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4.a) Engineering Services (Stantec-Resignation of Goodman) � �-., � � � �,.. � . :,,a; '�� �� ti,� � ���f,�"�,�._.�; : ; y r �:� . 1 \ e ��\�.,��1 ki�..,,.,f� ♦�.r��'- \�.,� Qi ��i,����������� Memo - • To: Mayor and City Council From: Anne Hurlburt,City Administrator Date: May 4,2012 for May 8,2012 Work Session Meeting Re: Engineering Services We were notified this week that Ryan Goodman has resigned his position at Stantec. Ryan has been Scandia's designated City Engineer since August of 2011,when he succeeded Paul Hornby who had been City Engineer since 2008. The City has been working with Stantec(formerly Bonestroo)since 1997. An updated contract was approved by the Council on April 17,2012. Stantec has proposed Phil Gravel,PE,to replace Ryan as City Engineer. Mr. Gravel will be present at the May 8 meeting to meet the Council and to answer any questions you may have. Staffwill recommend that the Council take action at the May 15 meeting to formally designate Mr. Gravel as City Engineer. Staffmet with the Stantec staffto discuss items they are working on for the City of Scandia. The most critical items currently are: • 2012 Patching and Seal Coating Project—Plans and specifications are expected to be ready for the Council's approval at the May 15 meeting. Other Stantec team members have been involved in the project so Ryan's departure should not cause any delays. • Anderson/Erickson Sewer System—The primary technical expert at Stantec(Clint Jordahl)is still available to work on this project. • Capital Improvement Plan(CIP)/Street Reconstruction Policy—We were expecting a lot of involvement by Ryan in preparing for our upcoming meetings on the CIP,particularly the meeting scheduled for May 22 at which options for Melanie Trail were to be presented to residents. With Ryan's departure there will not be enough time to prepare for this meeting. Notices to residents have not been mailed and staff is recommending we delay that discussion to the CIP meeting scheduled for Monday,June 18. Phil Gravel is familiar with Scandia's Pa�ement Management Plan so should be able to help us prepare for that meeting. There are a number of other smaller items that Ryan has been working(such as closing out the public improvements in the Tii Gavo subdivision.) I've discussed these with Stantec and we believe that we can keep these other items on track. 1 The timing of Ryan's departure is unfortunate as it also coincides with the arrival of the city's new Maintenance Superintendent. Even though Ryan had been designated City Engineer for less than a year,he had been involved in all of Scandia's engineering projects since 2005 and was very knowledgeable about the city and its streets. The loss of this resource is significant. The Council may decide that it wants to issue a Request for Proposals (RFP) for engineering services at some point in the future. However, Stantec can provide continuity in the short term. I recommend that any RFP be delayed for at least six months given the status of existing work and the transitions that are/will be occurring with City staff. The City also has agreements with two other engineering firms (a general ageement with TKDA, and an agreement for services for the Uptown Sewer System with Bolton&Menk)which may also be helpful in the meantime. � Stantec Consulting Services Inc. � 2335 Highway 36 West St. Paul MN 55113 J Tel: (651)636-4600 Fax: (651)636-1311 Stat�ec May 8, 2012 Ms. Anne Hurlburt, Administrator City of Scandia 14727 209th Street North Scandia, MN 55073 Re: Engineering Services—City Engineer Dear Anne: Stantec (formerly Bonestroo) has served Scandia since 1996 and we have very much appreciated our opportunity to serve the community. Ryan Goodman of our firm has been our client representative for Scandia since August of 2011. As we discussed last week, Ryan has decided to pursue an opportunity with another firm. Going forward, we propose that I serve as the firm's client representative for Scandia. I have been with Stantec (formerly Bonestroo) for over 25 years. I lead a team of engineers who specialize in working with small to medium sized communities. As a team leader, I have been involved with Scandia for several years. Before then I worked with Tom Peterson on street projects and other miscellaneous projects. I have a good working knowledge of the issues within the community. My experience with pavement management programs, including yours, will be beneficial. My background includes working with Individual Sewage Treatment Systems; therefore I will be able to offer some insight on your