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5.a 1 Gacek interim use permit for special event facility
I C" 0 1;1'10 1 A The right time. The right people. The right company MEMORANDUM 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 (651)292-4400 (651) 292-0083 Fax www.tkda.com To: Scandia Planning Commission Reference: Gacek lUP and AOP—Additional Information and Revised Site Plan Neil Soltis, Administrator Copies To: Brenda Eklund, Clerk Jeff and Julie Gacek, Applicants From: Sherri Buss, RLA AICP, Planner Proj. No.: 16022.015 Date: October 3, 2016 Routing: SUBJECT: Gacek Interim Use Permit (IUP) and Annual Operating Permit (AOP) for a Rural Event Facility MEETING DATE: October 4, 2016 LOCATION: 12680 Scandia Trail North Scandia, Minnesota APPLICANTS: Jeff and Julie Gacek ZONING: Agriculture Core (AG C) District 120 -DAY PERIOD: November 3, 2016 ITEMS REVIEWED: Application and materials received July 6, 2016; supplemental information received on September 16, 2016 THIS MEMO HAS BEEN UPDATED TO INCLUDE THE NEW INFORMATION THAT THE APPLICANT SUBMITTED TO RESPOND TO ISSUES IDENTIFIED AT THE PUBLIC HEARING IN AUGUST, AND STAFF COMMENTS ON THE NEW INFORMATION AND REVISED SITE PLAN. THE PLANNER'S CHANGES TO THE MEMO TEXT AND PROPOSED CONDITIONS ARE IDENTIFED IN BOLD TEXT. SEPTEMBER 26 COMMENTS FROM THE CITY'S ENGINEER AND RECOMMENDED CHANGES TO THE CONDITIONS ARE IN RED TEXT. BRIEF DESCRIPTION OF THE REQUEST: The applicants are requesting an Interim Use Permit (IUP) and an Annual Operating Permit (AOP) for a Rural Event Facility to be located at 12680 Scandia Trail North. The subject property is located in the Agriculture Core (AG C) Zoning District, and includes 19.98 acres. An Employee Owned Company Promoting Affirmative Action and Equal Opportunity Gacek IUP and AOP for Rural Event Facility Page 2 October 4, 2016 Scandia Planning Commission BACKGROUND: The applicants are seeking an IUP and AOP to use a portion of their farm for worship, weddings, and retreat events. The applicants estimate a total number of 35-75 events per year. The proposed events include: o Worship services in the barn once per week for churches and faith -based organizations. ■ The services may include barbeques and hay rides between April and October ■ The applicants estimate that up to 150 attendees and 10 on-site volunteers may participate in these events o Marriage retreats on an occasional basis between April and October ■ The applicants estimate up to 40 attendees and 2 on-site volunteers for these events o Wedding ceremonies on Friday or Saturday night between April and October ■ The applicants estimate up to 150 attendees for these events and some on-site staff to manage parking, catering and other aspects of the events. The proposed hours of operation include: o Event set-up times between 9 a.m. and 5 p.m. o Event times between 5 p.m. and 10 p.m. o All activities end by 10:30 p.m. The proposed facilities (see "Building Layout" sketch) will include: o Use of the existing Grainery, Machine Shed, and Barn/Bunkhouse for events. o Proposed Outdoor Amplifed area and Indoor Amplified Area. o Parking area for up to 100 cars. The applicants estimate that up to 100 cars may enter and leave the site for the events via the driveway from Meadowbrook Avenue. No parking will be permitted on City streets. o A new septic area and location for portable toilet facilities o Exterior lighting for events o Exterior sound amplification of ceremonies only o Occasional use of temporary tent structures o Sign for the event facility on Meadowbrook Avenue at the parking area o Addition of 32 trees for screening along Scandia Trail North and additional landscaping on the site o Solid waste management services by contract o Emergency access from Scandia Trail and Meadowbrook Avenue The revised site plan (Landscape Plan by Abrahamson Nursery dated September 14) includes the following changes from the original plan: 0 99 total parking spaces. All parking to be located on two grassed areas. o All access, including emergency access, from Meadowbrook Avenue. o All amplified events to be held indoors, in the eastern barn. o Use of the Machine Shed and two Barns for events o Proposed septic system holding tank o Revised landscape/screening plan Gacek IUP and AOP for Rural Event Facility Page 3 October 4, 2016 Scandia Planning Commission DEVELOPMENT CODE DEFINITION AND CRITERIA FOR A RURAL EVENT FACILITY Scandia's Development Code defines a Rural Event Facility as: A facility that operates on a for profit basis to host outdoor or indoor gatherings that do not exceed twelve (12) hours in duration. The gatherings may include, but are not limited to, events such as weddings or other ceremonies, dances, festivals, picnics or any other gathering of a similar nature that the City determines to be consistent with and supportive of the rural and historic character of the community. Gatherings may not include activities that include the discharge of firearms, competitions among motorized vehicles, or other events that the City determines to be incompatible with the community's character or intent of this chapter. " The Development Code has several performance standards for Rural Event Facilities: A) The minimum lot area required for Rural Event Facilities is 20 acres. The use is permitted in the Agriculture Core (AG C) and General Rural (GR) Districts B) Events shall be limited to a maximum of 300 persons. C -N) Additional criteria related to facilities and operation of the Rural Event Facility, detailed in the analysis below. Rural Event Facilities must also meet the requirements for all IVP's included in the Development Code. Rural Event Facilities must also obtain an Annual Operating Permit (AOP). GENERAL CRITERIA FOR GRANTING AN IUP and AOP The City's Development Code identifies the general criteria that should be considered for evaluating an IUP request and granting this permit. The Code indicates that the criteria that the Planning Commision shall consider include the following to approve the IUP: The proposed use shall meet the applicable standards for a conditional use permit included in the Development Code, which include: o Consistency with the Comprehensive Plan, public facilities, and capital improvements plan o Impact of the proposed use on the health, safety and general welfare of the occupants of surrounding lands o Existing and anticipated traffic conditions, including parking facilities, and impacts o Effect of the proposed use on utility and school capacities o Effect of the proposed use on property values and scenic views o Relationship to the Comprehensive Plan o Ability of the proposed use to meet the standards of the Development Code o Effect of the proposed use on groundwater, surface waters and air quality • The use is allowed as an interim use in the respective zoning district • The date or event that will terminate the use can be identified with certainty • The use will not impose additional unreasonable costs on the public • The user agrees to any conditions that the City Council deems appropriate for permission of the use Gacek IUP and AOP for Rural Event Facility Page 4 October 4, 2016 Scandia Planning Commission The code includes the following required submittals for an AOP: • Annual report summarizing operations during the past year. • Proposed operations for the coming year and expected changes from previous operation • City inspection, if completed. DETAILED EVALUATION OF THE IUP REQUEST: L RURAL EVENT FACILITYPERFORMANCE STANDARDS A) Lot Size The minimum lot size required for a Rural Event Facility is 20 acres. The applicants' parcel is 19.98 acres in size, based on the Washington County parcel data. Because the property size is slightly less than the minimum allowed in the Code, the owners requested an Administrative Exception to the zoning standard. The Administrative Exception Section of the Code allows the Zoning Administrator to grant the Exception for a single family lot that deviates from a minimum lot requirement by 5% or less, so that the lot may be considered to be in compliance for the purposed of the lot size criteria identified for the Use Standards included in the Code. The Code includes the criteria for granting the Administrative Exception. Scandia (and many other cities) have a provision for Administrative Exceptions in the code to address situations where there may have been a surveyor error, a portion of the lot has been acquired for right-of-way, or other issues beyond the control of the landowner that have slightly reduced the lot size. The applicants applied to the City for an Administrative Exception to the required lot size for a Rural Event Facility. The existing parcel is approximately 99% of the size of a 20 -acre parcel. The City Administrator granted the exception. Based on that approval, the parcel meets the minimum lot size required for a Rural Event Facility. B) Maximum Event Size The ordinance standards limit the size of events to a maximum of 300 persons. The applicants estimated that the maximum size of events will be 150 persons, and this is the maximum event size evaluated in the Transportation Study. The proposed maximum event sizes meet the ordinance requirement. The Planner included a proposed condition that events may not exceed 150 attendees, based on the proposed number of parking spaces and the maximum number of attendees analyzed in the Transportation Study. C) Utilities, including Wastewater Treatment and Septic System The ordinance requires that adequate utilities must be available on-site. The ordinance permits the use of portable toilet facilities. The revised site plan includes a Holding Tank near the barn. The Planner included a condition that the applicants provide adequate on-site septic facilities for events. Any new or upgraded subsurface septic system facilities shall obtain a Washington County permit. Gacek IUP and AOP for Rural Event Facility Page 5 October 4, 2016 Scandia Planning Commission D) Access from a Public Roadway The ordinance requires that Rural Event Facilities have direct access from a public roadway. Direct access to the Gacek facility is proposed from Meadowbrook Avenue to the parking area. The City Engineer provided the following comments related to access to the site: 1. When final driveway location is determined, it should be reviewed whether or not a driveway culvert is necessary to maintain drainage. Grades and slopes cannot be determined based on the information provided. 2. The parking lot entrance shall be wide enough (32 feet maximum) to accommodate 2 -way traffic and the driving lanes within the parking area shall be a minimum of 24 feet in width. The revised plan includes an entrance approximately 32 feet in width. 3. Right-of-way shall be secured and recorded along the entire southern boundary of the property consistent with the parcel to the south of Highway 97, and reviewed and approved by MnDOT. 