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9.a) 2012 Budget of the Forest Lake Cable Commission Meeting Date: 2/21/2012 Agenda Item: �- �� City Council Agenda Report City of Scandia 14727 209�' St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Review the 2012 Budget of the Forest Lake Cable Commission. Deadline/Timeline: 45 days after receipt (received 1/20/12) Background: • Scandia, along with the cities of Forest Lake and Columbus, entered into a Joint Powers Agreement(JPA)to create the Forest Lake Cable Television Commission. Mayor Randall Simonson and Administrator Anne Hurlburt represent Scandia on the Commission. • The JPA (Article IX, Section 2) provides that "each year the Commission shall prepare an annual budget which shall be approved by the Member Cities... The annual budget shall be submitted to the Member City Councils on or before August 1 of each year. No budget shall become effective unless approved by resolution of the City Councils of the Member Municipalities. The proposed budget must be approved by each Member City Council within forty-five (45) days after its submission to the Member Municipalities. A Municipality having an objection to the Commission's proposed budget shall submit any such objection in writing to the Commission within the forty-five (45) day period, and failure to do so shall be deemed a positive vote for the proposed budget. " • The Cable Commission's largest revenue source is franchise fees collected by the cities and passed through to the Commission. Scandia's 2012 Budget estimates $6,800 in revenue from the franchise fee and $6,800 in expenditures by payments to the Commission. Recommendation: Staff recommends that the City Council adopt the resolution, attached, approving the 2012 Budget of the Forest Lake Cable Commission. Attachments/ • 2012 Proposed Budget, Forest Lake Cable Commission Materials provided: . Draft Resolution 02-21-12-01 Contact(s): Prepared by: Anne Hurlburt, Administrator (Cable Commission 2012 Budget) Page 1 of 1 Ol/23/12 FOREST LAKE CABLE ' COMMISSION 2012 Approved Budget FY2011 FY2011 ACTUAL FY2012 ' BUDGET YearEnd %Budget PROPOSED - ___----- - -- i __ _ ' ' BUDGET -- - -L -__ - -_ . -_ _--- - - . _-- -- _ _ DWABUR&SnA AR E5 ACCESS COORD 101 7 410.00 $3,572.44I _- 4s.2� $ ia,000.00 - --- -- - -- -- - WAGES&SALARIES STAFF ' 100 59 100.00 $38,990.00 66.0% $ 50,000.00 - - ---- - -- --- --- __ _ -- __-_. PERA 121 11 300.00 $8,375 64, 74.1% $ 12,000.00 _ - --- -- _ -- -- __ FICA 122 12 300.00 $13,413 94i 109.1% $ 21,000.00 - _ _ _- _ _- _ --- . �- -- STATE W/H 125 - $2,561 42 $ 4,100.00 --_ -- WORKERS COMP INSURANCE __' 150 1 000.00 $267 00 26.7% $ 500.00 - _ _ _- - --- _- __ _ UNEMPLOYMENT COMP 170 5 000.00 $1,760 24 35.2% $ - -- - -- - -t- -- _ OFFICE SUPPLIES � 200 1,500.00 $608 33 40.6% $ 750.00 - -- --- --- -_ _._ _ _ ---- OPERATING SUPPLIES 210 1 000.00 $1,322 89 1323% $ 1,000.00 - - - _-- -- __ -- . -- - -- -- _ POSTAGE I 215 200.00 $64.12i 32.1% $ 75.00 -- - - -- ---- --__ --- REPAIR&MAINT SUPPLIES 220 100.00 $46 45 i 46.5% $ 50.00 --- - -- - __ SMALL TOOLS/MINOR EQUIP 240 - $0.00 $ 200.00 -r ---- -- i- - -- -- _ - _--- - --- PROFESSIONAL SERVICES 300 600.00 $25.00, 4.2% $ 600.00 -- - - -- -- - -- ---� - _-- MINNESOTA SALES TAX 301 500.00 $324.00 64.8% $ 392.00 ---- - -_---- _ - -- -- -_ _ ----- LEGAL ; 304 300.00 $374.00, 124J% $ 16,000.00 - - -- - -- - TRAINING � 310 100.00 $100.00� 100.0% $ 100.00 - - � --- EQUIPMENT RENTAL-WATER 315 300.00 $158.32'� 52.8% $ - - ,- --- -- --- - _- . _--- INDEP CONTRACTOR-SPORTS 320 5,500.00 $4,900.00 89.1�0 $ 4,800.00 --- - ---- ---- --- _ _ _--- -- TELEPHONE 321 1,000.00 $1,051.00 105.1% $ 1,100.00 _ __ _ - _ _ _ - - INDEP CONTRACTOR-GOVT MTGS , 324 5,300.00 $4,770.00� 90.0% $ 5,300.00 - - .