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7. discussion on potential changes to the Public Works Director job description and recruitment for the positionSCAâ–ºNDIA. Staff Report Date of Meeting: September 7, 2016 To: City Council From: Neil Soltis, Administrator Re: Public Works Director position description Background: The last recruitment effort to fill the vacant Public Work director position generated S applications. The lack of applications can be attributable to a combination of the pay and benefit structure and the job description. The Council has some flexibility with regard to the pay structure when formulating an offer to an applicant. The nature of the job description, particularly the minimum qualifications, seems to be a more limiting factor in attracting candidates. Issue: Should the job description be revised? Proposal Details: Based on the discussion at the Council work session an alternate job description has been drafted for review. Potential changes are offered for the Knowledge, Skills, and Abilities section, the minimum qualifications, and the desired qualifications. The intent of the changes is to allow someone working in the construction field to be a better fit for the position with the thought experience in construction management is more important and that the individual can obtain the other certifications over time. For individuals who do not possess the sewer and water certifications, the current job description is not realistic since the courses to obtain the certification are offered in a particular order and cannot necessarily be completed within one year. The attached shows the current job description, an alternate job description, and the previous Maintenance Supervisor job description that was used prior to the Public works director position being created. Fiscal Impact: None Options: 1. Restart the recruitment effort using the current job description 2. Restart the recruitment effort using the alternate job description Recommendation: Option 1- Restart the recruitment effort using the current job description CURRENT PUBLIC WORKS DIRECTOR JOB DESCRIPTION KNOWLEDGE, SKILLS AND ABILITIES: 1. General knowledge of road construction and maintenance practices. 2. General knowledge of building and grounds maintenance practices. 3. General knowledge of tools and equipment used to perform maintenance responsibilities. 4. Mechanical aptitude. 5. Knowledge of subsurface sewage treatment systems and small water systems. 6. Ability to perform, plan, prioritize and coordinate work responsibilities and effectively utilize time, equipment, materials and personnel. 7. Skill in handling customer complaints and general information requests through phone and/or personal contacts. 8. Basic skill level with personal computers and Microsoft Word and Excel spreadsheet software. 9. Ability to develop and maintain effective working relationships with a wide variety of City personnel and the general public. 10. Ability to occasionally attend meetings or respond to emergencies on weekday evenings and/or weekends. 11. Ability to deal discreetly with confidential information. 12. Ability to communicate effectively both orally and in writing. 13. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. MINIMUM QUALIFICATIONS: 1. Graduation from high school or GED equivalent required. 2. Minimum of five years of progressively responsible experience in construction and maintenance methods, materials and equipment as employed in road, drainage, subsurface sewage treatment systems, and other public works projects. 3. Minimum of three years experience supervising employees. 4. Experience with building and grounds maintenance. 5. Experience in work safety standards and implementation of OSHA regulations. 6. Valid Minnesota Class E Water Supply system Operator certificate or ability to obtain that certificate within six months. 7. Valid Minnesota Class D Wastewater Operator license or ability to obtain one within one year. 8. Valid Minnesota Subsurface Sewage Treatment Provider certification or ability to obtain that certification within one year. 9. Valid Minnesota Class "A" driver's license and good driving record. 10. Proficient in Microsoft Office Suite 11. Familiarity with SCADA systems and GIS software 12. Ability to respond from home to Public Works facility within 30 minutes DESIRED QUALIFICATIONS: 1. Bachelor's Degree from an accredit college or university. 2. Certified Tree Inspector 3. American Public Works Certification ALTERNATE PUBLIC WORKS DIRECTOR POSITION KNOWLEDGE, SKILLS AND ABILITIES: 1. General knowledge of the best practices and procedures associated with construction projects and maintenance activities, including project planning and safety considerations. 2. General knowledge of building and grounds maintenance practices 3. General knowledge of the tools, materials, and equipment used to perform maintenance responsibilities. 4. General knowledge and experience in procurement, bidding, and contracting 5. Skill in operating a wide range of equipment used in public works. 6. Skill in the use of computer systems and related software with proficiency in Microsoft Office Suite 7. Ability to write clear and comprehensive work reports and read and interpret technical manuals, documents, work orders, blueprints, diagrams and sketches. 8. Ability to prepare budgets, collect data, prepare accurate reports and present information to groups in a public setting. 9. Ability to oversee the establishment and maintenance of accurate operational record keeping systems. 10.Ability to analyze organizational and administrative problems, recommend alternative courses of action, and provide leadership to others in implementing such actions. 11.Ability to coordinate multiple tasks, adjust to changing priorities and work within deadlines. 12. Ability to effectively motivate, coordinate and manage staff to maximize their potential, productivity and effectiveness, and promote a constructive work environment. 13.Ability to work constructively and interact professionally with subordinate employees, elected officials, the general public, contractors, and representatives of other public agencies 14.Ability to handle difficult situations with tact and diplomacy. 15. Ability to deal discreetly with confidential information. 16.Ability to occasionally attend meetings outside of normal business hours. 17.Ability to occasionally respond to emergencies on a 24-hour basis and lead effectively in highly stressful situations. 18. Perform heavy manual work under confined and uncomfortable conditions MINIMUM QUALIFICATIONS: 1. Graduation from high school or GED equivalent required. 2. Minimum of five years of progressively responsible experience in facilities management and infrastructure construction and maintenance or a related field or equivalent combination of education, experience and/or training which provides the knowledge, skills and abilities necessary to perform the work. 3. Knowledge of safety best practices and OSHA regulations. 4. Demonstrated ability to operate heavy equipment. 5. Demonstrated ability in general mechanics. 6. Demonstrated experience in project planning and management. 7. Demonstrated ability to establish and maintain effective working relationships with supervisors, associates, subordinates, contractors, officials of other agencies and the general public. 8. Ability to complete ongoing training required to maintain all state licenses 9. Valid Minnesota Class "A" driver's license (or equivalent) and good driving record. DESIRED QUALIFICATIONS: 1. Previous supervisory and administrative experience is strongly preferred. 2. Bachelor's Degree from an accredit college or university. 3. Ability to respond from home to Public Works facility within 30 minutes 4. Certified Tree Inspector 5. American Public Works Certification 6. Valid Minnesota Class E Water Supply system Operator certificate. 7. Valid Minnesota Class D Wastewater Operator license 8. Valid Minnesota Subsurface Sewage Treatment Provider Familiarity with SCADA systems and GIS software PREVIOUS MAINTENANCE SUPERVISOR POSITION KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of and skill in operation of heavy diesel and gas -powered construction equipment. 2. Knowledge of road construction and maintenance practices. 3. Ability to assess weather conditions and make judgment calls to perform required duties. 4. Ability to plan, communicate and coordinate maintenance activities. 5. Ability to make minor repairs and adjustments to equipment. 6. Building maintenance skills. 7. Mechanical aptitude. 8. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. 9. Agility to perform job responsibilities in climatic extremes 10. Ability to work overtime or be on call as necessary and assigned. MINIMUM QUALIFICATIONS: 1. High school diploma or equivalent education. 2. Three years experience in road construction and maintenance work involving the operation of a variety of road construction equipment. 3. Valid class "A" driver's license and good driving record. 4. Supervisor or lead worker experience desirable.