4. Right-of-way shall be secured and recorded along the entire western boundary of the property 33' east of the section line along Meadowbrook Avenue North. The City requested that MnDOT review the proposed rural event facility and access. MnDOT reviewed the initial plan, and provided the following comments: • All access to the event center including parking will need to come from Meadowbrook. (Follow up discussion with MnDOT determined that this includes emergency access.) The applicants revised the site plan to show all access from Meadowbrook. The Planner sent the revised plans to the City Engineer for review. The Engineer reviewed the revised plans and recommended the following: • The final site plan shall address the Engineer's comments included in his memo dated July 13, 2016. (Those comments are 1-4 above and 5 and 6, below.) • The proposed/revised emergency vehicle access from Meadowbrook Avenue should be constructed to support emergency medical vehicles and include a turnaround at the east end of the access route. The Fire Chief should review and approve the proposed emergency vehicle access. The emergency vehicle access shall be shown on the final site plans and shall be improved to meet City requirements (not a grassed roadway.) • The applicants shall install a stop sign at the emergency vehicle access. • Meadowbrook can accommodate the proposed traffic volumes, and no improvements are needed to Meadowbrook to accommodate the proposed use. The Engineer's comments noted that MnDOT's Roadway Design Manual may require that the applicant add a left turn lane on TH 97 at Meadowbrook since Meadowbrook is a public road. City staff provided the applicants' Traffic Study to MnDOT and requested the agency's comments regarding the turn lane requirement. MnDOT's comments will be provided to the Planning Commission if available prior to the October 4 meeting. The Engineer noted that his Traffic engineer does not have a major issue if the turn land is not added, but that MnDOT is the road authority for TH 97, and they need to make a recommendation on this issue. Gacek IUP and AOP for Rural Event Facility Page 6 October 4, 2016 Scandia Planning Commission E) Parking The ordinance requires that the facility provide on-site parking, sufficient to handle guest, staff, vendor, and owner vehicles. No parking shall be permitted on public streets. The applicant's Transportation Study assumed a maximum attendance at events of 150 persons, and 2 persons per vehicle. Based on the applicants' estimate that a maximum of 150 people plus 10 staff will attend events at the facility, the proposed parking area meets the size requirement for parking. The Planner has included a condition that no parking for the event facility shall occur on public streets. The revised plan shows 99 parking spaces on grass surface. The proposed parking area meets the setback requirement (100 feet) from the western boundary. The application proposes a grass and gravel parking surface. The Engineer included the following comments regarding the parking area: 5. Because of the flat topography, the Engineer anticipates that the site currently has poor drainage and the applicant should review the subsoils prior to placing aggregate materials for the parking surface. Small rain events will certainly make the flat surface spongy and will become more difficult for vehicles to maneuver. 6. The City Engineer could not review the drainage plan with the information provided on the revised site plan because no elevations or contours were provided. The owner shall carefully review soil conditions if planning on moving forward with grass parking areas. If the owners decide to add a gravel or paved surface to the parking lot in the future, they shall obtain the required City and Watershed District permits for the proposed improvements. 7. With the amount of potential traffic generated for each event, the first 75 feet of the proposed driveway shall be required to be paved or reviewed for an alternative surface such as trap rock to minimize the amount of sediment dragged out onto Meadowbrook Avenue North. If the entire parking area shown on the survey were paved, the impervious cover on the parcel would exceed the 25% maximum permitted by the ordinance. The applicant should revise the plans to show the proposed rock or paved area with an accurate calculation of all impervious surfaces on the parcel for approval by the City Engineer and review with the Comfort Lake Forest Lake Watershed District. The Planner has included proposed conditions that the first 75 feet of the driveway shall be paved or constructed with an alternative surface such as trap rock that has been approved by the City Engineer, and that proposed future gravel or paved surface in the parking lots shall obtain all required City and Watershed District permits. The Planner has included a proposed condition that the site plan be revised to place the parking in a location that meets the 100 -foot setback requirement from all parcel boundaries. F) Sound Amplification The Planning Commission reviewed the sound amplification standards in the Rural Event Facility ordinance, and determined that the standards limiting sound amplification were intended to apply to outdoor sound amplification. Gacek IUP and AOP for Rural Event Facility Page 7 October 4, 2016 Scandia Planning Commission The ordinance permits outdoor sound amplification of ceremonies only. Outdoor sound amplification is limited to voices and music that are part of the ceremony. The application states that outdoor sound amplification will be limited to ceremonial events. Amplified events such as parties and celebrations will be held within the barn. The proposed location of amplification meets the ordinance requirement. The Planner estimated the distance from the proposed events area to the nearest homes to be over 1,000 feet. The applicant provided additional information regarding proposed amplified sound for events as follows: "We will be adding our own permanent sound system in the barn. This sound system will be a balanced system controlled by a decibel limiter that will prevent music from being played beyond a certain decibel. Anyone who choses this venue will be required to use our sound system. We will be the only persons that will have access to change the decibels." The applicant also provided information from the Occupational Safety and Health Administration (OSHA) that shows typical sound levels and the rates at which sound levels, measured in decibels (dBA), typically diminish with distance. The information states that a sound level of 95 dBA (maximum level proposed by the applicant in discussions with the City) diminishes to 41 dBA within 840 feet. Adjacent homes are located more than 1000 feet from the building where sound amplification is proposed. The State of Minnesota noise rules set a limit of 60-65 dBA during the daytime (7:00 a.m. —10:00 p.m.) and 50-55 dBA from 10:00 p.m. to 7 a.m. (The decibel level is given as a range based on the duration of the sound.) The Planner included the following conditions related to sound amplification: • Outdoor sound amplification of ceremonies only is permitted, including voices and music that are part of the ceremony. Parties or celebrations preceding or following the event shall not include outdoor amplified sound. Amplified outdoor sound shall be directed toward the applicant's home and interior of the Rural Event Facility site rather than surrounding properties. • Sound amplification for events is permitted in the barn. All doors, windows, and other openings shall be closed while sound amplification is occurring. (The Planning Commission should discuss whether closing doors and windows will be required, or whether the ordinance standards are sufficient.) All sound associated with events shall meet State Regulations and the city's noise ordinance requirements (Ordinance 65): o Events shall not generate noise that unreasonably annoys, disturbs, or endangers the comfort or peace of any persons, or precludes their enjoyment of property or affects their property's value. o All amplified sound and noise related to events on the property shall be controlled between the hours of 10 p.m. and 7 a.m. so that the sound is not audible beyond the property boundaries. G) Setbacks The ordinance requires a setback of at least 100 feet from the boundaries of adjoining properties. The City may require screening of the outdoor event areas. (Screening is discussed with proposed landscaping.) The Survey Overlay submitted with the proposal shows the parcel boundaries and location of new facilities. The proposed barn is located approximately 30 feet from the eastern parcel boundary, and related septic and Gacek IUP and AOP for Rural Event Facility Page 8 October 4, 2016 Scandia Planning Commission portable toilet areas are also not 100 feet from the boundary. The distance between the proposed parking area and western property line is approximately 40 feet. The revised plan indicates that the barn will be 100 feet from the eastern boundary of the parcel. Notes on the plan suggest that the applicants are proposing a lot line adjustment with the adjacent parcel they own to the east in order to meet the setback requirement. The Planner included a proposed condition that all elements of the facility shall be at least 100 feet from the property boundaries. The applicants shall complete a lot line adjustment of the eastern boundary so that the barn meets the setback requirement. H) Hours of Operation The ordinance state that events may not begin before 9 AM and shall cease by 10 PM. All amplified sound shall conclude by 10 PM. All guests shall be off the site by 10:30 PM. The hours proposed b, the applicant meet the ordinance requirement. The Planner included a condition for the approval of the IUP that that events may not begin before 9 AM and shall cease by 10 PM. All amplified sound shall conclude by 10 PM. All guests shall be off the site by 10:30 PM. I) Number of events The ordinance includes a requirement that no more than one event shall be scheduled on any calendar date. The applicants have proposed 35-75 events per year, and analyzed the traffic impacts of the Rural Event Facility based on a maximum of 75 events per year. The Planner included a condition for approval to limit the number of events to a maximum of 75 events Der vear. J) Signs The ordinance requires signs for the facility to conform to the development code. The Performance Standards for Rural Event Facilities stated that "One sign is permitted with a maximum size of 32 square feet, and one temporary sign is permitted for each event at each street entrance. The temporary sign may not be placed more than 10 days before the event and shall be removed within 24 hours of the end of the event. The temporary sign may not exceed ten (10) square feet in area and requires a sign permit. The City amended the sign ordinance since the adoption of the Rural Event Facility Ordnance, and the current Sign Ordinance requirements state that the maximum size of a sign in the AG C district is ten square feet in size, up to three signs of this size are permitted per parcel, and no permit is required for signs that are 10 square feet or less in size. The Planner included a condition that the sign for the Rural Event Facility must meet the current requirements of the sign ordinance. K) Compliance with Regulations The Planner included a condition for approval of the IUP that the Rural Event Facility shall comply with all rules and regulations of Federal, State, County and Local agencies, and the facility must pass inspections by the Building Official and Fire Inspector. Gacek IUP and AOP for Rural Event Facility Page 9 October 4, 2016 Scandia Planning Commission Stormwater. The Comfort Lake Forest Lake Watershed District reviewed the proposed use, and state that if the existing grass field will be used for parking, then no watershed district permit is required. If the use will disturb more than 1 acre or will move more than 200 cubic yards of material, an erosion control permit will be required. If the applicants utilized gravel or paving for the parking lot, these would be considered impervious surfaces, and would be required to meet the District's stormwater management rules. The Planner included a condition that the