8.g)3) Set Meeting Dates for Work Sessions on the 2013 Budget and CIP Meeting Date: 4/17/2012
Agenda Item: � � z.�
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City Council Agenda Report
City of Scandia
14727 209�' St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Set meeting dates for work sessions on the 2013 budget and CIP, and
consider other changes to the 2012 meeting calendar.
Deadline/Timeline: Preliminary 2013 tax levy must be certified by September 15, 2012.
Background: • The Council typically holds several work sessions to discuss the
draft budget and Capital Improvement Program (CIP)before
setting the preliminary maximum property tax levy for the coming
year. This year, without a Capital Improvement Committee,the
Council will probably need an additional work session or two
early in the process. Budget sessions may also be needed after the
levy is certified, but before the budget is finalized.
• Staff has identified possible meeting dates, shown on the draft
2013 budget schedule, attached. (The dates in November and
December should be considered preliminary until more guidance
from the county and state is available.)
• We have also found a conflict in the Council's adopted meeting
schedule, with the August Work Session meeting set for the same
date as the Primary Election (August 14.) That date will need to
be changed.
• The Council may also wish to consider whether or not to cancel
the June 12 Work Session meeting. The Administrator will be on
vacation during that week.
Recommendation: I recommend that the Council set dates for budget and CIP work
sessions. You may wish to designate one of the CIP work sessions for
a meeting with the residents of Melanie Trail to discuss options for
their street. I also recommend you select an alternate date for the
August 14 Work Session meeting(either Monday or Tuesday of that
week) and determine whether or not to cancel the June 12 Work
Session meeting.
AttaChments/ • Draft 2013 Budget/Capital Improvement Plan Calendar
Materials provided:
Contact(s):
Prepared by: Anne Hurlburt, Administrator
(budget and CIP calendar)
Page 1 of 1
04/12/12
City of Scandia
2013 Budget/Capital Improvement Plan Calendar
April,2012
Dates Action
Tuesday, May 22 Council work session(s)on Capital Improvement Program(CIP)
Tuesday, May 29 or Wednesday, (up to 3 dates?)
May 30
Tuesday, June 26
June/July Staff prepares draft budget ���
Tuesday,July 31 First budget workshop ��.
,�.,,. .� -.„,
Monday, August 13 or City Council budget worksho�;�regular��session meeting,to be
Wednesday,August 15 rescheduled due to Prima.ty�le�on on A��14)
Tuesday,August 28 City Council budget�vorkshop(special meet�ng} " <"
Approx. September 1 Notification of levy li���t receive���
Wednesday, September 5 City Counci] budget worksh��special meeting, optional)
Tuesday, September 1 l Regular�v���ion date; specia���auncal meeting to adopt proposed
budget by�eso���ad certify pro�d levy to county auditor; set
date for pub�iic meef�i����;��and budget
, , _.
Thursday, September 15 Last date to ce�y proposed�iaximum)tax levy to county auditor
October 1 (approxima�)> �dude informatic�on,proposed budget in City newsletter
Tuesday, October 9 ��y��cil budg�workshop(regular work session)
Tuesday, ��er 2� ��,� �..� � G'�3y Council budget workshop(special meeting)
Wed ' ",,November 7 Plat�,ztg Commission hearing on Capital Improvement Program(CIP)
,�:
November " Washington County mails property ta�c statements
%,�
Tuesday,Novemb����.or Public meeting on budget and tax levy (could combine with December
Tuesday,December 1� <.; 13 work session or set a special meeting between dates TBD)
Tuesday, December 18 4'' Budget hearing/adopt final property t�levy and budget
(last regular Council meeting of 2012)
Friday,December 28 Last date to certify final tax levy to county auditor
January, 2013 Publish summary budget in legal newspaper