__-- -- -- - -_ -- -- - - INDEP CONTRACTOR-EVENTS 325 500.00 $665.00, 133.0% $ 2,000.00 - - � - _ _ -- -__ -_. - � MILEA�E,PARKING ' 331 $355 20 $ 350.00 PROMOTIONS&MKTG&WEB I 350 300.00 $717 73, 239.2% $ 700.00 - -- --- --_ _ - ---- INSURANCE � 360 1,900.00 $0.00; 0.0% $ - __- - - : _ - -- - ---- ___ GENERAL LIABILITY _ ' 361 1,000.00 _ $2,458 00� _ 245.8% $ 2,500.00 --- -_ ------ _ -- _ -- ELECTRICSERVICE 381 3,600.00 _$3,002.90� 83.4% $ 3,100.00 - - - - - -- REFUSE COLLECTION ' 384 300 00 $371 93 124.0% $ 360.00 - - - ---- - - ___ -- -- - --- EQUIPMENT REPAIR ' 404 100 00 $119 99 __120.0% $ 200.00 _- _� _ _- -- -- _ 108.3% $ 25,200.00 BUILDING R__ENTAL _ 412 25 200 00 $27,300 OOi DUES&SUBSCRIPTIONS 433 50.00 $1,100 OOr 2200.0% $ 1,100.00 OFFICE FURNITURE/EQUIP 570 - $180 981 $ 200.00 -- - - _ __ _ - -- - REPLACEMENT EQUIPMENT _ 580 1,112.00 $1,253 35 3373% $ - _ - ----- -- _ - - __ _ - -- --- NEW EQUIPMENT ; 590 - $3,751 27 $ 2,248.00 --- --- . -_ _ - _ _ REFUNDS AND REIMBURSEMENTS 810 - $97.00 $ - _- - ---_ _ - -- -- - CIP (Capital Improvement Plan) � 146,572.00 --- ----- , - -__ _ _ _ -- TOTAL DISBURSEMENTS 146,572.00 124,058.14� 84.6% S 169.925.00 - -- ---- - - - REVENUE -- -- --- - � - -- - --� -- DVD SALES I36200 5 500.00 $5,211.0�0 94.7% $ 5,500.00 -- - -- _ _ - -- -_ GOVERNMENT MTGS _ j36220 1,500.00 $1,437.05 95.8% $ 1,500.00 _ ------ --- --- - -- SPONSORSHIP REVENUE _J36235 ___ 3,000.00 $320.00 10.7% $ 3,000.00 _ - - --- - ----- -�-- --- - - - _-- --- - t36240 -- -- ----$154 0�- _ 111.4% $ 105�470.00 -- -- 38050 109 959 00 $122,441 58� ACCESS FEES FRANCHISE FEES - -- L38053 _ 26 613.00 _ $28,038.50� 105.4% $ 24,225.00 ADDITIONAL F.L.FRANCHISE MONEY - $6,000.00 $ 6,000.00 ---- - -- -- - - -- --- -- _ _ _ _ RESERVE FROM FY2011 FL CONTRIBUTION; $ 2,248.00 --- -------- --t -- - - _ --- - RESERVE FOR ATTORNEY $ 16,000.00 -- -- --- ----- ---L-- -_ __- __ _ _ -- � -- --- - RESERVE FOR CIP __ - ------ -- _ -----�. _--- - RESERVE FOR OPERATWG ' $ 5,982.00 - ---- -� - - -_ _-- _ 1- - ---- TOTAL REVENUE 146 572.00 163 602.18 ' 111.6% 169 925.00 FY2012 BUDGET WORKSHEET Jan 2/3/2012 CITY OF SCANDIA RESOLUTION NO. 02-21-12-01 APPROVING 2012 BUDGET OF FOREST LAKE CABLE COMMISSION WHEREAS, Scandia, along with the cities of Forest Lake and Columbus, have entered into a Joint Powers Agreement (JPA) to create the Forest Lake Cable Television Commission; and WHEREAS, the JPA (Article IX, Section 2) provides that no budget shall become effective unless approved by resolution of the City Councils of the Member Municipalities; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it hereby approves the 2012 Budget of the Forest Lake Cable Commission received on January 20, 2012. Adopted by the Scandia City Council this 21 st day of February, 2012. Randall Simonson, Mayor ATTEST: Anne Hurlburt City Clerk/Administrator