applicants shall obtain a watershed district permit if required based on the final plan for the parking lot and facilities, and shall obtain any required watershed district permit in the future if a gravel or paved surface is proposed to be added to the parking areas. Fire Inspection. The Engineer recommended that the City's Fire Chief review the site plan and provide comments regarding safety. . L) Landscaping, Security, sanitary sewer, liability, and other requirements The existing buildings on the site are screened by existing vegetation to the north, west and south. The applicant proposed the addition of 30 coniferous trees to the south of the new buildings and parking lot. The Planning Commission requested that the applicant provide a screening and landscaping plan that meets the ordinance requirements. The Commission's discussion on August 2 emphasized that the site and event locations will be very visible to neighbors on all sides, and that the Planning Commission will recommend that the site plan be revised to include additional screening. The ordinance requirements for screening when there is a proposed change in land use include submittal of a landscape/screening plan that shows the location, number, species, and size of plant materials proposed to screen the site. The ordinance Screening requirements include the following: (Chapter 2, item 3.12 in the ordinance) • Landscaping shall include a combination of over -story trees, under -story trees, coniferous trees, shrubs and ground cover. The City encourages landscape plans that reflect the natural landscape of Scandia—using native species, and a mix of conifers and deciduous trees and shrubs. The list of recommended species is included in the ordinance. • Coniferous trees—must be a minimum of 4' in height at planting—the Planning Commission may require 6' or S' minimum height as on some recent applications where screening from neighbor views was of high concern • Deciduous "overstory" trees—must be at least 2 !/2" diameter trunk at 5' above the ground • Deciduous "understory" trees—must be at least 1 '/z" diameter trunk at 5' above the ground • Shrubs or hedge—must be at least 3 feet in height or 5 gallon The proposed screening for the parking areas generally meets the ordinance requirements for location and species to be used for screening. The applicant stated in phone calls with the Planner that he is proposing that the screening be dominated by conifer species so that the screening resembles a typical rural shelterbelt. The plan does not identify the size of materials to be planted or proposed spacing. Gacek IUP and AOP for Rural Event Facility Page 10 October 4, 2016 Scandia Planning Commission The Planner included a condition for approval of the IUP that the landscape plan shall be revised to 1) indicate the spaces of plants used for screening and 2) indicate the size of materials proposed for planting to meet the ordinance requirements. The City Engineer recommended a condition that landscaping along TH 97 shall be located outside the MnDOT right-of-way and highway easement, and this condition is included for approval of the IUP. M) Length of IUP The Development Code states that the IUP shall terminate at a date specified in the permit, with a change in ownership or upon violation of conditions under which the permit was issued. The Planner has included a proposed condition that the IUP shall terminate with a change in ownership or if the conditions under which the permit was issued are violated. N) IUP and AOP reviews The ordinances states that the City may schedule reviews of the Interim Use Permit or Annual Operating Permit as needed. The City may inspect the site as part of the permit review. The Planner included the criteria as a proposed condition for approval of the IUP and AOP. 2. GENERAL CRITERIA FOR GRANTING ANIUP OR CUP The criteria for granting an IUP include the criteria for a CUP, and are identified in bold text: Comprehensive Plan Conformance (also a CUP criteria) and conformance with public facilities and capital improvement plan. The Agriculture Core (AG C) was established in the Comprehensive Plan to provide large contiguous areas for agricultural production. The goals and policies in the plan encourage small-scale commercial activities that support long-term agricultural use. The use will not require additional public facilities or public improvements. The request is consistent with the goals of the Comprehensive Plan and will not have negative impacts on the City's public facilities and capital improvement plan. Zoning District The use is permitted with an IUP and AOP in the Agriculture Core District. Period of Permit The Planner has included a proposed condition that the Interim Use shall terminate with a change in ownership of the property. Gacek IUP and AOP for Rural Event Facility Page 11 October 4, 2016 Scandia Planning Commission Public Service Demands The City Engineer has reviewed the proposed uses and identified required conditions for the use. With compliance with the conditions, the proposed use will not impose additional costs for public infrastructure or public services. CUP Criteria The criteria for granting a CUP are identified in bold text: The conditional use will be in compliance with and shall not have a negative effect upon the Comprehensive Plan, including public facilities and capital improvements plans. The Comprehensive Plan encourages the maintenance of agricultural uses in the AG C district, and allows for secondary uses related to agriculture through approval of a conditional use permit. The proposed use is consistent with the goals and policies in the comprehensive plan. The proposed use will not impact public facilities or the City's capital improvement plans. The establishment, maintenance and operation of the use will promote and enhance the general public welfare and will not be detrimental to the health, safety and general welfare of the occupants of surrounding lands The proposed Rural Event Facility use has the potential to impact health and welfare due to potential noise. The Planner has proposed conditions to manage the potential impacts to neighbors that are consistent with the performance standards in the Development Code and the City's Noise Ordinance (Ordinance 65). The conditional use will not be injurious to the use and enjoyment of other properties in the immediate vicinity for the purposes permitted nor substantially diminish or impairproperty values or scenic views. The proposed conditions include requirements for setbacks, management of noise and screening of the rural event facility so that it will not diminish property values of surrounding properties or scenic views from public roadways. The proposed use will not impede the normal and orderly development and improvement of surrounding property for uses permitted in the district. The proposed use will be located on a relatively large parcel and will be setback as the ordinance requires from surrounding parcels. If noise and other potential impacts are managed by implementation of the proposed conditions and compliance with the Development Code, the use will not impede the development and improvement of surrounding properties for uses permitted in the AG C District. Adequate public facilities and services are available or can be reasonable provided to accommodate the proposed use. No additional public facilities or services are needed for the use. Gacek IUP and AOP for Rural Event Facility Page 12 October 4, 2016 Scandia Planning Commission The use conforms to the applicable regulations of the district in which it is located and applicable standards of the Development Code. The proposed use is permitted in the AG C District with an IUP and AOP. The Code includes requirements and performance standards for Rural Event Facilities. The analysis in this staff report indicates that the proposed use complies with most of the regulations. The conditions require that the applicant revise the site plan to meet setback requirements and identify the area of impervious surfaces before approval of the permits. The proposed use will meet the other performance standards of the Development Code with implementation of the required conditions. The use conforms to the general and specific performance standards for the use. The use conforms to most of the performance standards for this use. The Rural Event facility has the potential to affect nearby properties if noise and visual impacts are not managed to prevent or control impacts. The Planner has included proposed conditions to manage noise, consistent with the Development Code requirements. The Planning Commission should consider whether additional screening should be required for this use in order to meet the performance standards. Summary of the Evaluation of the IUP Request The evaluation of the proposed use based on the requirements and standards for the Rural Commercial Use, the IUP and AOP indicate that with the revised site plan and implementation of the proposed conditions the proposed use can meet the City's requirements and an IUP and AOP, with conditions. ACTION REQUESTED: The Planning Commission can recommend the following: 1. Approve the request. 2. Approve the request with conditions. 3. Deny the request with findings. 4. Table the request. PLANNING STAFF RECOMMENDATIONS: The Planner recommends approval of an Interim Use Permit and 2016-2017 Annual Operating Permit for a Rural Event Facility on the parcel located at 12680 Scandia Trail North. The Planner recommends the following conditions: 1. The activities on the site shall occur only within the areas identified on the Site Survey and Building Layout submitted with the application. The applicants shall revise the survey and layout and submit a final Site Layout that includes accurate, scaled locations and dimensions of all proposed facilities. All elements of the facility shall be setback a minimum of 100 feet from the parcel boundaries. The applicants shall complete a lot line adjustment of the eastern boundary Gacek IUP and AOP for Rural Event Facility Page 13 October 4, 2016 Scandia Planning Commission so that the barn meets the setback requirement and submit the information required by the ordinance for the Landscape/Screening plan. 2. The final plan shall address the Engineer's comments included in his memo dated July 13, 2016. 3. Each event shall be limited to a maximum of 150 attendees. 4. The applicants shall provide adequate on-site septic facilities. Any new or upgraded holding tank or other subsurface septic system facilities shall obtain a Washington County permit. 5. All access to and from the rural event facility shall be from Meadowbrook Avenue. 6. The final driveway location shall be reviewed by the City Engineer. The Engineer shall determine whether a culvert shall be required. 7. The parking lot entry shall be a minimum of 32 feet wide to accommodate 2 -way traffic, and the driving lanes in the parking area shall be a minimum 24 feet wide. 8. The applicants shall secure and record right-of-way along the entire southern boundary of the property consistent with the parcel to the south of Highway 97, and reviewed and approved by MnDOT. 9. The applicants shall secure and record right-of-way along the entire western boundary of the property 33' east of the section line along Meadowbrook Avenue North. 10. The applicants shall carefully review soil conditions if planning to create grass parking areas. If the applicants decide to add a gravel or paved surface to the parking lot in the future, they shall obtain the required City and Watershed District permits for the proposed improvements. 