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8.g)2) Amendment to Consulting Agreement With AECOM Technical Services for Zavoral Mining and Reclamation Project EIS (Environmental Impact Statement) Meeting Date: 6/19/2012 Agenda Item: �. �_ � �. Cit Council A enda Re ort � � Y J p City of Scandia 14727 209th St. North Scandia, MN 55073 (651) 433-2274 Action Requested: Approve an amendment to the consulting agreement with AECOM Technical Services, Inc. (AECOM) for preparation of the Zavoral Mining and Reclamation Project EIS (Environmental Impact Statement.) Deadline/Timeline: See separate report on Final EIS timeline. Background: • AECOM has requested an amendment to their agreement with the city for preparation of the EIS. The contract budget has been exceeded because of the large number and complexity of comments on both the preliminary draft reviewed by the PAC and on the Draft EIS. More time than expected is required for review, evaluation, technical analysis, meetings, and subconsultant work to prepare responses for the Final EIS. • A contract amendment has been prepared. The budget would increase by $53,853.00. • All of the city's costs for preparation of the EIS will be paid by the proposer. Recommendation: Staff recommends that the Council approve the amendment. Attachments/ • Proposed Amendment No. 3 Materials provided: Contact(s): Leslie Knapp, PG—Senior Associate AECOM (763 551-2441) Prepared by: Anne Hurlburt, Administrator (AECOM Contract Change Order) Page 1 of 1 06/08/12 ��0� AECOM 763.852.4200 tel 161 Cheshire Lane North,Suite 500 763.473.0400 fax Minneapolis,MN www.aecom.com June 7, 2012 Anne Hurlburt Administrator City of Scandia 14727 209th Street North Scandia, Minnesota 55073 Re: Project Name: Zavoral Mine and Reclamation Project Environmental Impact Statement AECOM Project No.: 910095.02 Amendment No.: 3 Dear Ms. Huriburt: This modification letter amends and modifies the Agreement entered into between the City of Scandia and AECOM Technical Services, Inc. ("AECOM"), formerly EDAW, Inc.,with an effective date of March 2010. It is understood and agreed that performance of the Basic Services identified under Appendix A to the Agreement will require an additional fee to be charged to the Client. Therefore, the contract budget as described in Appendix 8 is hereby increased by the amount of fifty three thousand eight hundred and fifty three dollars ($53,853.00)so that the new not-to-exceed amount shall be four hundred and forty six thousand five hundred and seventy eight dollars($446,578J. By execution hereof, AECOM agrees that the basic services can be (barring unforeseen events or occurrences) performed for this amount. The amendment is required to address the following items: • Number and complexity of PAC comments on the Preliminary Draft EIS that required review, evaluation, additional technical analysis, and incorporation into the Draft EIS as appropriate. • Number and complexity of comments received on the Draft EIS, including reports by consultants that require significant time to review, assess, conduct additional technical analysis, and the prepare responses for the Final EIS. • Additional meeting attendance for technical and facilitation staff. • BRKW review of Tiller Property Value report. This cost is based on the assumption that Tiller will pay for printing and distribution mailing of the Final EIS directly. 1 r /�.,,.,�O� AECOM 763.852.4200 tel /�'�� 161 Cheshire Lane North,Suite 500 763.473.0400 fax Minneapolis,MN www.aecom.com The foregoing is the sole modification or amendment to the Agreement, and no other express or impfied modification or amendment is intended or shall be construed herefrom. All other provisions, prior amendments [if anyJ and obligations of the Agreement shall continue in full force and effect. AGREEMENT AND ACCEPTANCE: Signed, this Day of , 20_ AECOM Technical Services, Inc. Client: By: By: Print: Print: Title: Vice President Title: Mayor By: Print: Title: City Administrator 2