09.d1 Engineering Updates 4-16-2024
City of Scandia
Engineering Updates 4/16/2024
Engineering italics = old information
• 2024 Street Improvement Project
➢ Resident project notices were sent out on November 2nd and posted to the City website.
➢ Geotechnical report from Braun was received on November 7, 2023. Ground Penetration Radar (GPR) seems to
be a solid alternative to soil borings on our local street improvement projects.
➢ 2nd plan review and meeting held on November 9, 2023 with City Staff and Mike Isensee (CMSCWD)
➢ Anticipated project schedule is as follows:
o December 19, 2023
➢ Approve Plans & specifications/Authorize Ad for Bid
o January 24, 2024
o Bid Opening
o February 20, 2024
➢ Consider Contract Award at City Council Meeting
➢ All permits have been submitted with anticipated approvals throughout December and January.
➢ Bolton & Menk has met with City staff (Kyle and Charlie) to review plans again on November 20th, and
December 7th.
➢ CMSCWD was included on the December 7th plan review meeting and discussion, as well as been in contact for
project updates throughout November and beginning of December.
➢ Request Approval of Plans/Specifications & Authorize Advertisement for Bid will be on the City Council agenda.
➢ Bid Plan and Specifications were posted on December 29th, 2023.
➢ Addendum #1 was posted on January 9th, 2024. This included grading revisions to the temporary basin along
196th Street N being coordinated with CMSCWD.
➢ Next Milestone: Bid Opening on January 24th, 2024, at 9am.
➢ Currently have 7 Prime Bidder plan holders
➢ Change Order No. 1 has been prepared and agreed upon with Asphalt Surface Technologies.
➢ The Preconstruction Meeting has been scheduled for April 3rd, at 10:00am.
➢ Construction notices will be delivered to all residents once a construction schedule has been submitted by the
Contractor.
➢ Astech completed preliminary culvert cleaning on April 5th – 9th.
➢ Astech will complete large tree removal on Saturday April 20th.
o Resident notices were delivered on April 9th to all impacted by these tree
removals.
➢ Pavement reclamation for Phase 1 is scheduled to begin on April 25th.
➢ The first pay application will be submitted at the May City Council Meeting.
• 2024 Crack Fill and Seal Coat Project
➢ Project Limits have been reviewed by City staff.
➢ A separate agenda item is being submitted at the March 19th Council Meeting requesting Approval of Plans and
Specifications and to Authorize Ad for Bid.
➢ Plans and Specs have been posted and the Bid Opening is scheduled for April 24th, 2024, at
10:00am.
• 2024 Tennis Court Re-surfacing Project
➢ Geotechnical research has been completed on Community Center and Barton Johnson Memorial sites. The report
is anticipated to be received in early April.
➢ Wetland delineations will be completed in mid/late April. Delineations will require review and approval prior to
beginning construction. This will push the project bidding schedule back but will not impact the construction
schedule.
➢ Plan layouts are being discussed with City staff and cost estimations will be submitted to the City in April.
➢ Updated Project Schedule is as follows:
o Approve Plans & Specifications/Authorize ad for Bid – June 18, 2024.
o Bid Opening – July 10, 2024.
o Consider Contract Award at City Council Meeting – July 16, 2024.
➢ Geotechnical report was received on March 26th, 2024.
o The report soil borings determined that Barton Johson and Community Center
Tennis Courts should both be reconstructed with new bases and pavement.
Proposed sections have been discussed with City Staff.
➢ Wetland Delineations were collected on Thursday April 11th.
o Plan and permitting updates will be completed once delineations have been
reviewed and discussed with City Staff.
• Tii Gavo Development Phase II
➢ Watershed permit has been obtained and grading work began on Tuesday July 11th. BMI will have staff on site
for public infrastructure inspections.
➢ Storm Sewer Improvement have been completed.
➢ Sanitary Force main spot work has been completed.
➢ Sand and Gravel has been placed and compacted but still will need tolerance work completed.
➢ Bituminous base layer was paved on 8/17/2023.
➢ Aggregate shouldering was completed on 8/30/2023.
➢ Restoration punchlist will be created in spring 2024.
➢ Restoration Punchlist will be created in early April 2024.
➢ Restoration punchlist is being created the week of April 15th – 19th.
• Floodplain Risk Assessment
➢ Watershed District has received notification from the MPCA they did not receive the grant that was applied for.
➢ CMSCWD Board is considering allocating funding for the Risk Assessment in 2024 at their 2024 CMSCWD Budget
Workshop.