11. The proposed emergency vehicle access from Meadowbrook Avenue shall be constructed to support emergency medical vehicles and include a turnaround at the east end of the access route. The City's Fire Chief shall review and approve the proposed emergency vehicle access. The emergency vehicle access shall be improved to meet City requirements. 12. The applicants shall install a stop sign at the emergency vehicle access. 13. The City and MnDOT shall monitor traffic impacts of the event facility at the intersection of TH 97 and Meadowbrook. If the City and MnDOT determine that improvements are needed, the applicant shall work with the City to implement improvements such as temporary signing, avoiding peak traffic periods on TH 97, or providing police for traffic control. 14. No parking is permitted on public streets, including TH 97. Gacek IUP and AOP for Rural Event Facility Page 14 October 4, 2016 Scandia Planning Commission 15. The first 75 feet of the driveway shall be paved or constructed with an alternative surface such as trap rock that has been approved by the City Engineer. The applicant shall submit the final plan for the driveway to the City for Engineer approval identifying the area of impervious surface. The total impervious area on the parcel may not exceed 25% of the parcel area. 16. Outdoor sound application of ceremonies only is permitted. Outdoor sound amplification may include voices and music that are part of the ceremony. Parties or celebrations preceding or following the ceremony shall not include outdoor amplified sound. Outdoor amplified sound shall be directed toward the applicant's home and interior of the Rural Event Facility site rather than surrounding properties. 17. Sound amplification for events is permitted in the barn. All doors, windows, and other openings shall be closed while sound amplification is occurring. All sound associated with events shall meet State Rules and the City's ordinance requirements (Ordinance 65). 18. Events shall not generate noise that unreasonably annoys, disturbs, or endangers the comfort or peace of any persons, or precludes their enjoyment of property or affects their property's value. 19. All amplified sound and noise related to events on the property shall be controlled between the hours of 10 p.m. and 7 a.m., so that the sound is not audible beyond the property boundaries. 20. The operating hours for the Rural Event Facility shall be 9 AM to 10 PM, seven days per week. All amplified sound shall conclude by 10 PM. All guests shall be off the site by 10:30 PM. 21. The number of events shall be limited to a maximum 75 events per year. 22. The signs for the Rural Event Facility shall meet the current requirements of the Sign Ordinance. 23. The applicants shall obtain a watershed district permit if required for the new parking area or other facilities. 24. The applicant shall submit a final landscaping and screening plan for the site that shows the number, species, size at planting, and spacing of all proposed plantings. All landscaping shall be located outside the MnDOT right-of-way and highway easement on TH 97. 25. The IUP shall terminate with a change in ownership of the site or if the use is discontinued for one year. 26. The AOP shall terminate one year from the approval of the 2016-2017 AOP. The applicant shall submit an application for a new AOP a minimum of 60 days prior to the expiration of the current AOP. 27. The City may inspect the site if needed and with appropriate notice to the applicants. 28. The applicants shall pay all fees and escrows associated with this application. Gacek IUP and AOP for Rural Event Facility Page 15 October 4, 2016 Scandia Planning Commission COMMENTS FROM CITY ENGINEER REVIEW OF GACEK RURAL EVENT FACILITY APPLICATION Revised Site Plan Comments: • Landscaping along TH 97 shall be located outside MnDOT right-of-way & highway easement. • Review comments in the Engineering Memo dated July 13, 2016 should be addressed on final site plan. • Proposed/revised emergency vehicle access should be constructed to support emergency medical vehicles and include a turnaround at the East end of the access route. Emergency vehicle access should be reviewed and approved by the Fire Chief. This will require improvements beyond a grass access road. • Stop Sign shall be installed at Emergency Vehicle Access. • Drainage is not able to be reviewed with the information provided on the site plan because no elevations or contours have been provided. Owner shall carefully review soil conditions if planning on moving forward with grass parking areas. Scandia Rural Event Center Traffic Study Comments: • Crash Analysis: o Specify timeline of when crash data was analyzed from. (2013-2015?) o Based on the crash detail report in the Appendix the crash was a left turn crash not a right angle crash as it was an EBL and WBT • Traffic Volumes: o On Figure 3C specify the peak hour volumes shown so "3:15-4:15pm" not "2pm-5pm" as it makes it seem like that could be the total for the three hour period o On Figure 4C state "Peak Hour between 2-5pm" • Traffic Operations: o Be specific on what was analyzed in Synchro. Since no improvements were recommended it can be assumed that the existing traffic control/geometry was analyzed but that should be mentioned. The text on page 9 makes it seem like both a stop -controlled and signalized intersection were analyzed. • Turn Lane Analysis: o The MnDOT Roadway Design Manual states: "Left turn lanes should be provided when the access is to a public road, an industrial tract or a commercial center." The industrial tract and commercial center were mentioned in the report, but not that Meadowbrook Avenue is a public road. o The MnDOT Access Management Guide should be referenced as well. It shows the following for left-turn/bypass lanes: http://www.dot.state.mn.us/accessmanagement/pdf/manualchapters/chapter3.pdf Figure 3.44: Warrant 9 for Left -Turn Lanes 2-Lane4-Lane hwa AADT Highway AADT Cross Street or DrivewayADT Turn Lane RequirementHi 15104 to 2999 3000 to 5999 > 1540 Left -tum lane warranted 3000 to 3999 6000 to 7999 > 1240 Left -tum lane warranted 4004 to 4999 5000 to 9999 > 1040 Left -tum lane warranted 6004 to 4499 10,400 to 12.999 > 800 Left -tum lane warranted 6504 AADT 13,000 AADT 101 to 440 > 400 Left -tum lane or bypass lane Left -tum lane warranted Highway AAD7' one year after opening Posted speed 45 mph or greater With a current AADT of 6,700 in 2015 along TH 97 (Scandia Trail) and an 153 vehicles along Meadowbrook Avenue during peak hours a left -turn or bypass lane is warranted on TH 97 as it meets the volume thresholds set forth by MnDOT. MnDOT should review the traffic information and provide any recommendations to traffic control change as they are the road authority for TH 97. Proposed traffic on Meadowbrook Avenue does not warrant any traffic changes. Thanks, Ryan J Goodman P.E. Bolton & Menk, Inc. 2035 County Road D East Maplewood, MN 55109-5314 Mobile: 612-597-7140 Bolton-Menk.com From: Sherri A. Buss [mailto:sherri.buss@tkda.com] Sent: Monday, September 19, 2016 9:16 AM To: Ryan Goodman <ryango@bolton-menk.com> Cc: n.soltis@ci.scandia.mn.us; b.eklund@ci.scandia.mn.us Subject: FW: items required for review of your application for a Rural Event Facility Importance: High Ryan, attached are revised submittals from Jeff Gacek. The one titled 12680 RuralEventCenter is a landscape plan that also shows a revised parking lot—on grass. Please review and provide your comments. Need them by Sept. 26 or for the Planning Commission meeting on October 4. Call if you want to discuss. Are you OK with parking on grass? Please let me know right away if this is an issue. Thanks, Sherri Sherri A. Buss, RLA, AICP I Senior Planner/Manager, Planning Group 444 Cedar Street, Suite 1500, Saint Paul, MN 55101 P 651.292.4582 1 tkda.com TKDA Registered Landscape Architect: MN Site Walk with Jeff Gacek • Issue of noise — does the sound amplification part of the ordinance refer only to outdoor sound? If so, why does it not specify that in the ordinance? Were the noise controls put on because a commercial use was being added to a residential/agricultural neighborhood and so called for tighter controls — i.e. only the ceremony may be amplified - not "parties or celebrations associated with, preceding or following the ceremony"? o I thought my understanding was that amplification included inside as well as outside — the barn on the original facility was close to the property line. However, I am not absolutely sure of my memory on this, and the ordinance is unfortunately not specific. o If the amplified sound refers only to the outdoors, we need to change the ordinance so that it clearly states that. o He is planning to have the sound study done; I told him to first call and talk to you, although since the Planning Commission said he had to do that, he probably had to regardless. o His plan is to have the sound engineer test decibels in front of all nearby houses. • Issue of lighting — I didn't think he needed to have a lighting specialist do a lighting plan. I thought he just needs to indicate where and what kind of lighting he's planning, how it will be directed etc. But again, I told him to verify with you. • Issue of traffic — he reiterated that both MnDOT and our city engineer indicated Meadowbrook was the acceptable and safest way to go. o That being the case, he questioned why he needed to spend $3,700 on a traffic study. I didn't respond. o Said friends have advised him to get an attorney; he doesn't want to do that. • Issue of parking lot — he says he will need a variance, as the proposed area (one of the "rural event sites") is only 40' rather than 100' required from the property boundary — the road. o I suggested a couple of alternatives he could consider regarding parking, although I also said I wasn't sure if they would wind up being better or not. • Issue of screening — he pointed out that there was a long visual distance between his facility and neighbors. The closest neighbor, the one directly across the street, had considerable screening on his own property. • Scale of his plan —he said originally he had proposed 35 events per year but was advised by the city to give a range of 35 — 70 event. He also reiterated that his request indicated about 150 people for each event (not the 300 the ordinance allows), and that 75 cars would be the more likely number. • Neighbors' Responses — he expressed dismay with the fact that neighbors got together to plan their arguments, and that the arguments, as he saw them, were based on opinions, feelings and misinformation. o I told him he was given the opportunity to respond to them at the meeting. o He said he didn't want to get into an argument o I told him he should be prepared to address the issues raised in opposition to his plans in front of the Planning Commission. o I told him that I was planning to allow comments to his revised plan but that the comment period would be more tightly controlled and that he should be ready to correct anything he perceives as misinformation, opinion -based only or incorrect. o Comments will be focused on facts; not on opinions. o A couple of weeks ago, when Julie Ruddy had asked me, I also told her that I was planning to allow comments on the revised plan but that they would be more limited. • Jeff Gacek commented that he could meet the Code, but questioned the reasonableness of what he was being asked to do in order to address neighbors' concerns o He could move parking lot so no variance would be required o He could either do a lot line adjustment or combine his parcels so the barn would be clearly inside the setback requirements • Reiterated what the Planning Commission (via Sherri) was asking him to do: 1. Traffic study 2. Noise study 3. Lighting plan 4. Landscaping/screening plan 5. Parking lot consideration • He asked if he should contact other Planning Commissioners to come to visit the site with him. I told him he could do that if he wished. He said their contact information was not on the city website. He might call Brenda. • Councilman Bob Hegland was also in attendance. Christine Maefsky 8/22/16 ... .. ....... .. ........ ..... .... ... .. ....... ...... . . ..... . .. . ....... . . ...... . ... .... .. . ........ .. .. ..... .. ... ... ... .. .. ... .... ... ...... tl tl ihc'n':l r"Cc"61 Cc V, C( ))\VAM �1) (C' 'I))' V@)"' P) rt')r 1) "lo" co'�'�! &).Cc�'Cd CONAMOACX(I Dy/ co"-�&C(;A 15 t J!"IdW161T)AID Infl; film ZIPdao ...... .. ...... ........ . ... ...... . ....... . ........ ... ... . ... . ....... - .......... ........... .......... ... . ........ EoFfEEft:E� i 1 (N)HI4E - SPRJLE [a)OAV - St [I REo + 1 -SWAMP (I) WMYE X / v V IJORWA`i SPRJCE _ s AUlUNI.It SLALC rAAPLE 4 �t)HYORIO ELM I -E:. F Dawes 7u oN 1 ! MRPLE � RUMOR " MAPLE (I) WMYE (a.)Au?uArJ BLAZE IAAR-E (1) WHITE PINE (19) WHITE SPRucE 68 SPAG9'S gl sPAGEs 99 ro-rAL (3)s�ISAR r rncE &KASS PARKIWG MAA.E IYL- 2 r`FRIR s� YLIEI • �MERG6e1[V YEHIELE AcGEsS � _ 1 - % POLE W-1. t— Train, i • q EXIS'rInIG ��MMIC ...... ` RFD CI=OAR -1 AMPLE MO1 MACHINE Res '� sIfE6 GRMMeRY •� Y�• GRAVEL HOUSE DRIV[wAY Y- WELL HoR5E $ARA _.. ' 6aaAGE -.._ Lmnea PADDOGIL CROP LILACS I's OVEQsTaQy-oEciou©us - (9) 21� .. + (9) 1 PX "ptrrTrD L4 3 ���KGREEN - cON1F"E��av_< -(kEES Abrahamson LANDSCAPE A DESIGN • NURSERY 20021 St Croix Trail North 2100 Tower Or. Sandie, MN 53073 Wvester, MN S30S2 (331) 433-2431 1331143E-2140 r L-109- AA,/ loo' CO e LANDSCAPE PLAN FOR GACE-)Z- SEPT 14 20161 DRAW BY OA 0 5 .I SCALE X / v V 8099 OAK (z) Dawes 1 ! MRPLE � CEAI4ERLIA1r. of MEAnewFRoo� � t .I 1331 j 1xrsTr.x, SPR�scE (a.)Au?uArJ BLAZE IAAR-E (1) WHITE PINE (19) WHITE SPRucE 68 SPAG9'S gl sPAGEs 99 ro-rAL (3)s�ISAR r rncE &KASS PARKIWG MAA.E IYL- 2 r`FRIR s� YLIEI • �MERG6e1[V YEHIELE AcGEsS � _ 1 - % POLE W-1. t— Train, i • q EXIS'rInIG ��MMIC ...... ` RFD CI=OAR -1 AMPLE MO1 MACHINE Res '� sIfE6 GRMMeRY •� Y�• GRAVEL HOUSE DRIV[wAY Y- WELL HoR5E $ARA _.. ' 6aaAGE -.._ Lmnea PADDOGIL CROP LILACS I's OVEQsTaQy-oEciou©us - (9) 21� .. + (9) 1 PX "ptrrTrD L4 3 ���KGREEN - cON1F"E��av_< -(kEES Abrahamson LANDSCAPE A DESIGN • NURSERY 20021 St Croix Trail North 2100 Tower Or. Sandie, MN 53073 Wvester, MN S30S2 (331) 433-2431 1331143E-2140 r L-109- AA,/ loo' CO e LANDSCAPE PLAN FOR GACE-)Z- SEPT 14 20161 DRAW BY OA 0 5 .I SCALE https://www.osha.gov/dts/osta/otm/new_noise/ As a principle of physics, the sound pressure level decreases 6 dB each time the distance from the point source is doubled. This is a common way of expressing the inverse -square law in acoustics and is shown in Figure 4. https://www.osha.gov/dts/osta/otm/new—noise/images/fiq4.qi 0 dB 84 dB 78 dB sound 1 2 3 4 source distance in meters Decibels Meters Feet Decibels at Point of Measure ClosestFive 1 •• 1023 ft Neighbor 2 1063 ft Neighbor 3 1083 ft Neighbor 4 1231 ft ,Neighbor 5 2023 ft 95 • 256 ® •i1 41 Typical Sound Levels (M) 140 - Threshold of pain 130 - Jet Takinq off (200 ft. away) 120 - Operatinq Heavy Equipment 110 - Night Club (wl music) 100 - Construction Site 90 - Boiler Room 80 - Freight Train (100 ft. away) 70 - Classroom Chatter 60 - Conversation (3 ft. away) 50 - Urban Residence 40 - Soft Whisper (5 ft. away) 30 - North Rim of Grand Canyon 20 - Silent Study Room 10 0 - Threshold of Hearinq (1000 Hz) Neighbor ClosestFive 1 •• 1023 ft Neighbor 2 1063 ft Neighbor 3 1083 ft Neighbor 4 1231 ft ,Neighbor 5 2023 ft Typical Sound Levels (M) 140 - Threshold of pain 130 - Jet Takinq off (200 ft. away) 120 - Operatinq Heavy Equipment 110 - Night Club (wl music) 100 - Construction Site 90 - Boiler Room 80 - Freight Train (100 ft. away) 70 - Classroom Chatter 60 - Conversation (3 ft. away) 50 - Urban Residence 40 - Soft Whisper (5 ft. away) 30 - North Rim of Grand Canyon 20 - Silent Study Room 10 0 - Threshold of Hearinq (1000 Hz) r—'L ' } '7 _ . —lav �, ►s, ~�_�y•� Transportation Management Plan Rural Event Center Scandia, Minnesota kv�� �t .. cz kii& 0 . 2 September 2016 TRAFFIC OIMPACT 7900 International Drive, Suite 300 Bloomington, MN 55425 612.875.2417 V r—'L ' } '7 _ . —lav �, ►s, ~�_�y•� Transportation Management Plan Rural Event Center Scandia, Minnesota kv�� �t .. cz kii& 0 . 2 September 2016 TRAFFIC OIMPACT 7900 International Drive, Suite 300 Bloomington, MN 55425 612.875.2417 TRAFFIC OMPACT Rural Event Center - Scandia Project Number 16-MN7911-1 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Print Name: Scott P. Israelson Signature: �' i__c_ - Date: �l�Oib License # 26531 TRAFFIC OMPACT ("ROUP, LLC Table of Contents I. Introduction.................................................................................................2 Figure1 - Site Plan ...................................................... —................................. 3 Figure2 - Vicinity Map....................................................................................4 II. Existing Conditions.....................................................................................5 A. Existing Roadway Conditions.......................................................................................5 B. Existing Site Conditions...............................................................................................5 C. Traffic Volumes..........................................................................................................5 D. Crash Data.................................................................................................................5 Figure 3A - Existing 2016 Weeknight Volumes..................................................6 Figure 3B - Existing 2016 Friday Volumes.........................................................7 Figure 3C - Existing 2016 Saturday Volumes.....................................................8 III. Methodology..............................................................................................9 A. Base Assumptions........................................................................................................9 B. Background Growth....................................................................................................9 C. Trip Generation..........................................................................................................9 Figure 4A - Full Build 2017 Weeknight Volumes..............................................11 Figure 413 - Full Build 2017 Friday Volumes.....................................................12 Figure 4C - Full Build 2017 Saturday Volumes.................................................13 IV. Driveway Analysis....................................................................................14 A. Traffic Operations Analysis.......................................................................................14 B. Turn Lane Analysis....................................................................................................14 D. Parking Needs Analysis...........................................................................................15 V. Summary and Conclusion..........................................................................16 Appendix......................................................................................................17 Rural Event Center — Scandia 16-MN7911-1 Page 1 TRAFFIC HMPACT �I?!}I IfJ I I /- I. Introduction This Transportation Management Plan addresses the proposed Rural Event Center in Scandia, Minnesota. The site address is 12680 Scandia Trail, and is located on Scandia Trail (TH 97), east of Meadowbrook Avenue. Access is proposed via a driveway to Meadowbrook Avenue. The proposed event center will attract two types of functions. Praise worship services are proposed to take place on select weeknight evenings. These services are not intended as church services per se, but rather a supplemental type of worship service primarily centered on music. Weddings will occur on weekends, primarily Saturdays but some could take place on Friday evenings. It is important to note that the event center is not intended to function every weeknight and every weekend. It is estimated that there will be between 35 and 75 events each year. Developing a Rural Event Center on the 40 -acre site meets zoning and code requirements, but the City has requested this Transportation Management Plan as required by the Rural Event Facility Ordinance. As such, this analysis will examine the following: • Estimated total average daily traffic generated by events; • Estimated peak hours and peak traffic; • Safety and traffic operations analysis; and • Parking facility analysis. Figure 1 shows the most recent site plan. Figure 2 shows the project vicinity map. Rural Event Center — Scandia 16-MN7911-1 Page 2 i BUILDING E.:,YOil I f F I •IeRi�s—� f � '1 t _ i I' Site Plan Project No: 16-MN7911-1 Figure 1 Date: 1 September 2016 TRAFFIC IMPACT Rural Events Center - Scandia { # | � — ! LID * ; m _ _ m m ! 2 � ProjectLoci P , . 2 � � ( Vicinity p Project No: 16MN Rga Figure Date: 1September 2% TRAFFC§MPACT Rural Events Center -Scana TRAFFIC 9M PACT II. Existing Conditions A. EXISTING ROADWAY CONDITIONS Scandia Trail (TH 97) is a two-lane undivided roadway with a posted speed limit of 55 mph. Its functional classification is A -Minor Arterial. B. EXISTING SITE CONDITIONS 12680 Scandia Trail is a 40 -acre farm with a single family residence and farm buildings. C. TRAFFIC VOLUMES Traffic data collection for study area intersections was collected August 25-27, 2016. This includes a weeknight (Thursday), Friday evening, and Saturday afternoon and evening. These volumes can be found in the Appendix. Current Average Annual Daily Traffic (AADT) volumes were retrieved from the MnDOT Planning office website. The most recent AADT for Scandia Trail (TH 97) is 6,700 vehicles per day. Figures 3A, 3B, and 3C show existing traffic volumes. D. CRASH DATA Crash data in the study area was retrieved from the Minnesota Crash Mapping Analysis Tool (MnCMAT). According to records, one crash occurred on Scandia Trail (TH 97) east of Meadowbrook Avenue in the vicinity of the proposed Rural Event Center. On September 28, 2013, a right-angle crash occurred in rainy conditions. The at -fault driver was distracted and failed to yield the right-of-way, leading to the crash. Rural Event Center — Scandia 16-MN7911-1 Page 5 LEGEND i' Turn movement XXIXx 5pm-6pml XX/XX 9pm-10pm XX/M volumes N NOT TO SCALE Existing 2016 Friday Volumes Figure 3B Rural Event Center - Scandia Project No: 16-MN7911-1 Date: 1 September 2016 TRAFFIC §MPACT GROUP, LLC LEGEND " Turn NOT TO SCALE —� movement XX/XX 2pm-5pm/ XX/XX 9prn•10pm XX/XX peak vo(urnes O O O N O O -- 0/0 - -- 270/91 3/0 itua__ 1/0 236/92: 5/4 o 0 voLn l Existing 2016 Saturday Volumes Project No: 16-MN7911-1 Figure 3C Date: 1 September 2016 TRAFFIC IMPACT Rural Event Center - Scandia TRAFFIC OMPACT C,Ic(l ip I I r III. Methodology A. BASE ASSUMPTIONS Intersection capacity analysis was conducted using Synchro v8.0 for stop -controlled and signalized intersections. Trip generation estimates were provided by the owner. Right -turn and left -turn lane requirements were examined using the MnDOT Roadway Design Manual. B. BACKGROUND GROWTH Historical AADT shows an annual traffic volume trend of -0.36%. This