06.f Scandia Heritage Alliance Special Event Permit
Staff Report
Date of Meeting: June 18, 2024
To: City Council
From: Brenda Eklund, City Clerk
Re: Scandia Heritage Alliance Special Event Permit for Historic Home Tour
Background:
The Scandia Heritage Alliance has applied for a Special Event Permit for their fundraising event
under the provisions of the City’s Code of Ordinances, Section 93.20, Special Events. Chapter
93.22 requires a Special Event Permit for any “outdoor gathering of at least 100 individuals
whether on public or private property, assembled with a common purpose for a period of one
hour or longer but may not exceed twelve hours in duration…” The SHA luncheon portion of the
event will be occurring outdoors on city property and needs to be approved for a Special Event
Permit.
Issue:
Should the Council approve a Special Event Permit for the Scandia Heritage Alliance Special
Event Permit for an Historic Home Tour on October 12, 2024?
Proposal Details:
Scandia Heritage Alliance is planning to host a Scandia Historic Homes Tour for their Fall 2024
fundraiser to benefit preservation projects. Participants will check in at the Scandia Community
Center at 9am to receive tour maps and be served coffee and doughnuts. The tours begin at 10am
and run through 4 pm. Participants will return to the Community Center at varied times for lunch
that will be eaten outdoors under tents set up on the grounds. A site map is attached to this report
showing the location of the tents. The organizer is anticipating over 200 registrants for the tour.
The required certificate of insurance, naming the City of Scandia as an additional insured, has
been submitted to the City. A copy of the Special Event Permit application is attached to this
report.
Fiscal Impact:
The $25 Special Event Permit fee has been paid.
OPTIONS
1) Approve the Special Event Permit for the Scandia Heritage Alliance for October 12, 2024
with the following conditions:
• The event shall be held as described in the application received on June 10, 2024
as provided by the conditions of approval.
• The location of any tents, stakes, signs etc. shall be approved in advance by the
Public Works Director. Event organizers shall request any utility locates that may
be required.
• Any signs or banners shall comply with the Scandia Development Code.
2) Amend conditions listed above and then approve.
3) Do not approve the request for a Special Event Permit.
RECOMMENDATION
Option 1.