or part of the larger project. ☐ No I am reques�ng ENRTF funds, but it is for the complete project. 3. If you answered ‘Yes’ to Ques�on 2, please describe which parts or phases of your project you are reques�ng ENRTF funds to help complete. Please note: •A 25% non-ENRTF match (cash or in-kind) is required, regardless of the funding amount requested. •Funding of the project or individual project phase, in full, must be legally commited before any work that will u�lize ENRTF dollars can begin. •Your final reimbursement payment from the ENRTF is not made un�l the en�rety of the project, or phase, is complete. •If you answered “yes” to ques�on 2, please incorporate your answer to ques�on 3 above into your proposal in the online grant system under ‘Narra�ve’ (Tab 4 ), Ques�on 3, “What is your proposed solu�on to the problem or opportunity…? “ •If you answered “no” to ques�on 2, please incorporate your answer to ques�on 1 above into your proposal in the online grant system under ‘Narra�ve’, (Tab 4), Ques�on 3, “What is your proposed solu�on to the problem or opportunity…? “ 2 Complete projects and individual project phases are dis�nguished to help track project deliverables. Project phases must either produce a design for a future project or provide a stand-alone capital asset that results in tangible and usable environmental or recrea�onal benefits. A project phase may not result in a par�ally constructed asset that provides no benefit (i.e., defining a ‘project phase’ as pouring only a founda�on, installing only boardwalk helicals, etc.). ENRTF Capital Construction Project Questionnaire 3 | Page Sec�on 3: Ac�vi�es & Milestones As succinctly as possible, please provide details about your project or proposal, as prompted below: 1.For the deliverables of your ENRTF request, please describe any intended uses for structures or land that are not obvious. For example, facili�es or ameni�es that may be used for mul�ple purposes. 2.Tell us about the ac�vi�es3 within your project. Please select the milestones that apply to your project in the worksheet below, and provide addi�onal detail where prompted. 3.A�er comple�ng the worksheet, please add any ac�vi�es or milestones checked under column A to the ‘Ac�vi�es and Milestones’ page (Tab 5) of the online grant system. Milestones marked with an asterisk (*) are considered minimum requirements if ENRTF or match funds are being used to complete the given ac�vity. 3 For capital construc�on projects, the ENRTF uses the term ‘ac�vi�es’ to very generally describe dis�nct sec�ons of a project �meline. They are intended to provide a general outline for project managers to describe their proposal or project plan. Please feel free to note any differences from the layout below in the text box provided for each ac�vity. ENRTF Capital Construction Project Questionnaire 4 | Page General Project Ac�vity Common Milestone(s) A)This ac�vity or milestone is included in my LCCMR proposal for either ENRTF or other funds. B)This ac�vity or milestone has been completed for my project. C)This ac�vity or milestone will be completed in a subsequent project phase D)This ac�vity or milestone is N/A to my project. Feasibility ☐☐ ☐☐ RFP / RFQ for services ☐☐ ☐☐ Preliminary Site Assessment ☐☐ ☐☐ Desktop Review ☐☐ ☐☐ Other Studies or Analyses ☐☐ ☐☐ EAW ☐☐ ☐☐ ESA (Checklist and Records Check or Phase 1) * ☐☐ ☐☐ Project Ordering (Resolu�on or Leter) ☐☐ ☐☐ Other: ☐☐ ☐☐ Acquisi�on ☐☐ ☐☐ Nego�a�ons ☐☐ ☐☐ Title Review / Appraisal* ☐☐ ☐☐ Survey/ESA* ☐☐ ☐☐ Purchase Agreement ☐☐ ☐☐ Sale or Transfer of Ownership ☐☐ ☐☐ No�ce of Funding Restric�on Recorded* ☐☐ ☐☐ Other: ☐☐ ☐☐ Community Engagement ☐☐ ☐☐ Surveys or Other