5. Request for city partipation in sanitary system improvementsRECEIVED
SEF' 2 6 2016
CITY OF SCANDIA
DATE: September 26, 2016
Mr. Neil Soltis
City Administrator
City Of Scandia
14727 209th Street North
Scandia MN 55073
RE: Septic System —18773 Layton Ave N, Marine MN 55047
Request for City Financial Participation
Dear Mr. Soltis
I am writing to request the City's financial assistance for 50% of the cost of the construction of a
new sanitary sewer system (tank, pump, service line, electrical service & control system) which
was installed during the fall of 2015 as a part of a new house construction at the referenced
address.
During the last 6 months of 2014 and the spring of 2015,1 met several times with then City
Administrator, Kristina Handt and Public Works Director, Tim Kieffer. During those meetings,
we discussed the site plan, home design and the need to reconnect the 401 sanitary sewer
system originally installed on the site in the mid 1980s. At that time we also discussed but had
no specific agreement on the City's cost participation in the sanitary sewer system construction.
It was however mutually agreed that the current system was reaching its useful life and should
be replaced versus being relocated and reinstalled. This replacement would reduce the City's
short term maintenance cost of the system and its long term capital cost for its ultimate
replacement.
I received City Council approval of the site plan on August 19, 2014. At that time there was not
a request for or action taken by the City Council regarding the sewer system replacement cost
participation. The staff at that time indicated they would consider the participation once the
system was installed, the system accepted by Washington County and the Public Works
Department and the actual replacement cost was known.
The construction on the site began in early June 2015 with the sewer system actually going into
operation early January 2016. During the construction, I salvaged the pump, wet well cover and
the control panel which was picked up by City Staff for possible use for spare parts at other
locations having similar equipment. I had the City Staff (David Williams and/or Jeff Anderson)
and other members inspect the system several times during and after construction to ensure it
was constructed in a way satisfactory for future operation and maintenance activities by the
City staff. Please confirm it with them. However, it is my understanding they are satisfied with
it. The landscaping still needs to be completed by me around the new tanks. I am not
requesting City participation in the cost of the landscaping.
I now have information regarding the system which was installed and the cost from the general
contractor and sub contractor. For your review I am providing the following information:
Pre 2014 Site plan showing the original sanitary sewer location.
Approved Site Plan showing the location of the new sewer system.
Sanitary sewer As Built Report submitted to Washington County.
Certificate of Compliance issued by Washington County.
November 1, 2015 paid invoice from JACON LLC for the removal of the old sanitary
sewer system, materials and installation of the new system.
I am requesting the City participate in 50% the cost of the new sanitary sewer system ($6,300). 1
am offering to accept responsibility for the remaining 50 %( $6,300). My request is based upon
the following:
The system was approximately 30 years old. Thus the tanks, pumps and control systems
were reaching their normal life expectancy. They now have been replaced with new
tanks, mechanical, electrical and control equipment.
Had the tanks, mechanical equipment, electrical or alarm system failed, 100% of the cost
would have been funded by the City's Sanitary Sewer Fund for the Bliss Addition. My
proposal reduces this expenditure by 50%.
The new sanitary sewer system will require less day to day City staff time to maintain
and repair then does a system reaching its life expectancy. This will save the City
staff time, vehicle and equipment resources and fewer replacement parts. Thus incurring
fewer expenses chargeable to the Sanitary Sewer Fund.
In addition to the financial participation in the capital cost to install the new sewer system, I am
requesting the City install manhole covers (3), similar to others in the neighborhood which have
been recently retrofitted by the City. This will make them uniform with others and make
servicing the system more consistant.
I am requesting review of this information by you so we may meet and discuss the potential
City cost participation and installation of new manhole covers. Not knowing the exact City
financial procedures, I recognize such participation may have to have some type of City Council
authorization.
If you have questions regarding my request as you review it, please feel free to call me. I look
forward to meeting with you in the next several weeks. I will be in contact with you to set up a
meeting.
Thank you for the time and attention you give this request.
Sincerely,
J)"'I
David R. Jessup
18773 Layton Ave N
Marine, MN 55047
Tel. No. 651-333-0774
E -Mail Address Drimissv@gmail.com
Attachments:
• Pre 2014 (Existing) Site Plan Showing Location Of Old Sewer System
• Proposed (Approved) Site Plan Showing Location Of New Sewer System
• Sewer Service As Built Report
• Washington County Certificate of Compliance
• Invoice From Installation Contractor —JACON LLC
AS -BUILT REPORT
SUBSURFACE SEWAGE TREATMENT SYSTEM
Washington County Public Health Et Environment
Coanty
14949 - 62ND ST N, PO BOX 6, STILLWATER, MN 55082-0006
{
651/430-6688 OR 651/430-6655 FAX 651/430-6730
-
Site Address.
�1,.,�,.
r�' /vim , of Property ID#:
Property Owner: '
A Mail City. t'td jo
Mailing Address: IBM
n1 L_ O Mall State/ZIP: }
r
9&
s 0 oorC
installation Business:
;? C
MPCA License # 1
Certified individual on Job:
Date of Installaion:
. .i'4'�i il•a FL t • Y _ } ''L Hai' 6�—..i9+:Y y.-.
Tj.{.,r?„'
iii... `+%Js?Siii L
'4.::• r�1S.d�..r.
