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8.d)2) Approve Plans and Specifications and Authorize Advertisement for Bids, 2012 Seal Coat and Bituminous Patching Project Meeting Date: 5/15/2012 Agenda Item: .� �' � d,� City Council Agenda Report City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve plans and specifications and advertisement for bids for the 2012 Seal Coat and Bituminous Patching Project. Deadline/ Timeline: Tentative timeline: Bid opening: June 13 Award of bid: June 19 Construction begins (tentative): July Background: • The city budgets annually for contractual road maintenance projects, with most of the funds targeted for implementation of the Pavement Management Plan that was prepared in 2008. • The 2012 budget is $300,000. Recommendations for 2012 contractual maintenance activities were reviewed with Council at its April 10 work session. About $215,000 is available for the seal-coating and patching project. • A map and list of streets proposed to be included in the sealcoat/patching project is attached to this report. The streets selected are generally those that have not been sealcoated in six or more years and have a PASER rating of 5 or higher in the Pavement Management Plan. Some of these streets have never been sealcoated. There is also a list of additional streets that would be seal coated depending upon bid results. Recommendation: I recommend that the Council approve the plans and specifications and advertisement for bids for the 2012 Seal Coat and Bituminous Patching Project, as recommended by Stantec. Attachments/ • Letter dated May 10, 2012 from Phil Gravel, Stantec Materials provided: . Reduced size plan sheets Contact(s): Phil Gravel, PE Stantec (651) 604-4885 Prepared by: Anne Hurlburt, Administrator (plans and specs 2012 seal coat and patching project) Page 1 of 1 OS/10/12 � Stantec Consulting Services Inc. ;�/ "`'� 2335 Highway 36 West '"`3 St. Paul MN 55113 � Tel: (651)636-4600 � Fax:(651)636-1311 Stanfiec -- — May 10, 2012 Mrs.Anne Hurlburt,Administrator City of Scandia 14727 209th Street N Scandia, MN 55073 Re: 2012 Seal Coat and Bituminous Patching Project Approve Plans and Specifications and Authorize Bidding Stantec Project No.: 193801383 Dear Anne: At the April 171h City Council meeting,the council authorized the preparation of construction plans and specifications for the 2012 Seal Coat and Bituminous Patching Project. The project includes seal coating of roadways that have been crack filled in previous projects and minor bituminous patching. The plan also identifies additional streets for seal coating in 2012 if the bids are low enough to allow for additional work under the authorized project budget. The plans include the following streets: Roads to be Seal Coated in base ulan Area 1 - 240th Street N (CSAH 3 to TH 95) 220th Street N (East of TH 95) Quarry Ave N (East of TH 95) Area 2- 205th Court N (East of TH 95) Quadrant Ave N 209th Street N (Quadrant Ave to TH 95) Quality Trail N Ozark Court N Ozark Ave N 209th Street N (Ozark Ave to Penrose) Penrose Ave N Parkview Lane N Parkview Ave N 197th Street N (TH 95 to top of hill to east) Oxboro Circle N Oxboro Lane N 197th Street N 197th Street Court N Orwell Ave N (202nd Street N to 197th Street N) 202nd Street N (Olinda Trail N to Orvvell Ave N) 195th Street N (Old Marine Trail to West} Additional Streets for Seal Coatina denendina on Bid Results Area 3- 205th Street N (West of Maxwill Ave) Lakamaga Trail N (West of Maxwill Ave) 196th Street N (West of Maxwill Ave) �n�C May 10,2012 Anne Hurlburt,City Administrator Page 2 of 2 Reference: 2012 Seal Coat and Bituminous Patching Project-Approve Plans and Specifications The plans inciude alternate bids for trap rock or granite, so we can evaluate which type of rock to use after the bids are received. The City has budgeted$215,000 for the 2012 project. The current engineers estimate is right at the budgeted amount. At this time,we request the City Council approve the Plans and Specifications for the 2012 Seal Coat and Bituminous Patching Project and authorize advertisement for bids. Attached for your reference are selected pages from the specifications and reduced sized plan sheets. A full plan set will be available at the May 15�"Council Meeting. The project schedule is anticipated as follows: Authorize Plans &Specifications April 17,2012 Approve Plans & Specifications/Authorize Ad For Bid May 15,2012 Bid Opening June 13,2012 Possible Award at City Council Meeting June 19,2012 Begin Construction July 2012 Please do not hesitate to contact us with any questions you may have regarding this project. Sincerely, STANTEC Phil Gravel, PE Enclosures cc: Tim Kieffer, Public Works '!'. � ��������� Project Manual For 2012 Seal Coat and Bituminous Patching Project City of Scandia, Minnesota May 2012 Project No. 193801383 � StanteC Bidder acknowledges that estimated quantities are not guaranteed,and are solely for the purpose of comparison of Bids,and final payment for all Unit Price Bid items will be based on actuat quantities provided,determined as provided in the Contract Documents. No. Item Units Qty Unit Price Total Price BASE BID: 1 MOBILIZATION LS 1 $ � 2 TRAFFIC CONTROL �$ 1 � � 3 BITUMIfVOUS MATERIAL FOR SEAL COAT GAL 35,000 $ $ 4 REMOVE BITUMINOUS PAVEMENT SY 1,650 $ $ 5 TYPE SP 12.5 WEARING COURSE MIXTURE TN 300 $ � (2,6)-PATCHING 6 BITUMINOUS MATERIAL FOR TACK COAT GAL 150 $ � 7 4"SOLID LINE,WHTfE PAINT LF 27,600 $ $ 8 4"DOUBLE SOLID LINE,YELLOW PAINT LF 13,800 $ $ TOTAL BASE BID � ALTERNATE NO.i-TRAP ROCK 9 SEAL COAT AGGREGATE,FA-2(MOD)-TRAP TN 1,600 $ $ ROCK TOTAL ALTERNATE NO. 1-TRAP ROCK ALTERNATE NO.2-GRANITE 10 SEAL COAT AGGREGATE,FA-2(MOD)- TN 1,600 $ $ GRANITE TOTAL ALTERNATE NO.2-GRANITE ]93800508 OO 2012 Stantec 00 41 10-3 BID FORM � . t n � �--wnis � x; jp� �yy��-�—�.�.,. �s aw. � a e a� ��r qj '�'"", 173[ONd'JWFD1tld5f10MWfl19ONV11lOJTl3SZTOZ � �� ��i' � �a�€,� �° V10S3NNIW'MaNt�S so 4 li��e " � w � � oa � � � � � g z � � � � Z ZZ � . 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