Assessments ☐☐ ☐☐ Open Houses ☐☐ ☐☐ Design Charetes or Showcases ☐☐ ☐☐ Public Mee�ngs ☐☐ ☐☐ Listening Sessions ☐☐ ☐☐ Other: ☐☐ ☐☐ Pre-Design / Design ☐☐ ☐☐ Survey or Delinea�on Work ☐☐ ☐☐ Selec�on of a Consultant ☐☐ ☐☐ Enrollment in Minnesota B3 Guidelines Tracking Tool * ☐☐☐☐ Dept. of Administra�on Pre-design Review* ☐☐ ☐☐ Consulta�on with SHPO* ☐☐ ☐☐ Other Permi�ng / Agency Review ☐☐ ☐☐ Approval of Dra� Plans ☐☐ ☐☐ Approval of Final Plans ☐☐ ☐☐ Adver�sement for Bid ☐☐ ☐☐ Other: ☐☐ ☐☐ Pre-Construc�on ☐☐ ☐☐ Construction Contractor Selected ☐☐ ☐☐ Permits Secured ☐☐ ☐☐ Pre-construc�on Mee�ngs ☐☐ ☐☐ Staking ☐☐ ☐☐ Mobiliza�on ☐☐ ☐☐ Site Prepara�on ☐☐ ☐☐ All Construc�on Funds Legally Secured* ☐☐ ☐☐ Other: ☐☐ ☐☐ Construc�on ☐☐ ☐☐ Construc�on, Oversight, & Administra�on Begins ☐☐ ☐☐ Change Orders ☐☐ ☐☐ Final Grading ☐☐ ☐☐ Substan�al Comple�on ☐☐ ☐☐ Construc�on, Oversight, & Administra�on Ends ☐☐ ☐☐ Other: ☐☐ ☐☐ Close-Out ☐☐ ☐☐ Stabiliza�on ☐☐ ☐☐ Punch List Items ☐☐ ☐☐ As-builts Approved ☐☐ ☐☐ No�ce of Funding Restric�on Recorded* ☐☐ ☐☐ Cer�ficate of Occupancy or Equivalent Obtained* ☐☐ ☐☐ Signage Installed with ENRTF Language or Logo* ☐☐ ☐☐ Open for Intended Use* ☐☐ ☐☐ Ongoing Repor�ng ☐☐ ☐☐ Other: ☐☐ ☐☐ ENRTF Capital Construction Project Questionnaire 5 | Page Sec�on 4: Due Diligence Capital construc�on projects funded with ENRTF must comply with the requirements that apply to all state- funded capital projects. Please review the ENRTF Capital Project Construc�on Requirements and answer the following ques�ons. 1.Have you met the applicable predesign requirements 4 as outlined by the Department of Administra�on’s Predesign Manual and the ENRTF Predesign Addendum?☐Yes If ‘Yes ’: atach a copy of your Dept. of Administra�on recommenda�on leter to Tab 7, “Atachments” in the online grant system, under “Supplemental Atachments”. ☐No If ‘No’: include “Complete Predesign Review through the Dept. of Administra�on” as a milestone in your proposal under Tab 5, “Ac�vi�es and Milestones” in the online grant system. 5 ☐Not Applicable If ‘Not Applicable’: provide an explana�on why your project is not subject to predesign requirements in the text box below. Explana�on 2.Have you consulted with the B3 Program 6?☐Yes If ‘Yes’: you must include ‘Enrollment in the Minnesota B3 Guidelines Tracking Tool’ as a milestone under Tab 5, “Ac�vi�es and Milestones” in the online grant system. ☐No If ‘No’: you are required to consult B3 prior to submi�ng your proposal. ☐Not Applicable If ‘Not Applicable’: provide an explana�on in the space below why your project is not subject to the B3 Program. Explana�on 3.Have you consulted with the Minnesota State Historic Preserva�on Office (SHPO) 7?☐Yes If ‘Yes’: please upload any final documenta�on (email, memo, etc.) to Tab 7, “Atachments” in the online grant system, under “Supplemental Atachments”. Do not include private, confiden�al, or nonpublic informa�on. ☐No If ‘No’: you are required to include ‘Consulta�on with SHPO’ as a milestone under Tab 5, “Ac�vi�es and Milestones” in the online grant system. ☐Not Applicable If ‘Not Applicable’: provide an explana�on why your project is not subject to review through SHPO in the text box below. Explana�on 4 Unless you are specifically exempted, if the cost of your total project or project phase exceed $750,000 for state agencies, or $1,500,000 for all other en��es, you must prepare your pre-design package in accordance with the Department of Administra�on’s Predesign Manual AND the ENRTF Predesign Addendum. Both must be submited to the Dept. of Administra�on for review and recommenda�on prior to proceeding with design ac�vi�es. Please direct any ques�ons on predesign to Eric Radel in RECS at (651) 201-2380 or eric.radel@state.mn.us. See M.S. 16B.335 for more informa�on. 5 Pre-design review by the Dept. of Administra�on must be complete before construc�on funds can be accessed. 