Manufacturer jLelvirJ.fCr Manufacturer
Model Number a00 C. Madel Number
Li uld Capacity D
gallons Liquid Capacity MA) gallons
Date of Manufacture r 211,71jqDate
of Manufacture
Maximum Depth Allowed /
ft Maximum Depth Allowed ft
Actual Depth Buried
ft Actual Depth Buried ft
'.. .,-P.• F- F, ,n.9
:t ;�. f :4 it -
;.7'c'�7 '1;.3 .kit:
Manufacturer
Manufacturer
Model Number
Model Number 4
Liquid Capacity
galions Liquid Capacity 90,2 90,Z4ja#) gallons
Date of Manufacture
Date of Manufacture
Maximum Depth Allowed
ft Maximum Depth Allowed ft
Actual Depth Buried
ft Actual Depth Buried ft
L1
[] Drop" nom"
QPmmurUed Tmxhm Number of Laterals
Number of Trenches:
Perforation Diameter ►� in
Total Lineal Feet of Trenches:
ft' Perforation Spacing ft
Depth of Trenches from Grade:
in Lateral Spacing ft
Total Area Installed
sq. ft. Clean -outs Installed at End Laterals
p
Bed Length Et Width
X Manufacturer r 6
Depth of Bed from Grade:
in Model Number pVi d ao
❑Dralafidd Ra& T�tinattMedla
Bed Length & Width
X
Sand Below Bed (U sio a Side) in Treatment Media t*
,Dawslope Berm Width
ft
_3 -. eff"-'�f ''�'� �,5�� i ��.,� ;C. Ir$: FSE-, .f 'C�y 4P '.',!R ,'=?�: ilii}.•.. .•l - .S Efe.�¢I �.. f 4 3_ 4 k i
I hereby certify'that the system at•the
above referenced address was install'6 according to the Washington County Development Cade, Chapter Four,
Subsurface Sewage Treatment System
Regulations, and Minnesota -Rules, Chapter 7080-7083.
Dat
Installer
MPGA LIE # Installer Signature
i
L,wl. tj 44,L..1� o
IM
��s• R� r ti3 a4. �.f5•.
KNIFE fUVER
INSTALLATION INSTRUCTIONS FOR UNDERGROUND CONCRETE -TANKS �I?age 2 of Y)
Basle Prineiptes of Badding, Tank Placement, and ftokfilling
y'4y
W,�-
y
LIMITED WARRANTY
t. The structural integrtty of each underground concrete tank when Installed In a=rdanre with manufacture; s
Instructions Is viarranted• to the original purchaser against defective materials and WOrkmanshlp for a perbd of one
year from) the date of purchase. Should a defact appear within the warranty period, purchaser must fnIbrm Kntfa River
Precast (KRP) within fifteen (15) days. KRP will repair or replace the unit value not to excesd the original purchase
price. KRP's Ilabfllty excludes the removal and/or Install of the unit.
$ . _. The warranty in paragraph f Is eamluzi m. Except for those specifically v rMan and exwuW, there are no other
umrrrrnties In respect to the uorgsj, Including no Warrantees of merchantabillty or of ften for a particular purpose.
The warranty does not extend to tnctdenW, consequential, special ar Indirext damage& .KRP shall not be llabte for
penalhee or Iiquidabon damages, Including IDss of {production and profits, labor and. matisrisls, overhead cosm, or
Other 1068 or axWsa Incurred by buyer. Speoftally, excluded from the warranty coverage are damage to the unit(s)
vile to Ordinary wear and team, alterations, accident, misuse, abuse, or neglect; the unit(s) being subject to stresses
greater than those prescribed in the Installation Instructions; the placement by buyer of improper matertats against th_e
tank bottom, top, or side yells; or any other event not caused by KRP.
Furthermore. In no circumstance, shat! KR? be responsible fvr arty toss or damage to the buyer, the unks? or any
third parry resulting from our delriery or placement of. unks). Buyer shall be solely responsibte for ensuft thda:
placement of the units) ar system, rs corlpleted In accordance with all applimble Javws, codes; rules and regul9i?ons
3. No representative of KRP has thO author'tyr to change this vmrranty in any manner whatsoever, or to extend the
warranty. This warranty does not apply to any party other than the original buyer.
Acknowledgement
44 1�z
i= t.f r have read the linked warranty and Installation instructions.
Theg Aare secs u"tier these conditions for sale,
Signature Date
MANUFACTURER:iC# _1l% River prgg=
MODEL; k 2 o0 C MODEL:
LIQUID CAPACITY: '76:2 LIQUID CAPACITY:
MAX BURY DEPTH. MAX BURY DEPTH: _
DATE OF MANUFACTURE; ��" j _` DATE OF MANUFACTURE:
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JACON LLC
3580 Centerville Road
Vadnais Heights, MN 55127 US
651-200-4174
jaconllc@yahoo.com
BILL TO
Jim Klem
Jim Klem Construction
14850 130th St. North
Stillwater, MN 55082
P.O. NUMBER
18773 Layton Ave
10/23/2015 Sewer and Water
Install new septic tanks and pump, and new line
out to road from the house, dewatering
10/23/2015 03 Excavation
Haul in Class 5 & finish grade drivew}.a'
Page 1 of 1
1 12,600.00 12,600.00
1 1,000.00 1,000.00
PAYMENT 13,600.00
https://connect. intuit.com/portal/module/pdfDoc/template/printframe.html 8/15/2016