06.d Lions Club Taco Daze Permit
Staff Report
Date of Meeting: June 18, 2024
To: City Council
From: Brenda Eklund, City Clerk
Re: Scandia-Marine Lions Special Event Permit for Taco Daze
Background:
Taco Daze will be held on Saturday, September 7, 2024. The Scandia-Marine Lions Club has
applied for a Special Event Permit for this community celebration under the provisions of the
City’s Code of Ordinances, Section 93.20, Special Events.
Issue:
Should the Council approve a Special Event Permit for the Scandia-Marine Lions Club Taco
Daze activities on September 7, 2024?
Proposal Details:
The Lions permit covers the parade, the activities occurring on the Community Center grounds,
and the Gammelgarden “Running of the Meatballs” being held before the start of the parade. The
Gammelgarden Museum has been approved for a gambling permit for this activity. The Boy
Scouts are responsible for taco sales inside the Community Center. The event application
describes the planned activities. Events at the Community Center begin at 8:00am and end at
6:00pm. Vendors booths will be set up around the perimeter of the parking lot. Meisters Bar &
Grill will operate a beer garden within an enclosed area on the grassy area east of the Warming
House and will need to apply for a Temporary Off-Premises Liquor License. The Lions will
provide outdoor food sales and have obtained a permit from the County Health Department. An
antique car and tractor show will again be held in the parking lot, so parking here will be
restricted, although there will be reserved space for emergency vehicles. Shuttle rides from
remote parking locations will be offered. The Lions will need to obtain a permit from
Washington County for the parade along Oakhill Road. The required certificate of insurance,
naming the City of Scandia as an additional insured, will need to be submitted to the City.
Fiscal Impact:
The Lions Club has requested that the City cover the costs of public safety (off-duty deputies and
vehicle) and portable toilets. At their meeting on May 21st, the Council voted to have the City
pay for these costs. Expenses will be paid from the Parks Fund. The new contract with Waste
Management effective this year provides for no-cost collection of trash and recycling for
community special events including Taco Daze.
OPTIONS
1) Approve the Special Event Permit for the Scandia-Marine Lions Club for September 7,
2024 during Taco Daze with the following conditions:
• The event shall be held as described in the application received on June 13, 2024
except as required by the conditions of approval.
• A parade route permit shall be obtained from the Washington County Public
Works Department and all conditions shall be complied with, including the hiring
of off-duty officers for traffic control and posting of signs as recommended by the
Sheriff’s Department.
• Parade participants shall not use water cannons or similar devices on their floats,
or throw items from floats that could endanger the safety of parade watchers.
• Both sides of 209th Street between Oakhill Rd. and Olinda Trail shall be posted
“no parking.”
• Parking in the west bay of the Community Center parking lot may be restricted to
the antique car show, official vehicles and handicapped parking. Access and
circulation for emergency vehicles to and through the parking lot shall be
maintained at all times.
• The location of any tents, stakes, signs etc. shall be approved in advance by the
Public Works Director. Event organizers shall request any utility locates that may
be required.
• Any signs or banners shall comply with the Scandia Development Code.
• Any vendors shall possess a sales and use tax permit if required by Minnesota
law.
• There shall be no animal rides provided by any vendor on the Community Center
grounds.
• A Certificate of Insurance naming the City of Scandia as an additional insured
must be submitted before the event.
2) Amend conditions listed above and then approve.
3) Do not approve the request for a Special Event Permit.
RECOMMENDATION
Option 1.