8.d)2) Approve Plans and Specifications and Authorize Advertisement for Bids, 2012 Seal Coat and Bituminous Patching Project Meeting Date: 5/15/2012
Agenda Item: .� �' � d,�
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Approve plans and specifications and advertisement for bids for the
2012 Seal Coat and Bituminous Patching Project.
Deadline/ Timeline: Tentative timeline:
Bid opening: June 13
Award of bid: June 19
Construction begins (tentative): July
Background: • The city budgets annually for contractual road maintenance
projects, with most of the funds targeted for implementation of the
Pavement Management Plan that was prepared in 2008.
• The 2012 budget is $300,000. Recommendations for 2012
contractual maintenance activities were reviewed with Council at
its April 10 work session. About $215,000 is available for the
seal-coating and patching project.
• A map and list of streets proposed to be included in the
sealcoat/patching project is attached to this report. The streets
selected are generally those that have not been sealcoated in six or
more years and have a PASER rating of 5 or higher in the
Pavement Management Plan. Some of these streets have never
been sealcoated. There is also a list of additional streets that
would be seal coated depending upon bid results.
Recommendation: I recommend that the Council approve the plans and specifications
and advertisement for bids for the 2012 Seal Coat and Bituminous
Patching Project, as recommended by Stantec.
Attachments/ • Letter dated May 10, 2012 from Phil Gravel, Stantec
Materials provided: . Reduced size plan sheets
Contact(s): Phil Gravel, PE Stantec
(651) 604-4885
Prepared by: Anne Hurlburt, Administrator
(plans and specs 2012 seal coat and patching project)
Page 1 of 1
OS/10/12
� Stantec Consulting Services Inc.
;�/ "`'� 2335 Highway 36 West
'"`3 St. Paul MN 55113
� Tel: (651)636-4600
� Fax:(651)636-1311
Stanfiec -- —
May 10, 2012
Mrs.Anne Hurlburt,Administrator
City of Scandia
14727 209th Street N
Scandia, MN 55073
Re: 2012 Seal Coat and Bituminous Patching Project
Approve Plans and Specifications and Authorize Bidding
Stantec Project No.: 193801383
Dear Anne:
At the April 171h City Council meeting,the council authorized the preparation of construction plans and
specifications for the 2012 Seal Coat and Bituminous Patching Project. The project includes seal coating of
roadways that have been crack filled in previous projects and minor bituminous patching. The plan also
identifies additional streets for seal coating in 2012 if the bids are low enough to allow for additional work
under the authorized project budget.
The plans include the following streets:
Roads to be Seal Coated in base ulan
Area 1 -
240th Street N (CSAH 3 to TH 95)
220th Street N (East of TH 95)
Quarry Ave N (East of TH 95)
Area 2-
205th Court N (East of TH 95)
Quadrant Ave N
209th Street N (Quadrant Ave to TH 95)
Quality Trail N
Ozark Court N
Ozark Ave N
209th Street N (Ozark Ave to Penrose)
Penrose Ave N
Parkview Lane N
Parkview Ave N
197th Street N (TH 95 to top of hill to east)
Oxboro Circle N
Oxboro Lane N
197th Street N
197th Street Court N
Orwell Ave N (202nd Street N to 197th Street N)
202nd Street N (Olinda Trail N to Orvvell Ave N)
195th Street N (Old Marine Trail to West}
Additional Streets for Seal Coatina denendina on Bid Results
Area 3-
205th Street N (West of Maxwill Ave)
Lakamaga Trail N (West of Maxwill Ave)
196th Street N (West of Maxwill Ave)
�n�C
May 10,2012
Anne Hurlburt,City Administrator
Page 2 of 2
Reference: 2012 Seal Coat and Bituminous Patching Project-Approve Plans and Specifications
The plans inciude alternate bids for trap rock or granite, so we can evaluate which type of rock to use after
the bids are received.
The City has budgeted$215,000 for the 2012 project. The current engineers estimate is right at the
budgeted amount. At this time,we request the City Council approve the Plans and Specifications for the
2012 Seal Coat and Bituminous Patching Project and authorize advertisement for bids.
Attached for your reference are selected pages from the specifications and reduced sized plan sheets. A full
plan set will be available at the May 15�"Council Meeting.
The project schedule is anticipated as follows:
Authorize Plans &Specifications April 17,2012
Approve Plans & Specifications/Authorize Ad For Bid May 15,2012
Bid Opening June 13,2012
Possible Award at City Council Meeting June 19,2012
Begin Construction July 2012
Please do not hesitate to contact us with any questions you may have regarding this project.
Sincerely,
STANTEC
Phil Gravel, PE
Enclosures
cc: Tim Kieffer, Public Works
'!'. �
���������
Project Manual For
2012 Seal Coat and Bituminous Patching Project
City of Scandia, Minnesota
May 2012
Project No. 193801383
� StanteC
Bidder acknowledges that estimated quantities are not guaranteed,and are solely for the purpose of comparison of
Bids,and final payment for all Unit Price Bid items will be based on actuat quantities provided,determined as provided
in the Contract Documents.
No. Item Units Qty Unit Price Total Price
BASE BID:
1 MOBILIZATION LS 1 $ �
2 TRAFFIC CONTROL �$ 1 � �
3 BITUMIfVOUS MATERIAL FOR SEAL COAT GAL 35,000 $ $
4 REMOVE BITUMINOUS PAVEMENT SY 1,650 $ $
5 TYPE SP 12.5 WEARING COURSE MIXTURE TN 300 $ �
(2,6)-PATCHING
6 BITUMINOUS MATERIAL FOR TACK COAT GAL 150 $ �
7 4"SOLID LINE,WHTfE PAINT LF 27,600 $ $
8 4"DOUBLE SOLID LINE,YELLOW PAINT LF 13,800 $ $
TOTAL BASE BID �
ALTERNATE NO.i-TRAP ROCK
9 SEAL COAT AGGREGATE,FA-2(MOD)-TRAP TN 1,600 $ $
ROCK
TOTAL ALTERNATE NO. 1-TRAP ROCK
ALTERNATE NO.2-GRANITE
10 SEAL COAT AGGREGATE,FA-2(MOD)- TN 1,600 $ $
GRANITE
TOTAL ALTERNATE NO.2-GRANITE
]93800508
OO 2012 Stantec 00 41 10-3 BID FORM
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