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8.g)2) Job Description for Part-Time Temporary Seasonal Maintenance Worker and Authorize Staff to Advertise, Interview and Fill the Position , Meeting Date: 4/17/2012 Agenda Item: �� City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve a job description for Part-Time Temporary Seasonal Maintenance Worker(Public Works/Summer) and authorize staff to advertise, interview, and fill the position. Deadline/Timeline: Post/ advertise on web site: April 18 Advertise in local papers: Apri125/26 Applications close: Friday, May 11 (4:00 p.m.) Interviews: Week of May 14 Start date: May 29 (approximate) Council confirmation: June 12 or 19 Background: • The 2012 budget includes a new part-time, temporary seasonal position within the Public Works Deparhnent. A job description has been prepared for Council approval. • The 2012 pay rate for the position was set at $10.00 to $12.25 per hour. The budget is sufficient to cover about 14 work weeks at an average of 3 days per week. The work schedule would vary based upon the jobs to be performed, and somewhat upon the weather. • During almost half the summer season, one of the full-time workers is mowing roadsides, while the other is working on shoulders,road signs, patching and other tasks. Many tasks can be performed more efficiently with another set of hands available. Even when both staff inembers are working together, a third person would make certain tasks more safe and efficient. For example, road patching goes much faster if two people are patching and a third is driving the truck. Last year, the Maintenance Supervisor helped with some tasks,but this was not cost effective. • This year, we are planning for the full-time staff to take on some additional work preparing roads for patching, to stretch the available contractual road maintenance dollars (made possible by purchase of the skid-steer.) It is difficult for staff to safely work alone within road rights-of-way. Some additional manual labor and help with traffic control will help them accomplish more, with increased safety. • Staff will soon also be taking on a new daily task (reading meters) and other work related to the sewer systems (such as replacement of a number of tank covers foe the Uptown system.) Another worker will help accomplish some of the simpler tasks and help us avoid taking effort away from the "prime-time" road maintenance work. There are many Page 1 of 2 04/09/12 other tasks that this position could help with to free up our skilled workers (such as cleaning jobs or running for parts.) • Because of the schedule for upcoming Council meetings, it will be difficult to fill this position in a timely manner if we must wait for Council approval. The timeline above assumes that the Council would allow staff to fill the position and ratify the hire after the fact. Recommendation: I recommend that the Council: 1) approve the job description for the position of Part-Time Temporary Maintenance Worker(Public Works/Summer) and 2) authorize staff to advertise, interview, and fill the position, subject to later ratification by the City Council. Attachments/ • Draft Position Description, Maintenance Worker, Part-Time Temporary Materials provided: . Draft Advertisement Contact(s): Prepared by: Anne Hurlburt, Administrator (seasonal public works maint) Page 2 of 2 04/09/12 Draft for Council Review City of Scandia, Minnesota POSITION DESCRIPTION TITLE: MAINTENANCE WORKER, PART-TIME TEMPORARY (PUBLIC WORKS/ SUMMER) STATUS: Temporary seasonal (average 24 hours/week, approximately 14 weeks) position Normal working hours, per personnel policy FLSA Non-Exempt REPORTS TO: Maintenance Supervisor City Administrator City Council PRIMARY OBJECTIVE: Assist with a wide variety of tasks involved in the maintenance and operation of city facilities and infrastructure. ESSENTIAL FUNCTIONS: 1. Assist with road maintenance including pavement patching, traffic control and other tasks not requiring operation of heavy equipment or commercial vehicles. Assist with mowing, road sign replacement, trash and dead animal removal, inspection and removal of road hazards such as fallen trees, limbs or brush. 2. Assist with grounds and building maintenance of city facilities including Community Center, Public Works/Fire Hall, Annex, parks, ball fields and boat landings. Duties include cutting, trimming, weeding, brush and trash removal, sweeping and similar tasks. Set up and take down furnishings and equipment for events and meetings. 3. Assist with janitorial work at city buildings, including cleaning of office, shop restroom and kitchen areas, floor cleaning, dusting, trash and recycling removal, window cleaning, monitoring and maintaining supplies of consumable products and supplies. 4. Assist with reading of utility meters. 5. PerForm preventative maintenance and safety checks on all equipment used. 6. Attend safety meetings and other training as required. 7. Performs other duties as assigned. Page 1 of 2 Printed 4/9/2012 KNOWLEDGE, SKILLS AND ABILITIES: 1. Knowledge of operation of lawn care equipment such as mowers and trimmers. 2. Ability to make minor repairs and adjustments to equipment. 3. Some mechanical aptitude. 4. Ability to do some lifting, bending, climbing, reaching, overhead pushing and pulling. EXAMPLES OF PERFORMANCE CRITERIA: 1. Maintenance workers perForm as a team to accomplish objectives. 2. Facilities and equipment are maintained in a neat, clean and orderly manner at all times. 3. Equipment is utilized appropriately, effectively and safely. 4. Communicates with elected officials, staff and citizens in a polite and courteous manner. 5. Keeps supervisor informed of all significant matters he/she must know to perform his/her responsibilities effectively. MINIMUM QUALIFICATIONS: 1. Must be 18 years of age or older. 2. Valid class "D" driver's license and good driving record. 3. Must be able to physically perform functions of the position including lifting or moving up to 50 pounds occasionally. 4. Previous experience with municipal and/or grounds maintenance is desirable. SUPERVISION OF OTHERS: None � Page 2 of 2 Printed 4/9/2012 �� "�' '"�'`,�� ` �,s .�'�.,i ._J'ti e.� SC�1��►ND�CA ..5°.:�:Rti,4. PART-TIME TEMPORARY MAINTENAN O�KER �,;��:�<;: The City of Scandia is accepting applications for a part-tirri�a� tempo�.Maintenance Worker in its Public Works Department. Position vv�prc�ride genera��r assistance {�� , with road, grounds and building maintenance fur��ons. Minimum quali ;ons include: 18 years of age or older, valid class"D"driver��se with�ood driving re�and physical ability to perform functions including liftit��r m��_,up to 50 po�ds occasionally. Previous experience with municipal andl�grounds maintenance work is desirable. Pay range is $10.00 to $12�� per hour, depenc�,upon qualifications. Duration of position is approximately I�"`��s, average 24��rs/vKeek. City application required. For a copy of the application m�.ter��;�ntact the city`�651 433-2274, or visit the city web site at www.ci.scandia.mn.us� Subrr� eted�pplication packet to: City of Scandia, 14727 209�' St.,N�, Scandia NI1��,5�'3 b�� ;�i.m., Friday, May 11, 2012. � �QUA�,`OPPORTLJ��EMPLOYER .. x�-� � � �,� For pub�fion iri��' � �� '��untry Messef�� st Lake Time��: � Mi��'� ota League��Cities Publications �,:;� '�f'F � ��fs, �p'.'r.� ai.v ;i� r' 1=1727 209`�, St. N. Scandia. Minnesota ��t173 F't�one (651) 433-227=1 PaK (65l) 433-5112 http://rv�i-�i.ci.scandia.mn.us