8.d)1) Award Bid for 2012 Seal Coat and Bituminous Patching Project Meeting Date: 06/19/2012
Agenda Item: �/ �� �,
City Council Agenda Report
City of Scandia
14727 209th St. North
Scandia, MN 55073 (651) 433-2274
Action Requested: Award a bid for the 2012 Seal Coat and Bituminous Patching Project.
Deadline/Timeline: N/A
Background: • The Council approved advertisement for bids at the May 15, 2012
meeting.
• Bids were opened on Wednesday, June 13. The bid results are
attached.
• The engineer's estimate for the project was $215,000. Allied
Blacktop (with Alternate No. 2, Granite) was the low bidder at
$218,493.00.
• City staff will complete some of the patching in the project area,
which we expect will lower the quantity of patching material
needed for the project and reduce the final cost of the project by as
much as $15,000. Any savings will be available for other
contractual road maintenance work (such as additional patching or
work on Melanie Trail.)
Recommendation: Staff recommends that the Council award the bid to Allied Blacktop
Company on the total base bid amount of$175,293.00 and Alternate
No. 2 (granite) amount of$43,200.000 for a total Contract amount of
$218,493.00.
Attachments/ • Letter dated June 15, 2012 from Stantec(bid tabulation attached)
Materials provided:
Contact(s): Phil Gravel, PE City Engineer
Stantec, (651) 604-4885
Prepared by: Anne Hurlburt, Administrator
(2012 seal coat project award bids)
Page 1 of 1
06/15/12
� Stantec tonsulting Services Inc
� 2335 Highway 36 West
`� /� St Paul MN 55113
� Tel:(651)636-4600
.�,_� Fax:(651)636-1311
Stantec
)une 15, 2012
Honorable Mayor and City Council
City of Scandia
14727 209th Street North
Scandia, MN 55073-8503
Re: 2012 Seal Coat and Bituminous Patching Project
Project No. 193801383
Bid Results
Dear Honorable Mayor and City Council:
Bids were opened for the 2012 Seal Coat and Bituminous Patching Project on June 13, 2012. Transmitted
herewith is a copy of the Bid Tabulation for your information and file. Copies will aiso be distributed to each
Bidder once the Project has been awarded.
There were a total of 2 Bids. The following summarizes the results of the Bids received:
Contractor se Bid Trap Rock Granite
Low Allied Blacktop Company $175,293.00 $56,000.00 $43,200.00
#2 Fahrner Asphalt Sealers LLC $234,019.50 $45,952.00 $67,328.00
The low Bidder on the Project was Allied Blacktop Company with a Total Base Bid (w/o aggregate) amount of
$175,293.00. The low alternate for aggregate was the Granite aiternate at $43,200.00. The low total base
bid and low alternate is $218,493. This compares to the Engineer's Estimate of$215,000. These Bids have
been reviewed and found to be in order.
If the City Council wishes to award the Project to the low Bidder, then Allied Blacktop Company should be
awarded the Project on the Total Base Bid Amount of$175,293.00 and Alternate No 2(granite)
amount of$43,200.00 for a total Contract amount of$218,493.00.
Tim Kieffer and the public works crew have completed some of the bituminous patching in the project area
and will complete more patching in the weeks to come. As such,the anticipated amount of patching under
this contract will be less than the amount contained in the base bid. We estimate that the final amount will
be about half of the assumed amount in the bid. As such,the actual project payments to the contractor will
be less than the contract amount. We have discussed this matter with Allied Blacktop Company and they
have been indicated that they will cooperate with the City by honoring their bid unit prices for patching even
though the actual quantity will be much less than the anticipated quantity in the bid.
Should you have any questions, ple�se feel free to contact me at(651) 604-4885.
Sincerely,
STANTEC CONSULTING SERVICES, INC.
� i'�i`�-�1
Phil Gravel, City Engineer
Principal
Enclosure
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