11-17-09 Council
November 17, 2009
A regular meeting of the Scandia City Council was held on the above date. Mayor Seefeldt
called the meeting to order at 7:00 p.m. The following council members were present: Council
members Connie Amos, John Lindell, Dolores Peterson and Mayor Dennis Seefeldt. Absent:
Council member Pete Crum. Staff present: Administrator Anne Hurlburt, City Attorney Dave
Hebert, Building/Code Enforcement Official Steve Thorp, Treasurer Colleen Firkus, Deputy
Clerk Brenda Eklund, Fire Chief Jim Finnegan and Police Deputy Chris Majeski.
PUBLIC FORUM
There were no public comments.
APPROVAL OF AGENDA
Peterson, seconded by Amos, moved to approve the agenda as presented. The motion
passed unanimously.
APPROVAL OF CONSENT AGENDA
The following consent agenda was presented:
a) Minutes
1) October 20, 2009 Regular Meeting
3) November 3, 2009 Meeting with Planning Commission
b) Treasurer’s Report
Beginning Balance10/01/09 $1,490,610.54
Receipts + 52,248.52
Expenditures $447,273.88
Payroll 22,948.81 - 470,222.69
Ending Balance 10/31/09 $1,072,636.37
c) Payment of Vouchers
d) 2010 Tobacco License Renewals
1) Scandia Store & Deli
2) AJL Enterprises dba Scandia Olde Towne Liquor
3) Big Marine Lake Liquor Store
4) Big Marine Lake Store
e) 2010 Liquor License Renewals
1) AJL Enterprises, Inc. dba Scandia Olde Towne Liquor (Off-Sale)
2) Big Marine Lake Liquor (Off-Sale)
3) The Scandia Creamery (On-Sale and On-Sale Sunday)
f) Ice Rink Warming House Attendants for 2009-2010
g) Amendment to 2009 Budget
Council member Lindell asked for a clarification of the November 3, 2009 minutes. Peterson,
seconded by Amos, approved the Consent Agenda as presented. The motion passed
unanimously.
November 17, 2009
Scandia City Council
Page 2 of 2
POLICE DEPARTMENT
Deputy Chris Majeski reported on three thefts within the city that are being investigated. A
vandalism incident occurred on Paris Avenue.
FIRE DEPARTMENT
Fire Chief Jim Finnegan presented the fire department’s monthly activity report. The Safe
Halloween event had a very good turnout. The new rescue truck chassis was delivered in October
and the build-out will be publicly bid in early 2010.
CITY ENGINEER
2009 Crack Sealing Project Phase 2: Pay Request #1 and Final, Asphalt Associates, Inc.
Asphalt Associates has completed phase 2 of the crack sealing project which was awarded to the
contractor in September 2009. The final cost exceeded the contract amount by $1,668.52 because
more material was needed for Mayberry Avenue than the original estimate. The unit-based
contract provided for this condition. City Engineer Paul Hornby has recommended approval of
st
the 1 and final payment. Peterson, seconded by Seefeldt, moved to approve Pay Request #1
and Final to Asphalt Associates, Inc. in the amount of $20,696.40. The motion passed
unanimously.
BUILDING/CODE ENFORCEMENT OFFICIAL
Building Official Steve Thorp reported on building and code enforcement activity. A
maintenance program for the uptown well and septic system is being formulated.
2010 INSURANCE COVERAGE RENEWAL
Administrator Hurlburt presented information on the city’s annual renewal of insurance coverage
provided through the League of Minnesota Cities Insurance Trust. Staff recommended that the
city not increase the deductibles or make other coverage changes at this time. The Council did
have the option of deciding whether or not to waive the statutory monetary limit on tort liability.
Most communities do not waive the limit and Scandia decided not to do so in 2009. The City
saves $1,200 to $1,300 per year on liability insurance by not waiving the limit. Lindell,
seconded by Peterson, moved to not waive liability limits for 2010. The motion passed
unanimously.
COMMITTEE/COMMISSION APPOINTMENTS FOR 2010
A number of terms on various committees will be expiring on February 1, 2010. Council directed
staff to advertise the committee vacancies through the city’s website and by a press release.
Committee members whose terms are expiring will also be contacted concerning their interest in
being reappointed. Interviews will be held prior to the January 19, 2010 meeting for appointment
at that evening’s council meeting.
Peterson, seconded by Amos, moved to adjourn. The motion passed unanimously.
The meeting adjourned at 7:20 p.m.
Respectfully submitted,
Brenda Eklund, Deputy Clerk