➢ The draft 2024 CMSCWD budget currently includes funding to address model data gaps for the Big Marine Lake
outlet, Carnelian Channel, and Carnelian Creek flowages. This is the first step in a multi-year process to
complete the Floodplain Risk Assessment.
➢ Application #3 was not awarded.
➢ Application #4 is due on December 14th, 2023.
➢ The 2024 CMSCWD budget includes funding to address model data gaps for the Big Marine Lake outlet,
Carnelian Channel, and Carnelian Creek flowages. This is the first step in a multi-year process to complete the
Floodplain Risk Assessment.
➢ Application #4 was not funded.
➢ Application #5 is being prepared for submittal on April 30th, 2024.
• Bliss Addition Stormwater Planning
➢ Watershed still working toward 90% plans based on City Staff input received in November 2022.
➢ City and Watershed have completed the MOU.
➢ Watershed/Consultants redesigning project practices after a final utility meet locate identified previously un -
marked conflicts.
➢ Due to delays caused by utilities not marked on the initial locate, the CMSCWD will delay construction to
2024. Upon completion of the final plans, submittals will be prepared to the City for their review. CMSCWD
anticipates soliciting bids in October 2023.
➢ Revised plans were submitted to the City and review comments were sent back to the Watershed District on
January 5, 2024.
➢ Bid Opening was held on April 2nd, 2024 (Abstract of Bid Results at the end of this update).
• Bliss Drainfield System
➢ The final permit has been issued. The assumption is that we’ll end up on Track 2, with required system
improvements due to the nitrate issue. Only thing that needs to take place in the next 6 months (February 28,
2022) is for new flow meters to be installed at the system, something we’ll begin working on. At the one year
mark (September 1, 2022), we’ll need to have a Facility Evaluation Report drafted to summarize the system’s
ability or inability to meet the nitrate limit.
➢ New flow meters were installed by Public Works at the beginning of 2022 and specific flows to the three
drainfield cells is now being monitored. Some additional nitrate testing was also performed in August 2022 to
provide additional data points and to get an idea of how much nutrient removal is currently taking place
through the sand filters.
➢ As of September 1, 2022, the Facility Evaluation Report has been sent to the MPCA. We await their review, but
based on the monitoring well samples taken throughout the last year it appears we’ll be on Track 2, with
improvements to the system needed to deal with the nitrate issue. Assuming this is the case, the next step will
be to complete a full Facility Plan by August of 2023 which evaluates the facility and its performance as a whole
and provides options/recommendations for improvements to be made. This is required by Track 2 but is also the
next step in obtaining PFA funding for the project.
➢ We met with MPCA on December 16, 2022 to discuss funding options and laid out a schedule to complete a
facility plan and apply for Point Source Implementation Grant (PSIG) funding.
➢ City Council authorized work to complete the facility plan on January 4, 2023. Facility plan to be submitted by
March 3, 2023. Also, Council authorized BMI to complete permit documents for permit modification due to
added treatment for nitrate removal.
➢ Testified at the Capitol on Wednesday, March 1, 2023 requesting funding for the Bliss Wastewater Treatment
Facility.
➢ Facility plan has been submitted for the City of Scandia’s Bliss Wastewater Treatment Facility along with and IUP
request and PPL application to the Minnesota Public Facilities Authority on Friday, March 3, 2023. As of June 22,
the MPCA has issued preliminary approval of this facility plan.
➢ Authorization to prepare plans & specifications for the Bliss Wastewater Treatment Facility Nitrogen Removal
improvements was requested and approved at the May 16 City Council meeting.
➢ Project plans and specifications are currently being prepared.
➢ 2024 Capital Bonding Request application has been prepared.
➢ PSIG Funding application was submitted at the end of July (2023). Received follow-up questions from the MPCA
and responses were sent at the end of August (2023).
➢ City should have gone before the MN House Capital Improvement Committee on 11/14 to present this project
with the goal of obtaining direct bonding money (another source of funding being pursued).
➢ City review period for draft MPCA SDS permit ended on 4/5 and public comment period has begun.
➢ Project will be certified likely sometime in June (needs to be before end of June).
➢ Depending on multiple other factors, we’ll likely be re-applying for PSIG (Point Source Implementation Grant) by
the end of July (deadline), as if obtained this could fund up to 80% of project.
➢ Plans and specifications were submitted for MPCA review at the end of March. Their
comments are being awaited.
