5.a) Springsted-Recruitment of City Administrator . � ,�; a.�
Springsted Incorporated
380 Jackson Street, Suite 300
� �; Saint Paul,MN 55101-2887
�: �a S p r i n g s#e d Tel: 651-223-3000
Fau: 651-223-3002
www.springsted.com
MEMORANDUM
T0: Scandia City Council
FROM: Sharon Klumpp
DATE: May 2,2012
SUBJECT: May 8 Work Session
First, I want to thank you for the opportunity to work with you in the recruitment and selection of the City's next
administrator and for setting aside time on May 8 to begin the search process. •
The first step in the process is to develop a consensus on the desired qualifications you would like in the next
administrator. As background to that discussion, I have attached the existing job description for your review and a list
of questions that we will discuss on Tuesday evening. Distributing the questions in advance gives everyone time to
give some thought to the skills,competencies and qualities you are looking for in the next City Administrator.
The work session also gives us an opportunity to overview the search process to make sure that the timelines are
acceptable to the City Council and to answer any questions you may have about the process.
Public Sector Advisors
�
Administrator
FLSA: Exempt
General Definition of Work '
Performs difficult professional and administrative work managing local government operations and activities; ensuring
adopted ordinances,resolutions and policies are implemented and consistently applied;maintaining official records; and
performing related work as required. Work is performed under general supervision of the local elected governing body.
Supervision is exercised over all staff.
Essential Functions of the Position
Administrator Duties
• Directs agenda and minute preparation for governing board agendas and minutes and for appointed boards and
commissions; staffs meetings and directs staff to ensure implementation of adopted policies and direction.
• Works with the governing body to coordinate the establishment and implementation of strategic and long-range
plans.
• Prepares and submits a proposed budget to the governing body for its approval; administers the budget and provides
financial reports to the governing body.
• Reviews and prepares written reports and recommendations for the governing body and various boards and
commissions.
• Meets with various citizen groups or individual citizens; responds to requests for information;handles complaints.
• Provides recommendations to the governing body on the employment,discipline and removal of all employees.
• Supervises employees; establishes and communicates performance expectations; coaches and develops staff; and
regularly evaluates staffperformance to ensure accountability.
• Develops and administers human resource policies; a compensation plan; and employee benefits.
• Develops and implements administrative rules,policies and procedures.
• Coordinates and manages consultant service agreements for contracted functions and special projects.
• Responds to questions from residents and developers regarding zoning and land use regulations.
• � Performs related tasks as required.
Clerk Duties
• Provides for recording and filing all official proceedings and noticing regular and special meetings and public
hearings.
• Coordinates and supervises bi-annual and special elections, including training of election judges.
• Oversees the maintenance of financial books and recording of funds;receipting of payments;preparation of vendor
claims; and the selection of official depositories.
• Performs related tasks as required.
Knowledge,Skills and Abilities
Comprehensive knowledge of the principles and practices of public administration;thorough knowledge of municipal
finance practices; thorough knowledge of the laws, ordinances and regulations applicable to local government; ability to
express thoughts effectively orally and in clear and concise reports,memoranda,directives and letters;ability to analyze
complex problems and develop comprehensive plans from general instructions;ability to meet the public and to discuss
problems and complaints;ability to establish and maintain effective working relationships with elected officials, staff,
appointed members of boards and commissions,volunteers, and the public;ability to plan and direct the work of operating
departments.
Education and Experience
Graduation from an accredited college or university with major coursework in public administration or related field or
equivalent combination of education and experience,and considerable administrative experience in local government.
Physical Requirements
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally,and a negligible amount of force
frequently or constantly to move objects;work requires fingering, grasping,and repetitive motions;vocal communication is
required for expressing or exchanging ideas by means of the spoken word,and conveying detailed or important instructions
to others accurately,loudly, or quickly;hearing is required to perceive information at normal spoken word levels, and to
receive detailed information through oral communications and/or to make fine distinctions in sound;visual acuity is
required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and
observing general surroundings and activities;the worker is not subject to adverse environmental conditions.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
� Springsted APRIL2006 NEWSCANDIA,MINNESOTA
Special Requirements
Possession of a driver's license valid in the State of Minnesota.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
� Springsted APRIL2006 NEWSCANDIA,MINNESOTA
City of Scandia, Minnesota
City Administrator Executive Search
May 2012
I. Overall City Administrator Qualifications
1. Educational requirements
a. ❑ Bachelor's Degree required
b. ❑ Bachelor's Degree required, Master's Degree preferred
c. ❑ Master's Degree required
d. ❑ Other
2. Previous experience
a. Number of years of relevant experience
b. ❑ Experience as a local government(city/county)Administrator
c. ❑ Experience as a local government(city/county)Assistant Administrator
d. ❑ Experience as a local government(city/county)department director
e. ❑ Other experience
3. What do you consider to be the most important quality for Scandia's next City Administrator?
4. Identify the skills or competencies that will be important for the next City Administrator:
a. ❑ Working with the City Council
b. ❑ Strategic and long-range planning
c, ❑ Finance and budgeting
d. ❑ Personnel and human resources
e. ❑ Operations/service delivery (spec�c areas: )
f. ❑ Working with other local governments and other levels of government
g, ❑ Knowledge of land use and planning
h. ❑ Communications
i. ❑ Engaging the community
j, ❑ Technology
k. ❑ Other ( )
� �` S rin sted
�_.,;° P � City of Scandia,Minnesota. City Administratort Executive Search.
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II issues Facing the City
5. What do you see as the City's current strengths and weaknesses? What do you see as the top internal
organizational issues the new City Administrator should address?
6. Identify the top issues andlor challenges facing the City.
7. If different from above, what do you see as the immediate priorities for the new City Administrator?
8. What specific issues, concerns and/or considerations need to be factored into the hiring process and ultimate hiring
decision as the City transitions to its next City Administrator?
III Leadership and Management Styte
9. Describe the specific leadership and management characteristics you desire in a City Administrator.
10. Describe what you don't want in your next City Administrator.
11. What are your expectations for the City Administrator to be involved in the community?
� S rin sted
�-�' p 9 City of Scandia,Minnesota. City Administrator Executive Search.
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