calculation can be found in the Appendix. Existing turning movement volumes were assumed to remain constant for this analysis to estimate background growth for Full Build 2017 turning movement volumes. C. TRIP GENERATION This study will analyze three time periods impacted by the proposed Rural Event Center. Weeknight praise services are proposed for select weeknight evenings. The typical start time for these events will be 6 PM, and the end time will typically be 9 PM. The number of attendees will be between 100 and 150 people. For analysis purposes, it is assumed that vehicle occupancy will be two people per car. Weddings occurring on Friday evenings will typically start at 5 or 6 PM, and end around 10 PM. The number of attendees will be between 75 to 150 people. For analysis purposes, it is assumed that the vehicle occupancy will be two people per car. Weddings occurring on Saturdays will typically start in mid-afternoon (2 to 5 PM), and end around 10 PM. The number of attendees will be between 75 to 150 people. For analysis purposes, it is assumed that the vehicle occupancy will be two people per car. Table 3.1 summarizes the worst case entering and exiting number of vehicles for each event time period. Table li Trip Genmflon Weeknights 5 to 6 PM 75 0 9 to 10 PM 0 75 Friday nights 5 to 6 PM 75 0 9 to 10 PM 2to5PM — 9 to 10 PM 0 75 Saturdays 75 0 0 75 Rural Event Center — Scandia 16-MN7911-1 Page 9 TRAFFIC IMPACT It is assumed that 70% of event traffic will head to and from the west, and 30% will head to and from the east. This equals a split of 52 cars to/from the west and 23 cars to/from the east. Figures 3A, 3B, and 3C shows the Full Build 2017 traffic volumes for the event time periods. Scandia Trail (TH 97) £t Meadowbrook Avenue - looking east Rural Event Center — Scandia 16-MN7911-1 Page 10 a -��'�-,ms`s x. �''�► Scandia Trail (TH 97) £t Meadowbrook Avenue - looking east Rural Event Center — Scandia 16-MN7911-1 Page 10 LEGEND N Turn NOT TO SCALE movement en=% XX/XX 5pm-6pm/ XX/XX 9pm-10pm XX/XX volumes r4 fn Ln O N N Co O 23/1 177/92 it 2/1 55/1 . 440/123 7/2 oao Full Build 2017 Friday Volumes Project No: 16-MN7911-1 Figure 4B Date: 1 September 2016 TRAFFIC IMPACT CIROUP, LLC Rural Event Center - Scandia LEGEND iT N Turn NOT TO SCALE movement XX/XX 2pm•5pm/ XX/XX 9pm-10pm XX/XX peak volumes LA a N Ll N O O =� 23/0 270/91 1lE;Kuu��sarx �,� 3/0 �wr�.srtre 53/0 =' 236/92 y 5/4 = tl !I \oo vo n Full Build 2017 Saturday Volumes Project No: 16-MN7911-1 Figure 4C Date: 1 September 2016 TRAFFIC IMPACT GROUP, LLC Rural Event Center - Scandia TRAFFIC IMPACT GROUP, � I IV. Driveway Analysis A. TRAFFIC OPERATIONS ANALYSIS Intersection capacity analysis is performed for the event ending times occurring between 9 pm and 10 pm on weeknights, Fridays, and Saturdays. The Transportation Research Board's Highway Capacity Manual (HCM) utilizes a term "level of service" (LOS) to measure how traffic operates in intersections. There are currently six levels of service ranging from A to F. Level of Service "A" represents the best conditions and Level of Service "F" represents the worst. Synchro software was used to determine the level of service for intersections in the study area. All worksheet reports from the analyses can be found in the Appendix. According to analysis, traffic operations at the intersection of Scandia Trail (TH 97) Et Meadowbrook Avenue will function at LOS A for all periods before, during, and after events. No improvements are recommended. The location of the access to Meadowbrook Avenue is proposed to be located near the intersection with Scandia Trail (TH 97). All event traffic will occur south of this driveway. Meadowbrook Avenue north of the driveway will see no impacts from the proposed event center. B. TURN LANE ANALYSIS The intersection of Scandia Trail (TH 97) Et Meadowbrook Avenue currently has right -turn lanes in the eastbound and westbound directions. The MnDOT Roadway Design Manual provides policy on turn lanes for State Highways. According to Section 5-4 of the Manual, left -turn lanes should be provided on two-lane rural highways when the access is to an industrial tract or a commercial center. A "commercial center" is generally described as a store or shop engaging in retail activities, which performs services for customers or provides goods for sale. This could include shopping malls, strip malls, service stations, restaurants, etc. In this case, a rural event center does not meet the criteria of a "commercial center", so a left -turn lane is not warranted based on MnDOT policy. Rural Event Center — Scandia 16-MN791 1-1 Page 14 TRAFFIC OMPACT i.dRJ)UI' I I D. PARKING NEEDS ANALYSIS The event center parking lot will consist of 100 parking spaces as proposed. The event center is projected to see up to 150 attendees at each event, with an expected 2 persons per vehicle. This equates to need of 75 parking spaces for attendees only. To avoid on -street parking, it is recommended to provide 100 parking spaces to accommodate parked vehicles for non - attendees, such as performers, wedding planners, caterers, photographers, and other ancillary persons at the events. Table 208.2 of the Americans with Disabilities Act (ADA) Standards for Accessible Design provides guidance on the number of handicapped, also known as "accessible", parking spaces required for new construction, and is based on the overall number of parking spaces provided. For parking facilities with a total number of 76 to 100 parking spaces, the minimum number of required accessible parking spaces is four. Accessible parking space design must adhere to the standards set by Section 502 of the ADA Standards for Accessible Design, as well as State of Minnesota or local laws or requirements. Rural Event Center — Scandia 16-MN7911-1 Page 15 TRAFFIC IMPACT LC V. Summary and Conclusion This study serves as an analysis of the proposed Rural Event Center located on Scandia Trail (TH 97)in Scandia, Minnesota. This analysis collected current traffic volumes on the study intersections, reviewed projected traffic volumes before and after events, analyzed traffic operations during events, and reviewed safety concerns at the site. The proposed rural event center is expected to generate 150 trips (75 entering, 75 exiting) during each event. Analysis shows that the development is expected to have minimal impacts to the intersection before, during, and after events. The intersection is expected to function at LOS A for all periods before, during, and after events. Examination of MnDOT requirements show that an eastbound left -turn lane is not required by policy. A parking analysis shows that it is recommended to provide 100 parking spaces to accommodate event attendees and others providing services at the events. Rural Event Center — Scandia 16-MN7911-1 Page 16 TRAFFIC OMPACT ,,jC(d 11", I I ( Appendix Background Information Traffic Volumes Capacity Analysis Rural Event Center — Scandia 16-MN7911-1 Page 17 BACKGROUND JUNE, 2000 ROAD DESIGN MANUAL (ENGLISH) 54(1) 5-4.0 RURAL INTERSECTIONS Most of the discussion in Section 5-3.0, "Urban Intersections" also applies to rural intersections. Therefore this section will only elaborate where appropriate for the design of rural intersections. Some rural roadways in Minnesota see a dramatic increase in volume of traffic in different seasons, for example roads leading to lake cabins, etc. Designers should take seasonal/weekend variations in ADT into account when determining the appropriate design. 5-4.01 Turn Lanes As with urban highways, the degree of access control greatly influences the accident rate and efficiency of traffic operation on rural highways. Therefore, designers should try to close any unjustified or potentially dangerous access points. However, if an access point is to remain open, adding a turn lane will enhance the operation and safety. The following apply to rural multi -lane and 2 -lane highways: 1. In addition to the policies listed below, left -turn and right -turn lanes should be constructed at locations determined by the District Traffic Engineer in consideration of accidents, capacity, and traffic volumes. 2. Where a median opening is planned, or already exists and its continued existence is justified, a left -turn lane may be added regardless of what the access point serves. 3. Turn lanes should be considered at every public road intersection along a stretch of highway if most intersections on the stretch meet the warrants. if most intersections have turn lanes, motorists will come to expect all intersections to have them. 5-4.01.01 Policy on Multi -Lane Highways 1. Right -turn and left -turn lanes should be standard features at all public access points. 2. Right -turn and left -turn lanes are also warranted if the access point serves an industrial, commercial, or any substantial trip -generating land use, or if the access point serves more than three residential units. 5-4.01.02 Policy on 2 -lane Rural Highways 1. Right -turn lanes should be considered when the projected ADT is over 1500, the design speed is 45 mph or higher, and the following: a. At all public road access points. b. If industrial, commercial, or substantial trip generating land use is to be served, or c. If the access serves more than 10 residential units. 2. Left turn lanes should be provided when the access is to a public road, an industrial tract or a commercial center. 3. The designer, in conjunction with the District Traffic Engineer may select either a channelized or a painted left -turn lane. The selection will be based on a number of factors including accident history, traffic volume, comparative costs, availability of right of way, environmental impacts, and physical features such as sight distance. 5-4.01.03 Length The length of turn lanes should be determined as described in Section 5-3.01 for urban highways. However, the total length including taper, deceleration and storage should normally be 480 ft. Traffic Trends - V2.0 Scandia Trail -- east of Meadowbrook PIN# 0 Location 1 ennn County: Washington Station #: 9875 Hiahwav: Scandia Trail "Annual Trend Increase: -24 Trend R -squared: 11.22% Trend Annual Historic Growth Rate: -0.34% Trend Growth Rate (2017 to Design Year): #N/A Printed: 113 -Aug -16 OptionStraight Line Growth *Axle -Adjusted Traffic (ADT/AAOT) YearCount* Trend** 2000 6700 6900 2001 6700 6900 2002 6700 6900 2003 6700 6900 2004 7300 6800 2005 7300 6800 2006 7200 6800 2007 7200 6800 2008 6400 6700 2009 6400 6700 2010 6400 6700 2011 6400 6700 2012 7000 6600 2013 6500 6600 2014 6500 6600 2015 6700 6600 2018 N/A • -. 6500 0 N/A #N/A. - 0 N/A #N/A *Axle -Adjusted Crash Detail Report I.HNB Report Version 1 0 March 2010 Crash ID: 132720157 Date: 09/28/2013 Time: 1255 Sys: 03 -MN County: WASHINGTON City: SCANDIA I Route: 00000097 009+00.495 Severity: POSSIBLE INJURY Road Type: 2 LANES UNDIV 2 WAY Road Char: STRAIGHT AND LEVEL Crash Type: COLL W/MV IN TRANSPORT Surf Cond: WET Light Cond: DAYLIGHT Weather 1: RAIN Weather 2: CLOUDY Trav Dir: Veh Act: Veh Type: Age: Gender: Cond: Cont Fact 1 Cont Fact 2 ration Filter: Unit 1 EAST LEFT TURN PICKUP TRUCK 79 M NORMAL FAIL TO YIELD ROW DISTRACTION First Event: ON ROADWAY To Junction: INTERSECTION -RELATED Traffic Device: NOT APPLICABLE Speed Limit: 55 Diagram: RIGHT ANGLE Officer: Reliability: CONFIDENT (BY MNDOT) # of Vehicles: 2.00 Unit 2 W STRAIGHT AHEAD PASSENGER CAR 52 M NORMAL NO IMPROPER DRIVING NOT SPECIFIED WORK AREA: COUNTY_CODE('82') - FILTER: CRASH-YEAR('2011','2012','2013','2014','2015') - SPATIAL FILTER APPLIED Analyst: Notes: Scott Israelson 08/12/2016 MnCMAT 1.0.0 Page 1 of 1 TRAFFIC: VOLUMES Location: Scandia TO & Meadowbrook Ave GPS N = 45.256542, W = 92.849258 date 8/25/2016 day of Thursday Weather Clear, 71 Peak PM Counter Scott lsraelson Total vehicle traffic TRAFFIC IMPACT Interval Southbound Wastbound Westbound Northbound Northbound Total Eastbound Total starts Left Thru Riaht Left Thru Right Left Thru Ria_ht Left Thru Right 17:00 0 0. 