➢ The application for PFA funding is currently being finalized. This is something that the city is
the official applicant for, and the application will be sent to the city in the immediate future
for their final review. Once they are in full agreement Bolton & Menk can submit this on
their behalf.
➢ City review period for draft of the new MPCA SDS permit for the system ended on 4/5 and
the public comment period has begun.
• Highway 243 Osceola Bridge
➢ Project website: http://www.dot.state.mn.us/metro/projects/hwy243osceola/index.html
➢ Public Meeting scheduled for May 10, 2023, 5:00pm-7:00pm at the Osceola Village Board Room
➢ Schedule:
o Environmental documentation and preliminary design: 2021 through 2023
o Final design: 2023 through 2025
o Anticipated construction: 2026 through 2027
➢ Project website has been updated with a location plan showing the extents of the work. The project will span
the distance between TH 95 and TH 35.
➢ Traffic Impacts are currently under review, and potential detour plans are being developed.
o See the project website for up-to-date figures.
Denise Workcuff Dmitry Tomasevich
Communications and Engagement Project manager
denise.workcuff@state.mn.us dmitry.tomasevich@state.mn.us
651-775-0025 651-245-4406
• Gateway Trail / County Road 52
➢ Survey update
o Topo survey was completed on November 7th, 2023.
➢ Soil Boring update
o AET submitted the lowest bid at $21,382.00 to perform this work and had the soonest drill rig
availability.
o AET has been authorized to complete soil boring and hand auger boring work on 11/10/2023.
o Soil Borings are scheduled to be completed within 8-10 weeks, with a report coming a few weeks
after completion of field work (Braun was at least a month behind this schedule and came in at
$24,735.00). Hand Auger Borings in off street locations will be completed earlier prior to snowfall.
o AET has been instructed to not begin any work on site until after December 19th. Once approval
has been received, AET will begin hand auger borings (HABs) and then drill rig soil borings (SBs) a
few weeks after.
➢ AET began collecting hand auger borings (HABs) from December 22nd - 26th, and soil borings on December 26th -
29th.
➢ Soil samples are currently being analyzed and logged.
➢ A Geotechnical report is anticipated to be received the week of 3/18 - 3/22.
➢ Figures/layouts are being created to discuss with City staff on 3/19.
➢ DNR comments have been received and are being implemented into the figures/layouts.
Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
memo
Project Name | Bliss Addition Stormwater Management Retrofit Project Date | April 5, 2024
To / Contact info | Mikael Isensee, Administrator / mike.isensee@cmscwd.org
Cc / Contact info | Carl Almer, District Engineer / calmer@eorinc.com
From / Contact info | Derek R. Lash, PE, CPESC, Project Engineer / dlash@eorinc.com
Regarding | Summary of Bid Review
The purpose of this memorandum is to provide a summary of the Bid Review performed by
Emmons & Olivier Resources (EOR) for selecting a contractor to construct the Bliss Addition
Stormwater Management Retrofit project.
Bid Summary
The Request for Bids was posted on QuestCDN VirtuBidTM virtual bidding platform on March 11,
2024. Bids were due on April 2, 2024 at 1:00 PM CST with the bids publicly open and read using
Zoom video conferencing.
A total of seven bids were received and the low bidder is Dresel Contracting, Inc., with a Base Bid
of $401,841.71 and a Total Bid w/Add Alternate 1 of 509,412.75.
Table 1. Summary of Bids
CONTRACTOR BASE BID
TOTAL BID
W/ADD
ALTERNATE
RANK
Engineer’s Estimate $447,570.00 $550,125.00 N/A
Dresel Contracting, Inc. $401,841.71 $509,412.75 1
Diversified Drainage $421,939.84 $517,874.22 2
Shoreline Landscaping & Contracting $493,092.89 $612,423.69 3
Miller Excavating, Inc. $513,573.10 $617,421.18 4
U.S. SiteWork, Inc. $577,475.50 $675,196.60 5
Urban Companies $666,371.00 $833,508.00 6
Peterson Companies $849,726.83 $1,000,681.48 7
EOR has reviewed Dresel Contracting, Inc.’s submitted bid and found that it complies in all
respects with the submittal requirements. The engineer finds that Dresel Contracting, Inc.’s is the
apparent low bidder.
Recommendation
Following EOR’s review, it is deemed Dresel Contracting, Inc.’s is the apparent low bidder and at
the discretion of the Watershed District they shall consider awarding the contract to Dresel
Contracting, Inc.’s.