6 B3 tools and programs are designed to make buildings more energy efficient and sustainable. Compliance with B3 is required for building construc�on, both new and for major renova�ons (>10,000 gross condi�oned sq. �. OR full / significant replacement of HVAC systems). Review MN B3 Guideline & SB 2030 Energy Standards for more informa�on. Ques�ons should be directed to Patrick Smith at (612) 626-9709 or guidelines@b3mn.org 7 Early consulta�on with SHPO is strongly recommended to avoid impacts to historic / archeological proper�es, and the project schedule. 6 | Page ENRTF Capital Construction Project Questionnaire Sec�on 5: Budget Review Please review your answers to Sec�ons 2 - 4 and include any applicable items in your budget addendum, which will ensure all relevant costs for your project ac�vi�es are accounted for and show how cost- sharing is occurring. These costs must also subsequently be added into the Budget (Tab 6) in the online proposal and grant management system according to their cost type (personnel, contract, supplies, etc.). The total project cost in the addendum and in the online system budget must match. Sec�on 6: Signature Please sign below cer�fying you are authorized to submit this ques�onnaire and budget addendum on behalf of the applicant organiza�on and that the informa�on included in this ques�onnaire and budget addendum is accurate. Following signature, please upload the completed Ques�onnaire and Budget Addendum to the Atachments page (Tab 7) of the online proposal and grant management system prior to submission of your full proposal. Signature Printed Name Affilia�on / Posi�on Title Date RESOLUTION NO. 03-19-24-2024 CITY OF SCANDIA WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION TO SUBMIT FOR FY 2025 ENVIRONMENT AND NATURAL RESOURCES TRUST FUND GRANT PROGRAM WHEREAS, The City of Scandia seeks <<$ AMOUNT>> to connect the Gateway State Trail to the recreational, cultural, environmental, and educational resources of the city of Scandia, NOW, THEREFORE, BE IT RESOLVED, That the City of Scandia supports the above-referenced project and authorizes the submittal of a proposal for funding of this project on behalf of the City of Scandia to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the 2025 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and BE IT FURTHER RESOLVED, That, if funding is awarded, the City of Scandia agrees to accept the award and may enter into an agreement with the state of Minnesota for the above-referenced project. The City of Scandia will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and BE IT FURTHER RESOLVED, That the City of Scandia understands that grants from the ENRTF are generally paid out on a reimbursement basis. The City of Scandia has the financial capability to pay for project expenses prior to seeking reimbursement; and BE IT FURTHER RESOLVED, That the City of Scandia certifies none of the current principals of City of Scandia have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and BE IT FURTHER RESOLVED, That City Administrator Kyle Morell and Mayor Christine Maefsky are hereby authorized to execute such agreements and work plans as necessary, and Kyle Morell is authorized to implement the project on behalf of the City of Scandia. Adopted by the Scandia City Council this 19th day of March, 2024. ________________________________ Christine Maefsky, Mayor ATTEST: ___________________________________ Kyle Morell, City Administrator