0 0 76 0 3 0 0 0 84 2 165. 17:15 0 0 0 0 52 Cl 1 0 1 0 100 1 155 17:30 0. 0 1 0 55 1 3 0 0 0 86 4 150 17:45 0 0 0 1 54 0 3 0 1 0 107 1 172 0 0 0 0 0 a Car traffic Interval Southbound Wastbound Westbound Northbound Eastbound Total starts Left I Thru Right Left Thru Right Left Thru Right Left Thru Right Right 17:00 (11 0 0 0 76 0 3 0 0 0 82 7 163 17:15 0 0 0 0 46 0 1 a 1 0 98 1 147 17:30 0 0 1 0 53 1 3 0 0 0 86 4 148 17:45 0 0 0 1 59 0 3 0 1 0 107 1 172 0 0 0 2 17:45 a o 0 0 0 0 0 0 0 0 0 0 0 0 0 Truck traffic Interval Southbound Total Westbound Left I Thru I Right Left Thru Right Left Thru Right Left Thru Right Northbound Eastbound 0 0 1 1 242 1 SO 0 2 0 377 8 Total starts - Left Thru Right Left Thru I Right Left Thru Right Left Thru Ria_ht 0.93 17:00 a 0 0 0 01 0 0 0 0 0 't 0 2 17:15 0 0 a 0 6 0 0 0 0 0 2 0 8 17:30 a 0 0 0 2 0 0 0 0 0 0 0 2 17:45 a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a Intersection Peak Hour 17:OOt0 Southbound Westbound Northbound Eastbound Total 16:00 Left I Thru I Right Left Thru Right Left Thru Right Left Thru Right Left Thru Right Lek Thru Right Vehicle 0 0 1 1 242 1 SO 0 2 0 377 8 642 total 0 0. 0 0 8 0 0 0 0�mmm 0 4 0 12 Pk 15 min 0 0 0 1 59 0 3 0 I 0 107 1 172 PHF 0.93 Peak Hour Vehicle Summary 17:00 to Southbound Westbound INorthbound Eastbountl Total 18:00 Left Thru Right Left Thru Right Left Thru Right Lek Thru Right Car 0 U 1 1 234.1 10 0 2 0 373 6 630 Truck 0 0. 0 0 8 0 0 0 0�mmm 0 4 0 12 HV %aee #DIV/01 #DIV/01 0% 0% 3% 0% 0% #DIV/01 0% #DIV/01 1% 0% Peak Hour Pedestrians Location: Scandia Trl & Meadowbrook Ave GPS N = 45 256542, W = 92.849258 date 8/25/2016 day of Thursday Weather Clear, 61 Peak PM TRAFFIC IMPACT Counter Scott IsraeNon Total vehicle traffic Interval Southbound Westbound Westbound Eastbound Northbound Eastbound Eastbound starts Total starts Left Thru Right Left Thru I Right Left Thru Right Left I Thru I Right 0 15 21:00 0 0 0 0 151 0 1 0 0 ol 29 11 46 21:15 0 0 0 a 9 0 a 0 0 1 25 3 38 21:30 0 0 0 0 12 0 0 0 0 0 33 4 49 21:45 0 0 0 0 6 0 0 0 1 0 29 0 36 0 0 0 a a Car traffic Interval Southbound Westbound Westbound Eastbound Northbound Eastbound Total starts Left Thru Right Left Thru RightLeft Thru Right Left Thru Right 0 0 0 21:00 0 0 a 0 15 0 1 0 0 0 29 1 46 21:15 0 0 0 0 9 0 0 0 0 1 25 3 30 21:30 0 0 0 0 11 0 0 0 0 0 33 4 48 21:45 0 0 0 0 6 0 0 01 0 28 0 35 0 0 0 0 0 a a Truck traffic Interval Southbound Westbound Northbound Eastbound Left Thru Right Left Thru Right Total starts Left Thru Right Left Thru Right Left Thru I Right Left Thru Right pDIV/0! pDIV/01 NDIV/01 i1DIV/01 2% pDIV/01 21:00 0 0 0 0 0 0 0 01 0 0 0 0 0 21:15 0 0 0 0 a a 0 0 a 0 0 0 0 21:.30 0 0 0 0 1 0 0 a 0 0 0 0 1 21:45 0 0 0. 0 0 0 0 0 0 0 1 0 1 0 0 0 0 Intersection Peak Hour Peak Hour Vehicle Summary 21:00 to Southbound Westbound Northbound Eastbound Total 22:00 Left Thru Right Left Thru Right Left Thru Right Left Thru Right Car 0 0 0 0 41 0 1 0 1 1 115 a 167 Truck 0 0 0 0 1 0 a 0 0 0 1 0 2 HV%age pDIV/0! pDIV/01 NDIV/01 i1DIV/01 2% pDIV/01 0V #DIV/01 0% 0% 194 0% Peak Hour Pedestrians ��I•�I•�I•®�����1� r ����l��li•li•�I�'��I® �����li���l•I�I•�� Location: Scandia Tit & Meadowbrook Ave GPS N = 45.256542, W = 92 849258 date 8/26/2016 day of Friday Weather Clear, 71 Peak PM TRAFFIC IMPACT Counter Scott Israelson Total vehicle traffic Interval Southbound Westbound Northbound Eastbound Total starts Left Thru Right Left Thru Right Left Thru Right Left Thru Right LeftThru 17:00 0 0 0 0 34 0 0 1 1 2 11& 1 157 17:15 G 0 0 1 43 0 0 0 1 0 9U 1 144 17:30 0. 0 1 1 51 0 1 0 2 0 102 3 161 17:45 0 0 1 0 49 0 0 G 0 1 122 2 175 2 0 10Z 3 157 17:45 0 0 1 0 45 Q 0 0 0 1 121 2 170 U Car traffic Interval Southbound Eastbound Total Westbound Left Thru Northbound Left Thru Right Eastbound 1 1 Total staff Left I Thru Right LeftThru Right Left Thru Riaht Left Thru Right Truck 17:00 0 G 0 0 33 0 0 11 1 2 116 1 154 17:15 D 0 0 1 42 0 0 0 1 0 98 1 143 17:30 0 0 1 1 47 0 1 0 2 0 10Z 3 157 17:45 0 0 1 0 45 Q 0 0 0 1 121 2 170 U 0 q n Truck traffic Interval Southbound Eastbound Total Westbound Left Thru Northbound Left Thru Right Eastbound 1 1 Total starts Left Thru Right Left Thru Ria_ht Left Thru Right Left Thru I Right Truck 17:00 0 0 0 0 1 0 0 0 0 0 21 0% 3 17:15 0 0 0 0 1 0 0 0 0 0 0 G 1 17:30 0 0 0 0 4 0 0 0 0 0 0 0 4 17:45 0 0 0 0 4 0 0 0 6 0 1 G 5 0 0 0 0 Intersection Peak Hour 17:00 to Southbound Westbound Northbound Eastbound Total 18:00 Left Thru Right Left Thru Right Left Thru Right Left Thru Right Vehicle 0 0 2 2 177 0 rural 1 1 4 3 440. 7 637 Pk 15 0 0 1 0' 49 0 0 U 0 1 122 2 175min' PHF 1 1 4 0.91 Peak Hour Vehicle Summary 17:00to Southbgund Westbound Northbound Eastbound Total 16:00 Left I Thru I Right I Left Thru Right Left Thru Right Left Thru Rig�7E624 Car 0 0 2 2 167 0 1 1 4 3 437 Truck 0 0 0 0 30 0 0 0 0 0 3 NV %gee #DIV/01 #DIV/01 0% 0% 6% #DIV/01 0% 0% 0% O% 1% Peak Hour Pedestrians Location: Scandia Tri & Meadowbrook Ave GPS N = 45 256542, W = 92.849258 date 8/26/2016 day of Friday Weather Clear, 62 Peak PM Counter Scott lsraelson Total vehicle traffic TRAFFIC IMPACT Interval Southbountl 22:00 Left Thru Right Westbound Thru Northbound Eastbound Eastbound Total Total starts Left Thru Right Left Thr. Right Left Thru Right Left Thru Right 0 0 21:00 4 0 0 0. 18 0 0 0 0 1 31 0 50 21:15 0 0 U 0 27 0 0 0 0 U 31 0 58 21:30 0 0 G 1 23. 0 0 0 0 G 33 2 59 21:45 0 0 0 0 24 1 0 0 0 G 28 0 53 0 0 0 0 0 0 0 Car traffic Interval Southbound 22:00 Left Thru Right Westbound Thru Northbound Eastbound Eastbound Total Total starts Left Thru Right Left Thru Right Left Thru Right Left I Thru I Right 0 0 21:00 U 0 0 0 18 0 0 0 0 11 311 0. 50 21:15 U 0 0 0 27 0 0 0 0 0 31 0 58 21:30 0 0 0 1 23 0 0 0 0 0 31 2 57 21:45 0 0' 0 0 24 1 G 0 0 0 26 U 51 0 0 0 0 0 0 0 Truck traffic Interval Southbound 22:00 Left Thru Right Westbound Thru Northbound Eastbound Vehicle 0 0 0 Total Total starts Left Thru Right Left Thru I Right Left Thru Right Left Thru I Right PHF 21:00 0 0 0 0 01 0 0 0 0 0 0 0 0 21:15 0 0 0 0 0 0 0 0 0 0 0 0 0 21:30 0 0 0 0 0 0 0 0 0 0 2 0 2 21:45 0. 0 0 0 0 0 0 0 0 0 2 0 2 0 0 0 0 Intersection Peak Hour 21:00 to Southbound Westbound Northbound Eastbound Total 22:00 Left Thru Right Left Thru Right Left Thru Right Left Thru Right _ Vehicle 0 0 0 Total 1 92 1 0 0 0 1 123 2 220 PK 15 0 0 0 r01n 1 23 0 0 0 0 0 33 2 59 PHF 0.93 Peak Hour Vehicle Summary 21:00 to Southbound Westbound Northbound Eastbound Total 22:00 Left Thru Right Left Thru Right Left Thru Right Left Thru Right Carru 0 0 0 1 92 0. 1 0 0 1 119 2 216 Tck 0 0 0 0' 0 0 0 0 0 0 4 0 4 HV %aee pDIV/0! I #DIV/0! I #DIV/01 1 0% 0% 0%1 #DIV/01 I ADIV/0! I RDIV/0! 0% 3% 0% Peak Hour Pedestrians rr llllllll♦llllllll■llll_ _-I�l----��. Location: Scand,a Td & Meadowbrook Ave GPS N = 45 256542, W = 92 849256 date 8/27/2016 day of Saturday Weather Overcast, 66 Peak PM Counter Scottlsraelson TRAFFIC IMPACT Total vehicle traffic Total Car traffic Interval Southbound Westbound Westbound Northbound 16:15 Eastbound Total starts starts Left Thru Right Left ThruL. Right Left Thru Right Left Thru Right Total 14:00 0 0 0 1 49 0 1 0 1 U 52 1 115 14:15 0 0 0 0 57 0 0 0 0 0 54 0 121 14:30 0 0 0 0 46 0 0 0 1 0 89 0 136 14:45 0 0 0 1 48 0 2 2 2 1 77 2 135 15:00 0 0 l 0 51 1 3 0 0 U 51 1 106 15115 0 0 0 2 36 0 1 0 2 0 69 1 111 15:30 0 0 0 0 58 0 0 0 1 1 Al 4 105 15:45 0 0 0 1 77 0 2 0 2 0 63 0 145 16:00 0 0 2 0 96 0 1 0 0 U 56 0 155 16:15 0 0 0 0 41 0 1 0 0 1' 52 U 97 16:30 0 0 1 62 0 0 0 0 2 43 1 Ill :5 n5 0 0 ❑ 0 521 01 11 01 0 (11 581 113 Truck traffic Interval souttibound Westbound Westbound Northbound 16:15 Eastbound Total starts Left Thru Right Left Thru Right Left Thru Right Loft Thru Right Pk 15 mm 14:00 0 0 0 0 0 0 0 0 0 0 0 0 0 14:15 0 0 0 0 0 0 0 0 0 0 0 0 0 14:30 (I 0 0 0 0 0 0 0 0 0 1 0 1 14:45 0 0 0 0 1 (1 0 0 0 0 0 0 1 15:00 0 0 0 0 0 0 0 0 0 0 0 2 15:15 U 0 0 0 0 0 0 0 @ 0 2 0 15:30 0 0 0 0 1 0 0 0 0 0 1 0 2 15:45' (1 0 0 0 2 0 0 0 0 0 1 0 3 16:00 Ci 0 0 @ 0 0 0 0 0 0 3 0 3 16.15 0 0 0 0 @ 0 0 0 0 0 0 0 0 16:30 0 1 0 0 1 ❑ 0 0 0 0 p 0 1 16:45 @ U ❑ @ 0 ❑ 0 0 1 3 Intersection Peak Hour 15:15 to Southbound Westbound Northbound Eastbountl Total 16:15 Left I Thru Right Left Thru Right Left Thru Riph1 Left I Thru I REOirt Vehicle Total 00 2 3 270 0 4. 0 5 1 236 5 526 Pk 15 mm 0 0 0 96 0 1 0 0 0 59 0 156 PIIP O.B3 Peak Hour Vehicle Summary Peak Hour Pedestrians Location: Scandia Td & Meadowbrook Ave date 8/27/2016 Weather Overcast, 62 Counter Scott I—Non Total vehicle traffic GPS N = 45 256542, W = 92.849258 day of Saturday Peak PM TRAFFIC IMPACT Interval Southbound Northbound Westbound 22:00 Northbound Left Thru Right Eastbound I Thru I Right Total starts Left Thru Right Left Thru I Right Left Thru Right Left Thru I Right Left ThruRiaht 21:00 6 6 0 0 241 0 0 0 0 0 29 (1 53 21:15 0 0 0 0 24 0 1 0 0 0 18 1. 44 21:30 0 0 0 0 28 0 0 0 0 0 28 2 58 21:45 0 0 0 0 15 U 0 0 0 0 17 1 33 0 0 0 15 0 0 0 0 0 17 1 33 a 0 0 0 o Car traffic Interval Southbound Northbound Westbound 22:00 Northbound Left Thru Right Eastbound I Thru I Right Total starts Left I Thru Right Ria_ht Left Thru Right Left Thru Left Thru Right Left ThruRiaht 21:00 0 0 21:00 0 0 0 0 24 0 0 0 0 0 28 0 52 21:15 0 0 a 0 24 0 1 0 0 0 18 1 44 21:30 0 0 0 0 28 - 0 0 0 0 0 28 2 58 21:45 0 0 0 0 15 0 0 0 0 0 17 1 33 a 0 0 0 o 0 0 Truck traffic Interval Southbound Northbound Westbound 22:00 Northbound Left Thru Right Eastbound I Thru I Right Total starts Left Thru Right LeftThru Right Left Thru Right Left Thru Right HV %age 21:00 0 0 0� 0 0 0 0 0 0 0 11 0 1 21:15 0 a 0 0 0 0 0 0 0 0 01 0 0 21:30 0 0 0 0 0 0 0 0 0 0 0 0 0 21:45 0 0 0 0 0 a 0 0 0 0 0 0 0 0 a 0 o Intersection Peak Hour 21:00 to Southbound 1 22:00 Left Thru I Riaht I Left 0 Peak Hour Vehicle Summary Eastbound Total 01 11 01 01 01 921 4 011 01 01 01 01 28 2 21:00 to Southbound Westbound Northbound Eastbound Total 22:00 Left Thru Right_ Left Thru I Right Left Thru Right Left I Thru I Right Car0 0 0 0 91 0 11 00 0 91 4 167 Truck U 0 U 0 0 0' 0 0 U a 1 0 1 HV %age #DIV/0! I #DIV/01 I NDIVl01 I #DIV/01 0%, ODIV/01 0%1 NDIV/01 #DIV/01 #DIV/01 1 1% 0% Peak Hour Pedestrians MEMM, I� �I•��� � �� lllll�lllll��lllll�� CAPACITY ANALYSIS HCM Unsignalized Intersection Capacity Analysis 3: Meadowbrook Ave & TH 97 9/1/2016 .,,* --. -,V t �• 1 -' Movement EBL EBT EBR WBL WBT WBR NBL NBT NBR SBL _ SBT SBR Lane Configurations *' r .9 r +1� Volume (veh/h) 1 116 8 0 42 0 1 0 1 23 0 52 Sign Control Free Free Stop Stop Grade 0% 0% 0% 0% Peak Hour Factor 0.86 0.86 0.86 0.86 0.86 0.86 0.86 0.86 0.86 0.86 0.86 0.86 Hourly flow rate (vph) 1 135 9 0 49 0 1 0 1 27 0 60 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 49 144 247 186 135 187 195 49 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 49 144 247 186 135 187 195 49 tC, single (s) 4.1 4.1 7.1 6.5 6.2 7.1 6.5 6.2 tC, 2 stage (s) tF (s) 2.2 2.2 3.5 4.0 3.3 3.5 4.0 3.3 p0 queue free % 100 100 100 100 100 97 100 94 cM capacity (veh/h) 1558 1438 665 708 914 772 700 1020 Direction,. lane # EB 1 E82 WB 1 WB 2 NB 1 SB 1 Volume Total 136 9 49 0 2 87 Volume Left 1 0 0 0 1 27 Volume Right 0 9 0 0 1 60 cSH 1558 1700 1438 1700 770 928 Volume to Capacity 0.00 0.01 0.00 0.00 0.00 0.09 Queue Length 95th (ft) 0 0 0 0 0 8 Control Delay (s) 0.1 0.0 0.0 0.0 9.7 9.3 Lane LOS A A A Approach Delay (s) 0.1 0.0 9.7 9.3 Approach