current issues with the community drainfields. I am up to speed on other current projects in Scandia including: 2012 Seal coat and Patching Project, CLFLWD Fish Barrier Project, Goose Lake Ravine Project, the CIP, Melanie Trail, and Tii Gavo. Please also note that I have a good working relationship with both watershed districts, Washington County, your planner, your building official, and your attorney. I'm looking forward to working with the new Maintenance Superintendent Tim Kieffer and will meet with him early next week. I am excited about the opportunity to work with Scandia am committed for the long haul. Attached for your further information is a current resume outlining my relevant experience. Stantec appreciates the City's consideration in this matter and will continue to honor our existing agreements with the City. I am available at the City's convenience for further discussion and questions. Sincerely, STANTEC f�`` .': r� �L� i�`�,� �; ;, Phil Gravel, PE e , i"- i Phil Gravel PE Project Engineer/Principal in Charge S�IIbeC Mr. Gravel joined Stantec in 1987 as a Civil Engineer and currently is a Principal in the firm. Phil leads an engineering team specializing in municipal engineering in existing urban areas. A Registered Professional Engineer for more than 23 years, he has a long history of working on municipal reconstruction projects, both as a field engineer and as a design engineer. Phil's designs focus on constructabiliry and long-term reliabiliry for the owner. EDUCATION City Engineer-Maple Lake, Minnesota Bachelor of Science Civil Engineering; Minor: Municipal, PE���was the Maple Lake city engineer hom 1994 ro 2006. University of Minnesota, Minneapolis, Minnesota, 1984 From 2006 through 20]1 he was principaf in charge, providing oversight to ensure con�inuity, qualiy design, and responsive service. in 2012, he once again became fhe city's Carlson School of Management: MBA Course Work, engineer. This year he is assisling Ihe City wilh a s�reet University of Minnesota, Minneapolis, Minnesota, 1988 maintenance project. Phil also serves on the City's economic development ream. ITE Training, Promoting Sustainable Transportation through Site Design, St. Paul, Minnesota, 2010 City Engineer-Forest Lake, Minnesota Phil served as the Forest[oke city engineer from 2003 rhrough REGISTRATIONS 2009. Phil was responsible for annua!streef and utili►y improvement projecfs,working with commerciai and residentia! developers, and administration of the city's Municipal Slate Aid Professional Engineer#19864, State of Minnesota system. He was on team that completed the city's mosl recent Comprehensive Plan. He was also responsibfe for developing MEMBERSHIPS the City's sump pump inspection program ond lnfiltration/InNow reduction program. Member, City Engineers Association of Minnesota City Engineer-Milaca, Minnesota Phr!has served as Ihe Milaca cify engineer since 1996. He Member, American Public Works Association woiked wi►h the Ci�y to compiete stree�reconstruction projec�s covering approximately 8090 of the Cify. During Phil's►enure as PROJECT EXPERIENCE c1ry engineer,Milaco has improved its water system with►he constr•uction of hvo wells, row water tronsmission piping, distribution system mains, and a new wafer IreatmeM plant. Phil Munitipal has also assisted witA comprehensive planning efforis. City Engineer- Rockford, Minnesota Phil served as the Rockford ciy engineer from 1994 ro 2004, City Engineer—Spring Lake Park, Minnesota Since 2004, he has been principol in charge.As part of►he Phil has served as the Spring Lake Park city engineer since ongoing engineering, Phil was involved in developing fhe City's 201 l. Stantec�formerly Bonestroo)has provided city water mas�er ptan. He also oversaw the city's major was�ewater engineering services to the City of Spring lake Park since 1956. trea�ment expansion project. While Phil was City Engineer, the The relationship behveen►he cily and our firm demonslrares our Cily compleJed two major streef reconstruction projects. long-�erm commitmenf�o our municipal clients. Phil's services fo Spring lake Park have includes project managemeni on o major City Engineer-Onamia, Minnesota sewer lih station replocement projecf,adminis�ration of►he city's Mr. Gravel hos served as the Onamia city engineer since 1992. Municipal Slate Aid program, ond a sewer and waler rafe While with the city he has overseen the construclion of a sludy. municipal well, o wa�er tower, a State turn-bock road reconstruction project, streei poving, seal coat projects, several waler main extension projects, sanitary sewer lining, ond drainage improvemen►s.