10b. City Hall and Community Center Improvements Staff Report
Date of Meeting: June 18, 2024
For: Honorable Mayor and Council
From: Kyle Morell, City Administrator
Subject: City Hall and Community Center Improvements
Background:
The City received quotes for improvements to City Hall and Community Center after the Council
requested that costs related to the original staff proposal to improve the building be acquired.
Issue:
Should the Council approve the modifications to the listed rooms: the main office, main hallway,
Council desk, equipment room, and community center hall?
Proposal Details:
Front Office/Main Hallway – The front office's proposed project plans include new carpet,
painting, new desks, an open service window in the hallway, adding a power circuit, adding a wall to
create an office, and installing a larger window for additional natural light. With the addition of the
open service window, the main hallway will be repainted from the chair rail to the ceiling, and a new
kiosk area will be added for general and local information to be posted.
AV Equipment Room—The AV room's proposed project plans include removing the roll-up
window and counter, removing the cabinets and wall tile, closing in the wall from the removed
window, painting, installing new carpet, and adding additional outlets where necessary.
Council Desk – Proposed work includes replacing the laminate top on the Council Desk.
Community Center Hall – The proposed work in the hall includes removing the wallpaper and wall
accessories, repainting the walls floor to ceiling, installing wainscoting to protect the lower four feet
of wall space, hanging an existing spare TV for presentations, and installing a mural on the North
wall of a scenic St. Croix River photo.
Cost Breakdown:
Wood Crest Builders: $80,661
Main Office = $34,871
AV Room = $10,085
Council Desk Top = $2,000
Main Hallway = $1,500
Community Room = $28,285
General Costs = $3,920
All Around Remodeling: $70,924
Main Office = $30,464
AV Room = $9,705
Council Desk Top = $2,700
Main Hallway = $1,550
Community Room = $14,285
General Costs = $12,220
*Notes:
The Wood Crest cost breakdown does not include the custom-built desks, a $7,885 line item that
could be added if we do not like the options from Staples.
The All Around quote has an approximation for the mural installation, which I believe is well under
what could be anticipated in terms of cost. This cost, I believe, is for installation only, and we would
have to procure the material.
Wood Crest said they would take the mural from start to finish if we provide digital copies of a
photo or photos we want to be the mural.
Neither quote includes the cost of new desks, which the City would purchase from Staples off the
State contract. This price is $9,228.05, which includes installation. Installing the desks ourselves will
save the City $1,781.77. The Community Room and Council Chamber work can be done
independently of the other proposed work. The Main Office and AV Room work should be
considered one project, as improving the AV room would not be needed if the office work is not
approved. Charlie, Colleen, and I met with the Mayor on May 21 to discuss the proposals. We
reviewed the options, discussed the scope of work, and agreed that all the proposed work should be
completed. We recommend Wood Crest Builders at an estimated cost of $80,661. Of the three
contractors who quoted the project, they provided the most detail in their site visits and broke out
the project as requested. We believe their quote is the best representation of the actual project cost.
The third quote was not considered because it did not break down the work into rooms as
requested, but the overall cost estimate was closer to Wood Crest than All-Around.
Currently, $67,548 is in the 401 CIP, which will be used for this project. The remaining funds will
come from capital improvements other than the Buildings line item in the Community Center
budget. We will also ask this contractor to fix the mold issues behind the dishwasher in the kitchen.
The Community Center Building Maintenance and Repair line item will pay for this work.
If approved, the work will be scheduled around the current calendar of events in the Community
Room.
Options:
1) Approve the quote from Wood Crest Builders for $80,661.
2) Table for future discussion
Recommendation:
Option 1
Attachments:
All Around Quote
Wood Crest Quote
Staples Quote
Bill Poferl www.allaroundremodeling.com
9707 Juniper Ct N Bill@allaroundremodeling.com
Forest Lake, MN 55025 License #BC637741
(651)775-8396 Bonded and insured
Date: 5.7.24 Phone: 651-433-5223
Scandia City Hall – Charles Fischer Phone: 651-325-5218
14727 209th Street North Email: c.fischer@ci.scandia.mn.us
Scandia, MN 55073
Community Center Hall
Repair walls and paint 2 coats satin finish. Including hallway 4,615.00
Install ¼ oak paneling with battens every 4’ chair rail and base trim included 3,170.00
Stain and varnish all paneling 4,000.00
Custom mural on one wall. Apx. 2,500.00
Council Chambers
Remove and replace countertop laminate 2,700.00
Front Entryway
Paint walls from chair rail up to ceiling tile with 2 coats of satin paint 1,550.00
Equipment Room
Demo cabinets, wall tile, security window, sink 2,300.00
Install LED lighting and 2 outlets 1,000.00
Remove and replace 150SF of suspended ceiling 600.00
Frame in window opening, install drywall with taping as needed 3,000.00
Cap off plumbing in wall 400.00
Paint room 1 color, 2 coats satin finish 600.00
Install 150SF carpet, glue down over tile. (Carpet allowance 3.50) 1,545.00
Remove and replace vinyl base trim 50LF (1.00 allowance) 260.00
Main Office
Remove window and re-frame for 8’ header, install window with trim 2,800.00
Purchase Anderson 400 Series window 3,450.00
Frame office wall with 36” steel framed/oak flat fire rated door 3,000.00
Hang drywall and tape on office wall 1,500.00
Cut in 4’x4’ service window with drywall and taping (any unseen electrical in wall
time/material)
2,500.00
Install oak countertop 2 levels ADA approved, stained to match 1,900.00
Remove wallpaper and chair rail, paint walls 2 coats satin finish, stain doors and
windows to match (time/material if wallpaper does not remove easily)
5,325.00
Add 20amp circuit for 8 outlets (Add 1300.00 for sub panel if needed) 2,200.00
Bill Poferl www.allaroundremodeling.com
9707 Juniper Ct N Bill@allaroundremodeling.com
Forest Lake, MN 55025 License #BC637741
(651)775-8396 Bonded and insured
Remove and replace carpet 504SF 3,341.00
Install new security shutter door 50x56 3,850.00
Remove and replace vinyl base trim 115LF (1.00 allowance) 598.00
Dumpster fee 400.00 Permit extra 400.00
Contractor service fee 20% 11,820.00
Above total 70,924.00
STATUTORY LIEN NOTICE:
(a) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS IMPROVEMENT TO YOUR
PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF THAT PERSON OR COMPANY IS NOT PAID FOR
THE CONTRIBUTIONS.
(b) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED LABOR OR MATERIALS
FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS AMOUNT FROM OUR CONTRACT PRICE, OR
WITHOLD THE AMOUNTS DUE THEM FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE
IMPROVEMENT UNLESS WE GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR
OR MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE.
TERMS: PAID IN FULL WHEN JOB IS COMPLETED. 3% FEE ADDED WHEN USING A CREDIT CARD.
CONTRACTOR SIGNATURE/DATE___________________________________________
CUSTOMER SIGNATURE/DATE_____________________________________________
*Interest will be added for any outstanding bill after 30 days not paid in full.