LOS A A Intersection Summary Average Delay 3.0 Intersection Capacity Utilization 21.1% ICU Level of Service A Analysis Period (min) 15 Rural Event Center 9/1/2016 Full Build 2017 Weeknights 9-10 pm Synchro 8 Report Israelson Page 1 HCM Unsignalized Intersection Capacity Analysis 3: Meadowbrook Ave & TH 97 9/1/2016 Movement EBL EBT EBR WBL WBT WBR NSL NBT NBR SBL SBT SBR Lane Configurations 4 r 4�" 4 Volume (veh/h) 1 123 2 1 92 1 0 0 0 23 0 52 Sign Control Free Free Stop Stop Grade 0% 0% 0% 0% Peak Hour Factor 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 Hourly flow rate (vph) 1 132 2 1 99 1 0 0 0 25 0 56 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 100 134 291 237 132 235 238 99 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 100 134 291 237 132 235 238 99 tC, single (s) 4.1 4.1 7.1 6.5 6.2 7.1 6.5 6.2 tC, 2 stage (s) tF (s) 2.2 2.2 3.5 4.0 3.3 3.5 4.0 3.3 p0 queue free % 100 100 100 100 100 97 100 94 cM capacity (veh/h) 1493 1450 622 663 917 718 662 957 Direction, Lane # EB 1 EB 2 WB 1 WB 2 NB 1 SB 1 Volume Total 133 2 100 1 0 81 Volume Left 1 0 1 0 0 25 Volume Right 0 2 0 1 0 56 cSH 1493 1700 1450 1700 1700 868 Volume to Capacity 0.00 0.00 0.00 0.00 0.00 0.09 Queue Length 95th (ft) 0 [} 0 0 0 8 Control Delay (s) 0.1 0.0 0.1 0.0 0.0 9.6 Lane LOS A A A A Approach Delay (s) 0.1 0.1 0.0 9.6 Approach LOS A A intersection Summary_ _ Average Delay 2.5 Intersection Capacity Utilization 22.7% ICU Level of Service A Analysis Period (min) 15 Rural Event Center 9/1/2016 Full Build 2017 Fridays 9-10 pm Synchro 8 Report Israelson Page 1 HCM Unsignalized Intersection Capacity Analysis 3: Meadowbrook Ave & TH 97 9/1/2016 --* --► --t 'r ~ 4- I � �► Movement EBiL EBT EIBR WBiL ti IST WBR NSL NBT 'NBR SOL SBT Sii3'R Lane Configurations *T IN 4 r *T, 4$11 Volume (veh/h) 0 92 4 0 91 0 1 0 0 23 0 52 Sign Control Free Free Stop Stop Grade 0% 0% 0% 0% Peak Hour Factor 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 0.93 Hourly flow rate (vph) 0 99 4 0 98 0 1 0 0 25 0 56 Pedestrians Lane Width (ft) Walking Speed (ft/s) Percent Blockage Right turn flare (veh) Median type None None Median storage veh) Upstream signal (ft) pX, platoon unblocked vC, conflicting volume 98 103 253 197 99 197 201 98 vC1, stage 1 conf vol vC2, stage 2 conf vol vCu, unblocked vol 98 103 253 197 99 197 201 98 tC, single (s) 4.1 4.1 7.1 6.5 6.2 7.1 6.5 6.2 tC, 2 stage (s) tF (s) 2.2 2.2 3.5 4.0 3.3 3.5 4.0 3.3 p0 queue free % 100 100 100 100 100 97 100 94 cM capacity (veh/h) 1495 1489 660 699 957 762 695 958 Direction, Lane # EB 1 EB 2 WB 1 WS 2 NB 1 SB 1 Volume Total 99 4 98 0 1 81 Volume Left 0 0 0 0 1 25 Volume Right 0 4 0 0 0 56 cSH 1495 1700 1489 1700 660 888 Volume to Capacity 0.00 0.00 0.00 0.00 0.00 0.09 Queue Length 95th (ft) 0 0 0 0 0 7 Control Delay (s) 0.0 0.0 0.0 0.0 10.5 9.5 Lane LOS B A Approach Delay (s) 0.0 0.0 10.5 9.5 Approach LOS B A Intersection Summary Average Delay 2.7 Intersection Capacity Utilization 22.2% ICU Level of Service A Analysis Period (min) 15 Rural Event Center 9/1/2016 Full Build 2017 Saturdays 9-10 pm Synchro 8 Report Israelson Page 1 CITY OF SCANDIA, MINNESOTA PC RESOLUTION NO. 10-04-16-01 APPROVING AN INTERIM USE PERMIT AND 2016-2017 ANNUAL OPERATING PERMIT FOR A RURAL EVENT FACILITY WHEREAS, Jeff and Julie Gacek, 12680 Scandia Trail North, have made application for an Interim Use Permit and Annual Operating Permit to permit a Rural Event Facility on their parcel; and WHEREAS, the property is legally described as follows: THE WEST HALF OF THE NORTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 20 SUBJECT TO ROAD EASEMENTS SECTION 16 TOWNSHIP 32 RANGE 20; and The Planning Commission reviewed the request at a duly noticed Public Hearing on August 2, 2016: and requested additional information from the applicants to address issues raised at the public hearing; the Commission reviewed the additional information at their meeting on October 2, 2016; and NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE PLANNING COMMISION OF THE CITY OF SCANDIA, WASHINGTON COUNTY, MINNESOTA, that it should and hereby does recommend approval of an Interim Use Permit and 2016-2017 Annual Operating permit to permit a Rural Event Facility at 12680 Scandia Trail North, based on the following findings: Findings for Interim Use Permit approval 1. The proposed Rural Event Facility use conforms to the City's Comprehensive Plan, public facilities plan, and capital improvement plan. 2. The proposed use is allowed with an Interim Use Permit in the Agriculture Core (AG C) District in which it is proposed. 3. The Interim Use Permit shall terminate with a change in ownership of the property. 4. With compliance with the proposed conditions, the proposed use will not impose additional costs for public infrastructure or public services. PC Resolution No. 10-04-16-01: Page 2 of 5 5. With compliance with the proposed conditions, the use will not be detrimental to the health, safety, and general welfare of occupants of the surrounding area. 6. The proposed use includes conditions to manage noise, views, and other impacts of the proposed use so that it will not be injurious to the use and enjoyment of other properties in the immediate vicinity for the purposes permitted, or substantially diminish or impair property values or scenic views. 7. The proposed use will be located on a relatively large parcel and will be setback as the ordinance requires from surrounding parcels. If the proposed conditions are implemented, the use will not impede the normal and orderly development and improvement of surrounding properties for the uses permitted in the district. 8. Adequate public facilities and services are available to accommodate the proposed use. 9. With implementation of the proposed conditions, the use will conform to the applicable regulations of the AG C District and the Development Code. 10. With implementation of the proposed conditions, the use will conform to the general and specific performance standards for the Rural Event Facility use. FURTHER BE IT RESOLVED, that the following conditions of approval shall be met: 1. The activities on the site shall occur only within the areas identified on the Site Survey and Building Layout submitted with the application. The applicants shall revise the survey and layout and submit a final Site Layout that includes accurate, scaled locations and dimensions of all proposed facilities. All elements of the facility shall be setback a minimum of 100 feet from the parcel boundaries. The applicants shall complete a lot line adjustment of the eastern boundary so that the barn meets the setback requirement and submit the information required by the ordinance for the Landscape/Screening plan. 2. The final plan shall address the Engineer's comments included in his memo dated July 13, 2016. 3. Each event shall be limited to a maximum of 150 attendees. 4. The applicants shall provide adequate on-site septic facilities. Any new or upgraded holding tank or other subsurface septic system facilities shall obtain a Washington County permit. 5. All access to and from the rural event facility shall be from Meadowbrook Avenue. 6. The final driveway location shall be reviewed by the City Engineer. The Engineer shall determine whether a culvert shall be required. PC Resolution No. 10-04-16-01: Page 3 of 5 7. The parking lot entry shall be a minimum of 32 feet wide to accommodate 2 -way traffic, and the driving lanes in the parking area shall be a minimum 24 feet wide. 8. The applicants shall secure and record right-of-way along the entire southern boundary of the property consistent with the parcel to the south of Highway 97, and reviewed and approved by MnDOT. 9. The applicants shall secure and record right-of-way along the entire western boundary of the property 33' east of the section line along Meadowbrook Avenue North. 10. The applicants shall carefully review soil conditions if planning to create grass parking areas. If the applicants decide to add a gravel or paved surface to the parking lot in the future, they shall obtain the required City and Watershed District permits for the proposed improvements. 11. The proposed emergency vehicle access from Meadowbrook Avenue shall be constructed to support emergency medical vehicles and include a turnaround at the east end of the access route. The City's Fire Chief shall review and approve the proposed emergency vehicle access. The emergency vehicle access shall be improved to meet City requirements. 12. The applicants shall install a stop sign at the emergency vehicle access. 13. The applicants shall comply with MnDOT requirements for a turn lane or other improvements at the intersection of TH 97 and Meadowbrook. 14. No parking is permitted on public streets. 15. The first 75 feet of the driveway shall be paved or constructed with an alternative surface such as trap rock that has been approved by the City Engineer. The applicant shall submit the final plan for the driveway to the City for Engineer approval identifying the area of impervious surface. The total impervious area on the parcel may not exceed 25% of the parcel area. 16. Outdoor sound application of ceremonies only is permitted. Outdoor sound amplification may include voices and music that are part of the ceremony. Parties or celebrations preceding or following the ceremony shall not include outdoor amplified sound. Outdoor amplified sound shall be directed toward the applicant's home and interior of the Rural Event Facility site rather than surrounding properties. 17. Sound amplification for events is permitted in the barn. All doors, windows, and other openings shall be closed while sound amplification is occurring. All sound PC Resolution No. 10-04-16-01: Page 4 of 5 associated with events shall meet State Rules and the City's ordinance requirements (Ordinance 65). 18. Events shall not generate noise that unreasonably annoys, disturbs, or endangers the comfort or peace of any persons, or precludes their enjoyment of property or affects their property's value. 19. All amplified sound and noise related to events on the property shall be controlled between the hours of 10 p.m. and 7 a.m., so that the sound is not audible beyond the property boundaries. 20. The operating hours for the Rural Event Facility shall be 9 AM to 10 PM, seven days per week. All amplified sound shall conclude by 10 PM. All guests shall be off the site by 10:30 PM. 21. The number of events shall be limited to a maximum 75 events per year. 22. The signs for the Rural Event Facility shall meet the current requirements of the Sign Ordinance. 23. The applicants shall obtain a watershed district permit if required for the new parking area or other facilities. 24. The applicant shall submit a final landscaping and screening plan for the site that shows the number, species, size at planting, and spacing of all proposed plantings. All landscaping shall be located outside the MnDOT right-of-way and highway easement on TH 97. 25. The IUP shall terminate with a change in ownership of the site or if the use is discontinued for one year. 26. The AOP shall terminate one year from the approval of the 2016-2017 AOP. The applicant shall submit an application for a new AOP a minimum of 60 days prior to the expiration of the current AOP. 27. The City may inspect the site if needed and with appropriate notice to the applicants. 28. The applicants shall pay all fees and escrows associated with this application. Adopted by the Scandia Planning Commission this 4th day of October, 2016. PC Resolution No. 10-04-16-01: Page 5 of 5 Christine Maefsky, Chair ATTEST: Neil Soltis, Administrator/ Clerk